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Project assistant jobs in Carmel, IN

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Project Assistant
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  • Environmental Project Specialist

    Waste Management 4.4company rating

    Project assistant job in Indianapolis, IN

    Why Work for WM? Stability. Growth. People-First Culture. About the Environmental Project Specialist Coordinates all onsite activities at client location in relation to the storage, transportation and disposal of hazardous and non-hazardous wastes and other related services following federal, state & local regulations. Supervises and plans activities of onsite personnel. Serves as liaison between client and vendors in relation to service issues. Maintains pre-established standards for safety and environmental issues. What You'll Do To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned. Coordinate logistics for transportation of hazardous waste, universal waste and non-hazardous waste from client site including profiling, scheduling, manifesting and physically loading bulk and drum loads. Ensure compliance with client and government regulations by performing necessary inspections and reporting. Resolve all issues in a timely manner. Assist with client and vendor financial obligations including invoicing, reporting and contracts. Promote culture of safety by ensuring site personnel are properly trained to perform assigned duties and comply with safety, environmental, federal, state and local regulations. Supervisory Responsibilities The highest level of supervisory skills required in this job is the management of supervisory employees. This includes: Direct supervision of approximately 0 to 10 full-time operations level employees What Does it Take to be an Environmental Project Specialist? The requirements listed below are representative of the qualifications necessary to perform the job. Education and Experience Education: Associate's Degree (accredited) in Environmental Sciences, Accounting, Business or related field, or in lieu of degree, High School Diploma or GED (accredited) and two (2) years of relevant work experience. Experience: One (1) year of relevant work experience (in addition to the education requirement). Certificates, Licenses, Registrations or Other Requirements RCRA and DOT regulatory compliance experience required. Valid Drivers License Ability to obtain a medical card & CDL within 6 months 24-hour HAZWOPER certification (or equivalent) or the ability to obtain such within 30 days of employment. Manifesting and profiling hazardous and non-hazardous waste experience required. Pre-assignment and/or pre-hire customer-specific drug and/or alcohol testing may be required by certain customer-contract requirements. Such testing may include urinalysis, oral swab, drug hair follicle testing and/or alcohol testing. Other Knowledge, Skills or Abilities Required Customer Focused. An entrepreneurial skill set is highly valued with the ability to creatively achieve stretch goals and provide new services and value to existing customers. Supervisory and team building skills. Creative problem solving and innovative thinker. Effective and concise communication. Adept decision making. Strategic thinking. Strong leadership and relationship building skills. Strong business acumen and financial knowledge. Self-motivated and directed with a keen sense of urgency to deliver results. Work Environment Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) most of the work day; Required to exert physical effort in handling objects up to 50 pounds most of the work day; Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc.) most of the work day; Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements most of the work day; Normal setting for this job is: indoor and outdoor with frequent visits to sites. Benefits At Waste Management, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on 401K, and more! Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site. As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status. If this sounds like the opportunity that you have been looking for, please click "Apply.
    $41k-67k yearly est. 4d ago

  • Field Administrative Assistant

    Clayco 4.4company rating

    Project assistant job in Indianapolis, IN

    About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.
    $30k-39k yearly est. 5d ago

  • Project Controls Administrator - Life Science Construction

    Turner & Townsend 4.8company rating

    Project assistant job in Indianapolis, IN

    ** Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. **Job Description** **Turner & Townsend** are seeking an ambitious **Project Controls Administrator** to join our growing team. The ideal candidate is an ambitious construction professional with experience analysing cost and schedule in large construction projects or programs. _*Hybrid opportunity_ **Responsibilities:** + Provide preconstruction support during project approval phase, historical cost data, assist in development of annual contractor purchase orders. + Manage internal project budget / schedule of values within project management software, for monthly financial reporting on multiple projects. + Manage external project budget and communications within external project management software including commitment management, change management, document control, etc. + Manages monthly forecasts and cash flows, understands forecast variances, and develops monthly executive reports. + Manage monthly vendor invoice review process within invoicing software, including project management review, 3rd party auditing services, and communication with accounts payable. + Responsible for accurate accrual reporting for all existing PO's, including communication with vendors and finance. + Facilitate change order routing and review processes within project management software, content analysis, and executive approval as required. + Review project financial health with management team each month (via dashboards, budget software, schedule comparisons, productivity reports, etc.) + Management of internal and contractor risk register update & contingency evaluation. + Financial closeout of internal budgets, vendor POs, etc. + Work closely with site scheduler to compare financial forecasts and risks that are in alignment with schedule updates. + SOX control responsibilities may be part of this role, which are to be adhered to where applicable. **Qualifications** + Bachelor's degree in construction management, cost management, quantity surveying, engineering or field related to construction. + Minimum of 7 years of applicable experience. + Ability to clearly communicate financial status and schedule details. + Experience with project management, cost control, and scheduling software required. + Excellent communication, presentation, and analytical skills are necessary in this highly collaborative role. + Strong communication skills. **Additional Information** ***On-site presence and requirements may change depending on our client's needs*** Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this, we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Please find out more about us at ************************** and ********************** All your information will be kept confidential according to EEO guidelines. \#LI-MW3 Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter (*********************************** Instagram LinkedIn (**************************************************** _It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time._ _Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review._
    $54k-76k yearly est. 52d ago

