What are the duties of an administrative specialist?

Common duties include the following:

• Streamlining the day-to-day operations of the administrative department along with other staff members.

• Working alongside the administrative manager in hiring, training, and evaluating employees and taking corrective action when necessary.

• Developing, reviewing, and improving administrative systems, policies, and procedures.

• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.

To succeed as an administrative specialist, a person should be focused on attracting and retaining top talent and streamlining office operations to maximize quality and efficiency while reducing costs.

Common skills and qualifications for administrative specialists include:

• Verbal and written communication for understanding project requirements and explaining these needs to employees and third-party providers

• Problem-solving abilities to correct any challenges or inefficiencies for the best results

• Decisiveness and good judgment to address pressing project matters when time is limited

• Organization and time management to manage multiple tasks, sometimes for multiple projects, at once

• Leadership and motivation to guide team members in making consistent progress

• Goal-setting to set realistic deadlines and strategize daily, weekly, monthly, and quarterly progress