Project assistant jobs in Palm Beach Gardens, FL - 457 jobs

Why You'll Love This Opportunity Our client is a nationally recognized general contractor and facility-maintenance partner trusted by Fortune 500 brands coast-to-coast. Operating with the agility of a 10-person core team supported by a custom Microsoft-based platform, they deliver fast-moving projects without the red tape of larger GCs. As they gear up for the next growth chapter, they need a hands-on Project Administrator to keep field and office operations running smoothly. What You'll Do Coordinate procurement and buy-outs for subcontractors and vendors. Draft and update project schedules, meeting minutes, and action logs. Track RFIs, submittals, change orders, drawings, and specifications to ensure nothing slips through the cracks. Support pre-construction planning by securing resources and confirming permit requirements. Oversee punch-list tracking and assemble close-out packages for the client. Process subcontractor invoices and assist with monthly owner billings. Provide administrative backup to the project manager and field superintendent as needed. The Expertise You Bring 3+ years of commercial construction experience in coordination, administration, or project management. Proficiency with Microsoft Outlook, Word, Excel, and Project; CRM or field-service software knowledge is a plus. Strong communication, follow-through, and vendor-relations skills that thrive in an unstructured, high-accountability culture. Ability to juggle multiple deadlines, own your results, and collaborate with senior leadership and field teams. What's In It For You Full medical, dental, vision, life, and generous PTO package. High visibility with senior leadership-your contributions directly impact client satisfaction and company growth. Stable pipeline of nationwide projects with marquee clients and minimal travel requirements. Work Environment This is a 100 % in-office role at the company's West Palm Beach operations hub. Expect a wear-many-hats atmosphere where initiative, reliability, and professional pride are valued above all else. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

The Construction Project Assistant is an entry-level, hands-on role that supports Project Managers in the field and helps keep residential construction projects moving forward. This position is ideal for someone who enjoys variety, being out in the field, and learning the fundamentals of project management through real-world experience. Many Construction Project Assistants grow into Project Manager Apprentice and Project Manager roles over time, with increased responsibility and compensation at each stage. If you're dependable, flexible, and eager to learn, this role offers meaningful responsibility and real career growth. Hours: Typically 7:30 AM - 4:30 PM (may vary based on daily workload) Work Style: Field-based, supporting active projects Territory: Assigned North or South territory Pace: Fast-moving, dynamic schedule that can change day to day What would I be doing? No two days look the same. You'll support Project Managers and Territory Managers with a wide range of tasks, including: Supporting PMs in the field (sitting in on inspections, job site check-ins, documentation) Driving between job sites within a designated territory Collecting payments and getting checks signed by clients Assisting with forms, permits, and project documentation Helping coordinate subcontractors and inspections Picking up and delivering materials or paperwork Assisting with project closeouts and client follow-up Helping wherever needed to keep projects on track This is a field role - frequent driving and flexibility are part of the job. What does it take to win? No prior experience required - we're looking for the right mindset . You'll thrive in this role if you are: Team-oriented, dependable, and flexible Comfortable taking direction and supporting others Humble, positive, and eager to learn Organized and able to move between tasks quickly Comfortable driving and working in the field What about compensation and benefits? Hourly position starting at $16-$18 an hour, with overtime opportunity Clear path for long-term growth and advancement 401k retirement program Health, dental, and vision insurance Company provided life insurance and short / long term disability Paid vacation, paid sick time, paid holidays, and paid paternity/maternity leave Company paid access to Dave Ramsey's SmartDollar Financial program (including 1 on 1 financial coaching) Gym reimbursement Entrusted is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Yacht Management Assistant - Permanent - Palm Beach, FL - Competitive package This is an excellent opportunity to join a global yacht management based in Palm Beach, FL You will assist and support one or more of the Yacht Managers in their duties which includes; Day to day organisation and administration of management activities provided under the terms of the respective yacht management agreement Responsibilities include: Liaison and co-ordination with the Crew Manager, Technical Manager, Safety & Compliance Manager, Yacht Accountants and other Yacht Manager Assistants to provide for the smooth and efficient operation of each yacht Providing a key point of contact for the yachts allocated to your team Assist the Yacht Manager during ISM, ISPS & MLC internal audits; Assist with obtaining crew certification Liaise with agents to make port arrangements, berth reservations and other requirements Work in close cooperation with members of the Yacht Management Finance team to administer, monitor and manage operational expenditure against budget Liaise with the designated Technical Manager to in relation to outstanding defect reports and technical matters Plan and organise Yacht Managers travel plans, booking flights and hotels as required Experience Required: Experience working on yachts or for a yacht management company (desirable) Prior experience in a PA or administrative role (desirable) Good IT skills; able to use MS Office products to intermediate level Skilled at organization and administration of office work Attention to detail, conscientiousness and capable of recording information accurately Able to solve problems, balance priorities and manage time; Positive, can-do personality. Professional in approach. Someone who enjoys working in a fast paced environment. Good standard of written and spoken English. Fluency in another language is desirable You must have the right to work in the USA to be considered and live in commutable distance to the office in Palm Beach. The role is office based 5 days a week. In addition to the base salary, you will receive a 15% bonus discretionary bonus and excellent benefits including 401k, Private Medical, Vision & Dental Insurance, generous vacation allowance and more To apply, please contact Tom Settle on +***********59 or send your CV to **************************** Navis Consulting; Keeping your career on course.