  • Project Manager Assistant 2

    Techpro Power Group (All

    Project assistant job in Carmel, IN

    Description: Project Manager Assistant Level 2 (PMA L2) About Us: TechPro Power Group and Companies stand at the forefront of the power industry, offering cutting-edge solutions that optimize power equipment performance and reliability. As part of a family of companies that includes Potomac Electrical Services, Sentinel, Sentinel-TDS, and Switching Systems Solutions, we provide comprehensive services across various sectors. We are proud to be an employer of choice, recognized for our commitment to creating a positive work environment where innovation, collaboration, and diversity thrive. Our comprehensive services, including upgrades, retrofits, add-ons, refurbishment, and rigorous testing, are designed to meet and exceed the evolving demands of our clients. Whether you are a skilled technician, an engineer, or a member of our office support team, you'll find a culture that values your contributions and supports your professional growth. Join us and be part of a dynamic team driving the future of the power industry. Benefits: Health & Wellness including Medical, Dental, Vision and HSA 401(k) Retirement Plan Match Contribution PTO & Holiday Pay Paid Travel Expenses (when applicable) Career Advancement Opportunities Position Overview (see Key Responsibilities, Requirements & Additional Information Below): The PMA Level 2 provides intermediate support to project managers, assisting with administrative and coordination tasks, and managing smaller project components with oversight. How to Apply: To join our team, visit our careers page at TechPro Careers and complete your application today. Be sure to upload your resume if you have one. We look forward to learning more about you! Key Responsibilities: Administrative Support Schedule and prepare for meetings, manage mid-level communication, and maintain organized project files. Project Coordination Support PMs by coordinating specific project segments, assisting with budgeting, and performing initial takeoffs under guidance. Documentation and Reporting Assist in generating project status reports, maintain risk logs, and support tracking of project progress. General Support Support the project team and complete tasks as assigned by higher-level PMAs or project managers. Work closely with the project team to ensure alignment and act as a resource for PMA Level 1. Requirements (Education, Experience, Skills & Attributes): 1-3 years of experience in project coordination or related roles. Competency with project management software and Microsoft Office. Strong organizational and communication skills, with a proactive approach to problem-solving. Preferred Qualifications: Bachelor's degree in business administration, project management, or a related field is preferred. Experience in project estimating and familiarity with quoting and takeoff processes is highly desirable. Experience working on projects that involve cross-functional teams. Familiarity with the use of specialized project management or estimating software. Physical Requirements: This job involves both indoor and outdoor work. While performing the duties of this job, the employee is regularly required to: Lift, carry and/or move up to 75 pounds repeatedly. Climb ladders, staircases, step stools, stand, walk, sit, and operate vehicles for extended periods. Bend, stoop, crawl and work in awkward positions or confined spaces for several hours. The employee may occasionally be required to: Work outdoors in varying weather conditions including intense heat/cold, muddy and wet environments. Perform precision tasks with instruments and fittings. Communicate verbally and in writing. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. TechPro Power Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This job description outlines the primary responsibilities and qualifications for the position, highlighting the collaborative and essential skills necessary for success. While we aim to provide an accurate depiction of the role, actual duties may vary based on organizational needs and evolving business requirements. These statements describe the general nature and level of work performed and are not an exhaustive list of all responsibilities, duties, and skills required. #Potomac Testing Requirements:
    $24k-38k yearly est. 14d ago

  • Construction Project Administrator

    JLM Strategic Talent Partners

    Project assistant job in Anderson, IN

    WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field. We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including: Ongoing HR support Competitive benefits packages including- Health, Dental, Vision & Life insurance Our very own JLM Rewards incentive program THE IDEAL CANDIDATE The ideal candidate has a proven track record of working in construction and/or transportation They thrive in a fast paced and a team oriented environment. They get excited about construction projects as well as completing assignments on time. An individual who will do well in this position is self oriented, organized, a great communicator, and approachable. Comfortable working within a team environment at the project site. KEY RESPONSIBILITIES/SKILLS Prepare and manage change orders Prepare and manage procure to pay process Administration of payment procedures Administration of back-charges and resolution of claims Interface with Project Controls and Project Leadership on changes and progress regarding Seller and Subcontractor management Interface with multiple departments and disciplines to evaluate Seller/Subcontractor performance, ensuring compliance with contractual obligations Interface with Business Services for invoice and document management resolution Interface with Seller/Subcontractors regarding proper documentation backup, contract procedures, and work under the direction of Project Controller(s)/Contracts Manager Oversee sub-contractors. Track material costs and quantities entering project sites Create reports based on monthly material costs and inventory Other duties as assigned PERKS OF JOINING JLM We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $25.00 - $35.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.
    $25-35 hourly Auto-Apply 60d+ ago

