Senior Project Coordinator (Temporary) Onsite | Irvine, CA Duration: 3-4 months Responsibilities Project Coordination
Assist with managing timelines, deliverables, and documentation for entitlement, permitting, and construction phases.
Coordinate with internal teams, consultants, contractors, and municipal agencies to ensure compliance and timely approvals.
Obtain and route signatures for agreements, easements, applications, and other project documents.
Maintain tracking systems for signed documents, approvals, and project milestones.
Entitlements & Permitting
Track and maintain entitlement and permit applications for accuracy and completeness.
Monitor regulatory requirements and deadlines, escalating potential issues proactively.
Prepare and circulate signature-required documents for municipal and agency submittals.
Compile supporting materials for approvals and related filings.
Construction Support
Maintain project schedules, budgets, and progress reports.
Partner with development managers and construction teams for seamless project execution.
Coordinate signatures for construction agreements, lien waivers, and compliance documentation.
Support preparation of project close-out packages and compliance certifications.
Contract Administration
Prepare contracts for consultants, designers, and general contractors using company templates.
Coordinate vendor negotiations and update contract terms to reflect changes.
Ensure all executed contracts are documented and audit-ready.
Track contract status, revisions, and approval logs.
Financial Administration
Process check requests and update project budgets.
Review and process invoices through the internal portal.
Partner with accounting and external lenders to manage general contractor pay applications.
Verify proper documentation and signatures for financial and lender compliance.
Documentation & Reporting
Prepare meeting agendas, minutes, and regular status updates.
Organize project files, contracts, and correspondence for accessibility and audit requirements.
Maintain logs of signed documents and ensure accurate filing.
Assist with workload distribution and process improvement initiatives.
Qualifications
3+ years of experience in construction administration/coordination or real estate development.
Experience with contract preparation and accounting processes.
Proficiency in project management tools (MS Project, Smartsheet) and Microsoft Office Suite.
Strong communication, organization, and problem-solving abilities.
Experience with industrial or commercial development projects.
Ability to read and interpret construction documents and site plans.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
$43k-68k yearly est. 3d ago
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Admin Office Assistant - Onsite - Fulltime - and 12-Month Contract (8-Hour Shift)- Irvine, CA
Comrise 4.3
Project assistant job in Irvine, CA
Job title: Admin Office Assistant
Pay ranges: $21.00 to $23.00/hr
Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract)
Working Hours: 9:00AM to 5:30PM (8-hour shift)
Responsibilities:
・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed.
・Greet employees and visitors.
・Answer and direct phone calls promptly and professionally.
・Receive and distribute mail and packages and support outgoing mail and shipping packages.
・Support employee general requests on office admin ticketing system.
・Greet new hires for onboarding/and assist HR with offboarding as needed.
・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed.
・Assist in planning and coordinating company events and meetings.
・Assist with menu selection for office catered lunches and onsite cater coordination.
・Other office admin responsibilities as assigned.
Qualifications
・2+ years Admin Office Assistant Experience
・Excellent customer service skills.
・Professional appearance and demeanor.
・Ability to work independently and collaboratively.
・Proficiency in Microsoft Office365 (Excel, Word, Outlook)
・High School Diploma/Community College
$21-23 hourly 2d ago
Administrative Assistant
LHH 4.3
Project assistant job in Arcadia, CA
Administrative Assistant - Property Management Background
We are seeking a highly organized and detail-oriented Administrative Assistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage a mix of traditional administrative tasks alongside compliance and reputation management responsibilities. Strong Excel skills and exceptional organizational abilities are essential.
Key Responsibilities
Administrative Support
Provide general administrative support to the corporate team.
Prepare reports, memos, letters, and other documents as needed.
Maintain organized filing systems, both electronic and physical.
Compliance & Licensing
Obtain and renew DBAs (Doing Business As) and business licenses for all applicable properties and entities.
Track renewal deadlines to ensure compliance with local, county, and state regulations.
Communicate with city and county agencies to resolve licensing or regulatory issues.
Reputation & Online Presence Management
Monitor and respond to Yelp reviews professionally, maintaining company voice and brand standards.
Track review trends and share insights with executive and regional management.
Collaborate with leadership to address recurring concerns reflected in online feedback.
Other Duties
Assist with special projects and support other departments as needed.
Coordinate elevator renewals, certifications, and troubleshoot operational issues with service providers.
Oversee fire extinguisher inspections and compliance across all company locations.
Manage laundry service contracts, maintenance, and renewals across company sites.
Serve as primary point of contact for vendors, handling communications, negotiating agreements, and ensuring timely service delivery.
Qualifications
2+ years of administrative or office management experience preferred.
Prior experience in property management or real estate industry a plus.
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.
Proficient in Microsoft Office Suite, especially Excel.
Familiarity with Yelp, Google Reviews, or similar platforms is a plus.
