Accts Payable Specialist
Accounts receivable clerk job in Milwaukee, WI
Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity
Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.
Part and Full Time Benefits Eligibility
Medical, Dental, Vision insurance
401(k)
Associate assistance program
Employee discounts
Referral program
Early access to earned wages for hourly associates (outside of CA)
Optional voluntary benefits including ID theft protection and pet insurance
Full Time Only Benefits Eligibility
Paid Time Off
Paid holidays
Company provided life insurance
Adoption benefit
Disability (short and long term)
Flexible Spending Accounts
Health Savings Account
Optional life and dependent life insurance
Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
Tuition reimbursement
Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program.
Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.
The application window is anticipated to close within 30 days of the date of the posting.
Education and Experience
High school diploma or general education degree (GED); and a minimum of one year of related experience preferred; or an equivalent combination of education and experience.
Certifications, Licenses, and Other Special Requirements
None
Management/Decision Making
Uses limited independent judgment to make decisions based on precedents and established guidelines. Solves problems using standard procedures and precedents. Knows when to refer issues to supervisor and when to handle them personally.
Knowledge and Skills
Has a working knowledge of a skill or discipline that requires basic analytic ability. Has an overall understanding of the work environment and process. Has working knowledge of the organization.
Physical Demands and Working Conditions
Standing
Walking
Sitting
Use hands and fingers to handle or feel
Reach with hands and arms
Talk or hear
Ability to lift: up to 25 pounds
Vision
Requires interaction with co-workers, residents or vendors
Brookdale is an equal opportunity employer and a drug-free workplace.
Performs general accounts payable duties, including recording and setting up invoices for payment, in accordance with company and established accounting policies and procedures. Ensures the accurate and timely payment of all company invoices. Provides timely and quality customer service to both internal and external customers.
Receives invoices from communities, vendors, and corporate associates.
Reviews each invoice, ensuring the following: legitimacy, accurate coding, appropriate approvals, and that the correct amount is paid.
Prioritizes processing of invoices requiring immediate attention, including but not limited to utilities, government agencies, legal settlements, expense reports, resident refunds, and phone bills.
Codes and batches invoices as appropriate
Enters invoices into the accounts payable software system; verifies work and approves invoices for payment.
Processes recurring invoices for payment.
Prints, voids and processes mailing of checks and releases entries to the general ledger.
Ensures approval compliance regarding high dollar value invoices.
Responds to AP related support inquiries (telephone, Service Central, etc.) from vendors, field operations, and corporate regarding invoice processing status, coding and payment information.
Researches invoice and account issues and provides resolution including but not limited to; resolving payment discrepancies and invoice discrepancies.
Maintains purchase card transactions and orders purchase cards.
Serves as a resource for less experienced staff.
Evaluates current work and business processes and identifies and supports business process improvements
This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.
Auto-ApplyAccounts Payable/Receivable Specialist
Accounts receivable clerk job in Hartland, WI
From radio frequency shielding for MRI suites to MRI safe lighting and patient experience products, PDC Facilities strives to be the single source of a hospital's need to successfully administer diagnostic imaging for all their patients. PDC Facilities has a core focus surrounding the construction aspects of an MRI suite as well as the lighting and electronics that aid in the operation of the suite. The company is seeking a highly motivated professional to assist with the accounts payable and accounts receivable functions. This role reports directly to our accounting manager and CFO.
The key to this role is recent and relevant experience processing AP and AR transactions. The incumbent will:
Accurately execute assigned vendor invoices for payment, inclusive of designated entry and reporting within system.
Generate, process, and deliver invoices to customers within the company's defined process.
Review, designate, and manage incoming communications to the accounting and finance team through the company email.
Upon receipt of cash, appropriately apply credits to the applicable accounts.
Gather information for review and assignment of potential open account status by the Controller.
Work with internal stakeholders to organize and coordinate invoices to drive most efficient revenue recognition.
Complete and process Lien Waivers as required to accompany invoices as required and appropriate.
Create accounts in system for new customers and vendors as assigned.
Actively participate in the collection of outstanding money owed from clients.
Directly contribute to the efficient and accurate month end close process
Qualifications
2+ years experience in accounts payable/receivable, bookkeeping and/or general accounting.
Proficiency in accounting software and MS365 - Microsoft Excel
Strong attention to detail and organizational skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Excellent written and verbal communication skills.
High level of integrity and confidentiality in handling financial data.
Preferred but not required
Bachelors or Associates degree
Experience with NetSuite
Understanding of the manufacturing and/or construction industry
Auto-ApplyAccountant - A/P Generalist
Accounts receivable clerk job in Brookfield, WI
Full-time Description
We are looking for a skilled and motivated Accounts Payable Generalist (“Staff Accountant”) who is ready to put their AP/AR, problem-solving and organizational skills to work! Reporting to the Director of Finance and Accounting, this professional will support the finance and accounting department by processing, tracking, and reporting key revenue and expense data and other financial information, vital to our ongoing operations and success.
Essential Duties and Responsibilities:
This Position Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Process accounts payable (AP) and initiating payments;
Maintain vendor records/contracts and complete annual 1099 reporting;
Review and complete journal entries on monthly credit card and expense reports to ensure compliance with internal policy;
Perform accounts receivable (AR) and bank reconciliations, other accounts as assigned;
Assist in the implementation, maintenance and adherence to internal controls and accounting procedures ensuring compliance with GAAP;
Respond to requests for information from internal departments;
Support the finance & accounting team with general accounting duties as assigned;
May assist with impromptu reporting and special projects when requested;
This position will also have the opportunity to develop their skills and assist in the automation of the accounts payable, credit card reconciliation, and expense reporting processes.
Supervisory Responsibilities:
No formal supervisory responsibilities; however, incumbent may be required to train/mentor more junior staff members.
Requirements
Required Education/ Experience:
The International Foundation will always consider candidates with an equivalent combination of education and relevant experience.
Technical Certificate or Associates Degree in Accounting or Finance with a minimum of 1 year relevant experience; - OR - a Bachelors in Accounting of Finance with a minimum of 6 months relevant experience - including internships, part-time, or full-time assignments.
Minimum Qualifications/Skills:
Critical and analytical accounting skills; have attention to detail and proven ability to follow standard procedures.
Strong interpersonal skills with the ability to respectfully follow-up and question A/P submissions
Strong proficiency with MS Suite, including Outlook and Excel.
Experience with SmartSheet is strongly preferred, but will train the right candidate.