Life's Abundance is looking for a reliable and motivated Project Coordinator. The Project Coordinator provides administrative and operational support across multiple departments, helping ensure projects stay organized, on schedule, and properly documented. This role is designed for someone who thrives in a fluid environment where priorities shift and new projects emerge. This role works closely with Operations, Compliance, and other teams to coordinate tasks, track progress, maintain records, and support cross-functional initiatives. The ideal candidate is highly organized, detail-oriented, adaptable, and comfortable working independently in a fast-paced environment. Strong proficiency with modern tools-including AI-powered tools-is important. Schedule: Monday - Friday, 9:00 a.m. to 5:30 pm EST Location: Jupiter, FL (onsite) Role Type: Salary, fulltime An abundance of benefits: Paid Personal Time Off Paid Volunteer Time Off Paid National Holidays Off Life's Abundance has 4 quarterly and an annual bonus that salaried employees are eligible for from day one. Medical insurance for employees plus family that includes dental and vision - with up to 90% paid by the company Dental insurance with our basic dental package is 100% free to employees. Vision Insurance Flexible Spending Account Hospital Indemnity Shares of company stock through the Employee Stock Ownership Plan (ESOP) 401K Saving Plan Professional development, as we prefer to promote from within as much as possible. Met Law Program Discounts on Company Products Casual dress - every day is casual Friday Key Responsibilities: Project Support & Coordination Support multiple projects simultaneously across Operations, Compliance, and other departments. Track project timelines, deliverables, and action items; follow up with team members to keep work moving. Assist with meeting preparation, note-taking, and capturing next steps. Maintain project documentation, files, and status reporting in shared systems. Assist with scheduling and coordinating cross-department meetings. Capture processes in a repeatable, scalable format so projects can be handed off cleanly and performed consistently across teams. Compliance & Accuracy Coordinate with Compliance on documentation requests and workflow support. Serve as the on-site point person for compliance-related issues and interact with the company's third-party compliance consulting firms. Maintain confidentiality when handling sensitive information. Proactively follow up on compliance-related action items to ensure deadlines are met. AI & Tool Utilization Use AI tools to improve efficiency in drafting, summarizing, organizing, and task management (while ensuring accuracy and confidentiality). Help identify opportunities for process improvements and automation. Qualifications: Required Bachelor's degree required (Business Administration or related field preferred) 1+ years of experience in administrative support, project coordination, operations support, or similar role. Strong attention to detail and ability to maintain accurate records. Highly organized, with the ability to juggle multiple priorities and deadlines. Self-starter with the ability to work independently and follow through without close supervision. Adaptable, flexible, and comfortable working across different departments and project types. Strong computer skills with Microsoft Office/Google Workspace (Excel/Sheets especially). Comfortable using AI tools responsibly to increase productivity (ChatGPT, Copilot, etc.). Preferred Experience supporting compliance, accounting, or regulated business processes. Experience with project management tools (Asana, Monday, Trello, ClickUp, etc.). Experience with documentation/SOP creation. Core Skills & Competencies Attention to detail Organization & prioritization Written and verbal communication Follow-through and accountability Confidentiality and professionalism Process improvement mindset Comfort working with ambiguity and shifting priorities AI proficiency (prompting, summarizing, organizing, drafting) with strong judgment Work Environment / Expectations Cross-functional role supporting multiple teams. Must be comfortable learning new processes quickly. Ability to manage multiple projects and tasks while maintaining accuracy. At Life's Abundance, we put people first - in fact, that principle is hardcoded in how we do business. By shifting the conversation from profit to purpose and from sales to sustainability, we are committed to empowering people and pets to live healthier and happier lives: As a Certified Evergreen company, we have found that nurturing a workforce motivated by our purpose and culture builds a rock-solid foundation. We take care of our people, and they take care of our customers, distributors, communities, and families. Our culture is an investment in a stronger company, which in turn strengthens the world at large. We are 100% employee-owned, and this is evident in the way we take ownership of initiatives and work together as a team. If you're an energetic, collaborative person who wants to make a positive dent in the universe while helping others live their best lives, we want to hear from you! At Life's Abundance, we don't just accept differences - we celebrate, support, and thrive on them for the benefit of our employees, our products, and our communities. Life's Abundance is proud to be an equal-opportunity employer.