What We Offer
Competitive compensation
Medical, dental, and vision insurance
Paid time off and holidays
Compensation: $25 to $28 per hour
Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *******************************************
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
$25-28 hourly 4d ago
Administrative Assistant
Temporary Staffing Professionals
Project assistant job in Irvine, CA
We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented Administrative Assistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week-with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in an administrative assistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently.
Key Responsibilities
Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation.
Maintain legal filing systems and ensure all records are organized and current.
Support compliance and subrogation activities under the guidance of the legal team.
Draft and edit correspondence, reports, and other legal documents as needed.
Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes.
Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly.
Prepare follow-up summaries, distribute action items, and track progress on deliverables.
Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders.
Handle general office administrative functions such as supply ordering, filing, and document organization.
Provide reminders and proactive support to help keep leadership on track with priorities and deadlines.
Qualifications
2-3 years of experience as an Administrative Professional.
Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information.
Highly detail-oriented, proactive, and able to work independently with minimal supervision.
Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus.
Bachelor's degree preferred.
Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.
$35k-50k yearly est. 2d ago
Office Coordinator - 249277
Medix™ 4.5
Project assistant job in Mission Viejo, CA
About the Role
We are seeking a Business Office Coordinator to support administrative and HR-related functions across multiple Orange County locations. The primary office will be Mission Viejo, with frequent travel to Anaheim and Irvine. Mileage between locations is reimbursed.
This is an ideal opportunity for someone who is detail-oriented, accountable, reliable, and comfortable working independently in a fast-paced healthcare environment.
Responsibilities
Scan and upload documents into the HR system
Create and maintain employee admission folders
Develop and manage employee checklists to ensure HR compliance
Verify and update employee personal information within the EMR
Track and manage medical supply inventory
Required Skills & Qualifications
Healthcare administrative experience
Strong attention to detail
Ability to work independently and manage multiple priorities
Computer proficient with the ability to work across multiple systems simultaneously
Must have a reliable vehicle and valid car insurance
Preferred Skills
Experience with Workday and/or Homecare Homebase
Schedule
Monday - Friday, 8:00 AM - 5:00 PM
$35k-43k yearly est. 16h ago
Dermatology Physican Assistant
Hoag Health 4.8
Project assistant job in Newport Beach, CA
Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management.
Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy.
This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes.
Details:
Fulltime position. Schedule is Monday - Friday
Outpatient-based position working in clinic setting
Clinic location: Irvine, CA
Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator
Compensation:
Competitive Compensation Package
Base guaranteed salary
Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match)
Generous paid time off policy
CME stipend of $2,000 annually
Malpractice coverage provided
Hoag Health qualifies for public student loan forgiveness
Qualifications:
Has prior dermatology experience
Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill
Thrives in a focused specialty environment rather than general or cosmetic dermatology
Values patient continuity and the opportunity to build long-term, meaningful relationships
Appreciates working with autonomy while supported by a highly collaborative team
Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements
Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California
Current and active DEA licensure
Current BLS and ACLS certification
Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must.
Epic EMR experience is preferred but not required
Contact:
Steven Yi
Physician Consultant
******************
$31k-36k yearly est. 16h ago
Project Coordinator - Energy
Cupertino Electric 4.9
Project assistant job in Industry, CA
**Posting Title:** Project Coordinator - Energy **Reports To:** Senior Project Manager **Salary Range:** $25.00/hour to $32.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.
**WHO WE ARE**
For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.
**THE ENERGY TEAM**
Our Energy Group at CEI builds projects from the field to the grid. Whether it's a solar, battery storage, substation, EV charging, microgrid or converter station project, our skilled project managers, engineers and field employees deliver when it matters most. We work with customers on programs of all sizes-those spanning several smaller sites or spanning several thousand acres. Besides building some of the nation's largest utility-scale solar plants and installing more EV charging stations in California than any other contractor, we are dedicated to running a business that is environmentally responsible.
**ABOUT THE ROLE**
We're seeking a Project Coordinator ready to be on the front lines of a project, giving daily support to field, project management, and customer teams. This role regularly communicates with field and safety professionals ensuring proper the flow of information such as tracking payroll times for the Production team and processing all new hire enrollment documentation. The Coordinator will assist in WO processing and proposal, bid presentation, change orders, submittals, and RFI & RFD document processing. Other responsibilities include maintaining and updating job files and controlled forms/logs. You'll provide coordination and administrative support for project managers including tracking schedule, setting up meetings and organizing travel and catering.
**Skill:** Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks.
**Job Complexity:** Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.
**Supervision:** Normally receives little instruction on daily work, general instructions on newly introduced assignments.
**ABOUT YOU**
You have a love for order and organization. Working in a fast-paced environment is familiar, and you are flexible and able to adjust to changing situations. You are a natural when it comes to communication and can be seen as "the glue that holds a project together." You have exceptional communication, writing and organizational skills. Most of all, you're passionate about upholding Cupertino Electric's values of integrity, safety, excellence, innovation, and people, learning relevant aspects of the business, and being an asset to your team.
