Event host jobs in Rhode Island - 12 jobs

Job Description: Netsimco, a Saalex Company is seeking an Event Coordinator in Newport, RI. The incumbent of this position serves as an Event Coordinator in the Protocol and Events Department, Office of the Deputy/Chief of Staff, Naval War College (NWC), Newport, RI. Position Type: Full-Time Salary: $65k-$70k annually (depending upon experience) Work Location: Full-Time onsite (This position may require domestic and international travel) Work Schedule: 8am-4:30pm five days per week Introduction: The Naval War College (NWC), Newport, RI is an Echelon II command responsible to the Chief of Naval Operations and has as its primary mission the education of U. S. military officers, civilians and international officers leading to Joint Professional Military Education Phase I and II certification. The College is also responsible for helping the CNO define the future Navy through its original research, analysis and gaming functions; supporting combat readiness through fleet-related education and initiatives; and strengthening maritime security cooperation through the College's various international regional engagement programs. The Protocol & Events Department is responsible for planning and executing the logistic requirements for distinguished guests visiting the College, all major events/conferences and special events (changes of command, convocations, graduations and award ceremonies) held at the College or hosted by the College off campus. Essential Functions: As assigned by, and under the general supervision of the Director, Protocol & Events Department: 1. Major Event Planning and Special Event Coordination (70%) a. Serves as the event lead for conferences/events/ceremonies as assigned by the director, and provides logistical support to the conference organizer. Advises conference organizer of DoD and DoN policies and guidance that governs DoD-hosted or sponsored conferences/events. b. Prepares invitational travel orders for NWC-hosted speakers and panelists. Advises cross-organization personnel on DoD and NWC travel-specific requirements for the Defense Travel System (DTS). c. Creates and produces physical conference materials. This includes but is not limited to development of invitations, agendas, web sites, on line registration pages, programs, biography books, fact and data books, and the assembly and production of other miscellaneous support items required for successful execution of the conference. d. Determines with the conference organizer and director the logistic requirements and coordinates with NWC departments, outside commands, hotels, and vendors to ensure all conference arrangements/requirements are met. Identifies and solves any planning or execution problems that would prevent successful conduct of an event. e. Coordinates NWC ceremonies including graduation ceremonies, annual convocation and award ceremonies, and change of command ceremonies. Ensures all program requirements are arranged in accordance with proper Navy and academic procedures and protocol. Arranges for the site location, color guard, the band, chaplain, and support for identified guest speakers. Prepares ceremonial programs, scripts and notices. Briefs NWC participating departments on schedule requirements and coordinates activities between departments. f. Assists with the Chief of Naval Operations' biennial International Seapower Symposium, providing expertise in hotel operations and visitor support. g. Provides support for the NWC Evening Lecture Series (ELS). Prepares invitations, coordinates RSVPs and travel and lodging arrangements for guest speakers. Facilitates speaker fees in accordance with program objectives. Ensures NWC facilities are prepared to accommodate guests and attendees. h. Assists the Protocol Officer of the President, NWC at events held at the President's House (Quarters AA). 2. Admin, Budget and Contract Monitoring (15%) a. Supports the director in preparing and monitoring budgets for events and visits. Provides cost projections for budget planning to conference hosts. Upon approval, distributes funds as needed. This includes both appropriated funds and those provided by a non-profit organization (Naval War College Foundation) to support the mission of the NWC. Maintains a dialogue with the comptroller, Naval War College Foundation (NWCF) liaison, and conference hosts to keep conference expenses within budget. b. Assist the department Mission Resource Manger (MRM). Furnish Government requirements for material and service contracts, based on Government needs for events. Provide recommendations on procurement documentation for Government review and approval. Communicate any performance related concerns or contractual questions with the Contracting Officer's Representative (COR). c. Maintains a unit travel card, ensuring all required records and documentation are created and maintained in accordance with government credit card policy. 3. Facilities and Transportation Support (5%) a. Supports the Event Planning Specialist in reviewing requests for use of NWC facilities and coordinating with the Government for approval of the requests. At the request of the Event Planning Specialist, coordinates and documents input and recommendations from NWC support departments. Liaises with outside organizations and provides recommendations to the Government for review. b. Develops detailed transportation requirement documents for submission to NWC Transportation Division. Oversees and troubleshoots all transportation movements during execution of events. 