Executive jobs in Cherry Hill, NJ - 376 jobs

The Executive Associate Program is designed for 2nd year MBA students who seek to accelerate their career within M&T Bank. Program hires will undergo an immersive leadership experience designed to develop leadership competencies and strategic capabilities. Throughout the first year, the incoming cohort will be introduced to Program alumni, bank wide leadership, and collaborate with peers to drive change to support the vision and goals of the Bank. Primary Responsibilities: Perform project and/or management related assignments in such functional areas as Treasury, Trust and Investment Services, Credit, Finance, Retail Banking, Commercial Banking, and Technology and Banking Operations. Work directly with senior leaders in completion of assignments. Perform other related assignments as requested by management. Scope of Responsibilities: Perform project/management related assignments in field of expertise within the Executive Associate Program. Supervisory/ Managerial Responsibilities: None Education and Experience Required: Completed MBA from an accredited business school. Minimum two years professional, full time work experience. Demonstrated leadership potential, as evidenced through previous work experience, extracurricular activities, or community involvement Excellent communication and interpersonal skills, with the ability to collaborate effectively with individuals at all levels of the organization Strong analytical and problem-solving skills, with the ability to think strategically and critically analyze complex business challenges Strong project management skills and the ability to handle multiple priorities and deadlines Work visa sponsorship not offered for this role M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $100,000 - $171,000. The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation. The range listed above encompasses all geographic locations. The pay rate specific to your location will fall within this range and is available from your recruiter.LocationWilmington, Delaware, United States of America

Job Description We're Hiring: Operations Coordinator Location: Norristown, PA | Pay: $21-$27/hour | Full-Time O'Donnell Metal Fabricators and subsidiaries are lean, hands-on operations supporting fabrication, field service, and daily logistics. We work cleanly, communicate clearly, and rely on organized, steady individuals to keep the shop and field aligned. If you bring dependable work habits, practical judgment, and a calm, professional presence, you'll be a strong fit here. Position Summary: We're hiring an Operations Coordinator to support the administrative and logistical foundation of the company. This role is ideal for someone with life experience who enjoys staying busy, keeping things organized, and managing a variety of routine operational tasks. This is a steady, detail-oriented position. It isn't high pressure, but accuracy and follow-through are important to keeping operations running smoothly. What You'll Do: Order and track shop materials, metal, and other basic supplies Coordinate scheduled items such as vehicle service, inspections, and required operational paperwork Prepare and maintain COIs, W-9s, and other vendor/customer documents Assist with inventory management across shop and field needs Keep operational files, permits, and work orders organized and up to date Coordinate with permit officials for applications, inspections, and follow-up documentation Handle general administrative and logistical tasks as needed What You Need: 1-3 years of administrative, coordination, or operations support experience Strong organizational skills and the ability to keep multiple tasks moving Steady, reliable work habits and professional communication Proficiency with Google Workspace (Docs, Sheets, Gmail) and basic office software Valid driver's license and insurability Comfort working in a mixed office and light-industrial environment Compensation & Benefits: $21-$27/hour, based on experience Paid Time Off (PTO) Paid Holidays Health Insurance Retirement Benefits Working Conditions: This position operates in both office and light-industrial environments. You'll spend time ordering materials, coordinating schedules, organizing paperwork, assisting with inventory management, and maintaining ongoing documentation. You should be comfortable with: Sitting, standing, and walking throughout the day Handling light materials or inventory Working in an environment where priorities shift while maintaining organization and clarity Keep the Work Moving. Keep the Team Aligned. If you're looking for steady, meaningful work in a supportive environment, we encourage you to apply. Equal Opportunity Commitment We welcome applicants from all backgrounds and value professionalism, respect, and reliability in every role. Powered by ExactHire:190070

Job Description Full-Time | Leadership | New Jersey Region Orangetheory Fitness is seeking a high-energy, operations-driven Assistant to General Manager (AGM) to support and elevate performance across multiple studios in our region. This role is ideal for someone who thrives in a fast-paced environment, loves coaching and developing teams, and is passionate about delivering excellence in Sales, Customer Service, and Cleanlinessthe three pillars that drive our success. The AGM works closely with the General Manager to ensure all studios operate with consistency, efficiency, and an exceptional member experience. Every shift should meaningfully support at least one of our core focus areas, with a strong emphasis on operations, processes, leadership development, and sales execution. Key Responsibilities: Sales Leadership Build strong rapport with members, coaches, sales teams, and studio managers. Lead and coordinate studio sales drivers, outreach events, and internal promotions. Support sales execution through company-required outreach programs. Assist with front desk coverage as needed. Partner with leadership to run weekly sales initiatives (including Manic Monday), closeouts, and high-energy sales pushes. Post weekly sales numbers for each studio. Support efforts to keep studio attrition below 5% through low-usage calls, new join calls, and member engagement. Assist Regional Manager in achieving a 50% Premier membership mix across all studios. Submit end-of-shift summaries noting next-day opportunities and updates for staff. Conduct weekly process audits for all studios (new join reports, PandaDocs, leads lists, etc.). Verify previous days sales opportunities and follow-ups Confirm late cancel charges were processed Ensure account alerts are updated Provide coaching or retraining as needed based on audit findings Customer Service & Member Experience Sending clear shift summary emails using provided templates. Manage daily tasks through the assigned to-do application. Support planning, scheduling, and execution of member-facing events each month. Partner with leadership on decline recovery and collections processing. Collaborate with each studio to ensure engaging, consistent social media content and member interaction. Identify 12 staff members per studio to support posting and engagement. Cleanliness & Facility Standards Complete daily walkthroughs of each studio; document observations in shift summaries. Ensure deep cleans occur weekly and participate where possible. Confirm all equipment, maintenance needs, and technical systems are functioning properly. Support studios in maintaining clean, organized offices, storage areas, and back-of-house spaces. Operations & Process Management Maintain direct, open, and honest communication with the Regional Manager and Owners. Partner on RMA procedures and equipment processes. Assist with interviewing, hiring, onboarding, and training for Sales Associates and Front Desk team members. Provide ongoing coaching, performance development, accountability conversations, and positive reinforcement to all staff members. Ensure monthly newsletters are completed and sent on time. Support the creation of a high-energy culture through contests, incentives, and team recognition. Identify creative team members at each studio to support Splat TV, Canva projects, and monthly studio initiatives. Complete monthly commission reports for payroll. Assist with planning, preparing, and helping lead team meetings. Manage monthly promotional planning and studio events so they are ready before the 1st of each month. Pull weekly reports (late cancels, leads, missed guests, etc.)typically on Sunday eveningsand assign projects for all three studios. Maintain and update Opportunities Google Sheets for the region. Qualifications Prior experience in fitness, hospitality, retail leadership, or multi-unit operations strongly preferred. Strong sales ability and experience driving team performance. Excellent communication, coaching, and conflict-resolution skills. Strong attention to detail and comfort with fast-paced, multi-location operations. Ability to manage competing priorities with organization and urgency. Passion for providing an exceptional member experience. Flexible schedule; must be available for weekends, evenings, and events as needed. We Offer We provide substantial paid training, certifications, and support to ensure your success Compensation includes competitive base pay, commission, and performance bonuses Free Studio Membership Product discounts Fitness casual dress-code Passionate, collaborative work environment The opportunity to learn every aspect of the business