**WHAT YOU WILL GAIN**
As a Project Coordinator, you will play a key role in the operations of a construction project. You will interact and engage with our project teams and field personnel - allowing you to get an understanding of the partnership that takes place behind-the-scenes to ensure the success of a project. Furthermore, you will make an impact by coordinating multiple aspects of a project in a fast-paced and challenging work environment. You will learn to communicate with different levels within the organization by working closely with different teams. Here at Cupertino Electric, Inc. (CEI), we are committed to fostering an environment where you can collaborate with skilled colleagues who have diverse expertise and backgrounds.
**MINIMUM QUALIFICATIONS**
_Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._
**Education:** High school diploma or GED required; College Degree preferred.
**Licensure/Certifications:** None required.
**Experience:** Three (3) years of experience required in a support role in the construction industry.
*Applicants must be authorized to _work_ in the United States. This position is not _eligible_ for sponsorship.
\#LI-JJ1
**PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (********************************************
CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI.
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
$25-32 hourly 60d+ ago
Project Administrator
Collabera 4.5
Project assistant job in La Palma, CA
Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $525 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia), and Europe (Ireland, Netherlands, Poland, United Kingdom).
We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers.
Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well.
We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera.
As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 50 offices across the globe with a presence in ten countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations.
For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning.
Visit ***************** to learn more about our latest job openings.
Awards and
Recognition
--Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012)
--Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013)
--Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US.
Position Details:
Industry : Manufacturing/Aerospace
Title : Project Administrator
Location : La Palma, CA 90623
Urgent Fill by the client !!!
Job Description:
This role supports the District Project Operations team by providing timely and accurate completing of assigned “SAP Project Operational Transaction” tasks. Project Admins will use PC applications and systems to enter project data, raise orders, record product and service receipt, organize electronic or paper project files and update financial systems. This position direct reports to the Project Manager Leader already in place in the districts and matrix reports to the Regional Project Admin Team Leader.
Responsibilities:
Project Procurement
•
Create Material P‐Requisitions and Subcontract P‐Requisitions
•
Provide Material Tracking and Expediting support
•
Processing returns and cost transfers
Project Finances
•
Maintain an accurate Plan‐0 cost plan for each assigned project based on the PM's monthly forecasted cost at complete
•
Check for missing time sheets and trailing costs (outstanding vendor invoices)
•
Input Project closeout requirements
•
Running and distributing reports to PM(s)
Qualifications
Basic Qualifications:
•
High School Diploma/GED
•
4 years experience as an Administrative Assistant with client facing and field scheduling duties
•
4 years of Office (Word, Excel, and PowerPoint) experience in a business environment
•
1 year experience in SAP (or other invoice/accounting/scheduling) software in an office environment
Additional Information
If you want to know more and apply, please connect with:
Niraj Singh
****************************
************
************************************************
$64k-90k yearly est. Easy Apply 1d ago
Project Assistant
Layton Construction Company 4.8
Project assistant job in Irvine, CA
• Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers. • Ensures that “Constructing with Integrity” is delivered by working with honesty, unity, safety, and quality of work.
• Responsible for maintaining and upholding the project administrator processes and procedures to ensure standard practice across the region.
• Keep job files in a clean, organized, and trackable order, and up to date (includes both hard copy and electronic filing).
• Assembles, compiles, and/or prepares documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners' operations and maintenance manuals, and as-built drawings for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house.
• Ensures timely responses from subcontractors for contract paperwork.
• Creates and maintains project checklist.
• Instructs project team in organized filing system and assures its proper use.
• Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork.
• Discusses and coordinates personal and project goals, important issues, and objectives.
• May administer contracts and purchase orders as assigned by leadership.
• Assists in establishing OCIP or CCIP program per contract requirements.
• Maintains required documents for program
• Knowledge of California labor compliance preferred, but not required.
• Drafts, transmits, and files correspondence.
• Performs other related duties as assigned.
• Process monthly draws and enter all relevant compliance data.
• Maintain subcontractor and supplier records.
• Track Gallagher CCIP closeout and true-ups at 100% billing and confirm all change orders are billed.
• Manage mechanics lien filing and notify project teams as needed.
• Review payroll summaries and labor compliance status as applicable.
• Participate in closeout process by collecting final waivers, insurance, and providing required documentation per project specifications.
Qualifications
• High school diploma or equivalent.
• 2+ years of administrative or secretarial experience, preferably in construction.
• Post-high school administrative assistant training preferred.
• Typing speed of at least 50 wpm.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Highly organized with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Able to work independently in a remote, distraction-free environment.
• Team-oriented with a collaborative, service-minded approach.
• Knowledge of Layton Construction's systems and workflows preferred.
• Able to perform essential functions with or without reasonable accommodation.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt, Time Away Benefits, 8 Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.
EEO Statement: Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
$44k-62k yearly est. Auto-Apply 13d ago
Project Coordinator
United Material Handling 4.0
Project assistant job in Moreno Valley, CA
Plan, initiate, and manage projects. Lead and guide the work of staff. Serve as liaison between business and aspects of projects. Plan project stages and assess business implications for each stage. Monitor progress to ensure deadlines, standards, and cost targets are met. Manage all aspects of complex projects from inception to conclusion.