4. Other Duties as Assigned (10%) Requirements Required Skillsets:Comprehensive knowledge of the wide range of NWC programs, concepts, practices, principles, goals and objectives to ensure visits and conferences are managed consistent with published mission statements and engagement strategies. Thorough knowledge of the Naval War College's mission, organization, functions and personnel. Expert time management skills to ensure the simultaneous planning and execution of multiple complex tasks. Poised under pressure, flexible with changing schedules. Strong ability to work with others across different units and to bring a team of people together to execute successful events. Knowledge of conference and event coordination including logistic and administrative procedures required to host events. Knowledge of DoD conference guidance and DoN conference management. Skill in applying analytical and evaluative methods to effectively plan, schedule and conduct reviews which result in recommendations and decisions that improve the effectiveness and efficiency of NWC events and conferences. Ability to evaluate past practices and develop new requirements and procedures for future events. Excellent interpersonal, verbal and written communication skills to brief senior-level officials, high-ranking military officials, and representatives from the academic community. Skill in applying tact and diplomacy and in interfacing with other federal and DoD agencies, foreign navies, and other external government, civic and business agencies to plan and execute all visits, conferences and social events in a manner befitting the reputation of the NWC. Analytical and written communication skills to develop reports, summarizing and critiquing programs that result in recommendations and suggestions for improvement of future events. Knowledge of principles, methods, practices and techniques of protocol and ability to recognize multi-cultural issues and concerns to accommodate diverse cultural needs. Thorough knowledge of pertinent instructions, guidelines, notices and rules related to dignitary visits, military ceremonies, and social engagements for official visitors. Knowledge of the Joint Travel Regulation (JTR) and the Defense Travel System (DTS) sufficient to effectively coordinate invitational travel orders and vouchers for conference participants. Ability to interact with others in order to explain provisions associated with entitlements and allowances. Ability to maintain internal control procedures to prevent fraud, waste, and abuse and to protect PII in accordance with DoD and DoN policies and instructions. Familiarity with the federal budget process and ability to manage for conference budgets. Knowledge of OPNAV and ONR funding procedures and regulations as well as ORF policies and instructions. Familiarity with various types of funds (O&MN, LREC, IMET, and NWCF gift funds) and the rules governing use of each. Knowledge of government contract regulations related to conference operations including ability to prepare work statements and supporting documentation and skill in monitoring contracts ensuring timely completion in accordance with the contract. Knowledge of the requirements and duties of other departmental/college/base staff including culinary specialists, motor vehicle operators, administrative and clerical staff and external caterers, and ability to provide guidance, instruction and direction to each. Knowledge of military rank structure. Skill in establishing and maintaining effective working relationships with others external to and within NWC to coordinate protocol, courtesy, etiquette and hospitality matters. Required Guidelines:Guidelines consist of DoD and DoN general administrative instructions, command policies, and directives which provide policy and procedures governing conference organization and execution. These guidelines have limited application to many of the problems or situations experienced by the incumbent during the planning and execution of the event. Where guidelines are not available, incumbent researches available methods, develops procedural plans, and recommends best course of action for resolving the issue. The incumbent is required to use considerable resourcefulness, initiative, judgment and discretion based on experience or research to develop new approaches and methods appropriate to specific situations. With approval from the director, the incumbent may refine or develop material to supplement and explain specific guidelines. Guidelines also consist of unwritten policies, precedents, and practices that are not specific to work assignments. Methods of solving unusual problems are developed mainly through the incumbent's initiative. ADDITIONAL REQUIRED SKILLSETS AND ADDITIONAL INFORMATION:Assignments are often worked in succession, with each event having its own distinct challenges. Each conference, event, and visit requires different procedures and methods. Assignments require a high degree of judgment and initiative in planning and execution. Events may be sponsored by other commands including the Office of the Secretary of the Navy or the Chief of Naval Operations. These events range in size from 70-700 national and international attendees. The incumbent must assess the protocol and cultural requirements of attendees and, in consultation with the department director and event planning specialist, develop detailed logistical plans and objectives for conferences. Assignments involve establishing and maintaining working relationships with individuals worldwide. Recommendations will require considerable judgment, reference to past practice and conformance to policy and regulations. The work involves continual appraisal and analysis of command activities, including assessing potential benefits and/or reactions to planned events. The incumbent must establish recommended plans of action, and ensure that the logistic aspects of assigned official visits and events are conducted in a manner befitting the NWC and the DoD. The purpose of the work is to plan, design, execute and evaluate NWC conferences and events. The incumbent's advice and guidance affect the successful execution of assigned conference and/or event. Work output affects agency performance and has a direct link to accomplishment of agency stated goals and objectives, and has the potential to cause embarrassment to the United States, Navy, and NWC if poorly executed. The incumbent works directly with NWC faculty on a regular recurring basis. There is frequent contact with high-ranking U. S. and International military and civilian officials, which include but are not limited to representatives of Combatant Commands, Service Chiefs or government agencies, senior foreign military, foreign embassy and state department representatives, federal and state government officials, CEOs, and representatives of academia. These high-level contacts require tact and diplomacy in the conduct and deportment of the incumbent. Collectively, the impressions of these individuals directly impact upon the success of the NWC in the execution of its mission. The purpose of the contacts is to acquire and exchange information; negotiate; resolve