General experience and knowledge of Accounting Systems is required. Prior experience with Great Plains is strongly preferred.
General experience and knowledge of CRM Systems is required. Prior experience with Microsoft Dynamics is helpful.
Travel Requirements:
This position does not expect any travel for work.
Work Environment:
New Finance/Accounting hires are expected to be fully onsite during the training period, which can last 3 to 6 months. Then, once fully trained, the incumbent may be permitted to work Optional Remote (as business needs allow) on some Mondays and Fridays throughout the year.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, or crouch.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work that may be inherent in the occupation.
Compensation, Perks & Benefits:
Compensation: Pay range starts at $45,000, based on experience
Our incredible benefits package includes a comprehensive medical plan, vision plan, dental plan, long term disability, short term disability, paid vacation, sick and paid holidays. Our retirement plan includes a defined benefit plan AND a non-elective company contribution AND a matched 401(k) plan. Unique organizational perks include on-site fitness center with yoga and strength training classes, mindfulness sessions, a bocce league, softball team, and even a cribbage club to name a few!
About Us:
The International Foundation of Employee Benefit Plans is North America's largest membership organization for those who work with employee benefit plans. The Foundation's employees make a HUGE impact on the livelihoods of millions of workers across the U.S. and Canada because of the work we do in providing education and research to the benefits community. Employees enjoy an outstanding benefits package, unique employee perks, creative and caring co-workers-all within a family-friendly workplace. Speaking of workplaces, the Foundation is tucked into a 15-acre wooded slice of nature in the heart of Brookfield. We're small enough for you to have ongoing, meaningful impact on the organization but big enough to make international news. Visit us at ************* or connect with us on the socials.
PRE-EMPLOYMENT CONTINGENCIES
All at-will offers of employment issued by the International Foundation are contingent upon a successful completion of: background check, employment history verification, education verification (as applicable by position), credit check (as applicable by position), motor vehicle records (MVR) check (as applicable by position), 3-5 professional references, and completion of the Federal I-9 and E-Verify process to demonstrate eligibility to work for the IFEBP.
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Salary Description Pay range starts at $45,000 (BOE)
Accounts Payable Specialist
Accounts receivable clerk job in Milwaukee, WI
Recognized nationally as a Top Workplace and Top 100 US Insurance Agency! Since 1960, Robertson Ryan Insurance has provided comprehensive solutions across Business, Benefits, and Personal Insurance. We proudly serve over 70,000 clients, from small businesses to major national accounts across various industries. With a team of more than 526 professionals and partnerships with over 150 insurance companies, we are the 44th largest Property & Casualty Insurance Agency according to the Insurance Journal. Our dynamic and enjoyable culture is a cornerstone of our success, with many team members having been with us for over a decade. It's an exciting time to join our growing firm! Responsible for independently and proactively paying insurance carriers and assisting in invoicing clients following established workflows while collaborating with account managers to ensure accuracy. This position also includes reviewing account and commission information in EPIC for accuracy. Accounts Payable Specialist Duties and Responsibilities This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.
Ensure timely payments to insurance carriers. Review and reconcile insurance carrier invoices and statements ensuring they were billed to RRI clients accurately and payment was received.
Assist with invoicing RRI clients as directed by Account Managers on the Billing Request Form in a timely and accurate manner.
Assist in documenting established workflows for paying carriers and invoicing clients.
Collaborate with Account Managers to invoice premiums for endorsements, renewals, new business, audits, etc.
Work with Account Managers to ensure accurate information is included in EPIC.
Communicate with internal RRI team members and external contacts, as necessary, to resolve invoice, statement, or cash receipt discrepancies or issues.
Follow up with carrier contacts on credits and aging items. If there is no carrier contact, follow up with respective Producer or RRI management team member.
Work with Producers and Account Manager/Customer Service Representatives on payment and billing questions.
Process check requests for Account Managers and Producers.
Act as a backup for vendor payments and expense reports.
Work with Controller on projects and process efficiency.
Respond to Producers and Account Manager/Customer Service Representatives' questions in a timely and professional manner.
Maintain a high degree of accuracy in processing carrier payments and billing clients.
Approachable with a positive attitude and always willing to help.
Other projects or duties, as needed.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Requires a high school diploma and three years of related experience; or a combination of education and experience. Language Skills Ability to read and interpret documents such as bank statements, commission statements and procedure manuals. Ability to prepare reports and correspondence. Ability to communicate effectively with insurance carriers and other internal RRI employees. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Computer Skills:
Must be comfortable with internet-based programs as well as advanced knowledge of Microsoft office products. Knowledge of Epic preferred but not required.
Ability to work in a fast-paced environment with minimal instruction and a high degree of accuracy.
Certificates, Licenses, Registrations:
None required.
Other Skills and Abilities:
Sets priorities and manages workflow to ensure efficient, timely and accurate processing of transactions and other responsibilities.
Maintain a cordial and effective relationship with carriers, co-workers, vendors and other business contacts. Ability to work in a team environment.
Keep informed regarding industry information, new product information, legislation, coverages and technology to continuously improve knowledge and performance.
EEO/AA Statement:
Robertson Ryan provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Attention to all Recruiting Agencies: Recruitment at RRI works on a direct sourcing model. We will contact agencies directly if needed. RRI is not responsible for any related fees for resumes submitted to job postings, our employees or any other part of our company.
Accounts Payable Specialist
Accounts receivable clerk job in Waukesha, WI
Accounts Payable Specialist - Part-Time - Day Shift Community Care is hiring a temporary Accounts Payable Specialist to join our Community Care team. This rewarding opportunity is perfect for someone who enjoys team collaboration, being part of a mission driven organization and who shares our mission to help elderly individuals and adults with physical and intellectual disabilities continue to live as independently as possible in the community. This is a part-time temporary opportunity at our Waukesha office.
Accounts Payable Specialist Job Responsibilities:
Accounts Payable Internal Control - Responsible for appropriate internal controls relating to accounts payable and bringing problem areas to the attention of the Accounting Manager. Assists in the development and maintenance of documented policies and procedures as assigned.
Invoice Review/Investigation - Reviews invoices from vendors, matches to purchase order or other source document and investigates any discrepancies. Effectively utilizes vendor discount and allowance polices. Prepares the data and performs entry to provide the agency with weekly check runs for payment of invoices. Accountable for timely and accurate payment of invoices and resolution of problems with vendors. Oversees mailing of checks and invoices.
Audit Assistance - Assists with internal and external audits.