Responsibilities/Accountabilities
Responsibilities:
Submit project deliverables, ensuring adherence to quality standards.
Confer with project personnel to identify and resolve problems.
Assess current, or future customer needs and priorities through communicating directly with customers, conducting surveys, or other methods.
Schedule and facilitate meetings related to projects.
Monitor or track project milestones and deliverables through SAP.
Negotiate with project stakeholders or suppliers to obtain resources or materials.
Initiate, review, or approve modifications to project plans.
Identify, review, or select vendors or consultants to meet project needs.
Establish and execute a project communication plan.
Identify the need for initial or supplemental project resources.
Direct or coordinate activities of project personnel.
Develop implementation plans.
Manage budgets for projects via SAP.
Assign duties, responsibilities, and spans of authority to project personnel.
Prepare project status reports by collecting, analyzing, and summarizing information and trends.
Manage project execution to ensure adherence to budget, schedule, and scope.
Develop or update project plans for projects, including information such as project objectives, technologies, systems, information specifications, schedules, funding, and staffing.
Facilitates and troubleshoots the myriad of problems associated with developing complex systems or with coordinating and developing, and designing projects.
Provides highly skilled technical and management advice and assistance to department management and personnel.
Responds to inquiries about projects.
Assists in developing departmental plans, goals, objectives, policies, and procedures.
Performs project design.
Communication
Communicates in a clear, concise, and timely manner.
Uses practical tools and techniques to communicate information internally and externally.
Is sensitive to the communication levels required by varied audiences and is able to adapt accordingly.
Listens actively.
Problem Solving
Assesses challenges to identify causes.
Gathers and processes relevant information.
Generates creative solutions and finds a way to make it work.
Makes recommendations and resolves the situation.
Acknowledges when one doesn't know something and takes steps to find the answer.
Planning/Organization/Time Management
Establishes a realistic and systematic course of action for self and others to accomplish a specific goal.
Sets the right priorities.
Utilizes planning and/or time management tools, including SAP.
Monitors progress and make necessary corrections.
Controls interruptions.
Accomplishes work in a timely manner.
Critical Thinking
Uses methods of logical inquiry and reasoning.
Recognizes the existence (or non-existence) of logical relationships in work.
Tests conclusions and generalizations.
Applies logical reasoning and considers why the status quo or suggested solution won't work.
Looks forward to understanding the consequences of a situation.
Makes connections between information and arguments.
Analyzes how parts of a whole interact to produce outcomes in complex systems.
Attention to Detail
Thoroughly accomplishes tasks with the utmost attention placed on accuracy in all areas involved, no matter how small.
Monitors and double-checks information to produce consistently error-free work.
Adheres to procedures and standards.
Possesses a strong ability to focus on tasks and priorities amidst continuous distractions.
Reliability
Demonstrates a high level of dependability in all aspects of the job.
Demonstrates punctuality and a sense of trust and reliability.
Shows commitment and dedication to complete tasks on time and with minimal supervision.
Initiative
Looks for and takes action to contribute to the Company rather than being asked or passively accepting situations.
Does more than is required. Digs deep and questions the process.
Offers new ways of working or solving problems over and above what is expected.
Looks for and takes opportunities for development and to improve performance.
Anticipates future opportunities and challenges.
Seeks out additional responsibilities and learning opportunities.
Qualification Requirements
Minimum 2-4 years of Project coordinating experience
Experience working with an ERP system (SAP preferred)
Working knowledge of Microsoft Suite (Outlook, Word, PowerPoint, Excel)
Bachelor's Degree Preferred (Not required)
Ability to travel 10%-15% of the time
Valid driver's license
Effective verbal and written communication skills with strong attention to detail
AutoCAD experience. (a plus)
$50k-73k yearly est. Auto-Apply 60d+ ago
Project Administration - Accepting Resumes Only
MDM 4.6
Project assistant job in Costa Mesa, CA
PROJECT ADMIN/ OFFICE CLERK
This position may be assigned to one or more projects or all projects performed through a Construction Office. This position is responsible for maintaining and operating a functional office at the project site and may include preparing documentation, filing, distributing project correspondence and supporting Project Manager, Resident Engineers, and Office Manager. Additional responsibilities may be assign as required. The position is responsible for application of standard health, safety and environmental requirements on construction projects. The position acts as representatives of the Company and is expected to establish a professional business relationship with contractors, suppliers, vendors, other stakeholders, and Company personnel. The position is required to act in ethical manner and should be aware of Company policies regarding work ethics, including but not limited to gifts, entertainment, trips, etc. offered by contractors, vendors, suppliers, or other stakeholders.