Pirtle Construction is one of Florida's premier builders, with a yearly revenue of over $250 million. The company specializes in constructing public facilities, including schools, public safety, municipal projects, and private/commercial development. Since 1968, Pirtle Construction has been committed to delivering excellence from concept to completion. Pirtle Construction Company has earned a distinct reputation for providing exceptional client service while constructing high-quality buildings. Our Team is an integral part of our success and the key behind our reputation as one of the most respected builders in Florida. We strive to reward our employees by creating an environment that promotes professional and personal growth. We are proud to offer competitive salaries and benefits in a company that cares about its people. Pirtle Construction is proud to share company ownership with its employees through our Employee Stock Ownership Plan (ESOP) We are seeking a Project Coordinator who is well-organized, detail-oriented, a great communicator, must have the ability to work independently, and have a passion for success and growth while being able to handle a fast-paced environment and work on multiple projects simultaneously. The ideal candidate will provide administrative support to the Project Management Team. Responsibilities Process general correspondence for the Project Manager. Process change orders with subcontractors and owners. Process bid packages to bidding subcontractors, owners, and architects. Process, log, collect, assemble, and submit all closeout documents. Assist the Project Manager with calendar and appointments. Maintain and update daily job logs, construction progress photographs, submittals, meeting minutes, subcontractor, and other contact information for your projects. Communicate with owners, vendors, subcontractors, and architects via fax, e-mail, and phone. Responsible for electronic filing of project material. Must have experience in construction processes for Submittals, RFI, Subcontracts, COI, subcontractor relations, scheduling, and purchasing. "We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.” Skills and Qualifications Strong knowledge of Microsoft Office (Word, Excel, and Outlook). Exceptional communication and interpersonal skills. Demonstrate ability to manage details and multitask. Excellent organizational and follow-through skills. Ability to handle change. Must have experience in construction (Required) Bi-lingual is a plus.

Role Title: Oracle Project Coordinator Employment Type: Contract / Contract-to-Hire Duration: 6-month CTH preferred (2-year roadmap) Our client is launching a full-suite implementation of Oracle Cloud/Fusion and is seeking a detail-oriented Oracle Project Coordinator to support two internal Project Managers and collaborate closely with the systems integrator. This role will help keep project activities organized, documented, and on track throughout the multi-year transformation program. The position is designed as contract-to-hire for the right candidate. Key Responsibilities Provide day-to-day coordination support across Oracle Cloud/Fusion project workstreams. Assist two internal PMs with project schedules, task tracking, milestones, and reporting. Maintain project documentation, meeting notes, action items, and decision logs. Organize and facilitate project meetings, workshops, and status checkpoints. Track risks, issues, and dependencies; follow up with owners to drive resolution. Assist with vendor and systems integrator coordination and communication. Support testing coordination, cutover preparation, training logistics, and user readiness activities. Help ensure alignment with governance processes, timelines, and program objectives. Requirements 3+ years of IT project coordination experience supporting mid-to-large initiatives. Hands-on experience working on Oracle Cloud/Fusion projects. Exposure to or familiarity with Oracle Financials (preferred). Strong organizational skills with excellent attention to detail and follow-through. Proficient with project management tools (e.g., MS Project, Smartsheet, Jira, or similar). Strong written and verbal communication skills, with the ability to interact across teams. Ability to work onsite in Ft. Lauderdale 3-4 days per week.

Job Title: Admin Coordinator III Shift Schedule: Monday to Friday 8am 5 pm Duration: 9 months with possible extension About the Role We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams. This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment. Key Responsibilities Operations & Workplace Efficiency Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives. Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums. Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights. Apply visual management principles to improve communication, alignment, and employee engagement. Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies. Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions. Analytics & Digital Enablement Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps). Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving. Consolidate operational, performance, and project data to support business and leadership decision-making. Partner with leaders to develop data-driven presentations and business updates. Business & Office Coordination Provide business and office support, including calendar coordination, meeting preparation, and expense processing. Prepare, review, and format correspondence, reports, presentations, and communication materials. Support leadership reviews, site visits, procurement coordination, and cross-functional projects. Maintain confidentiality and professionalism when handling sensitive and business-critical information. Education and Qualifications Bachelor s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field. Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination. Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required. Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis). Working knowledge of Power BI and Power Platform (Power Automate, Power Apps). Strong written and verbal communication skills with experience creating professional, leadership-ready presentations. Highly organized, attention to details with the ability to manage multiple priorities independently. Key Attributes Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization. Detail-oriented, tech-savvy, and analytical mindset. Strong coordination and follow-up skills; able to influence without formal authority. Proactive, adaptable, and comfortable working in dynamic, changing environments.

