Front desk receptionist jobs in Monterey, CA - 302 jobs

Figure is an AI robotics company developing autonomous general-purpose humanoid robots. The goal of the company is to ship humanoid robots with human level intelligence. Its robots are engineered to perform a variety of tasks in the home and commercial markets. Figure is headquartered in San Jose, CA. The Front Desk Administrator is a key member of the Facilities team, serving as the first point of contact for employees, visitors, and vendors. This role supports front desk operations while contributing to the safety, security, and day-to-day functionality of Figure's workplace. Responsibilities: Serve as the primary onsite point of contact at the front desk for employees, visitors, and vendors Greet and check in visitors, issue badges, and ensure compliance with security protocols Manage incoming and outgoing mail, deliveries, and shipments Support day-to-day facilities operations and escalate issues as needed Partner with Facilities, IT, EHS, and Security to support a safe workplace Manage conference room scheduling and assist with meeting logistics Track, restock, and organize front desk and shared office supplies Requirements: Minimum of 2 years of experience in a front desk, office administration, facilities, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and approachable presence Ability to manage multiple priorities in a fast-paced, onsite environment Strong organizational skills and attention to detail Comfortable using tools such as Google Workspace, Slack, and Envoy Willingness to be onsite and hands-on Bonus Qualifications: Experience in a startup or high-growth environment Familiarity with facilities operations, security, or building access systems Experience supporting hardware, lab, or manufacturing-adjacent workplaces The US base salary range for this full-time position is between $60,000 - $80,000 annually. The pay offered for this position may vary based on several individual factors, including job-related knowledge, skills, and experience. The total compensation package may also include additional components/benefits depending on the specific role. This information will be shared if an employment offer is extended.

North Coast Orthodontics is a family-owned orthodontic office that is seeking a motivated and reliable new member to join our stellar front office team. We are located in Capitola, CA with a second office in Scotts Valley, CA. Specific duties associated with this position include greeting patients and visitors to our office; answering multi-line phones; scheduling appointments; verifying insurance benefits; communicating with other dental offices; and assisting with patient intake procedures and financial contracts. Qualified candidates are enthusiastic, outgoing, detail oriented and organized, and have advanced verbal skills. They are also dedicated to our mission of excellent service and patient care. Additional qualifications: Typing speed of a minimum of 45 wpm with minimal errors Spanish-speaking is a bonus Benefits: Paid Training Paid Sick Leave Paid Holidays Paid Time Off Safe Harbor 401(k) Profit Sharing Plan Cash Balance Defined Benefit Pension Plan Orthodontic Treatment Employee/Team Incentives Uniform Allowance Position: Full-time or Part-time If you are a bright and charismatic person with a positive attitude, strong work ethic and a desire to learn, please submit your resume, along with a short (1-2 minute) video in which you tell us about yourself and describe some of your unique qualities (either through Indeed or emailed to ***************************). We look forward to adding to our amazing team here at North Coast Orthodontics! View all jobs at this company

Job Title: Wellness Coordinator - Full Time Monday - Friday 10am - 7pm, Weekends 10am - 5pm Pay Range: $19.00 - $25.00 per hour (depending on experience) + BONUS Potential Medical & PTO * Urgently Hiring * At The Joint Chiropractic, our mission is to improve the quality of life through routine and affordable chiropractic care. We are revolutionizing chiropractic care nationwide and proudly stand as the largest provider of non-insurance, self-pay chiropractic healthcare in the United States. With a network of modern, consumer-friendly clinics and highly skilled Doctors of Chiropractic, we deliver the highest standard of care while making chiropractic services accessible to all. Our primary focus is on helping our patients achieve better health through consistent maintenance and preventative care. The Opportunity: We are seeking enthusiastic, results-driven Wellness Coordinator to join our team at The Joint Chiropractic. In this part-time role, you will be the first point of contact for patients, delivering excellent customer service and playing an essential role in driving sales for our memberships and treatment packages. You'll actively promote and sell our wellness plans, helping new and existing patients continue their chiropractic care with us at the most affordable rates available. As a Wellness Coordinator, your role goes beyond managing patient intake and completing administrative tasks. You'll have the opportunity to use your sales skills to convert inquiries into long-term patients, all while educating them on the tremendous benefits of routine chiropractic care. Key Responsibilities: Sales & Membership Conversion: Actively promote and sell The Joint Chiropractic's Wellness Plans and Visit Packages to new and existing patients, aligning them with the treatment plans recommended by our chiropractors. Use persuasive sales skills to educate and convert patients to our affordable membership options and treatment packages. Achieve individual sales goals by proactively engaging with patients and offering them personalized care options. Customer Service & Patient Engagement: Greet patients with enthusiasm, ensuring they feel welcome and appreciated from the moment they arrive. Build rapport and establish lasting relationships with patients, making them feel at home at every visit. Share your personal chiropractic experience and success stories to educate patients on the long-term benefits of chiropractic care. Clinic Operations & Organization: Maintain a clean and organized clinic, ensuring that inventory is stocked, and the workplace is ready for patients. Manage the patient flow through the clinic, ensuring a smooth and efficient experience for every visitor. Handle transactions using point of sale (POS) software, keeping patient accounts up-to-date and accurate. Administrative Support: Assist patients in completing necessary paperwork and ensure all forms are processed correctly. Manage incoming calls, answering questions, and scheduling appointments as needed. Maintain patient records with attention to detail, ensuring confidentiality and accuracy. Teamwork & Marketing: Participate in marketing and sales initiatives designed to attract new patients to the clinic. Collaborate with your team to achieve clinic sales goals, contribute to a positive work environment, and help grow the business. Qualifications: Bilingual preferred. Minimum 1 year of experience in a sales or customer-facing role, preferably in a high-paced retail or healthcare environment. High school diploma or equivalent (Associate's degree or higher preferred). Positive, upbeat attitude with a passion for helping others and driving sales. Strong sales abilities, confident in presenting and closing memberships and service packages. Willingness to learn, grow, and contribute to a high-performing sales culture. Ability to work weekends and evenings as needed. Proficient with office equipment (computer, scanner, fax, phone system) and Microsoft Office. Strong organizational skills and the ability to manage multiple tasks in a fast-paced environment. Ability to lift up to 50 pounds. Previous office management or marketing experience a plus. Why Join Us? Competitive pay with performance-based incentives. Work in a positive, team-oriented environment focused on wellness and customer satisfaction. Opportunities for career advancement and growth. Be part of a nationwide movement to make chiropractic care accessible and affordable to all. If you're ready to take your sales skills to the next level while making a positive impact on patients' health, we'd love to hear from you!