conflicts; and provide direction, advice and consultation. Incumbent must encourage cooperation and understanding by all individuals involved in conference planning and execution. Work is split between sedentary and active. Occasional site visits to both indoor and outdoor settings are required. Some physical exertion is required which includes long periods of standing and walking as well as lifting moderately heavy items. The work involves normal risks or discomforts associated with an office environment. The work area is usually adequately lighted, heated and ventilated. DESIRED SUPERVISORY SKILLSET:The incumbent reports to the Director, Protocol & Events Department. Events/ceremonies are assigned by the director with input from the event planning specialist. Work is assessed based on timeliness, feasibility and the effectiveness in meeting stated objectives and advancing NWC mission objectives. The incumbent is responsible for planning, coordinating, and executing all elements of assigned conferences, workshops, ceremonies, and events, interpreting procedures and regulations in conformance with established mission objectives. The incumbent is expected to oversee the general operation of the assigned event and devise procedures, priorities and courses of action. The incumbent keeps the department director and event planning specialist informed of progress or status of work, potentially controversial matters, and any conflicts that arise. Security Clearance:Must be eligible to obtain a secret clearance. Requirements to obtain a clearance include US Citizenship, security investigation, etc. Education:HS diploma or GED required BenefitsHealth Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Short Term & Long Term DisabilityTraining & DevelopmentWellness ResourcesStock Option Benefit

Dave & Buster's is different from everywhere else. No two days are ever the same. Time will fly by serving hundreds of people with flexible schedules you can accommodate school or other jobs. Plus, your co-workers are awesome! Dave & Buster's offers an attractive benefits package for many positions, including medical, dental, vision, 401K, FREE GAMES and more. POSITION SNAPSHOT: Our front desk and host position ensures Guests' initial impressions with Dave & Buster's are positive and welcoming. The front desk/host positions require a strong communicator who will guide our Guests through their retail, game rental and dining experiences. NITTY GRITTY DETAILS: * Delivers an unparalleled Guest experience through the best combination of food, drinks and games in an ideal environment for celebrating all out fun. * Acts as ambassador to the building, greeting Guests with a positive attitude and enthusiasm while coordinating game rentals, merchandise sales, and telephones. Smiles and greets Guests upon entering. * Keeps immediate supervisor promptly and fully informed of all problems or unusual matters of significance and takes prompt corrective action where necessary or suggests alternative courses of action. * Bids farewell to Guests leaving. Ensures everything was satisfactory and invites Guests to return. * Prepares for the shift by ensuring area is stocked with supplies: menus, silverware, Power cards, gift cards etc. * Reviews the cleanliness and organization of the Front Desk and Host station. * Ensures all menus are stocked and properly cleaned and maintained. * Checks for restocking of necessary supplies. * Brings all areas up to standard. * Discusses problem areas with Manager * Conducts merchandise inventory during and after shift, if applicable. * Maintains a favorable working relationship with all other company Team Members to foster and promote a cooperative and harmonious working climate that will be conducive to maximum Team Member morale, productivity and efficiency/effectiveness. * Notifies Manager of any Guest that is perceived to be unhappy. * Assists other Team Members as needed or as business dictates * Drives table turn timing by scouting open tables, bussing and cleaning tables as necessary. * Rotates seating appropriately following guidelines to ensure fairness and balance in the dining areas. * Manages flow from the front doors, efficiently helping Guests with needs and directing as needed. * Manages wait times and communicates information as needed to Guests, Team Members, and Managers. * Delivers silverware as Guests are seated. * Makes timely and accurate calculations of bill transactions. * Greets and assists Guests efficiently and with a smile while processing transactions. * Is responsible for the reconciliation of any monies from their banks. * Completes "To Go" order transactions for Guests and ensures accuracy. * Sells merchandise from the Front Desk, if applicable. * Must be friendly and able to smile frequently. * Restaurant, retail, or cashier experience preferred, but not required. * Employee needs to be able to communicate effectively with multiple Guests while generating enthusiasm for D&B. * Is dressed in accordance with dress guidelines, looking neat, clean, and professional at all times. * Must demonstrate ability to read and communicate in English. * Must be able to articulate clear greetings, requests for assistance, and farewells to Guests. * Must be skilled at calmly responding to dis‐satisfied Guests and calling issues to Manager's attention. * Must be at least 16 years of age. Requirements STUFF OUR ATTORNEYS MAKE US WRITE: The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the Team Member will regularly be required to: * Work days, nights, and/or weekends as required. * Work in noisy, fast paced environment with distracting conditions. * Read and write handwritten notes. * Lift and carry up to 30 pounds. * Move about facility and stand for long periods of time. * Walk or stand 100% of shift. * Reach, bend, and stoop frequently. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified in this position. As an equal opportunity employer, Dave & Buster's is dedicated to our policy of nondiscrimination in all aspects of employment, and we comply with all Federal, State and Local laws regarding nondiscrimination. Dave and Buster's is proud to be an E-Verify Employer where required by law. Salary * Compensation is from $14 - $15.75 per hour Salary Range: 14 * 15.75 We are an equal opportunity employer and participate in E-Verify in states where required.