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Mental Health and Wellness Committee - that ensures our employee's individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role. POSITION SUMMARY: The Accounting Administrative Assistant will provide administrative and operational support to the Accounting Department under the supervision of the Director of Accounting. This role is responsible for scanning, filing, organizing, and maintaining financial and accounting records, as well as assisting with Accounts Payable (AP), Accounts Receivable (AR), and Banking functions. The ideal candidate is detail-oriented, dependable, and capable of communicating effectively both verbally and in writing while working in a fast-paced, deadline-driven professional environment. DUTIES/RESPONSIBILITIES: Assist and back-up Accounts Receivable (AR) with processing of incoming mail, including posting cash receipts, whether electronic or physical checks. Complete vendor/client registration requests for electronic payment conversion. Process and return duplicate or overpaid checks to clients. Update the barcode in Expert Image for each expense report. Scan supporting documents into Expert Image. Compile and maintain supporting documents in iManage for the department. Scan fimwide voided checks into iManage. Manage address changes, including responding to the request and inquiries. Support and back-up the AP and Banking team as follows: AP: Upload missing images to Expert AP for invoices; upload the FEDEX feed into Expert AP; assist with entering check requests and post and hold as needed. Banking: Post incoming or outgoing wire transfers. Any and all other duties as may be required of the job. REQUIRED SKILLS/ABILITIES: Experience in an office environment. Experience in an accounting environment. Detail-oriented, adapt well to change, and possess good written and verbal communication skills. EDUCATION AND EXPERIENCE: Associate Degree in Accounting Replies are given within 24 hours, so apply today for immediate consideration. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Introduction At Gallagher Bassett, we're there when it matters most because helping people through challenging moments is more than just our job, it's our purpose. Every day, we help clients navigate complexity, support recovery, and deliver outcomes that make a real difference in people's lives. It takes empathy, precision, and a strong sense of partnership-and that's exactly what you'll find here. We're a team of fast-paced fixers, empathetic experts, and outcomes drivers - people who care deeply about doing the right thing and doing it well. Whether you're managing claims, supporting clients, or improving processes, you'll play a vital role in helping businesses and individuals move forward with confidence. Here, you'll be supported by a culture that values teamwork, encourages curiosity, and celebrates the impact of your work. Because when you're here, you're part of something bigger. You're part of a team that shows up, stands together, and leads with purpose. Overview Gallagher Bassett Technical Services (GBTS) is a professional Industrial Hygiene (IH) and Environmental, Health & Safety (EH&S) consulting division of Gallagher Bassett. We are seeking a qualified Associate Project Specialist to become a valued member of Industrial Hygiene and Building Science Team in the Miami/Fort Lauderdale area. The ideal candidate for this position must be a motivated individual with the ability to conduct field assessments and generate quality deliverables with minor supervision. Pay Range: $22.00 to $25.00 an hour depending on experience. Location: Miami / Fort Lauderdale Area Hours: M-F 8am - 4pm or something similar (may be required to work some nights and weekends) How you'll make an impact Position Summary: Hybrid work location (e., home and office), reporting to a Senior Project Manager. Anticipated > 50% travel throughout Florida, with potential for minimal travel throughout the United States. Conduct various assessments, including but not limited to, pre-demolition/renovation hazardous building surveys (e.g., asbestos, lead-based paint, PCBs, etc.), indoor air quality (IAQ) assessments, moisture/mold damage assessments, worker exposure monitoring, and radon testing. Hands-on experience with various exposure monitoring and sampling devices (e.g., moisture meter, high volume and personnel pumps, handheld direct-read devices, etc.). Knowledgeable with applicable federal, state, and local regulations associated with field assessments (e.g., OSHA, EPA, NIOSH, FDEP, etc.). Ability to generate reports based upon findings of fieldwork in accordance with applicable federal, state, and local regulations, as well as current industry guidelines and best practices. About You Required: Bachelor's degree from an accredited college. AHERA-certified Asbestos Inspector and/or Supervisor (preferred current status) Minimum 1-3 years of professional experience in Environmental Consulting and Industrial Hygiene. Valid driver's license and insurance for personal vehicle. Computer competency in Microsoft Office products including Word, Excel, and PowerPoint. Home access to high-speed internet (computer and monitors provided). Ability to navigate client properties, which could entail climbing, walking, and lifting at least 25 lbs. Ability to pass a medical clearance physical to wear a respirator. Ability to pass criminal background check. Available on occasion for off-shift and weekend work or other field investigations which will require overnight stays. Desired: NIOSH 582 Certificate Florida licensed Mold Assessor EPA certified Lead Inspector and/or Risk Assessor Florida licensed Radon Measurement Technician or Specialist. Experience with Phase I and Phase II environmental site assessments. Bi-lingual or multi-lingual communication skills. Strong organizational skills and ability to participate in multiple projects at the same time. #LI-KB3 Compensation and benefits We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you'll get, depending on your job level these benefits may improve: Medical/dental/vision plans, which start from day one! Life and accident insurance 401(K) and Roth options Tax-advantaged accounts (HSA, FSA) Educational expense reimbursement Paid parental leave Other benefits include: Digital mental health services (Talkspace) Flexible work hours (availability varies by office and job function) Training programs Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing Charitable matching gift program And more... The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process. We value inclusion and diversity Click Here to review our U.S. Eligibility Requirements Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as "protected characteristics") by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Administrator to oversee daily office operations, ensure a smooth workflow, and support our team with both administrative and operational tasks. The ideal candidate will be skilled in multitasking, managing office supplies, helping the operations team, and fostering a positive work environment. Essential Duties and Responsibilities include, but are limited to the following: Monitor and direct incoming mail daily; prepare outgoing mail for pickup. Scan mail and send to appropriate employees or import into systems. Greet visitors to the office and direct visitors to the correct location. Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability. Organize company events, meetings, catering and other logistics. Coordinate with outside vendors and contractors. Create reports, prepare presentations, and write letters. Coordinate the use and organization of office space. Manage inventory of office supplies; purchase supplies and equipment when needed. Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing inconsistencies. Communicate effectively with internal and external stakeholders via email and phone calls. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelor's degree preferred or equivalent administrative experience. Excellent written and verbal communication skills. Effective problem-solver. Highly organized and detail oriented. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Attention to detail and proven ability to perform tasks with a high degree of accuracy. Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment. Ability to cross-train within multiple operational functions. Willingness to assist wherever needed, excellent multi-tasking skills.