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long term) Flexible Spending Accounts Health Savings Account Optional life and dependent life insurance Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan Tuition reimbursement Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program. Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year. The application window is anticipated to close within 30 days of the date of the posting. What it takes to be a Receptionist at Brookdale: Receptionists greet all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff. Our Receptionists sort, deliver and collect incoming/outgoing community and resident mail, and may be asked to do basic office/clerical functions, and maintain visitor logs. You may also respond to resident emergencies by calling appropriate internal and external parties based on community protocol. Brookdale is an equal opportunity employer and a drug-free workplace. Greets all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff. Sort, deliver and collect incoming/outgoing community and resident mail, and may be asked to do basic office/clerical functions, and maintain visitor logs. May also respond to resident emergencies by calling appropriate internal and external parties based on community protocol. Brookdale is an equal opportunity employer and a drug-free workplace.

Our jobs aren't just about giving guests a smooth check-in and check-out. Instead, we want to build and experience that is memorable and unique. Our Guest Experience Experts take the initiative to deliver a wide range of services that guide guests through their entire stay. They are empowered to move about their space and do what needs to be done. Whether processing operational needs, addressing guest requests, completing reports, or sharing the highlights of the local area, the Guest Experience Expert makes transactions feel like part of the experience. No matter what position you are in, there are a few things that are critical to success - creating a safe work place, following company policies and procedures, maintaining confidentiality, protecting company assets, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Guest Experience Experts will be on their feet and moving around (stand, sit, or walk for an extended time) and taking a hands-on approach to work (move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance). Doing all these things well (and other reasonable job duties as requested) is critical for Guest Experience Experts - to get it right for our guests and our business each and every time. PREFERRED QUALIFICATIONS Education: High school diploma or G.E.D. equivalent. Related Work Experience: No related work experience. Supervisory Experience: No supervisory experience. License or Certification: None At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law.

Montage Medical Group (MMG), a subsidiary of the Montage Health system, operating as a licensed community clinic following California Department of Public Health Title 22 statutes. MMG launched in 2009 with a clinic in Carmel and now serves Monterey County through several clinics located in Carmel, Marina and Monterey. MMG is a non-profit public service physician group with over 60 healthcare providers, seeing approximately 125,000 patient visits annually. We believe the primary motivators for healthcare workers are a deeply held yearning to make a difference, to find meaning in all life experiences - good and bad - an innate human need to be engaged with honorable and talented people doing important work so that, in the end, they could say, “I made a difference in people's lives.” SUMMARY Under the direct supervision of the Practice Manager, greet patients, answer phones, schedule appointments, check-in and discharge patients, collect copays and payments, and perform various clerical duties. ESSENTIAL DUTIES AND RESPONSIBILITIES Greet and check-in patients, using the physician practice management software for scheduling, billing and collection. Obtain patient demographic and other information; accurately enter into electronic medical record and practice management system. Verify demographic and insurance information for all patients. Assist medical and clinic staff with urgent patient needs. Explain payment policies and expedite rooming patients in exam rooms and treatment areas. Collect patient co-pays, deductibles and payment for services, strictly following the medical group's payment policies. (For example, the receptionist is responsible explaining payment policies and for collecting payment in full at the time of service for self-pay patients.) Enter correct and accurate information into the electronic medical record and practice management system. Schedule patients appropriately following scheduling guidelines. Answer phones quickly (by second ring) and courteously, using approved telephone techniques and etiquette. Telephone skills must be exceptional Other duties detailed in attached job description. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (“GED”); and at least three months (preferably six months) related experience ( e.g ., health care setting, customer service, etc .) and/or training; or equivalent combination of education and experience. Experience with medical terminology ( e.g ., CPT and ICD9 codes) and understanding of medical insurance process preferred and extremely helpful. Must understand or quickly learn about the differences between and among self-pay patients, insurance patients, Medicare patients, TriCare patients, workers' compensation patients, and occupational medicine patients. Must respond courteously, sympathetically and maturely to patient needs. Must be neat and professional in appearance. Detail oriented and well organized. Computer literate ( i.e ., be familiar with a PC and basic software, such as Microsoft Windows, Microsoft Word, etc.) Bilingual may be required. Must be able to work under pressure and in stressful situations and must be able to work quickly when business conditions warrant.