  • Project Administrator

    Structure Resources

    Project assistant job in Indianapolis, IN

    Structure Resources is seeking a Project Admin to join our client's Indianapolis office. This is a direct-hire, full-time opportunity with a well-established commercial general contractor known for its commitment to quality, safety, and team-driven success. Our client is looking for a highly organized, detail-oriented professional to provide administrative support to multiple Project Managers. This role is ideal for someone with a background in construction administration who thrives in a fast-paced environment and takes pride in keeping projects running smoothly behind the scenes. This is a great opportunity for someone who enjoys supporting teams, maintaining structure, and being at the center of project coordination. What They're Looking For: 2+ years of experience in construction administration or related administrative support Proficiency in Microsoft Office applications Familiarity with construction submittal processes and AIA contracts/software Excellent organizational skills and attention to detail Ability to prioritize tasks and manage multiple deadlines Strong written and verbal communication skills Professional demeanor and the ability to handle a front-desk phone system as needed Working knowledge of general construction industry processes Based in or near Indianapolis; this is a fully in-office role Key Responsibilities: Provide admin support throughout the project life cycle-from startup to closeout Create, manage, and track submittals, RFIs, change orders, and other construction documents Prepare subcontractor and purchase order documentation Assist in compiling meeting minutes, progress updates, and closeout packages Maintain project files and databases with a high level of accuracy Communicate with architects, owners, superintendents, and subcontractors Support the receptionist area as needed (phones, filing, etc.) Handle various administrative tasks as assigned by the project team Compensation & Perks: Competitive hourly pay Health insurance (PPO or HSA options) Dental & vision coverage 401(k) with company match Paid time off Short-term disability coverage Monday-Friday, 8 AM-5 PM schedule (on-site role) If this sounds like something that could be a fit, please hit the "apply" button and a REAL human will review your application.
    $43k-71k yearly est. 60d+ ago

  • Project Assistant

    Global Channel Management

    Project assistant job in Indianapolis, IN

    Project Assistant needs technical writing skills Project Assistant requires: Technical writing. Knowledge of TrackWise and SAP Associates degree Manage the coordination and maintenance of documentation. Gather a list of contacts Complete and update the document repository Track project progress Assist in budget preparation Monitor work plan execution and in writing project related reports and other documentation and coordinating and scheduling of project meetings Package Details
    $24k-37k yearly est. 60d+ ago

  • Construction Project Administrator

    Gilliatte General Contractors

    Project assistant job in Indianapolis, IN

    Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Founded more than 35 years ago in Indianapolis and licensed in 38 states, Gilliatte General Contractors' experience and integrity delivers projects on time, with unmatched standards of quality. From humble beginnings, Gilliatte has grown into one of the Midwest's most respected general contracting firms. Today with a team of more than 45 dedicated employees, Gilliatte General Contractors continues to thrive. Construction Project Administrator to provide administrative support to the project management team by initiating project start-up procedures, maintaining organized documentation, and coordinating with key team members. This Position will work for multiple Construction Project Managers and requires the ability to multi-task. A preferred candidate will have a high-level comprehension of multifamily and commercial construction projects from inception to completion. This candidate must exercise initiative and discretion in setting priorities to carry out all assignments. Skills Required: Commercial Construction Project Coordination strongly preferred Knowledge of general construction industry Knowledge of submittals and POs Experience in construction organization is preferred Experience with AIA contracts and software preferred Excellent verbal and written communication skills Excellent time-management and the ability to prioritize tasks Ability to work in stressful situations Strong problem-solving skills Detail-oriented and organized Proficient in Microsoft Office Essential Job Responsibilities: Experience in the Construction industry is preferred Coordinate and support all areas of the project from preparing bid documentation to project close out Preparation of owner and subcontractor purchase orders, contracts, change orders, and owner change order requests Create, track and manage flow and distribution of submittals Prepare the project close-out documentations Preparation and distribution of ASI's (Architectural Supplemental Instructions) in RFI's (requests for info), and RFPs (request for proposal) to architects, owners, subs and superintendents Entering information into project portals Create and maintain job file records Field Phone calls Any other tasks that are assigned Working Conditions 40+ Hours/week | work schedule Monday - Friday | | Work/Office setting | Low Safety Risk | Deadline Requirements | Benefits: • Competitive Salary • Health , Dental and Vision Insurance • Life Insurance • 401 (k) with employer contributions • Paid Holidays and Vacations Compensation: $50,000.00 - $65,000.00 per year ABOUT USFounded more than 30 years ago in Indianapolis and licensed in 38 states, Gilliatte General Contractors' experience and integrity delivers projects on time, with unmatched standards of quality. Gilliatte offers complete capabilities in commercial contracting. From Historical Renovation / Reuse to LEED compliance for green building to BIM and other cutting edge construction practices, Gilliatte continues to set the standard in today's market. Gilliatte General Contractors was founded in 1985 by Gerry Gilliatte, using a $10,000 personal loan and some space in his garage. In 2004 Gerry retired, selling the business to son Adam Gilliatte (1996 to present) and company president Tom Ritman (1987 to present). Since then, Tom and Adam have been at the helm as partners. Raised by fathers in the industry, both “cut their teeth” in construction . Together, they have continued the unwavering example set by Gerry--”do your best work on every job and treat everyone like family.” From humble beginnings, Gilliatte has grown into one of the Midwest's most respected general contracting firms. Today with a team more than 50 dedicated employees Gilliatte General Contractors continues to thrive.
    $50k-65k yearly Auto-Apply 60d+ ago

