Executive administrative assistant jobs in Moore, OK - 103 jobs

Hamm Institute for American Energy | Oklahoma State University Work Schedule Normal working hours are M-F, 8:00am - 5:00pm. Work outside normal hours is sometimes required due to special projects and deadlines. Appointment Length Regular Continuous/Until Further Notice Hiring Range $14.00 - $20.00 per hour Special Instructions to Applicants Applicants should include a resume, a cover letter, and the names, addresses (including e-mail addresses), and telephone numbers of three professional references. Applications must be submitted electronically and will be accepted until a successful candidate is selected. About this Position Provides high-level administrative support to the Director, Assistant Director, and the Institute as a whole. Responsibilities include managing calendars, communications, and workflows to ensure efficient operations. Serves as a point of contact for internal and external stakeholders, requiring strong organizational, communication, and problem-solving skills. Duties include preparing agendas, presentations, reports, and correspondence; coordinating meetings and events; overseeing office operations; and assisting with special projects and initiatives as assigned. Major Job Responsibilities (detailed essential functions of the position): Calendar and Schedule Management: Coordinating and maintaining complex calendars, scheduling appointments, meetings (virtual and in person), and travel arrangements Communication Management: Screening calls, managing correspondence, drafting communications, and acting as a liaison between industry partners and various high-level stakeholders. Meeting and Event Planning: Arranging logistics for meetings, conferences, and special events, including venue selection, catering, and material preparation. Document Preparation and Management: Creating presentations, reports, and other documents for internal and external use, as well as maintaining and organizing files and records. Problem-Solving and Decision-Making: Utilizing strong problem-solving skills and good judgment to address issues and make decisions on behalf of the Institute. Confidentiality and Discretion: Handling sensitive information with discretion and maintaining confidentiality. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Five years of administrative support experience working with director-level positions or above in a dynamic and fast-paced environment. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Highly motivated self-starter with excellent organizational, communication, and interpersonal skills (strong skills in both oral and written communication) Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and related technologies Ability to adapt to changing priorities with flexibility and professionalism Strong initiative in supporting organizational productivity and effectiveness Preferred Qualifications Bachelor's 10 years relevant, professional experience. Skills, Proficiencies, and/or Knowledge: The ideal candidate enjoys a fast-moving environment that values agility and responsiveness and excels at balancing competing priorities and delivering high-quality work on tight timelines.

About Us We are a fast-growing lead generation marketing company dedicated to helping attorneys and law firms expand their practices through high-quality client acquisition solutions. Our team is results-driven, innovative, and committed to exceptional service. As we continue to scale, we are expanding our Operations team to strengthen execution, support executive leadership, and accelerate organizational growth. To be considered for this role, please complete the assessment below. Quintessa Marketing - Assessment THIS ROLE REQUIRES THE APPLICANT TO BE ON-SITE AT THE EXECUTIVE'S HOME OFFICE Our Core Values We seek professionals who lead and work through our values: • Purpose - Believe in our mission of helping clients get the justice they deserve • Resilience - Remain calm, focused, and effective under pressure • Accountability - Take ownership of outcomes and deliver with integrity • Integrity - Act with fairness, honesty, and respect to build lasting trust • Success Driven - Seek opportunities to create value and drive growth • Excellence - Communicate clearly, document accurately, and execute consistently Role Summary This hands-on role provides highly organized, discreet, and professional support to executive leadership across administrative, operational, and logistical needs. This is a trusted, long-term position ideal for someone who thrives on anticipation, structure, and execution in a fast-paced environment. The Personal Assistant plays a critical role in enabling leadership effectiveness and operational efficiency. Key Responsibilities • Provide daily administrative and operational support to executive leadership • Anticipate needs, follow directions, and proactively resolve challenges• Coordinate calendars, schedules, and time-sensitive priorities • Manage logistics for meetings, events, and travel • Liaise with vendors, service providers, and internal administrative partners • Plan and execute errands and off-site tasks efficiently • Oversee incoming mail, packages, paperwork, and digital filing systems • Execute time-sensitive tasks and coordinate off-site responsibilities as needed • Maintain strict confidentiality and professionalism at all times Qualifications • Must be local to the greater Oklahoma City area • Minimum of 3 years' experience as a Personal Assistant, Executive Assistant, or similar high-trust support role • Exceptional organizational and time-management skills • Strong communication skills, sound judgment, fiscal responsibility, and reliable follow-through • Demonstrated trustworthiness with sensitive personal and business information • Proactive, detail-oriented, and calm under pressure • Comfortable balancing hands-on and administrative responsibilities • Valid driver's license and flexible availability Compensation & Benefits • Competitive base salary, commensurate with experience • Bonus eligibility based on project and company performance • Comprehensive health, dental, and vision insurance • Paid time off and company holidays • Up to two (2) weeks of paid PTO per calendar year Equal Opportunity Employer We are an Equal Opportunity Employer and are committed to fostering a diverse and inclusive workplace. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status, or any other protected status under applicable law. Work Authorization Applicants must be authorized to work in the United States on a full-time basis. Sponsorship is not available at this time.

