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Administrative assistant jobs in West Des Moines, IA

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  • Executive Administrative Assistant

    Children & Families of Iowa 3.9company rating

    Administrative assistant job in Des Moines, IA

    Full-time Description About the Role The Executive Administrative Assistant works under the general supervision of the Chief Executive Officer to manage a variety of administrative functions supporting agency leadership, the Board of Directors, and daily executive operations. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism. Why You'll Love Working Here Generous paid time off and sick leave 8 paid holidays Comprehensive benefits: medical, dental, and vision Company-provided life and disability insurance 401(k) with company match Employee Assistance and Referral Programs What You'll Do Provide high-level administrative support to the CEO, including managing schedules, travel, correspondence, reports, phone calls, and meetings. Support the Board of Directors and committees with scheduling, documentation, communication, meeting logistics and annual board manual updates. Partner with the part-time virtual CEO assistant to complete meeting action items, including meeting minutes. Assist senior leadership with special projects approved by the CEO, such as adoption record requests, correspondence, and data gathering. Coordinate and manage conference registrations and travel arrangements for staff and board members. Maintain confidentiality while managing office equipment, documents, and supply coordination with the Business Office. Be Part of Something Extraordinary! Children & Families of Iowa does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, or any other characteristic protected by law. We encourage individuals from all backgrounds to apply. Requirements Education & Experience Associate degree (A.A.) or equivalent from a two-year college or technical school, or Demonstrated experience in high-level clerical or administrative work requiring attention to detail, confidentiality, and adherence to deadlines. Minimum of one year of experience or training in preparing and formatting formal meeting minutes. Qualifications and Requirements Proficiency with Microsoft Office software is required. Maintain all required training and meet standards set by applicable licensing, accreditation, contractual, and agency guidelines. Demonstrate strong attention to detail, accuracy, and openness to feedback. Maintain a professional, diplomatic, and confidential demeanor at all times, serving as a role model of integrity for the agency. Exhibit a positive and supportive attitude when working with senior leadership and other staff members. Effectively manage and minimize interruptions while maintaining productivity
    $31k-39k yearly est. 60d ago
  • Loan Administration Intern - Summer 2026

    Bank Iowa 4.3company rating

    Administrative assistant job in West Des Moines, IA

    Job DescriptionDescription: What You'll be Doing The Bank Iowa Loan Administration team is a dedicated group of professionals who work very closely with all branches and departments in the organization. The loan administration intern will assist team staff in lending support duties, including coordinating staff meetings, reviewing team procedures, and gaining a basic understanding of the lending process from application to servicing. As this position is an intern position, organization, collaboration, communication skills, basic processes, and procedures are key components to this individual's success. Core Responsibilities Review closed loans for proper documentation regarding insurance and checklists Assist with backlogged projects in department, at discretion of team leaders (ex. OnBase Scanning) Working start to finish on commercial loans in process with team leaders Projects and Initiatives May Include Documentation of processes, including current state and proposed changes Assist in managing the implementation of new processes through the loan administration realignment General Responsibilities As this is an internship role, growth, and learning will be a continuous process. We expect the associate to be working with a mentor on a regular basis to help further develop banking operations and soft skills. May have access to confidential information about accounts and customers. Protects the privacy and confidentiality of customers, other employees, and work. Performs other bank related duties as assigned by supervisor. Requirements: Skills/Experience You'll Need Currently enrolled at an accredited 2-year junior college or 4-year college/university. Have demonstrated leadership skills and participation in school and community activities. Experience with technical writing preferred. Additional Qualifications Include: Ability to exhibit our values; Think Big, Be People-Centered, Enable Great Things, and Bring your Best. Strong communication and interpersonal skills. Experience with Microsoft Word, PowerPoint, Excel, and SharePoint. Demonstrated research and problem-solving skills Proven organization skills with exceptional attention to detail Works well in a team environment. Hours of Work & Travel Temporary Employment/Seasonal Employment in Summer 2025 Generally, within Monday through Friday 8:00 AM to 5:00 PM. Limited travel to Iowa branches. Our People-Centered Culture At Bank Iowa our purpose is to Empower People, Inspire Success and Foster Growth. Bank Iowa is one of the leading independent Ag banks and the second-largest family-owned bank in the state of Iowa. Our bank family consists of team members and clients throughout Iowa who we serve in our 22 communities. At Bank Iowa, we're proud to put people first, and we value our team members as much as our clients. We support team member development by focusing on their innate talents and developing those into areas of strength. We offer an environment where people care about each other like family. If you're looking for a career with colleagues who have the opportunity to bring their best, think big, and enable great things, Bank Iowa is the place for you. Bank Iowa is an equal opportunity employer with a passion for creating an inclusive environment where all people are truly welcomed, valued and respected - for all of who they are - regardless of differences. All applicants will be considered for employment without regard to age, race, color, sex, pregnancy, sexual orientation, gender identity, military service, national origin, religion, physical or mental disability, genetic information, or any other classifications protected by applicable federal, state or local laws.
    $28k-32k yearly est. 7d ago
  • Administrative Assistant III

