Administrative assistant jobs in Pearland, TX

Step into a pivotal role with a leading Houston-based real estate investment firm! Our client is seeking a dynamic AP Specialist & Administrative Assistant to join their team. This is a unique opportunity to blend your financial acumen with your organizational talents, working directly with executive leadership and making a real impact. Why You'll Love This Role Salary Range: $55,000-$65,000, based on experience. Diverse Responsibilities: 40% Accounts Payable, 60% Administrative Support-every day brings new challenges and opportunities. Executive Visibility: Work closely with the Chief Accounting Officer and executive team. Growth Potential: Expand your expertise in both finance and administration. What You'll Do Accounts Payable (40%) Process and record vendor invoices and payments with accuracy. Monitor outstanding payables and ensure timely payments. Prepare AP aging reports and assist with month-end close. Resolve payment discrepancies and collaborate with internal teams. Lead the year-end 1099 process, ensuring compliance and timely distribution of forms. Administrative Support (60%) Manage executive calendars, schedule meetings, and handle correspondence. Support onboarding, employee experience, and event planning. Liaise with vendors (marketing, IT, office supplies) and maintain digital records. Prepare documents, presentations, and coordinate travel and expenses. Maintain confidentiality and professionalism at all times. Key Skills & Attributes Experience with the year-end 1099 process. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and accounting software. Strong organizational skills and attention to detail. Effective written and verbal communication. Ability to multitask and prioritize in a fast-paced environment. Professional demeanor and collaborative spirit. Proactive approach to task management. Qualifications Associate's degree or higher in Business Administration, Accounting, or related field preferred. 1-2 years of AP or bookkeeping experience; administrative experience a plus. Work Environment Full-time, in-office role in Houston, TX. Standard business hours with occasional flexibility for special projects. Supportive, team-oriented culture. Ready to make your mark? If you're looking for a role where your skills in finance and administration will be valued and rewarded, we want to hear from you. Apply today and join a company that values initiative, integrity, and growth.

Stellar Senior Living is looking for a reliable, fun and outgoing Life Enrichment Assistant to join our team at a large senior living community. The Life Enrichment Assistants is responsible for facilitating the planned activities in a retirement community for both assisted living and memory careunits. This includes everything from leading exercise classes and sing-alongs to brain-boosting activities, sports, art classes, and reading. About Us At Stellar Senior Living, our supreme goal is to do and be the best in all we undertake - and to provide a Stellar life for our residents, their families, and our employees. As a premier provider of assisted living and memory care communities across the Western United States, we're passionate about creating vibrant, supportive environments where residents can thrive. "Our supreme goal is to do and be the best in all we undertake, and to provide a Stellar life for our residents, their families and our employees." - Evrett Benton, CEO If you are looking for a company and team that understands the value of people, then check us out! Stellar Senior Living, a privately-owned family company, is a premier assisted living and memory care provider in the Western United States. Founded in 2012 we have experienced consistent growth adding senior living communities to our family each year. We continue to grow and are looking for top talent to join our team and continue the journey with us. Why You'll Love Working Here Competitive Pay and Benefits: In addition to a market-leading salary, full-time employees are eligible for medical, dental, and vision insurance. On top of this, Stellar also offers a generous Paid Time Off policy, 401(k) with company matching, holiday pay, and more. Career Growth: We're a growing company with opportunities for advancement and company-sponsored training. Tuition reimbursement and ongoing learning opportunities are available. Work Perks: Depending on the role and community, you may receive free meals on shift, on-demand pay (access to your wages as soon as you earn them), and a supportive, team-driven environment. What You'll Do Assist in planning, developing, organizing, implementing, and evaluating the activity programs of this community Observe resident attendance, mood, behavior, and degree of involvement so that facility activities and resident progress are evaluated Involve the resident/family in planning activity programs when possible What You'll Need to Bring Must be flexible, dependable, work well under pressure and be a self-starter Possession of a Food Handler's Permit Able to move at least 50 pounds, including tables and chairs on a regular basis Additional Information Please note that this role will require you to work a Tuesday through Saturday shift. Join Us If you're ready to bring your skills and compassion to a mission-driver organization where residents and employees matter, we invite you to apply and grow your career with Stellar Senior Living We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. As part of Stellar Senior Living's continued efforts to maintain a safe environment for all employees, residents, families, and visitors, Stellar strongly encourages its employees to receive an FDA-approved COVID-19 vaccination, as well as any subsequent booster doses, as recommended by the Centers for Disease Control and Prevention (CDC). To facilitate and further encourage COVID-19 vaccinations, Stellar periodically organizes onsite vaccination clinics at its various locations. Stellar employees are not required to be fully vaccinated for COVID-19 as a condition of employment.