Qualifications
MDM is an Equal Employment Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The Orange County Department of Education (OCDE) serves some of Orange County's most vulnerable student populations and provides support and mandated fiscal oversight to 28 school districts serving more than 600 schools and approximately 475,000 students. In addition to providing direct instruction to students through its own alternative and special education programs, OCDE administers an array of programs and services that are critical to the operations of local school districts and community colleges, facilitating professional development, legal guidance, payroll, career and technical education support, high-speed internet access, Local Control and Accountability Plan assistance and approval, resources for families, and student enrichment. OCDE's vision is that "Orange County students will lead the nation in college and career readiness and success." Department staff are working to achieve this goal in collaboration with educators at all levels of student development, from early childhood through higher education, and in partnership with families, businesses and community organizations.
See attachment on original job posting
FOR CONSIDERATION, PLEASE EMAIL YOUR UPDATED RESUME TO STEPHAN LAMBERT AT **************** * This Position Is Grant-Funded Through June 2026 *
Minimum Qualifications: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Bachelor's degree from an accredited college with major course work in health sciences/health education, social work/counseling, psychology, human services, or a related field. • Experience with providing health education services for youth and/or youth development programs. Candidates Should Have Experience With: • Facilitating engaging workshops for youth and families related to substance use prevention or other health education topics. • Developing written and visual content for presentation slides, educational materials, websites, and/or social media. • Promoting and scheduling trainings and presentations with schools, students, parent groups, and youth-serving organizations.
FOR CONSIDERATION, PLEASE EMAIL YOUR UPDATED RESUME TO STEPHAN LAMBERT AT **************** * This Position Is Grant-Funded Through June 2026 *
Minimum Qualifications: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Bachelor's degree from an accredited college with major course work in health sciences/health education, social work/counseling, psychology, human services, or a related field. • Experience with providing health education services for youth and/or youth development programs. Candidates Should Have Experience With: • Facilitating engaging workshops for youth and families related to substance use prevention or other health education topics. • Developing written and visual content for presentation slides, educational materials, websites, and/or social media. • Promoting and scheduling trainings and presentations with schools, students, parent groups, and youth-serving organizations.
Comments and Other Information
Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE. The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual's identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability. * This position does not offer medical or dental benefits * We reserve the right to reopen, readvertise, or delay filling this position. AA/EOE/ADA
$34k-44k yearly est. Easy Apply 41d ago
Online Programs, College Curricular Initiatives and Funded Projects Coordinator (Administrative Support Coordinator I)
California State University 4.2
Project assistant job in Fullerton, CA
Job Title
Online Programs, College Curricular Initiatives and Funded Projects Coordinator
Classification
Administrative Support Coordinator I
AutoReqId
551795
Department
Dean's Office, College of Engineering and Computer Science
Division
Vice President, Academic Affairs
Salary Range
Classification Range $4,047 - $5,896 per month
(Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,416 per month)
Appointment Type
Temporary
Time Base
Full Time
Work Schedule
Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. This is a temporary position to end on or before June 30, 2027, with a possibility of renewal on an annual basis if funds and/or program needs exist.
About CSUF
Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.
We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.
As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.
Job Summary
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government or proceed to acquire advanced degrees in their own or related fields. We seek an exceptional individual to join our team as the Online Programs, College Curricular Initiatives and Funded Projects Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.
The Administrative Support Coordinator will provide administrative and professional support for the College of Engineering and Computer Science (ECS) online degree programs and related curricular activities, degree programs and curricular initiatives administered by the ECS Dean's office, and post-award support for all funded grants and projects. Work will include assisting the Program Coordinators with semester course schedule building, compilation of student recruitment plan, email communications to cohorts to assist with registration and course options, preparation of study plans and graduate checks, and other student interactions, by phone, email, and in person. Will assist with travel and purchasing as needed. These programs are a part of larger departments, and coordination with department personnel will be ongoing.
The Administrative Support Coordinator will also provide post-award support for all funded grants and projects which will include all external grants, intramural grants, and projects sponsored by industry, foundation, or individuals. Work will include assisting faculty with budget management, purchasing, and student worker hiring and timekeeping, and grant reporting requirements. Serves as liaison between the ECS Dean's office and the University campus at large (e.g., Academic Programs, Scheduling, Finance, Human Resources and Inclusive Excellence (HRIE), University Extension, Philanthropic Foundation, Auxiliary Services Corporation, etc.).
Works independently on majority of assigned tasks to resolve daily problems using judgment and sound solutions while being mindful of campus and ECS policies and procedures. Performs work on projects with varied complexity. Engages in a broad range of interpersonal contacts. Performs other duties as assigned.
Essential Qualifications
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications
Self-starter with front-line customer service experience and a strong customer service orientation. Clerical and administrative support experience in an academic environment at a university level. Demonstrated excellent written and oral communications skills to ensure effective communication with a wide audience (e.g., students, academic administrators, faculty, sponsoring agency representatives, and the general public). Knowledge and experience using CMS/PeopleSoft or databases. Knowledgeable about grant management (federal, state, and private foundation). Detail oriented and ability to be proactive about deadlines.
License/Certifications
A valid California driver's license and/or personal means of transportation is required in order to run off-campus errands.
Special Working Conditions
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
Additional Information
California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.
Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.