    Weitz 4.1company rating

    Administrative assistant job in Des Moines, IA

    Are you an administrative professional looking to join an organization with a collaborative, supportive, and team-oriented culture? EPI Power is hiring an Administrative Assistant III to provide support to members of the EPI leadership team. The Administrative Assistant III plays a crucial role in keeping the business unit organized and running smoothly. This role will work out of The Weitz Company office in downtown Des Moines Monday - Friday during standard business hours. If you take pride in providing an excellent level of support to an organization and company leaders, this could be a great fit for you! EPI Power, LLC ("EPI") is a licensed electrical contractor and subsidiary of The Weitz Company that specializes in data centers. Our mission is to safely deliver industry-leading electrical construction solutions on a fast-track basis. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. What You'll Do: * Provide excellent administrative support to the Vice President, Operations Director, and overall business unit * Accurately prepare and review reports, memos, and routine correspondence on behalf of the business including items that are confidential in nature * Prepare notes and presentations for staff meetings * Input data and update documents and contracts * Maintain accurate records, business licenses, organizational charts, manpower staffing charts, and owner contract files * Coordinate events, meetings, and travel arrangements for team members * Communication information in a professional and timely manner What We're Looking For: * Experience: * 5+ years of experience working as an administrative or executive assistant * Skills: * Extremely organized and comfortable multi-tasking * Positive attitude and excellent interpersonal skills * High level of professionalism and tact * Ability to anticipate needs * Excellent written and verbal communication skills * Desire to provide quality work in a timely manner * High level of confidentiality * Technology: * Strong experience with Microsoft Office including Word, Excel, PowerPoint, and Outlook * Experience with Canva is a plus * Ability to learn specific job-related software upon hire What We Offer: * Competitive Pay * Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings * Employer-Paid Short- and Long-Term Disability Programs * Employer-Paid Life Insurance * Generous Paid Time Off Provisions * 401K Retirement Savings Plan with Company Match * Tuition Reimbursement * Fully Paid Parental Leave * Voluntary Products Including: Critical Illness Insurance and Accident Insurance * Corporate Wellness Program with Wellness Time Off and Rewards Visa sponsorship is not available for this position at this time. The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails. The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable. Click here to review our Privacy Notice. #LI-LD1
    $27k-32k yearly est. 31d ago
  • Administration Intern

    Administration 3.1company rating

    Administrative assistant job in Boone, IA

    Our internship program is designed to give students a well rounded experience in Healthcare Management. Applicants must be a student currently enrolled in Healthcare Administration, Business Administration, Public Health, or a closely related field. Status: Temporary, Part-Time Without Benefits Shift: Days with occasional evening or weekend hours. Shift Time Schedule: Dependent on student schedule Days: Dependent on student schedule This is a 120-hour internship, background check required. Salary range: $15.00/hour POSITION SUMMARY: The Administration Intern will work with Boone County Hospital administration team as well as other departments to develop and understand healthcare management. The Administration Intern will perform office duties and other small projects as determined and directed by The Administrative Team and Human Resources Director. The Administration Intern provided non-clinical support and completes project work at Boone County Hospital to gain perspective of operations with the goal of future work in healthcare administration. BCH POLICY STATEMENT: It is the obligation of each employee of BCH to abide by and promote BCH's mission, values, standards of conduct, standards of behavior, policies, procedures and related practices. This includes policies relating to compliance, infection control and safety. HIPAA SECURITY COMPLIANCE: Boone County Hospital is committed to following all federal guidelines related to privacy and security. All employees will be held to the highest standard of confidentiality, and will be required to annually sign an employee confidentiality agreement that outlines the rules and expectation for every BCH employee. Failure to abide by these guidelines could lead to disciplinary action including termination. Security Access: High Incumbent has access to restricted or confidential patient information and must comply with the terms of the BCH privacy & security policies as it applies to their job. BEHAVIORAL REQUIREMENTS: Boone County Hospital has developed standards for behavior expectations of all employees. Please refer to the Boone County Hospital Standards of Behavior. ESSENTIAL FUNCTIONS: Works alongside BCH Administrative Team to understand healthcare administration. Participates in scheduled supervision and administrative team meetings. Collaborates with team members. Responding to calls/emails from prospective clients. Keep records and reports up to date. Manage data in spreadsheets and reports. Accepts other responsibilities as necessary to meet organizational goals. MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: Qualifications: Must possess the ability to: High degree of organizational skill and problem-solving ability. Resourcefulness in finding information and answers from within and outside the organization. The ability to execute accurately at a high level without excess supervision. General computer skills including Microsoft Word, Excel, PowerPoint. Education/Certifications: Must be a student currently enrolled in Healthcare Administration, Business Administration, Public Health, or a closely related field. Desired Work Traits: Must possess strong and effective interpersonal communication & listening skills to work well with a diverse work force. Must be motivated, upbeat, and willing to learn. Must be able to maintain excellent staff relations and employee morale. Must be able to juggle multiple projects and deadlines at once. PHYSICAL ACTIVITY REQUIREMENTS: Physical Activity Requirements Up to 33% 34-66% 67-100% N/A Sitting X Standing X Walking X Climbing X Bending/Stooping/Kneeling X Repetitive Motion X Lifting/Carrying X Hearing X Seeing X How often are these weights lifted or carried? Up to 33% 34-66% 67-100% N/A 2-10 pounds X 11-20 pounds X 21-30 pounds X 31-40 pounds X 41-50 pounds X 51 pounds or more X Typical Physical Demands: The physical demands describe here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to walk. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Vision must be correctable to view computer screens and read printed information. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision and ability to adjust focus. Hearing must be in the normal range for telephone contacts and other conversations. EQUIPMENT/TOOLS: Operate office equipment such as: computers, printers, copy machine, calculator, and facsimile. Must have reliable internet access in the event of working remotely. The above is intended to describe the general content of and requirements for this job. It is not intended to be a complete statement of duties, responsibilities or requirements.
    $15 hourly 33d ago
  • Department Support Assistant - Med Surge 6N - Des Moines Medical Center - Full Time

