Manager's assistant/administrative assistant jobs in Flint, MI - 76 jobs
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Program And Administrative Assistant
Home Sales & Titling Administrative Assistant
RHP Properties 4.3
Manager's assistant/administrative assistant job in Farmington Hills, MI
Headquartered in Farmington Hills, Michigan, RHP Properties (************ is the nation's largest private owner and operator of manufactured home communities. With over 370 communities throughout 30 states, we continue to expand our footprint to provide accessible and affordable housing across the country. All of this would not be possible without the energy and drive of our talented teams! We invest in our team members, with regular training, opportunities for advancement, and team events to bring everyone together.
We are presently seeking an individual to assist the Director of Home Sales and Titling in daily operations.
As a successful Home Sales and Titling Administrative Assistant, you will:
Check Home Rent in Q2
Checking in Physical Inventory Titles Received
Close Rentals - review docs, updated BSDB & MOVE
Enter Commissions with accuracy
Complete Filing and Digitizing Files with accuracy
Complete Home Sale Check Requests with accuracy
Scan and Save MSO with Invoices
Scan Inventory Titles
Type Closing Docs
Upload Inventory Titles to the BSDB
Prioritize and Manage Workload Effectively
Respond and follow through on emails in a timely fashion.
See tasks through completion
Perform other duties, as assigned
Job Requirements:
High School Diploma or GED preferred.
A minimum of 1 year of office experience required; property management experience preferred.
Manufactured Housing or Vehicle Titling experience preferred, but not required.
Ability to communicate clearly with all levels of personnel.
Ability to understand legal documents and titles.
Proficiency with Microsoft Office, Specifically Word, Excel, and Outlook.
Excellent customer service, organizational, time management, and follow-through skills.
Detail oriented, the ability to multitask, and be a team player in a fast-paced environment.
Maintain a valid driver's license at all times.
We are Proud to Provide the following:
Access to benefits including medical, dental and vision insurance
Short-term and long-term disability
Life insurance
Generous Paid Time Off and holidays
Flexible spending account
401 (k) with company match
$36k-42k yearly est. 3d ago
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Executive Secretary II
MSU Careers Details 3.8
Manager's assistant/administrative assistant job in East Lansing, MI
The Executive Secretary manages key administrative processes for the Associate Deans; leads and implements projects and policy workflows; supports faculty appointments and recruitment logistics; coordinates major events under the College's distributed event model; and provides operational and communication support for the Dean's Suite.
Duties and Responsibilities:
Administrative Support for Associate Deans
• Manage schedules for the Associate Deans, anticipating conflicts and coordinating across departments.
• Prepare reports, create charts/graphs, and PowerPoint presentations using existing databases and Excel.
• Draft, format, and distribute correspondence; manage part-time faculty communication lists; and post College events to relevant calendars.
• Arrange travel and process expense reimbursements.
• Provide administrative coordination for faculty appointments processes, including logistics for job talks and candidate visits.
• Serve as lead of the College's event-support process and route inquiries appropriately.
Lead Projects, Policy Implementation, and Event Coordination
• Serve as the College's lead and project manager for major events-including conferences, symposia, large-scale faculty-sponsored events, and off-site programs-and coordinate planning, logistics, departmental collaboration, and onsite support.
• Coordinate multi-departmental event support with MarComms, IT/AV, and facilities teams.
• Manage faculty recruitment logistics from job talks through post-offer visits.
• Coordinate major projects involving part-time faculty, including updating profiles, monitoring the annual adjunct budget, and managing evaluation processes.
• Create and update forms to support policy implementation and regularly used administrative workflows.
• Coordinate posting, collection, and dissemination of student class evaluations.
• Assist the Associate Dean for Academic Affairs with review of grade submissions.
• Plan events sponsored by the Dean's Suite such as the part-time faculty orientation or advisory meetings.
Dean's Suite Operations and Room Scheduling Coordination
• Serve as College-wide coordinator for room scheduling conflicts, ensuring appropriate prioritization of events, classes, and meetings.
• Respond to Dean's Suite space requests and reserve University spaces as needed.
• Recruit, schedule, and supervise student employees.
• Support daily Dean's Suite operations, including supply management, mail handling, and maintenance of digital/physical organizational systems.
• Maintain strong familiarity with Executive Assistant to the Dean duties and provide backup support as needed.
Records Management
• Maintain part-time faculty records, contact information, distribution lists, and related documentation.
• Maintain and post faculty hiring materials and charts.
• Oversee recordkeeping protocols for the Dean's Suite in accordance with University retention standards.
Technology and Data Coordination
• Assist the Chief of Staff with data collection and monitoring for accreditation and external reporting.
• Analyze course offerings and part-time faculty profiles to support academic planning.
• With the approval of the Chief of Staff, leverage new technologies to increase efficiency of operations and collaboration within and with the Dean's Suite.
Michigan State University College of Law is a diverse and inclusive learning community with roots dating to 1891 when it opened as Detroit College of Law in Detroit, Michigan. It moved to its current East Lansing location in 1995 and remained a private institution until 2020 when it became a fully integrated college of Michigan State University.
Today, MSU Law has more than 600 students, 55 faculty members, 66 staff members, four librarians, and a world-wide network of over 12,000 alumni. MSU Law operates seven legal clinics overseen by nationally recognized faculty that provide students an opportunity to work on actual legal cases. Additionally, it offers some of nation's leading law programs in new and emerging legal education, including Intellectual Property and Trial Advocacy, Indigenous Law and Policy Center, the Lori E. Talsky Center for Human Rights of Women and Children, Conservation Law Center, and Animal Legal and Historical Web Center.
MSU College of Law is poised to become the state's preeminent law school, preparing a community of lawyer-leaders to serve communities in Michigan and beyond. It is committed to providing a legal education that is taught by leading scholars in their fields, includes best-in-class experiential opportunities, and helps students graduate without excessive debt.
Minimum Requirements
Knowledge normally acquired through a high school education; bachelor's degree and/or advanced degree preferred with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive work experience in maintaining account ledgers, word processing, editing, composing correspondence, taking dictation, spreadsheet, database, desktop publishing, and/or presentation software; or an equivalent combination of education and experience.
Desired Qualifications
Ability to make visually engaging graphics and PPT slides.