Job Description We are looking for a friendly, bright and bilingual medical receptionist/scheduler with attention to detail. Manage multiple line phone system, answer messages, register patients, take co-payments, schedule referrals, follow ups, check out patients and perform various clerical duties. Telephone and communications skills are a must. You will determine the nature of the calls and direct callers to the appropriate department. Must be able to work with a EMR system. Balance the collection of patient payments and co-payments for services. Filing/Scanning Perform this clerical duty each day Call and Confirm schedule for physician, make sure schedules are full each day Education/Experience: High School Diploma or GED. TWO years experience as a front/back receptionist or a combination of education and experience. Basic Computer skills must be able to use an email system and EMR. Must be able to read and comprehend simple instructions, ability to write simple correspondence. Ability to effectively present information to a patient, co worker or management. Must be able to speak clearly. Must be able to speak Spanish Ability to add, subtract or multiply and the ability to make change. References will be requested

West Valley Construction Co. Inc. is a leading underground utility construction firm, steadfast in our commitment to high-quality infrastructure design and project deliverables through a safety-first culture. We specialize in the installation, maintenance, and 24/7 emergency response of essential utilities such as water, power, gas, telecommunications, sewer, and storm. We take pride in being an employee-owned company. We firmly believe that every team member contributes significantly to our ongoing success and growth. Demonstrating our commitment, we've implemented an Employee Stock Ownership Plan (ESOP) that allows our employees to directly share in the company's achievements. Headquartered in Campbell, CA, West Valley Construction Co. Inc. operates from strategically located facilities in Bakersfield, Campbell, Chico, Concord, Fresno, Hayward, Redwood City, Sacramento, Salinas, Stockton, and Visalia. We are actively seeking talented individuals who value safety and ownership to be part of our dynamic team. We are looking for a Receptionist to join our Campbell, CA Corporate Office team! Job Summary The receptionist is responsible for greeting and welcoming visitors, answering phone calls, and providing general administrative support. The receptionist plays a crucial role in creating a positive and welcoming atmosphere for all who enter the organization. Essential Duties Responsibilities Below is a compilation of primary job duties and responsibilities for this role, supplemented by certain supportive tasks. This list is not exhaustive, and additional duties and responsibilities may be assigned as required. Moreover, management reserves the right to make modifications to this job description as deemed necessary. * Serve as the first point of contact for clients, customers, and employees, and maintain a professional and organized front desk area. * Professionally answer, screen, and transfer phone calls or relay messages as needed. * Strong communication and customer service skills are essential for this role. * Screen, greet, register and welcome visitors upon their arrival to ensure a positive and professional first impression; notify employees of visitor's arrival and direct to appropriate location. * Politely open the door for visitors, assisting them in entering the facility comfortably. * Promptly unpack orders and put them away. * Maintain the supply closet to ensure items are neat and easily accessible. * Ensure office supplies are stocked and coordinate additional office supplies for new hires. * Prepare conference rooms for upcoming meetings and ensure they meet WVCC standards. * Daily restocking of every fridge within the office (conference rooms/upstairs fridges/kitchen) with waters, sodas, etc. * Empty the coffee machine nightly and thoroughly clean milk container. * Manage and distribute mail; prepare packages upon request and follow up on delivery delays. * Promptly notify current employees when their packages and deliveries arrive, ensuring quick and efficient distribution. * Maintain kitchen supplies (snacks, beverages, paper goods, etc.) and ensure the appliances are functioning properly. * Refill kitchen utensils and supplies (cups, forks, knives, etc.) * Run and empty the office dishwasher. * Ensure the replacement of sponges to maintain a clean environment. * Empty all fridges of expired food items biweekly. * Coordinate with cleaners or facilities for cloth towel cleaning. * May perform other clerical duties, such as data entry, filing, and / or photocopying. * Assist various departments with ongoing special projects. Qualifications * Education/Experience: typically requires a high school diploma and 0-2 years of experience. * Computer Skills: proficiency in Microsoft Office Suite and experience with office equipment (e.g., fax machines, copiers, printers). * Interpersonal Skills: ability to work as part of a team. Strong communication skills, both written and verbal, and excellent phone etiquette. * Organization and Planning: ability to meet deadlines, and organizational abilities with an aptitude for multitasking and time management. * Problem Solving: high level understanding of administrative and clerical procedures. May handle basic problems and refer more complex issues to management. Physical Requirements * Must be able to read, write, speak, and comprehend English. * Hearing adequate to perform job duties in person. * Able to communicate clearly in person and over the telephone. * Visual acuity adequate to perform job duties and respond to dangerous situations. * Frequent bending, reaching, standing, walking, squatting, sitting, pushing, and pulling. * Manual dexterity to operate a keyboard and other electronic devices. Repetitive motions that include the wrists, hands, and/or fingers. * Able to safely ascend or descend step ladders, stairs, ramps, etc. * Adjust or move objects up to 20 pounds in all directions without assistance. * May work in areas where hazardous substances are present. Salary * $25.77/hr. - $33.46/hr. Benefits * Opportunity to be an owner in the company through the Employee Stock Ownership Plan (ESOP), and Stock Purchase Plan (SPP) with discounted price. * Annual performance bonus opportunities. * Generous PTO policy. * 5 group health insurance plans: 2 with HSAs; company pays 95% of employee premium and 85% of dependent premium for Blue Shield Plans, and 95% of the premium for employee and dependents for Kaiser Plans. If you are selected for employment with WVCC, you will be required to provide documentation that verifies your legal right to work in the U.S. Please note, we are unable to sponsor or assume sponsorships for work authorization at this time. CCPA Notice and Privacy Policy: West Valley Construction Company is an equal opportunity workplace, and does not discriminate against any protected class. In compliance with California Law, click here for West Valley Construction Company's California Consumer Privacy Act Notice of Collection and Privacy Policy or visit ************************************************** Apply Now