    Regional Health Services of Howard County 4.7company rating

    Administrative assistant job in Des Moines, IA

    At MercyOne, health care is more than just a doctor's visit or a place to go when you're in need of medical attention. Our Mission is based on improving the health of our communities - that means not only when you are sick but keeping you well. MercyOne Central Iowa sets the standard for personalized and radically convenient care in the Des Moines metro area and surrounding counties. MercyOne Des Moines Medical Center, founded by the Sisters of Mercy in 1893, is the longest continually operating hospital in Des Moines and Iowa's largest medical center, with 802 beds available. The hospital is one of the Midwest's largest referral centers. With more than 7,000 colleagues and a medical staff of almost 1,500 physicians and allied health professionals, MercyOne Central Iowa is one of Iowa's largest employers. Want to learn more about MercyOne Des Moines? Click here: Find a Location Des Moines, Iowa (IA), MercyOne Des Moines GENERAL SUMMARY: Performs clerical work and coordinates communications within the assigned nursing unit. Facilitates communication between the nursing unit and other hospital departments. Hours: Full Time 36 hours/week 12 hour day shifts ESSENTIAL FUNCTIONS: Performs clerical duties for the nursing unit by maintaining charts; answering multi-line phones; greeting and assisting customers in a friendly and timely manner; and sorting and distributing mail. Utilizes computer applications (Electronic Health Records, etc.) and communication technologies (Teletracking, Vocera, Hillrohm System, etc.) effectively.Communicates patient information or department needs such as dietary, environmental services, and all Information Technology issues.Maintains a safe, neat, and organized work environment by ordering and stocking supplies, forms, and equipment as necessary. Identifies and reports problems with supplies or equipment; enters repair requests; and conducts environmental rounding.Prepares documents and records in compliance with regulatory requirements. Demonstrates work practices consistent with safety, security, and infection control policies, including adhering to the Safe Medication Handling protocol for both delivery and removal of medications. MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Must be 16 years of age or older Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
    $30k-34k yearly est. 7d ago
  • Administrative Assistant (SCLS Equiv: 01020)

    Evoke Consulting 4.5company rating

    Administrative assistant job in Des Moines, IA

    ProSidian est une gestion et des opérations Services Consulting Compagnie mettant l'accent sur la fourniture de valeur aux clients grâce à des solutions sur mesure basées sur les pratiques de l'industrie. ProSidian services axés sur le large spectre de la gestion des risques, conformité, Business Process, IT efficacité, énergie & développement durable et gestion des talents. Nous aidons les clients avant-gardiste à résoudre les problèmes et améliorer les opérations. Lancé par l'ancien grand 4 conseillers en gestion ; nos équipes multidisciplinaires réunissent les talents de près de 190 professionnels au niveau national pour remplir une grande variété de missions pour des entreprises privées, Fortune 1000 entreprises et organismes gouvernementaux de toutes tailles. Nos Services sont déployés dans l'entreprise, pilotes de cible de résultat économique (croissance, marge et efficacité) et correspondent à l'intersection des actifs, des processus, des politiques et des personnes, création de valeur. ProSidian clients représentent un large éventail d'industries d'inclure mais ne se limitent pas à l'énergie, fabrication, produit chimique, Retail, Healthcare, télécommunications, hospitalité, Pharmaceuticals, bancaire & Services financiers, transport, fédérale et organismes de gouvernement d'État. En savoir plus sur ProSidian Consulting à ****************** Job Description ProSidian seeks an Administrative Assistant (SCLS Equiv: 01020) to be located in Des Moines, IA and work as part of a team that deliver the variety of administrative and professional support classifications at various locations in the Heartland Region. The Heartland Region consists of four states; Missouri, Iowa, Nebraska and Kansas. The services to be provided by this contract shall be accomplished at various locations throughout the Heartland Region. Performance under this contract may also include placement of ProSidians in GSA's Field Office locations, inclusive of, but not limited to Iowa Field Office 210 Walnut Street Des Moines, Iowa, 50309 . In order to have an effective program all team members must ensure a successful business relationship between The Fed. Govt. Client and ProSidian. All parties involved in the service delivery process must work as a team and foster open and honest communication at all times. Working side-by-side with other federal employees and contract workers, your role will be non-inherently governmental in nature. The selected Administrative Assistant (SCLS Equiv: 01020) shall be paid a Base $/Hr. as a Contract W-2 Employee as well as an allocation of an additional state specific $/Hr. to cover health and welfare expenses under The U.S. Department of Labor McNamara-O'Hara Service Contract Act (SCA) Wage and Hour Determination (WHD). This role will be structured based on the Wage Determination 2015-4979 Revision 5 Des Moines, IA . In general, ProSidian employees are expected to work the hours of 8:00 a.m. - 4:30 p.m., which includes a 30-minute lunch. These hours may be flexible with coordination of the Government Client Point of Contact. Government Client's core hours are 9:00 a.m. -3:00 p.m., meaning during these hours employees fulfilling roles and responsibilities required of ***Enter the Position Title*** must be in attendance. Close coordination and active cooperation on a continuous basis between The ProSidian Engagement Team and those representing the client are necessary to ensure healthy working environment. Days of operation are Monday through Friday. Work schedule shall follow standard State and Federal holiday schedules. Some positions under this contract may be eligible for telework. However, when the Administrative Assistant (SCLS Equiv: 01020) employee is teleworking, they shall be fully accessible as if they are working in an office setting. Administrative Assistant (SCLS Equiv: 01020) - Des Moines, IA Duties Serve as an Administrative Assistant for a Division or Office Staff for GSA in the Heartland Region. This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Division or Office. Monitors and maintains existing internal administrative, clerical and information systems for the Division or Office. Ensures that all internal processes, procedures and practices are established, operating efficiently, and are providing the Division Director and associates with information and support necessary for him/her to accomplish the functions of the business line. Systems include, but are not limited to: correspondence management and control, files establishment and maintenance, directives receipt and distribution, mail receipt and distribution; receipt, screening and referral of phone calls, computer and personal visitors; internal processing of personnel-related functions such as recruitment actions, training/employee development actions, audit report processing, ordering office supplies and travel processing. The person may also be responsible for management and input of the time cards for approximately 30-50 associates. The Des Moines, IA Administrative Assistant (SCLS Equiv: 01020) may serve as the focal point and information resource for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures. The Administrative Assistant (SCLS Equiv: 01020) Employee should continuously review the effectiveness of administrative processes and develop recommendations for improvements. Implement and monitor approved changes to internal administrative processes, coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization. May perform and/or coordinate with other administrative or contract personnel (ex. clerical, secretarial) within other Divisions, the following functions: receipt and distribution of mail, directives, correspondence, phone, computer and personal visitors; maintenance of the Director's calendar and travel arrangements for Director and staff; maintenance of the organization's files and personnel documents; time and attendance processing; preparation of documents such as travel, training requests; development of critical correspondence for key officials such as the Director. Other administrative duties, typical of an administrative assistant in the commercial sector, may be assigned as needed. Qualifications M i n im u m Qu a li f ica t io n s: T hree o r m or e y e ar s in a n ad m i n is t r at i v e c a p ac i t y , p r ef e r a b ly with a G o v e rn m e nt Agency or Government Contract. SCLS E quiva l e nt: 01020 - Administ r a tiv e Assista n t Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently include the following for Full Time Employees: Competitive Compensation: Pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. For medical and dental benefits, the Company contributes a fixed dollar amount each month towards the plan you elect. Contributions are deducted on a Pre-tax basis. Group Medical Health Insurance Benefits: ProSidian partners with BC/BS, to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife. Group Vision Health Insurance Benefits: ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP. 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options are available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match. Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our consulting engagements there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to 5k for all referrals employed for 90 days for candidates submitted through our Referral Program. Performance Incentives: Due to the nature of our consulting engagements there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: FSAs help you pay for eligible out-of-pocket health care and dependent day care expenses on a pre-tax basis. You determine your projected expenses for the Plan Year and then elect to set aside a portion of each paycheck into your FSA. Supplemental Life/Accidental Death and Dismemberment Insurance: If you want extra protection for yourself and your eligible dependents, you have the option to elect supplemental life insurance. D&D covers death or dismemberment from an accident only. Short- and Long-Term Disability Insurance: Disability insurance plans are designed to provide income protection while you recover from a disability. ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in " HONOR ABOVE ALL " - be successful while doing things the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED . Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.
    $32k-39k yearly est. Easy Apply 13h ago
  • Administrative Assistant II