Interest in adopting new and forward-looking technologies and tools to increase efficiency and collaboration.
Ability to see overall goals and big picture as well as focus on details and data.
Excellent reading comprehension skills.
Judgment and ingenuity in interpreting and applying policies.
Ability to work well with a diverse group of people; outstanding interpersonal skills.
Ability to work both collaboratively and independently.
Excellent oral and written communication skills.
Ability to foster a cooperative work environment.
Strong technology skills, including proficiency in Outlook, Word, Excel, PowerPoint, and the desire to learn and further develop technology knowledge relating to file sharing software and social media platforms, for example.
Ability to maintain a high level of confidentiality regarding records and information.
Self-Starter and ability to multi-task.
Strong organizational skills and ability to meet deadlines.
Excellent customer service skills.
Experience with law faculty or legal settings.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
Application materials must include:
Cover Letter
Current Resume or Curriculum Vitae
At least three professional references with one preferably being a recent, former, or current supervisor.
Special Instructions
Applicants may be asked to submit a professional writing sample when invited for an interview.
This role may require occasional evening and weekend hours.
This role may qualify for a hybrid schedule upon mutual agreement.
Work Hours
STANDARD 8-5
Website
WWW.LAW.MSU.EDU
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
Bidding eligibility ends January 20, 2026 at 11:55 P.M.
$43k-58k yearly est. 4d ago
Senior Administrative Assistant
Jpmorganchase 4.8
Manager's assistant/administrative assistant job in Flint, MI
Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
Maintain complex and detailed calendars
Screen incoming calls and determine the level of priority, while using caution in dispensing information
Manage the coordination and logistics of both internal and external meetings
Arrange and coordinate complicated domestic and international travel
Organize all aspects of internal and external events, including catering and transportation
Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
Produce high quality emails and messages to individuals at all levels of the organization
Maintain department documents, including current organizational charts and Executive Bio's
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Required qualifications, capabilities, and skills
At least three years of administrative experience
Advanced ability to organize
Discretion and good judgment in confidential situations, and proven experience interacting with senior management
Strong interpersonal, written, and oral communication skills
Strong proficiency in Microsoft Office
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option
$66k-91k yearly est. Auto-Apply 11d ago
Senior Administrative Assistant
JPMC
Manager's assistant/administrative assistant job in Flint, MI
Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
Maintain complex and detailed calendars
Screen incoming calls and determine the level of priority, while using caution in dispensing information
Manage the coordination and logistics of both internal and external meetings
Arrange and coordinate complicated domestic and international travel
Organize all aspects of internal and external events, including catering and transportation
Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
Produce high quality emails and messages to individuals at all levels of the organization
Maintain department documents, including current organizational charts and Executive Bio's
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Required qualifications, capabilities, and skills
At least three years of administrative experience
Advanced ability to organize
Discretion and good judgment in confidential situations, and proven experience interacting with senior management
Strong interpersonal, written, and oral communication skills
Strong proficiency in Microsoft Office
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option
$37k-52k yearly est. Auto-Apply 11d ago
Corporate Administrative Assistant
Flatrock Manor
Manager's assistant/administrative assistant job in Flint, MI
Flatrock AFC home is looking for a proactive and detail-oriented Corporate Administrative Assistant to provide essential support across our organization. In this role, you'll manage a variety of administrative tasks-from handling mail and drafting documents to maintaining records, coordinating companywide meetings, and overseeing key trackers and software systems. If you thrive in a fast-paced environment and enjoy keeping operations running smoothly, we'd love to hear from you.
Duties and Responsibilities:
Retrieve mail and distribute accordingly
Draft letters and documents; collecting and analyzing information
File and retrieve HR and our corporate records, documents, and reports as needed
Assist with preparing for companywide meetings
Complete miscellaneous errands as needed including but not limited to:
Picking up or dropping items
Oversee spreadsheets for various projects including but not limited to:
Pop ins
Guardian calls tracker
Use various software, including word processing, spreadsheets, database, and presentation software
Prepare and format information for internal and external distribution
Maintain Microsoft TEAMS application as an administrator to add and remove users to home
Oversee vehicle tracker and complete Secretary of State renewals
Complete special order request purchases as assigned
Complete supply orders
Complete Amazon wish list as sent by CSA'sAssist the Community Support Advocate Manager with any Oakley or companywide events as needed
Maintain positive, open, and support relationship with all management and staff
Maintain and advocate for all Flatrock residents' rights
Complete any additional tasks assigned
Qualifications:
Must have High School diploma or equivalent
Reliable transportation
Valid driver's license
3+ years of experience in secretarial and/or administrative support roles
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational skills with meticulous attention to detail
Proven ability to manage multiple tasks and produce error-free work under pressure
Strong organizational skills with meticulous attention to detail
Proven ability to manage multiple tasks and produce error-free work under pressure
This indicates the general nature of the work and essential functions expected to be performed by employees within this position. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The job description will be reviewed periodically as duties and responsibilities change with business necessity.
Coordinated Care Professional Services LLC embraces an employment environment that promotes
recovery and discovery with an integrated person-centered approach to treatment services that is trauma informed and culturally competent. An employee in this or any position is expected to support this environment
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$31k-39k yearly est. 10d ago
Senior Administrative Assistant - Center for Collections & Research
Cranbrook 3.8
Manager's assistant/administrative assistant job in Bloomfield Hills, MI
Senior Administrative Assistant - Cranbrook
Founded by Detroit philanthropists George and Ellen Booth in 1904, Cranbrook Educational Community is one of the world's leading centers of education, science, and art. Comprised of a graduate Academy of Art, contemporary Art Museum, Center for Collections and Research, House and Gardens, Institute of Science, and more than 1,600 students attending our Pre-K through 12 independent college preparatory Schools, Cranbrook welcomes thousands of visitors and students to its campus each year. Critics have called Cranbrook “the most enchanted and enchanting setting in America” and in 1989 it was designated a National Historic Landmark. The campus is located in Bloomfield Hills, Michigan, about 20 miles north of downtown Detroit. For more, please visit our website: ******************
The Senior Administrative Assistant provides diverse support to Cranbrook Center for Collections and Research (the Center) and the Center's Director, as well as Cranbrook House & Gardens (CHG). Responsibilities include telephone, email, and in-person reception, coordinating activities and tours, event and meeting support, and project support. General clerical and administrative support includes accounting and purchasing, preparation of reports, correspondence, data entry, and filing. The person in this position must have exemplary customer-service skills, thrive in a fast-paced environment, and interact effectively with other Cranbrook Educational Community (CEC) staff, faculty, and students, as well as Trustees and Governors and volunteers.