Get ready to buckle up and meet the powerhouse that's revolutionizing the Oil & Gas industry - ROGII! We're a dynamic team of tech enthusiasts who are not afraid to take risks and bring innovation to the forefront with our comprehensive software solutions. Here at ROGII, we're all about optimizing well operations and streamlining workflows for clients all over the world. And we've been smashing that goal out of the park with products that have been adopted by over 350 clients worldwide! But hey, we're not your average team. We're made up of ROGII Stars - creative, out-of-the-box thinkers who are always developing and improving our products with our users in mind, and you can find us all around the world. With each new day, we're pushing the boundaries of what's possible in our industry and having a blast while we do it. Now, here's your chance to join our team and help us continue being the unparalleled leader in our field. Join the revolution and let us help you lead the digital transformation for the Oil & Gas industry. We're seeking our next ROGII Star who can help us scale towards that goal. Let's ROGII and lead the digital transformation for the Oil & Gas industry together! Are you ready to embrace the future with us? About the Role Job Type: Full-time We are seeking a highly organized and dynamic individual to join our team as an Executive/Personal Assistant. In this role, you will provide comprehensive administrative support to our executive leadership while also managing personal tasks to ensure seamless day-to-day operations. Responsibilities: Executive Support: Calendar Management: Efficiently organize and manage schedules, appointments, and meetings for executives. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation. Communication: Facilitate effective communication by managing emails, calls, and other correspondence on behalf of executives. Document Preparation: Draft, edit, and proofread documents, presentations, and reports as needed. Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes as required. Personal Assistance: Personal Calendar: Coordinate personal appointments, family events, and social engagements. Errands and Tasks: Manage personal errands, including shopping, deliveries, and other ad-hoc tasks. Home Office Organization: Oversee organization and maintenance of personal and home-related documents. Administrative Support: Office Management: Maintain a well-organized office environment, including inventory management and ordering supplies. Expense Management: Track and reconcile expenses for both professional and personal activities. Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality. Requirements: Previous experience as an Executive Assistant or Personal Assistant is preferred. Ability to manage multiple tasks and priorities with a high level of efficiency. Valid drivers license and a clean driving record. Strong written and verbal communication skills. Proficient in Microsoft Office Suite and other relevant office software. Capable of adapting to changing priorities and handling unexpected situations with poise. Demonstrated ability to handle confidential information with utmost discretion. At ROGII, we value diversity and are committed to creating an inclusive environment for all employees. We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are passionate about accounting and want to be part of a dynamic team that is revolutionizing the Oil & Gas industry, we encourage you to apply for this exciting opportunity.

Job Description Real Estate Legal Administrative Assistant FLSA Status: Non-Exempt Department: Real Estate Reports To: Office Administrator Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Real Estate Legal Administrative Assistant in our Houston office. This position supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys in our Real Estate Practice Group. The Real Estate Legal Administrative Assistant will be performing complex and specialized secretarial and clerical tasks while working collaboratively with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned. ESSENTIAL DUTIES & RESPONSIBILITIES: Specific duties of this position include, but are not limited to: Provides excellent customer service: answer main phone lines and direct calls; greet clients and vendors. Ensures that mail is sent out of the office, i.e., regular mail, certified mail, or overnight mail. Assists in drafting, managing, and organizing various documents related to real estate transactions, including escrow instructions, title and survey review, entity formations, UCC searches, local transfer requirements, and due diligence. Drafts closing documents including, but not limited to, basic agreements and third-party consents; compiles information and prepares schedules and exhibits to agreements. Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting. Participates in the timely review and submission of prebills and/or client bills. Possesses strong clerical skills including typing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm's systems and databases. Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares legal documents). Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings. Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Accurately prepares and submits client intake forms. Regularly and consistently updates client files and notebooks. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed. Willing and capable to offer assistance to others when needed. QUALIFICATIONS: Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Real Estate Department. Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, and database software. Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation. Ability to work effectively and proactively within a team environment. Strong time management skills and the ability to work under pressure in a fast-paced environment. Ability to coordinate multiple tasks concurrently and to meet deadlines. Strong organizational skills, interpersonal skills, and attention to detail. Initiative, flexibility, resiliency, and a willingness to adapt to change. Education: Bachelor's degree from an accredited college or university preferred; high school diploma or GED required. Years of Experience: 5+ years' prior experience in a law firm or professional services office preferred, with 3 to 5 years' experience providing legal administrative support to Real Estate attorneys required. Working Conditions: Normal office environment with little exposure to excessive noise and temperature. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors. If you require a reasonable accommodation to complete the application or interview process, please contact us at *************************************