The Executive Engagement Administrator is an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment. The Executive Engagement Administrator serves as a key contact with clients and candidates, schedules interviews, arranges consultant and candidate travel, ensures all due diligence has been conducted on candidates, reviews results, and flags issues. S/he is responsible for the production of multiple documents throughout the search process. KEY RELATIONSHIPS Reports to: Administrative Manager (solid line) One or two executive search consultant(s) (dotted line) Other Key Relationships: Assigned Mentor(s) Executive Engagement Administrators Consultants Corporate Office Staff Research Staff Administrative Staff KEY RESPONSIBILITIES The EEA's primary responsibility will be to provide administrative support to one or two dedicated executive search consultant(s) and assist other members of the office staff to balance the workload of the office. Additional responsibilities include: In accordance with the Firm's brand standards, prepare all production work associated with executing a search assignment from start to finish, including qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence. Close out completed searches and organize all material associated with the search in accordance with audit requirements. Work closely with client organizations to schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, directions and any other search-related requirements. Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches. Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements. Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses. Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, Executive Assistant mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis. IDEAL EXPERIENCE Minimum of 5-7 years of experience as an Executive Engagement Administrator Experience in a professional services environment is preferable. Strong project coordination/management skills Experience coordinating complex logistics and projects with multiple stakeholders. Excellent Written and Verbal Communication Skills Expert User of Office Applications (Word, Excel, PowerPoint and Outlook) Experience working with a database is considered a significant asset. Typing speed of 65 WPM or more. An undergraduate degree is desirable CRITICAL CAPABILITIES As measured by year-end performance appraisal and ongoing client, consultant and peer feedback. Communication and Relationship Management: Communicate clearly and interact with others in a manner that demonstrates and inspires confidence. Establish and sustain relationships in order to build and strengthen a network of individuals who work cooperatively with each other, including the ability to interact with very senior-level clients and candidates with the highest degree of professionalism at all times. Demonstrate a team approach to and reinforce collaboration in all internal/external interactions to support work balance among the search team and within the office. Exhibit a client-focused attitude in the work environment. Project Coordination/Management: Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles. Take the lead in the timely and efficient scheduling of candidate/client meetings, ensuring that all parties are kept informed, and all details are confirmed and communicated. Identify the varied resources needed and available to deal with multi-dimensional tasks and putting together a realistic and achievable work plan. Leverage technology such as Outlook, the Microsoft suite of products, and a relational database to their fullest potential in a fast-paced environment. The ideal candidate will do this by: Building collaborative relationships externally and internally, including with individuals in other Spencer Stuart offices. Participating in and guiding teams while fostering an environment of mutual trust. Identifying and assisting in managing the needs and expectations of the internal and external team. Communicating appropriately and effectively with all levels and diverse cultures. Demonstrating effectual presence through high-level, written and oral communication skills. Providing constructive guidance and feedback, and openly receiving the same. Remaining optimistic and positive - even when under stress - facing challenges by looking for solutions and offering support to colleagues who are in need. Quality: Demonstrate ethical, sound professional practices and personal accountability. Act in a manner that is consistent with the Firm's values. Hold others accountable to standards of performance. Display a curiosity and desire for knowledge and staying current with colleagues, the Firm and its systems. Regularly invest time in encouraging the team to innovate, continuously improve processes and share knowledge. Gain an understanding of and follow the Firm's policies, procedures and brand standards. Advocate high-quality work by ensuring that client deliverables are thoroughly reviewed and edited. Embrace and actively participate in training opportunities and proactively seek guidance and coaching from peers or corporate trainers to augment or improve skills. Proactively share best practices with the search team by communicating the benefits of improved efficiencies. This could be in the form of informal, on-the-job opportunities or in formal, structured learning opportunities with colleagues. PERSONAL CHARACTERISTICS Strong client orientation; inherent desire to deliver beyond the call of duty. Very strong organization and prioritization abilities. Discretion and sensitivity in dealing with confidential communications and documentation. Endurance and the ability to handle multiple conflicting priorities at once. Solid judgment; the ability to make sound decisions and work autonomously in the absence of constant supervision. Proactive; takes steps to prevent problems before they occur. Spencer Stuart is a proud equal opportunity and affirmative action employer. We are committed to non-discrimination without regard to actual or perceived race, ethnicity, creed, color, religion, gender (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, physical or mental disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under applicable federal, state or local law.