This is a full-time, full-year position. The normal schedule for this position is Monday through Friday, 9:00am to 5:30pm or 8:30am to 5:00pm. Occasional evening and weekend hours are required to assist with Center and CHG programs and events (hours may be flexed during these weeks when programs or events require work outside of the normal work schedule).
The Center's Senior Administrative Assistant should have an interest in the history of Cranbrook and a desire to share Cranbrook's story with constituents near and far. They will be attentive to both details and the larger picture, helping to shape how information and communications about the Center and CHG are received and perceived by stakeholders.
Responsibilities include, but are not limited to:
General Center/CHG Office Administration
Greet all visitors to the Center/CHG offices of Cranbrook House.
Provide front-line communications for the Center/CHG office; answer and return telephone calls and voicemails; process and respond to incoming emails; distribute specific requests to the appropriate staff members.
Answer general correspondence, including program schedule requests, tour requests, and general information inquiries on the Center and CHG, etc.
Assist with the coordination of events with the appropriate staff members, including Special Events, Facilities, Advancement, and Cranbrook building managers and staff.
Maintain multiple calendars and provide Cranbrook departments with updates on details regarding events, programs, tours, and general activities.
Coordinate mailings and e-blasts, including program announcements, using existing templates and brand standards.
Update the Center and CHG's website
Monitor social media and reply to routine questions and concerns.
Update and maintain the Center and CHG's website store inventories and fulfill store orders.
Work with Cranbrook Event Coordinators on the staffing and security needs for Center and CHG events/meetings.
Center/CHG Programs and Tours
Work with the curatorial team on the coordination of all Center and CHG public and private tours, including tours of Cranbrook House and Gardens, Saarinen House, the Frank Lloyd Wright Smith House, the Japanese Garden, campus architectural tours, and VIP tours.
Manage tour logistics and scheduling, including sending tour packets, posting tours on calendars, scheduling tours with Collections Interpreters and Docents, and coordinating the tours with the appropriate CEC branches.
Coordinate tour beverage, lunch and/or dinner service, as necessary, with the Cranbrook caterers and/or Cranbrook Event Coordinators.
Serve as a key member of the Portrait Photography Team, fielding inquiries and providing guest feedback.
Prepare weekly public tour guest lists during tour season (May to November) and email out tour reminders to all guests in advance of scheduled tours.
Update web-based ticketing processing systems, establish policies and procedures, and activate/deactivate new programs and tickets.
Assist with in-person and virtual special events and programs, including on-site registration for in-person events and technological support for virtual programs. This will require working during a late afternoon or evening (approximately once or twice a month) and an occasional weekend day (approximately once or twice a month).
CHG Membership
Serve as a key contact with members, including board members and other volunteers, providing information about meetings and programs and responding to general questions and concerns.
Assistant to Center Director
Assist with the development and accomplishment of annual goals and objectives.
Reconcile Director's purchasing card statement (monthly).
Work with the Director to prepare staff meeting agendas.
Attend Center Committee, Center Advisory Groups, and Collections Committee meetings, as well as selected CHG meetings, and prepare related materials, including the preparation of agendas and minutes, and coordinate/operate AV and Zoom requirements.
Act as Recording Secretary for Center Committee, Center Advisory Groups, and Collections Committee; coordinate distribution of meeting notices, agendas, and minutes, printing documents, as required, and uploading material to Cranbrook's web-based BoardEffect portal.
Coordinate travel arrangements for the Director and Center/CHG guests.
Prepare PowerPoint and digital presentations as necessary.
Accounting
Serve as the primary liaison with CEC's Accounting Department; maintain accounts payable and invoicing for the Center and CHG; process requisitions, purchase orders, invoices, and bills for all operating and restricted accounts.
Advancement
Gather information and create formal reports as needed for grants, annual reports, etc.
Assist with the planning and implementation of key Center and CHG fundraisers.
Assist the Center's Director of Development as requested by the Director.
Required Qualifications:
High School diploma or GED required; completion of a two-year Associate's degree or four-year degree strongly preferred.
A minimum of five years of experience providing administrative support at a senior level required.
Strong Microsoft Office suite skills (including Word, Excel, PowerPoint, SharePoint/One Drive, Edge, Outlook). Experience working with and maintaining a database preferred.
Website management skills, including the ability to create new pages from templates and update information. Experience working with WordPress or Drupal is preferred; training will be provided.
Ability to assist in the oversight of the Center's social media.
Ability to accurately type 60 words per minute.
Proven proficiency at effective prioritization and multitasking.
Proven, effective written and verbal communication skills.
A valid Michigan driver's license with a satisfactory driving record is required.
Maintain strict confidentiality related to Center and CHG activities and patrons and Cranbrook's proprietary and confidential information.
Cranbrook offers competitive compensation and benefits that include medical, dental, life insurance, long-term and short-term disability, and retirement programs with employer contribution. We also offer generous paid time off, 11 paid holidays and 3 floating holidays, employee discounts, and a unique environment in an educational setting that values collaboration.
For consideration, please submit a resume and cover letter.
$34k-44k yearly est. 30d ago
Administrative Assistant - Senior
Brightwing
Manager's assistant/administrative assistant job in Auburn Hills, MI
The Executive Administrative Assistant is responsible for providing administrative support to one Vice President and several directors.
Duties include managing calendar, meeting/travel scheduling, follow-up and tracking of assignments, expense reporting and general office management.
The selected candidate must be able to work with all levels of management as well as have flexibility to support other team members and maintain confidentiality.
Requirements:
Bachelor's degree in business administration
5-8 years' experience required
Highly organized and proactive with good prioritization skills
Outstanding office management skills, prioritization and organizational skills
Excellent communication, interpersonal interaction and follow-up skill
Proficient in Microsoft Office software
Administrative Assistant experience with senior executive level employees (seasoned professional)
Manager's assistant/administrative assistant job in Southfield, MI
In this challenging role as a Pension Calculation Administration Senior Associate, you will contribute as part of a team to the entire range of retirement administration activities, primarily focused on complex pension calculations and other related activities. If you're looking for an exciting role, with one of the leaders in the defined benefit outsourcing business and the opportunity to grow and develop your career, apply now!
