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How to hire a medical manager

Medical manager hiring summary. Here are some key points about hiring medical managers in the United States:

  • The median cost to hire a medical manager is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • HR departments typically allocate 15% of their budget towards recruitment efforts.
  • Small businesses spend $1,105 per medical manager on training each year, while large companies spend $658.
  • It takes approximately 12 weeks for a new employee to reach full productivity levels.
  • There are a total of 12,981 medical managers in the US, and there are currently 74,729 job openings in this field.
  • Hartford, CT, has the highest demand for medical managers, with 11 job openings.

How to hire a medical manager, step by step

To hire a medical manager, you need to identify the specific skills and experience you want in a candidate, allocate a budget for the position, and advertise the job opening to attract potential candidates. To hire a medical manager, you should follow these steps:

Here's a step-by-step medical manager hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a medical manager job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new medical manager
  • Step 8: Go through the hiring process checklist

What does a medical manager do?

A medical manager is a health care expert primarily in charge of overseeing a particular department or office, ensuring efficiency and smooth workflow. Their responsibilities typically revolve around performing administrative tasks such as arranging schedules and appointments, handling calls and correspondence, maintaining personal records of patients, updating medical histories, and liaising with insurance companies for updates and verification. There are also instances where they must produce progress reports, delegate tasks, and train new staff, all while adhering to the hospital's policies and regulations.

Learn more about the specifics of what a medical manager does
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  1. Identify your hiring needs

    The medical manager hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A medical manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, medical managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    This list shows salaries for various types of medical managers.

    Type of Medical ManagerDescriptionHourly rate
    Medical ManagerMedical and health services managers, also called healthcare executives or healthcare administrators, plan, direct, and coordinate medical and health services. They might manage an entire facility, a specific clinical area or department, or a medical practice for a group of physicians... Show more$24-157
    Nursing DirectorA nursing director's role is to oversee and evaluate all nurse staff in a hospital or organization, ensuring their efficiency at providing care towards patients. A nursing director's responsibilities mainly revolve around administrative tasks such as coordinating with physicians and other consultants, producing reports, conducting assessments, managing the budget and expenditures, and resolving issues... Show more$30-56
    Practice AdministratorA Practice Administrator is responsible for the daily activities of a medical facility. They prepare prescriptions for patients, provide leadership in developing and implementing business plans, and oversee the billing and collection processes of departments.$26-52
  2. Create an ideal candidate profile

    Common skills:
    • Healthcare
    • Patients
    • Patient Care
    • Home Health
    • Quality Care
    • Oversight
    • Oncology
    • Medication Administration
    • PowerPoint
    • Clinical Trials
    • Medicaid
    • FDA
    • Utilization Management
    • Medical Procedures
    Check all skills
    Responsibilities:
    • Accomplish patient assessment, vital sign and cardiac monitoring, phlebotomy, post-surgical evaluation, ventilator maintenance and physical therapy.
    • Assist in discharge planning for post hospitalization patients by arranging for require services at home or rehabilitation facility.
    • Maintain all personnel, medical records and documents within HIPAA confidentiality standards.
    • Subject to FDA audits with outstanding results in procedures, qualifications, documentation and credentials.
    • Recruit, hire, and supervise employees; develop software, write software tests for FDA compliance.
    • Schedule surgeries with local hospital operating staff and ensure all paperwork are complete and receive before date of surgery.
    More medical manager duties
  3. Make a budget

    Including a salary range in your medical manager job description helps attract top candidates to the position. A medical manager salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

    For example, the average salary for a medical manager in Colorado may be lower than in Connecticut, and an entry-level medical manager usually earns less than a senior-level medical manager. Additionally, a medical manager with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

    Average medical manager salary

    $129,941yearly

    $62.47 hourly rate

    Entry-level medical manager salary
    $51,000 yearly salary
    Updated January 23, 2026