  • Project Coordinator

    Vergence 3.3company rating

    Project assistant job in Indianapolis, IN

    . Must live in the Indianapolis area. Pay: $45.00/hour In this role you will: Serve as a liaison between department and partners, ensuring consistent communication and a positive customer experience throughout the project lifecycle. Coordinate project activities across teams-scheduling meetings, tracking tasks, following up on action items, and helping teams stay organized and on schedule. Monitor progress and timelines, ensuring milestones are met and any potential roadblocks are identified early and communicated effectively. Support documentation and reporting, helping maintain accurate project records, updates, and dashboards Promote consistency and collaboration by using standardized project management tools and templates within the PMO framework Contribute to process improvement, sharing feedback and ideas that enhance efficiency, communication, and overall project delivery Partner with agencies to manage department activities associated with projects with a varying level of complexity. Will primarily work with an external project manager to discuss project timelines and schedules, ensuring that milestones are met and deliverables are completed on time. Facilitate communication among project stakeholders, including department team members, vendors, and agency representatives.
    $45 hourly 60d+ ago

  • Project Coordinator

    Inpwr

    Project assistant job in Indianapolis, IN

    InPwr, Inc. is looking for a Project Coordinator to join our dynamic team! We are an award-winning electrical design-build firm headquartered in Indianapolis, IN, with offices in Denver, CO, and Los Angeles, CA. Named a 2019, 2022, and 2023 Top Places to Work, we believe in building it better, focus on complex opportunities, and taking the electrical design to the next level, with licenses in over forty states and projects across the nation. We InPwr people through personal commitment, relentless dedication, and driving results together. Come Join our Team! Note: This is not a remote position - You are required to be onsite Monday - Friday. Schedule: 8 hour shift Monday to Friday Benefits: Medical, Dental, Vision and Life Insurance 100% company paid for employees Paid vacation & holidays 401(k) company match 30-day paid sabbatical every 5 years of employment Stable employment with a growing company Highly competitive salary Day-to-day tasks include, but not limited to the following: Create / maintain job files, logs, and books for assigned projects to include both electronic & hard copies. Assist with all requests from the field and from the Project Manager (PM) supporting the Superintendent / Foreman. Project set ups, tracking, close-outs in Spectrum, and other management systems. Research of supporting vendors and tracking of local project teams. Maintain documentation and tracking of job equipment and materials. Create / maintain all project submittals, O&M manuals, project subcontracts, and change orders throughout the project timeline. Literary review documents including project update reports, proposals, and request for information. Manage field and contracting purchasing process, to include the quoting of materials, the submittal of P.O.'s, obtaining approvals, and reconciling any variances. Manage data entry for all job-related invoices, to include job costing. Assist the PM with any payroll items, expense reports, and personnel reimbursements. Attend weekly operations meetings at the office. Attend monthly Work In Progress meeting at the office. Be a frontline representative of the company for the field teams, internal teams, and vendors. Commitment to continual personal and professional growth. Qualifications: Experience in Accounting a plus. 1-3 years experience in construction industry preferred. Strong computer skills to include Microsoft office products. Understanding SharePoint and OneDrive a plus. Outstanding interpersonal skills, to include excellent verbal and written communication. Problem-solving capabilities to identify and resolve problems in an analytical and timely matter, by skillfully analyzing and providing alternative solutions. Effective time management through proper planning, organization, and ability to handle multiple initiatives at the same time. Working/ Environment/ Physical Demands to successfully perform the essential functions of this job. This is a stationary position that requires frequent sitting or standing, repetitive wrist motions, grasping, speaking, listening, close vision, color vision, and the ability to adjust focus. The employee must occasionally lift and/or move up to 25 pounds. Employees in this position must be physically able to efficiently perform the essential functions of the position. EEO, Drug Free Workplace Safety has always been our priority. Along with the usual protocols to protect our workforce, vendors, and business partners, we've implemented additional safety standards, specifically in response to minimizing the possibility of transmission of the COVID-19 virus. Along with CDC recommended guidelines associated with hand-sanitization and safe-distancing, we've established procedures to reduce exposure and susceptibility. These include providing personnel with appropriate PPE, limiting non-essential foot traffic, added cleaning protocols, and encouraging open lines of communication for feedback, questions, and concerns. Employment contingent upon successful completion of background investigation and drug screening. Smoke-free workplace. Drug-free work environment according to Federal Law. Visit us at **************** to apply online!
    $41k-62k yearly est. 10d ago