In this role you will serve as a technical leader and subject matter expert to the internal team and our clients, trouble shoot issues, create client deliverables, contribute to client management and participate in the creation of new intellectual capital.
This role can be held remotely from any location in the United States.
Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.
The Role
* Enhance your knowledge of all aspects of retirement plan administration
* Enjoy a well-defined career path with opportunities for growth and advancement
* Leverage the most cutting-edge tools and resources and some of the world's experts in retirement plan design, management and pension administration
* Deliver superior, consistent client management and deliverables in support of a Director for assigned clients:
* Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors
* Interface with colleagues from other practices and regions on assignments that reflect the client's broader business issues
* Develop a trusted advisor relationship with client contacts through effective communication and efficient, quality execution of projects
* Manage a diverse set of pension administration services individually and through team initiatives
* Review complex pension benefit calculations in accordance with plan provisions, Internal Revenue Code, ERISA, and other legal regulations (e.g. transfers, QDRO's)
* Review pension benefit commencement packages
* Ensure that work of self and team is delivered in accordance with professional and work excellence standards
* Deliver formal and informal process training to both team members and client contacts
Qualifications
The Requirements
* Bachelor's degree or prior benefits administration experience required.
* 5 or more years' of calculation experience in administration of defined benefit plans, preferably gained in a benefits consulting environment; experience in implementation of pension outsourcing processes a plus
* Must have experience collaborating with other colleagues in different countries
* Excellent written and verbal communication skills
* Proven experience successfully managing multiple team projects simultaneously and producing quality deliverables on time and within budget
* Experience mentoring and developing junior staff
* Demonstrated success in managing client issues and relationships with some experience in growing relationships with current clients
* Strong interpersonal and team skills
* Flexibility and proven ability to diagnose and resolve issues; strong client service orientation
* Proficient in Microsoft Office Excel
* Ability to work independently and on client teams in a fast-paced environment
* Sense of accountability; owning one's work and taking pride in it
* Self-motivated
* Ability to travel and work extended hours as needed
This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified.
Compensation and Benefits
Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only).
Compensation
The base salary compensation range being offered for this role is $72,000 to $105,000 USD per year.
The role is also eligible for an annual short-term incentive bonus.
Company Benefits
WTW provides a competitive benefit package which includes the following (eligibility requirements apply):
* Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
* Leave Benefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off
* Retirement Benefits: Contributory Pension Plan and Savings Plan (401k). Certain senior level roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans.
Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records.
EOE, including disability/vets
Manager's assistant/administrative assistant job in Southfield, MI
In this challenging role as a Pension Calculation Administration Senior Associate, you will contribute as part of a team to the entire range of retirement administration activities, primarily focused on complex pension calculations and other related activities. If you're looking for an exciting role, with one of the leaders in the defined benefit outsourcing business and the opportunity to grow and develop your career, apply now!
In this role you will serve as a technical leader and subject matter expert to the internal team and our clients, trouble shoot issues, create client deliverables, contribute to client management and participate in the creation of new intellectual capital.
**This role can be held remotely from any location in the United States.**
Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.
**The Role**
+ Enhance your knowledge of all aspects of retirement plan administration
+ Enjoy a well-defined career path with opportunities for growth and advancement
+ Leverage the most cutting-edge tools and resources and some of the world's experts in retirement plan design, management and pension administration
+ Deliver superior, consistent client management and deliverables in support of a Director for assigned clients:
+ Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors
+ Interface with colleagues from other practices and regions on assignments that reflect the client's broader business issues
+ Develop a trusted advisor relationship with client contacts through effective communication and efficient, quality execution of projects
+ Manage a diverse set of pension administration services individually and through team initiatives
+ Review complex pension benefit calculations in accordance with plan provisions, Internal Revenue Code, ERISA, and other legal regulations (e.g. transfers, QDRO's)
+ Review pension benefit commencement packages
+ Ensure that work of self and team is delivered in accordance with professional and work excellence standards
+ Deliver formal and informal process training to both team members and client contacts
**Qualifications**
**The Requirements**
+ Bachelor's degree or prior benefits administration experience required.
+ 5 or more years' of calculation experience in administration of defined benefit plans, preferably gained in a benefits consulting environment; experience in implementation of pension outsourcing processes a plus
+ Must have experience collaborating with other colleagues in different countries
+ Excellent written and verbal communication skills
+ Proven experience successfully managing multiple team projects simultaneously and producing quality deliverables on time and within budget
+ Experience mentoring and developing junior staff
+ Demonstrated success in managing client issues and relationships with some experience in growing relationships with current clients
+ Strong interpersonal and team skills
+ Flexibility and proven ability to diagnose and resolve issues; strong client service orientation
+ Proficient in Microsoft Office Excel
+ Ability to work independently and on client teams in a fast-paced environment
+ Sense of accountability; owning one's work and taking pride in it
+ Self-motivated
+ Ability to travel and work extended hours as needed
This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified.
**Compensation and Benefits**
Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only).
**Compensation**
The base salary compensation range being offered for this role is $72,000 to $105,000 USD per year.
The role is also eligible for an annual short-term incentive bonus.
**Company Benefits**
WTW provides a competitive benefit package which includes the following (eligibility requirements apply):
+ **Health and Welfare Benefits:** Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
+ **Leave Benefits:** Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (***********************************************************************************************************
+ **Retirement Benefits:** Contributory Pension Plan and Savings Plan (401k). Certain senior level roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans.
Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records.
**EOE, including disability/vets**
$31k-44k yearly est. 13d ago
Customs Administrator
Kawasaki Robotics Uk
Manager's assistant/administrative assistant job in Wixom, MI
Responsibilities The Import/Export Administrator supports international trade operations by preparing documentation, coordinating shipments, and ensuring compliance with customs and trade regulations. The role blends administrative support with logistics coordination, making it vital for smooth cross-border business.
Specific duties may include, but are not limited to the following:
* Review and process import transactions and documentation (Invoices, bills of lading, customs declarations, permits)
* Ensure that all imports are compliant with applicable international and national regulations and laws
* Coordinate with various departments and individuals such as suppliers, shippers, and customs agents for smooth import procedures
* Maintain updated knowledge of changing import laws. Regulations, tariffs, duties, and trade agreements.