    Apidel Technologies 4.1company rating

    Administrative assistant job in Ankeny, IA

    Job Description The Motor Vehicle Division is requesting a position to support the AAMVA Compliance Team by assisting with critical data cleanup activities. This role is essential as the Division prepares for major transitions involving the AAMVA Driver History Record system and the upcoming System Modernization initiative. The role will work closely with compliance staff to review, correct, and validate driver history records. The primary goal of this position is to ensure cleaner, higher-quality driving records to support accurate data migration and maintain compliance with AAMVA standards. Key Responsibilities: Review and clean driver history data to correct errors and inconsistencies Ensure data aligns with AAMVA standards and formatting requirements Support preparations for the transition to the updated DHR system Assist with readiness for the larger MVD System Modernization initiative Document and track data cleanup activities and results Collaborate with internal teams to resolve data quality issues Report progress and findings to AAMVA Compliance leadership Skills Required Data entry experience Recordkeeping Attention to detail Comfort with computers Experience Required Data entry experience Education Required No education requirements. Additional Information This position is based at the Motor Vehicle Division building in Ankeny. Standard work hours are Monday through Friday, between 8:00 AM and 4:30 PM. The supervisor will work with the selected candidate to accommodate schedule preferences when possible.
    $30k-38k yearly est. 8d ago
  • Administrative Assistant - Order Processing

    Access Systems-Sales & Administration

    Administrative assistant job in Des Moines, IA

    Job Description Job Type: Full-Time Hours: Monday-Friday, 8am-5pm Access Systems, a dynamic and fast-growing company, is actively hiring a Order Processing Administrative Assistant. You will handle various data processing duties to support the sales team-compensation up to $21/hour. What You'll Be Doing: Support the sales team with order processing, inventory requests, and price verification using specified price books. Create and approve vendor agreements, ensuring accuracy and profitability. Coordinate equipment procurement between vendors and various internal teams. Track orders from placement through delivery, working with vendors to resolve backorders, damage claims and mis-shipments. What We're Looking For in an Administrative Assistant: Superior attention to detail and organizational skills. Ability to communicate clearly in both verbal and written communication. Extensive software skills required including Microsoft Office. Willingness to learn and apply our hands-on training to accomplish tasks. Join Our Team and Enjoy: Full Benefits Package, including Medical, Dental, and Vision Insurance. Matching 401(k) Retirement Savings Plan. Continuous Training Opportunities and Career Advancement. Company Events, Team Events, Holiday Banquets, and Incentive Trips. New state-of-the-art headquarter campus with an onsite gym, employee lounge, etc. At Access, we prioritize what matters most to your career: stability, a fast-paced environment, constant learning, and a driven team focused on success. As a consistent Top Workplace with an employee-centric culture, we genuinely care about our people and provide transparent leadership with a growth-oriented vision. Join our Midwest-based company, founded in 1986, which has evolved into one of the largest independent technology dealers, offering the resources and rewards of a larger organization while maintaining the close-knit feel of a smaller company. Our culture fosters a perfect blend of ambition and playfulness, empowering our team members to achieve personal and professional growth while enjoying the journey. With competitive salaries, comprehensive benefits, a matching 401K retirement savings plan, continuous training opportunities, and clear paths for career advancement, Access Systems is the right fit for your career aspirations.
    $21 hourly 5d ago
  • Administrative Assistant