Check Printing - Oversees the check printing process by preparing edit list for management review and printing both Claims and AP checks. Also oversees the credit card payment process.
Record Maintenance - Maintains appropriate filing records related to W-9 and effective processing on 1099 forms.
Co-worker Coverage and Assistance - Assists other specialists as assigned with member billing issues, accounts payable, vendor issues and other finance/accounting issues.
Accounts Payable Specialist Job Requirements:
Education: Required - High School Diploma (GED may be substituted for High School Diploma) Preferred - Associates Degree in Accounting
Experience: Required - 1 year of related work experience. Associate's Degree in Accounting may be substituted for experience. General knowledge of accounting principles, practices and computerized accounting systems. Ten key calculator proficiency. Preferred - Experience with a health care provider
Accounts Payable Specialist Job Schedule:
20-25 hours per week -Monday to Friday - no weekends
Core Hours: 8:00AM - 4:30PM
6 month contract
About Community Care
Community Care is a local nonprofit with more than 40 years of experience helping older adults and adults with disabilities live as independently as possible within the community. We coordinate and deliver a full range of supportive services that help more than 13,000 Wisconsin residents live safely, confidently, and with dignity. We are Wisconsin-based with local offices supporting each of the 15 counties we serve. Our dedicated team works with members to develop care plans to meet their health and social needs Together with our community partners, we're committed to providing compassionate, personalized care that empowers members to live a healthy and independent lifestyle.
Compensation and Benefits:
Our employees make a real difference in people's lives every day, that is why we are proud to offer a compensation package that includes:
Generous, paid time off
Competitive pay and benefits (health, dental, vision, etc.)
Flexible benefits plan
Employee referral program
Coworkers care program
Retirement plan with employer contribution
Employee Assistance Program
Community Care is an Equal Opportunity Employer
Accounts Payable Clerk
Accounts receivable clerk job in Brookfield, WI
The Accounts Payable Clerk is responsible for ensuring accurate and timely processing of vendor invoices and payments. This role supports the finance team by maintaining vendor records, reconciling accounts, and assisting with compliance and audit requirements. The ideal candidate is detail-oriented, organized, and able to work collaboratively across departments to uphold financial integrity and efficiency.
Responsibilities
Review and process incoming invoices for accuracy, proper coding, and compliance with company policies.
Match invoices with purchase orders and receiving documents to ensure completeness.
Maintain accurate vendor records, including contact and payment information.
Respond promptly to vendor inquiries and resolve payment discrepancies.
Calculate and report applicable sales taxes on paid invoices.
Manage petty cash disbursements by verifying documentation and recording entries.
Ensure adherence to internal controls and company policies throughout all processes.
Prepare documentation for audits and assist with compliance reporting requirements.
Utilize accounting software and ERP systems for data entry, reconciliation, and reporting.
Identify opportunities for process improvements and cost-saving initiatives.
Generate periodic accounts payable reports for management review.
Assist with month-end and year-end closing activities.
Collaborate with procurement and finance teams to ensure accurate and timely payments.
Process payments to vendors in bank management.
Perform other related duties as assigned.
Requirements
High school diploma required; Business or Accounting degree preferred.
Certified Accounts Payable Professional (CAPP) certification preferred.
1-3 years of Accounts Payable experience.
Able to work independently in a collaborative environment.
Strong process and systems skills including Microsoft Excel.
Excellent verbal and written communication skills.
Customer service mentality with internal and external stakeholders.
Ability to multi-task and manage time effectively.
Attention to detail.
Benefits
Comprehensive insurance (medical, dental, vision).
401(k) plan with company match.
Vacation, paid sick days, and holidays.
Flexible work schedule.
Tuition Reimbursement.
RF Technologies, LLC is an equal opportunity employer and welcomes all qualified applicants without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
JOB CODE: 1000101
Accounts Payable Specialist
Accounts receivable clerk job in Waukesha, WI
Job Details ZZW Waukesha - Waukesha, WI Full Time $23.00 - $26.00 Hourly NoneDescription
Who Are We?
Have you ever gone into a grocery store or convenience store for things like milk, bagged salads, or frozen pizza? The coolers and freezers you find those and other food products in are what we do!! Zero Zone is a manufacturer of reach-in and open refrigerated and frozen food display cases as well as the refrigeration systems that work behind the scenes to cool the cases, keeping the food fresh! We also make powerful industrial refrigeration systems for food warehousing, pharmaceuticals, and even ice rinks!
Our company is structured across 2 divisions - the Display Case Division, located in North Prairie, WI, Waukesha, WI, and Mukwonago, WI and the Refrigeration Systems Division, located in Ramsey, MN and Dyersville, IA.
What Are We Like?
At Zero Zone, you will be a valued member of the Zero Zone team, able to take ownership of your own career path. We believe in hard work, teamwork, collaboration, and respect, and we have grown through dedication to our Purpose: “Preserving customer valuables through refrigeration.” For over 60 years, we have been a leader in refrigeration, and our people are well known for exceptional customer service. We also believe we are the COOLEST coworkers (pun intended)! This is an opportunity for you to make a difference in the refrigeration industry with one of the top leading manufacturers in the country! Come grow with us!!
What Can We Offer You?
Vacation and Personal Hours (after only 30 days!)
Competitive Wages
Comprehensive Benefits Package (medical, dental, vision, life insurance, STD, LTD, AD&D, HSA/FSA, EAP)
401k and Profit Sharing
10 Paid Holidays
Flexible Schedules
Casual Dress Code
Wellness Programs and Incentives
Steel Toe Reimbursement
Employee Engagement Programs
One-time Home Computer Reimbursement
And more!
What Will You Do?
Under the direction of the Accounting Manager, the Accounts Payable Specialist will work on a cross-functional team and play a crucial role in the supplier invoicing process. The role is responsible for supplier payment workflow, providing accounting support throughout Zero Zone and working to promote continuous improvement throughout the payment process.
Essential Responsibilities:
Daily/Weekly:
Assist with A/P Vouchering
Process and verify invoices for payment, ensuring proper coding and approvals.
Ensure compliance with company policies and procedures.
Prepare and execute weekly check runs, ACH payments, and wire transfers.
Maintain A/P Files
Supplier Maintenance in IFS
Monthly:
Print and Review Purchased Receipts Not Invoiced Report/Complete offsets
Reconcile vendor statements and resolve discrepancies in a timely manner.