* Prepare and maintain accurate records, reports and documents related to import activities
* Recommend strategies to reduce costs and improve procedures
* Manage the customs declaration process and ensure proper tariff classification
* Ensure correct value for duty is reported based on invoice details and terms of sale. Establish correct value for duty and tariff treatment by selecting the correct keyword/HS code.
* Liaise with suppliers, freight forwarders, customs agents, and customers to schedule and track deliveries.
* Monitor shipment status and resolve delays or issues during transit.
* Maintain effective relationships with clients, carriers, forwarders, Customs, etc.
* Perform other related duties as assigned by management.
* Adhere to established policies and procedures.
* Negotiate with vendors and suppliers to ensure prompt and safe delivery of goods.
Qualifications
* High school diploma or associate degree. Bachelor's degree is preferred in business, logistics, or international trade.
* 1-3 years in administrative, logistics, or import/export roles.
* Proficient in Microsoft Word and Excel software.
* Experience working in SAP ERP system.
NO VISA SUPPORT AVAILABLE
$29k-39k yearly est. 11d ago
Customs Administrator
Kawasaki Robotics Usa Inc.
Manager's assistant/administrative assistant job in Wixom, MI
Responsibilities
The Import/Export Administrator supports international trade operations by preparing documentation, coordinating shipments, and ensuring compliance with customs and trade regulations. The role blends administrative support with logistics coordination, making it vital for smooth cross-border business.
Specific duties may include, but are not limited to the following:
Review and process import transactions and documentation (Invoices, bills of lading, customs declarations, permits)
Ensure that all imports are compliant with applicable international and national regulations and laws
Coordinate with various departments and individuals such as suppliers, shippers, and customs agents for smooth import procedures
Maintain updated knowledge of changing import laws. Regulations, tariffs, duties, and trade agreements.
Prepare and maintain accurate records, reports and documents related to import activities
Recommend strategies to reduce costs and improve procedures
Manage the customs declaration process and ensure proper tariff classification
Ensure correct value for duty is reported based on invoice details and terms of sale. Establish correct value for duty and tariff treatment by selecting the correct keyword/HS code.
Liaise with suppliers, freight forwarders, customs agents, and customers to schedule and track deliveries.
Monitor shipment status and resolve delays or issues during transit.
Maintain effective relationships with clients, carriers, forwarders, Customs, etc.
Perform other related duties as assigned by management.
Adhere to established policies and procedures.
Negotiate with vendors and suppliers to ensure prompt and safe delivery of goods.
Qualifications
High school diploma or associate degree. Bachelor's degree is preferred in business, logistics, or international trade.
1-3 years in administrative, logistics, or import/export roles.
Proficient in Microsoft Word and Excel software.
Experience working in SAP ERP system.
NO VISA SUPPORT AVAILABLE
$29k-39k yearly est. Auto-Apply 11d ago
Full Time Evening Supervisor's Assistant (Janitorial)
Stathakis
Manager's assistant/administrative assistant job in Farmington Hills, MI
Come work at Stathakis and join a community of people who feel appreciated and respected in their everyday work life. Our work is in the cleaning industry which allows us the fulfillment of delivering a clean and safe work environment for the people we serve. We are people from all different backgrounds and education levels that have been given the opportunity to develop our natural talents and grow their skills advancing with their efforts.
Job Skills / Requirements
We are currently hiring for Supervisor'sAssistants. This position is responsible for the following:
Receive daily instructions from the Area Supervisor
Assist with coverage of open positions or positions of call offs within the assigned sites/facilities.
Assist with delivering of supplies and picking up laundry
Maintain constant contact with Area Supervisor throughout shift
Clock in and out of every site throughout shift using ehub
REQUIREMENTS:
MUST HAVE A VALID DRIVERS LICENSE
Must pass a motor vehicle record check
Compensation:
The position is Mon-Friday starting at 4:30pm-1am (may go longer depending on assigned sites
The pay rate is $17.00 per hour
Additional Information / Benefits
Professional training & Uniforms provided
Competitive wages
Friendly team environment
Stable, professional environment
All qualified applicants will receive consideration without discrimination because of sex, marital status, race, color, age, creed, national origin, sexual orientation, military reserve membership, ancestry, religion, height, weight, use of a guide or support animal because of blindness, deafness, or physical handicap, or the presence of disabilities. A felony conviction will not necessarily bar an applicant from employment. Additional testing of job-related skills and for the presence of drugs in your body may be required prior to employment. After an offer of employment, and prior to reporting to work, you may be required to submit to a medical review. Depending on company policy and the needs of the job, you will be required to complete a medical history form and may be required to be examined by a medical professional designated by the company.
Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays
This job reports to the Supervisor
This is a Full-Time position 4pm-1am (may go longer based on assigned sites).
Number of Openings for this position: 5
$17 hourly 45d ago
Executive Administrative Assistant
Rheinmetall Aktiengesellschaft
Manager's assistant/administrative assistant job in Auburn Hills, MI
WHAT WE ARE LOOKING FOR Under the direction of the President, the Executive Administrative Assistant provides the best possible administrative and secretarial support to the Leadership Team, in accordance with company policies and procedures. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
* Prepare and/or compose reports, letters, memos, correspondence, charts, presentation materials, etc.
* Maintain the President's calendar.
* Prepare Expense Reports as required.
* Send and distribute emails, both domestic and international.
* Coordinate travel arrangements for Executive Team members, including transportation, lodging, passports, visas, charters, etc.
* Coordinate arrangements for visitors to the organization, including setting up meeting areas, meals, both internally and externally, tours, data required for the meetings, etc. Send out appropriate notifications.
* Organize and maintain hard and computer file and record systems.
* Answer telephone and give information to callers or route call to appropriate party. Take detailed messages as needed.
* Maintain the company's organizational charts as required.
* Complete and maintain all required paperwork, records, documents, etc.
* Follow and comply with all safety and work rules and regulations.
* Maintain departmental housekeeping standards.
Other duties may be assigned.
WHAT QUALIFICATIONS YOU SHOULD HAVE
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Requires four years of high school and minimum of five years of progressively responsible related experience; or a combination of education and experience. Proficient with Microsoft Word, Excel and Powerpoint.