    Armada Ltd. 3.9company rating

    Administrative assistant job in Des Moines, IA

    Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: N/A ******************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Administrative Assistants compose, type, and enter information into the computer. Administrative Assistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly. The Administrative Assistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier. Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services. Perform general clerical duties related to meetings and teleconferences. Included but not limited to: Scheduling and setting up of conference rooms Arranging and disseminating information regarding teleconferences Attending meetings as requested Preparing and distributing agendas Taking minutes/notes on meeting activities Distributing minutes to appropriate personnel Coordinating and distributing interoffice communications Assist in the inventory, maintenance, purchase and dissemination of routine Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee Assemble and disseminate routine reporting Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests) Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base Administrative Assistants monitor HQ assigned tasking suspense Receive and collect suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Maintain training calendar and conference room Maintain, issue, and control facility keys. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting Preform timekeeping and Human Resources administrative functions and tasks, as Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite. Accurate spelling, typing and attention to detail are necessary. Must have ability to compile and organize reports. Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Ability to communicate effectively, both orally and in writing. Resourcefulness and the ability to function in a fast-paced environment. Maintains professionalism and possesses the ability to interact effectively with others. Ability to meet planned and unplanned deadlines in a timely manner. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Minimum/General Experience: 5 years of administrative assistant experience. Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.
    $28k-35k yearly est. 22d ago
  • Admin Assistant Internship

    Kading

    Administrative assistant job in Urbandale, IA

    In the considering this position, you must have a good attitude centered around working hard and teamwork! Leasing Agent -Customer Service Representative -Shop communities rent prices and compare -Update Tenant Files -Day to Day operations -Marketing -Project work Mentor- Lindsey Monday- Friday
    $28k-35k yearly est. 33d ago
  • Front Desk Administrative Assistant

    Orchard Place

    Administrative assistant job in Des Moines, IA

    Why Orchard Place? At Orchard Place, we are dedicated to building a brighter future for children and families through compassionate care, early intervention, and community integration. Join our team and be part of a mission-driven organization that values diversity, inclusion, and continuous improvement. Job Title: Front Desk Administrative Assistant Location: Des Moines (South) Base pay for this position is posted at: $16.00 Schedule: Monday - Friday from 8:00am-5:00pm Key Responsibilities: Greets children, parents and visitors in a positive manner and informs therapist/doctor of arrival. Answers multi-line phone, directs calls to proper persons and takes messages when needed. Schedules use of agency vehicles, laptops, meeting rooms and meeting locations. Maintains staff phone list and roster of current residents. Accepts donations for the agency and distributes them to the responsible parties. Directs deliveries to all the correct areas and/or persons as well as assists departments with secure mail pickups. Process and deliver all mail, ensuring proper distribution. Inventories supplies and reorder as needed. Manages insurance and Medicaid ID cards. Collects Client Participation monies from families. Updates address changes in electronic health record and communicates to all parties with updated documentation distribution. Processes all census weekly/end of month for all residential units and sends to corporate for billing. Notifies and processes insurance letters of authorizations/denials. Processes and distributes all medical records requests. Assists admissions team with preparing admit documents, faxes and scanning. Maintains admission/referral/discharge paperwork packets. Minimum Qaulifications: You will need a High School Diploma or GED to qualify. Associates Degree preferred. Medical office experience Knowledge of Microsoft Word and Excel Excellent interpersonal communication skills and ability to interact with a variety of people from diverse backgrounds Criminal and Abuse Registry checks completed as required by Orchard Place's licensing and accreditation standards. Must have valid driver's license.
    $16 hourly 28d ago
  • Administrative Assistant III

    The Weitz Company/Contrack Watts, Inc.

    Administrative assistant job in Des Moines, IA

    Job DescriptionSalary: Are you an administrative professional looking to join an organization with a collaborative, supportive, and team-oriented culture? EPI Power is hiring an Administrative Assistant III to provide support to members of the EPI leadership team. The Administrative Assistant III plays a crucial role in keeping the business unit organized and running smoothly. This role will work out of The Weitz Company office in downtown Des Moines Monday Friday during standard business hours. If you take pride in providing an excellent level of support to an organization and company leaders, this could be a great fit for you! EPI Power, LLC (EPI) is a licensed electrical contractor and subsidiary of The Weitz Company that specializes in data centers. Our mission is to safely deliver industry-leading electrical construction solutions on a fast-track basis. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. What Youll Do: Provide excellent administrative support to the Vice President, Operations Director, and overall business unit Accurately prepare and review reports, memos, and routine correspondence on behalf of the business including items that are confidential in nature Prepare notes and presentations for staff meetings Input data and update documents and contracts Maintain accurate records, business licenses, organizational charts, manpower staffing charts, and owner contract files Coordinate events, meetings, and travel arrangements for team members Communication information in a professional and timely manner What Were Looking For: Experience: 5+ years of experience working as an administrative or executive assistant Skills: Extremely organized and comfortable multi-tasking Positive attitude and excellent interpersonal skills High level of professionalism and tact Ability to anticipate needs Excellent written and verbal communication skills Desire to provide quality work in a timely manner High level of confidentiality Technology: Strong experience with Microsoft Office including Word, Excel, PowerPoint, and Outlook Experience with Canva is a plus Ability to learn specific job-related software upon hire What We Offer: Competitive Pay Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings Employer-Paid Short- and Long-Term Disability Programs Employer-Paid Life Insurance Generous Paid Time Off Provisions 401K Retirement Savings Plan with Company Match Tuition Reimbursement Fully Paid Parental Leave Voluntary Products Including: Critical Illness Insurance and Accident Insurance Corporate Wellness Program with Wellness Time Off and Rewards Visa sponsorship is not available for this position at this time. The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails. The Weitz Company, LLC (and its U.S.-basedsubsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce.We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicantswill receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicablestate and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable.Click hereto review our Privacy Notice. #LI-LD1
    $28k-37k yearly est. 30d ago
  • Public Trust - Administrative Assistant