  • Project Coordinator

    ASM Research, An Accenture Federal Services Company

    Project assistant job in Indianapolis, IN

    The ER&R/1095-A project is seeking an outgoing, organized, eager, and proactive individual to fill a remote Project Coordinator role within the project PMO team. The candidate will assist the PMs with organizing and controlling project activities. The Project Coordinator role is a non-supervisory role but will be responsible for leading and coordinating members of the project team to accomplish assigned tasks and project deliverables in a timely manner. Support will often be provided in the form of collecting and documenting status updates of project schedule tasks and actions, maintaining files or tools which track appropriate project information or performance data, preparing or revising reports and presentations, and maintaining an organized repository of project information. **Key Responsibilities:** + Develop familiarity with Project Management methodologies and of contract stipulations and requirements. + Become knowledgeable of the ER&R/1095-A project and CMS policies and standards. + Ensure all project-identified processes and methodologies are executed and followed as applicable + Support the coordination and timely delivery of project deliverables, schedules, reports, and project plans. + Prepare meeting agendas; capture and send meeting minutes for client meetings + Coordinate data collection for reporting and data analysis + Collaborate with a team of project coordinators and project managers to ensure all aspects of the project are adequately supported. + Monitor status of all project deliverables and communicate priorities, escalating issues in a timely manner to the PMO Manager. + Assist with project site updates including risk register, action log, issue log, deliverables log, lessons learned log, and process improvement log. + Monitor and escalate issues as appropriate. + Excellent verbal and written communication and organizational skills. + Attention to details and multi-tasking abilities. + Problem solving skills. **Required minimum qualifications:** + Bachelor's Degree or equivalent OR 4 years' relevant experience in lieu of degree. + 1 additional year of relevant experience + Experience working in a fast paced and deadline driven environment. + Must be a US Citizen Candidates that do not meet the required qualifications will not be considered. **Preferred qualifications:** + Excellent written and verbal communication skills. + Excellent organizational skills and ability to effectively multi-task. + Familiarity with project management tools methodologies. + Ability to learn quickly. + Strong ability to work as a team and individually. **Compensation Ranges** Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees. **EEO Requirements** It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment. Physical Requirements The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions. **Disclaimer** The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. 72,000 EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.
    $41k-62k yearly est. 2d ago

  • Project Coordinator

    Padmore Global Connections

    Project assistant job in Indianapolis, IN

    Work Arrangement: Hybrid Engagement Type: Contract NOTE: Applications with resumes in PDF Format will be automatically rejected. Only Word format resumes will be considered. Short Description: The Indiana Office of Technology (IOT) is seeking a highly organized, proactive, relationship-focused and detail-oriented IT Project Coordinator to support the Enterprise Project Management Office (PMO). Complete Description: This role is ideal for someone who thrives on communication, enjoys connecting people and information, and takes pride in helping projects move forward smoothly. As an IT Project Coordinator, youll serve as a key point of contact between IOT, agency partners, vendors, and internal teamsensuring clear communication, timely follow-up, and consistent progress across multiple technology initiatives. Youll play a central role in keeping everyone aligned, informed, and confident in next steps. Key Responsibilities Serve as a liaison between IOT and agency partners, ensuring consistent communication and a positive customer experience throughout the project lifecycle. Coordinate project activities across teamsscheduling meetings, tracking tasks, following up on action items, and helping teams stay organized and on schedule. Monitor progress and timelines, ensuring milestones are met and any potential roadblocks are identified early and communicated effectively. Support documentation and reporting, helping maintain accurate project records, updates, and dashboards Promote consistency and collaboration by using standardized project management tools and templates within the PMO framework Contribute to process improvement, sharing feedback and ideas that enhance efficiency, communication, and overall project delivery Partner with agencies to manage IOT activities associated with projects with a varying level of complexity. Will primarily work with an external project manager (vendor or agency-side) to discuss project timelines and schedules, ensuring that milestones are met and deliverables are completed on time. Facilitate communication among project stakeholders, including IOT team members, vendors, and agency representatives.
    $41k-62k yearly est. 60d ago