Introduction: We are seeking a friendly and outgoing Host to join our team at our busy restaurant. The Host will be responsible for greeting and seating guests, managing reservations, and providing excellent customer service to ensure that our guests have a memorable dining experience. Responsibilities: Greet guests upon arrival and assist with seating them at their tables Manage reservations and waitlists using a computerized system Answer phone calls and respond to online inquiries in a timely and professional manner Assist with organizing and setting up private events Handle guest complaints and concerns with grace and professionalism Perform light cleaning duties, such as wiping down tables and sweeping the floor Help maintain a clean and organized dining room Other duties as assigned Qualifications: Previous experience as a host or in a customer service role is preferred Strong communication and interpersonal skills Ability to multitask and handle a high-volume workload Proficiency with computer systems and software, such as Microsoft Office and reservation management systems Flexibility to work evenings and weekends as needed Perks: Competitive salary Employee discounts on food and drinks Opportunities for advancement within the company Professional development opportunities Positive and supportive work environment View all jobs at this company

Provide friendly, responsive service to create an exceptional entertainment experience for our guests. An Event Coordinator's attitude greatly affects how Launch Family Entertainment as a whole is perceived. As Event Coordinator you will oversee the functions of all birthday parties & events, verifying waivers, checking groups & parties in and out, preparing jumpers and guests, upselling Krave food items and party add-ons, and adhering to a strict timing schedule. Duties and Responsibilities: Resolve guest complaints Properly organize and set up all party invoices Receive and review party schedules, host schedule, and all guest comment cards Report any staffing shortages to management immediately & assist in filling if possible Radio for management assistance when needed/necessary Act as communicator between floor staff and management Assist in training new party hosts Receive prepared break schedule from management Break party hosts when needed/necessary Support all birthday party hosts; offering party advice, setting and cleaning up assistance, running food and beverages to and from Krave and any other functions needed Report any product shortages to management Report/log any guest complaints and feedback Ensure that all parties and group events have paid in full and completed their comment card before leaving the facility Qualifications: Willingness to be a team player and hard worker. High school diploma or equivalent preferred. Must be able to communicate clearly with supervisors and managers but especially with guests. Must understand and reinforce the Launch culture. Be able to reach, bend, stoop, and frequently lift up to 50 pounds. Be able to work in a standing position for long periods of time (up to 10 hours). Have a strong knowledge of our POS system. Must be outgoing and able to interact and engage with all guests to enhance guest experience. Benefits: Employee discount Flexible schedule Schedule: 8 hour shift Day shift Night shift Weekend availability Supplemental pay types: Tips Experience: Customer service: 1 year (Preferred) Work Location: In person

Host/Hostess Introduction: We are seeking a friendly and outgoing Host to join our team at our busy restaurant. The Host will be responsible for greeting and seating guests, managing reservations, and providing excellent customer service to ensure that our guests have a memorable dining experience. Responsibilities: Greet guests upon arrival and assist with seating them at their tables Manage reservations and waitlists using a computerized system Answer phone calls and respond to online inquiries and take out orders in a timely and professional manner Assist with organizing and setting up private events Handle guest complaints and concerns with grace and professionalism Perform light cleaning duties, such as wiping down tables, cleaning menus and sweeping the floor Help maintain a clean and organized dining room and restaurant entry Other duties as assigned Qualifications: Previous experience as a host or in a customer service role is preferred Strong communication and interpersonal skills Ability to multitask and handle a high-volume workload Proficiency with computer systems and software, such as Microsoft Office and reservation management systems Flexibility to work evenings and weekends as needed Perks: Employee discounts on food and drinks Opportunities for advancement within the company Positive and supportive work environment

The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide “unreasonable hospitality” would be impossible. The Event Coordinator is responsible for supporting the sales department by way of completing administrative duties & confirmation calls to finalize event details. Additionally, the Event Coordinator participates in the exciting sales process and is responsible for a portion of booking our valuable social market. YOU WILL BE AN OUTSTANDING EVENT COORDINATOR IF: • You are friendly and demonstrate a “You Got It” attitude • You demonstrate good decision-making skills and can communicate effectively with guests, Sales Team and Management Team • You can communicate clearly and regularly with Operations, the Sales Team and guests • You can clearly verbalize guests needs to Operations and other Team Members • You have strong organization skills • You have strong verbal skills • You are able to analyze basic data to help Operations and the Sales Team with decision making • You can read and communicate in English ESSENTIAL DUTIES AND RESPONSIBLITES: • Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly. • Take RFP's and calls for social events, converting them to closed “won” business. • Conduct Site tours as needed. • Ensure accurate and prompt distribution of all paperwork for “pop up parties” working through management team to ensure they are staffed to support. • Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is “closed won”, communicating to Operations any changes to BEOs or updated signed contracts. • Follow up on AR's, collect payment information, and close out any remaining balances. • Submit check requests/invoices as needed. • Ensure Operations has the most up-to-date BEO for each event. • Offer “upsell” opportunities to Event Hosts after sale is “closed won”. Because we expect you to “Act like you own it” your job includes everything listed above PLUS the ever popular “other” duties as assigned”. If you see a need, meet it; if you have an idea, share it; if you see a Team Member needing help, jump in and lend a hand. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. Salary Range: 18.5 - 21 We are an equal opportunity employer and participate in E-Verify in states where required.