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR s steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI s, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR s safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

Job DescriptionBenefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, inputing customers information into our CRM, retreiving documents, printing of documents for signing, putting a deal together. Posting of expenses. Answering phones, waiting on customers, taking payments, giving out cutomers plates, keeping your desk tidy. focusing on your work and not others.planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and has friendly customer demeanor and is good about following the rules We are looking for a bilingual person to help be able to communicate with our clientele and one that is reliable. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines and can type. Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Apply District Wide - Accepting Applications Year Round

Job Description Looking for a job where you're more than just a cog in the machine? Want to actually like the people you work with and feel proud of what you do every day? You're in the right place! Complete Health and Wellness in Missouri City, TX is hiring a full-time Personal Trainer - Admin Assistant who's ready to make a positive difference by inspiring others to live healthier, more active lives. We're looking for an active person with a great attitude and a real drive to help. Pay: Depending on experience, you can earn up to $35.00/hour. Schedule: You'll work flexible hours based on business needs. Perks & Benefits: Medical, dental, and vision PTO 401(k) Health benefits Continual training Professional development opportunities Have you been waiting for an opportunity like this to come along? Don't let it pass you by; apply now! YOUR IMPACT Workdays are never boring for our Personal Trainer - Admin Assistant! This dynamic role blends personal training with basic administrative and support responsibilities, making you an integral part of our success and patient well-being! You can expect to: Provide professional personal training support during all kinds of physical activities (stretching, working out, swimming, yoga, etc.) Motivate patients and provide helpful feedback regarding the appropriate form and techniques Assist with general administrative tasks such as answering phone calls, responding to emails, and updating spreadsheets Help with additional responsibilities as needed, including shopping, making smoothies, and providing general wellness tips WHAT YOU BRING TO THE TABLE If you're interested in becoming our Personal Trainer - Admin Assistant, you'll need: Proven experience with personal training, fitness coaching, or structured exercise class assistance (weights, cardio, swimming, yoga, etc.) Basic administrative experience, including calendar management, simple bookkeeping, and spreadsheet maintenance Ability to prepare healthy snacks, smoothies, and basic meals Ability to assist with other tasks as needed, including shopping, scheduling, and running errands Passion for health and wellness and a desire to help others build healthy habits Proficiency with Google and Microsoft applications, particularly Excel Organizational skills and time management abilities WHY YOU'LL LOVE IT HERE We provide integrative medical care through a personalized, whole-person approach by stressing the importance of nutrition, physical activity, mind-body connection, and the environment. From sports medicine services to thyroid imbalance treatments, we do it all! Overall, our mission is to provide state-of-the-art and cutting-edge medicine that is centered around good health and wellness. We focus on every aspect of a patient's healthcare and understand that it is important to treat the entire person! Led by an experienced primary provider, our team is professional and highly trained! We take care of our employees as much as they take care of our patients. For our amazing staff, we offer a generous benefits package, rewarding work, a supportive environment, and opportunities for growth and advancement! Our initial application is short and easy. Apply today and make your mark as our Personal Trainer - Admin Assistant! Job Posted by ApplicantPro