Job Posting Title Executive Assistant Agency 421 OKLAHOMA STATE SENATE Supervisory Organization Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $60,500 Job Description Executive Assistant for Democratic Senator A Democratic State Senator is seeking a full-time Executive Assistant to manage their office by communicating with constituents and assisting with the legislative process. The ideal candidate will be proactive, highly organized, and committed to the mission of serving the people of Oklahoma. This role demands integrity, trustworthiness, and a strong work ethic, as well as the ability to multitask and communicate effectively both in writing and verbally. They will feel comfortable working in a high-demand environment and will be skilled at improvising and changing direction when necessary. RESPONSIBILITIES: Administrative Support: Manage the Senator's calendar, schedule meetings, and coordinate daily office operations. Handle correspondence, prepare briefing materials, and assist with day-to-day office operations. Constituent Services: Serve as the first point of contact for constituents. Show empathy and professionalism in addressing concerns, connecting individuals with resources, and helping them navigate government systems. Proofreading: Ensure all communications, reports, and documents are polished and error-free. Social Media Management: Post on official social media platforms on behalf of the Senator, ensuring clear communication and engagement with the community. Legislative Support: Assist in tracking and filing legislation, preparing reports, and conducting research as needed. Maintain a strong understanding of current public policy issues. Relationship Building: Collaborate effectively with colleagues, other legislative offices, and community organizations. Build and maintain relationships with stakeholders, especially within Norman. Support & Collaboration: Work closely with the Senator, demonstrating a willingness to support and collaborate on various initiatives. Maintain patience and an even temper in a dynamic work environment. KNOWLEDGE AND SKILLS: * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). * Strong interpersonal skills with a commitment to constituent service and community engagement. * Interest in government, public policy, and legislative processes. * Strong communication skills with the ability to articulate ideas clearly and effectively, both in writing and verbally. * Ability to multitask, prioritize, and work in a fast-paced environment. * High level of discretion, confidentiality, and professionalism. * Patience and even temper in managing constituent interactions and office demands. * Strong work ethic and commitment to serving others. PREFERRED QUALIFICATIONS: * Previous experience in a legislative office or other government office. * Knowledge of Oklahoma state government and current policy issues. * Experience in managing official social media platforms, including Facebook, Twitter, and Instagram. * Familiarity and comfort working with communities in Norman. * APPLICATION PROCESS: Interested candidates should submit a resume, three references and complete the skills assessment at: ************************************* This position offers the opportunity to work closely with a committed legislator and make a meaningful impact in the community. If you are passionate about public service, possess the integrity and skills needed to excel in a fast-paced environment, and are eager to contribute to the success of a Democratic state Senator, we encourage you to apply. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Posting Number Staff_0403460 Classification Title Staff Working Title Executive Assistant to the Sr. Vice President for Institutional Advancement and External Affairs Datatel Position ID IAEA3ADMNCOR1A Annual Hours 12 Month Placement Range Commensurate with experience Position Type Regular Job Category Exempt General Description The Executive Assistant to the Sr. Vice President for Institutional Advancement and External Affairs provides comprehensive administrative, project, and operational support to the office of Institutional Advancement & External Affairs, as well as high level support to the Senior Vice President. This position ensures the efficient management of the office by coordinating activities, monitoring progress on departmental initiatives, maintaining accurate records and budgets, and facilitating effective communication with internal and external stakeholders. Reports To Senior Vice President for Institutional Advancement and External Affairs What position(s) reports to this position? None Minimum Education/Experience Associate's degree in Business, Communications, or a closely related field. Minimum (3) years of progressively responsible experience providing executive-level administrative support in a professional office setting providing administrative coordination, project management, or office operations. Equivalency/Substitution: Minimum (5) years of directly related experience may be substituted in lieu of a degree. Required Knowledge, Skills & Abilities Knowledge: Proficient organization, communication, persuasion, planning, and time management principles Office management, administrative procedures, and project coordination practices Budget coordination, requisitions, and PCard reconciliation Microsoft Office Suite, with advanced proficiency in Word, Excel, and Outlook. Experience using administrative systems for scheduling, budgeting, or records management Skills: Strong organizational and management skills Strong written and oral communication skills Skills to perform multiple tasks efficiently and effectively in a fast-paced environment Problem solving skills Attention to detail Time management Budget management Mathematical skills necessary to monitor and reconcile budgets and daily transactions, prepare profit/loss statements, and analyze various forms of numerical data Abilities: Ability to work well under pressure and be able to demonstrate successful administrative functions Exercise independent judgment and discretion in handling confidential information Ability to lead and coordinate Ability to draft and prepare professional documents and reports Ability to work independently with little or no supervision Adapt to changing priorities and work collaboratively across departments Relationship building with internal and external stakeholders Ability to interpret data in Excel and ability to create spreadsheets Ability to work flexible hours, nights, and weekends as needed to meet the needs of the position Physical Demands/Working Conditions PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS: Light work: The person in this position may occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. This position requires the person to frequently move about the OCCC campus and off-site outreach locations. This position requires the person to frequently communicate with and listen to administration, faculty, staff, students, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations. This position requires the person to frequently remain in a standing and stationary position. This position requires the person to frequently operate a computer, other office machinery, and mobile devices to perform the essential functions of the position. This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. This position performs the essential functions in an indoor, office setting. Preferred Qualifications Bachelor's Degree from an accredited institution Previous full time work experience in an institution of higher education Previous work experience supporting an executive or senior-level leader Required Training Quarterly compliance training as assigned by institution Work Hours Monday through Friday; from 8:00am to 5:00pm, with frequent nights and weekends. Department Office of Senior Vice President for Institutional Advancement and External Affairs Job Open Date 01/13/2026 Job Close Date Open Until Filled No HR Contact Beth Holmes Special Instructions to Applicants Applicants are to thoroughly complete the online application and attach the following required documents: Cover Letter and Resume. If meeting the minimum requirement via a degree from an accredited institution, a transcript conferring minimum of an Associate's degree must be attached to the application. Applicants who do not attach required documents will not be considered. For application assistance, please contact Human Resources at **************, Monday through Friday between the hours of 8:00 AM and 5:00 PM. Job Duties Job Duties (Position Specific) To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the , but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Job Duties (Duties Assignment Statement) Provide executive-level administrative support to the Senior Vice President for Institutional Advancement & External Affairs. Support the Office of Institutional Advancement and External Affairs in achieving College goals. Maintain a positive image of the Office of Institutional Advancement and External Affairs with faculty, staff, dignitaries, and the general public, and advise the Senior Vice President of situations or significant matters that may require the attention of the Senior Vice President. Maintain positive connections with the College as a whole, dignitaries, and community organizations to help ensure effective communication with the department. Coordinate calendars, meetings, correspondence, and travel arrangements; ensure the Senior Vice President is well prepared for all engagements. Monitor progress on departmental initiatives and assist with project tracking, reporting, and follow-up. Prepare, review, and proofread documents, reports, and presentations for accuracy, completeness, and professionalism. Develop, monitor, and reconcile budgets, purchase orders, and PCard transactions in compliance with College and State policies. Coordinate logistics for departmental meetings, Foundation Board meetings, and special events, including scheduling, catering, materials, and minutes. Serve as liaison between the Senior Vice President's office and other departments, staff, donors, and community partners. Manage confidential records and maintain organized filing systems (digital and physical). Assist with internal and external communications, ensuring consistency and alignment with institutional messaging. Support the coordination and execution of department and Foundation events, including recognition activities and community engagement functions. Track departmental expenditures, maintain supply inventories, and coordinate resource needs for the department. Provide responsive, professional service to internal and external constituents on behalf of the Senior Vice President. Perform other duties as assigned. Job Duties (Safety / Policy & Procedures) Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures. Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