  • Project Coordinator

    Indegene 4.4company rating

    Project assistant job in Gas City, IN

    We are a technology-led healthcare solutions provider. We are driven by our purpose to enable healthcare organizations to be future-ready. We offer accelerated, global growth opportunities for talent that's bold, industrious, and nimble. With Indegene, you gain a unique career experience that celebrates entrepreneurship and is guided by passion, innovation, collaboration, and empathy. To explore exciting opportunities at the convergence of healthcare and technology, check out ************************ Looking to jump-start your career? We understand how important the first few years of your career are, which create the foundation of your entire professional journey. At Indegene, we promise you a differentiated career experience. You will not only work at the exciting intersection of healthcare and technology but also will be mentored by some of the most brilliant minds in the industry. We are offering a global fast-track career where you can grow along with Indegene's high-speed growth. We are purpose-driven. We enable healthcare organizations to be future ready and our customer obsession is our driving force. We ensure that our customers achieve what they truly want. We are bold in our actions, nimble in our decision-making, and industrious in the way we work. Must Have Single point of contact for all reference-related queries, including conflicting requests, access issues, and locating references within the platform Complete all reference upload requests received through client-specific platforms from the creative agencies/originators Screen and validate references against their source documents and write/edit the abbreviated reference format as per the pre-defined style Maintain hygiene of the reference library by running regular quality audits and screening for duplicate references Upload references (after validation) into Veeva under the specific product/library, as requested by the agencies/originators Update bibliographies for each product/library and upload them to maintain a database of all the references uploaded under a specific product/library Validate the reference library on Veeva and ensure no duplication and data mismatch Flag any data mismatch or effort duplication to the appropriate stakeholders Screen the reference management platform(s) to identify missing information or identify duplicates and reconnect with the agency/originator to resubmit with the missing details or mark the duplicates obsolete within the platform(s) Select, order, and upload documents into internal databases (e.g., Mendeley, EndNote, Citavi) in order to centralize access to medical literature within client ecosystem while ensuring respect for applicable copyright legislation Manage the copyright clearance platform in the client ecosystem and be responsible for ensuring only copyright cleared references are added to internal database and uploaded onto the Veeva library Manage internal databases in order to ensure high quality information and appropriate maintenance of metadata/indexing.. Good to have EQUAL OPPORTUNITY Indegene is proud to be an Equal Employment Employer and is committed to the culture of Inclusion and Diversity. We do not discriminate on the basis of race, religion, sex, colour, age, national origin, pregnancy, sexual orientation, physical ability, or any other characteristics. All employment decisions, from hiring to separation, will be based on business requirements, the candidate's merit and qualification. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristics.
    $57k-78k yearly est. 14d ago

  • Project Coordinator

    Revone Companies

    Project assistant job in Greenwood, IN

    RevOne Companies is seeking a highly organized and detail-oriented Project Coordinator to support the planning and execution of software, website, and systems development projects across its portfolio of companies. This position requires regular, in-office work at the Greenwood, Indiana office to support collaboration with internal teams and stakeholders. The Project Coordinator organizes and supports project activities, helping to keep projects on track, on time, and within budget by handling administrative tasks, monitoring progress, and ensuring effective communication across teams involved in software, website, and system development initiatives. Supervisor Project Manager Department IT Key Responsibilities of the Position Coordinate and organize day-to-day activities for software, website, and system development projects Provide in-office administrative and coordination support to project managers and cross-functional teams Support project planning by maintaining schedules, timelines, and documentation Track project progress, milestones, deliverables, and dependencies Prepare and distribute meeting agendas, notes, status updates, and reports Facilitate communication between internal teams, external vendors, and stakeholders Monitor tasks and deadlines to help ensure projects remain on schedule and within budget Assist with documenting requirements, changes, risks, and issues Maintain project management tools, systems, and shared project workspaces Identify potential project risks or delays and escalate concerns as needed Support multiple projects simultaneously while maintaining attention to detail Requirements Requirements of the Position 1-3 years of experience in a project coordination, project support, or administrative role Strong organizational and time management skills Excellent written and verbal communication skills Ability to manage multiple priorities in a fast-paced environment Proficiency with Microsoft Office, Google Workspace, or similar tools Preferred Qualifications of the Position Experience supporting software development, web development, or IT/system-related projects Familiarity with project management tools (e.g., Jira, Asana, Monday.com, Smartsheet, Trello) Basic understanding of Agile, Waterfall, or hybrid project management methodologies Experience working with cross-functional teams or external vendors What RevOne Offers Starting salary of $55,000+ per year, based on experience and qualifications Competitive benefits package (details provided during interview process) Paid time off and holidays Professional growth opportunities within RevOne Companies Collaborative, team-oriented, in-office work environment If you are a motivated and organized professional with a passion for driving IT projects to success, we would love to hear from you! Apply today to join our team as an Project Coordinator! Location: Greenwood, IN Work Arrangement: In-Office - Required Salary: Starting at $55,000 per year, commensurate with experience Employment Type: Full-Time
    $55k yearly 17d ago

  • Project Engineer Intern

    The Hagerman Group 4.3company rating

    Project assistant job in Fishers, IN

    Who is Hagerman? Since 1908 The Hagerman Family has built trust and earned confidence as leaders in diverse markets of the construction industry. We are a construction solution provider. will be at a Hagerman job site. Job Summary: The Project Engineer Intern will support project teams in the planning, coordination, and execution of commercial construction projects. This role provides hands-on experience in both field and office settings, offering exposure to project management, scheduling, safety, and quality control. Interns will assist with project documentation, communication with subcontractors and suppliers, and job site visits while gaining practical knowledge of construction processes and career development in the industry. Key Responsibilities Support Project Managers and Project Engineers with documentation such as RFIs, submittals, meeting minutes, and change orders. Create, update, and maintain project logs, reports, and organized files. Participate in job site walks to monitor progress, safety, and quality. Collaborate with project teams, subcontractors, suppliers, and other stakeholders to ensure project alignment and success. Help track and analyze project schedules, budgets, and logistics for materials, labor, and equipment. Document and communicate project updates by recording meeting minutes and supporting team discussions. Promote and monitor compliance with the company's Health and Safety Management Program. Contribute to project close-out activities, including punch lists and securing warranties. Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas at this time. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. An Equal Opportunity Employer.
    $30k-36k yearly est. 60d+ ago