The Executive Assistant to the VP of Shows & Events plays a pivotal role in supporting the leadership and operational success of the Philadelphia Flower Show and related initiatives. This position ensures the VP's time, communications, and priorities are effectively managed, enabling both smooth day-to-day operations and long-term strategic planning. The ideal candidate is a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys coordinating across multiple teams. They will serve as a trusted liaison between the VP, internal colleagues, and external partners, helping translate vision into action and ensuring key initiatives stay on track. Primary Responsibilities: Operational & Administrative Support Manage the VP's daily and weekly priorities, ensuring preparation for upcoming deliverables, meetings, and deadlines. Maintain and organize project and team calendars aligned with departmental priorities. Coordinate and schedule meetings, travel, and logistics. Monitor and assist in managing the VP's inbox, helping prioritize and respond as needed. Support financial organization by tracking invoices, budgets, and expense reports for VP review. Provide coverage for the PHS Library reception, in collaboration with the other Executive Assistants, when support is needed by the Office of the President. Document & Meeting Preparation Prepare, edit, and format agendas, presentations, dashboards, and timelines using various software tools. Capture meeting notes, follow-up items, and ensure timely communication of next steps. Relationship & Communication Management Serve as a primary point of contact for internal and external stakeholders. Facilitate consistent communication and touchpoints with key partners and collaborators. Represent the VP with professionalism, discretion, and warmth. Qualifications/Specification: Minimum degree required : Associate degree with significant relevant experience or professional certification (e.g., CAP, PMP, or adjacent admin training); Bachelor's degree in communications, business administration, project management, or a related field strongly preferred Years of experience : Minimum of 3-5 years of experience in an administrative, coordinator, or executive support role. Ideally, 5-7 years, particularly supporting a senior leader or department head in a complex, multi-stakeholder environment (nonprofit, event production, or creative organization experience a plus). Licenses/Certifications : N/A Driver's License : N/A Knowledges, Skills, Abilities required for success : Exceptional written and verbal communication skills, especially in email and professional correspondence. Strong relationship management skills with a natural ability to build and maintain trust Excellent organizational and time-management abilities with keen attention to detail. Reliable and proactive in anticipating needs, following up, and solving problems. Discreet and professional in handling confidential and sensitive information. Adaptable, flexible, and comfortable working in an evolving environment. Tech-savvy and comfortable using productivity, scheduling, and presentation tools. EEO NOTICE : At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer * Impact - The work you do here matters to millions. * Growth - Philadelphia is growing, why not grow with it? * Diversity & Inclusion - Find a career in a place where everyone belongs. * Benefits - We care about your well-being. Agency Description The City College for Municipal Development & Workforce Programming (CCME &WP) unit sits within the Office of the Chief Administrative Officer (CAO). The City College for Municipal Employment (CCME) launched in October 2024 as an investment by the Parker Administration to create economic opportunity and open doors of access to residents seeking sustainable and fulfilling career pathways. The training and education CCME provides prepares Philadelphians to work and serve in a number of critical areas and industries with good paying jobs, health care and retirement benefits. CCME serves as a hub for the City's investments in workforce development across Philadelphia's economy and seeks to foster systemic solutions to City and external employers' human capital challenges and strengthen Philadelphia's workforce development ecosystem. Job Description Position Summary The Operations Coordinator provides high-level operations and administrative support to CCME and City-led workforce activities. The Operations Coordinator supports the CCME Executive Director, who has a key leadership role responsible for overseeing and advancing the Mayor's workforce initiatives, as well as the overall needs of the unit's senior leadership and team across all verticals in fulfillment of the unit's Mission. This position manages schedules, organizes meetings and appointments, handles correspondence, prepares reports and presentations, and maintains effective communication between the executive and other staff members or external stakeholders. This role will support data management, operations of programs and initiatives, undertake research, handle travel arrangements, manage expenses, and assist with project coordination as needed. The position will report to the Director of Operations. Essential Functions * Provide administrative and operational support to the Executive Director and other staff. * Supports project management, operational processes for CCME programming, database and file management, reports, process playbook and recommendations for program efficiencies on all CCME and workforce programs. * Coordinate onboarding of new staff including scheduling desk detailing, ensuring computers and supplies are available. * Serve as contact person for the unit's programs. * Maintain the Executive Director's calendar, schedule internal staff meetings and meetings with external partners, and take meeting minutes/notes. * Maintain the CCME calendar and the Unit's calendar for shared events. * Manage incoming and outgoing mail; manage and triage the ccme email box; prepare letters and other correspondence as needed. * Maintain filing and organization of electronic records. * Assist staff with travel coordination, reimbursements, and event expenses. * Gather information for staff presentations and help prepare preliminary reports and presentations. * Prepare for meetings. * Collaborate on projects that often involve working with multiple city agencies, and other internal and external partners. * Responsible for maintaining relevant database information including data entry and cleanup, entering contacts and business information, and entering/cleaning data specific to CCME & Workforce programs * Contributing information and recommendations to strategic plans and reviews for CCME, Workforce Solutions, and CAO related activities and plans. * Preparing and implementing action plans for workforce programs. * Resolving problems and determining system improvements. * Preparing project presentations and reports using all appropriate software. * Drafting status reports, talking points, statements and other written work products as needed. * All other duties as assigned. * Minimal night and weekend work may be required. Required Competencies, Knowledge, Skills, and Abilities Knowledge of: * Knowledge of office management procedures and familiarity with office equipment and technology. * Administrative and office operations, scheduling, and executive support practices. * Project coordination, workflow management, and operational processes. * Data entry, recordkeeping, and database systems. * Government or nonprofit operations (preferred). * Customer service principles and professional communication standards. * Google Platforms such as Sheets, Slides, etc. Skills in: * Organizing tasks, managing time, and prioritizing multiple projects. * Using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Preparing clear and professional reports, presentations, and written materials. * Maintaining confidentiality and handling sensitive information. * Communicating effectively with staff, leadership, and external partners. * Proficiency in Microsoft Teams, Zoom, and other virtual platforms. * Communications and interpersonal skills with demonstrated ability to work with individual across different disciplines. Abilities to: * Work in a fast-paced environment. * Build positive working relationships with internal and external stakeholders. * Adapt quickly to changing priorities and organizational needs. * Maintain accuracy and attention to detail while managing multiple tasks. * Support team operations with flexibility, professionalism, and sound judgment. * Ability to learn departmental functions, operations, and organizations and make judgmental decisions where several courses of action are presented. Qualifications * High School Diploma * Three to Five years of high-level administrative operational experience supporting programs and executives. Familiarity and experience in workforce and/or economic development preferred. We value diverse experiences and are open to flexible qualifications. If you are passionate about this role and meet some of the key criteria, we encourage you to apply. Additional Information TO APPLY: Interested candidates must submit a cover letter and resume. Salary Range: $60,000 - $72,000 Discover the Perks of Being a City of Philadelphia Employee: * Transportation: City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. * Parental Benefits: The City offers its employees 8 weeks of paid parental leave. * We offer Comprehensive health coverage for employees and their eligible dependents. * Our wellness program offers eligibility into the discounted medical plan * Employees receive paid vacation, sick leave, and holidays * Generous retirement savings options are available * Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. * Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! * The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to [email protected] . For more information, go to: Human Relations Website: ****************************************************** Job Location Google Maps requires functional cookies to be enabled