    Bailey Information Technology

    Administrative assistant job in Des Moines, IA

    Administrative Assistant Location: Des Moines, Iowa Number of Positions: 1 Clearance Required: Public Trust clearance About the Role This role is perfect for a detail-oriented problem solver who likes being the person who makes things happen. As the Administrative Assistant in the Des Moines field office, you'll support supervisors and inspectors who protect federal facilities across the region. What You'll Do Provide office and administrative support to the local field/district office and its leadership. Prepare, edit, and track letters, emails, reports, spreadsheets, and forms using standard office and DHS tools. Maintain records and filing systems (both electronic and hard-copy) in alignment with DHS/FPS records management rules. Support meeting and training logistics - scheduling, room setup, virtual links, materials, and note-taking. Assist with timekeeping, travel coordination, and basic HR/administrative tasks as directed by FPS staff. Enter and track information in databases, trackers, and logs to support inspections, Facility Security Assessments, and other activities. Help manage office supplies and basic facilities requests, including IT or building service tickets. Provide surge and emergency support during regional incidents, operations, or special tasking. What You Need High school diploma or equivalent; additional administrative or office training is a plus. 5+ years of administrative or office support experience, ideally supporting government or public safety operations. Solid proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat. Strong multi-tasking and prioritization skills with the ability to work independently. Professional, customer-focused communication style-both written and verbal. Security & Clearance Requirements Public Trust
    $28k-37k yearly est. 39d ago
  • Administrative Assistant

    Brandsource

    Administrative assistant job in Ames, IA

    Ken's Appliance is looking for a talented Administrative Assistant to join our team! you will be responsible for supporting an Administrative Professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities.You are detail-oriented and take pride in being highly organized. With a knack for building processes and communicating effectively, you play a key role in helping our team stay efficient so we can serve our customers! Responsibilities: Respond to customer inquiries timely and professionally Perform general office duties, including drafting communication, filing, and facility management Prepare operational reports and schedules to ensure accuracy and efficiency Handle invoicing and collections process Acquire and distribute store supplies Monitor the facility to ensure that it remains safe, secure, and well-maintained Qualifications: 2+ years of office and/or customer service experience Strong attention to detail, solid organization, and time management capabilities Outstanding written and verbal communication skills Self-motivated with the ability to manage multiple priorities General computer proficiency Benefits/Perks: Flexible Scheduling Growth and Career Advancement Opportunities Great Working Environment Compensation: $18.00 - $20.00 per hour Independent Retail offers a myriad of opportunities for people of all backgrounds. When you think of jobs in retail, sales associates and store managers are probably the positions which come to mind. But what if we told you that 44% of people who work in retail don't work in sales? Retail offers flexible, collaborative careers in logistics, marketing, project management, finance, merchandising, purchasing, technical trades, and customer service - to name just a few. Retail companies are also some of the most exciting brands in the country - and they're driving the industry's innovations in customer experience. Retail is the #1 private-sector employer in the country If you're seeking to make an impact from the start of your career, spark impressive change, learn new or innovative skills and most importantly, gain success in a field that rewards ambitious hard workers, retail is for you! This employment opportunity is available at the organization listed at the top of this page. Your application will go directly to them and all hiring decisions will be made by their management. All inquiries should be made directly with the organization that posted this employment opportunity.
    $18-20 hourly Auto-Apply 60d+ ago
  • Teaching and Learning Administrative Assistant

    Teach Iowa 4.0company rating

    Administrative assistant job in Norwalk, IA

    Secretarial/Clerical/Secretary - 12-Months Date Available: Immediately Closing Date:
    $29k-38k yearly est. 60d+ ago
  • Administrative Assistant II