LANGUAGE SKILLS: Ability to read and comprehend instructions, short correspondence, and memos. Ability to prepare routine reports and correspondence. Ability to communicate effectively with customers, vendors, and other employees of the organization. Requires excellent grammar and spelling skills.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.
REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS: Requires a valid drivers license.
$31k-47k yearly est. 4d ago
EXECUTIVE ADMINISTRATIVE ASSISTANT
Woodsidebible 3.6
Manager's assistant/administrative assistant job in Troy, MI
Woodside Bible Church is seeking a Executive Administrative Assistant to provide high-level administrative support. This role supports the Executive Campus Pastor and plays a key part in ensuring smooth communication, coordination, and alignment across the Troy campus and Woodside's multi-site ministry.
The ideal candidate is highly organized, proactive, and service-oriented, with a heart for supporting the local church through excellence, discretion, and collaboration.
Key Responsibilities Include:
Managing calendars, meetings, and correspondence for the Executive Campus Pastor
Coordinating agendas, materials, and hospitality for Teaching Team and leadership meetings
Supporting preaching and teaching logistics, including communication with guest and staff communicators
Serving as a liaison between campus staff, Central teams, and administrative assistants across campuses
Maintaining shared resources, schedules, and tools through Microsoft Teams and internal platforms
Assisting with campus reporting, ministry vitals, budget tracking, and administrative systems
Supporting monthly membership processes and related documentation
Qualifications:
Minimum of 3 years of executive or administrative support experience
Bachelor's degree preferred; church or ministry experience strongly desired
Strong proficiency in Microsoft Office; familiarity with Ministry Platform, ADP, and Teams a plus
Excellent communication, organization, and follow-through skills
A humble, professional, and servant-hearted approach to work
This is a full-time, hourly, non-exempt role. For additional information, please see the attached job description.
$28k-39k yearly est. Auto-Apply 15d ago
Administrative Assistant to the Assistant Superintendent of Elementary Programs and Instructional Services
Livonia Public Schools 4.5
Manager's assistant/administrative assistant job in Livonia, MI
Secretarial/Clerical/Administrative Assistant
JOB DESCRIPTION:
This position reports to the Assistant Superintendent of Elementary Programs and Instructional Services. This person also supports elementary schools, principals, and secretaries with meeting state and district deadlines. The responsibilities include effectively communicating and working with multiple administrators, teachers, and parents in person, by phone, and through email. The ability to support our district core priorities, including our climate goals and expectations, by contributing to a positive culture, exhibiting respectful interactions, and being a flexible team player. Other duties as assigned by the Assistant Superintendent of Elementary Programs and Instructional Services will also be required.
DISTRICT OVERVIEW:
Livonia Public Schools employs approximately 1,900 staff members, serving approximately 13,100 students pre-K - post secondary. There are 15 elementary schools, 3 middle schools, 3 high schools, 1 career technical center, 1 early childhood center, and 1 vocational and transition center in the school district. The annual budget for Livonia Public Schools is $185 million, with a state funding of $10,000 per pupil.
BENEFITS OF WORKING WITH LIVONIA PUBLIC SCHOOLS:
Newly hired public school employees are eligible for a traditional pension and tax-deferred retirement savings accounts with an employer matching contribution. The pension component guarantees you monthly retirement benefit payments over your lifetime once you meet age and service requirements. Additionally, as a new public-school employee, you will be automatically enrolled in a Personal Healthcare Fund (PHF), which is a portable, tax-deferred investment account that can be used to pay for healthcare expenses in retirement. Livonia Public Schools will contribute a dollar-for-dollar match on the first 2% you contribute.
As an employee of Livonia Public Schools, you will be a part of a team working together in a positive work climate and a culture of mutual respect to support the successful education of children. Beyond the satisfaction of knowing you're helping thousands of students grow and learn, you will also have the satisfaction of knowing you are a team member with Livonia Public Schools, which means you will have the following perks of employment available to you:
Medical insurance, including prescription drug coverage:
The district's contribution is the maximum allowed by Michigan law.
Family coverage eligibility for employees working 30 hours or more per week.
Single coverage eligibility for employees working 20 hours but less than 30 hours per week.
Optional “cash in lieu” of medical insurance for those who qualify.
Dental, vision, and life insurance:
The district pays 100% of the premium for all employees.
Long-term disability coverage:
The district pays 100% of the premium for employees working 20 hours or more per week.
Employee Assistance Program for employees and their eligible family members.
Completely confidential, short-term counseling service that utilizes a practical approach toward problem resolution and is available 7 days a week, with no cost to the employee.
Paid holidays; earned vacation, sick, and bereavement days.
Longevity pay.
Earn overtime pay beyond 8 hours per day (depending on bargaining unit)
Paid “act of God” days, such as snow days.
Opportunity for career advancement.
Additionally, the children of employees living outside the district's attendance boundaries are eligible to attend Livonia Public Schools via schools of choice.
MINIMUM QUALIFICATIONS:
Applicants must have at least a high school diploma or GED, an Associate's degree, or a Bachelor's degree (preferred)
It is preferred that applicants have at least five years of experience as an administrative assistant or secretary
Possess a high level of professionalism and confidentiality
A passionate commitment to working with other district staff
Demonstrated positive interpersonal relationships
Evidence of ability to establish positive working relationships with all stakeholders
Superior verbal and written communication skills
Exemplary organizational skills
SKILLS REQUIRED
Strong communication skills. The applicant must be able to work well with others and be able to deal diplomatically with administrators, teachers, and parents.
Possess highly effective written, verbal, and interpersonal communication skills.
Ability to organize work, prioritize multiple tasks, and meet deadlines.
Serve as a ready resource for school secretaries in the elementary schools and within the Division of Instruction.
Ability to be flexible and accept responsibility.
Ability to prepare, proofread, and process correspondence accurately.
Strong computer skills with proficiency in PC-based Microsoft Office and Google applications, including MiStar and SMART.
Ability to accurately input and complete payroll reports in a timely manner for the department staff and teacher stipends.
Prepare and maintain requisitions and Purchase Orders.
Ability to track multiple budget codes and balances.
Possess the ability to learn quickly and assume duties with minimal supervision.