Vacancy Name Executive Administrator & Paralegal Vacancy No VN736 Employment Type Full Time Radnor, PA Department Legal Key Responsibilities MAIN PURPOSE OF JOB To provide comprehensive Paralegal and Administrative support to Legal and Compliance team as well as operational functions, as required. The Executive Assistant & Paralegal is a hybrid role that provides high-level administrative support and legal aide to Legal and Compliance leadership while executing core paralegal and department operations activities. The role coordinates complex calendars, meetings, and travel; manages contract and matter workflows; supports compliance investigations and policy management; and safeguards sensitive information with strict confidentiality. This role is critical to scaling Legal and Compliance effectiveness across a 500-employee biotech. KEY RESPONSIBILITIES Executive Support * Proactively manage complex calendars, priorities, and meeting logistics for GC, CCO, and Senior Director, Legal. * Prepare agendas, briefing materials, and action logs; track follow-ups to completion. * Plan global travel and itineraries; process T&E accurately and on time. * Coordinate department meetings, offsites, training sessions, Corporate Compliance Committee meetings, and town halls. * Schedule interviews as needed, and support new Legal and Compliance employee onboarding. * Assist with Staff meetings, content and scheduling. Paralegal & Legal Operations * Maintain matter files, legal mailbox intake, litigation hold tracking, and eDiscovery coordination. * Support board/committee logistics, minutes support, resolutions, and entity management. * Assist with IP coordination (e.g., docketing, NDAs, assignments and formal documents) and regulatory document tracking as applicable. * Manage document retention and ensure audit-ready records. Contracts Management * Triage contract intake; route, track, and report on status using Agiloft (or CLM). * Apply approved templates and playbooks; perform first-level redlines and escalate deviations. * Coordinate signatures (DocuSign/Adobe Sign) and maintain executed agreements repository. Compliance Operations * Coordinate compliance investigations (scheduling, notes, document collection, tracking). * Manage policy and SOP lifecycle (drafting, formatting, version control, publishing). * Track training assignments and completion; produce dashboards and metrics. * Support risk assessments and third-party due diligence workflows. * Support maintenance of Compliance Sharepoint site. Finance, Vendors, and Systems * Create/track POs; reconcile invoices and spend; support monthly accruals. * Experience working with NetSuite and Agiloft. * Maintain department trackers, dashboards, and SOPs for consistent operations. * Ensure data accuracy across NetSuite, SVB, Agiloft, and Microsoft 365/SharePoint. * Support budgeting process for Legal and Compliance. Communications & Documentation * Draft, proofread, and format internal/external communications, presentations, and reports. * Take meeting minutes (including compliance interviews) and maintain secure records. EDUCATION, EXPRIENCE, KNOWLEDGE Essential Qualifications: * 5-10 years' experience as administrative assistant or related function * Advanced computer skills, particularly Microsoft Office (i.e. Word, Outlook, SharePoint, PowerPoint and Excel) * Previously provided high level executive support * Able to manage multiple tasks and work to agreed deadlines whilst under pressure * Worked both as part of a team and independently in the office * Discreet handling of confidential documents and other information * Knowledge of office administrative practices and procedures Preferred Qualifications: * High school diploma or equivalent required; bachelor's degree preferred * Paralegal/law firm experience preferred * Audit, Finance background is helpful * Pharmaceutical experience preferred Other: * Confidentiality and Integrity. Respect confidential information and protect the privacy of employees, customers, and patients. * Taking responsibility. Take full responsibility for assigned tasks, ensure completion, and address all outcomes. * Flexibility. Adapting to new ideas, shifting priorities, and managing varied tasks efficiently. * Collaboration. Collaborating effectively with others to accomplish tasks and acknowledging the perspectives and needs of team members. * Perform other duties as required. About the Company Immunocore (NASDAQ: IMCR) is a pioneering, commercial-stage T cell receptor biotechnology company whose purpose is to develop and commercialize a new generation of transformative medicines which address unmet patient needs in oncology, infectious diseases and autoimmune disease. Our leaders in R&D are internationally recognised as some of the biotech industry's most successful drug developers. We are creating not just an environment where great minds can interact but an innovation powerhouse answering the big questions. Focused on delivering first-in-class biological therapies to patients, we have developed a highly innovative soluble TCR platform. Our ImmTAX molecules underpin a new generation of precision engineered drugs that harness the immune system to treat a broad spectrum of diseases with high unmet medical need, including oncology, infectious diseases and autoimmune diseases. At Immunocore, we recognize that our employees are our greatest asset. We value the unique contributions each person brings to our team. By embracing Science, Trust, Respect, Integrity, Diversity, and Entrepreneurship (STRIDE), we create an environment where collaboration thrives, ideas flourish, and transformative changes happen. STRIDE represents more than just letters; it embodies our shared identity and drives our mission. We are dedicated to developing breakthrough therapies that transform patients' lives, advancing medicine, and supporting one another in these pursuits. Immunocore is proud to be an equal opportunity employer. As such, we are committed to fostering an inclusive workplace where everyone feels valued, respected, and empowered. We encourage applications from individuals of all backgrounds, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, or any other characteristic protected by law. Great vacancy Executive Administrator & Paralegal hiring now

Full-time Description The Prospect Research and Development Operations will be responsible for the comprehensive management of Xiente's donor database and the strategic development of its fundraising pipeline. This role is central to the organization's development efforts, ensuring the integrity of donor data and providing the critical insights needed to grow philanthropic support. The ideal candidate is a detail-oriented professional with strong analytical skills and a passion for using data to drive fundraising success. Requirements Key Responsibilities ? Database Management & Data Integrity: ? Serve as the primary administrator of the donor database (CRM). ? Manage all aspects of data entry, record maintenance, and gift processing to ensure accuracy and consistency. ? Develop and implement data hygiene protocols to ensure data integrity and security. ? Prospect Research & Pipeline Development: ? Conduct in-depth prospect research to identify and qualify new individual, corporate, and foundation donors. ? Develop and manage a robust donor pipeline to support fundraising goals. ? Create detailed donor profiles and briefing documents for leadership and frontline fundraisers. ? Reporting & Analytics: ? Generate regular reports on fundraising progress, donor trends, and campaign performance. ? Analyze donor data to identify opportunities for donor engagement, cultivation, and stewardship. ? Provide data-driven insights to inform development strategy and decision-making. ? Gift Processing & Acknowledgment: ? Oversee the accurate and timely processing of all gifts and pledges. ? Ensure all donations are properly acknowledged in a timely manner. ? Reconcile gift information with the finance department to ensure accuracy. Qualifications ? Experience: ? Proven experience in a prospect research, database management, or development operations role. ? Demonstrated experience with CRM software; experience with Salesforce or Raiser's Edge is a plus. ? Experience with prospect research tools and databases (e.g., Candid, Instrumentl, LexisNexis, Wealth Engine). ? Skills: ? Exceptional analytical and problem-solving skills. ? Strong attention to detail and a commitment to data accuracy. ? Proficiency in Microsoft Office Suite, especially Excel. ? Excellent communication skills, both written and verbal. ? Attributes: ? Ability to work independently and manage multiple projects simultaneously. ? Commitment to the mission and values of Xiente. ? High degree of integrity and discretion in handling sensitive information. Benefits Include: Full Benefits Package - Medical, Dental, and Vision Paid Sick Time Paid Vacation 401(k) Match - Up to 4% Salary Range: $60,000.00 Salary Description $60,000.00

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today! Job Details Are you a skilled communicator with a passion for storytelling and collaboration? In this role, you'll have the exciting opportunity to craft and share impactful content that tells the broader Cencora story, engaging associates across the organization and supporting key company goals and initiatives. You'll work closely with a variety of internal teams, building connections and driving alignment. Beyond storytelling, you'll play a vital role in keeping operations running smoothly by managing critical administrative functions, such as generating and distributing reports, maintaining business information, drafting professional correspondence, and serving as a key contact for both internal and external customers. If you're looking for a role where creativity meets purpose and no two days are the same, this is your chance to thrive! Must have project experience Draft and produce template documents as well as other correspondence and/or presentations to be sent to internal and external contacts. Perform advanced, diversified, and confidential administrative support. Assist and support department managers in preparing for meetings. Perform general administrative tasks such as sorting mail, typing, filing, answering phones, and manage Outlook calendars. Ensure that department schedules and calendars are kept up to date. Support and maintain department knowledge sharing and knowledge management efforts, including maintenance of templates and reference documents, etc. Support Department's matter management efforts as an active participant in the matter intake and opening process, including maintenance of final documents within document management system. Update and maintain pertinent business information via computer or department files. Establish and maintain office files, set, and monitor appointments, and arrange meeting rooms, as required. Order office supplies, as needed. Submit information, documents, or reports to various other departments for processing, as needed. Own various department and shared inboxes, triage and address incoming requests, and escalate to the appropriate team member. Support team with key initiatives, projects, and events. Assist with ad hoc projects, as needed. Support new team member onboarding, including coordinating first month orientation schedule. Compile information from various sources and utilize the information for generating required presentations and reports. Audit and maintain various reports by checking for errors, inconsistencies, or discrepancies; make corrections and notify appropriate personnel of any modifications. Serve as backup support to other administrative associates, as needed. Maintain and promote positive and professional working relationships with associates and management. Comply with all appropriate policies, procedures, safety rules and regulations. Perform related duties as assigned. Requirements: Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences, law or similar vocations generally obtained through completion of a four-year bachelor's degree program or equivalent combination of experience and education. Normally requires a minimum of four (4) to six (6) years directly related and progressively responsible experience. Healthcare industry experience a plus Project management experience a plus but not required Candidate must have strong interpersonal skills and be able to coordinate information among multiple internal groups Strong verbal and written communication skills Superior organizational skills; attention to detail Ability to use sound judgment and handle sensitive and confidential information Ability to work independently in a fast-paced environment, managing multiple projects while meeting deadlines Team-oriented, with the ability to work collaboratively and build trusted relationships across a team. Strong creativity Strong analytical skills Ability to work autonomously and resolve issues efficiently and effectively Strong knowledge of Adobe, E-signature platforms, Microsoft Word, Excel, PowerPoint, and Outlook What Cencora offers We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members' ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more. For details, visit ************************************** Full time Equal Employment Opportunity Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law. The company's continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory. Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call ************ or email ****************. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned Affiliated CompaniesAffiliated Companies: AmerisourceBergen Services Corporation