At CEC Entertainment, we build careers around great food, family, and fun! Our purpose and our passion is to create the best place for kids and families to eat and play! Compensation Details $16.00 - $17.00 Hourly Job Description Work Today, Get Paid Tomorrow” program. Don't wait between paychecks anymore! Chuck E. Cheese (CEC) is a great place for a first-time job seeker or a place to build an exciting career. Our Cast Members are empowered to provide the greatest service anywhere through cross-training in a variety of different positions. Over 60% of our managers were promoted from within! Now Hiring Party Hosts Party Hosts get the fun in high gear making every event the best it can be. They prepare the party area by setting up tables, taking orders, attending to guests and making sure the birthday child has a blast! Pay and Benefits: Competitive pay 50% discount on meal during shift Flexible schedules Scholarships Perks and Discounts programs Employee Referral Program CEC Cares Fund (program to assist employees during catastrophes) Minimum Qualifications: Be at least 15 years of age Available to work various shifts Excellent customer service skills Energetic and enthusiastic personality Essential Job Functions and Work Environment: Must be able to lift or carry objects weighing 0-50 pounds during scheduled shift. Must be able to stand, bend, kneel, reach, push/pull, walk and squat during scheduled shift. In addition to the essential job duties stated above, the ability to handle job stress and interact effectively with others, including guests and co-workers, are essential functions of the job. The work environment includes flashing and flickering lights, moving mechanical parts, and loud noises. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. At Chuck E Cheese, we care about the safety and health of our guests and employees. We have rigorous health and sanitation standards, and our operational procedures are designed to meet or exceed local requirements and most importantly to protect the health of our teams and guests. #Diversity #Inclusion #Culture The Company: CEC Entertainment, LLC (“CEC”), headquartered in Irving, Texas, is a nationally recognized leader in family dining and entertainment, proudly operating the iconic Chuck E. Cheese, Peter Piper Pizza and Chuck's Arcade brands. Chuck E. Cheese celebrates over half a million birthdays annually, dedicated to creating joyful, lasting memories through fun, food, and play. As the place Where a Kid Can Be a Kid , the brand is committed to safety through programs like Kid Check and community support, having donated more than $24 million to schools and nonprofits. In 2025, Chuck E. Cheese received the “Best in STEM” award and was named one of America's Greatest Workplaces, highlighting its industry leadership both in innovation and employee well-being. Peter Piper Pizza offers a neighborhood pizzeria experience with quality food, engaging entertainment, and lifelong memories because fun isn't added on---“The Fun is Baked In”! Through amusement and connection, families and communities are brought together every day. Both Chuck E. Cheese and Peter Piper Pizza champion play through different attractions to support physical wellness and strengthen motor skills in kids. CEC Entertainment and its franchisees operate nearly 600 Chuck E. Cheese locations and over 120 Peter Piper Pizza venues across 45 states and 18 countries. The company proudly fosters a culture of diversity and celebrates fun and play to unite every family. Learn more at chuckecheese.com and peterpiperpizza.com. Benefits: CEC Entertainment offers a wide variety of benefits including medical, dental, vision, life, disability, and 401(k) retirement savings plan to eligible U.S. employees as part of their overall employment package. We also offer job training and career growth opportunities. Chuck E. Cheese is a "Work Today, Get Paid Tomorrow" employer. * * * At CEC Entertainment, we believe that our workforce should reflect the diverse backgrounds, experiences, and perspectives of many guests we serve. As an Equal Opportunity Employer, we do not discriminate against applicants due to race, ancestry, color, genetics, gender identity, gender expression, sexual orientation, national origin, religion, age, physical or mental disability, pregnancy, veteran status, or on the basis of any other federal, state or local protected class.