Annually:
Assist department with gathering information for year-end audit
Setup new annual files
Other duties as assigned
Requirements for Effective Performance:
Associate's degree in related field; or equivalent combination of education and working experience.
Working knowledge of Excel, Word and Outlook.
Skills/Abilities/Specifications:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
Ability to apply concepts of basic algebra.
Ability to comprehend simple instructions, short correspondence, and memos.
Ability to effectively present information one-on-one to vendors, clients, and other employees of the organization.
Behavioral & Environmental Requirements:
Maintain a positive work attitude. Zero Zone expects all employees to behave and communicate in a manner which will facilitate good relationships with customers, clients, co-workers, and supervisor.
Safety toe shoes and safety glasses are required while in production areas.
Regularly required to sit, stand, and walk throughout the office and production areas; have use of hands and fingers to use a computer, telephone, and other office equipment; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 10 pounds.
Accounts Payable Clerk - 1st shift
Accounts receivable clerk job in Waukesha, WI
• Responsible for entering invoices for payment.
• Responsible for verifying invoices match purchase orders and receivers, and determine discrepancies.
• Monitor accounts payable email and print invoices.
• Retrieve all mail, distribute mail, and open accounts payable mail.
• Print checks and pay accordingly. Prepare checks and post for mailing.
• Create and upload positive pay file.
• Knowledge of and computing sales and use tax.
• Responsible for fielding vendor questions by phone and email.
• Maintain certificates of insurance.
• Produce month end accounts payable accruals.
• Filing and other clerical duties as needed.
• Assisting other departments as needed and performing related duties as assigned.
• Must attend all company required training.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• Minimum of high school diploma or GED; Associate/Bachelor's degree in Accounting preferred
• 3 + yrs prior experience in an accounts payable setting preferred
• Excellent communication skills
• MS Office - Basic knowledge of Microsoft Word, Excel, and Outlook; Macola preferred
• Strong attention to detail
• High level of organization and time management skills
• Flexible, adaptable, detail-oriented and self-motivated
• Very adaptable - responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills
Accounts Payable & Operations Accountant
Accounts receivable clerk job in Milwaukee, WI
Milwaukee Repertory Theater is seeking a detail-oriented and systems-minded Accounts Payable and Operations Accountant. The ideal candidate will combine strong attention to detail with strategic thinking, excel at problem-solving and process improvement, and thrive as a versatile team player in a fast-paced arts environment. This role offers significant growth opportunities for an accounting professional passionate about supporting the theater's mission while building efficient systems and communicating effectively across all departments.
Direct Reports: 0 FTE
What We Are Looking For:
You are known for your exceptional accuracy and commitment to getting the details right every time.
Efficiency is your hallmark. You implement processes that balance speed with quality and precision.
Time management is your superpower. You prioritize tasks and manage deadlines to keep everything moving forward with clarity and reliability.
Essential Duties and Responsibilities Include:
Accounts Payable and Vendor Management
Core Operations
Process invoices, code entries, and maintain vendor records with accuracy.
Coordinate with various departments to ensure invoices are processed accurately and posted correctly to the general ledger.
Prepare ad hoc payments (checks, wires).
Reconcile vendor statements and investigate discrepancies.
Ensure complete and accurate reflection of all AP transactions in the accounting system, including proper expense coding, accruals, and liability tracking.
Credit Card Program Management
Administer the company credit card system, including cardholder setup and policy enforcement.
Monitor credit card transactions for policy compliance and appropriate business use.
Manage the monthly credit card reconciliation process, ensuring all charges are properly reviewed, approved, and coded.
Ensure credit card transactions are accurately recorded in the accounting system with proper documentation and GL coding.
Address policy violations and work with cardholders to resolve missing receipts or documentation.
1099 Contractor and Contract Administration
Maintain contractor and agent contracts, understand contract terms and structure payments.
Set up vendors in system with correct payment structures.
Manage 1099 year-end reporting and reconciliation.
Organize and maintain contract filing system.
Identify multi-year contracts for audit purposes.
Flag upcoming contract renewals or expirations.
Operations Accounting
Bank and Cash Management
Monitor bank account daily for fraud alerts and deposits.
Perform bank reconciliation (Controller reviews for internal controls).
Deposit checks to the bank as needed.
Sales Tax
File sales tax returns on schedule.
Process sales tax payments.
Reconcile sales tax to GL.
Insurance and Administrative
Organize and track commercial insurance policies and renewals.
Collect and maintain current driver's licenses from employees.
Provide updated driver's license list to insurance agents.
Serve as point of contact for insurance-related questions and changes.
Royalty Payments
Calculate royalty payments based on show activity and contract terms.
Process royalty payments through AP.
Ensure payments are recorded correctly in GL.
Track and reconcile royalty accruals.
Additional Responsibilities
Support management with ad-hoc financial analysis and special projects.
Collaborate with department heads on budget planning and financial planning.
Support grant reporting and compliance requirements.
Serve as backup coverage for various team members during planned leaves and absences.
Additional tasks as assigned.
Requirements
REQUIREMENTS OF THE POSITION
Experience & Education
Bachelor's degree, preferably in Accounting, Finance, or related field.
2-5 years of direct accounting experience, preferably in nonprofit or arts organization.
Technical Skills
Proficiency in any type of accounting software (Milwaukee Rep uses Abila MIP).
Experience with AP systems and software is essential.
Strong understanding of balance sheet reconciliation processes.
Familiarity with nonprofit accounting principles and fund accounting preferred.
Core Competencies
Exceptional attention to detail with ability to maintain accuracy under tight deadlines.
Strong analytical and problem-solving abilities.
Systems thinking with drive to improve processes and build efficiency.
Self-motivated with ability to work independently and manage priorities.
Excellent interpersonal skills and ability to collaborate across departments.
Strong written and verbal communication skills to explain financial information clearly to non-finance stakeholders.
Curiosity and eagerness to learn all aspects of theater financial operations.
Flexibility and adaptability to take on diverse responsibilities and provide backup support.
Physical Demands
This role includes working at a computer for several hours daily, maintaining prolonged static postures, performing repetitive hand and wrist movements, sustaining visual focus on screens, and enduring extended periods of sitting. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary Description $55,000-$60,000
AR Analyst (Tech-Savvy)
Accounts receivable clerk job in Delafield, WI
Job DescriptionDescription:
The Accounts Receivable Analyst plays a key role in driving accuracy, efficiency, and innovation within the accounts receivable process. This position focuses less on traditional collections and more on leveraging technology, data analysis, (Excel/Macros) to streamline AR workflows, enhance reporting accuracy, and improve visibility into payment trends and performance.