About Us At The Pharmacy Hub, we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience. Core Values The Pharmacy Hub is dedicated to breaking barriers in healthcare by championing access, intervention and affordability. Customer-first mindset - we develop strong partnerships with telehealth platforms and healthcare companies to enhance access and understand their specific needs Innovation for intervention in care - we develop advanced compounding solutions and products to better support patient health outcomes Continuous improvement - we continuously improve our processes and offerings through intelligent, honest and transparent practices to deliver cost-effective solutions that truly benefit our clients and their patients. You will play a pivotal role in maintaining these values and contributing to the company's mission of redefining healthcare delivery through superior pharmacy services. About the Role Key Responsibilities Support the Project Manager in planning, executing, and monitoring operational projects across all departments: PV1, Fulfillment, PV2, Shipping, Warehouse, Inventory, and Compounding. Assist in creating project schedules, timelines, and task lists. Track project progress and report on key performance indicators (KPIs), deadlines, and milestones. Coordinate with department leads to ensure resource availability and timely completion of tasks. Maintain accurate project documentation, including meeting notes, status reports, and process updates. Identify potential bottlenecks and escalate issues to the Project Manager as needed. Assist in process improvement initiatives and workflow optimization. Prepare presentations, dashboards, and reports for management. Support cross-functional communication and follow-up on action items. Qualifications 5 years of experience supporting project management or operations in healthcare, pharmacy, or manufacturing environments. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace. Experience with project management tools (Jira). Strong organizational and multitasking skills. Excellent written and verbal communication skills. Detail-oriented with the ability to follow through on multiple tasks simultaneously. Ability to work collaboratively across multiple teams and departments. Basic understanding of operational workflows, KPIs, and scheduling is a plus. Preferred Skills Knowledge of pharmacy operations, compounding, and fulfillment processes. Experience preparing reports and dashboards for management. 100% on site in Davie, FL Pay Range$54,000-$74,000 USD Benefits: 401(k) with up to 4% matching Medical, dental, vision and life insurance Paid time off Paid public holidays At The Pharmacy Hub, we don't just offer jobs-we offer opportunities for career growth and development. We take pride in our fast-paced, team-driven culture and are committed to supporting our employees in achieving success. If you're ready to join a company that values hard work, dedication, and teamwork, apply today! We look forward to welcoming you to The Pharmacy Hub and working together to deliver top-tier pharmacy fulfillment solutions.