The Private Event Sales Coordinator is responsible for generating, managing, and executing all private small and medium event bookings at the stadium. This role focuses on driving revenue through rentals for corporate meetings, banquets, community gatherings, concerts, social functions, and specialty events. The Private Event Sales Coordinator serves as the primary point of contact for prospective clients-from initial inquiry through event completion-ensuring a seamless and memorable experience while supporting Centreville Bank Stadium's overall event strategy and brand standards.Key ResponsibilitiesSales & Client Acquisition·Proactively identify and secure private event business through outbound sales, networking, industry events, and community partnerships.·Respond promptly to inbound leads, conduct site tours, prepare proposals, and negotiate pricing in alignment with stadium policies.·Maintain an active sales pipeline using event sales software; meet or exceed quarterly sales targets.Event Coordination & Planning·Work with clients to understand event goals, budgets, timelines, and logistics, ensuring all expectations are met.·Coordinate event details with internal departments including operations, catering, security, facilities, parking, and A/V teams.·Prepare event orders and final invoices.Administrative & Operational Support·Maintain accurate records of contracts, event files, insurance certificates, and payment schedules.·Support the creation of marketing materials, venue rental packets, and promotional campaigns.·Assist in forecasting revenue, preparing reports, and recommending improvements for event procedures and pricing structures.Key Competencies·Customer Service Excellence·Sales-driven Mindset·Problem Solving·Collaboration & Teamwork·Multi-tasking Under Pressure·Professionalism & ConfidentialityQualificationsBachelor's degree in hospitality, Business, Marketing, Sports Management, or related field; or equivalent experience.1-3 years of experience in event sales, venue coordination, hospitality, catering, or entertainment venues.Strong communication and interpersonal skills; confident presenter and negotiator.High attention to detail with proven organizational and time-management abilities.Ability to work evenings, weekends, and event days as needed.Proficiency with sales and event software. PreferredExperience in a stadium, arena, hotel, convention center, or similar large-scale venue.Knowledge of catering operations, A/V setups, and event production basics.Working knowledge of local and regional markets, venue operations, and special event industries. Respond quickly and effectively to changing trends and circumstances; embraces change Excellent communication and interpersonal skills, with the ability to build rapport and trust with clients. Diplomatic, tactful, customer-focused with a professional phone manner and ability to interact with a variety of clients. Working ConditionsFast-paced environment with frequent event-related work outside standard business hours.Physical requirements may include walking long distances, standing for extended periods, and light lifting during event setups. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

-------------------------- Provide friendly, responsive service to create an exceptional entertainment experience for our guests. A Birthday Party Host's attitude greatly affects how Launch Family Entertainment as a whole is perceived. As Party Host you will oversee the function of your assigned birthday parties & group events. Your main functions are servicing birthday parties and group events, properly verifying all waivers, preparing jumpers with footwear and wristbands, upselling Krave items and party add-ons, and adhering to a strict timing schedule. Duties and Responsibilities: -------------------------- Assist guests with waiver completion. Properly verify and save new guest waivers. Prepare guests for jumping to include wristbands and footwear (if applicable). Explain all trampoline and attraction safety rules to jumpers prior to the party starting. Responsible for setting up, cleaning up, and maintaining party tables. Adhere to a strict party timing schedule. Serve food, beverages, and cake to party guests. Ensure there is adequate space/seating for all party guests. Ensure each party receives everything included in their package. Provide an exceptional birthday experience to birthday guest of honor and all parents and guests. Keep event check in and work station area clean and organized. Monitor, clean, and organize the entire party room as needed. Restock any and all party supplies and party add-ons as needed. Monitor marketing flyer stocks and replenish as needed. Promote additional sales of party add-ons and merchandise. Ensure that all trash and debris are cleared from the party room after each party/event. Ensure that all chairs, tables, and tablecloths are evenly aligned and tidy after each party/event. Ensure all party gifts and belongings have left with the party guest of honor, otherwise, contact party parents when time allows. Address thank you note to the birthday guest of honor after the party has concluded. Complete opening and closing duties accordingly. Performs his or her job in a friendly, courteous manner at all times. Performs other duties

The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide "unreasonable hospitality" would be impossible. The Event Coordinator is responsible for supporting the sales department by way of completing administrative duties & confirmation calls to finalize event details. Additionally, the Event Coordinator participates in the exciting sales process and is responsible for a portion of booking our valuable social market. YOU WILL BE AN OUTSTANDING EVENT COORDINATOR IF: * You are friendly and demonstrate a "You Got It" attitude * You demonstrate good decision-making skills and can communicate effectively with guests, Sales Team and Management Team * You can communicate clearly and regularly with Operations, the Sales Team and guests * You can clearly verbalize guests needs to Operations and other Team Members * You have strong organization skills * You have strong verbal skills * You are able to analyze basic data to help Operations and the Sales Team with decision making * You can read and communicate in English ESSENTIAL DUTIES AND RESPONSIBLITES: * Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly. * Take RFP's and calls for social events, converting them to closed "won" business. * Conduct Site tours as needed. * Ensure accurate and prompt distribution of all paperwork for "pop up parties" working through management team to ensure they are staffed to support. * Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is "closed won", communicating to Operations any changes to BEOs or updated signed contracts. * Follow up on AR's, collect payment information, and close out any remaining balances. * Submit check requests/invoices as needed. * Ensure Operations has the most up-to-date BEO for each event. * Offer "upsell" opportunities to Event Hosts after sale is "closed won". Because we expect you to "Act like you own it" your job includes everything listed above PLUS the ever popular "other" duties as assigned". If you see a need, meet it; if you have an idea, share it; if you see a Team Member needing help, jump in and lend a hand. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. Salary Range: 18.5 * 21 We are an equal opportunity employer and participate in E-Verify in states where required.