The ideal candidate is highly analytical, detail-oriented, and technologically adept, with advanced skills in Microsoft Excel (including pivot tables, formulas, and macros). A strong technical mindset and eagerness to optimize processes are essential to this role.
Key Responsibilities
Maintain and analyze the AR aging report for approximately 100-150 customer accounts; identify trends, variances, and risk areas.
Build and maintain automated Excel models, macros, and dashboards to improve AR visibility, reporting accuracy, and workflow efficiency.
Collaborate with internal teams (Billing, Operations, Accounting, and Sales) to resolve discrepancies, disputes, or delayed payments.
Monitor customer payment activity through multiple portals; verify invoice submissions, review dispute statuses, and track open balances.
Support collection efforts by communicating professionally with customers to ensure timely payments and resolve outstanding issues.
Partner with management to identify accounts exceeding credit insurance limits and recommend escalation actions when appropriate.
Prepare and present monthly AR analytics, including uncollectible trends, write-off recommendations, and performance metrics.
Assist in continuous improvement initiatives by identifying automation or process enhancement opportunities.
Perform other related duties and special projects assigned.
Requirements:
Qualifications
Required Skills & Experience
Exceptional technical proficiency in Microsoft Excel, including formulas, pivot tables, lookups, conditional formatting, and macro creation.
Strong analytical and problem-solving skills with a data-driven mindset.
Ability to quickly learn new systems, tools, and customer payment portals.
Excellent communication skills (verbal and written); able to interact professionally with customers and internal teams.
Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Self-motivated, curious, and process-oriented - passionate about using technology to create efficiencies.
Ability to work in-office 4-5 days per week.
Preferred Experience
1-2 years of Accounts Receivable, Accounting, or Data/Financial Analysis experience (not required).
Exposure to transportation, logistics, or manufacturing industries is a plus.
Experience using ERP or accounting systems (e.g., NetSuite, Great Plains, SAP, or similar).
Associate or bachelor's degree in accounting, Finance, Business, or a related field, or equivalent work experience
Technology & Tools
Microsoft Office Suite (Excel - Advanced required; Word, Outlook, PowerPoint - Intermediate)
Familiarity with data visualization tools (Power BI, Tableau, or similar) a plus.
Experience with automation tools or scripting (e.g., VBA, Power Query) preferred.
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.
AR Follow-Up and Billing Specialist - Part-Time
Accounts receivable clerk job in Milwaukee, WI
, candidates must meet the following qualifications: Education and/or Experience - Required Qualifications
High school diploma required, with a minimum of two years of experience in healthcare, billing, and alternate payor reimbursement claims processing.
Previous experience with medical terminology and coding is required.
Strong professional communication skills, including oral, written, and presentation abilities.
Experience with Medicare and Medicaid claims is preferred.
Familiarity with insurance processes, managed care, PPOs, FQHC billing, and Milwaukee County systems is highly desirable.
Ability to work effectively under pressure and manage multiple priorities.
Demonstrated ability to establish and maintain positive working relationships with patients, medical staff, coworkers, and the general public.
Proficient in reading, writing, and communicating clearly and effectively in both verbal and written forms.
Job Purpose and Reporting Structure
The primary responsibility of this position is to work directly with insurance companies, healthcare providers, and patients to ensure claims are processed and paid. You will be required to review and appeal all unpaid and denied claims. This position demands an extraordinary level of attention to detail and the ability to multi-task in a high-volume, fast-paced, and exciting environment.
This position will report directly to the Revenue Cycle Supervisor.
Essential Duties and Responsibilities
Ensure all claims are submitted with a goal of zero errors.
Verify the completeness and accuracy of all claims prior to submission.
Accurately post all insurance payments by line item.
Follow up timely on insurance claim denials, exceptions, or exclusions.
Meet deadlines.
Read and interpret insurance explanation of benefits.
Utilize monthly aging account receivable reports and/or work queues to follow up on unpaid claims aged over 30 days.
Make necessary arrangements for medical records requests and completion of additional information requests from providers and/or insurance companies.
Regularly meet with the Revenue Cycle Supervisor to discuss and resolve reimbursement issues or billing obstacles.
Regularly attend monthly staff meetings and continuing educational sessions as required.
Perform additional duties as assigned.
Experience in filing claim appeals with insurance companies to ensure maximum entitled reimbursement.
Considerations & Statement
Outreach Community Health Centers requires employees in certain departments to be fully vaccinated against MMR (Measles, Mumps, Rubella), Varicella (Chickenpox), and Influenza.
Outreach Community Health Centers, Inc. is an Equal Opportunity Employer
Accounts Receivable Specialist
Accounts receivable clerk job in New Berlin, WI
The Accounts Receivable Specialist plays a vital role in the finance team by managing the inflow of revenue, ensuring accurate recording of transactions, and maintaining positive relationships with clients. This position reports to the Accounts Receivable Manager or the Accounting Manager.
Key Responsibilities:
Invoicing:
Generate and issue invoices to customers accurately and in a timely manner.
Verify that all necessary documentation and approvals are obtained before invoicing.
Ensure invoices are in compliance with company policies and customer requirements.
Receipt Processing:
Record and post customer payments in the accounting system.
Reconcile payments received with invoices issued to identify and resolve discrepancies.
Manage and apply adjustments, discounts, or credits as necessary.
Customer Relations:
Communicate with customers to address inquiries, resolve payment issues, and provide necessary documentation.
Establish and maintain positive relationships with clients to facilitate smooth transactions.
Aging Analysis:
Monitor and analyze accounts receivable aging to identify overdue accounts and implement appropriate collection actions.
Collaborate with internal teams to address and resolve issues impacting payment processing.
Bank Reconciliation:
Reconcile accounts receivable ledger with bank statements regularly.
Investigate and resolve any discrepancies between the accounting records and bank transactions.
Reporting:
Generate and analyze accounts receivable reports for management review.
Provide regular updates on the status of customer accounts, including outstanding balances and collection efforts.
Collections:
Initiate and follow up on collection activities for overdue accounts, including sending reminders and statements.
Collaborate with collection agencies or legal counsel when necessary.
Qualifications:
High school diploma or equivalent; additional education or certification in accounting is a plus.
2-3 years of experience as an accounts receivable clerk or in a similar role.
Familiarity with accounting software and ERP systems.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Effective communication skills for interacting with customers and internal stakeholders.
Ability to work independently and as part of a team.