Hiring Preference
On-Campus CSUEU Employees
$4k-5.9k monthly 11d ago
WDI Project Controls Estimating Intern, CA, Summer/Fall 2026
The Walt Disney Company 4.6
Project assistant job in Glendale, CA
About the Role & Program
Be a part of an innovative team and culture…
Walt Disney Imagineering is the creative force that imagines, designs and brings to life all Disney theme parks, resorts, attractions and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.
The approximate date of this internship is May/June 2026 to December 2026 and will be located in Glendale, CA.
What You Will Do
As an Estimating intern, you will be responsible for preparing estimates for facility, shows, and rides throughout our project lifecycles and will work under the immediate direction of a Project Senior or Principal Estimator! You will have the opportunity to:
Review and incorporate historical cost data from purchase orders, subcontracts, productivity analysis reports, etc. into estimates.
Assist in preparing estimates by calculating complete takeoffs of a scope of work
Maintain files for all working documents and data as back up to estimate figures
Assist in evaluating all design documentation and provide trend estimates and analyses against current EFC/Budget estimate during design phase
Required Qualifications & Skills
Knowledge of estimating techniques and cost controls
Ability to interpret computerized cost data and systems
Proficiency in PC programs (MS Office Suite)
Ability to work successfully with all levels of management, all project team members (project management, contractors, sub-contractors etc.) to achieve team goals
Ability to read and interpret construction drawings
Preferred Qualifications
Relevant estimating experience
Active membership in industry related organizations
Education
Currently enrolled as a Junior or higher attending an accredited college/university earning a degree in Construction Management/Engineering, Architecture or Engineering
Eligibility Requirements & Program Information
Candidates for this opportunity MUST meet all of the below requirements:
Be enrolled in an accredited college/university pursuing a degree taking at least one class at time of application posting OR currently participating in a Disney College Program or Disney Internship
Be at least 18 years of age
Possess unrestricted work authorization
Have not completed one year of continual employment on a Disney internship or program
Additional Information
Able to provide reliable transportation to/from work
Must be fully available for the duration of the internship
Able to provide own housing for the duration of the internship in Glendale, CA
The pay rate for this role in California is $30 per hour for undergraduate students, $35 per hour for graduate students. Select benefits may be provided as part of the compensation package, such as medical, financial, and/or other benefits. To learn more about our benefits visit: ****************************************
Job Posting Segment:
WDI Global Business Operations & Strategy
Job Posting Primary Business:
Project Controls (WDI)
Primary Job Posting Category:
Building, Construction and Facilities Intern, Engineering Intern
Employment Type:
Full time
Primary City, State, Region, Postal Code:
Glendale, CA, USA
Alternate City, State, Region, Postal Code:
Date Posted:
2025-11-12
$30-35 hourly Auto-Apply 1d ago
2026 Summer Internship - Project Engineer
Erickson-Hall Construction Co 3.7
Project assistant job in Riverside, CA
Directly from the classroom to the construction site, you will see firsthand a culture founded on trust and quality to our clients, employee owners and our communities. Your efforts will go directly to building a better tomorrow for your communities!
Throughout your internship you will experience firsthand our family culture! You will begin building a foundation for your future career by developing skills and expanding your knowledge to take with you into your next chapter of life
Our Interns report to the Project Manager or Assistant PM, Pre-construction, or Estimating Managers and perform duties to assist in learning the process of managing the construction of the project. Interns work in conjunction with other Field Staff to ensure mutual project and personal development goals are being met. Duties may include the following, depending on education and skill level, as well as the status/timing of the project.
Please note that this position takes place in multiple regions, San Diego, Riverside, Orange County and Imperial.
Key Responsibilities
Assist team with General Contract and Subcontract administration
Learn about Quality Control programs and how to coordinate actions to address problems
Control of documents including but not limited to RFI postings and contract documents
Distribute information required for construction to appropriate parties
Work with the projects PE(s), SPE(s), and APM(s) to compile contract close-out documents (O&M manuals, As-Builts, etc.)
Assist in preparation of a contract items list
Research and suggest options on construction means, methods, and equipment
Perform other duties as required or assigned
Qualifications
Current student (preferably sophomore or higher) working towards a Bachelor's degree, in Construction Management, Mechanical Engineering, Civil Engineering, Structural Engineering or a related field.
A strong desire to learn and develop new skills
Strong sense of Teamwork
Success managing multiple, competing priorities in a deadline driven environment
Excellent oral and written communication and interpersonal skills
Resourceful with strong problem solving and troubleshooting skills
Ability to work independently as well as collaborate on a team
Highly organized and detail oriented; able to prioritize and multi-task
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing
The employee is frequently required to stand; walk; and reach with arms and/or hands
Acknowledgments
Erickson-Hall Construction Co. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any of the following, whether actual or perceived or based upon identification or association: race, color, religious creed, national origin, ancestry, age, medical condition, pregnancy or childbirth (and related medical conditions), physical or mental disability, genetic information, sex, gender (including gender identity and gender expression), sexual orientation, marital status, registered domestic partner status, military status, veteran status, political activity or affiliation or any other basis protected by law.