Job DescriptionDescription: City Care exists to do the work few others are willing to do. We believe in the intrinsic value of every person. It is with love and compassion we advocate for the overlooked in our community. We provide food for the hungry, relief for the hurting, and hold space for complete restoration of lives that have gotten off course. And with enough endurance, we witness, firsthand, remarkable stories of transformation We believe in the power of unity. Poverty, homelessness, mental illness, and substance use disorder are community issues and deserve a community response of support for those working to create a better life for themselves and their loved ones. We are better, together. Still reading? Great! Now more about the position. Position Overview: The Executive Assistant provides administrative and clerical support to the Chief Executive Officer and Chief Operating Officer. This position supports daily operations by scheduling meetings, preparing documents, maintaining records, and assisting with communication needs. The role also supports City Care's Board of Directors by coordinating meetings every other month, preparing materials, setting up meeting spaces, and taking minutes. The Executive Assistant is also one of the first points of contact for the organization. This position answers incoming phone calls, offers accurate information about programs, and connects neighbors to staff or community resources. Essential Job Functions: Executive and Administrative Support Maintain calendars for the CEO and COO by scheduling meetings, confirming logistics, and preparing eeded materials. Prepare agendas, packets, and follow up lists as assigned. Draft and format routine correspondence and documents. Maintain organized digital files, shared drives, and administrative records. Assist with travel arrangements, meeting coordination, and general administrative tasks. Maintain confidentiality with all sensitive information. Board and Governance Support Coordinate logistics for Board of Directors meetings every other month, including room setup, technology, and refreshments. Take clear and accurate minutes during board and committee meetings. Compile reports provided by staff into complete board packets for distribution. Maintain board attendance records, rosters, and required documentation. Assist the CEO with preparation and follow up tasks related to board activity. Phone and Frontline Support Answer incoming calls and offer helpful, accurate information about City Care programs. Connect neighbors to appropriate staff members or external resources. Greet visitors and support a welcoming environment. Log messages, document follow up needs, and route information to staff. Operational Support Assist in coordinating staff meetings, leadership gatherings, and organizational events. Support special projects as assigned by the CEO or COO. Process reimbursements, invoices, and expense reports. Provide clerical support for donor meetings and community partnerships. Requirements: Required Qualifications: Experience in administrative or clerical support roles. Strong written and verbal communication skills. Ability to manage schedules and organize tasks effectively. High attention to detail and accuracy. Experience taking meeting minutes. Comfort answering phones and connecting callers to resources. Proficiency in Google Workspace, Microsoft Office, Zoom, and file organization. Valid driver license, dependable transportation, and active auto insurance. Commitment to City Care's mission and trauma informed values. Lived Experience Statement: City Care values the insight and leadership that come from lived experience of homelessness. These perspectives strengthen our work and help us serve neighbors with dignity and accuracy. For this role, applicants must be at least three years removed from their own experience of homelessness. This requirement supports the demands of the position, which include consistent administrative work, interaction with board members and external partners, and the ability to manage time sensitive tasks with reliability. A minimum of three years allows applicants to demonstrate sustained stability in housing, employment, and daily routines, which are essential for meeting the responsibilities of this role. Preferred Qualifications: Experience supporting a board of directors. Experience in nonprofit or public sector work. Familiarity with homeless services or a trauma informed environment. Knowledge, Skills, and Abilities: Strong organizational and time management skills. Ability to follow established procedures and meet deadlines. Professional communication and customer service abilities. Ability to work well with multiple supervisors and staff members. Reliability, punctuality, and consistent follow through. Work Environment and Physical Requirements: Standard office environment with regular in person expectations. Frequent use of computers, phones, and office equipment. Occasional evening hours for events. Ability to lift up to 20 pounds for meeting setup. Ability to travel locally for errands or meeting support. Compensation and Benefits: City Care offers competitive hourly pay with a comprehensive benefits package that includes health, dental, vision, retirement contributions, generous paid time off, and professional development support. Hourly rate is commensurate with experience and qualifications.