  • Project Engineer Internship - Summer 2026

    Shiel Sexton Company 2.9company rating

    Project assistant job in Indianapolis, IN

    Shiel Sexton has a deep bench of resources with over 300 professionals specializing in all facets of the construction industry including: Project Management, Field Supervision, Green Building Expertise, Building Information Modeling (BIM), Safety Management and Quality Assurance. We have a passion for creating a great building experience which pushes us to an exceptional standard each day. We Build for People Who Expect More. This is what defines our company and our culture. As a 100% employee-owned company, Shiel Sexton is dedicated to creating an inclusive and diverse environment with a wide range of experience, knowledge, and strengths. We have built a culture regardless of race, color, religion, gender, age, national origin, sexual orientation, or disability where your voice can and will be heard. After all, a great company can only be as great as its employees, and our team is the best of the best Project Engineer Intern at Shiel Sexton The Project Engineer Intern reports directly to their designated supervisor and the talent management partner. The internship will provide an opportunity for students to have a hands- on learning experience in the construction industry and gain insight into the construction process by working on one of Shiel Sextons active projects. Student will assist the project team in all aspects of the construction process from onsite supervision, estimating, scheduling, safety and quality control, contract, and budget management, etc. Major Objectives: Understand the various roles and responsibilities of the office and site construction team positions. Develop an understanding of a project's field operations by supporting field staff Support construction team with subcontractor coordination, material tracking, file management, document control, and progress reporting. Gain general user knowledge of construction management software such as ProCore Work as a team player by helping fellow employees as needed and take on new or different responsibilities. Network with people in the industry and gain valuable insight into experiencing teamwork and collaboration. Required Skills and Qualifications: Currently enrolled in a construction related degree, engineering and/or business related degree Candidates must be prepared to work in a construction environment including regular walking, bending, stooping, reaching, and working off ladders Regular “local” travel to job site(s) is to be expected, so reliable transportation is necessary Computer based knowledge Word, Excel and project management systems such as Viewpoint or ProCore a plus Eagerness to learn with a positive can-do attitude Strong work ethic. Highly motivated and willing to do what it takes to get the job done right Good attention to detail, with the ability to recognize discrepancies Ability to follow direction and manage specific tasks to completion Proven ability to communicate effectively through written and verbal communication Ability to learn new technologies and concepts Willing to work a variety of tasks alone or as part of a team
    $33k-40k yearly est. 60d+ ago

  • 2026 Project Engineering Intern

    V2X

    Project assistant job in Indianapolis, IN

    + Helping to manage projects in all phases of the system lifecycle. + Providing basic support developing, documenting, and tracking project schedule, costs, technical status, and plans. + Applying engineering knowledge to solve technical and task issues. + Participating as a member of an integrated product team consisting of many disciplines. + Contributing to the completion of project/program milestones under the general guidance of the immediate supervisor and team leads. + Following established Project Engineering processes and procedures. **Security Clearance & Other Requirements:** This position requires the ability to access systems that contain information restricted to US Citizens based on certain Federal Government contractual requirements. **Required Skills:** + Positive attitude and proven leadership skills + Customer focus and ability to collaborate + Excellent written and verbal communication skills + Systems, Electrical, Software, Aeronautical, Mechanical Engineering or related coursework. **Desired Skills:** + Knowledge of MS Office or other presentation tools + Previous Engineering project and/or internship experience + Ability to work in a team environment + A cumulative GPA of 3.0+ is strongly desired (Please upload an unofficial transcript when applying) **Education Requirements:** + Candidate must be enrolled in an accredited college or university, pursing a technical degree in Engineering (Aeronautical, Computer Engineering, Electrical, Mechanical, Software or Systems), Computer Science or a closely related STEM field + Must have obtained Sophomore, Junior, Senior or Post graduate status as of Spring 2025. The level will be based on the candidate's qualifications, including degree credits earned + A cumulative GPA of 3.0+ is strongly desired + **Please include your transcript with your resume** Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.
    $30k-39k yearly est. 60d+ ago