The hourly Data & System Specialist will play an integral role supporting the DPEP segment-wide efforts related to implementation of Workday as the new HR System of Record for the enterprise. This project-driven position will be responsible for detailed data entry functions across multiple sources to support cutover between systems. This role is a vital role in ensuring continuity of business processes during the complex system implementation. Responsibilities Access personnel data from systems via user interface or bulk/reporting methods Transform data into required formats with precision Input/key data into various systems via user interface or other methods Implement quality assurance and validation across systems Identify and report out on errors requiring resolution Communication among team and with partnering areas Required Qualifications: Strong partnering skills with an ability to effectively engage others and work as team to complete tasks Ability to maintain a positive attitude through the project even when situation may arise Experience with Microsoft Excel Detail oriented and ability to maintain focus on the task at hand Ability to thrive in dynamic business environment that requires rapid learning, multi-tasking and the ability to handle multiple deliverables with competing priorities Flexibility in work schedule Desired Qualifications: Previous experience with data entry or data management Demonstrated strategic and creative thinking skills High proficiency with Microsoft Excel (functions/pivot tables) Analytical abilities, including understanding data relationships APPLY FOR THIS EXCEL DATA ENTRY ROLE TODAY! Arsenault is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

TempToFT Region Sales Director - Job Description. * Determines gross-profit plans by implementing marketing strategies; analyzing trends and results. * Establishes sales objectives for all LOB's by forecasting and developing annual sales quotas for regions and territories; projecting expected sales volume and profit for existing and new products. * Implements regional sales programs by developing LOB sales business/action plans. * Maintains sales volume, product mix, and selling price by keeping current with supply and demand, changing trends, economic indicators, and competitors. * Establishes and adjusts selling prices by monitoring costs, competition, and supply and demand. * Maintains regional sales staff by recruiting, selecting, orienting, and training employees. * Maintains regional sales staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results. * Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. * Contributes to team effort by accomplishing related results as needed. 1330 Post Oak Blvd, 30th Floor, Houston, TX 77056, United States of America

Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps. A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.

The Administrative Assistant will provide key support in a high growth area of an award winning architectural, engineering and consulting firm. In this position, you will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Access), internet research, filing and serving as back-up receptionist. This demanding and fast paced position will require a personable candidate that is highly proficient in all administrative software. Your Impact: Actively involved in the day-to-day operations of the Partner in charge and leadership Assist with Set up and planning for Client Meetings and firm wide events Prepare meeting space for team meetings Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences Meeting Minutes and Meeting Agendas Prepare Letters, contracts and other communications Schedule and coordinate meetings Log / Prepare Client Sponsorship Requests and other check requests Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals Liaison with consultants, clients, printers and suppliers Performs internet research upon request Assists with special projects as needed All other duties as assigned Here's What You'll Need: 5+ years of administrative/professional office experience Superior client focus/service mentality Strong problem-solving and teamwork skills Creativity, integrity, and initiative Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) Proficiency in Adobe Acrobat Professional Strong organizational skills and excellent communication skills, both verbal and written Strong attention to details, including proofreading Ability to prioritize multiple projects and adjust work accordingly Here's How You'll Stand Out: You have experience serving C-level leadership You have previous experience in a professional services firm (architecture, engineering, law office) You have a bachelor's degree

High School Diploma or equivalent and 2 years of relevant work experience. Preferred Education/Training/Experience Associate degree and experience working in a community college setting. Minimum Knowledge & Skills * Proficient in Microsoft Office Suite and related software programs including the ability to operate standard office equipment. * Provide direction and support to students seeking services. * Ability to reconcile, track multiple budgets, and make accurate arithmetic calculations. * Performing technical, specialized, complex, difficult, or basic technical office support work. * Ability to understand and apply regulations, policies, and statutes. * Compiling and summarizing information and preparing periodic or special report. * Strong written and oral communication skills, strong organization skills, and attention to detail with a strong sense of urgency and time management. * Strong interpersonal skills and ability to foster a cooperative work environment. * Maintain regular, prompt, and reliable attendance. Preferred Knowledge & Skills * Experience working with underserved populations. * Candidates who are bilingual in English and Spanish. * Experience working in Higher Education. Licensing/Certification Requirements None Job Duties * Performs specialized administrative support to the program director related to the planning, organizing, and coordinating of program activities. * Maintains student database. Enters, reviews, and retrieves data and prepares periodic or for special reports, using computer software. Handles confidential information appropriately and exercises care in safeguarding information. * Serves as liaison between students, staff, the community, and the College in relation to the program and its activities. Ability to identify each student's needs prior to directing them to the appropriate program member. Willingness to help students enjoy their interactions with COM and its employees. * Schedules meetings and appointments by notifying attendees/program staff and assists program director with event logistics. * Assists Program Director and/or other departmental staff in accounting for program funds, performance standards, as well as preparing financial requisitions, and general office support as distributing mail and processing outgoing mail. * Attend various priority trainings/webinars (in house and outside of COM) regarding TRIO programs policies: Evaluation, Recordkeeping and Reporting Student/Project Performance and Budget Management and Statutory/Regulatory Requirements. As well any Student Services sponsored trainings and customer service trainings. Physical Requirements * Positions in this class typically require stooping, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions. * No or very limited exposure to physical risk. * Work is normally performed in a typical interior/office work environment. Minimum Salary Range $36,437 Mid Point Salary Range . Maximum Salary Range $45,546 Posting Open Date 09/05/2025 Posting Close Date Posting Will Be Open Until Filled Yes Special Instructions to Applicant Please NOTE: All applications must contain complete job histories, which include job title, dates of employment (month/year), name of employer, supervisors name and phone numbers and a description of duties performed. If this information is not submitted, your application may be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a complete application. Omission of data can be the basis for disqualification; you may state "unknown" for any incomplete fields. A scanned copy of unofficial transcript(s) must be attached to the online application. EEO Statement College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status. College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992. Quick Link to Share for Direct Access to Posting **********************************