    Average medical manager salary by state

    RankStateAvg. salaryHourly rate
    1Washington$207,280$100
    2Connecticut$203,094$98
    3Nebraska$201,514$97
    4New Jersey$194,108$93
    5Maine$193,029$93
    6Massachusetts$187,602$90
    7Michigan$184,991$89
    8District of Columbia$183,833$88
    9New York$180,475$87
    10Oregon$176,634$85
    11California$175,959$85
    12Illinois$174,702$84
    13Nevada$174,075$84
    14Pennsylvania$173,394$83
    15Virginia$173,270$83
    16North Carolina$171,946$83
    17Minnesota$164,338$79
    18Wisconsin$152,299$73
    19Iowa$151,729$73
    20Indiana$150,291$72

    Average medical manager salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Takeda Pharmaceuticals U.S.A., Inc.$249,382$119.9035
    2Biogen$239,332$115.069
    3UC Health$238,172$114.5112
    4Edwards Lifesciences$229,707$110.44
    5Medtronic$228,767$109.9831
    6Capgemini$225,374$108.351
    7Us Medical Management$223,217$107.32
    8Nuance Communications$223,056$107.24
    9Hca Hospital Services Of San Diego$222,977$107.20
    10CVS Health$222,564$107.00797
    11Piedmont Healthcare$219,219$105.3919
    12Bristol-Myers Squibb$218,063$104.8437
    13Gilead Sciences$215,559$103.6310
    14CHI St. Alexius Health$213,313$102.55
    15Kaiser Permanente$211,923$101.89152
    16ProMedica Toledo Hospital$209,681$100.814
    17Amgen$207,266$99.6524
    18Aya Healthcare$206,026$99.05
    19Regeneron$205,145$98.6334
    20Elevance Health$204,581$98.36
  4. Writing a medical manager job description

    A good medical manager job description should include a few things:

    • Summary of the role
    • List of responsibilities
    • Required skills and experience

    Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a medical manager job description:

    Medical manager job description example

    • Bachelor’s degree in engineering, science or a related area required. Experience in drug delivery or combination devices desired.
    • A minimum of 5 years of experience in Class II or III medical device or a related industry with experience in Regulatory Affairs operations comprising of US, EU submissions preparations. International submissions experience is desirable.
    • Experience and knowledge of the relevant current requirements for medical device or combination product submissions to US FDA and prior interaction or exposure with other key regulatory authorities (e.g. EU Notified body, competent authorities, APAC regulatory agencies).
    • Strong computer skills; experience with the creation and revision of documents using software programs such as Microsoft Word and Adobe Acrobat Pro.
    • Excellent oral and written communication and interpersonal skills.
    • Highly organized and attentive to detail, with ability to understand and organize complex documentation.
    • Ability to consistently meet tight timelines and deadlines. Ability to interact effectively with team members and prioritize multiple projects.
    • Technical proficiency, effective problem solving and critical thinking skills.
    • Ability to work in a team environment

    Disclaimer

    INOVIO Pharmaceuticals, Inc. is committed to a policy of equal employment opportunity. In keeping with our policy, INOVIO will recruit, hire, train and promote into all job titles the most qualified individuals, without regard to race, color, creed, gender, gender identity and expression, religion, marital status, registered domestic partner status, age, national origin or ancestry, military or veteran status, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws.

    A current US work authorization is required. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. INOVIO offers an attractive benefits package and is an equal opportunity employer.

    Important notice to employment businesses/agencies

    INOVIO does not accept referrals from employment agencies unless written authorization from the INOVIO Human Resources department has been provided. In the absence of written authorization, any actions undertaken by employment agencies shall be deemed to have been performed without our consent and therefore INOVIO will not be liable for any fees arising from employment agency referrals in respect to current or future position vacancies at INOVIO.

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  5. Post your job

    There are a few common ways to find medical managers for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your medical manager job on Zippia to find and recruit medical manager candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    To successfully recruit medical managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

    Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new medical manager

    Once you've found the medical manager candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

    It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

    Once that's done, you can draft an onboarding schedule for the new medical manager. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a medical manager?

Before you start to hire medical managers, it pays to consider both the one-off costs like recruitment, job promotion, and onboarding, as well as the ongoing costs of an employee's salary and benefits. While most companies that hire medical managers pay close attention to the initial cost of hiring, ongoing costs are much more significant in the long run.

The median annual salary for medical managers is $129,941 in the US. However, the cost of medical manager hiring can vary a lot depending on location. Additionally, hiring a medical manager for contract work or on a per-project basis typically costs between $24 and $157 an hour.

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