Key Competencies:
Attention to Detail
Organizational Skills
Time Management
Communication Skills
Analytical Thinking
Problem-Solving
Customer Focus
This job description is a general outline of the responsibilities and qualifications typically associated with the Accounts Receivable Specialist role. Actual duties and qualifications may vary based on the specific needs of the organization.
Zuern - Slinger |Accounts Receivable Analyst
Accounts receivable clerk job in Slinger, WI
The Accounts Receivable Analyst primarily focuses on accounts receivable as well as other responsibilities that management may deem necessary.
Essential Duties and Responsibilities:
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
Customer service support; answer phone calls and emails from customers regarding their accounts.
Preparation of bank deposits via remote entry
Receive and enter payments from customers.
Resolve account discrepancies by investigation documentation, payments, or adjustments as well as assist inside and outside sales with AR issues.
Work with title companies and banks regarding draws and credit references.
Generate monthly accounts receivable close-out and send out statements.
Manage assigned list of accounts.
Understand lien laws and legal action and be able to file when necessary.
Send out construction lien notices for new jobs.
Set up new accounts and check credit.
Set up new jobs for existing customers.
Maintain Sales Tax compliance (exemption certificates)
Requirements
Proficiency with Excel and other office technology
Strong organization and coordination skills
Attention to detail and ability to multi-task
Strong communication skills
Team-oriented; willingness to pitch in and help out
Self-motivated; takes initiative
Good judgement; ability to prioritize and work independently
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills
Ability to read, analyze, and communicate effectively with various departments. Ability to respond to common inquiries or complaints from customers and employees.
Mathematical Skills
Ability to apply concepts of basic algebra.
Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical information in mathematical form and deal with several abstract and concrete variables.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or touch objects, tools, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach above shoulders; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Accounts Receivable Specialist
Accounts receivable clerk job in Waukegan, IL
Job DescriptionSalary: Starting $27/hour
The Accounts Receivable Specialist supports the accounting department by managing customer billing, cash applications, and collections for a busy manufacturing operation. This role ensures accurate and timely processing of customer invoices and payments, helping to maintain strong cash flow and accurate recordkeeping. The ideal candidate will possess strong organizational skills, a solid understanding of Microsoft Excel, and multitasking skills.
Essential Duties & Responsibilities
Process customer invoices, credit memos, and receipts accurately and in a timely manner
Apply customer payments (checks, ACH, wire transfers) accurately and promptly within the companys ERP system (IQMS)
Monitor and reconcile customer accounts to ensure payments are up to date
Communicate with customers, sales, and shipping departments to resolve billing or delivery discrepancies
Assist in month-end closing activities, including reconciliations, aging reports, and audit support
Research and resolve payment discrepancies or billing issues
Prepare and distribute regular aging reports and collection status updates
Maintain organized files and documentation in accordance with the company policies and accounting standards
This position will receive cross-training in Accounts Payable functions and will serve as backup to the AP Specialist during periods of absence, high volume, or month-end needs
Contribute to continuous improvement
Support the accounting team with other duties and projects assigned by management
Skills, Knowledge, & Abilities
High School diploma or equivalent required; associates degree or higher in accounting, finance, or business preferred
1-3 years of experience in accounts receivable or general accounting
Proficiency in Microsoft Excel and other accounting software (Quickbooks, etc.)
Strong attention to detail and organization skills
Excellent written and verbal communication abilities
Ability to handle confidential information with professionalism and integrity
Working Conditions & Physical Requirements
Office setting within a manufacturing environment
Must be able to commit to full-time, in-office employment
Collaborative and fast-paced team environment
Accounts Receivable Specialist (5475)
Accounts receivable clerk job in Hartford, WI
Broan-NuTone leads the residential ventilation industry in North America with our innovative products, fulfilling our mission to improve people's lives through better air. We are present in more than 110 million homes in North America and are proud to move almost 13 trillion cubic feet of fresh air per year. Our 2,000+ entrepreneurs operate in four countries and our quality products are made by five manufacturing facilities we own and by trusted supply partners. Our leading brands include Broan, NuTone, Zephyr, Best, Venmar, and van EE.
At Broan-NuTone we are all about growth, so we have a one-page Growth Agenda that serves as our true north at all levels in the organization. Founded in 1932, Broan-NuTone is the largest company in Madison Air, one of the world's largest privately held companies with 8,000 entrepreneurs, $10 billion in enterprise value, and 42 manufacturing facilities in 11 countries around the world. Madison Air's mission to make the world safer, healthier, and more productive through the transformative power of air brings us all together. We are also passionate about the safety of our entrepreneurs, a culture that promotes safety, innovation, growth, a bias for action, and building trust.
This is a hybrid role that would require commuting to our Hartford, WI headquarters multiple times a week.
Job Summary:
This position serves to ensure that Broan receives payment for goods and services rendered to its customers. The A/R Specialist is responsible for managing an accounts receivable portfolio through credit terms monitoring, cash application, appropriate credit extension, and both deduction and collection related activities. This includes maintaining credit balances and resolving account irregularities. This role will also administer claims, refunds, adjustments, and any other accounting transactions related to A/R. The role will involve collaboration internally and externally along with building expertise within Broan financial systems to ensure a highly effective invoicing and payment collection process. This role will focus on maximizing cash flow and minimizing past dues and bad debts consistent with the company's key objectives and metrics. The A/R Specialist will be data-driven performing root cause analysis on accounts by identifying customer payment trends, having a strong partner relationship with the internal sales team.
Job Responsibilities:
* Help build an in-depth understanding of the Broan organization, customers, receivables and cash application processes and credit management.
* Manage an accounts receivables portfolio by:
* Negotiating/Resolving outstanding past due invoices.
* Identify if customer deductions if requests should be approved or denied.
* Investigate payment deductions related to overages, shortages, damages, or customer sales programs.
* Research and collect on prompt pay discounts and late payment fees.
* Timely resolution of billing/shipping discrepancies that delay payments.
* Ensuring credit approval of customer orders is consistent with corporate goals, policies, and standards.
* Preparing analyses & reviewing credit lines for new and existing customers.
* Presenting credit analyses to Senior Management for major customers.
* Working with inside and outside parties such as Sales, Customer Service, Shipping, IT, Customers, Buyers, and Carriers to ensure timely payment, credit control & risk management.
* Perform root cause analysis by collecting data, defining the problem, sharing the results, evaluating results and process, and then test the best solution.