Ncite Partners has been retained by the OKCPS Foundation to find an Executive Assistant to join their team. This role will provide executive and administrative support to the CEO and the Foundation. ABOUT OKLAHOMA CITY PUBLIC SCHOOL FOUNDATION As an independent 501(c)(3), the Oklahoma City Public School Foundation envisions a community that values public education, recognizes it creates opportunity for everyone, and leads to a prosperous society - where students and families, educators and businesses choose Oklahoma City because OKCPS is the pinnacle of quality education. As the leading advocate for OKCPS, we strengthen our schools through community investment, strategic partnerships, and innovative programs. SUMMARY OF POSITION The Executive Assistant provides high-level administrative support to the President & Chief Executive Officer and supports the broader Foundation team. This role manages executive scheduling and communication, organizes key administrative functions, and ensures efficient operations of the office. The Executive Assistant plays a critical role in supporting the Foundation's mission by anticipating needs, maintaining confidentiality, and enabling the CEO and staff to operate effectively. MAIN DUTIES Executive Support Manage complex scheduling, calendars, meetings, and travel for the CEO. Serves as a primary point of contact and gateway for CEO communication and correspondence. Prepares and organizes meeting materials, presentations, documentation, and follow-up items. Maintains confidentiality, exercises sound judgment, and builds strong internal and external relationships. Administration & Office Operations Supports organizational administrative systems, office processes, and operational workflows. Provides administrative support to Foundation staff and program teams as needed. Assists with document management, filing, records retention, and database support. Assists and lead special projects as needed. Coordinates logistics for meetings, events, etc. Board and Stakeholder Support Primary person responsible for board management, including setting up meetings, board documentation, board communications, etc. Supports preparation of board materials, communications, and meeting logistics as needed. Assists with scheduling and coordination with key partners, stakeholders, donors, and community leaders. QUALIFICATIONS Minimum of 5 years of experience providing executive or senior-level administrative support. Experience supporting a CEO, senior executive, or leadership team preferred. Bachelor's degree preferred but not required. Nonprofit or mission-driven organization experience is a plus. SKILLS/CHARACTERISTICS Strong written and verbal communication abilities. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Professional presence, discretion, and ability to handle confidential information. Collaborative and team-oriented approach with a service mindset. High level of proficiency in Microsoft Office and related technology platforms. Ability to exercise sound judgment, tact, and diplomacy. OTHER REQUIREMENTS AND WORKING CONDITIONS This is a full-time, salaried position primarily based in-office, with some required flexibility and occasional work outside standard hours as needed for events and Foundation priorities. Use of a personal vehicle and personal cell phone may be required. SALARY RANGE AND BENEFITS Salary will be commensurate with education and experience. Benefits include health, dental and vision insurance; life and disability insurance; employer 401(k) contributions; and paid vacation, holiday and sick leave.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Oklahoma City, Oklahoma. The Executive Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana. The Executive Assistant will provide high-level administrative, logistical, and organizational support while helping to streamline processes. Responsibilities include, but will not be limited to: Provide executive and administrative support to regional director and leadership. Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes. Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates. Prepare and edit executive correspondence, reports, charts, and presentations. Coordinate travel, including critical-incident and emergency-related travel. Track deadlines and consolidate responses for tasking and suspense items. Serve as IT/Helpdesk liaison for ticket submission and follow-up. Collect and disseminate Government-Owned Vehicle mileage and maintenance reports. Assist with HR actions, FOIA tracking, timekeeping, and office supply management. Maintain digital and physical filing systems, distribute mail, and support daily office operations. Required Experience or Knowledge of the following technologies/functions: Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience. Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk or LEIMS is a plus. Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