Integral Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages care and lifestyle-focused senior living communities. Our company, which was built on our “Culture Keepers,” employees thousands of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in providing excellent experiences for our residents. Looking for On-Call Concierge/Receptionist NOC Shift (11:30pm-7:30am, PM Shift (3:30pm-11:30pm and AM Shift 7:30am-3:30pm/9am-5pm) We offer rewarding career opportunities that include: Competitive wages Access to wages before payday Flexible scheduling options with full-time and part-time hours Paid time off and Holidays (full-time) Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time) 401(K) with employer matching Paid training Opportunities for advancement Meals and uniforms Employee Assistance Program Our community is looking for a Concierge to join our team. The Concierge is responsible for greeting guests, residents, and employees, managing both external and internal calls, taking and communicating messages and providing information of a general nature. Responsibilities: Carries out telephone answering and reception duties as required. Takes complete messages with pertinent information and communicates messages to the intended recipient. Greets residents and visitors. Answers inquiries and gives directions. Collates brochures for the marketing department. Prepares meal tickets for team members and family members, tallies meal count sheets for the Dining staff. Updates the Resident Phone List and Roster and Move-In and Move-Out Register daily; Guest and Sign-In Logs as necessary. Manages appointments for residents and family members such as but not limited to hairdresser, transportation, etc. Maintains and keeps desk and entry area neat and organized. Organizes, distributes mail to residents, Executive Director and Department Coordinators. Maintains resident forms for miscellaneous credits. Maintains adherence to all company personnel policies and established operating policies and procedures. Other duties as assigned. Qualifications: High school diploma or general education degree (GED) preferred. One to three years customer service experience and/or training; or equivalent combination of education and experience. If having a direct impact on the lives of others is appealing to you, apply today and join our team! EOE D/V JOB CODE: 1006284

Job DescriptionDescription: Who Are We: Founded in 2010, Grand Fitness Partners is a leading Planet Fitness Franchisee, owning and operating 92+ locations. We strive to achieve Planet Fitness' mission to enhance people's lives by providing a high-quality fitness experience in a welcoming, non-intimidating environment. Who You Are: All of our Team Members at Planet Fitness share one thing in common - a passion for our amazing brand and a desire to make our members feel welcome in our Judgement Free Zone As a Front Desk Sales Associate, you will be responsible for providing a superior level of customer service to Planet Fitness members, prospective members and guests while ensuring an exceptional “Judgement Free” experience! Benefits On-Demand Pay Medical, Dental and Vision insurance (full time employees only) Employee perks and discount program Free Black Card Membership 401(K) Plan Savings plan Pay Rate $17.00 per hour As the Front Desk Associate you will: Greet members and guests as they enter and exit the club; assisting them with any questions or concerns as they check in. Help to promote our Judgement Free Zone by connecting with members on the club floor, offering assistance and showing support in their fitness journeys while upholding club policies. Resolve member concerns and escalate to a Manager as needed. Answer phones in a friendly manner and assist callers with their inquiries. Perform membership related functions such as sign-ups, contact/billing information updates, cancellations, collecting unpaid balances and transferring memberships. Perform prospective member calls and tours; assessing their membership needs. Execute retail transactions with accuracy and drive sales goals. Regular, consistent cleaning and sanitizing of all exercise equipment and Black Card spa amenities. This includes communal spaces as well as your assigned area. Ensuring restrooms are clean and sanitized, stocked and clutter free by following the routine cleaning schedule. Frequently perform a comprehensive walk of all club areas; quickly fix any safety/policy issues and address cleanliness concerns. Promptly address maintenance and facility concerns such as broken and/or missing equipment (i.e., Dispensers, leaky faucets, fixtures etc.). Requirements: What you bring to the table: 6-12 months of experience in a customer service environment is preferred Must be 18 years of age Willing to become CPR/AED Certified (Training provided by Planet Fitness) Basic computer proficiency Ability to lift up to 50 pounds Ability to walk and stand for prolonged periods of time Ability to continuously talk in person or on the phone during shift Will occasionally encounter cleaning chemicals during shift This role is subject to successful completion of a background check, after offer acceptance. All background screens will be conducted in accordance with applicable federal, state and local laws.