    Iowa State University 4.6company rating

    Administrative assistant job in Ames, IA

    Administrative Assistant II Job Group: Professional & Scientific Required Minimum Qualifications: High school diploma or equivalent and 3 years of related experience Preferred Qualifications: Bachelor's degree in a related field. 2-3 years of administrative experience in a counseling, healthcare, student services, or similar client-support setting. Experience with appointment scheduling, referrals, or coordinating services and maintaining confidential records. Experience assisting with the organization of events, outreach activities, or trainings. Job Description: Student Counseling Services at Iowa State University is seeking an Administrative Assistant II who brings a steady, welcoming presence to a busy student-focused environment. In this role, you will assist students with check-ins, appointment scheduling, and general inquiries, helping them access services with clear information and a supportive first point of contact. You will also contribute to the administrative and logistical work that keeps the center operating efficiently, including outreach materials, event preparation, and routine office processes. This position offers a meaningful blend of student interaction and behind-the-scenes coordination. You'll work with a team that values reliability, strong communication, and organized systems, while also having space to manage your own tasks independently. If you enjoy creating order, supporting others, and contributing to a positive student experience, this role provides purposeful work within a collaborative environment. What You'll Do * Assist students with check-ins, appointment scheduling, and front-desk communication * Support daily office workflows, documentation, and organizational procedures * Prepare outreach materials, track event participation, and coordinate logistical details * Maintain records, surveys, and basic data reporting * Communicate with students, staff clinicians, and campus partners as needed What You'll Get * Insurance benefits beginning on your first day, with timely enrollment * Robust retirement options with substantial university contributions * Paid vacation, sick leave, and holiday pay * Tuition reimbursement available after one year of employment * A reliable Monday-Friday schedule that supports work-life balance * A collaborative, service-oriented workplace dedicated to supporting students About Student Counseling Services Student Counseling Services provides mental health support, outreach, and educational resources that promote student well-being and academic success. The center collaborates with campus partners to connect students with timely, accessible services and works to create a welcoming environment where students feel supported and heard. Learn more about our services and team at: ************************************************************* Level Guidelines * Career-level position demonstrating proficiency and knowledge of related competencies * Works under direct to general supervision and may receive guidance on more complex assignments * Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature * Applies thorough knowledge to respond to inquiries and requests * Able to resolve most problems and issues and respond to requests without escalation * Provides guidance to students * May provide supervision to one to two other staff or lead a small work team Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position. Appointment Type: Regular Number of Months Employed Per Year: 12 Month Work Period Time Type: Full time Pay Grade: PS806 Application Instructions: To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following: * Resume/Curriculum Vitae * Letter of Application/Cover Letter If you have questions regarding this application process, please email ********************** or call ************ or Toll Free: **************. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: * Retirement benefits including defined benefit and defined contribution plans * Generous vacation, holiday and sick time and leave plans * Onsite childcare (Ames, Iowa) * Life insurance and long-term disability * Flexible Spending Accounts * Various voluntary benefits and discounts * Employee Assistance Program * Wellbeing program Original Posting Date: December 10, 2025 Posting Close Date: December 28, 2025 Job Requisition Number: R18255
    $28k-36k yearly est. Auto-Apply 13d ago
  • Administrative Assistant

    Recruit Monitor

    Administrative assistant job in Des Moines, IA

    Our team are searching for a personnel assistant to do a selection of general workers clerical duties in such locations as staff member record Operate at your comfort and gain $550 per week. It's a Pliable part-time task. All the jobs are job from home/on campus task, you don't need to travel someplace as well as likewise you don't need to have to have a cars and truck to get started. Feel free to discover the role as well as some fundamental info listed below. Position: Component- Time Personal Assistant Type: Part-Time Task Pay for:670 once a week Hours: Average of 3-6hrs regular This role will be actually home-based and pliable part-time task, You can be operating from house, School or even any area Treatment will certainly be actually received as well as you will acquire an action between 2- 24 hr. Work Positioning & Trainee Services Accountabilities Functioning tasks Booking and also sychronisation of appointments Calendar monitoring Engagement with special projects related to the household Spending costs Company tasks Handle all incoming and also outward bound interactions Certifications Someone who process really good boundaries Strongly relational Should be able to take instructions (both particular as well as utilizing greatest thinking). Practical - however knows when to seek instructions and also when to take action. Expects requirements and also volunteers. Potential to handle as well as defend confidential information with the highest level of discretion. Potential to deal with various jobs while remaining organized. Advantages. Medical insurance. Spent vacation. Gas mileage repayment. Computer. Mobile Phone Gratuity.
    $550 weekly 60d+ ago
  • Administrative Assistant

    Eby, Inc. 3.7company rating

    Administrative assistant job in Story City, IA

    Job Description M.H. EBY, Inc., a manufacturer of aluminum trailers & truck bodies, is seeking a highly motivated administrative assistant for our sales and service facility in Story City, IA. Ideal candidates will excel in a fast-paced environment and be self-directed individuals who possess strong organizational abilities and good interpersonal skills. Experience in customer service and with computers is necessary. Work schedule is set at Monday-Friday 7:30AM-5:00PM. A valid driver's license is required for work related errands. Benefits: $1,000.00 sign on bonus Paid Time Off Paid Holidays 401k Profit Sharing Medical and Dental Insurance FSA Life Insurance Short Term Disability Insurance Duties: -Walk in/phone reception -Assisting customers with sales/parts/service needs -Trailer invoicing & titling -Coordination with sales on other daily needs -Data entry/general clerical activities -Basic accounting At M.H. EBY, Inc., we foster a culture that rewards initiative, hard work, and teamwork. All eligible applicants will be considered. Must be at least 18 years of age and legal to work in the USA. Celebrating our 87th year in business! M.H. EBY, Inc. is a third-generation family-owned company established in 1938. Headquartered in Lancaster County, Pennsylvania, with additional locations spanning from Ohio to Montana, Eby specializes in designing and building aluminum transportation equipment, including Livestock, Grain, and Equipment trailers, as well as a full line of truck bodies. Our commitment to comprehensive service and parts ensures we support our customers at every stage. #hc211682
    $28k-36k yearly est. 20d ago
  • Administrative Assistant III

    Partnered Staffing

    Administrative assistant job in Urbandale, IA

    Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Administrative Assistant, Level III Kelly Services is currently recruiting for an experienced, full-time Administrative Assistant. This long term position will support one of the world's leading equipment and manufacturing companies at its location in Urbandale, IA. This assignment is paying $17.47 per hour and tentatively starting May 2017. Job Duties and Responsibilities This position will provide administrative supports the engineering team with day to day activities. The role will help the leaders maintain calendars, meeting plans, travel arrangements, and other administrative duties, including assisting with reporting, tracking, ordering, shipping parts and test equipment, tracking HW group inventory for the department, taking inventory on a monthly basis, writing POs, and generating requests for quotations (RFQ'S). Skills and Education • Experience in an administrative support role, 3+ years of experience • Experience maintaining calendars, and planning meetings and travel • Strong Microsoft Office skills, including Outlook, Word, Excel (Use of Pivot Tables) and PowerPoint and SharePoint • Strong organizational skills • Attention to detail • Communication skills • High School Diploma/equivalent required • SharePoint experience and use of Excel Pivot Table Term of Assignment • 1st shift, Monday - Friday • Long Term assignment: Tentative starts May 2017 with the possibility of extension based on candidate performance and client need. Qualifications Skills and Education • Experience in an administrative support role, 3+ years of experience • Experience maintaining calendars, and planning meetings and travel • Strong Microsoft Office skills, including Outlook, Word, Excel (Use of Pivot Tables) and PowerPoint and SharePoint • Strong organizational skills • Attention to detail • Communication skills • High School Diploma/equivalent required • SharePoint experience and use of Excel Pivot Table Additional Information $17.47 per hour
    $17.5 hourly 13h ago
  • Food Service Secretary