Days Per Year: 226 MIN: $34,804 MID: $40,969 JOB TITLE: Secretary Building Operations Department REPORT TO: Director of Building Operations WAGE/HOUR STATUS: Nonexempt PAY GRADE: Para 6 PRIMARY PURPOSE: Reporting to the Director of Building Operations, the secretary is responsible for preparing correspondence, reports, purchase orders, and processing payroll for custodial staff, as well as maintaining general files, screening telephone calls, processing all paperwork for hiring new employees, paperwork for terminations, resignations, and, other office duties as assigned. All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement. QUALIFICATIONS: Required: * High School graduate or GED * Must be able to communicate effectively in English * 2 yrs job related experience Preferred: * Three+ years job-related experience preferred SPECIAL NOWLEDGE/SKILLS: * Knowledge of payroll procedures * Ability to work well under pressure to meet payroll deadlines * Effective communication and interpersonal skills * Strong organizational and people skills * Proficient in written and verbal use of the English language * Ability to operate standard office equipment * Working knowledge of Google, Kronos, eFinance and Microsoft Office Software * Ability to perform multiple tasks * Bilingual preferred MAJOR RESPONSIBILITIES AND DUTIES: Duties: * Assist with the processing of payroll for over 280 custodial staff members * Place purchase orders and order custodial supplies through eFinance * Prepare correspondence, documents, forms, and reports to communicate information to custodial staff * Answer incoming telephone calls/screening calls for Director of Operations * Maintain confidentiality of information * Process invoices for custodial services for school fund raiser events * Maintain individual personnel files on all custodial staff members * Monitor and maintain department budget records * Coordinate Workers' Compensation paperwork for Operations Department * Prepare occasional travel requests for Director of Operations * Perform all other duties as assigned WORKING CONDITIONS: The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.

The Ocean Corporation, a nationally recognized leader in Commercial Diving and Nondestructive Testing training, is seeking a professional and dependable Administrative Assistant to manage front desk operations and support day-to-day administrative functions across departments. Key Responsibilities: Greet and assist students, staff, and visitors with a polished, professional demeanor as the first point of contact. Remain attentive and engaged during customer interactions, refraining from unrelated tasks. Route incoming calls and guests promptly to the correct departments and provide alternatives when necessary. Maintain a clean and professional reception area; take breaks and meals away from the front desk. Ensure consistent lobby coverage, especially during peak periods such as orientation and graduation. Manage mail and deliveries. Maintain visitor, parking, and tour logs promptly and accurately. Perform data entry and document handling with attention to detail. Provide cross-departmental administrative support, maintaining a collaborative, team-first mindset. Adapt to shifting priorities and assist with recurring tasks and special projects as directed. Qualifications & Competencies: Demonstrated reliability and punctuality in a professional setting. Commitment to upholding organizational values through integrity and professionalism. 1-3 years of relevant experience in administrative support, reception, or office operations (or equivalent transferable experience). Proficient in Microsoft Office Suite (Word, Excel, Outlook) with the ability to quickly learn new systems and tools. Strong organizational skills with proven attention to detail and effective time management. Excellent verbal and written communication skills tailored to a professional environment; customer service-oriented approach to internal and external interactions. Effective collaborator who can build respectful, cross-functional relationships across all levels of the organization. Additional Information: Position Type: Full-time or Part-time Work Schedule: Monday-Friday; flexible hours depending on department needs. Some early mornings or late afternoons may be required during peak times (e.g., orientation or graduation weeks). Compensation: Hourly; commensurate with experience Benefits: Full-time employees are eligible for a competitive benefits package including comprehensive health, PTO, 401k match, and professional development. Ready to join a team that values professionalism, teamwork, and impact? Apply today and become a key part of The Ocean Corporation's respected legacy. Submit your resume for immediate consideration.