As a Front Desk Admin, you will be responsible for creating a welcoming environment for patients while managing administrative and clerical duties. This role serves as the first point of contact for patients and plays a key role in ensuring efficient office operations and excellent patient service. Must have 1 year experience in Dental field. Answer phone calls, schedule appointments, and manage the appointment calendar. Communicate effectively with dental staff regarding patient flow and scheduling. Keep the reception area clean, organized, and professional Other duties may apply. Pay: Varies depending on experience Shift: Mon-Fri 8am-4:30pm Why work for Advance Services, Inc. Advance Services is for and about people; we are your employment specialists. Enjoy our easy application process. You NEVER pay a fee! Weekly pay. Fun Safety and attendance incentives. Health Benefits to keep you and your family healthy. Great Referral Incentives. Advance Services partners with the top companies in the area! Apply for this job by clicking the apply button. You will be directed to our website, *********************** Please select a branch near you or call our office at ************ Stop in and see our experienced, bilingual, and friendly staff today at 8021 Kern Ave., Gilroy, CA 95020 Advance Services is an equal opportunity employer #cm3

We are seeking a Entry level Accounts Receivable / Medical Office Receptionist / Medical Scribe to join our team. In this role, you'll get the opportunity to wear a number of different hats, helping document patient visits as well as working more on the business-side of things with billing. This can be a part-time or full-time role depending on your schedule and the needs of the office. If you are considering a career in the medical/business field such as becoming a medical student, nursing student, or accounting/bookkeeping student, then this role will give you opportunities to interact with patients in a clinical setting on a daily basis and learn about medical billing operations, insurance policies, and processes in the medical/business field. Many of our staff members have leveraged the experience gained in our office to enter nursing or medical school successfully. The main responsibilities of this position include: Answering phone calls and relating messages among patients, doctor, and insurance companies Scheduling appointments Scheduling surgeries Getting authorizations for office visits and surgeries Input billing information for insurance companies Posting payments to patient ledgers Prepping and sending invoices to patients Handling the collection of outstanding receivables Collecting co-payments and co-insurance from patients Analyze outstanding accounts receivable Preparing charts Typing reports Filing Qualifications Must be fluent in English, Vietnamese / Korean speaking is a plus Fast typist with strong English grammar and spelling skills Ability to multi-task and prioritize Excellent interpersonal skill and a warm demeanor Able to work independently, but also a team player Good phone manners Detail oriented Customer service oriented attitude Proficient in Word and Excel Additional Information All your information will be kept confidential according to EEO guidelines.

Why you'll love working here Spectrum Eye Physicians is proud to be the largest and most trusted ophthalmology group in the Bay Area. We're currently seeking a bright, enthusiastic, and customer-focused individual to join our front desk team in our Watsonville office-an essential part of our patient experience and the heart of our practice. At Spectrum, you'll find more than just a job-you'll find a workplace that feels like family. We foster a supportive, fun, and professional environment where team members are valued, respected, and empowered to grow. A family-like, upbeat atmosphere that makes coming to work enjoyable Competitive pay and comprehensive benefits Real opportunities for career growth and advancement A workplace that takes pride in doing things the right way-with excellence and care If you're passionate about helping people and want to be part of a team that truly makes a difference, we'd love to meet you! What You'll Do - Be the Heart of Our Front Desk! As a key member of our front office team, you'll help keep the day running smoothly for our patients and providers alike. Your job is all about creating great first impressions, keeping things organized, and making sure every patient feels informed, cared for, and welcomed. Here's how you'll make a difference every day: 📞 Be the Voice of Our Practice Answer incoming calls with a friendly, helpful attitude Transfer calls as needed to ensure patients get what they need, fast 📅 Be a Scheduling Superstar Book appointments by phone, online requests, or in person Keep schedules accurate and aligned with each doctor's template 📝 Make Check-in a Breeze Gather necessary forms and signatures like HIPAA, demographics, and policy acknowledgments Ensure everything is filled out clearly and completely 💳 Master the Money Talk Collect copays, deductibles, refraction fees, contact lens exam fees, and any outstanding balances Clearly explain patient benefits and out-of-pocket costs Always balance your payment batch before heading home 📄 Handle Insurance Like a Pro Verify insurance information and scan cards Accurately enter patient and insurance details into our system Let patients know what is (and isn't) covered before their visit begins ⏰ Keep Patients in the Loop Keep patients informed about any wait times Help them feel seen, heard, and appreciated-even during busy times 🛋️ Create a Welcoming Environment Keep the waiting area clean, tidy, and stocked with up-to-date reading material 🧩 Jump in Where Needed Be ready to assist with other front office duties to help the team and keep things flowing What We're Looking For - Your Attitude Matters Most! We believe in hiring great people and helping them grow. While experience is helpful, your positive mindset, willingness to learn, and team spirit are what truly make you shine here. ✔️ Experience in the medical field? Awesome-but not required! We'll provide hands-on training to set you up for success. 👁️ 🗨️ Background in optometry or ophthalmology? Even better! That's a huge plus, but not a must. If you have it, we'll put it to great use! 🌱 Eager to learn and grow with us? You're our kind of person. We love team members who are open to feedback, excited to develop new skills, and ready to build a long-term career with us. Apply Today!