* 493331 * Langston * VP OPERATIONS (LU) * Staff Full-time * Opening on: Oct 20 2025 * VP Operations (LU) * High school diploma or equivalent Add to favorites View favorites Campus LANGSTON Contact Name & Email Angel Stanfield, **************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $27,000 - $30,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. About this Position Langston University Office of Admissions, Recruitment and Outreach Programs is seeking a dedicated and outgoing Administrative Assistant to join our "Dream Team". This position plays a critical role within our department as the Administrative Assistant will be the FIRST friendly face our students, parents, and stakeholders see when they enter our office. As we know Admissions, Recruitment and Outreach Programs is the heartbeat of the campus, which means at all times the office dynamics are extremely fast paced. It is our sole responsibility to provide great customer service and assist students with their admissions' needs to ensure the student enrolls, matriculates, and become a Langston University Alum. Essential Duties and Responsibilities: * This position plays a key role in ensuring the smooth operation of ARO by providing administrative support to the staff therein and servicing as a resource to the university community. * Exercise discretion in the handling and dissemination of confidential and other sensitive information (such as student file contents and budget matters). * Responsible for opening the office for business, daily. Receives, greets, and directs visitors to appropriate individuals or office within the institution and maintains records of visitors. * Answers, properly routes, and return phone calls. Greets incoming office callers, screening them to determine the purpose of their call or visit, and providing them with the necessary assistance to ensure they are directed to the best resource(s). Responsible for maintaining the record of callers for reference. * Must have superb organization, communication, and interpersonal skills with the ability to work in a diverse community serving students, faculty, administrators, and external constituents (such as alumni and prospective students and their families). * Must have the ability to work well under pressure, experience in managing multiple projects and meeting deadlines is required. Excellent knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is also required. * Responsible for supervising and directing the work of student employees within the Office, including setting work schedules and approval of electronic timesheets. * Responsible for collecting, opening, sorting, and distributing incoming mail. * Assist with all aspects of ARO events and perform routine office tasks such as: Office supply inventory maintenance and ordering, maintenance of office equipment including arrangement for service calls as needed, reconciliation of records, such as travel and purchasing documents, general procurement tasks and processing of invoices/receipts. Experience with SciQuest platform (OK Corral) preferred. * Responsible for special projects, assigned by the supervisor, including but not limited to gathering information for reporting or other activities and development of special correspondence or documents, presentations, or publications as needed. * Responsible for filing documents and maintaining office files, to include active and inactive student files. Responsible for ensuring student files are transferred to the appropriate LU School, as students matriculate to upper division. * Must have at least three years of experience as an administrative assistant, administrative specialist, office manager, or related position. * Responsible for making travel arrangements for the Director of Admissions, Recruitment and Outreach Programs * Attend routine and emergent office meetings and take notes for future dissemination. * Performs other related duties as required and deemed appropriate in support of the Office, along with meeting the additional duties which may be assigned by the Director of Admissions, Recruitment and Outreach Programs. Required Qualifications * High School/GED (degree must be conferred on or before agreed upon start date) * Three years or more in a customer service position and or fast-paced office setting; preferably K-12 or Higher Education. * Experience preparing travel itineraries and coordinating travel accommodations, excellent verbal and communication skills, strong organization skills, ability to handle multiple tasks, meet deadlines, and work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff. * Knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Publisher, Access, Element 451, Ellucian and Internet Explorer or another worldwide web search engine. * Skills, Proficiencies, and/or Knowledge: * Ability to work flexible hours, including evenings, weekends (Registration and Summer Schedule) * Strong interpersonal, communication, and organizational skills with a proven ability to work independently and as part of a team. * Ability to manage multiple priorities and meet strict deadlines with professionalism and adaptability. * Valid Driver's License Preferred Qualifications * Associate's Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Administrative Specialist - 1795 Langston OFFICE OF PRESIDENT (LU) Payroll Systems Analyst - 001730 Langston VP FISCAL & ADMINISTRATIVE AFFAIRS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=1d118abfbb5a58a24641953d1723c493&postfix=2_0">

MidFirst Bank is seeking a highly organized, proactive, and dedicated Executive Assistant to the senior leadership of the General Servicing team in our mortgage banking division. This role enables leadership to focus on strategic by performing critical support tasks with the appropriate level of attention and care. Ideal for an energetic and enthusiastic person who likes working in a fast-paced environment, enjoys creative problem solving, and genuinely desires helping others. Primary Responsibilities The primary responsibilities for the person include: Manage calendars, schedule meetings, and coordinate travel Organize and coordinate meetings, ordering meals as necessary. Prepare and edit correspondence, communications, presentations, and other documents. Handle confidential information with discretion. Liaise with internal staff and external parties on behalf of the executive. Conduct research, compile data, and prepare reports. Assist with project management and follow-up on action items. Plan and execute employee events, ensuring all logistics are managed seamlessly. Manage all new employee onboarding needs, including equipment purchase, software and system access requests, and scheduling all onboarding meetings and training for new hires Organize document & data management, utilizing shared network folders and drives with intuitive nomenclature Manage office supplies, equipment maintenance, and new equipment orders. Distribute tickets to company-sponsored events Ensure the office environment is organized and efficient. Prepare invoices and expense reports for processing. Assist in managing office administrative projects by tracking progress, coordinating with team members, and ensuring deadlines are met. Interfacing with technology support team and facilities team on behalf of department members Anticipate the needs of leadership and proactively address potential issues before they arise. Handle other administrative duties as required. Position Requirements The ideal candidate will have the following experience, skills and attributes: Minimum of 3 years of experience in an executive assistant or similar role. A positive attitude, a passion for serving others, and the ability to maintain composure under pressure. Takes a proactive and creative approach to identifying and meeting needs. Employs best practices with respect to task management and personal productivity tools. Exceptional organizational and time management skills. Strong interpersonal & communication skills and ability to interact effectively with a variety of individuals in a prompt and professional manner. Reliable with a high attention to detail, accuracy, and strong follow-through on tasks and projects. Thrives in a fast-paced environment and exercises good judgment in decisions and priorities. Maintains a high level of discretion in all interactions and communications. Proficiency in office software (e.g., Microsoft Office Suite, Asana). Ability to work independently and handle multiple priorities. High level of discretion and professionalism. NOTE: Please submit your resume along with your application.

The “right fit” must be determined with care. Our extensive knowledge of the legal and regulatory environment assures our client's plan design and operation will meet these requirements. We draw on this same knowledge base to provide our clients with ideas and strategies for maximizing plan contributions and asset accumulation. Job Description Executive Administrative Assistant Responsibilities: Welcome visitors to the office. Answer phone calls. Respond to emails. Manage the executive calendar. Schedule meetings for executives. Maintaining filing systems. Ordering office supplies. Qualifications Executive Administrative Assistant Requirements: A high school qualification or equivalent. Excellent computer literacy skills. Professional appearance. Proficiency with Microsoft Office. Excellent verbal and written communication skills. Ability to prioritize tasks. Ability to work well under pressure. Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Communication Federal Credit Union has proudly served its members for 80+ years and we've been ranked #1 Credit Union in Oklahoma by Forbes and honored by Oklahoma Magazine as one of "Great Companies to Work For"! CFCU is deeply committed to local communities, providing financial education, and supporting local organizations. We are passionate about the credit union philosophy of "People Helping People", and we empower our team members to deliver on that promise. Employee Benefits Include:- 200% 401(k) Match up to 5% $1,000 Welcome Bonus after 90 days - 11 Paid Holidays - Competitive Pay with advancement opportunities - Multiple Medical Plans, including Employee Only for $5 per pay period - Dental, Vision, Short-Term Disability Insurance available - Paid Basic Life, AD&D Insurance, and Long-Term Disability POSITION SUMMARY: The Executive Administrative Assistant primary responsibility will be to provide high level support to the CEO, Senior Leadership and the Board of Directors. Qualities Needed for this Role: Exceptional communication and interpersonal skills to support and collaborate with members and co-workers. Superior written and verbal skills, ensuring a positive and professional approach to all tasks. Excellent attention to detail with focus on accuracy critical in this role. Strong organization skills with ability to effectively prioritize tasks and meet deadlines. Advanced proficiency in MS Office especially Word, Excel, PowerPoint and Outlook. Familiar with organizing virtual meetings utilizing MS Teams & Zoom; use A/V equipment as needed. Thrive in fast paced environment, adaptable to changes, critical thinking & problem solving skills. Required Experience & Education/Training: Minimum 2-3 years of experience in executive support role. 3-5 years of experience in administrative assistant position. Professional background with financial institution strongly preferred. Bachelor's Degree preferred; or combination of education, training and experience providing knowledge/skills to excel in essential functions of the role. What You Will Do: Assist President of Credit Union with all administrative functions, manage incoming communication. Manage schedule and maintain executive calendars as needed. Responsible for correspondence and reports, handle confidential information appropriately. Preparation and coordination of Board meetings, events, and Annual Meeting. Reconcile executive credit card, corporate expense reimbursement as needed. Arrange travel schedules/reservations for Senior Executives and elected/appointed volunteers. Manage tasks related to corporate-owned vehicles such as registration, maintenance, documentation. Our culture encourages trust, collaboration, and communication enabling each of our employees to have a meaningful impact on our organization and in communities we serve! If you're ready to make a positive impact in your community, we want to talk with you! Communication Federal Credit Union is an equal opportunity employer. We value and strive to provide a diverse workplace free of discrimination. We do not engage in unlawful employment based on gender, gender identity, race, sex, sexual orientation, age, disability, religion, or national origin. We make every effort to provide an environment where every employee feels respected and valued. Job Posted by ApplicantPro

The Executive Assistant is a key role supporting OKASBO's mission to enhance school leadership teams; to cooperate with other concerned educators, professionals, and organizations; to help members strive for increased efficiency in the business affairs of their school district; and to promote membership and participation in ASBO International. This position manages membership services, communications, event coordination, professional development support, and administrative functions. The Executive Assistant works closely with the Executive Director, Board of Directors, members, and partners to ensure smooth operations, professional service, and memorable events that reflect OKASBO's mission and vision. Required Qualifications - High school diploma or equivalent required; associate or bachelor's degree preferred. * Minimum of 3-5 years of administrative, office management, or executive support experience. * Proficiency in Microsoft Office Suite; familiarity with AMS and accounting systems preferred. * Strong organizational, communication, and multitasking skills. * Ability to work independently, maintain confidentiality, and manage multiple priorities. * Experience in event planning, marketing, or membership services is highly desirable. * Personable, responsive, and able to foster relationships with members, presenters, corporate partners, and volunteers.

Position Title:Executive Assistant - OU Health Executive OfficesDepartment:AdministrationJob Description: General Description: Provide essential administrative support to OU Health Executives (Vice President or above) ensuring streamlined daily operations. Essential Responsibilities: Maintains appointment schedule by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizes appointments/meetings according to the topic and executive availability Handles sensitive/confidential information requiring high level of discretion and confidentiality. Acts as point of contact and welcomes guests by greeting them, answering, and/or directing inquiries. Prepares documents and outgoing communications as necessary. Completes, reviews, and processes expense reports, invoices, etc. Books travel arrangements, both domestic and international travel. Creates professional PowerPoint presentations and presentation materials from conceptual ideas Manages assigned projects to timely completion and prepares progress reports, as required Takes accurate minutes at assigned meetings, as requested Performs advanced administrative duties as required, such as memo preparation, scheduling, answering phone calls, etc. Reviews, distributes, and responds to correspondence. Performs a variety of other administrative tasks including reporting and tracking information. Interacts with executives at all levels, as needed, in a timely and professional manner. Understands when to escalate issues and barriers to ability to complete work assignments. Maintains established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary. Coordinates ordering and distribution of supplies and handles problems concerning material received Assists with other clerical functions when needed Performs other duties as assigned Minimum Qualifications: Education: Bachelor's degree required. Experience: 3 - 5 years of Executive Administrative Assistant experience required. License(s)/Certification(s)/Registration(s) Required: N/A Knowledge, Skills and Abilities: General knowledge of office procedures and equipment. Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages. Good general written communication skills to include spelling, grammar and punctuation. Will need advanced interpersonal skills for interaction with employees, clients and customers. General computer skills with some spreadsheet knowledge. Ability to maintain and handle confidential information appropriately. Typing/keyboarding skills sufficient to meet the requirements of the position. Current OU Health Employees - Please click HERE to login.OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.

Hartwig Staffing is partnered with a company looking for an Administrative Assistant to join their team! This position pays $20-23/hour DOE Skills & Responsibilities: Take detailed meeting minutes and distribute them as needed Balance and reconcile credit card statements Utilize Excel extensively for data entry, reporting, and analysis Maintain organized records and assist with document management Support team members with administrative tasks as assigned Requirements: Proficiency in Excel (including formulas, pivot tables, and data management) Strong organizational and multitasking skills Excellent written and verbal communication skills Previous administrative experience preferred If this sounds like the right opportunity for you, apply today!

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

TEAM UP WITH US! The Administrative Assistant III is responsible for scheduling appointments, providing information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. DO YOU HAVE WHAT IT TAKES? WHAT YOU'LL DO: * Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by employer. * Compose and type routine correspondence. * Answer and screen manager's telephone calls; arrange conference calls. * Coordinate manager's schedule and make appointments. * Greet scheduled visitors and directs to appropriate area or person. * Arrange and coordinate travel schedules and reservations. * Conduct research; compile and type statistical reports. * Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; record and transcribe minutes of meetings. * Make copies of correspondence or other printed materials. * Prepare outgoing mail and correspondence, including e-mail and faxes. * Order and maintain supplies; arrange for equipment maintenance. WHAT YOU'LL NEED: * High school diploma or general education degree (GED); or three to five years of related experience and/or training; or an equivalent combination of education and experience. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write routine reports and correspondence. * Ability to speak effectively before groups of customers or employees of organization. * Knowledge of MS Office Suite software * Sense of diplomacy, self-control, and discretion in dealing with sensitive, emotional, and/or confidential matters. WHY WORK WITH US? * We like to take care of business and have fun doing it! * We offer health, dental, vision, life, and more as a comprehensive benefits package. * Don't you want to work with awesome people? IMPORTANT INFORMATION: While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and distance vision. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA

Overview and Responsibilities The Aging & Metabolism Research Program at Oklahoma Medical Research Foundation (OMRF) is seeking an organized and dependable part-time Administrative Assistant to support multiple Principal Investigators (PIs) and research program needs. This position is essential to the smooth operation of the program and contributes to advancing scientific research. Responsibilities include, but are not limited to: ADMINISTRATIVE & OFFICE SUPPORT Providing administrative support for Principal Investigators (PIs) and assisting with additional operational needs as requested by PIs and other administrative staff. Procuring and managing office supplies to support day-to-day operations. Coordinating incoming and outgoing shipments, including FedEx and internal mail services. Coordinating regular mail pick-up and distribution. Updating and maintaining informational flyers and bulletin boards. EVENT & SEMINAR SUPPORT Assisting with planning and logistics for retreats, special events, and holiday celebrations. Managing weekly seminar logistics, including room setup, refreshment preparation, and post-event clean-up. Purchasing and organizing refreshments for seminars and meetings. Providing event planning and on-site support as needed. OPERATIONS & FINANCIAL SUPPORT Processing and tracking reimbursement requests in accordance with institutional policies. Performing P-Card reconciliation and maintaining accurate financial records. Stocking and maintaining breakrooms to ensure a welcoming and functional environment. Troubleshooting and coordinating resolution of facility and equipment issues, including IT, phone systems, copiers, housekeeping, and biomedical service. Minimum Qualifications High School Diploma (or GED). Proficiency in using office technology and software, including computers and Microsoft Office. Strong oral and written communication skills. Highly organized, detail-oriented, and able to meet deadlines. Comfortable handling multiple tasks efficiently while producing high-quality work. Ability to work independently and collaboratively with other administrative staff, departmental teams, and the foundation. Skilled at interacting effectively with a diverse group of people, personalities, and cultures. Demonstrates strong initiative, responsibility, and adaptability. Preferred Qualifications Previous office, clerical, and/or administrative support-related experience. Demonstrated experience managing projects, including coordinating timelines, tracking progress, and collaborating with multiple stakeholders. Background in accounting or financial administration. Work Hours Approximately 20-25 hours per week, with hours scheduled between 8:30AM and 5:00PM, Monday through Friday. OMRF Overview Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation s leaders in patents per scientist. Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission. OMRF is an Equal Opportunity Employer.

Work Arrangement: In-office A Day in the Life: * Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks. * Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. * Utilize Engagement software and other online applications to complete a wide range of tasks. * Prepare and assemble reports, company materials, and client documents as directed. * Conduct math checks, proofing, and formatting of financial statements before they are processed. * Assist with preparation of Assurance and CAS (Client Accounting Services) engagement letters. * Assist CAS with administrative projects such as check printing, binding reports, requesting delivery of documents. * Process client confirmations. * Prepare invoices for Audit and CAS billers (partners). * Arrange various meetings via conference calls, video conference and webcasts. * Attend Audit and CAS departmental meetings and document discussion topics and action items as needed. * Provide general administrative support to partners, senior managers, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and running errands. * Assist other admin staff as requested by the Office Administrator. * Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients. * Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed. Who You Are: * You have a high school diploma and 3+ or more years of experience in administrative support; experience in public accounting administration is a plus. * You thrive in a high-volume, fast-paced work environment. * You are a multi-tasking master, and there has never been a deadline you could not meet. * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You love collaborating and being part of a team, but also enjoy working alone with limited supervision. * You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. * You are proficient in: * Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. * Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. * DocuSign: including creating, sending, and tracking documents for e-signature. * Adobe Acrobat: including creating, editing, and commenting on PDFs. * Microsoft Outlook and Teams. * You have strong written and verbal communication skills. * This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.