* Prepares, posts, verifies and records customer payments and transactions related to A/R.
* Assist in reviewing and managing Bad Debt
* Perform account reconciliation.
* Collaborate with manager to maintain collection goals & general AR performance levels.
* Balance daily A/R batches; prepare and distribute income reports and statistics to key personnel.
* Ensures customer credits are timely and accurately applied to ensure accurate statement balances.
* Develop and maintain strong working relationships with internal departments and communicate effectively with customer contacts.
* Prepare for weekly review of customer receivables aging with finance team management.
* Recommend process improvements to enhance controls, financial performance, and data reliability.
* Support audit and tax requests annually in relation to role scope.
* Maintains and updates customer files, including name or address changes, mergers, or mailing attentions, and relays changes of information to appropriate employees.
* Performs other duties as assigned and special projects.
Job Requirements:
* Associate or College Degree in Finance/Accounting is preferred.
* A minimum of 2 years of similar Accounts Receivable experience required; in wholesale distribution and retail credit highly preferred.
* Strong communication skills and ability to engage other functional departments, and customers.
* Ability to work independently and in a fast-paced environment. Excellent time management and organization skills.
* Actively seeks continuous improvement opportunities and KPI performance for assigned account portfolio.
* Advanced Microsoft Excel knowledge and experience with ERP and reporting systems.
* Ability to solve problems and resolve conflicts with team members and customers in a constructive manner.
* Able to perform moderate to complex account reconciliations.
* Knowledge of collection regulations and fair credit.
* Attention to detail and a high degree of accuracy.
Physical Requirements:
* Ability to work in office environment using computer for extended periods of time.
At Broan NuTone, we take pride in offering exceptional benefit packages and a highly competitive pay structure to our employees. Our comprehensive benefits include health, dental and vision insurance, company paid life insurance, disability insurance, retirement plans, paid time off, wellness program, education assistance and employee assistance programs. In addition, we provide a competitive pay structure that rewards our employees for their hard work and dedication, ensuring that they are compensated fairly for their contributions. Join our team and enjoy the peace of mind and financial stability that comes with our outstanding benefits and competitive pay.
Accounts Receivable
Accounts receivable clerk job in Watertown, WI
Job Description
AccountsReceivableAnalyst
1 day in office/4 days remote
AccountsReceivableSpecialist
This position will be a LONG term temporary hybrid job primarily responsible for collections, performing daily collection on past dueaccounts, assisting the A/R Manager on special projects, doing necessary research, answering customer inquiries and document activities accurately.Will be working with customers as well as management and remote team members.
Candidates will need to have schooling in Accounting, Recent Collections experience, financial/analytical data management, advanced MS Excel abilities, computer savviness and ability to commit to a 40 hour work week. Ideally, JD Edwards (or other ERP system), conscientious, ability to work independently and have time management skills are important.
Accounts Payable Clerk - Reception
Accounts receivable clerk job in Genoa City, WI
Rock Solid Stabilization & Reclamation, Inc. is accepting applications for qualified, motivated, forward-thinking individuals looking to become part of a thriving and growing team of highly skilled professionals. We are an innovative company, always looking for new methods and technologies to grow our business. We need individuals who are interested in traveling and who can adapt to a job that is always growing and changing.
The AP Clerk/Receptionist will assist with the validation of vendor invoices, ensuring financial records are accurate and up-to-date, and data entry for monthly receipts. The incumbent in this position will also serve as the receptionist.
Flexible schedule within standard Monday-Friday business hours.
Assist AP Clerk with timely validation of vendor invoices, authorization, and coding
Reconcile vendor statements to ensure accuracy and resolve discrepancies
Maintain accurate files
Answer phones, coordinate daily mail and deliveries
Greets visitors/appointments as needed
Order and maintain proper levels of supplies, physical forms, and kitchen/paper products
Perform other related duties as required and assigned
Strong basic math skills
Detailed and accurate data entry
Strong organizational skills
Excellent oral and written communication skills
Good problem-solving skills
High School Diploma/GED
1+ years of accounting and/or data entry experience preferred
Computer knowledge must include: MS Office- Word, Excel, and Outlook
Must be used to multiple interruptions throughout the day due to dual role and location of desk/phones
Physical Requirements:
Regularly required to sit; occasionally required to stand; walk; occasionally lift and/or move up to 20 pounds
AR Analyst (Tech-Savvy)
Accounts receivable clerk job in Delafield, WI
Requirements
Qualifications
Required Skills & Experience
Exceptional technical proficiency in Microsoft Excel, including formulas, pivot tables, lookups, conditional formatting, and macro creation.
Strong analytical and problem-solving skills with a data-driven mindset.
Ability to quickly learn new systems, tools, and customer payment portals.
Excellent communication skills (verbal and written); able to interact professionally with customers and internal teams.
Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Self-motivated, curious, and process-oriented - passionate about using technology to create efficiencies.
Ability to work in-office 4-5 days per week.
Preferred Experience
1-2 years of Accounts Receivable, Accounting, or Data/Financial Analysis experience (not required).
Exposure to transportation, logistics, or manufacturing industries is a plus.
Experience using ERP or accounting systems (e.g., NetSuite, Great Plains, SAP, or similar).
Associate or bachelor's degree in accounting, Finance, Business, or a related field, or equivalent work experience
Technology & Tools
Microsoft Office Suite (Excel - Advanced required; Word, Outlook, PowerPoint - Intermediate)
Familiarity with data visualization tools (Power BI, Tableau, or similar) a plus.
Experience with automation tools or scripting (e.g., VBA, Power Query) preferred.
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.
Salary Description 50,000-60,000
Accounts Receivable Specialist
Accounts receivable clerk job in Milwaukee, WI
Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity
Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.
Part and Full Time Benefits Eligibility
Medical, Dental, Vision insurance
401(k)
Associate assistance program
Employee discounts
Referral program
Early access to earned wages for hourly associates (outside of CA)
Optional voluntary benefits including ID theft protection and pet insurance
Full Time Only Benefits Eligibility
Paid Time Off
Paid holidays
Company provided life insurance
Adoption benefit
Disability (short and long term)
Flexible Spending Accounts
Health Savings Account
Optional life and dependent life insurance
Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
Tuition reimbursement
Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program.
Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.
The application window is anticipated to close within 30 days of the date of the posting.
Education and Experience
High school diploma or GED is required. Minimum of one year of customer service experience in a blended call center environment is required. Experience with a multi-channel product environment is preferred. Knowledge of general accounts receivable concepts and systems, and Microsoft Office (i.e. Excel, Word, etc.) is required. Must be detail oriented, organized, and accurate, and possess strong verbal and written communication skills.