Administrative Associate (Obstetrician Gynecologist Administration - Galveston) - (2506017) Description Minimum Qualifications:Bachelor's degree or equivalent in related field. No experience required. Preferred Qualifications:5+years of professional office experience with strong proficiency using the Microsoft Office Suite (Word, Excel, Outlook and PowerPoint). Strong typing, formatting and document preparation skills. Ability to create spreadsheets, pivot tables, and charts in ExcelExperience with email/Calendar management in Outlook. Strong organizational and time management abilities Excellent written and verbal communication skills. Ability to design professional presentations in PowerPoint. Job Summary:To coordinate and directly support the administrative and business management activities of a department or large division. Job Duties:Administrative: 50%Manages the ASG IV Administrator's calendar, including scheduling, revising appointments, and coordinating meetings with faculty across the university and external agencies. Prepares meeting agendas and minutes; drafts, edits, and distributes documents, notifications, letters, memos, and email correspondence. Distributes Weekly Relay Meeting summaries and other communications on behalf of the ASG IV Administrator. Provides administrative support to the Assistant of the Chairman of OB/GYN. Serves as a liaison between internal departments and external organizations to facilitate effective communication and collaboration. Oversees timekeeping functions for the Department of OB/GYN. Provides cross-departmental support to OB/GYN, Pediatrics, and ASG IV by executing additional duties as assigned by the Administrator. Processes departmental invoices, including PO and Non-PO transactions; manages supply orders and vendor payments for OB/GYN services. Coordinates travel arrangements including booking webinars, conferences, flights, hotels, and handling cash advances, mileage, per diem, and all pre- and post-travel reimbursements. Manages payment processing for annual faculty membership renewals. Ensures smooth and efficient office operations through proactive administrative oversight. Handles incoming and outgoing mail and overnight shipments via UTMB Global Shipping. Coordinates access management, KCO setup, and onboarding procedures for new employees and faculty. Organizes and facilitates onboarding for new hires and faculty members. Plans and hosts virtual departmental meetings as needed. Manages documentation and compliance for faculty Continuing Medical Education (CME) credits in accordance with institutional and accrediting body standards. Financial: 15%Compiles and analyzes data, statistics, and relevant materials to support departmental meetings and decision-making. Participates in budget planning and financial oversight activities. Serves as the Department Procurement Card Coordinator, ensuring compliance with purchasing policies. Manages faculty parking logistics, including payment processing and coordination. Retrieves and interprets financial data from Hyperion/FMS and other reporting systems as needed. Conducts audits of departmental telephone, fax, and pager usage to identify cost-saving opportunities and reduce budget expenditures. Identifies and resolves budget encumbrances in a timely and efficient manner to ensure accurate financial reporting and resource allocation. Projects: 10%Coordinates and disseminates the Quarterly Medicare Time Study updates to all OB/GYN, Pediatrics, and ASG IV teams. Serves as a key advisor on departmental policies, procedures, and operational matters. Leads the planning and execution of quarterly team-building initiatives for departmental staff. Supports and manages logistics for departmental relocations and space planning. Oversees and ensures the successful completion of special projects within the OB/GYN department. 5+years of professional office experience with strong proficiency using the Microsoft Office Suite (Word, Excel, Outlook and PowerPoint). Strong typing, formatting and document preparation skills. Ability to create spreadsheets, pivot tables, and charts in ExcelExperience with email/Calendar management in Outlook. Strong organizational and time management abilities Excellent written and verbal communication skills. Ability to design professional presentations in PowerPoint. IT Computer: 25%Reviews and reconciles monthly IT-related expenses for each division within the OB/GYN Department, focusing on controllable computer and technology costs. Coordinates quarterly computer refresh cycles for the OB/GYN Department to ensure hardware remains current and efficient. Procures new computer equipment for incoming faculty and staff within the OB/GYN Department, based on departmental needs and onboarding schedules. Collaborates with Information Services (IS) to facilitate imaging, delivery, and setup of computers for new employees. Conducts regular audits of WebTrax and departmental databases to ensure data accuracy and compliance. Manages IS storage reports by reviewing departmental usage and issuing communications to reduce shared drive space where necessary. Salary Range: Actual salary commensurate with experience or range if discussed and approved by hiring authority. Qualifications EQUAL EMPLOYMENT OPPORTUNITY:UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Primary Location: United States-Texas-GalvestonWork Locations: 0587 - John W McCullough Bldg 301 University Blvd. John W McCullough Bldg, rm 3. 120 Galveston 77555-0587Job: Clerical & Administrative SupportOrganization: UTMB Health: RegularShift: StandardEmployee Status: SupervisorJob Level: Day ShiftJob Posting: Dec 3, 2025, 6:46:24 PM