  • 2026 Project Engineering Intern

    V2X Current Openings

    Project assistant job in Indianapolis, IN

    Helping to manage projects in all phases of the system lifecycle. Providing basic support developing, documenting, and tracking project schedule, costs, technical status, and plans. Applying engineering knowledge to solve technical and task issues. Participating as a member of an integrated product team consisting of many disciplines. Contributing to the completion of project/program milestones under the general guidance of the immediate supervisor and team leads. Following established Project Engineering processes and procedures. Security Clearance & Other Requirements: This position requires the ability to access systems that contain information restricted to US Citizens based on certain Federal Government contractual requirements. Required Skills: Positive attitude and proven leadership skills Customer focus and ability to collaborate Excellent written and verbal communication skills Systems, Electrical, Software, Aeronautical, Mechanical Engineering or related coursework. Desired Skills: Knowledge of MS Office or other presentation tools Previous Engineering project and/or internship experience Ability to work in a team environment A cumulative GPA of 3.0+ is strongly desired (Please upload an unofficial transcript when applying) Education Requirements: Candidate must be enrolled in an accredited college or university, pursing a technical degree in Engineering (Aeronautical, Computer Engineering, Electrical, Mechanical, Software or Systems), Computer Science or a closely related STEM field Must have obtained Sophomore, Junior, Senior or Post graduate status as of Spring 2025. The level will be based on the candidate's qualifications, including degree credits earned A cumulative GPA of 3.0+ is strongly desired Please include your transcript with your resume
    $30k-39k yearly est. 60d+ ago

  • 2026 Project Engineering Intern

    Vectrus (V2X

    Project assistant job in Indianapolis, IN

    * Helping to manage projects in all phases of the system lifecycle. * Providing basic support developing, documenting, and tracking project schedule, costs, technical status, and plans. * Applying engineering knowledge to solve technical and task issues. * Participating as a member of an integrated product team consisting of many disciplines. * Contributing to the completion of project/program milestones under the general guidance of the immediate supervisor and team leads. * Following established Project Engineering processes and procedures. Security Clearance & Other Requirements: This position requires the ability to access systems that contain information restricted to US Citizens based on certain Federal Government contractual requirements. Required Skills: * Positive attitude and proven leadership skills * Customer focus and ability to collaborate * Excellent written and verbal communication skills * Systems, Electrical, Software, Aeronautical, Mechanical Engineering or related coursework. Desired Skills: * Knowledge of MS Office or other presentation tools * Previous Engineering project and/or internship experience * Ability to work in a team environment * A cumulative GPA of 3.0+ is strongly desired (Please upload an unofficial transcript when applying) Education Requirements: * Candidate must be enrolled in an accredited college or university, pursing a technical degree in Engineering (Aeronautical, Computer Engineering, Electrical, Mechanical, Software or Systems), Computer Science or a closely related STEM field * Must have obtained Sophomore, Junior, Senior or Post graduate status as of Spring 2025. The level will be based on the candidate's qualifications, including degree credits earned * A cumulative GPA of 3.0+ is strongly desired * Please include your transcript with your resume
    $30k-39k yearly est. 60d+ ago

  • Project Controls Administrator - Life Science Construction

    Turner & Townsend 4.8company rating

    Project assistant job in Indianapolis, IN

    Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. Job Description Turner & Townsend are seeking an ambitious Project Controls Administrator to join our growing team. The ideal candidate is an ambitious construction professional with experience analysing cost and schedule in large construction projects or programs. *Hybrid opportunity Responsibilities: Provide preconstruction support during project approval phase, historical cost data, assist in development of annual contractor purchase orders. Manage internal project budget / schedule of values within project management software, for monthly financial reporting on multiple projects. Manage external project budget and communications within external project management software including commitment management, change management, document control, etc. Manages monthly forecasts and cash flows, understands forecast variances, and develops monthly executive reports. Manage monthly vendor invoice review process within invoicing software, including project management review, 3rd party auditing services, and communication with accounts payable. Responsible for accurate accrual reporting for all existing PO's, including communication with vendors and finance. Facilitate change order routing and review processes within project management software, content analysis, and executive approval as required. Review project financial health with management team each month (via dashboards, budget software, schedule comparisons, productivity reports, etc.) Management of internal and contractor risk register update & contingency evaluation. Financial closeout of internal budgets, vendor POs, etc. Work closely with site scheduler to compare financial forecasts and risks that are in alignment with schedule updates. SOX control responsibilities may be part of this role, which are to be adhered to where applicable. Qualifications Bachelor's degree in construction management, cost management, quantity surveying, engineering or field related to construction. Minimum of 7 years of applicable experience. Ability to clearly communicate financial status and schedule details. Experience with project management, cost control, and scheduling software required. Excellent communication, presentation, and analytical skills are necessary in this highly collaborative role. Strong communication skills. Additional Information *On-site presence and requirements may change depending on our client's needs* Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this, we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Please find out more about us at ************************** and ********************** All your information will be kept confidential according to EEO guidelines. #LI-MW3 Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
    $54k-76k yearly est. 51d ago

Learn more about project assistant jobs

How much does a project assistant earn in Carmel, IN?

The average project assistant in Carmel, IN earns between $20,000 and $46,000 annually. This compares to the national average project assistant range of $25,000 to $57,000.

Average project assistant salary in Carmel, IN

$30,000

What are the biggest employers of Project Assistants in Carmel, IN?

The biggest employers of Project Assistants in Carmel, IN are:
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  2. Techpro Power Group (All
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