Certifications, Licenses, and Other Special Requirements
None
Management/Decision Making
Makes standard and routine decisions based on detailed guidelines with little independent judgment. Problems are generally solved with clear, detailed guidelines or by reporting them to a supervisor.
Knowledge and Skills
Has a basic level of a skill and can follow written or verbal instructions. Has basic technical skills to complete a few repetitive and well-defined duties. Has a basic knowledge of the organization in order to answer basic questions.
Physical Demands and Working Conditions
Standing
Walking
Sitting
Use hands and fingers to handle or feel
Reach with hands and arms
Stoop, kneel, crouch, or crawl
Talk or hear
Ability to lift: up to 25 pounds
Vision
Requires interaction with co-workers, residents or vendors
Brookdale is an equal opportunity employer and a drug-free workplace.
The Accounts Receivable Specialist is responsible for providing customer service and account resolution to Brookdale customers and associates to ensure exceptional service is provided through timely resolution of customer account billing issues.
Researches and resolves billing errors, disputes, cash application, and other issues through regular customer account audits to provide customers and business partners with accurate billing information while maintaining a high level of customer satisfaction.
Resolves account inquiries and escalates unsettled discrepancies to provide timely resolution.
Assists in training associates on Accounts Receivable policies, procedures, and functionality available in company platforms.
Identifies potential customer account issues through review of daily, weekly, and monthly generated reports and queries. Works to resolves issues timely.
This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.
Auto-ApplyAccounts Receivable Specialist (5475)
Accounts receivable clerk job in Hartford, WI
Broan-NuTone leads the residential ventilation industry in North America with our innovative products, fulfilling our mission to improve people's lives through better air. We are present in more than 110 million homes in North America and are proud to move almost 13 trillion cubic feet of fresh air per year. Our 2,000+ entrepreneurs operate in four countries and our quality products are made by five manufacturing facilities we own and by trusted supply partners. Our leading brands include Broan, NuTone, Zephyr, Best, Venmar, and van EE.
At Broan-NuTone we are all about growth, so we have a one-page Growth Agenda that serves as our true north at all levels in the organization. Founded in 1932, Broan-NuTone is the largest company in Madison Air, one of the world's largest privately held companies with 8,000 entrepreneurs, $10 billion in enterprise value, and 42 manufacturing facilities in 11 countries around the world. Madison Air's mission to make the world safer, healthier, and more productive through the transformative power of air brings us all together. We are also passionate about the safety of our entrepreneurs, a culture that promotes safety, innovation, growth, a bias for action, and building trust.
This is a hybrid role that would require commuting to our Hartford, WI headquarters multiple times a week.
Job Summary:
This position serves to ensure that Broan receives payment for goods and services rendered to its customers. The A/R Specialist is responsible for managing an accounts receivable portfolio through credit terms monitoring, cash application, appropriate credit extension, and both deduction and collection related activities. This includes maintaining credit balances and resolving account irregularities. This role will also administer claims, refunds, adjustments, and any other accounting transactions related to A/R. The role will involve collaboration internally and externally along with building expertise within Broan financial systems to ensure a highly effective invoicing and payment collection process. This role will focus on maximizing cash flow and minimizing past dues and bad debts consistent with the company's key objectives and metrics. The A/R Specialist will be data-driven performing root cause analysis on accounts by identifying customer payment trends, having a strong partner relationship with the internal sales team.
Job Responsibilities:
Help build an in-depth understanding of the Broan organization, customers, receivables and cash application processes and credit management.
Manage an accounts receivables portfolio by:
Negotiating/Resolving outstanding past due invoices.
Identify if customer deductions if requests should be approved or denied.
Investigate payment deductions related to overages, shortages, damages, or customer sales programs.
Research and collect on prompt pay discounts and late payment fees.
Timely resolution of billing/shipping discrepancies that delay payments.
Ensuring credit approval of customer orders is consistent with corporate goals, policies, and standards.
Preparing analyses & reviewing credit lines for new and existing customers.
Presenting credit analyses to Senior Management for major customers.
Working with inside and outside parties such as Sales, Customer Service, Shipping, IT, Customers, Buyers, and Carriers to ensure timely payment, credit control & risk management.
Perform root cause analysis by collecting data, defining the problem, sharing the results, evaluating results and process, and then test the best solution.
Prepares, posts, verifies and records customer payments and transactions related to A/R.
Assist in reviewing and managing Bad Debt
Perform account reconciliation.
Collaborate with manager to maintain collection goals & general AR performance levels.
Balance daily A/R batches; prepare and distribute income reports and statistics to key personnel.
Ensures customer credits are timely and accurately applied to ensure accurate statement balances.
Develop and maintain strong working relationships with internal departments and communicate effectively with customer contacts.
Prepare for weekly review of customer receivables aging with finance team management.
Recommend process improvements to enhance controls, financial performance, and data reliability.
Support audit and tax requests annually in relation to role scope.
Maintains and updates customer files, including name or address changes, mergers, or mailing attentions, and relays changes of information to appropriate employees.
Performs other duties as assigned and special projects.
Job Requirements:
Associate or College Degree in Finance/Accounting is preferred.
A minimum of 2 years of similar Accounts Receivable experience required; in wholesale distribution and retail credit highly preferred.
Strong communication skills and ability to engage other functional departments, and customers.
Ability to work independently and in a fast-paced environment. Excellent time management and organization skills.
Actively seeks continuous improvement opportunities and KPI performance for assigned account portfolio.
Advanced Microsoft Excel knowledge and experience with ERP and reporting systems.
Ability to solve problems and resolve conflicts with team members and customers in a constructive manner.
Able to perform moderate to complex account reconciliations.
Knowledge of collection regulations and fair credit.
Attention to detail and a high degree of accuracy.
Physical Requirements:
Ability to work in office environment using computer for extended periods of time.
At Broan NuTone, we take pride in offering exceptional benefit packages and a highly competitive pay structure to our employees. Our comprehensive benefits include health, dental and vision insurance, company paid life insurance, disability insurance, retirement plans, paid time off, wellness program, education assistance and employee assistance programs. In addition, we provide a competitive pay structure that rewards our employees for their hard work and dedication, ensuring that they are compensated fairly for their contributions. Join our team and enjoy the peace of mind and financial stability that comes with our outstanding benefits and competitive pay.