RPM Physical Therapy, The Woodlands, TX The ideal candidate is a high-energy individual with excellent organizational skills, strong attention to detail, and the ability to communicate effectively in both written and verbal communications. This role requires someone who excels at managing multiple tasks simultaneously, has an understanding of tracking and maintaining client sessions/packages, and is proficient in Google Sheets or similar spreadsheet tools. MUST HAVE A COVER LETTER TO MOVE FORWARD - Include your top 3 skills. About RPM RPM Physical Therapy - The Woodlands offers a unique work environment providing patients with the utmost attention to care and rehabilitation. We are a close-knit, collaborative team passionate about continually improving our skills and expanding our knowledge to better serve our clients. A great company with future visions of changing the physical therapy space and offering a different and more effective way of getting people out of pain! Responsibilities are but not limited to: Field inbound calls and route them to the appropriate internal parties as needed Check clients in and out with a friendly and professional demeanor Managing and tracking client session packages to ensure accuracy and consistency Utilizing Google Sheets to organize client information and administrative tasks Coordinate with clients to reschedule appointments as needed Collecting and addressing client concerns, and ensure follow-up with team members Maintain and enhance client relationships Assist with new client account setups and other administrative processes Ability to multi-task and handle complex issues with clients with care and understanding **This is a full-time position requiring availability from Monday-Friday** About our Clinic: We are a fast-growing manual therapy clinic in The Woodlands, Tx. We are NOT your typical therapy practice, we get the best results for our clients, and we invest in the growth and development of our team through education and mentorship. We are not running from treatment room to treatment room; all sessions are 1 on 1 with a licensed Physical Therapist. We have a full gym at our disposal and trainers to transition our graduated clients to for the continuum of care. We schedule 1 hour with each patient giving us time to do manual therapy, rehab and strength training. We do this because we believe this is the model for true patient-centered care. RPM Physical Therapy is a one on one, orthopedic, manual therapy-based clinic that has been open for 5 years. Our patient population primarily consists of patients 35 + and up with a history of chronic pain, failed surgeries, and those focused on living an active, mobile lifestyle for the rest of their lives. That being said, we treat patients as young as 11 and as old as 92, athletes and non-athletes with a variety of orthopedic related injuries including post-surgical rehabilitation but primarily focused on avoiding surgery. On top of offering physical therapy and mobility services we are a fully equipped personal training gym as well. Once our clients transition out of physical therapy and are in need of routine, challenging, safe exercises we line them up with one of our personal trainers who are overseen by our own Physical Therapists. Your Role: This is an integral role in our facility, you are the first and last person they see. A positive, problem-solving attitude is needed every day. Client interactions, gathering information to help us address their needs and anticipating the needs of clients is something you must excel at today or see as a valuable skill to develop. We are committed to fostering growth in our team members through education, mentorship, and a high-challenge, high-support environment. If you are passionate about learning new skills, working hard, and making an impact, this is a great fit for you!