: Medical Front Office Receptionist Reports To : Clinic Manager Status : Full-Time Regular, Non-Exempt : A team player with the willingness to learn and adapt to a fast paced work environment. Bilingual in Spanish/English for translation, greet patients, check patient in/out, schedule appointments, answer calls, process and distribute mail and collect co-payments. Provide backup assistance within department areas as appropriate. The IHC is a Patient Centered Health Home and all employees are an integral part of this model of care delivery. Duties & Responsibilities : Assist the Front Office staff with the daily pre-registration of patients scheduled for appointments Schedules and confirms medical appointments. reschedules, cancels, performs patient call backs, and checks voice mail throughout the day Performs data entry of insurance information and processes patient co-payments Screens new members for assignation to our health center and other eligibility purposes Complies with IHC's HIPAA and Privacy Rules Uses efficient and clear communication at all times Greets all patients arriving to our clinic in a friendly and professional manner including staff, vendors, providers, and community members Prepares intake information and initial registration following HIPAA guidelines When requested, collects and deposits money at the end of every shift in accordance with the policy and procedures Maintains and organizes filing systems and is knowledgeable in the operation of office equipment and software programs Asks for assistance if needed when directing incoming patients and visitors to the appropriate department or provider Attends and participates in all departmental meetings Maintains a current source of Front Office paperwork and forms Keeps a clean, clutter free work area at all times Adheres to Finance policies when registering patients for appointments and labs Participates as a proactive representative of the Patient Centered Health Home Performs duties utilizing the Team-Based Approach Performs other duties as assigned Required Qualifications, Knowledge &Abilities : Fluent in English and Spanish (ability to read, write, and speak) preferred Requires a high school diploma or GED Medical Administration Assistant certificate or similar medical certificate is preferred Prefer prior experience working in a similar medical position or customer service related position with at least one year working experience Prior experience in Managed Care/Medi-Cal such as F-Pact,CDP,CHDP, and presumptive eligibility preferred Excellent customer service skills required Excellent phone skills required Previous knowledge of office practices and procedures in the medical field preferred Ability to follow written and oral instructions Flexibility, initiative, reliability, and creativity Familiarity with medical computer software and data entry Experience using Microsoft Office software packages (Word, Excel, and PowerPoint) Knowledge of & ability to work with the American Indian community & other minority populations Ability to maintain strict confidentiality Ability to type a minimum of 45 WPM preferred will need to bring verification or take a typing test on site Ability to function independently and as a team member within diverse environments as well as with a diverse staff composition Demonstrated ability to perform multiple administrative functions simultaneously in an accurate, organized, & efficient manner. Ability to multitask & thrive in a fast-paced, constantly changing environment Ability to carry out all responsibilities in an honest, ethical & professional manner and demonstrate good judgment Willingness to train in other areas of the Medical department Physical Requirements : Will be working in a fast paced non-profit community health clinic environment and must be able to: sit, stand and walk for extensive periods of time; lift up to 35 pounds; and stoop, squat, or bend frequently Possess the manual and finger dexterity as well as the eye-hand coordination sufficient to accomplish the duties associated with your job description Ability to visually observe as well as hear and communicate with patients and professional staff Ability to do extensive work on the computer and the telephone in communicating with staff, patients, and vendors Working Conditions: Potential exposure to airborne and blood borne infectious diseases and pathogens Normal working hours will be from 8:00 am to 5:00 pm although hours may vary depending upon business need Must be able to work independently and meet deadlines while also being an effective leader and collaborating with the agency-wide management team Preference is given to qualified American Indians in accordance with the American Indian Alaskan Native Preference Act (Title 25, U.S. Code Sections 472, 473 and 473a). Other than the above, the Indian Health Center of Santa Clara Valley is an equal opportunity employer including minorities, women, disabled and veterans.