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today! Job Details Are you a skilled communicator with a passion for storytelling and collaboration? In this role, you'll have the exciting opportunity to craft and share impactful content that tells the broader Cencora story, engaging associates across the organization and supporting key company goals and initiatives. You'll work closely with a variety of internal teams, building connections and driving alignment. Beyond storytelling, you'll play a vital role in keeping operations running smoothly by managing critical administrative functions, such as generating and distributing reports, maintaining business information, drafting professional correspondence, and serving as a key contact for both internal and external customers. If you're looking for a role where creativity meets purpose and no two days are the same, this is your chance to thrive! * Must have project experience * Draft and produce template documents as well as other correspondence and/or presentations to be sent to internal and external contacts. * Perform advanced, diversified, and confidential administrative support. Assist and support department managers in preparing for meetings. * Perform general administrative tasks such as sorting mail, typing, filing, answering phones, and manage Outlook calendars. Ensure that department schedules and calendars are kept up to date. * Support and maintain department knowledge sharing and knowledge management efforts, including maintenance of templates and reference documents, etc. * Support Department's matter management efforts as an active participant in the matter intake and opening process, including maintenance of final documents within document management system. Update and maintain pertinent business information via computer or department files. * Establish and maintain office files, set, and monitor appointments, and arrange meeting rooms, as required. Order office supplies, as needed. * Submit information, documents, or reports to various other departments for processing, as needed. * Own various department and shared inboxes, triage and address incoming requests, and escalate to the appropriate team member. * Support team with key initiatives, projects, and events. Assist with ad hoc projects, as needed. * Support new team member onboarding, including coordinating first month orientation schedule. * Compile information from various sources and utilize the information for generating required presentations and reports. * Audit and maintain various reports by checking for errors, inconsistencies, or discrepancies; make corrections and notify appropriate personnel of any modifications. * Serve as backup support to other administrative associates, as needed. * Maintain and promote positive and professional working relationships with associates and management. * Comply with all appropriate policies, procedures, safety rules and regulations. * Perform related duties as assigned. Requirements: Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences, law or similar vocations generally obtained through completion of a four-year bachelor's degree program or equivalent combination of experience and education. Normally requires a minimum of four (4) to six (6) years directly related and progressively responsible experience. * Healthcare industry experience a plus * Project management experience a plus but not required * Candidate must have strong interpersonal skills and be able to coordinate information among multiple internal groups * Strong verbal and written communication skills * Superior organizational skills; attention to detail * Ability to use sound judgment and handle sensitive and confidential information * Ability to work independently in a fast-paced environment, managing multiple projects while meeting deadlines * Team-oriented, with the ability to work collaboratively and build trusted relationships across a team. * Strong creativity * Strong analytical skills * Ability to work autonomously and resolve issues efficiently and effectively * Strong knowledge of Adobe, E-signature platforms, Microsoft Word, Excel, PowerPoint, and Outlook What Cencora offers We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members' ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more. For details, visit ************************************** Full time Equal Employment Opportunity Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law. The company's continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory. Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call ************ or email ****************. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned Affiliated Companies Affiliated Companies: AmerisourceBergen Services Corporation

Event Operations Coordinator25003192Description Temple University's Student Activities Department is searching for an Event Operations Coordinator!Become a part of the Temple family and you will have access to the following:A hybrid work schedule Full medical, dental, vision coverage Paid time off12 Paid Holidays Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREEA generous retirement plan and so much more!Salary Range: $45,000 - $50,000A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source. Position SummaryReporting to the Associate Director for Operations, the Event Operations Coordinator provides comprehensive management and coordination of event services within the Student Faculty Center (SFC), Medical Education and Research Building (MERB), and designated outdoor locations on the Health Sciences Center (HSC) campus. The role ensures seamless coordination of the event lifecycle, from intake and scheduling to execution and billing, serving student organizations, university departments, the Temple Health System, and external partners. This position leads day-to-day event logistics, student staff supervision, and event operations while ensuring consistent, high-quality customer service and effective use of campus systems and resources. The Event Operations Manager also oversees marketing and communication efforts that enhance the visibility and accessibility of SFC event spaces. Performs other duties as assigned. This position is an essential member of the Student Faculty Center Activities and Operations (SFCAO) team. As a department within the Division of Student Affairs, the SFC serves the Temple University and Temple Health System community with a 144,000 sq. ft. facility that houses meeting and multipurpose areas, university and health system offices, lounges, study areas, and a variety of campus services such as the Bookstore, Student Health Services, Campus Recreation, and the HSC Tech Center. The SFC is normally open from 6:30AM-7PM, Monday-Friday, and closed on weekends unless reserved for special events. The Event Operations Manager works a first-shift schedule with occasional evening and weekend hours. Job details: This position requires the following background checks: Access to confidential or sensitive Personal Identifiable Information (Handling Purchasing Cards, Cash, Checks, Credit Cards, or managing financial transactions) Required Education and Experience* Bachelor's degree * At least 2 (two) years of directly related, professional experience in Student Center Operations, Hospitality, Conferences and Event Services or related field. * An equivalent combination of education and experience may be considered. Preferred* Experience in a University environment preferred. * Experience with 25Live, Social Tables, and similar events management software. * Experience in operating and troubleshooting AV equipment and computers/smart room technology a must. * Background in events management, University Conferences, Student Center/Student Union operations or programming, Student Activities, or related field. * Experience with staff management software such as When to Work, Slack, Canvas, and Kronos. Required Skills and Abilities* Excellent interpersonal skills, along with the ability to effectively interact with a diverse population of students and staff. * Demonstrated customer service and organizational skills. * Proficiency in Microsoft Office Suite and Windows OS. * Ability to handle confidential matters with discretion. * Demonstrated ability to set priorities, coordinate multiple projects, and meet deadlines in a fast-paced environment. * Excellent organizational skills and the ability to work independently and efficiently. * Ability to translate and communicate the mission of a complex, urban university. * Ability to persuasively represent University goals to various constituency groups. * Intensive concentration and excellent listening skills. * Ability to multi-task and focus on completion of tasks and objectives while under stress of demanding work schedule,* Must maintain a positive and objective approach and attitude, even when confronted with difficult situations. Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: *************** temple. edu/reports-logs/annual-security-report You may request a copy of the report by calling Temple University's Department of Public Safety at ************. Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Student Faculty CenterWork Locations: Student Faculty Center Schedule: Full-time Job Posting: Dec 12, 2025, 8:26:44 PM

