Senior administrative assistant jobs in Encinitas, CA - 265 jobs

**Full-Time, In Office, Monday - Friday COMPANY PROFILE Davlyn Investments is a dynamic, privately held, entrepreneurial real estate Investment Company specializing in the acquisition, renovation, management, and sale of multifamily apartment communities throughout California, Arizona, and Nevada. The company is conveniently located in the Del Mar Heights area of San Diego. We offer a great company culture with monthly lunches, an annual company holiday luncheon, and more. DESCRIPTION The Executive Assistant supports and performs administrative duties for the Chief Executive Officer. This is a rare opportunity to grow while gaining front-row, master-class insight into the operations of a successful investment firm. The ideal candidate is a highly organized professional with superb problem-solving abilities. This individual possesses a positive attitude, strong attention to detail and is dedicated to producing quality results. Strong verbal and written communication skills are essential, as well as a polished presentation, professional demeanor, and great interpersonal skills. The candidate understands that no task is too small and tackles each request as such. Combination of some experience and/or interest in real estate is highly desired, and experience supporting executive-level staff is required. JOB RESPONSIBILITIES Perform routine to advanced, confidential administrative duties. This includes support to the CEO and other departments or individuals in the company as needed. Communicate verbally and in writing with high-net-worth individuals and institutional investors, as well as a variety of business associates, organizations and other professionals who interface with the CEO and the company. Manage special projects as needed including gathering the necessary documents and data for potential deals in the pipeline. Manage the CEO's email, schedule, and calendar. Manage and coordinate a busy travel schedule including domestic and international itineraries on commercial and private air. Act as a personal assistant to the CEO. This includes booking personal travel plans, rental car arrangements, distributing personal mail, purchasing personal items, and running personal errands. Organize and maintain the CEO's electronic and hard copy filing and recordkeeping systems. Review invoices for accuracy and prepares each for approval and processing. This is a full-time, in-office position. REQUIREMENTS Bachelor's degree is required. 2-3 years of related administrative experience and/or experience in the real estate/ property management industry preferred. Experience supporting executive-level staff is highly preferred. Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint. Etc.) PowerPoint, Adobe, and Outlook. Excellent oral and written communication skills, including grammatical competence, in order to independently draft and edit correspondence and memos. Superior organizational, follow up and time management skills. Proven ability to maintain highly confidential information. Strong attention to detail and ability to learn quickly and follow directions. Flexibility and adaptability in a changing and fast-paced entrepreneurial environment. A valid California's driver's license, good driving record and the ability to travel in Southern California as required for business purposes. The ability to pass a criminal background check, drug screen, credit check and provide proof of authorization to work in the United States. COMPENSATION/BENEFITS $65,000. Pay dependent on experience. Benefits package with medical, dental, vision and life insurance plans. 401(k) Retirement Savings Plans. Annual performance bonus. Two weeks' paid vacation, sick days, and holiday pay.

A leading software company based in San Diego is seeking an Executive Assistant Business Partner 2 to support the VP and Directors in the Talent Acquisition function. The ideal candidate will have over 8 years of strategic administrative experience, outstanding organizational skills, and a proactive approach. Key responsibilities include managing complex calendars, planning team meetings, and acting as a liaison with stakeholders. Competitive compensation includes cash bonus and equity rewards, with pay based on experience between $46-62/hr. #J-18808-Ljbffr

A leading insurance provider is seeking an experienced Executive Underwriter in San Diego, California. This role involves selecting risks for high-value accounts and leading account management to ensure growth and retention. The Executive Underwriter will work closely with producers to analyze customer needs, develop tailored insurance solutions, and stay ahead of industry trends. Candidates should possess strong skills in risk assessment and the ability to build effective producer relationships. #J-18808-Ljbffr

Job Title: Executive Assistant / Office Manager Reports to: Chief Financial Officer Location: Carlsbad, CA (On-site 3 days/week; flexible hours; available after-hours or weekends for urgent travel needs) OUR COMPANY Jacob Stern & Sons Inc., a family-owned business with over 160 years of industry leadership, is known for its commitment to compassion, humility, and quality service. We offer a supportive environment where professionals are respected, and we provide specialty agri-chemical products worldwide. Join our team and make a meaningful impact. POSITION OVERVIEW We are seeking a highly organized and proactive Executive Assistant / Office Manager to provide administrative support to the CFO and manage day-to-day operations of our Carlsbad office. This role requires professionalism, flexibility, and the ability to handle confidential financial and legal information. RESPONSIBILITES AND ACCOUNTABILITES Executive Support : Manage CFO's calendar, schedule meetings, and coordinate appointments. Arrange domestic and international travel, including flights, hotels, and ground transportation. Facilitate signatures for legal and financial documents. Prepare expense reports and assist with budget tracking. Coordinate with Executive Assistants in PA, TX, and CA for cross-office alignment. Office Management Oversee day-to-day operations of the Carlsbad office. Manage incoming and outgoing mail and packages. Deposit checks and maintain basic office accounting records. Ensure office supplies and equipment are stocked and functional. Administrative Tasks Organize and maintain electronic and physical files. Assist with meeting preparation, including agendas and materials. Support special projects and ad hoc requests from the CFO. Draft correspondence and professional communications. Other Duties Maintain confidentiality of sensitive financial and legal information. Serve as point of contact for vendors and service providers. KNOWLEDGE ABILITIES AND SKILLS DESIRED High school diploma or equivalent required; college coursework or degree preferred. Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams). Excellent organizational skills and attention to detail. Ability to prioritize tasks and manage time effectively in a fast-paced environment. Strong written and verbal communication skills. High level of discretion and professionalism. Experience handling travel arrangements and expense reporting preferred.

Under the general direction of the Vice President for Student Affairs and supervision of the Vice President for Student Affairs the Executive Assistant provides high-level, executive administrative support to the Vice President for Student Affairs/VPSA. Independently exercising considerable latitude in determining and achieving own work priorities, this position plays a critical role in the work of the Vice President for Student Affairs to ensure smooth day-to-day operations. Uses a broad, interactive perspective and exceptional critical-thinking skills to handle a wide range of special projects for the Vice President/VPSA associated with providing highly visible, sensitive, and confidential information to senior-level executives. Uses advanced communication and listening skills to perform work that requires access to a variety of sources of information, including that information which directly relates to official collective bargaining negotiations or management strategies, executive personnel matters, and investigations. Analyzes and updates division procedures for improvement to maximize efficiency. Assesses situations to predict potential concerns, acts proactively to mitigate problems, and provides creative solutions. Performs complex work assignments to support strategic objectives of the Office of the Vice President for Student Affairs and the Student Affairs division. Position Summary Executive Assistant (Confidential Administrative Support II) This is a full-time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. For a complete list of responsibilities and required qualifications, please review the position description linked at the top of the page. Pay, Benefits, and Work Schedule Anticipated Hiring Salary Range: $4,687 - 6,500 per month CSU Classification Salary Range: $4,687 - 11,223 per month Salary is commensurate with the background and experience of the individual selected. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year; 14 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal. The CSU Total Compensation Calculator demonstrates the significance of the benefits package. This position is required to work in person on campus. California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and student success. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. Please apply via this link: Click Here For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on November 16, 2025. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at ************** or e-mail: ************. Supplemental Information Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at *********************************************** Pursuant to the CSU Out-of-State Employment Policy, as of January 1, 2022, the California State University is prohibited from hiring employees to perform CSU-related work outside the state of California. California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Advertised: Oct 22 2025 Pacific Daylight Time Applications close:

Kros-Wise is looking for an Executive Administrative Assistant for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Responsibilities: Perform word processing on technical documents and materials using Windows based software Receive phone calls, emails, and facsimiles and managing responses Schedule & Access Control for Classified Conference Rooms for Program Meetings Prepare, edit, format and distribute Navy Correspondence Maintain Program Manager Daily calendar Create and submit Welcome Aboard Packages Maintain TWMs training Accounts Build/maintain SharePoint Program pages and information Record Meeting Minutes for Staff Meetings and other Meetings Maintain scheduling of Program's Conference Rooms and Conference Bridge Lines Front desk support for incoming questions from staff. Experience Requirements: Must have an Active Secret Clearance Must have a minimum of three years' experience working in Navy or DOD environment. Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus Experience using MS SharePoint Editing and reformatting written or electronic drafts Transcribing reports, analysis, meeting notes, or similar material. Knowledge of technical terminology and office terminology, practices Aptitude to acclimate to new subjects quickly Educational Requirements: High School/Technical School Diploma or GED certificate

**Job ID:** **113508** DRS Daylight Solutions business provides industry-changing mid-infrared laser light technology for government and commercial markets, including: defense and security; life sciences; and industrial process control. As a mid-IR technology pioneer, Daylight Solutions has delivered more mid-IR systems to more applications world-wide than any other company. **Job Summary** We are seeking a highly organized and proactive Senior Executive Administrative Assistant with executive presence to provide comprehensive support to our SVP/General Manager and select members of executive team. The ideal candidate will have exceptional multi-tasking and relationship management skills, a keen eye for detail, and the ability to handle sensitive and confidential information with utmost discretion. **Job Responsibilities** + Manage and maintain schedules, including appointments, meetings, and travel arrangement (domestic and international), expense report processing and reimbursement + Serve as the primary point of contact for internal and external communications on behalf of SVP/GM + Coordinate and organize executive, all-hands, Sr. Leadership meetings, including preparing agendas, taking minutes, and following up on action items + Assist and/or lead special projects and special event(s) as required, ensuring all tasks and details are completed accurately, on time and on budget + Be the eyes and ears of the company culture, providing insights and feedback to the executive team to help foster a positive and productive work environment + Prepare and edit correspondence, reports, presentations, and other documents as needed + Liaise and interface with other executives and external stakeholders to facilitate smooth communication and workflow + Use executive presence to obtain what is needed from members of the executive team effectively and efficiently + Exercise discretion and independent judgment in assisting Senior Executive(s) + Work under limited direction, using high-level of initiative and problem-solving skills to determine and develop approach to solutions + Consistently work on complex assignments requiring action and a high degree of initiative to resolve issues Act independently to determine methods and procedures on new assignments + Provide resolutions to an adverse range of complex problems + Give recommendations and feedback to improve the administrative process + Support, communicate, reinforce, and defend the mission, values and culture of the organization **Qualifications** + 10+ years Associate's degree or equivalent combination of education and experience in Business Administration or related field _The salary range for this position is ($36.52/hour-$52.22). This range reflects the good faith estimate of pay the employer is willing to offer at the time of posting. Several factors can influence the pay scale, including but not limited to: Federal contract labor categories and contract wage rates, collective bargaining agreements, geographic location, business considerations, scope, and responsibilities of the position, local or other applicable market conditions, and internal equity. Other factors include the candidate's qualifications such as prior work experience, specific skills and competencies, education/training, and certifications. In addition to base pay, employees may be eligible for: annual performance-based bonuses, equity awards, and overtime pay (for non-exempt employees as applicable. Our benefits package includes comprehensive health insurance (medical, dental, vision), employer matching 401(k) retirement plan, paid time off including vacation, holidays, and sick leave (including ant state-mandated paid sick leave), parental leave benefits, tuition reimbursement, professional development support, and life and disability insurance coverage._ _Taking care of our people is a top priority at Leonardo DRS. We are proud to offer competitive salaries and comprehensive benefits, including medical, dental, and vision coverage, a company contribution to a health savings account, telemedicine, life and disability insurance, legal insurance, and a 401(k) savings plan. We champion wellness programs that focus on physical, emotional, and financial well-being. We develop our talent by offering programs and activities to support career-growth, professional development, and skill enhancement. And we understand there is more to life than work, and the importance of offering flexible work schedules with our 9/80 program, competitive vacation, health/emergency leave, paid parental leave, and community service hours._ _*Some employees are eligible for limited benefits only_ _Leonardo DRS, Inc. and its subsidiaries provide equal opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws._

Primary Purpose Provides administrative support directly to executives (excluding CEO), exercising confidentiality, tact and diplomacy. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to routine correspondence and inquiries. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements and tracks expenses. Participates in the development and implementation of secretarial standards, policies and practices for the organization. Duties and Responsibilities Provides high-level administrative and strategic support including managing schedules, coordinating meetings, and handling correspondence to ensure efficient use of executive time and resources; may support one or more executives. Facilitates communication between executive(s) and stakeholders, including scheduling meetings, preparing agendas and materials, and coordinating follow-up actions. Drafts and edits executive-level communications, presentations, and reports ensuring accuracy, clarity, and alignment with company messaging and priorities. Coordinates special projects and initiatives on behalf of executive(s), liaising with internal and external stakeholders, tracking project milestones, and providing regular updates on progress and outcomes. Assists executive(s) in strategic planning activities, including research, data analysis, and preparation of documents such as business plans, annual reports, and presentations for internal and external audiences. Supports executive(s) in financial management activities, including monitoring budgets, preparing financial reports, and coordinating with finance and accounting teams to ensure accurate and timely financial information. Performs other duties as assigned.

The Residential Administrative Assistant II supports the JKC/BMC Manager of Residential Services to ensure all residential staff are fully trained and properly onboarded to best support the clients being served. This position is also responsible for supporting the Residential Manager in administrative duties that will best support the manager, the residential staff and the clients. This position is tasked with scheduling, tracking, training, monitoring and data quality. The Administrative Assistant II performs other specialized tasks as needed to ensure the proper functionality of the program(s) and to meet contractual obligations. Essential Functions Maintains tracking systems for various program details, to include budgetary limits, staff training logs, client surveys and Time and Activity forms. Schedules all meetings and creates agendas on behalf of the Residential Manager and communicates with HR to review resumes and schedule interviews as needed to ensure low vacancy rates in shelter staffing pattern. Maintains and purchases necessary programmatic items to ensure the highest quality services to those in our program, while also monitoring equipment list for funders. Ensures that all new hires are ready and equipped with necessary documentation, trainings, understanding of the programs and populations served, uniforms are ordered, and the POC person for new hires to address any questions or concerns as it relates to these items. Ensures that intake documentation and waitlists are properly reviewed and monitored Ensures that all reports regardless of frequency are reviewed, and completed before deadline Reviews and monitors CSTAR data, and ensures that quality data is entered into the system and trains staff as needed to ensure the highest level of data is entered Creates and posts relevant updates, changes and events for the clients in the program All other duties as assigned. Qualifications High school Diploma or GED At least one year of office experience required and at least 6 months of social services experience preferred Basic Computer skills and understanding of MS Office. Participate in an annual Tuberculosis screening and/or other screenings when necessary. Reasonable accommodations may be granted where appropriate. The Pay Rate for this role is based on several factors including the candidate's experience, qualifications, and internal equity. The initial offer usually falls between the minimum and midpoint of the applicable salary range. Pay Band N2: $21.30 - $26.54 (Midpoint: $23.31)

Join an exciting growing group in leading, managing and supporting office administrative functions and associated staff in the day to day operations of an engineering office. NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work. As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives . Responsibilities Manage adminstrative support staff to create team that efficiently and effectively responds to overall office needs Organize and maintain filing systems, take notes at meetings, set-up for meetings, conference calls, and all administrative duties. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing. Manage/coordinate calendar, schedules, travel arrangements, incoming/outgoing correspondence, meeting minutes. Coordinate and arrange department lunch and learn sessions. Perform department library maintenance. Assist in application for and maintenance of Professional Licenses. Create department binders for team members. Organize and maintain paper and electronic files including archival documents. Maintain and distribute department staff weekly schedules. Support staff in assigned project based work. Update team members on delegated tasks to ensure progress deadlines are maintained. Will be handling and secure project/time sensitive and confidential materials. Assemble and compile reports and correspondence for distribution to appropriate client or entities. Prepare outgoing mail and correspondence including Federal Express, email, Golden State Overnight and faxes. Field incoming phone calls for department. Director and/or Project Managers. Will have extensive client contact with middle and high level managers and private entities. Coordinate department sessions and maintain skill evaluation spreadsheet. Assist with ordering and maintaining department office supplies. Answer telephones and route visitors and/or calls to appropriate people. Project a professional company image through in-person and phone interaction. Coordinate and manage the functions of Accounting, Human Resources, Business Development and office administration ( including but not limited to: assisting Director/Discipline Manager with employee reviews, termination, acclimating new hires into the culture, assist with new- hire paperwork, basic network training, reviewing and approving local AP invoices Perform weekly office inspections and schedule maintenance as necessary. Any other job duties as assigned. Qualifications High school diploma or GED; at least 5 years of experience that is directly related to the administrative duties and responsibilities specified. Strong organizational skills, including the ability to prioritize, multi-task, and work effectively/efficiently independently or with minimal supervision. The pay range for this California position is $25.00- $36.00 per hour. This information is provided per California Senate Bill 1162.Restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location and level of experience. Applicants should apply via the NV5 careers site. NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities. NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, creed, citizenship status, ancestry, pregnancy, childbirth or related medical conditions, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Administrative Assistant Remote within California, Must Reside in California The Foundation for California Community Colleges is on a mission to double its impact in the next 10 years. We are a group of relentless optimists and innovators in education, working collaboratively with public and private partners to help improve the student experience and expand pathways to economic and social mobility in communities across California. We are seeking an Administrative Assistant to the Executive Office to join the Foundation in its mission of benefitting, supporting, and enhancing the California Community Collegesthe largest and most diverse system of higher education in the nation. What Youll Do The Administrative Assistant to the Executive Office performs a wide variety of functions to support the activities of the office of the President and Chief Executive Officer (CEO) and the Foundations Executive Team. Under the direction of the Senior Director, Strategic Integrations and the Executive Assistant to the CEO (Supervisors), the Administrative Assistant is expected to consistently and effectively: (1) assist to meet internal and external commitments and to accomplish organizational and individual goals, (2) represent interests as needed in an efficient, effective and collaborative manner, and (3) act as a trusted confidante, keeping the best interests of the organization at the decisional forefront at all times. What You Bring Ensure strategic collaboration with appropriate internal and external personnel to accomplish organizational goals and objectives. Maintain solid knowledge and proficiency related to a wide range of technology tools with a focus on enhancing efficiency and effectiveness of all assigned job duties. Maintain strong working knowledge of all Foundation policies and procedures. Illustrate flexible, team-oriented, collaborative work style, with excellent interpersonal skills, and the ability to work well with all levels of internal and external constituents. Demonstrate the highest level of integrity with confidential and sensitive matters. Plan, organize, and schedule meetings as needed. Update schedules and calendars for CEO, Executive Team and/or entire Foundation staff as directed by Supervisors. Work collaboratively with internal teams to plan and organize meetings and special events as directed by Supervisors; responsibilities may include coordination of presentation content, catering, room setup, technology set up, and other meeting requirements. Attributes for Success Excellent verbal and written communication skills. Strong interpersonal skills including an ability to manage effective relationships with individuals of diverse backgrounds and varying degrees of sophistication including the Foundation Board, staff and external partners including the philanthropic community. High proficiency with Microsoft Office Suite and other technology tools. A professional and resourceful style with good instincts about when to work independently and when to leverage support from others while remaining flexible to changing priorities. Ability to prepare, proofread, interpret, distribute, and maintain specified routine and complex documents. Ability to track and accomplish multiple tasks simultaneously in a dynamic, fast-paced environment. Ability to prioritize tasks and efficiently manage time to meet scheduled deadlines while keeping appropriate personnel apprised of status on a regular basis. Excellent documentation, organizational and problem-solving skills; strong project management skills. Passionate about providing students with stronger pathways to education and building a more just and equitable California overall. A self-starter and quick learner who is highly motivated and outcome-oriented, always seeking innovative approaches to project execution. A strategic and creative thinker who can problem-solve, working within and across teams to swiftly respond to needs identified across the California Community Colleges. Practices ownership, takes accountability, and has the ability to project manage, prioritize tasks, and deliver quality products on time with limited supervision. Ability to work on a fast-paced team and build and maintain collaborative working relationships with internal and external stakeholders.

This opportunity is with one of our most exciting business areas: A growing part of our family of companies that make our group a Fortune 5 leader. No other business touches so many lives in such a positive way. And we do it all with every action focused on our shared values of Integrity, Compassion, Relationships, Innovation & Performance. This position is full - time. Employees are required to work our normal business hours of 8:00 AM - 5:00 PM. Training will be conducted virtually from your home. *All Telecommuters will be required to adhere to UnitedHealth Groups Telecommuter Policy. Primary Responsibilities: Schedule and set - up resources and technology needed for meetings and events, i.e., conference rooms and catering Create / prepare meeting materials, i.e., PowerPoint presentations or meeting agendas and review documents to ensure accuracy and quality, and revise as needed Manage system and building access requests for communications team members Process invoices and order office supplies Compile and / or integrate information needed to complete reports and documents Independently perform varied administrative duties related to functional areas Prepare outgoing mail, including overnight express Perform Business Segment Liaison (BSL) tasks for onboarding of new employees (real - estate, equipment, etc.) Manage the calendars and schedule changes for several senior leaders Book travel on behalf of key leaders Track and submit expense reports on behalf of senior leaders Other administrative duties as defined Youll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High School Diploma / GED (or higher) with equivalent experience Intermediate proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams Intermediate proficiency in Microsoft SharePoint Ability to work any 8-hour shift between the hours of 8:00 AM - 5:00 PM Preferred Qualifications: 2+ years of experience with providing event OR team - level administrative support 2+ years of experience in working with multiple executive calendars 2+ years of experience with working in a large, fast - paced, corporate environment 2+ years of experience with administrative support to an executive at the Director level (or higher) Experience with building Microsoft PowerPoint presentations Communications and / OR healthcare industry background Telecommuting Requirements: Required to have a dedicated work area established that is separated from other living areas and provides information privacy Ability to keep all company sensitive documents secure (if applicable) Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service Soft Skills: Professional and articulate with strong verbal and written communication skills Experience with supporting remote employees Experience managing multiple tasks with competing priorities in a time - sensitive environment

Description and Essential Functions The Senior Administrative Secretary performs a variety of highly responsible administrative and secretarial duties in support of executive staff; performs a variety of highly responsible and complex clerical, secretarial and administrative duties for a department; and may supervise secretarial and/or clerical staff and direct the work of interns. This is the advanced journey level class in the Administrative Secretary series. Positions at this level are distinguished from other classes by the analytical nature of a majority of the work performed as well as providing secretarial support to an executive and/or a department with a significant level of City Council activity. Individuals in this position must keep multiple tasks on schedule, use tact and judgment, and preserve confidentiality of sensitive information. The current vacancy is in the Office of the City Clerk; however, the eligibility list established from this recruitment may be used to fill additional vacancies as they occur. Essential Functions Functions may include, but are not limited to, the following: research, compile and analyze background data; perform routine and special administrative projects for management personnel; prepare independent draft reports and documentation; coordinate calendars; maintain hard copy and electronic records and files regarding department administrative activities; perform a wide variety of complex, responsible, and confidential secretarial and administrative duties for executive staff and other management personnel including providing routine analytical support; coordinate the department-wide City Council and/or Commission/Task Force agenda process; review staff reports for quality and completeness; ensure related attachments and exhibits are included; coordinate agenda process with City Clerk's office; assist in developing staff reports for submittal to the City Manager or City Council including preparing reports, assembling background materials, and composing first drafts; participate and assist in the development and administration of a department budget; prepare budget reports; compile annual budget requests; monitor and control expenditures. Interpret and explain City and department policies, rules, and regulations in response to inquiries; refer inquiries as appropriate; assist in developing department policies and procedures in order to meet department objectives; independently respond to letters and general correspondence not requiring the attention of executive and/or management personnel; recommend and assist in the implementation of goals and objectives; establish schedules and methods for office operations; implement office policies and procedures. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities; review and summarize miscellaneous reports and documents; prepare background documents as necessary; research and analyze routine administrative projects for executive and/or management staff or the City Council; prepare first draft reports on routine administrative matters; receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attentio; provide follow up to assignments given to management and/or operations staff by executive and/or management staff; provide status reports to executive and/or management staff; receive telephone calls including complaints, and provide assistance to callers using judgment as to calls requiring priority attention; coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences; provide secretarial/clerical support for assigned task forces, commissions, and boards; may supervise assigned staff; plan, prioritize, assign, and review the work of staff involved in providing administrative support; conduct employee evaluations; may participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; recommend disciplinary action and implement discipline procedures as directed; may order and purchase supplies for administrative operations; perform accounting functions related to ordering supplies, equipment and services; may maintain time card and payroll records; maintain personnel files and records for management personnel including employee evaluations and disciplinary actions; assist in the support of a board or commission including posting legal notices, preparing agendas, assembling background materials, and typing minutes of meetings as assigned. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; perform related duties as assigned. Minimum Qualifications Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Five years of increasingly responsible administrative and secretarial experience, including two years of office management and/or supervisory experience AND equivalent to the completion of the twelfth grade preferably supplemented by course work in secretarial, business, accounting or a related field. Required Typing Certificate:A valid typing certificate demonstrating a minimum speed of 55 net words per minute dated within 12 months of your application is required and must be attached to the employment application. Please note: Online and/or self-administered typing certificates, and typing certificates that do not show net words per minute and the error rate are not qualifying. For additional information regarding the City of Chula Vista's requirements and a list of local agencies applicants can obtain their typing certificate, please click here. Desirable Qualifications:Bilingual skills at the business conversational level are desirable. Knowledge, Skills and Abilities / Physical Demands and Working Conditions Knowledge, Skills and Abilities Knowledge of: Principles and practices of routine analytical research. Principles and practices of office management. Principles and practices of supervision and performance assessment. English usage, spelling, grammar, and punctuation. Modern office methods, procedures, computer equipment, and computer software. Pertinent City functions, policies, rules and regulations. Principles and methods of business letter and report writing. Principles and practices of bookkeeping. Ability to: Prepare draft reports requiring analytical skill. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned administrative responsibilities. Intermittently review documents related to department operations; perform data entry and basic searches in various databases and information management computer applications; create and run reports as directed in these programs; observe, identify, and problem solve office systems and procedures; understand, interpret and explain department policies and procedures; explain and problem solve office issues for the public and with staff. Plan, organize and schedule priorities in the office. Compose general correspondence and letters. Interpret and apply administrative and departmental policies, laws, and rules. Preserve confidentiality of sensitive material routinely encountered as part of work assignments. Develop and recommend policies and procedures related to assigned office operations. Supervise, train and evaluate assigned staff. Operate and use modern office equipment including personal computers and related software. Analyze situations carefully, recommend solutions, adopt effective courses of action. Compile and maintain complex and extensive records and prepare reports. Take notes and write summaries of meetings. Type at a speed of 55 Net Words Per Minute. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. Physical Demands and Working Conditions On a continuous basis, sit at desk for long periods of time. Intermittently, twist and reach office equipment; write or use keyboard to communicate through written means; occasionally run errands; lift up to 10 pounds. Additional Information Recruitment No. 26018501 To be considered, applicants must submit a City Application by closing date and time listed.Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail. Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review. The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.

Job Description The Executive Assistant, reporting to the Human Resources Manager, is responsible for providing comprehensive support to our President and Chief Operating Officer. You will also manage all daily administrative, property, and office management tasks enabling the executive Team to focus on strategic growth and external relations. You will be responsible for managing the President's calendar and email, and acting as a vital liaison between the President and our Chief Operating Officer. Your support will be crucial in the combined oversight of our team of nearly 100 employees. This position is an onsite position and the schedule is from 7:30 AM to 4:30 PM. Key Responsibilities: Executive Support & Management: Proactively manage the President's calendar, prioritize emails, and handle communication to ensure they stay focused on high-level business activities. Property & Office Management Assistance: Oversee building maintenance, manage office supplies and facilities, organize common spaces, and ensure smooth day-to-day operations for both the office and building. Administrative Oversight: Complete various administrative duties, including document management, travel arrangements, expense tracking, and meeting preparation. Liaison Role: Serve as a bridge between the President, COO, and staff, ensuring smooth communication and follow-up on key projects and initiatives across departments. Strategic Support: Keep the President on track, providing reminders and preparing them for meetings or events. Act as a sounding board, providing critical feedback and helping them prioritize key tasks. Decision-Making Support: Aid in daily decision-making by presenting well-organized summaries and actionable insights for the President. Requirements 3+ years as an executive or personal assistant to high-level executives. Experience in office management a plus. Superior ability to organize, prioritize, and multi-task in a fast-paced environment. Excellent verbal and written communication; a polished, professional demeanor. Proven ability to handle confidential information with integrity and discretion. Ability to think on your feet, handle unexpected challenges, and find creative solutions independently. Proficiency with Google Workspace, calendar and email management software, and other relevant administrative tools. Benefits Medical, Dental, and Vision Insurance 401(k) with company match Generous PTO and paid holidays Professional development opportunities Employee assistance program Company-sponsored events and activities Hybrid Work Environment Pay Range: $55,000-65,000/year

Under general supervision of the Area Director, or designee, performs a wide variety of routine to moderately difficult clerical support functions, including greeting visitors in person and by telephone, data entry and records management duties; types a variety of correspondence, documents, reports and other materials requiring skilled word processing; and performs related duties as assigned. EMPLOYMENT REQUIREMENTS: Desired Minimum Qualifications: Knowledge of: Office administration practices and procedures; Correct English usage, including spelling, grammar and punctuation; NHA and section rules, policies and procedures applicable to assigned areas of work; Recordkeeping and filing practices and procedures; Word processing, spreadsheet and other standard business software; Records management practices and procedures; Ability to: Operate a computer terminal and/or computer using word processing, spreadsheet, database and other standard business software; Operate standard office equipment; Type accurately at a speed necessary to meet the requirements of the position; Organize, set priorities and exercise sound independent judgment within areas of responsibility; Organize and maintain office and specialized files; Communicate clearly and effectively orally and in writing; Understand and follow written and oral instructions; Prepare clear, accurate and concise records and reports; Use tact, discretion and courtesy in dealing with officials, the public and others encountered in the course of the work; Establish and maintain effective working relationships with NHA managers, employees and others encountered in the course of work; Some positions require the ability to perform high-volume data entry accurately and at a speed to meet established production standards. QUALIFICATIONS: Training & Experience: A typical way of obtaining the knowledge, skills and abilities outlined above is: Graduation from high school or G.E.D. equivalent and three (3) years' office clerical or secretarial experience; or an equivalent combination of training and experience; type at a minimum of 40 words per minutes; experience may also be obtained through vocational training such as ROP, etc. SPECIAL REQUIREMENTS, LICENSES & CERTIFICATES: Must have a valid California driver's license. Certification in pediatric first aid and CPR must be met within 90 days of employment. Must meet and maintain state law and county licensing requirements regarding employment in a childcare center (fingerprints, TB, physical, immunizations). EXAMPLES OF MAJOR FUNCTIONS: Examples of Essential Duties: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Types, formats, edits, revises, proofreads and prints notices, reports, correspondence, memoranda, transmittal sheets, statistical charts and other documents; Types from rough notes, drafts and brief oral instructions; Composes routine correspondence; Edits and revises materials on diskette; Creates and maintains databases of records, lists and projects; Creates standard statistical spreadsheets; Designs and revises routine to moderately difficult forms, charts and graphs; Operates a computer and performs word processing and / or data entry in accordance with standard procedures and computer software requirements; Verifies the accuracy of materials produced and / or input data; Generates reports and documents; Operates a variety of standard office equipment; Provides secretarial and general office support services for managers, supervisors and staff; Schedules meetings and makes meeting arrangements; Prepares and distributes agendas and minutes; Collects data, compiles required information and types standard agreements and contracts for approval, signature and execution; Maintains a variety of standard office and specialized records and files; Prepares manuals, computer logs, and files; Summarizes information and prepares routine reports; Picks up and distributes incoming mail; Opens, logs and routes incoming office mail and stuffs, sorts and prepares outgoing mail; also mails requested materials and documents; Retrieves, delivers and sends faxes; Acts as receptionist for an assigned unit or office, and answers, screens and refers telephone calls, takes telephone messages; Assists clients and others in person and/or by telephone; Responds to questions and complaints in a professional manner; Copies, compiles and distributes documents and materials; Sorts, codes, cross-references, duplicate and file a wide variety of records and documents; Pulls files upon request and makes new file folders; Retrieves, duplicates and distributes copies of records; Creates and maintains chronological files; Maintains up-to-date file listings, indexes and cross-references; Monitors and maintains inventories of standard office supplies and materials; Types purchase requisitions and check requests; Operates a variety of standard office equipment; Performs miscellaneous clerical and secretarial tasks; Troubleshoots and performs minor maintenance on duplicating equipment and other office machines; Submits requisitions for duplicating equipment supplies, repairs and services; All other duties as assigned.

Whittier Trust is the oldest privately owned multi-family office headquartered on the West Coast, providing exceptional client service and highly customized investment solutions for high-net-worth individuals and their families. Our dedicated professionals work with clients and their families to deliver a broad array of services including investment management, fiduciary, philanthropic, and family office. Our founding family's century-long history of entrepreneurship continues to guide our activities for clients today. Entrusted with private family assets, our teams employ a consulting approach to tailor solutions for complex family situations. Whittier Trust attracts professionals who have a desire to grow while building their skills in the service to our clients. Our organization is flat, nimble, and uniquely attuned to the needs and desires of both today's entrepreneurs as well as legacy family members who may be several generations removed from the wealth creators. Our corporate culture is one of client-focus, collaboration, performance and accountability, family orientation and long-term career satisfaction. Employee turnover is low because of a high level of engagement and career fulfillment. The position offers a competitive compensation package including base salary, performance bonus, equity consideration, excellent medical, and retirement plans. PRIMARY RESPONSIBILITIES Direct the Trust Operations Department regarding daily account transactions such as wire and cash transfers, ACH disbursements, bill paying, fund redemptions and purchases, and the opening and closing of accounts. Monitor transactions for completion and accuracy. Coordinate investment transactions with the Investment Department including but not limited to monitoring cash balances on a daily basis for purchases, transferring sales proceeds to money market accounts and following up on client's requests for purchases, sales, or gifting. Coordinate the transfer of incoming assets to new or existing accounts, as well as the transfer of outgoing assets for terminating accounts. Prepare correspondence, Excel spreadsheets (i.e., miscellaneous reports for client budget worksheets, income projections, and gifting schedules), assist with the production of PowerPoint presentations, mass mailings, and marketing materials. Calculate unitrust, total return, and other payments to trust beneficiaries. Coordinate tax-related payment information with the Tax Department and client-directed outside professionals. Provide information to Client Advisors for annual account reviews. Organize with Client Advisors to maintain client, beneficiary, and advisor information in client files and account records on database management and trust accounting systems. Perform special projects and additional tasks as assigned. Back-up support for the front desk/reception as needed. DESIRED EDUCATION Bachelor's degree preferred CTFA or CFP preferred by not required DESIRED EXPERIENCE Understanding of trust accounting and/or estate planning concepts is preferred but not essential Superior skills and experience with Microsoft Office, especially Word, Excel, and PowerPoint. Excellent written and oral communication skills. Superior organizational skills with the ability to multi-task and to manage and prioritize multiple projects and competing deadlines. General office administration and clerical experience. Excellent attention to detail with the ability to exercise independent judgment. Aptitude to understand and perform basic mathematical calculations such as fee calculations, and other percentage-based calculations. Ability to learn new processes and programs and desire to grow with the company. PERSONAL CHARACTERISTICS Strong people skills Client service focus Effective verbal and written communication skills High integrity with a diligent work ethic Team/people-oriented Highly organized with good time management skills Meticulous attention to detail Valid driver's license and the ability to travel by airplane. COMPENSATION Base salary range $60,000 - $75,000 annually Salary may vary depending on job-related factors including, but not limited to, skills and experience. Full-time employees may be eligible for a comprehensive benefits package that includes: medical, dental and vision coverage, 401(k), life insurance, paid time off and a Wellness Program. Annual bonus, incentive pay and/or equity may also apply depending upon the role.