360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile. Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us. We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change. Job Description MUST HAVE: · Expert experience in the use and administration of SharePoint sites o Including experience with Microsoft Project Server integration · Experience with and strong understanding of Project client/server integration · Experience troubleshooting in a MS Project Server environment · Extensive experience with the Project Professional client · General project management experience and expert level knowledge of creating and maintaining project schedules and resource management plans · Proven ability to troubleshoot and resolve problems with Project Server and SharePoint NICE TO HAVE: · Experience building SQL Reporting Services (SSRS) reports · MSITP in Enterprise Project Management, or MCTS in SharePoint · PMP or other project management certification · Familiarity with 3rd Party tools/add-ons to Project Server Additional Information Preeti Nahar | Sr. Talent & Client Acquisition Specialist | 360 IT Professionals Inc. C: +1 510-254-3300 ext. 140

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. • Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) • Collabera listed in GS 100 - recognized for excellence and maturity • Collabera named among the Top 500 Diversity Owned Businesses • Collabera listed in GS 100 & ranked among top 10 service providers • Collabera was ranked: • 32 in the Top 100 Large Businesses in the U.S • 18 in Top 500 Diversity Owned Businesses in the U.S • 3 in the Top 100 Diversity Owned Businesses in New Jersey • 3 in the Top 100 Privately-held Businesses in New Jersey • 66th on FinTech 100 • 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description • Manage end to end learner enrollment process and tracking, answering inquiries, reviewing enrolment reporting, sending follow-ups to learners to register • Create learning cohorts for markets in their region, based on numbers and locations of learners enrolled • Create regional training class schedules and work with vendor to obtain reports and update schedules as needed • Work with Executive Assistants and Conference Centers in each region to secure venues for training • Monitor and review class status and cancellation reporting and highlight to market coordinators where classes are at risk, providing guidance around how to promote classes • Schedule dates and book venues for key events in each market, e.g. Kick Off sessions, Share & Learn sessions, etc. • Notify Coordinators and provide support materials • Create and maintain status reports to track dates and progress of all learning cohorts in their region • Attend regular status calls with Learning Path Lead and other Regional Coordinators, to update on progress • Hold calls with Coordinators to brief them on the program, their role and discuss cohort progress • Send communications to learners advising upcoming cohort activities • Act as a single point of contact for all market coordinators, deployment leads and Learning Path participants in their region, in relation to training schedule, class requests, attendance questions/cancellations/issues, monitoring and responding to a dedicated email in-box on a daily basis • Understand end user experience and navigate course information/ processes in the Learning Management System, providing the right advice/guidance to learners • Create dashboard reporting to update the business on cohort statistics, impact, feedback • Support quarterly tracking of costs against allocated business budgets for People Leader Learning Paths Qualifications: • A professional individual, with the ability and desire to learn quickly. Qualifications Key skills include: • Experience or exposure to training & development initiatives. • Highly organized and able to juggle competing priorities in parallel and manage to deadlines/milestones. • Attention to detail and ability to think end to end is essential. • Flexible and resilient. Able to balance customer/client needs with the need for global standardized processes. • Applies sound judgment and escalates appropriately. • Customer/client focused. • Strong administration, planning and execution skills on a broad/global scale. • Excellent relationship and team player skills. • Strong written and verbal communication skills • Proactive, responsive and thorough in follow-through • Technology savvy - in particular highly proficient with Microsoft Excel (v-lookups and advanced pivot tables) and ideally familiar with learning management systems. Additional Information To schedule an interview, please contact: Vishwas Jaggi ************