    Boone Community School District 4.1company rating

    Administrative assistant job in Boone, IA

    Food Service/Food Service Secretary Title: Food Service Secretary Reports To: Food Service Director Work Year: 9 month position (approximately 5.5 hours per day) Direct Deposit the last business day of the month SUMMARY: Maintains professional high standards for administrative assistant and bookkeeping practices to ensure the smooth and efficient operation of Food Service administrative duties. To communicate effectively and positively with parents and students when assisting them with the Food Service Program. EDUCATION AND RELATED WORK EXPERIENCE: High school diploma or equivalent. Computer skills required. Aministrative skills required. Customer Service experince prefered. TECHNICAL SKILLS, KNOWLEDGE, AND ABILITIES: Oral and written communication skills and English language skills. Interpersonal relations skills. Strong customer service and public relations skills. Critical thinking and problem solving skills. Organizational skills. Ability to maintain confidentiality in all aspects of the job. Ability to manage multiple priorities. Ability to manage multiple tasks with frequent interruptions. Ability to diffuse and manage volatile and stressful situations. Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds. Ability to promote and follow building and departmental policies Apply and follow all school district policies and state of Iowa laws. MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE: Operating knowledge of and experience with personal computers. Operating knowledge of and experience with Google Workspace. Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, email, etc. ESSENTIAL DUTIES AND RESPONSIBILITIES: Listed below are the essential tasks required for this job. Job Task Descriptions Perform administrative assistant duties as assigned in a timely and productive manner. Process all Free and Reduced Priced Meals Applications accurately and communicate with parents and guardians when needed. Maintain confidentiality of the district, parents, students, and staff. Assist in answering office telephone and respond appropriately to emails. Daily cash handling and bank deposits. Daily invoice coding Performs all other duties as may be assigned by the Food Service Director. PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: PHYSICAL ACTIVITIES Amount of Time None Under 1/3 1/3 to 2/3 Over 2/3 Stand . X . . Walk . X . . Sit . . . X Use hands to finger, handle or feel . . . X PHYSICAL ACTIVITIES Amount of Time None Under 1/3 1/3 to 2/3 Over 2/3 Reach with hands and arms . X . . Climb or balance X . . . Stoop, kneel, crouch, or crawl . X . . Talk . . . X Hear . . . X Taste X . . . Smell X . . . WEIGHT AND FORCE DEMANDS Amount of Time None Under 1/3 1/3 to 2/3 Over 2/3 Up to 10 pounds . X . . Up to 25 pounds . X . . Up to 50 pounds . X . . Up to 100 pounds X . . . More than 100 pounds X . . . MENTAL FUNCTIONS Amount of Time None Under 1/3 1/3 to 2/3 Over 2/3 Compare . X . . Analyze . X . . Communicate . . . X Copy . . X . Coordinate . . X . Instruct . X . . Compute . X . . Synthesize X . . . Evaluate . X . . Use Interpersonal Skills . . . X Compile . . X . Negotiate . . X . WORK ENVIRONMENT Amount of Time None Under 1/3 1/3 to 2/3 Over 2/3 Wet or humid conditions (non-weather) X . . . Work near moving mechanical parts X . . . Work in high, precarious places X . . . Fumes or airborne particles X . . . Toxic or caustic chemicals X . . . Outdoor weather conditions . X . . Extreme cold (non-weather) X . . . Extreme heat (non-weather) X . . . Risk of electrical shock X . . . Work with explosives X . . . Risk of radiation X . . . Vibration X . . . VISION DEMANDS REQUIRED TO PERFORM ESSENTIAL FUNCTIONS OF THE JOB No special vision requirements . Close vision (clear vision at 20 inches or less) X Distance vision (clear vision at 20 feet or more) X Color vision (ability to identify and distinguish colors) . Peripheral vision . Depth perception . Ability to adjust focus X NOISE LEVEL Level of noise typical in the work environment for this job Very quiet . Quiet . Moderate X Loud . Very loud . Boone Community School District is an equal opportunity employer. If you have questions or a grievance, contact the BCSD Equity Coordinator Mrs. Jill Janes, **********************, at BCSD, 500 7th Street, Boone, Iowa 50036; **************.
    $35k-41k yearly est. Easy Apply 60d+ ago

Learn more about administrative assistant jobs

How much does an administrative assistant earn in West Des Moines, IA?

The average administrative assistant in West Des Moines, IA earns between $25,000 and $41,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average administrative assistant salary in West Des Moines, IA

$32,000

What are the biggest employers of Administrative Assistants in West Des Moines, IA?

The biggest employers of Administrative Assistants in West Des Moines, IA are:
  1. Partnered Staffing
  2. IntelliPro
  3. Evoke Consulting
  4. Drake University
  5. Global Channel Management
  6. The Weitz Company/Contrack Watts, Inc.
  7. Teach.com
  8. Access International, Inc.
  9. Educate!
  10. UnityPoint Health
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