The Medical Front Desk Receptionist is responsible for greeting lobby visitors, answering, screening, and transferring telephone calls for the agency, providing information, assisting patients with appointments, and checking insurance eligibility. This position reports to the Front Desk Lead. Why Join AACI? Paid Holidays, Vacation, and Sick time. Comprehensive benefits, including Health Plan Options (95% premium coverage). 403(b) Retirement Plan with match. Additional pay for bilingual staff. Free Headspace mindfulness app access. Eligibility for State Loan Forgiveness Program. Duties and responsibilities Schedule, reschedule and/or cancel appointments in accordance with AACI's Appointment Scheduling Policy. Answer all Call Center incoming calls, screen, or forward calls, provide information, take messages or schedule appointments. Check insurance and verify eligibility information. Greet persons entering the lobby, determine the nature and purpose of the visit, and direct or escort them to specific destinations. Monitor calls on hold to prevent long wait times. Relay patient questions, requests, and other messages to the appropriate person/department. Collect, update, and verify all pertinent patient demographic and insurance information. Communicate regularly with the supervisor on the status of operations, patient access, medical records, insurance coverage updates and any other related issues. Resolve patient inquiries, complaints or concerns regarding their accounts or appointments. Collect payments from patients in accordance with AACI's policies of handling cash. Complete other related duties and projects as assigned. Qualifications Education & Experience: High school diploma, GED or equivalent required. Minimum of one year of experience in a healthcare environment or knowledge of community primary care and mental health outpatient operations. Knowledge, Skills, & Abilities: Customer service experience and ability to provide a high level of customer assistance. Computer skills including proficiency in data entry, internet use and Microsoft office applications. Excellent verbal communication skills, ability to maintain confidentiality and privacy of information. Verbal and written fluency in English required; Bilingual skills in a second language (particularly in Spanish) desired but not required. Ability to maintain confidentiality and privacy of information Ability to adjust to change and ask clarifying questions when necessary. Ability to communicate well with people of diverse cultural professional and experiential backgrounds. Ability to establish and maintain effective work relationships as part of a multi-disciplinary team. Working conditions Work is conducted in an office environment inside a standard clinic setting. Basic safety precautions and use of protective clothing or gear is required. Extensive interaction with the public may be required. Occasional evening and weekend work is required. Physical requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to talk and hear; continuously sit for extended periods of time and occasionally stand or walk for extended periods of time. The mental demands of the job include continuous comprehension, reasoning and decision making, interpreting and analyzing data, organizing, reading and writing, and resilience. AACI is an Equal Opportunity Employer.

Job DescriptionBenefits: Company parties Employee discounts Free uniforms Benefits/Perks Hourly wage Ongoing training Employee Discount Job Summary We are seeking a friendly, Spanish speaking, service-oriented Front Desk Representative to join the team at our thriving wellness center. As a Front Desk Representative, you will be the first point of contact for our clients. You will greet patients as they arrive, book appointments, answer phone calls, and collect payment information. The ideal candidate has a cheerful disposition, excellent communication, and computer skills, and is capable of multitasking. Responsibilities Greet customers as they arrive and provide an excellent customer experience Answer phone calls and schedule appointments Assist clients with paperwork, including consent forms Maintain a clean and inviting environment Provide general customer service and attend to the needs of customers throughout their services Qualifications Experience as a receptionist or similar role is preferred Excellent communication skills with a commitment to customer service Spanish speaking Strong work ethic and positive attitude Familiar with computers and scheduling software Excellent multi-tasking skills Hippa compliance

Job Description Responsibilities Artificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Leading Radiology Forward . With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience. When you join us as a Patient Service Representative , you will be joining a dedicated team of professionals who deliver quality, value, and access in the 21st century and align all stakeholders- patients, providers, payors, and regulators to achieve the best clinical outcomes. You Will: Greet and register patients in a friendly and service-oriented manner. Obtain or verify proper insurance and patient information, collect signatures and ensure accuracy and completion of necessary documentation. Collect and log all co-pays and fees Answer/transfer incoming phone calls. Schedule, reschedule or cancel new or current patients, confirm appointments and notify staff of changes when necessary. Give patients appropriate orientation for preparatory and safety protocols, and provide directions to facilities if needed. Coordinate with the back-office staff for timely and effective care of patients Demonstrates competency regarding the need to safeguard patient property and Patient Health Information. Safeguards any on site medications in accordance with Company policies, procedures and any legal requirements. Demonstrates respect for company property, including any cash and patient financial information on site or on patient portals. Is responsive to the needs of others by exhibiting and maintaining professional behavior toward patients and coworkers. Demonstrates respect for patient boundaries and cultural sensitivities during all interactions. Demonstrates ability to interact diplomatically and sympathetically with patients, their families, and the public in a clinical setting. Demonstrates ability to establish, nurture, and maintain cooperative working relationships. You Are: Genuinely passionate about customer service and exercise sound judgement and an ability to remain professional in all situations Able to demonstrate effective and professional communication, interpersonal skills and respect with patients, guests & colleagues Able to thrive in a fast-paced environment, have a knack for prioritizing work with a structured approach, and enjoy providing world-class customer service To Ensure Success In This Role, You Must Have: High School Diploma or GED Intermediate to advanced computer skills Strong multitasking and communication skills Experience providing exceptional customer service Medical terminology knowledge and recent medical/radiology office experience is preferred. We Offer: Comprehensive Medical, Dental and Vision coverages. Health Savings Accounts with employer funding. Wellness dollars 401(k) Employer Match Free services at any of our imaging centers for you and your immediate family.