Netsimco, a Saalex Company is seeking an Event Coordinator in Newport, RI. The incumbent of this position serves as an Event Coordinator in the Protocol and Events Department, Office of the Deputy/Chief of Staff, Naval War College (NWC), Newport, RI. Position Type: Full-Time Salary: $65k-$70k annually (depending upon experience) Work Location: Full-Time onsite (This position may require domestic and international travel) Work Schedule: 8am-4:30pm five days per week Introduction: The Naval War College (NWC), Newport, RI is an Echelon II command responsible to the Chief of Naval Operations and has as its primary mission the education of U.S. military officers, civilians and international officers leading to Joint Professional Military Education Phase I and II certification. The College is also responsible for helping the CNO define the future Navy through its original research, analysis and gaming functions; supporting combat readiness through fleet-related education and initiatives; and strengthening maritime security cooperation through the College's various international regional engagement programs. The Protocol & Events Department is responsible for planning and executing the logistic requirements for distinguished guests visiting the College, all major events/conferences and special events (changes of command, convocations, graduations and award ceremonies) held at the College or hosted by the College off campus. Essential Functions: As assigned by, and under the general supervision of the Director, Protocol & Events Department: 1. Major Event Planning and Special Event Coordination (70%) a. Serves as the event lead for conferences/events/ceremonies as assigned by the director, and provides logistical support to the conference organizer. Advises conference organizer of DoD and DoN policies and guidance that governs DoD-hosted or sponsored conferences/events. b. Prepares invitational travel orders for NWC-hosted speakers and panelists. Advises cross-organization personnel on DoD and NWC travel-specific requirements for the Defense Travel System (DTS). c. Creates and produces physical conference materials. This includes but is not limited to development of invitations, agendas, web sites, on line registration pages, programs, biography books, fact and data books, and the assembly and production of other miscellaneous support items required for successful execution of the conference. d. Determines with the conference organizer and director the logistic requirements and coordinates with NWC departments, outside commands, hotels, and vendors to ensure all conference arrangements/requirements are met. Identifies and solves any planning or execution problems that would prevent successful conduct of an event. e. Coordinates NWC ceremonies including graduation ceremonies, annual convocation and award ceremonies, and change of command ceremonies. Ensures all program requirements are arranged in accordance with proper Navy and academic procedures and protocol. Arranges for the site location, color guard, the band, chaplain, and support for identified guest speakers. Prepares ceremonial programs, scripts and notices. Briefs NWC participating departments on schedule requirements and coordinates activities between departments. f. Assists with the Chief of Naval Operations' biennial International Seapower Symposium, providing expertise in hotel operations and visitor support. g. Provides support for the NWC Evening Lecture Series (ELS). Prepares invitations, coordinates RSVPs and travel and lodging arrangements for guest speakers. Facilitates speaker fees in accordance with program objectives. Ensures NWC facilities are prepared to accommodate guests and attendees. h. Assists the Protocol Officer of the President, NWC at events held at the President's House (Quarters AA). 2. Admin, Budget and Contract Monitoring (15%) a. Supports the director in preparing and monitoring budgets for events and visits. Provides cost projections for budget planning to conference hosts. Upon approval, distributes funds as needed. This includes both appropriated funds and those provided by a non-profit organization (Naval War College Foundation) to support the mission of the NWC. Maintains a dialogue with the comptroller, Naval War College Foundation (NWCF) liaison, and conference hosts to keep conference expenses within budget. b. Assist the department Mission Resource Manger (MRM). Furnish Government requirements for material and service contracts, based on Government needs for events. Provide recommendations on procurement documentation for Government review and approval. Communicate any performance related concerns or contractual questions with the Contracting Officer's Representative (COR). c. Maintains a unit travel card, ensuring all required records and documentation are created and maintained in accordance with government credit card policy. 3. Facilities and Transportation Support (5%) a. Supports the Event Planning Specialist in reviewing requests for use of NWC facilities and coordinating with the Government for approval of the requests. At the request of the Event Planning Specialist, coordinates and documents input and recommendations from NWC support departments. Liaises with outside organizations and provides recommendations to the Government for review. b. Develops detailed transportation requirement documents for submission to NWC Transportation Division. Oversees and troubleshoots all transportation movements during execution of events. 4. Other Duties as Assigned (10%) Requirements Required Skillsets: Comprehensive knowledge of the wide range of NWC programs, concepts, practices, principles, goals and objectives to ensure visits and conferences are managed consistent with published mission statements and engagement strategies. Thorough knowledge of the Naval War College's mission, organization, functions and personnel. Expert time management skills to ensure the simultaneous planning and execution of multiple complex tasks. Poised under pressure, flexible with changing schedules. Strong ability to work with others across different units and to bring a team of people together to execute successful events. Knowledge of conference and event coordination including logistic and administrative procedures required to host events. Knowledge of DoD conference guidance and DoN conference management. Skill in applying analytical and evaluative methods to effectively plan, schedule and conduct reviews which result in recommendations and decisions that improve the effectiveness and efficiency of NWC events and conferences. Ability to evaluate past practices and develop new requirements and procedures for future events. Excellent interpersonal, verbal and written communication skills to brief senior-level officials, high-ranking military officials, and representatives from the academic community. Skill in applying tact and diplomacy and in interfacing with other federal and DoD agencies, foreign navies, and other external government, civic and business agencies to plan and execute all visits, conferences and social events in a manner befitting the reputation of the NWC. Analytical and written communication skills to develop reports, summarizing and critiquing programs