$48k-60k yearly est. 60d+ ago
Civil Engineering Internship - Rail Traffic & Public Projects
Olsson 4.7
Project assistant job in Irvine, CA
We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results - for our people, our clients, and our company.
We're a people-centric firm, so it's no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.
Job Description
Olsson's rail traffic experts provide clients with a single resource for services such as traffic signal preemption design, grade crossing safety design, traffic operations studies, and other related services. As a civil engineering intern on the Rail Traffic and Public Projects team, you will perform meaningful, hands-on, real-world work that will transform your classroom experience and help you envision your future career. You'll be part of a team, working for our clients on projects with our most experienced engineers. You may be involved in a variety of tasks including basic project design through CAD drafting, performing research, and writing technical reports. You may also travel to job sites for observation as needed. Other tasks you may be involved in include assisting with traffic and preemption analysis/design, performing site visits, assisting with plan or study preparation, and working closely with others on complex projects.
Qualifications
You are passionate about:
Working collaboratively with others.
Having ownership in the work you do.
Using your talents to positively affect communities.
You bring to the team:
Strong communication skills
Ability to contribute and work well on a team
Proficiency in Microsoft Excel, Word, and Outlook
Working knowledge of AutoCAD
Working knowledge in Synchro is a plus
Problem-solving and decision-making skills
Pursuing a degree in civil engineering
#LI-DNI
Actual compensation will vary based on factors such as experience, qualifications, geographic location, skills, education, and internal equity.
California Pay Range
$25 - $28 USD
Additional Information
Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.
As an Olsson employee, you will:
Receive a competitive 401(k) match
Be empowered to build your career with tailored development paths
Have the possibility for flexible work arrangements
Engage in work that has a positive impact on communities
Participate in a wellness program promoting balanced lifestyles
In addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.
Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.
Olsson understands the importance of privacy and is committed to protecting job applicants' personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”), this notice explains Olsson's practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.
For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here.
$25-28 hourly Auto-Apply 60d+ ago
Project Engineer Internship
AGI General Contracting
Project assistant job in Santa Ana, CA
About Us
AGI General Contracting (AGI) is a commercial general contracting firm that was founded in 1978 and has successfully completed projects in a wide range of industries, from grocery stores and retail developments to medical facilities, restaurants, and theme parks. AGI is a relationship-based contractor that is serious about taking care of its clients. We are considered a top contractor by our clients as demonstrated by the consistent pipeline of work that we do for them. AGIs growing list of clients includes over a dozen national/regional retailers, developers, and healthcare providers.
Our vision is to be the leading commercial general contracting firm in the West specializing in healthcare, grocery, and retail.
AGIs Values are Integrity, Family, Safety, Customer Satisfaction, Customer-Centric, Giving Back.
We have always been a family-owned and operated business, and our work environment reflects our values. We reward talent, loyalty, pride of workmanship, whatever it takes attitude, and reliability. We provide opportunities to grow and advance based on performance. If you share our high standards and solid values, we would love to talk with you about an opportunity for a rewarding future with AGI.
AGI General Contracting located in Santa Ana, California is seeking candidates for a three to six-month Project Engineer Internship. The Project Engineer Intern will work on projects as part of the construction team. They will be responsible for learning how to support the project team and assist in maintaining project records, Requests for Information (RFI's), and submittals. The Intern will be involved in virtually all aspects of project management procedures and functions, including but not limited to:
Learn how to review and process submittals and assist in obtaining and distributing submittals to key stakeholders.
Learn and assist the project team in preparing RFI's, distributing responses, and tracking outstanding RFI's.
Learn about the change order process and help the project team in identifying, compiling, and tracking change orders and the associated documentation.
Learn and assist the project team in creating, maintaining, and organizing project files, plans and correspondence.
Understand Subcontractor compliance and associated documents and help obtain and organize all required documentation.
Attend start-up and closeout meetings with the Project Engineer and other members of the project team and handle start-up and close-out tasks as needed.
Qualifications
Enrollment in a Four-year college degree in construction management, engineering, or business management program is required. Knowledge of estimating, scheduling, and engineering principals and techniques is preferred. Knowledge and understanding of construction drawings and specifications, materials, means and methods. Strong computer skills and a familiarity with the Microsoft office suite of programs (Outlook, Excel, Word, Project). Strong English oral & written communication skills and good organizational skills are required.
If you think you would be a great fit and share our high standards and solid values, please contact us about the possibility of joining our team.
$42k-55k yearly est. 60d+ ago
Office Coordinator
LHH 4.3
Project assistant job in Norwalk, CA
Job Title: Administrative Coordinator
Type: Contract-to-Hire
Pay Rate: $25-$27/hour
LHH is seeking a highly organized and detail-oriented Administrative Coordinator to join our client's team. This role will work closely with the Project Office Manager to support day-to-day operations and ensure smooth administrative processes.