Front Desk may be required to commute to the Los Altos site) Type: Full-Time | 30-40 hrs/week (Tuesdays-Sunday) Compensation: $25-$30/hour (Based on experience) Benefits: Health Insurance | 401K | Paid Sick leave | Growth Opportunities in Education Sector Position Summary Think Academy is looking for a highly motivated and service-oriented Front Desk to oversee daily office functions, manage front desk operations, and support team operations. This is a mission-critical role that connects parents, students, and staff, ensuring seamless communication and exceptional customer experience. This role is ideal for someone who thrives in a fast-paced, education-focused environment and is ready to grow into broader operational leadership. Key Responsibilities 🛠️ Administrative & Operational Support Manage day-to-day office administration: purchases, reimbursements, supply inventory, and workspace organization. Coordinate logistics for classrooms and facilities, ensuring smooth operations across multiple locations. Support backend operational needs such as equipment maintenance, environment upkeep, and scheduling. 👥 Front Desk & Customer Communication Lead and coordinate a small front desk team, ensuring professionalism, and consistent service standards. Serve as the first point of contact for parents and visitors-resolving escalations and ensuring satisfaction. Support consultation and onboarding of new families, explaining programs, policies, and scheduling logic. Help improve front desk SOPs, service scripts, and customer feedback loops. 📚 Academic & Campus Support Coordinate classroom usage, resolve schedule conflicts, and support teacher and student logistics. Assist with new campus site setup and operational readiness. Monitor student attendance, teacher class reports, and ensure post-class procedures are completed. Support seasonal programs (e.g. camps, competitions, or open houses) as part of the core delivery team. Qualifications Strong communication and interpersonal skills; calm under pressure and responsive in fast-paced environments. Capable of leading a team and coordinating cross-functional work. Highly organized, detail-oriented, and proactive in solving problems. Experience in administrative, customer service, or educational support roles will be a plus Bilingual (English + Mandarin) is required. Availability to work weekends and evenings during program periods is required. What We Offer A leadership role in one of the Bay Area's fastest-growing education brands. Structured development path toward Campus Operations Manager or Academic Services Lead. The opportunity to work closely with experienced educators and school operators. A mission-driven culture that values student outcomes, customer experience, and team growth.

The Title Clerk performs a wide range of administrative and office support duties associated with vehicle documentation, such as taxes, titles, registrations, license plates, and other legal transfer documents regarding vehicle sales or owner information. They also help with inventory tracking, record keeping, reporting and dealer trade worksheets. The ideal candidate may have some post-secondary education (coursework, or certification) and/or at least one year of experience in a similar position. Dealership experience preferred and Reynolds and Reynolds DMS experience a plus. Must be able to work in a fast-paced and challenging environment handling multiple projects and must have excellent communication, administrative, organizational, and computer skills. This summary outlines core aspects of this position, but additional duties may be required on a routine basis. This job description does not constitute the complete responsibilities for this position. Responsibilities Manages vehicle documentation, including tax and title information, registrations, etc. Helps with vehicle inventory control and maintains accurate records Manages contractual documentation with financial institutions Provides timely and accurate reports and reconcile schedules weekly Builds relationship and communications with dealership personnel Process title work with CVR or DMV in a timely manner Observes all Federal, Local and Company policies, procedures, safety rules and regulations in the performance of duties Process all dealer trade worksheets necessary for transferring units to related parties/other dealers Provides administrative assistance as needed Requirements High school diploma or GED preferred CVR Certified Dealership and Reynolds and Reynolds experience preferred Excellent telephone skills Organizational and time management skills Helpful attitude and friendly demeanor Professional and dependable Computer and internet skills, including Microsoft Office suite Compensation Competitive Pay Based on Experience Medical Benefits Paid Vacation Holidays Professional Workplace Non-Smoking Workplace Drug Free Workplace Opportunity for Advancement Direct Deposit 401(k) with Company Match Victory Automotive Group is family owned and operated since 1997 with over 40 locations across the United States. We provide the best opportunities for all employees, customers, communities, and each manufacturer we represent. Our continued commitment is to improve our dealerships and services to satisfy our customers' wants and needs 100 percent of the time and always provide a pleasant, informative, and professional experience. Victory Automotive Group is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application! Victory Automotive Group is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. The above statements are intended to describe the general nature and level of the work being performed by people assigned to this position. This is not an exhaustive list of all duties and responsibilities. We reserve the right to amend and change responsibilities to meet business and organizational needs as necessary. We are an Equal Opportunity Employer and a drug-free workplace. It's time to make the most important move of your career! Apply Now!