14055 - Project Coordinator (onsite) - Palm Beach Gardens, FL Estimated Duration: 12+ months with possible extensions Work Setting: 100% of the time at the Client's site, with travel to projects in the field required up to 25%. Only candidates able to relocate as required should apply to avoid removal from future consideration. Required: • Availability to work 100% of the time at the Client's site in Palm Beach Gardens, FL (required); • Experience as Project Coordinator (3+ years); • Experience in the construction/renewables industry; • Project Management experience; • Experience in Wind Turbine construction projects; • Experience interfacing with a wide variety of stakeholders across multiple disciplines; • Bachelor's - Engineering or relevant field/construction experience. Preferred: • Experience with PM Scheduling software (i.e. Smartsheet, Excel); • Experience with mechanical/electrical aspects; field construction techniques, equipment, etc.; • Project Management Professional (PMP) Certified. Responsibilities: • Ability to lift 35 lbs; • Assist with the planning and execution of Wind Turbine construction and technical/engineering projects; • Build and upkeep project schedules in Smartsheet; • Engage with outside vendors to determine material availability, execution schedule, and other items; • Meet with internal stakeholders regularly for on-going project status updates; • Prepare and host pre-bid/pre-construction meetings; • Travel to projects site to oversee execution of tasks and provide daily reports. Why apply? • Gain experience with one of the world's largest solar and wind energy providers, which last year briefly became the most valued U.S. energy company; • Work with a great team of professionals and learn newest technologies and approaches; • Enjoy our Client's wonderful campus with top-notch facilities for work and recreation; • Benefit from multiple projects extensions; • Receive support and advice from Vitaver consultants who are already working at our Client's site; • Get extra cash by participating in Vitaver Successful Completion Bonus Program; • Always get paid in full and on time.

Who we are We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation. What you bring to the table Beck is looking for a qualified Architectural Project Coordinator II to join our team. The candidate will be embedded in a project team performing essential project tasks with moderate supervision on a wide range of building types including commercial, higher ed, liturgical, mixed-use, and/or healthcare. Beck is one of the most advanced users of 3D modeling tools in the design process, so the candidate should be comfortable using Sketchup, Revit, Photoshop, and more. The job involves the following essential functions: * Actively participate in owner meetings * Collaborate with the project team in all aspects of the project * Involvement in projects from Schematic Design to Construction Administration * Assist with development of conceptual design and programming * Ability to assist in the Construction Administration phase and able to review submittals, generate punch lists, and answer RFIs * Independently solve problems encountered * Lead and direct specific aspects of the project including consultant coordination * Enjoy working in a team environment * Mentoring and training of younger staff Who we think will be a great fit A candidate with an understanding of the fundamental aspects of architecture, who has a passion for getting things done and possesses uncompromising authenticity and integrity, would be an excellent fit for this role. An individual with an interest in the Integrated project delivery method and an interest in being innovative in process improvement and technology will be an ideal candidate for this position. You also meet the following requirements: * 2-5 years of relevant architecture experience * College graduate with relevant, NAAB accredited degree * Pursuing licensure testing preferred Physical Demands: Frequently operates a computer and other office productivity equipment , ability to coordinate and participate in client meetings, constantly communicates with project team and related parties, ability to maintain best practices related to architectural design and production, ability to adhere to consistent attendance. Beck's Benefits At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges. We strive for thrive - we want you to thrive in your wellbeing, finances, and community. In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members: * 401k match and free SmartDollar program for financial wellness * Free dedicated financial coach * Personal health & fitness program for tracking activities & earning rewards * Paid family leave * Health discounts on medical premiums * Free comprehensive health screenings * Free health coach program for weight-loss & hypertension management * Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood). * Free Life Coach * Pet insurance discount * Organized projects and events to support our communities Join our team and build your future with Beck. The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