that result in recommendations and suggestions for improvement of future events. Knowledge of principles, methods, practices and techniques of protocol and ability to recognize multi-cultural issues and concerns to accommodate diverse cultural needs. Thorough knowledge of pertinent instructions, guidelines, notices and rules related to dignitary visits, military ceremonies, and social engagements for official visitors. Knowledge of the Joint Travel Regulation (JTR) and the Defense Travel System (DTS) sufficient to effectively coordinate invitational travel orders and vouchers for conference participants. Ability to interact with others in order to explain provisions associated with entitlements and allowances. Ability to maintain internal control procedures to prevent fraud, waste, and abuse and to protect PII in accordance with DoD and DoN policies and instructions. Familiarity with the federal budget process and ability to manage for conference budgets. Knowledge of OPNAV and ONR funding procedures and regulations as well as ORF policies and instructions. Familiarity with various types of funds (O&MN, LREC, IMET, and NWCF gift funds) and the rules governing use of each. Knowledge of government contract regulations related to conference operations including ability to prepare work statements and supporting documentation and skill in monitoring contracts ensuring timely completion in accordance with the contract. Knowledge of the requirements and duties of other departmental/college/base staff including culinary specialists, motor vehicle operators, administrative and clerical staff and external caterers, and ability to provide guidance, instruction and direction to each. Knowledge of military rank structure. Skill in establishing and maintaining effective working relationships with others external to and within NWC to coordinate protocol, courtesy, etiquette and hospitality matters. Required Guidelines: Guidelines consist of DoD and DoN general administrative instructions, command policies, and directives which provide policy and procedures governing conference organization and execution. These guidelines have limited application to many of the problems or situations experienced by the incumbent during the planning and execution of the event. Where guidelines are not available, incumbent researches available methods, develops procedural plans, and recommends best course of action for resolving the issue. The incumbent is required to use considerable resourcefulness, initiative, judgment and discretion based on experience or research to develop new approaches and methods appropriate to specific situations. With approval from the director, the incumbent may refine or develop material to supplement and explain specific guidelines. Guidelines also consist of unwritten policies, precedents, and practices that are not specific to work assignments. Methods of solving unusual problems are developed mainly through the incumbent's initiative. ADDITIONAL REQUIRED SKILLSETS AND ADDITIONAL INFORMATION: Assignments are often worked in succession, with each event having its own distinct challenges. Each conference, event, and visit requires different procedures and methods. Assignments require a high degree of judgment and initiative in planning and execution. Events may be sponsored by other commands including the Office of the Secretary of the Navy or the Chief of Naval Operations. These events range in size from 70-700 national and international attendees. The incumbent must assess the protocol and cultural requirements of attendees and, in consultation with the department director and event planning specialist, develop detailed logistical plans and objectives for conferences. Assignments involve establishing and maintaining working relationships with individuals worldwide. Recommendations will require considerable judgment, reference to past practice and conformance to policy and regulations. The work involves continual appraisal and analysis of command activities, including assessing potential benefits and/or reactions to planned events. The incumbent must establish recommended plans of action, and ensure that the logistic aspects of assigned official visits and events are conducted in a manner befitting the NWC and the DoD. The purpose of the work is to plan, design, execute and evaluate NWC conferences and events. The incumbent's advice and guidance affect the successful execution of assigned conference and/or event. Work output affects agency performance and has a direct link to accomplishment of agency stated goals and objectives, and has the potential to cause embarrassment to the United States, Navy, and NWC if poorly executed. The incumbent works directly with NWC faculty on a regular recurring basis. There is frequent contact with high-ranking U.S. and International military and civilian officials, which include but are not limited to representatives of Combatant Commands, Service Chiefs or government agencies, senior foreign military, foreign embassy and state department representatives, federal and state government officials, CEOs, and representatives of academia. These high-level contacts require tact and diplomacy in the conduct and deportment of the incumbent. Collectively, the impressions of these individuals directly impact upon the success of the NWC in the execution of its mission. The purpose of the contacts is to acquire and exchange information; negotiate; resolve conflicts; and provide direction, advice and consultation. Incumbent must encourage cooperation and understanding by all individuals involved in conference planning and execution. Work is split between sedentary and active. Occasional site visits to both indoor and outdoor settings are required. Some physical exertion is required which includes long periods of standing and walking as well as lifting moderately heavy items. The work involves normal risks or discomforts associated with an office environment. The work area is usually adequately lighted, heated and ventilated. DESIRED SUPERVISORY SKILLSET: The incumbent reports to the Director, Protocol & Events Department. Events/ceremonies are assigned by the director with input from the event planning specialist. Work is assessed based on timeliness, feasibility and the effectiveness in meeting stated objectives and advancing NWC mission objectives. The incumbent is responsible for planning, coordinating, and executing all elements of assigned conferences, workshops, ceremonies, and events, interpreting procedures and regulations in conformance with established mission objectives. The incumbent is expected to oversee the general operation of the assigned event and devise procedures, priorities and courses of action. The incumbent keeps the department director and event planning specialist informed of progress or status of work, potentially controversial matters, and any conflicts that arise. Security Clearance: Must be eligible to obtain a secret clearance. Requirements to obtain a clearance include US Citizenship, security investigation, etc. Education: HS diploma or GED required Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Short Term & Long Term Disability Training & Development Wellness Resources Stock Option Benefit