Create and maintain accurate files/records, electronically and in hardcopy.
CONDITIONS OF EMPLOYMENT:
Specific details involved in the position will be discussed with the administrator during the interview and at the time of hiring for the position. The administrative assistant position is 260 days. Insurance benefits available. This is a non-union position.
APPLICATION PROCESS:
All applicants, including current LPS employees, must complete and submit an application through Applitrack which can be accessed through the Livonia Public Schools webpage. All applicants must also upload a cover letter, professional resume, copies of educational documents (transcripts/certificates), and three current letters of recommendation to their online application. This posting will remain open through minimally November 20, 2025 (or until qualified candidate is selected).
The Livonia Public Schools School District prohibits unlawful discrimination on the basis of race, color, religion, sex (including sexual orientation, gender identity, and/or transgender status), national origin, age, height, weight, marital status, handicap, or disability in any of its educational programs or activities. The following person has been designated to handle inquiries and grievances regarding discrimination based on race, color, religion, sex (including sexual orientation, gender identity, and/or transgender status), national origin, age, height, weight, and marital status-Director of Human Resources, 15125 Farmington Road, Livonia, MI 48154 at **************. The following person has been designated to handle inquiries and grievances regarding discrimination based on handicap or disability-Director of Student Services, 15125 Farmington Road, Livonia, MI 48154 at **************.
Attachment(s):
Admin Asst Elem Programs 11-10-25.pdf
$29k-36k yearly est. 60d+ ago
Office Administration Associate
Labadie Toyota
Manager's assistant/administrative assistant job in Bay City, MI
Job Description
With 80 years of business in the Great Lakes Bay Region, our family owned and operated dealerships are about more than making the sale. Operating two dealerships providing Cadillac, Buick, GMC, and Toyota to the community, we are about building relationships and providing the best customer service possible. We value the community and are proud supporters of multiple outreach programs, including the Bay Area women's center, Salvation Army, and the American Cancer Society.
Job Summary: Receives customer callers at the dealership, determines the nature of their business and directs callers to their destination. Answers basic customer inquiries, routes incoming calls, takes messages and provides basic information to all callers. Provide customer service for all employees and customers cashing out and asking general dealership questions. Processes car deals, verifies costs for the accounting department, including the costs of reconditioning and equipment add-ons and handles the legal transfer of documents for the Department of Motor Vehicles.
Pay: $14.00-$16.00 an hour; Based on experience
Schedule: 40 hours a week with overtime possibilities; Rotating set schedule; 8am-5pm Monday through Friday; one 12pm-8pm shift a week and every third Saturday 10am-3pm. Flexibility to work outside dealership hours when needed.
Benefits:
Blue Cross Blue Shield medical insurance
Delta Dental
EyeMed Vision
Company paid life insurance on behalf of the employee through Principal
John Hancock 401k with a company match
Paid vacation time
Employee Discount
Essential Job Duties:
Greets and assists visitors.
Provides information to customers, claimants, employees and sales personnel.
Handles dissatisfied customers and adjusts complaints or refers customer to appropriate dealership employee for resolution.
Prepares, issues and sends out receipts, bills, policies, invoices, statements and checks.
Organize service repair orders and parts tickets.
File service repair orders, parts tickets and car deal jackets.
Receives, counts and pays out cash.
Stock new/used vehicles into the dealership inventory system daily (this should be done as soon as they are received).
Greet all customers at the window in a professional manner promptly and courteously.
Process all wholesale deals as soon as possible.
Process SOS paperwork.
Breakdown car deals, maintain “Heat Sheet” for any necessary missing documentation from deals.
Prepare paperwork for the Secretary of State on a daily basis, according to deals turned into accounting.
Email managers in the event of a plate fee is short or a new plate is required.
Follow-up on all missing documents form car deals.
Responsible for all used vehicle titles and release of liens - weekly.
Apply for lost titles when needed.
Weekly title audit.
Requirements/Qualifications:
High School Diploma or GED (preferred)
At least one year of past administration (required).
One year of automotive dealership experience preferred but not required.
Be at least 18 years of age.
Possess a valid driver's license.
Eligible to be insured by Labadie's insurance company to drive customer and company vehicles.
Pass a drug screen.
Eligible to work in the United States.
Equal Employment Opportunity: Labadie Auto Company is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Labadie Auto Company prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Labadie Auto Company conforms to the spirit as well as to the letter of all applicable laws and regulations.
*****************************
$14-16 hourly 7d ago
Senior Administrative Assistant
Jpmorgan Chase & Co 4.8
Manager's assistant/administrative assistant job in Flint, MI
JobID: 210699587 JobSchedule: Full time JobShift: Day : Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities
* Maintain complex and detailed calendars
* Screen incoming calls and determine the level of priority, while using caution in dispensing information
* Manage the coordination and logistics of both internal and external meetings
* Arrange and coordinate complicated domestic and international travel
* Organize all aspects of internal and external events, including catering and transportation
* Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
* Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
* Produce high quality emails and messages to individuals at all levels of the organization
* Maintain department documents, including current organizational charts and Executive Bio's
* Handle regular activities without prompting, and advise in advance with issues or delays
* Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Required qualifications, capabilities, and skills
* At least three years of administrative experience
* Advanced ability to organize
* Discretion and good judgment in confidential situations, and proven experience interacting with senior management
* Strong interpersonal, written, and oral communication skills
* Strong proficiency in Microsoft Office
* Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option
$66k-91k yearly est. Auto-Apply 11d ago
Customs Administrator
Kawasaki Robotics USA
Manager's assistant/administrative assistant job in Wixom, MI
Responsibilities
The Import/Export Administrator supports international trade operations by preparing documentation, coordinating shipments, and ensuring compliance with customs and trade regulations. The role blends administrative support with logistics coordination, making it vital for smooth cross-border business.
Specific duties may include, but are not limited to the following:
Review and process import transactions and documentation (Invoices, bills of lading, customs declarations, permits)
Ensure that all imports are compliant with applicable international and national regulations and laws
Coordinate with various departments and individuals such as suppliers, shippers, and customs agents for smooth import procedures
Maintain updated knowledge of changing import laws. Regulations, tariffs, duties, and trade agreements.