Key Responsibilities:
Process payroll accurately and on time
Handle new hire onboarding and terminations
Manage extra work billings and related documentation
Maintain document control and ensure compliance with company standards
Provide general administrative support across the project team
Qualifications:
3-5 years of administrative experience required
Construction industry experience strongly preferred
Strong proficiency in Microsoft Office Suite and document management systems
Excellent organizational skills and attention to detail
Ability to multitask and prioritize in a fast-paced environment
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *******************************************
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
$25-27 hourly 3d ago
2026 Summer Internship - Project Engineer
Erickson-Hall Construction Co 3.7
Project assistant job in Riverside, CA
Job DescriptionSalary: $25/Hourly
Directly from the classroom to the construction site, you will see firsthand a culture founded on trust and quality to our clients, employee owners and our communities. Your efforts will go directly to building a better tomorrow for your communities!
Throughout your internship you will experience firsthand our family culture! You will begin building a foundation for your future career by developing skills and expanding your knowledge to take with you into your next chapter of life
Our Interns report to the Project Manager or Assistant PM, Pre-construction, or Estimating Managers and perform duties to assist in learning the process of managing the construction of the project. Interns work in conjunction with other Field Staff to ensure mutual project and personal development goals are being met. Duties may include the following, depending on education and skill level, as well as the status/timing of the project.
Please note that this position takes place in multiple regions, San Diego, Riverside, Orange County and Imperial.
Key Responsibilities
Assist team with General Contract and Subcontract administration
Learn about Quality Control programs and how to coordinate actions to address problems
Control of documents including but not limited to RFI postings and contract documents
Distribute information required for construction to appropriate parties
Work with the projects PE(s), SPE(s), and APM(s) to compile contract close-out documents (O&M manuals, As-Builts, etc.)
Assist in preparation of a contract items list
Research and suggest options on construction means, methods, and equipment
Perform other duties as required or assigned
Qualifications
Current student (preferably sophomore or higher) working towards a Bachelor's degree, in Construction Management, Mechanical Engineering, Civil Engineering, Structural Engineering or a related field.
A strong desire to learn and develop new skills
Strong sense of Teamwork
Success managing multiple, competing priorities in a deadline driven environment
Excellent oral and written communication and interpersonal skills
Resourceful with strong problem solving and troubleshooting skills
Ability to work independently as well as collaborate on a team
Highly organized and detail oriented; able to prioritize and multi-task
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing
The employee is frequently required to stand; walk; and reach with arms and/or hands
Acknowledgments
Erickson-Hall Construction Co. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any of the following, whether actual or perceived or based upon identification or association: race, color, religious creed, national origin, ancestry, age, medical condition, pregnancy or childbirth (and related medical conditions), physical or mental disability, genetic information, sex, gender (including gender identity and gender expression), sexual orientation, marital status, registered domestic partner status, military status, veteran status, political activity or affiliation or any other basis protected by law.
$25 hourly 16d ago
Civil Engineering Internship - Rail Traffic & Public Projects
Olsson 4.7
Project assistant job in Irvine, CA
We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results - for our people, our clients, and our company.
We're a people-centric firm, so it's no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.
Job Description
Olsson's rail traffic experts provide clients with a single resource for services such as traffic signal preemption design, grade crossing safety design, traffic operations studies, and other related services. As a civil engineering intern on the Rail Traffic and Public Projects team, you will perform meaningful, hands-on, real-world work that will transform your classroom experience and help you envision your future career. You'll be part of a team, working for our clients on projects with our most experienced engineers. You may be involved in a variety of tasks including basic project design through CAD drafting, performing research, and writing technical reports. You may also travel to job sites for observation as needed. Other tasks you may be involved in include assisting with traffic and preemption analysis/design, performing site visits, assisting with plan or study preparation, and working closely with others on complex projects.
Qualifications
You are passionate about:
Working collaboratively with others.
Having ownership in the work you do.
Using your talents to positively affect communities.
You bring to the team:
Strong communication skills
Ability to contribute and work well on a team
Proficiency in Microsoft Excel, Word, and Outlook
Working knowledge of AutoCAD
Working knowledge in Synchro is a plus
Problem-solving and decision-making skills
Pursuing a degree in civil engineering
#LI-DNI
Actual compensation will vary based on factors such as experience, qualifications, geographic location, skills, education, and internal equity.
California Pay Range$25-$28 USDAdditional Information
Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.
As an Olsson employee, you will:
Receive a competitive 401(k) match
Be empowered to build your career with tailored development paths
Have the possibility for flexible work arrangements
Engage in work that has a positive impact on communities
Participate in a wellness program promoting balanced lifestyles
In addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.
Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.
Olsson understands the importance of privacy and is committed to protecting job applicants' personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the "CCPA"), this notice explains Olsson's practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.
For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here.
How much does a project assistant earn in Rialto, CA?
The average project assistant in Rialto, CA earns between $30,000 and $73,000 annually. This compares to the national average project assistant range of $25,000 to $57,000.
Average project assistant salary in Rialto, CA
$47,000
What are the biggest employers of Project Assistants in Rialto, CA?
The biggest employers of Project Assistants in Rialto, CA are: