Senior administrative assistant jobs in Yorba Linda, CA

Role: Executive Assistant to CEO (Temp-Hire) Company: Confidential | Ultra-High-Net-Worth Individual (UHNWI) Schedule: Monday-Friday, 7:30 AM - 4:30 PM PT (availability 24/7 for urgent needs required) Pay Rate: $60.00/hour Start Date: ASAP - Immediate availability required; candidates must not be currently in a full-time role About This Role: We are seeking a highly organized and proactive Executive/Personal Assistant to provide seamless support to a dynamic CEO overseeing multiple ventures. This role blends professional and personal support, requiring discretion, adaptability, and a service-oriented mindset. The ideal candidate thrives in fast-paced environments, anticipates needs, and ensures smooth daily operations, helping the CEO focus on strategic priorities. Key Responsibilities: Executive Support: Manage complex calendars and coordinate meetings across multiple ventures Organize domestic and international travel arrangements, including detailed itineraries Process expenses, track receipts, and support reimbursement procedures Draft correspondence, prepare documents, and assist with reports Communicate professionally with internal teams, external partners, and stakeholders Ensure follow-through on meetings, tasks, and special projects Qualifications: Experience supporting senior executives, UHNW individuals, or family office environments Highly responsive, discreet, and able to maintain composure under pressure MUST HAVE experience booking complex travel Strong calendar and travel management skills Clear communicator with the ability to anticipate needs and take initiative Comfortable navigating ambiguity and adapting quickly to changing priorities About Us: Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

A boutique investment firm with a beautiful office in El Segundo is seeking a sharp and proactive TEMP Assistant to support the Principal and keep daily operations running smoothly. This is a fast paced environment and a great opportunity for someone who loves variety and is ready to take on more responsibility. What You'll Do • Manage calendars, schedule meetings, coordinate travel • Draft correspondence, prep mailings, and assist with client communications • Update Salesforce, Wealthbox, and Precise FP with client and fund documents • Oversee office operations including supplies, mail, reservations, plant care, and Friday lunches • Support light personal tasks as needed • Partner with the COO on projects, onboarding, and tech or office upgrades Who Thrives Here Someone organized, detail oriented, and quick to anticipate needs. Must enjoy being the go to person in a dynamic, fast moving environment. If you're interested in this opportunity, please reach out directly. This team is looking to move quickly and the opportunity will start for training prior to the holiday! Hourly Rate: $30-35, overtime eligible. Onsite in El Segundo

Unplug is a modern meditation company on a mission to make meditation easy, powerful, and accessible. Through our flagship studio in Los Angeles, our globally loved app, corporate wellness programs, and world-renowned teacher training, we provide practical tools to help people reduce stress, sleep better, and live with more intention and positivity. Providing the best teachers in the world, Unplug supports people through life's everyday challenges-offering guidance, simplicity, and inspiration every step of the way. We're seeking a highly adaptable, proactive, and organized Executive Assistant to support our CEO and small but mighty corporate team. This is a pivotal, one-in-a-million opportunity to work directly alongside the Founder-keeping day-to-day operations running smoothly while helping drive initiatives that expand Unplug's reach and global impact. The ideal candidate thrives in fast-paced environments, loves variety, and is eager to take initiative across multiple areas of the business-from operations and logistics to brand strategy and creative projects. This role comes with a high degree of trust, autonomy, and responsibility, offering hands-on experience, professional development, and strong potential for both career and financial growth based on performance and company expansion-all while contributing to a meaningful mission that's improving lives around the world. KEY RESPONSIBILITIES: Executive & Administrative Support Serve as trusted right-hand to the CEO and corporate team members across all business matters Manage calendars, scheduling, and communications Serve as a liaison between the CEO, internal teams, and external partners Provide confidential support and offer thoughtful feedback on strategic decisions Handle a wide variety of professional tasks as needed Business Operations Support Assist with daily business functions across departments (e.g. studio, app, corporate, marketing, partnerships, events, trainings, etc.) Help maintain systems and platforms such as Asana, Google Drive, Dropbox, Mindbody, Mailchimp, Squarespace, and others Track expenses, process invoices, manage vendor relationships, follow up on outstanding payments, and oversee company budgets Manage financial responsibilities including budget creation, expense reporting, revenue tracking, and financial data analysis Liaise with bookkeepers and accountants to review monthly P&Ls, reconcile accounts, and support tax preparation and compliance Coordinate legal and compliance matters, including contract review, negotiation, and acting as liaison with external counsel and consultants Help manage insurance policies, trademark filings, payroll, HR tasks, and other business-related filings Unplug App Support Help oversee Unplug app operations: content creation & curation, customer support, troubleshooting & maintenance, and feature development Help manage customer service team, platforms (e.g. Zendesk), user inquiries, and training documentation Track expenses, user acquisition efforts, and product performance Conduct market research, competitor analysis, and customer feedback surveys Marketing & Brand Support Coordinate marketing campaigns, content calendars, brand partnerships, and editorial features Update and manage website content (SEO, blog, landing pages, etc.) Assist in strategy and execution of newsletters, social media, and press opportunities Teacher Training Program Support Promote upcoming teacher training programs through coordinated outreach, marketing support, and ongoing communication with prospective applicants Track, organize, and engage with current students, graduates, and prospective applicants Set up and support each training cohort, including platform setup, communication, and materials distribution Serve as a point of contact for trainees before, during, and after training Support the key leaders of the teacher training in managing logistics and communications Facilitate the Week 6 virtual intensive, including full Zoom monitoring, managing breakout rooms, sharing real-time resources, and actively listening for cues to support instructors and trainees; assist trainees with tech issues, scheduling, or curriculum questions; and create and continuously update the training agenda throughout the week Organize virtual reunions and continued engagement with training graduates WHAT WE'RE LOOKING FOR: 3+ years of experience in executive support, operations, or a similar role Exceptional organizational and communication skills A natural problem-solver with strong attention to detail Comfortable wearing multiple hats and switching between strategic, creative, and tactical tasks Highly tech-savvy with experience managing digital tools and platforms Ideally experienced with mobile app development or product management Kind, positive attitude and a collaborative spirit Discreet, trustworthy, and professional in handling confidential matters Mission-aligned with a passion for meditation, wellness, or personal growth Experience in startups, creative businesses, or wellness industries a plus WHY JOIN US: This is more than just a job-it's a rare opportunity to learn directly from the Founder of a purpose-driven company that's helping people everywhere live better. You'll wear many hats, help shape big ideas, and play an essential role in a small team that moves quickly and thinks creatively. Every day is different, fulfilling, and full of growth-professionally, personally, and purposefully. This is a chance to build something meaningful while making a positive impact on people's lives globally. ANNUAL SALARY $70,000-$75,000 This is the starting range for the role, with strong potential for growth based on performance, responsibility and company expansion. COMPANY BENEFITS: Comprehensive health insurance Paid vacation time Paid sick time Unlimited free classes at the studio 30% discount on studio workshops & retail Free access to the Unplug app Trade partnerships at multiple other wellness/fitness studios Professional growth & mentorship MORE ABOUT UNPLUG: Unplug is the world's first drop-in meditation studio and a global app, founded in 2014 by former fashion editor Suze Yalof Schwartz. Unplug has gained significant recognition and acclaim for its modern approach to meditation, and has been featured in every major news outlet including The New York Times, Washington Post, CNN, Forbes, and the Today Show. Unplug's mission is to demystify meditation and make it easy, accessible, and inspirational for as many people as possible around the world. Unplug's wide variety of classes, led by a diverse roster of world renowned experts, offer a blend of simplicity and fun to cater to busy skeptics and modern soul-seekers alike. Unplug's app meditations have been viewed by over one million people around the world. ************** @unplugmeditation

World renowned entertainment company is seeking a career EA for a C-suite executive for their West LA office. Duties will involve managing heavy calendars, travel, expenses, calls, emails, and board meeting prep. The ideal candidate will thrive in fast-paced, ever-changing environments and have 5+ years of strong C-suite/Partner level support experience. A background within entertainment is a huge plus! Perks include working in a thrilling, innovative environment with the best and brightest in the industry and a strong compensation/benefits package. Please note -- this role is fully onsite, 9am-6pm. Kindly submit your resume for immediate consideration.

Owner of Capital Equity company seeks Executive Assistant to support his highly demanding work life. He owns four companies, has partial stakes in many more, is hands-on and his concerns are growing. He needs someone who can provide solid, comprehensive support, who doesn't get overwhelmed by varied demands, who doesn't show stress, who gets things right, who works relatively long hours and who is available at other times when needed. He is a focused, high-stakes person. Requirements BA/BS from US college or equivalent Minimum 8 years' EA experience Minimum 3 years' C-level EA experience MS Office, Google Workspace, Tech fluency Being good with logistics Capacity for concierge-level support Responsibilities Heavy calendar Domestic & International Travel, Commercial & Private Composing detailed flawless itineraries Gatekeeping Coordination with teams Meeting planning: agendas, summaries Personal assistance M-F 7:30am-5pm $150K-$185K/year

Adecco is seeking a bilingual Korean Executive Assistant/ Business Support Assistant to provide exceptional logistical and administrative support for executive operations. This role is pivotal in ensuring the smooth planning and execution of executive itineraries, while contributing to broader business support activities within the office. The ideal candidate is flexible, proactive, and detail-oriented, with strong organizational skills and a collaborative mindset. Pay Rate $32/hr 12 months assignment Must be comfortable with up to 40% domestic travel , including trips to New York and Washington, D.C. , and additional travel during major U.S. events such as the World Cup. Key Responsibilities Executive Visit Planning: Coordinate logistics for executive visits, including scheduling, agenda management, and on-site support. Travel Arrangements: Manage travel bookings (flights, hotels, restaurants) to ensure seamless experiences for visiting executives. Office Environment Oversight: Support the maintenance and improvement of the office environment, including canteen and cafeteria operations. Administrative Support: Prepare reports, presentations, and documentation; assist with general administrative and operational tasks. Cross-Cultural Communication: Utilize Korean language skills to assist with communication and documentation for Korean-speaking executives. Qualifications Fluency in Korean (spoken and written) required. 3+ years of Executive Assistant experience 40% travel requirements Proven experience in business support, travel coordination, or hospitality services. Strong organizational and multitasking abilities. Proficiency in Concur and Microsoft Office Suite (especially Excel and PowerPoint). Benefit offerings available for our associates include: Medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan Flexibility to choose the type of coverage that meets individual needs Eligibility for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance

Executive Assistant - Santa Monica Financial Firm On-Site | $100-120K + Excellent Benefits | Mon-Fri, 8:30-4:30 Start Date can be in December or January. A boutique financial firm in Santa Monica (near the beach!) is looking for a tech-savvy, upbeat Executive Assistant to support two Partners. If you love staying organized, anticipating needs, and being the go-to person for busy executives, this is an amazing opportunity with great work-life balance. What You'll Do Manage two fast-paced executive calendars Handle all administrative tasks and meeting coordination Book appointments, dinner reservations, and assist with personal/professional requests Set up meetings in Outlook and Microsoft Teams Partner closely with the experienced East Coast EA What They're Looking For C-suite support experience Strong skills in Outlook, Microsoft Teams, and modern tech tools Exceptional organization and time management Friendly, bubbly, and positive personality-assertive when needed Able to handle demanding personalities with ease Schedule & Benefits Monday-Friday, 8:30 AM-4:30 PM (amazing hours!) On-site in Santa Monica Medical/Dental/Vision, 15 vacation days, paid holidays 401K with 8% company match Supportive team with long-term stability (previous EA stayed 5 years!) If you're a proactive, polished EA who loves keeping executives on track, we'd love to hear from you! Brooke@LexingtonEHStaffing.com

Job Title: Executive Assistant (Recruiter) About Us: Kossoris Search is a recruiting agency specializing in the placement of high-profile attorney partners and groups, both in the United States and internationally. With nearly 20 years of experience, Kossoris Search has consistently facilitated numerous high-profile partner placements with the most prestigious global law firms. We are seeking an Executive Assistant who can provide strong administrative support to the CEO, as well as assist with the full-cycle recruiting process. We're looking for someone meticulous, detail-oriented, energetic, and capable of wearing many hats in a fast-paced environment. Job Responsibilities Recruiting & Hiring: 1. Manage the full-cycle recruiting process for internal division hires, including the administrative team, legal research & marketing team, attorney file side team, email blasts & sales team. 2. Work closely with division leaders and the CEO on recruiting strategies and initiatives. Managerial Oversight: 1. Assist with day-to-day operational issues as they arise. 2. Oversee personal matters of the CEO. Executive Support and Personal Administration: 1. Manage and maintain the CEO's schedule. 2. Coordinate extensive bookings for attorney meetings with law firms, manage CEO's travel arrangements, and oversee personal scheduling. 3. Answer and manage phone calls, conveying messages and information to the CEO and executives. Desired Skills and Qualifications: 1. High Attention to Detail: Meticulous and possesses an 'A Type' personality, ensuring thoroughness in all tasks. 2. Passionate about organization and efficiency. 3. Strong leadership qualities with the ability to lead and motivate a team. 4. Thrives in fast-paced and high-pressure environments. 5. High energy and excellent communication skills, particularly adept at engaging with high-end clientele over the phone. Strong follow-up skills are a must. 6. Exceptionally resourceful, with a proven track record of overcoming challenges independently. Demonstrates relentless determination in task completion with a "Just Do It" attitude. Ability to work autonomously, taking initiative and demonstrating proactive problem-solving skills. Education: Bachelor's degree from a 4-year university. J.D. or Master's degree (optional). Typing speed 65 WPM or higher Ability to reliably commute to our office in Westwood Compensation & Benefits: Hourly: $29.00 - $30.00/hour plus overtime (time & a half) *Please note overtime is regularly available and, on occasion, required. Job Type: Full-time Schedule: Monday to Friday, 6 AM - 2:30 PM (PT) * Please note overtime is regularly available and, on occasion, required. Location: In Person at the Westwood Office in Los Angeles, CA 90024 Benefits: Health insurance & 401K Job Type: Full-time

The annual base salary range for this position in California is $90,000 to $110,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate's geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations. We seek an experienced Executive Assistant to support the President, Anaheim Ducks Hockey Club. This role oversees and manages the flow and exchange of information, streamlines interactions, and facilitates initiatives for the President, ADHC. The Executive Assistant performs administrative duties requiring confidentiality, discretion, tact, diplomacy, sound judgment, and excellent decision-making skills. Success in this role requires a positive attitude, a strong work ethic, outstanding communication and customer skills, high-level project management skills, and close attention to detail. Responsibilities Work as a team with the President, ADHC to provide administrative, operations, and project/initiative management assistance to support various departments within the organization Communicate with members of the NHL League offices and Club teams. Perform clerical and administrative tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents for senior staff Answer and transfer phone calls, screening when necessary Maintain filing systems and records as assigned, including digitally Retrieve information as requested from records, email, minutes, and other related documents Maintain business calendar for ADHC president collaborating with other supported executives and leadership staff Coordinate and schedule meetings, appointments, travel, and accommodations Proofread legal documents and generate redlines and final formatted documents Receive and transmit invoices from third parties and assist in tracking department expenditures Gather and analyze data housed in internal and external databases as requested Draft internal and external communication and correspondence on behalf of the President, ADHC Collaborate with other Executive Assistants to successfully coordinate projects and schedules Provide administrative support to the ADHC General Counsel including subpoena requests and other administrative matters Prepare agendas and schedules for meetings Prepare and submit expense reports Participate in special projects Maintain the highest quality service standards working with internal/external partners Maintain professionalism and strict confidentiality with all materials Perform other related duties as assigned Skills Bachelor's degree in a related field preferred Minimum 10 years of experience in an administrative role, preferably supporting a high-level executive Excellent verbal and written communication skills Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Extremely proficient in Microsoft Office Suite or related software with the ability to learn new or updated software Basic understanding of clerical procedures and systems such as recordkeeping and filing Able to work independently Able to work nights, weekends and holidays in accordance with game schedule and other team events Knowledge, Skills, and Experience Education - Bachelor's Degree Experience Required - 10+ Year This position is on-site.

AppleOne is partnering with a prominent Architectural Services firm in Long Beach seeking an experienced Temporary Executive Assistant. This critical role will report directly to the CEO. This is a high-impact position that serves as the main point of contact for up to eleven Principals, managing complex communication, scheduling, and organizational tasks. Key projects during the assignment include coordinating licensure renewals for Architects and managing the company holiday party. The role offers a hybrid work schedule, depending on office needs. Industry: Architectural Services Job Function: Administrative: Executive Secretary/Asst. Employment Type: Temporary (Assignment expected to run through to early February 2026) Working Hours: Standard business hours Workplace Type: Hybrid (Depending on office needs) City: Long Beach, CA 90802 Pay Rate: $35.00 per hour Core Responsibilities Executive Support: Serve as the main point of contact for up to eleven Principals, managing complex communication, scheduling, and travel logistics. Calendar & Travel Management: Maintain and manage Principal calendars, schedule appointments/meetings, and coordinate all travel arrangements and expense reports. Key Projects: Take ownership of two critical concurrent projects: coordinating Architect Licensure renewals and planning/executing the company holiday party and general office events. Administrative Operations: Answer and prioritize phones and emails, create and update necessary documentation, and perform general administrative support, including providing reception coverage as needed. Collaboration: Attend Monday morning staffing meetings and provide in-office support for meetings and events. Required Qualifications Experience: 3+ years of experience supporting multiple senior executives. Skills: Superior organizational skills and the ability to effectively multi-task and complete assignments in a timely manner. Communication: Strong written and verbal communication skills with experience interacting professionally with executives and clients.

Omninet Capital is seeking a highly organized, proactive, and resourceful Executive Administrative Assistant to support the Chief Financial Officer and Senior Vice President of Operations. This role goes beyond traditional administrative tasks, someone who can anticipate needs, keep projects moving forward, and act as a true partner in helping leadership deliver results. The ideal candidate thrives in a fast-paced environment, brings strong judgment and attention to detail, and is energized by making it easier for executives to focus on strategic priorities. Key Responsibilities Provide day-to-day support to the CFO and SVP of Operations, ensuring priorities are managed and deadlines are met Manage calendars with a focus on internal and external meetings (minimal travel coordination) Serve as a project coordinator-tracking deliverables, following up on next steps, and ensuring accountability across teams Prepare presentations, reports, agendas, and other executive-level materials Act as a liaison between executives and internal departments, streamlining communication and ensuring alignment Attend key meetings to capture notes, document action items, and drive follow-through Monitor email communications, prioritize messages, and draft responses when needed Handle sensitive information with the utmost discretion and professionalism Support operational needs such as expense reporting, document organization, and light office management tasks Qualifications 3+ years of executive administrative support or project coordination experience Strong organizational and time-management skills with proven ability to manage multiple priorities Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) High degree of professionalism, discretion, and judgment Positive, proactive, and collaborative approach Omninet Capital, LLC is an Equal Opportunity Employer and is committed to maintaining a workplace free from discrimination and harassment. We recruit, employ, train, compensate, and promote without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, veteran or military status, or any other status protected by applicable federal, state, or local laws. All employment decisions are based on qualifications, merit, and business needs. Omninet complies with all applicable state and local fair employment practices laws, including the California Fair Employment and Housing Act (FEHA).

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We're a family-owned and operated company with over 90 employees. We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate's preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff. Position Summary: The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities. The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed. The candidate responsibilities and qualifications will include: Support Executive Management with special assignments including: Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials; Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events; Create content for a variety of tasks using Excel, PowerPoint, and Word formats; Create content, messaging, and activities for Staff Meeting, holiday party, and special events support; Prepare, print, and organize training materials for clients and staff; Coordinate projects between Executive Management and employees; Collect client feedback and help company leaders create training opportunities based on key improvement areas; Special projects and filing in SharePoint. Manage Outlook calendars and filter emails based on priorities; Submit expense reports and schedule travel; Team-driven individual that's motivated to support other team members when needed; Schedule and complete personal tasks for example: Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores; Supervise vendors for home maintenance, renovations, and landscaping; Car services drop-off pickups for routine maintenance. Candidate Qualifications include: Associates degree or Bachelor's degree from an accredited university with minimum GPA of 3.2; GPA will be verified; 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years; Solid organizational skills including the ability to multi-task, prioritize, and work independently; Excellent verbal and written communication skills; Available to work in-office at our San Juan Capistrano office during business days; Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

Personal Assistant (Part Time) Collette Bowers Zinn is a fifth-generation educator, attorney, and unabashed champion for students who deserve more than the status quo. With a J.D. from the University of Southern California, an M.Ed. from Pepperdine, and a B.A. from the University of Pennsylvania, she has spent her career blending legal precision with educational imagination to redesign what learning can be. Before founding Axis, Collette spent 15 years as an independent school administrator, drawing on her litigation training to navigate complex systems, challenge assumptions, and advocate fiercely for students and families. In 2020, she launched Axis as a 501(c)(3) to confront-and change-the inequities that keep underrepresented students and families of color from accessing and thriving in independent schools. As a Harvard-Westlake alum, independent school administrator, and now a private-school parent, she brings a rare, 360-degree view of the ecosystem and a steady insistence on accountability, belonging, and bold leadership. At the heart of her work is a simple belief: diversity is not a talking point; it is the engine of human growth, joyful learning, and meaningful contribution. Collette is known for developing leaders who connect with their communities, communicating with honesty, and creating environments where every student is seen and stretched. When she's not building pathways or reimagining systems, you can find her in her kitchen experimenting with new recipes, buried in a great book, traveling with her family, or in a heated room committed to the art of hot yoga. Quote to live by: “I am no longer accepting the things I cannot change. I am changing the things I cannot accept.” -Angela Davis Position Summary I am looking for an organized, detail-oriented Personal Assistant to help support my work - both professional administrative tasks and personal logistics, on a part time basis. The ideal candidate will have a passion for customer service, impeccable people skills, superior professional communication skills, and an operational excellence mindset. They must be very system savvy and possess excellent digital literacy, the ability to self-start, and a flexible, adaptive approach to handling any situations that may arise. Responsibilities Responsibilities vary and depend heavily on the executive's needs, often encompassing both business and private life management. Calendar and Schedule Management: Maintaining complex business and personal calendars, scheduling appointments, and ensuring the executive is prepared and on time for all engagements. Travel Coordination: Arranging comprehensive travel itineraries, including booking flights, accommodations, and transportation for both business trips and personal vacations. Communication Hub: Serving as the primary point of contact, filtering and managing phone calls, emails, and correspondence, and drafting documents on behalf of the executive. Meeting & Event Planning: Planning, coordinating, and managing logistics for meetings, conferences, and special events, which often includes taking meeting minutes and tracking action items. Financial Administration: Handling expenses, processing reports, managing invoices, and sometimes basic bookkeeping. Project Management: Assisting with special projects, conducting research, and collaborating with different departments to monitor deadlines and project milestones. Personal Support: Running errands, personal shopping, coordinating family schedules, and handling other personal tasks to ensure the executive's life runs smoothly. Required Qualifications Must reside within the Los Angeles area Excellent written and verbal communication and interpersonal skills Strong time-management and people skills, flexibility, and multitasking ability Strong problem-solving skills and analytical abilities, finds solutions Self-starter and driven Advanced computer skills and experience with online platforms Proficiency with Microsoft Office, and Google Workplace, with an aptitude to learn new software and systems Proficiency in Canva Proficiency in MailChimp Proficiency in Slack Proficiency in Monday.com Proficiency in Zoom Experience creating and optimizing administrative processes Ability to handle confidential information Engaging personality and optimistic outlook Compensation and Schedule Work will be performed on an hourly basis at the rate of $25/hr + 10+ Hours per Week To apply, please send a cover letter and resume to *******************************.

Job Title: Administrative Assistant Pay Rate: $29.00/hour Schedule: Monday-Friday, 9:00 AM - 5:30 PM Assignment Duration: 2 months, with potential extension based on LOA return Start Date: ASAP Position Overview On behalf of our client, a leading private university in Los Angeles, we are seeking an Administrative Assistant to provide vital operational and administrative support to faculty, administrators, and technical laboratory personnel within the Dermatology division of the Department of Pathology. This role supports daily clinical operations, manages documentation, and ensures smooth office and specimen-processing workflows. The ideal candidate is detail-oriented, professional, and able to quickly learn processes in a fast-paced, high-volume environment. Key Responsibilities Serve as an internal resource for faculty, staff, and lab personnel to support daily clinical operations. Perform administrative tasks related to receiving, accessioning, and triaging patient specimens, blocks, and slides. Prepare, maintain, and distribute departmental documents; ensure proper handling of patient materials including scanning into the EMR. Draft, type, and proofread correspondence, memoranda, reports, technical papers, manuscripts, and additional documents for supervisors or department staff. Respond to inquiries requiring knowledge of departmental and university policies, procedures, and workflows. Coordinate with vendors for services and assist in maintenance, troubleshooting, and use of office equipment. Oversee daily office operations, including supply purchasing and inventory management. Research, compile, and organize data for departmental reporting. Support heavy phone operations while providing excellent customer service and clear, professional communication. Perform basic transcription tasks involving transferring data from one form to another. Preferred Experience Prior administrative experience in a clinical environment, especially within Pathology or Dermatology, is a strong plus. Requirements HS Diploma required Strong typing skills (40+ WPM). Excellent customer service, communication, and phone etiquette. Ability to learn quickly, adapt, and support high-volume workflows. High level of attention to detail, accuracy, and confidentiality. Please submit your resume in Word or PDF format to be considered.

The Administrative Assistant provides administrative support and assistance in the day-to-day administration to the Office of the Provost, including the Senior Vice Provost and the Vice Provost for Clinical Affairs. This is an on-site position responsible for managing front desk operations. This role involves conducting research, preparing reports, performing data entry, and maintaining a variety of routine administrative tasks, including preparing correspondence, receiving guests and visitors, arranging conference calls, and scheduling meetings. Essential Duties and Responsibilities: • Maintain a cordial and welcoming atmosphere by greeting and assisting visitors, students, faculty, staff, and other stakeholders professionally and courteously. • Receive, handle, and transfer phone calls promptly and courteously, directing calls to the appropriate parties or taking accurate messages when necessary. • Receive, sort, and distribute incoming mail and deliveries... • Maintain and order office supplies, track inventory levels, and ensure an organized office suite to support efficient daily operations. • Perform general office duties such as maintaining records, database systems, reports, memos, and statements using word processing, spreadsheet, database, or presentation software. • Submits and follows up on maintenance and work order requests. • Provide comprehensive administrative and clerical support to the Senior Vice Provost and Vice Provost. • Oversee and maintain executives' schedules. • Coordinate conferences, make travel arrangements, and process reimbursements. • Conduct research, compile data, maintain, and regularly update the clinical partner database. • Handle confidential and sensitive information with discretion. • Assists in all office activities and projects as requested. • Perform other related clerical and administrative support duties as assigned. Qualifications/Requirements: EDUCATION: • Regionally accredited bachelor's degree preferred; or 5+ years equivalent of combined experience and education in a related field. EXPERIENCE: • Three or more years of administrative experience in an office or university setting. • A background in customer service and basic knowledge of coordinating and scheduling. KNOWLEDGE/ABILITY/SKILLS: • Able to communicate in a clear and concise manner. Demonstrated ability to plan, organize, and schedule various office activities. • Knowledge of MS Office: Word, Excel, PowerPoint, Outlook, along with ability to learn internal information technology platforms. • Skill in organizing resources and establishing priorities with high attention to detail; ability to manage time effectively. • Ability to gather data, compile information and prepare reports. • Interpersonal skills to establish and maintain effective working relationships with visitors, guests, students, faculty, and staff. • Strong written and verbal communication skills. Proficiency in Microsoft Office Suite. • Completes routine and repetitive tasks accurately. • Actively seeks opportunities to assist others and fosters positive working relationships with colleagues and other units. • Ability to make sound administrative/procedural decisions using sound judgment. Compensation: $22.00 - $28.06 hourly Position Status: Full Time, Non-Exempt COMPLEXITY: The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near. WORK ENVIRONMENT: Position involves working on-site at the office/suite. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasionally required to work in confined space. MENTAL DEMANDS: The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent variety of unrelated tasks. Constant calculating, interrupted work, a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity. Special Requirements: As a health professions institution of higher education, Charles R. Drew University of Medicine and Science seeks to protect the health and safety of the University community. As a condition of enrollment and employment, students, faculty, and staff must comply with the current CDU COVID-19 requirements as described on the CDU COVID-19 webpage. Please visit the CDU Return to Campus website ************************************ or email the Campus Nursing Office at ***********************. Ability to work effectively with a diverse community. EEO Statement: Charles R. Drew University is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Fair Chance Statement: Charles R. Drew University of Medicine and Science will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local “Fair Chance” laws. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Title: Administrative Assistant II Duration: 2+ Months Shift: 09.00 am - 05.30 pm RESPONSIBILITIES: Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. Coordinate with key vendors for services and assist in the maintenance and use of office equipment. Oversee office operations and assist in purchases to maintain supplies and inventory. Research and gather data for departmental reports.

Job Title: Administrative Assistant Duration of Assignment: 2 months with a chance to extend based on LOA return Work hours: 9:00 am - 5:30 pm / 40 hours per week Parking: candidates are responsible for paying for parking on their own expenses The incumbent will: • Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations. • Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides. • Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR. • Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested. • Respond to inquiries and requests for information requiring knowledge of departmental and university policies and procedures. • Coordinate with key vendors for services and assist in the maintenance and use of office equipment. • Oversee office operations and assist in purchases to maintain supplies and inventory. • Research and gather data for departmental reports. Note to Suppliers • Candidates that have worked in a clinic in a non-clinical/administrative role supporting Pathology or Dermatology is a plus! • Must have good typing skills - 40 wpm+ • This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills. • This Department needs a candidate that can be trained quickly and jump in to support the volume • There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

The Administrative Assistant is highly organized and detail-oriented with expertise in highly effective communication. They will provide both general administrative support and assist with department optimization projects for the Business and Legal Affairs and Business Operations teams. They must be adept at decision-making as well as collaborating with others in a fast-paced environment. This position will be directly supporting the 3 VPs Business/Legal Affairs & Business Operations. Responsibilities include: Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars Coordinates travel schedules and arrangements, such as booking flights, cars, hotels and restaurant reservations Collects required travel documentation Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card Maintains proper recordkeeping and filing system for all work Composes and types routine e-mail correspondence Performs basic administrative tasks including but not limited to typing, scanning, photocopying and filing Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team Manages tickets and incident reports for team to ensure that all business tools and equipment are ordered/repaired/installed Manages department inventory and orders essential supplies when running low and ad hoc supplies as needed Maintains contact lists and distribution lists; updating, creating new ones, deleting old ones Collate and distribute department mail Assists other department members as necessary Complete ad hoc projects as necessary Assists in making arrangements for temporary help, storage, meeting offsites etc. as necessary Qualifications: 3-5 Years Strong telephone etiquette, communications and organizational skills. Team player with exceptional interpersonal skills. Working knowledge of Microsoft Excel and Word. Bachelor's Degree preferred.