Event and Operations Coordinator Responsibilities: Coordinate all event marketing Oversee and execute a marketing plan for each event that includes social media, e-marketing and print. EO Coordinator will work with both the Event Director and Graphic Designer to ensure marketing plan stays on track Build out online event registration pages Create & update event registration pages using the company system EO Coordinator will work directly with the Event Director on this Oversee program logistics: Sponsors, speakers, and honorees Assist ED in regular communication with honorees Assist in coordinating honoree programing Assist in coordinating speaker logistics - when needed Coordinate registering honorees, speakers and sponsors for programs in a timely and accurate manner Event Execution Brainstorm with ED on overall event execution for each event Attend venue planning meetings Manage event registration Assist in all aspects of event prep - name badges, event signage, event décor, sponsor material, awards, etc. Assist with event load in and load out Primary assistant for event setup Participate in the long-term planning of events with Events Director Assist in the strategic planning of Philadelphia Business Journal Events, including new events and improving existing events Assist in the overall design and theme implementation of events Office work Maintain shared filing of all event trackers, communications, and planning documents with Event Director Office Administration Newsroom and newspaper production Production report generation and facilitation Coordination with newspaper printer as required Corporate accounting and sales Act as liaison and assist the corporate accounting team Assist with local cash management where required Assist with Salesforce account administration where required Assist with accounts receivables, collections reporting and collections Assist with invoice administration, reconciliation and support Corporate accounting and sales Manage all general office needs including equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment. Coordinate new employee onboarding and orientation. Serve as local HR resource to employees. Assist in local monthly all-staff meetings. Professional Development: The Event and Operations Coordinator should participate in all training offered by ACBJ and the PHL when applicable. Other: The Event and Operations Coordinator should be prepared to assist with any other task requested by the Events Director or Publisher.

The Operations Coordinator II is responsible for overseeing and facilitating the supply chain and billing operations and of an assigned customer(s). Additionally, this position will coordinate personnel and processes to achieve both the effective distribution of goods and accurate preparation of bills receivable. The ideal candidate for this role has excellent communication and negotiation skills, knowledge of supply management principles and practices, and the ability to organize financial information. A successful Operations Coordinator II will assist with training Operations Coordinator I team members and ensure the smooth operations of a variety of channels aiming for maximum efficiency. KEY RESPONSIBILITIES: Coordinate and monitor supply chain operations. Ensure premises, assets, and communication ways are used effectively. Utilize logistics IT to optimize procedures. Manage incoming calls and customer service inquiries. Identify and assess customer needs to achieve satisfaction. Supervise orders and arrange stocking of raw materials and equipment to ensure they meet needs. Communicate with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction. Plan and track the shipment of final products according to customer requirements. Keep logs and records of warehouse stock, executed orders etc. Prepare accurate reports for upper management. May perform customer billing functions such as: Collaborate with finance and sales professionals to maintain accounts receivable. Compile and process information such as prices, discounts, shipping rates, etc. Ensure customers are billed correctly for services offered. Participate in cross-training and other projects as assigned by supervisor. MINIMUM WORK EXPERIENCE: 1 to 3 or more years of experience as a Logistics Coordinator, Customer Service Representative, or similar administrative role. PREFERRED EDUCATION: High school diploma; Higher degree from a technical school will be appreciated. SPECIFIC KNOWLEDGE & SKILLS: Excellent customer service skills Knowledge of laws, regulations and ISO requirements Ability to work with little supervision and track multiple processes Computer-savvy with a working knowledge of logistics software and Microsoft Office products Outstanding organizational and coordination abilities Great record-keeping abilities Excellent math skills Excellent communication and interpersonal skills WORK ENVIRONMENT: Work is generally performed in a warehouse environment. The noise level is moderate. Generally, well ventilated, and well lit. Warehouse team members may be required to wear protective clothing. Additionally, may operate heavy equipment and strict safety regulations may be required. PHYSICAL EFFORT: Work is physically strenuous and team members are required to lift heavy packages up to 50 pounds. Work may require excessive bending or stooping. Team members may be required to climb ladders, use hand tools, and/or use heavy machinery (e.g., forklift, etc.). The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Light duty options may be available. PortCity is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

PHMC is proud to be a leader in public health. The Executive Operations Coordinator will oversee and coordinate various aspects of operations, including managing people and assets, inventory, contracts, and Board administration for Health Promotion Council and the Health Promotion Services (HPS) Division. They will be responsible for employee onboarding and training, new hire equipment setup, asset management for all technology purchases, office management, meetings coordination, and support as needed. They will also manage inventory levels, make credit card purchases, reconcile credit card statements, order supplies, disburse gift cards, coordinate travel requests, and process financial transactions. In addition, they will be responsible for contract submission and tracking. The ideal candidate will have experience in managing people, assets, inventory, Board administration, and contracts, as well as coordinating meetings and providing support. Strong communication and organizational skills, proficiency in Microsoft Office and financial software, and familiarity with inventory control policies and procedures, and grant portals are preferred. Responsibilities: General Act as an operational resource for Health Promotion Services' (HPS) staff. Respond promptly to general inquiries as needed. Liaise between HPS departments and the Outreach and Engagement Manager to ensure branded content is regularly developed and maintained. Liaise with shared services departments to ensure all requests are handled in a timely and efficient manner. Schedule and coordinate the logistics for HPS/HPC meetings to include supervisor meetings, semi-annual retreats, division-wide trainings, and general staff meetings. Participate in department and team meetings as required to fulfill duties. Manage time-limited projects as assigned by the Operations Department. ABLE to problem-solve when challenges arise and capable of developing creative resolutions. Demonstrates an understanding of Fiscal Responsibility. Maintains the confidentiality of Business and Employee Sensitive Information. Must be comfortable managing a process from start to finish and delegating to team members for support as needed. People & Assets Management and Training Coordinate hiring process with hiring manager and under the direction of the Operations Manager, including facilitating the credentialing process. Coordinate and track recredentialing for HPS employees. Coordinate and host new employee onboarding. Provide training on technology resources and operational procedures for new employees and, as needed, when there are updates to operations. Liaise with the Public Health Management Information Technology Department (IT) to facilitate new hire equipment setup. Monitor asset management for all technology purchases within the HPS Division. Identify and remedy inefficiencies in the new employee onboarding process. Maintain the HPS employee list. Provide technical assistance for remote staff to ensure they can comply with operational processes and procedures. Contract Coordination Submit, track, and troubleshoot all subcontracts. Provide reports to the Operations Department on contract status. Inventory & Purchase Management Process and track assigned credit card purchases. Compile the monthly credit card reconciliations for HPS/HPC purchases as assigned. Monitor, track, and maintain inventory for several HPS departments; assist senior staff with audits. Process general supply orders. Maintains the confidentiality of Business and Employee Sensitive Information. Board Coordination Endeavors Schedule Board and Board Committee meetings and coordinate all meeting logistics. Responsible for Board and Board Committee meeting minutes. Skills: Strong attention to detail and Highly Organized. Comfortable with Microsoft Office, particularly Excel, PowerPoint, Microsoft Teams, and Zoom. Excellent communication skills and can tailor the method of information dissemination as needed. Comfortable tracking a task through multiple stages and steps. ABLE to Problem Solve when challenges arise and Capable Of Developing creative resolutions. Demonstrates an understanding of Fiscal Responsibility. Experience: 1-3 years of experience with Grant portals and Notion is required. Education: Bachelor's Degree PHMC is an Equal Opportunity and E-Verify Employer.