Prepare and maintain accurate records, reports and documents related to import activities
Recommend strategies to reduce costs and improve procedures
Manage the customs declaration process and ensure proper tariff classification
Ensure correct value for duty is reported based on invoice details and terms of sale. Establish correct value for duty and tariff treatment by selecting the correct keyword/HS code.
Liaise with suppliers, freight forwarders, customs agents, and customers to schedule and track deliveries.
Monitor shipment status and resolve delays or issues during transit.
Maintain effective relationships with clients, carriers, forwarders, Customs, etc.
Perform other related duties as assigned by management.
Adhere to established policies and procedures.
Negotiate with vendors and suppliers to ensure prompt and safe delivery of goods.
Qualifications
High school diploma or associate degree. Bachelor's degree is preferred in business, logistics, or international trade.
1-3 years in administrative, logistics, or import/export roles.
Proficient in Microsoft Word and Excel software.
Experience working in SAP ERP system.
NO VISA SUPPORT AVAILABLE
$29k-39k yearly est. Auto-Apply 9d ago
Full Time Evening Supervisor's Assistant
Stathakis
Manager's assistant/administrative assistant job in Farmington Hills, MI
Come work at Stathakis and join a community of people who feel appreciated and respected in their everyday work life. Our work is in the cleaning industry which allows us the fulfillment of delivering a clean and safe work environment for the people we serve. We are people from all different backgrounds and education levels that have been given the opportunity to develop our natural talents and grow their skills advancing with their efforts.
Job Skills / Requirements
We are currently hiring for Supervisor'sAssistants. This position is responsible for the following:
* Receive daily instructions from the Area Supervisor
* Assist with coverage of open positions or positions of call offs within the assigned sites/facilities.
* Assist with delivering of supplies and picking up laundry
* Maintain constant contact with Area Supervisor throughout shift
* Clock in and out of every site throughout shift using ehub
REQUIREMENTS:
* MUST HAVE A VALID DRIVERS LICENSE
* Must pass a motor vehicle record check
Compensation:
* The position is Mon-Friday starting at 4:30pm-1am (may go longer depending on assigned sites
* The pay rate is $17.00 per hour
Additional Information / Benefits
* Professional training & Uniforms provided
* Competitive wages
* Friendly team environment
* Stable, professional environment
All qualified applicants will receive consideration without discrimination because of sex, marital status, race, color, age, creed, national origin, sexual orientation, military reserve membership, ancestry, religion, height, weight, use of a guide or support animal because of blindness, deafness, or physical handicap, or the presence of disabilities. A felony conviction will not necessarily bar an applicant from employment. Additional testing of job-related skills and for the presence of drugs in your body may be required prior to employment. After an offer of employment, and prior to reporting to work, you may be required to submit to a medical review. Depending on company policy and the needs of the job, you will be required to complete a medical history form and may be required to be examined by a medical professional designated by the company.
Benefits: Medical Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays
This job reports to the Supervisor
This is a Full-Time position 4pm-1am (may go longer based on assigned sites).
Number of Openings for this position: 5
$17 hourly 47d ago
Office Administration Associate
Labadie Toyota
Manager's assistant/administrative assistant job in Bay City, MI
With 80 years of business in the Great Lakes Bay Region, our family owned and operated dealerships are about more than making the sale. Operating two dealerships providing Cadillac, Buick, GMC, and Toyota to the community, we are about building relationships and providing the best customer service possible. We value the community and are proud supporters of multiple outreach programs, including the Bay Area women's center, Salvation Army, and the American Cancer Society.
Job Summary: Receives customer callers at the dealership, determines the nature of their business and directs callers to their destination. Answers basic customer inquiries, routes incoming calls, takes messages and provides basic information to all callers. Provide customer service for all employees and customers cashing out and asking general dealership questions. Processes car deals, verifies costs for the accounting department, including the costs of reconditioning and equipment add-ons and handles the legal transfer of documents for the Department of Motor Vehicles.
Pay: $14.00-$16.00 an hour; Based on experience
Schedule: 40 hours a week with overtime possibilities; Rotating set schedule; 8am-5pm Monday through Friday; one 12pm-8pm shift a week and every third Saturday 10am-3pm. Flexibility to work outside dealership hours when needed.
Benefits:
Blue Cross Blue Shield medical insurance
Delta Dental
EyeMed Vision
Company paid life insurance on behalf of the employee through Principal
John Hancock 401k with a company match
Paid vacation time
Employee Discount
Essential Job Duties:
Greets and assists visitors.
Provides information to customers, claimants, employees and sales personnel.
Handles dissatisfied customers and adjusts complaints or refers customer to appropriate dealership employee for resolution.
Prepares, issues and sends out receipts, bills, policies, invoices, statements and checks.
Organize service repair orders and parts tickets.
File service repair orders, parts tickets and car deal jackets.
Receives, counts and pays out cash.
Stock new/used vehicles into the dealership inventory system daily (this should be done as soon as they are received).
Greet all customers at the window in a professional manner promptly and courteously.
Process all wholesale deals as soon as possible.
Process SOS paperwork.
Breakdown car deals, maintain “Heat Sheet” for any necessary missing documentation from deals.
Prepare paperwork for the Secretary of State on a daily basis, according to deals turned into accounting.
Email managers in the event of a plate fee is short or a new plate is required.
Follow-up on all missing documents form car deals.
Responsible for all used vehicle titles and release of liens - weekly.
Apply for lost titles when needed.
Weekly title audit.
Requirements/Qualifications:
High School Diploma or GED (preferred)
At least one year of past administration (required).
One year of automotive dealership experience preferred but not required.
Be at least 18 years of age.
Possess a valid driver's license.
Eligible to be insured by Labadie's insurance company to drive customer and company vehicles.
Pass a drug screen.
Eligible to work in the United States.
Equal Employment Opportunity: Labadie Auto Company is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Labadie Auto Company prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Labadie Auto Company conforms to the spirit as well as to the letter of all applicable laws and regulations.
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$14-16 hourly Auto-Apply 8d ago
Learn more about manager's assistant/administrative assistant jobs
How much does a manager's assistant/administrative assistant earn in Flint, MI?
The average manager's assistant/administrative assistant in Flint, MI earns between $26,000 and $89,000 annually. This compares to the national average manager's assistant/administrative assistant range of $27,000 to $71,000.
Average manager's assistant/administrative assistant salary in Flint, MI
$48,000
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