Primary Purpose: Under moderate supervision organize and manage the routine work activities of department office and provide clerical support to a director or department head and other staff members. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Knowledge of correct English usage, grammar, spelling, and punctuation Provide Bilingual communication if applicable Ability to multi-task numerous complex administrative activities Basic math skills Strong organizational, communication, and interpersonal skills Experience: 2 years secretarial experience Major Responsibilities and Duties: Records, Reports, and Correspondence * Prepare correspondence, memorandums, forms, requisitions, and reports for the director, department head and other department staff members. * Compile, maintain, and file all reports, records, and other documents as required. * Compile maintain, and file all reports, records, and other documents as required including bus incident reports, trip forms, and student records. * Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests that fall within level of responsibility Accounting * Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders, payment authorizations and calculating trip tickets and billing appropriate department or campus for payment. * Compile and report time records, including leave requests and reports. Prepare payroll data on department employees. Manage Time Clock Plus. * Order and maintain inventory of office supplies and program equipment. * Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. Other * Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. * Maintain a calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials. * Receive, sort, and distribute mail and other documents to department staff. * Maintain confidentiality of information. * Other duties as assigned. Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The Editorial Assistant will serve The Daily Grace Co. by providing essential administrative, editorial, and organizational support to the Editorial Director and the broader editorial team. This role ensures that projects move smoothly through the publishing processfrom proposal to publicationby managing communications, organizing schedules, taking meeting notes, reviewing submissions, and assisting with content development. The Editorial Assistant will play a vital role in maintaining operational excellence, supporting editors and writers, and ensuring that every resource produced reflects TDGCs mission to equip disciples to know and love God and His Word. This position is ideal for a detail-oriented, proactive individual with a passion for books, theology, and Christian publishing who is eager to learn and grow within a fast-paced, collaborative environment. Job Qualifications: Bachelors degree in English, Communications, Theology, or related field required. 12 years of experience in an editorial, publishing, administrative, or related role preferred. Passion for books, Christian publishing, and the mission of The Daily Grace Co. Excellent organizational and administrative skills with a strong attention to detail. Clear written and verbal communication skills with the ability to maintain professionalism across departments. Ability to manage multiple projects and priorities with composure and flexibility. Basic familiarity with publishing or editing standards; knowledge of Chicago Manual of Style preferred. A willingness to learn and grow in editorial craft, project coordination, and theological understanding. Understand how AI integrates into your position Alignment with TDGCs mission, doctrinal statement, and brand voice (Sage archetype: wisdom, clarity, transformation). Job Responsibilities: Administrative Support Provide day-to-day administrative assistance to the Editorial Director and editors, including scheduling, filing, and correspondence. Prepare agendas, record meeting minutes, and track action items for editorial meetings and cross-department check-ins. Maintain editorial calendars, deadlines, and project documents within ClickUp and other systems. Support coordination of product timelines, ensuring all tasks and milestones are current and accurate. Editorial Process Support Assist editors in preparing manuscripts for review, formatting documents, and tracking edits throughout the developmental, theological, and copyediting stages. Proofread and edit materials as assigned to support editorial quality. Support metadata and product setup by gathering and organizing key information for marketing and design teams. Help manage version control for manuscripts, ensuring accuracy across drafts. Content Review & Research Read and evaluate submissions under the guidance of editors and the Editorial Director, providing summaries or recommendations. Conduct basic theological or market research to support new projects or proposals. Maintain awareness of current trends and voices within Christian publishing to support the teams acquisition and development goals. Cross-Department Collaboration Liaise with design, marketing, and supply chain teams to ensure timely movement of manuscripts and materials through each production stage. Assist in preparing and sharing materials for marketing campaigns, launch meetings, and internal briefings. Communicate clearly and proactively across departments to support smooth handoffs and eliminate bottlenecks. Learning & Professional Development Participate in team training, workshops, and theological development sessions to grow in editorial skill and biblical understanding. Learn and apply TDGCs editorial process, brand voice, and standards of excellence. Seek feedback and actively pursue professional growth within the editorial track. Other duties as assigned Benefits: This is a full-time (40-50 weekly hours) job which includes the following benefits! Full insurance package including health, dental, vision, basic life, and disability. Paid time off to volunteer with your favorite organization Annual raises and profit sharing based on company profitability and personal performance Three Weeks of Paid Time Off (PTO/Vacation) Thirteen paid holidays Annual employee celebration PTO for birthday and anniversary milestones 401(K) Retirement Eligibility Free company product + employee discounts! $1,000 annual match to a charity of your choice! *upon approval Up to one week of paid leave for an International Mission Trip