Job Description: Talent & Operations Coordinator (Contractor) Compensation: $25 per hour Hours: 5 to 25 hours per week, based on hiring demand Duration: Ongoing contract with potential to expand if it benefits both parties About MustardSeed PMO MustardSeed PMO provides project management and PMO services across industries. We help clients plan, staff, and run projects and programs, and we supply experienced project managers when they need them. Role Overview Your primary responsibility is to review inbound applications, screen resumes against must-have criteria and pass qualified candidates to the recruiter or hiring manager. Most screening will focus on Project Manager and Senior Project Manager roles. High attention to detail is essential. Key Responsibilities: Recruiting & Resume Screening (Primary Focus) Review inbound resumes daily using role-specific checklists Advance qualified candidates to the recruiter or hiring manager Disposition non-qualified applicants using templates in ATS systems Conduct targeted searches to supplement inbound flow using LinkedIn Recruiter and relevant communities Send template-based outreach to passive candidates when requested Build and maintain talent pools for recurring PM and Sr. PM needs Protect candidate data privacy and follow internal recruiting SOPs HR & Operations Support Assist with employee onboarding and offboarding tasks Coordinate and track employee gift-giving initiatives Provide general administrative support to HR and leadership, such as scheduling and follow-up tasks Draft and distribute employee notices throughout the year Assist with other miscellaneous projects as business needs arise Sales & Marketing Support (As Needed) Help operationalize fun sales initiatives that keep MustardSeed in front of potential clients Conduct light research to support specialized projects as they arise What Makes You a Great Fit Proven attention to detail Clear written communication and professional etiquette Ability to manage fluctuating workloads and meet quick turnaround expectations High discretion with confidential information Familiarity with LinkedIn Recruiter, BambooHR, or similar sourcing tools is a plus 1+ year in sourcing, recruiting coordination, or high-volume resume screening is a plus Work Arrangement Contractor role paid hourly at $25 per hour Flexible hours up to 25 per week based on demand Remote, US-based work Reports primarily to HR, with collaboration across sales, marketing, and leadership No fixed end date, with room to grow responsibilities over time, including assisting with phone screens, interviews, and additional HR functions

Job DescriptionBenefits: Bonus based on performance Competitive salary Paid time off Training & development Company background: Carefully Caring Homecare in Philadelphia is dedicated to enhancing the quality of life for individuals with developmental disabilities, autism, and physical disabilities. Through compassionate, person-centered non-medical care, we empower individuals to live with independence, and community engagement. We work with those covered under Medicaid Waiver programs ODP and OLTL and some Private Pay clients. Under ODP Office of Developmental Programs we serve individuals with developmental disabilities and autism and under OLTL Office of Long-Term Living we serve seniors and adults with physical disabilities. Our team currently includes a small group of office professionals and direct care staff to deliver exceptional care. Role Summary: Manage care staff, client care, quality assurance, billing, and marketing. This is a hands-on, in-office, role without supervisory responsibility within a small agency for someone compliance and growth driven who loves creating SOPs, improving workflows, and helping a small agency become more system-based. The Staff part of the role includes responsibilities for the care staff including for: Managing daily schedules for Direct Support Professionals (DSPs) using, HHAeXchange, Ensuring coverage for all clients/participants, Fielding staff calls, Collecting and approving weekly time cards, Ensuring alignment between ADP (timekeeping/payroll), hours worked and HHAeXchange, in conjunction with the HR Manager, Using HHAeXchange to identify Electronic Visit Verification (EVV) compliance issues, Creating operational reports (scheduling gaps, EVV compliance %, staff hours, etc.). The Client Care part of the role includes responsibilities for: Performing the complete intake/onboarding process for all new clients/participants, Receiving referrals, verifying eligibility, and collecting necessary documentation, Communicating clearly with clients and their families about available services, Implementing and monitoring Individualized Support Plans, Acting as the bridge between clients, families, caregivers, and the CCHC team to promote a seamless onboarding and service experience, Client care also includes QA related responsibilities for: Implementing quality assurance policies and procedures, Conducting audits and reviews to ensure compliance with in-home quality standards, Perform in-home visits, phone calls, and care team meetings, to monitor client care, Gathering and reviewing service notes, Maintaining accurate documentation for audits, licensing, and incident reporting. The Billing and Claims Management part of the role includes responsibilities for: Serving as the agencys primary biller, managing all Medicaid waiver billing activities (ODP and OLTL) through NaviNet, Promise, and HHAeXchange. Verifying all service codes, units, and authorizations before submission, Monitoring discrepancies between scheduled hours, EVV-recorded hours, and billed hours, Monitoring payments received from all MCOs and state systems (NaviNet, Promise), Preparing reports on: Billed vs. paid claims, Outstanding receivables (aging reports), EVV compliance rates and Trends in billing errors or denials. The Marketing part of the role includes responsibilities for: Sending out emails to current and past clients and their families to develop leads, Maintaining social media accounts on Facebook and Instagram and blogs As time permits, attending networking events, Performing meet and greets and visits to hospitals, doctors offices and more, Additional other responsibilities include: Making all aspects of our business from staffing, to training, to QA to every part process based, Contributing to process documentation creating internal SOPs and workflow maps to scale operations, Creating a learning culture, where we train and retrain all team members continuously, Performing other admin functions as needed, Occasionally, covering shifts in homes, in case of no coverage available-not frequent. Required education & experience: Associates or Bachelors degree in Human Services, Social Work, Nursing, or related field preferred. Minimum 23 consecutive years of experience in client intake, program coordination, or case management within homecare, developmental disability services, or a related field. Required skills & software: Highly driven to implement system and process best practices, , Minimum 12 years of direct ODP/OLTL Medicaid Waiver billing experience using HHAeXchange, NaviNet, and Promise. Knowledge of ODP/OLTL waiver regulations, person-centered planning, and care coordination best practices, Knowledge of physical disabilities, developmental disabilities and/or autism. Experience using ChatGPT in a professional setting to improve your ability to perform your role, Proficiency in Excel, Word, and Google docs, required, Familiarity with EVV (Electronic Visit Verification) systems and compliance reporting at the state and city level, Compliance driven. Strong attention to detail for reconciling hours, units, and payments, Valid Drivers license and use of own personal vehicle. Compensation: Competitive salary based on experience. Paid time off. Incentives based on performance. Opportunities for professional development and advancement.