Hours: Shift Start Time: 8 AM Shift End Time: 5 PM AWS Hours Requirement: 8/40 - 8 Hour Shift Additional Shift Information: Weekend Requirements: No Weekends On-Call Required: No Hourly Pay Range (Minimum - Midpoint - Maximum): $39.690 - $51.220 - $57.370 The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant's years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices. Please Note: As part of our recruitment process, you may receive communication from Dawn, our virtual recruiting assistant. Dawn helps coordinate scheduling for screening calls and interviews to ensure a smooth and timely experience. Rest assured, all candidate evaluations and hiring decisions are made by our recruitment and hiring teams. What You Will Do The Contracts Associate assists with the operations, negotiations and analyses of contracts, capitations and ongoing relationships with providers. Oversees the administration and production of provider contracts by negotiating Letters of Agreement with non-contracted providers; auditing IDX claims system to verify appropriate and correct reimbursement; liaison with claims support department on new contracts and contract changes. Participates in SCMG strategy and support through contract and claims data analysis. Responsible for operational support system response to contract informational needs and monitor physician issues regarding contracting priorities. Required Qualifications * 4 Years experience in Managed Care contracting. * Experience in a health related or contract negotiation environment. * Experience in maintaining positive working relationships with Physician and Provider representatives. * Must have experience with analyzing, interpreting data, and preparing reports. Other Qualification Requirements * Associate's degree in Accounting, Finance, Business Administration, Health Care Administration; experience may substitute for education. - Required Essential Functions * Contract administration Responsible for requesting, preparing and analyzing data necessary for contract negotiations. Develop reports necessary to determine contract performance compared to budget and established standards. Conducts and participates in the successful completion of assigned contract negotiations as they relate to SCMG contracts. Assist in the development and maintenance of communication links throughout the system to identify reimbursement issues and participation in the development of action items for resolution. In addition, communicate current contract information. Assures contract information is communicated and coordinated to appropriate internal departments and audit is performed to ensure accurate contract claim/encounter pricing and other reimbursement terms. Work in conjunction with system representatives in the implementation of the IDX Contract Adjudication system. Assists with other duties as assigned, to be completed in an agreed upon format in an agreed upon time frame. Demonstrates teamwork by participating in achieving department goals. Shows willingness to help out with any task to ensure the success of the department. Works in a spirit of cooperation with all Sharp employees. * Quality and customer service Provide operational support to internal and external customers. Assist in project coordination with SCMG departments: Claims, Utilization Management, Provider Services, and Pharmacy Benefits Department. Maintains service orientation to representatives of SCMG through consistent assessment of needs and timely response to requests. Develops and maintains relationships with Physician and Provider contract representatives in support of the SCMG Mission, Values, and Philosophy and ensure timely response to contractual issues and contract compliance problems. Collaborates with other entities/departments to resolve identified issues with demonstrated improvement in operational flow. Demonstrates resolution of operational issues with targeted outcomes as negotiated with the Director. * Regulatory compliance Maintains work place in safe condition. Assure appropriate chair height, keyboard and screen placement, securing electrical wiring, observing departmental safety policies and procedures. Reports safety hazards within 1-3 days from time problem first identified. Knowledge, Skills, and Abilities * Knowledge of Managed Care and Managed Care Contracts, experience in PC computer utilization for word processing and Excel spreadsheet analysis, and managerial skills is required. * Working knowledge of Managed Care capitation, RBPVS/CPT/ICD-10 coding. Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class

Join a Nationwide and Multi-Regional Top Workplace of 2025! Erickson-Hall Construction Co. is an Employee-Owned Company! Our foundation is built around construction done right by people who care, in partnership with people we care about! Please note that this position is based out of San Diego, CA. As an Administrative Assistant at Erickson-Hall Construction Co. you will grow your skills, knowledge, and learn best practices from an industry innovator. To be successful in this position you will need to be open to learning, disciplined and systems-driven, detail-oriented, comfortable working independently and have a genuine interest in helping team members with a positive and pro-active attitude. Duties: Administrative support on active construction site to the site-based project team Work with Superintendent, Project Manager, Project Engineer, Construction Manager, and team to understand the scope of work, schedule, project instructions, and responsibilities Data entry: Daily reports, RFI and Submittal Logs Track DSA inspection logs, Skilled & Trained workforce, and contractor's insurance Maintain job site-specific SDS and postings Ability to take meeting minutes Maintain the physical and electronic filing system for each job adhering to company standards Follow up with responsible parties to obtain/coordinate project information Requirements: Excellent attention to details and facility with numbers Ability to prioritize and multi-task, in a busy office environment Ability to work under minimum supervision & resolve issues independently based on project/company standards and verification of facts prior to releasing documents to client or outside agencies Self-starter with strong multi-tasking and follow-up skills Identifies and resolves problems in a timely manner Good judgment, logic, and ability to learn new things quickly Responds to requests for service and assistance Superb organizational skills and desire to get it right Must have good communication, teamwork, and organizational skills Proficient knowledge of Microsoft Office Suite. Oracle Primavera Contract Manager, Oracle Submittal Exchange, Bluebeam, and/or construction knowledge a plus. Typing of at least 50 wpm with emphasis on accuracy A valid driver's license and acceptable driving history is required Must possess a high school diploma or GED Benefits: Employee Stock Ownership Plan (ESOP) Profit-Sharing 100% employer-paid Health/Dental premiums for team members Generous Vacation and Sick Time off Nine(9) Paid Holidays - Including your Birthday! 100% employer-paid Life, AD&D, and Long Term Disability insurance Retirement plans with company contribution Subsidized tuition on Child Care Health/Dependent care FSA's Making a difference in the communities you serve Acknowledgments Erickson-Hall Construction Co. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any of the following, whether actual or perceived or based upon identification or association: race, color, religious creed, national origin, ancestry, age, medical condition, pregnancy or childbirth (and related medical conditions), physical or mental disability, genetic information, sex, gender (including gender identity and gender expression), sexual orientation, marital status, registered domestic partner status, military status, veteran status, political activity or affiliation or any other basis protected by law.

A leading software company in San Diego is seeking an Executive Assistant Business Partner 2 to provide strategic administrative support for senior executives in a fast-paced environment. The ideal candidate should have over 8 years of experience, exhibit strong organizational skills, and possess superior communication abilities. Responsibilities include managing calendars, organizing events, and ensuring smooth operational execution. Competitive compensation package includes cash bonuses and equity rewards. #J-18808-Ljbffr