The Project Coordinator serves as the central link between Sales, Engineering, Purchasing, and Logistics teams-ensuring that customer projects move smoothly from order entry through final billing. This role manages documentation, communication, scheduling, and order flow to ensure on-time, accurate fulfillment. The Project Coordinator does not design systems but coordinates project execution from submittals through commissioning. Responsibilities 1. Project Administration & Documentation • Review customer purchase orders, plans, and specifications to confirm scope alignment with quotations. • Prepare and submit submittal packages including cut sheets, drawings, and compliance data. • Track submittal approvals and manage revision cycles with customers, reps, and engineers. • Maintain accurate project files within CRM/ERP systems. • Update internal job registry and forecast reports to reflect project status. 2. Procurement & Production Coordination • Create and release purchase orders to vendors based on approved submittals. • Coordinate production schedules with internal or external manufacturing partners. • Track lead times, manage expected ship dates, and escalate when delays occur. • Verify order accuracy (part numbers, BOMs, ship-to addresses, pricing) prior to release. • Communicate any substitutions or alternates for approval by sales or engineering. 3. Logistics & Delivery Management • Coordinate shipping and delivery schedules with logistics and warehouse teams. • Verify packaging, labeling, and freight documentation meet project requirements. • Track shipments and provide customers or sales reps with updated tracking info. • Ensure partial shipments and phased deliveries are properly documented and billed. • Manage warranty start date tracking for commissioning-based activations. 4. Commissioning & Field Support Coordination • Schedule commissioning or startup assistance with internal technical teams or external partners. • Ensure all required materials are on-site prior to commissioning. • Gather and file field reports, commissioning checklists, or punch list items. • Support resolution of technical or logistics issues post-shipment. 5. Billing & Closeout • Review cost breakdowns versus customer billing to ensure proper margins. • Coordinate with accounting to issue invoices after shipment or commissioning milestones. • Track outstanding invoices and assist with collections follow-up as needed. • Archive final documentation, including submittals, change orders, and commissioning reports. 6. Cross-Departmental & Customer Communication • Serve as the main point of contact for project-related inquiries from reps, contractors, or consultants. • Provide frequent status updates to Sales and customers regarding submittals and ship dates. • Facilitate internal coordination meetings to align purchasing, production, and logistics. • Escalate potential project risks such as scope gaps or delivery delays early and clearly. 7. Project Communication • Serve as the main point of contact for project-related inquiries from reps, contractors, or consultants. • Provide frequent status updates to Sales and customers regarding submittals and ship dates. • Facilitate internal coordination meetings to align purchasing, production, and logistics. • Escalate potential project risks such as scope gaps or delivery delays early and clearly. 8. Process Documentation • As the first team member in a growing department, document processes for future team members. Introductory Duties (Sales Support Role) Until the position develops into full project coordination, the initial responsibilities will focus on supporting the Eastern and Western Regional Sales Managers in day-to-day sales operations. This includes assisting with quantity takeoffs, quote entry, and general sales support tasks to ensure accurate and timely responses to customer inquiries and project opportunities. • Assist Regional Managers in reviewing plans and specifications for upcoming bids. • Perform quantity takeoffs for lighting fixtures, control panels, or accessories. • Enter and track customer quotations within the CRM or quoting system. • Support the preparation of proposals, pricing sheets, and cut sheet packages. • Follow up with representatives or distributors regarding quote status and revisions. • Help maintain organized sales documentation and project folders for the regional teams. • Communicate with internal departments to verify pricing, availability, and technical details. Requirements • 5+ years of experience in project coordination, customer service, or operations- lighting, electrical, construction or architectural industry. • Familiarity with ERP and CRM systems • Strong organizational skills and attention to detail. • Excellent written and verbal communication skills. • Ability to manage multiple projects and deadlines simultaneously. • Working knowledge of order fulfillment, logistics, and billing workflows. Skills • Project tracking and documentation • Submittal preparation and specification review • Procurement and logistics coordination • Customer and vendor communication • Basic understanding of electrical or lighting systems • Proficiency in Microsoft Office (Excel, Word, Outlook, Teams)

Job DescriptionFalcon Construction is seeking a Project Coordinator. Come join our growing organization! The Project Coordinator is responsible for providing internal project support, focusing on documentation, compliance, and communication with subcontractors and vendors. This role ensures that all administrative aspects of a project are well-organized but does not have direct client interactions. Responsibilities: Project Documentation & Compliance Create and maintain project files and records. Ensure job start compliance with subcontractors and vendors. Manage and organize invoices, lien waivers, change orders, and closeout documents. Administrative & Organizational Support Assist project managers with document tracking and compliance-related tasks. Maintain up-to-date records in Procore and Microsoft Suite. Monitor project documentation to ensure timely approvals and submissions. Communication & Coordination Facilitate information flow between internal teams. Support subcontractor and vendor coordination but does not engage in negotiations. Software Utilization Work within Procore and Microsoft Office Suite to manage project documentation and workflows. Qualifications & Skills: Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficiency in Procore and Microsoft Office Suite preferred. Self-starter with problem-solving abilities. Reliable transportation required. Physical Requirements: Regularly required to sit, stand, reach, and move about the office. Must be able to lift up to 10 lbs and sit at a computer for extended periods. Benefits Our team members enjoy a very competitive benefits package including top rate pay, medical, dental, vision, 401K w/company match, vacation, and more! Falcon Construction is an EEO employer. Powered by JazzHR PjUqtqHk5L

Wharton-Smith, Inc. is currently seeking a Project Engineer Intern to work in the Palm Beach Gardens, FL area. The successful candidate will be responsible for coordinating and assisting the Project Engineer & Project Manager with planning, organization, and completion of project within an area of assigned responsibility. Some duties may be: Reviews design documents and confers with other team members. Reviews bids from subcontractors and assist with subcontractor selection and issuance of contracts. Maintains a safe and clean working environment by enforcing procedures, rules, and regulations on project sites. Works closely with Project Managers, Superintendents, and other project team members in support of the daily tasks/duties. Creates and maintains the internal and external project logs as necessary. Qualifications: Currently pursuing a bachelor's degree in Civil Engineering, Mechanical Engineering, Construction Management, or other relevant degree. Excellent written and verbal communication skills.