Job Description Operations Coordinator, Registrar - Youth Sports Programs Full-Time | Remote/Hybrid | Must be within driving distance of Bucks County, Pa. Reports To: CEO Work Model: Remote (Work from Home) + Occasional On-Site Support Across Multiple League Locations Programs: (Ages 4-18) A key operational leader responsible for managing all athlete, coach, team, and volunteer registration processes, ensuring full compliance with league and safety standards, and overseeing onboarding, data accuracy, and season readiness for a large multi-location youth sports organization. This position plays a central role in ensuring every participant and volunteer meets required safety, eligibility, and documentation standards before stepping onto the field. The ideal candidate is exceptionally organized, proactive, tech-savvy, operationally strong, and thrives in high-volume, fast-paced environments. Candidates with both non-profit and for-profit experience, familiarity with volunteer-driven environments, and comfort working independently in a remote setting will excel in this role. This is a hands-on position for someone with a strong “doer” mindset-someone who takes ownership, automates & improves systems continuously, and is confident sharing ideas, concerns, and recommendations with leadership. Qualifications: Required 2+ years experience in registration, operations, customer service, or administrative roles. Strong technical proficiency and confidence working across multiple technical systems. Ability to work independently and reliably in a remote environment. Availability to support extended hours during peak seasonal periods. Preferred Experience in youth sports operations, non-profit or for-profit program coordination. Experience onboarding large groups of volunteers. Familiarity with compliance workflows, background checks, and certification tracking. Experience training, mentoring, or supporting small teams. Work Environment & Schedule Primarily remote with flexible hours. Required attendance at key league events, season launches, training days, or special events. Ability to work extended periods at a computer using multiple digital tools simultaneously. Occasional evening or weekend hours during peak operational periods, although suspect down time during the seasons. Key Areas of Ownership 1. Registrar Operations Oversee all registration processes for players, coaches, team managers, and teams. Build, maintain, and optimize registration forms, workflows, and program offerings. Help Directors manage roster creation, player assignments, transfers, refunds, and special requests. Maintain organized, accurate athlete and volunteer records across multiple platforms. 2. Compliance Management Ensure all required safety and documentation standards are met, including: Background Checks & Clearances Process and track volunteer background checks and legal clearances. Monitor expirations and ensure compliance prior to season launch. Health & Safety Certifications Track and verify certifications such as CPR, First Aid, and concussion training. Sport-Specific Coaching Certifications Confirm coaches meet governing body requirements. Track renewals and maintain documentation. 3. Volunteer & Coach Onboarding Oversee onboarding for 800+ seasonal volunteers. Provide onboarding materials, training resources, and policy communications. Assign coaches to teams and ensure all compliance tasks are completed prior to approval. 4. Administrative & Operational Workflow Own all operational processes supporting league readiness, including roster distribution, game cards, scheduling inputs, and required documentation. Maintain large data sets across rosters, volunteer lists, schedules, and compliance records. Coordinate with site leads to ensure all season materials are delivered on time. 5. Scheduling Support Provide accurate roster, team, and field requirement data to scheduling leads. Assist with building, adjusting, and communicating game and practice schedules. Support conflict resolution and ongoing schedule updates. 6. Communication & Support Serve as the primary point of contact for parent, coach, and volunteer inquiries regarding registration and compliance. Respond to high-volume questions professionally and promptly. Draft, schedule, and send program-wide announcements, updates, and reminders. 7. Team Leadership Recruit, hire, and support Assistant Registrars as organizational needs grow. Create training resources, onboarding guides, and operational standards for the registration team. Required Skills, Experience & MUST-HAVE Competencies Technical Must-Haves Strong proficiency in Google Workspace, including: Google Sheets Google Forms Google Docs Google Drive (organization & sharing structures) Shared Drive permissions Calendar management Experience with scheduling platforms (sports scheduling or workforce scheduling). High comfort level with digital platforms, databases, online tools, and learning new technology. Operational Must-Haves Strong background in operations Customer service and administrative experience with attention to detail. Ability to manage large registration cycles with accuracy and calm. Strong workflow management and documentation skills. Behavioral Must-Haves Organized - excels at managing many details and systems. Proactive - anticipates needs before requests are made. Self-motivated - thrives in independent, remote environments. Helper mindset - team-oriented, service-driven approach. Doer - enjoys hands-on execution and problem-solving. Flexible & adaptable - comfortable with seasonal spikes and shifting priorities. Grit & resilience - manages pressure and high volume without breaking stride. Excellent communicator - clear, confident, and professional in all communication. Comfortable speaking your mind - contributes ideas, raises concerns, and provides solutions openly. Nice-to-Have Experience (Not required, but highly desirable) Non-profit or for-profit organizational experience Experience working with or managing volunteers Exposure to sports management platforms: LeagueApps SportsEngine TeamSnap Stack Sports Experience using or experimenting with AI tools (e.g., ChatGPT) for workflow automation or efficiency Compliance, certification tracking, or risk management experience Experience in youth sports operations or large-scale onboarding

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

The Executive Assistant to the VP of Shows & Events plays a pivotal role in supporting the leadership and operational success of the Philadelphia Flower Show and related initiatives. This position ensures the VP's time, communications, and priorities are effectively managed, enabling both smooth day-to-day operations and long-term strategic planning. The ideal candidate is a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys coordinating across multiple teams. They will serve as a trusted liaison between the VP, internal colleagues, and external partners, helping translate vision into action and ensuring key initiatives stay on track. Primary Responsibilities: Operational & Administrative Support Manage the VP's daily and weekly priorities, ensuring preparation for upcoming deliverables, meetings, and deadlines. Maintain and organize project and team calendars aligned with departmental priorities. Coordinate and schedule meetings, travel, and logistics. Monitor and assist in managing the VP's inbox, helping prioritize and respond as needed. Support financial organization by tracking invoices, budgets, and expense reports for VP review. Provide coverage for the PHS Library reception, in collaboration with the other Executive Assistants, when support is needed by the Office of the President. Document & Meeting Preparation Prepare, edit, and format agendas, presentations, dashboards, and timelines using various software tools. Capture meeting notes, follow-up items, and ensure timely communication of next steps. Relationship & Communication Management Serve as a primary point of contact for internal and external stakeholders. Facilitate consistent communication and touchpoints with key partners and collaborators. Represent the VP with professionalism, discretion, and warmth. Qualifications/Specification: Minimum degree required: Associate degree with significant relevant experience or professional certification (e.g., CAP, PMP, or adjacent admin training); Bachelor's degree in communications, business administration, project management, or a related field strongly preferred Years of experience: Minimum of 3-5 years of experience in an administrative, coordinator, or executive support role. Ideally, 5-7 years, particularly supporting a senior leader or department head in a complex, multi-stakeholder environment (nonprofit, event production, or creative organization experience a plus). Licenses/Certifications: N/A Driver's License: N/A Knowledges, Skills, Abilities required for success: Exceptional written and verbal communication skills, especially in email and professional correspondence. Strong relationship management skills with a natural ability to build and maintain trust Excellent organizational and time-management abilities with keen attention to detail. Reliable and proactive in anticipating needs, following up, and solving problems. Discreet and professional in handling confidential and sensitive information. Adaptable, flexible, and comfortable working in an evolving environment. Tech-savvy and comfortable using productivity, scheduling, and presentation tools. EEO NOTICE: At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.