Assistant to the director jobs in Rancho Palos Verdes, CA

We are seeking an Executive/Personal Assistant to support a lovely couple in the entertainment industry. The ideal candidate will assist with both professional and domestic needs, ensuring seamless day-to-day operations across multiple homes, travel schedules, and professional commitments. This role requires high flexibility, excellent communication, strong organizational skills, and the ability to coordinate across a wide network of household staff/vendors, childcare providers, and professional teams. The goal is to maintain a smooth, efficient lifestyle for the couple across all environments. Responsibilities Professional, Lifestyle, Household & Administrative Support Manage and coordinate all aspects of household operations across multiple homes. Oversee scheduling for the couple, ensuring accuracy, clarity, and efficiency. Coordinate with household employees (housekeepers, house managers, landscapers, vendors, contractors, etc.). Maintain organized digital filing systems, including photos, videos, documents, and archives. Create documents, spreadsheets, and organizational materials as needed. Ensure professional, timely communication and confirm receipt of information with all parties. Weekly open items updates. Childcare & Family Coordination Coordinate childcare schedules and communication with nannies. Arrange travel and logistics for the family, nannies, and pets. Travel Management Coordinate all travel logistics, including flights, accommodations, ground transportation, itineraries, and on-the-ground support. Be available during the couple's travel hours for needs or adjustments. Travel on behalf of the couple as required, including advance travel to prepare environments during relocations or extended stays. Production & Professional Support Interface with agents, business management firm, attorneys, production teams, and other professional representatives. Understand film production schedules, call times, and calendar requirements. Ensure all production-related scheduling is accurate and optimized. Be willing and available to travel for film production for the duration required by the couple. Calendar & Communication Management Maintain joint calendars with thorough, thoughtfully crafted event details (names, company, address, suite numbers, parking details, etc.). Provide the couple with the next day's calendar each evening (after 5 PM) and a morning reminder before 9 AM. Time zone is dependent on client's location. Organize and streamline communication across the couple's personal and professional networks. Work Hours & Availability This role is not a traditional 9-5 position; flexibility is essential. When the couple is on the West Coast, assistant works primarily PST hours (approx. 9-5 with flexibility). When the couple is on the East Coast, assistant works primarily EST hours (approx. 9-5 with flexibility). While travel or events may require irregular hours, the couple generally aligns to a structured schedule. Qualifications Highly organized, detail-oriented, proactive, and able to anticipate needs. Tech-savvy: strong computer skills, digital filing, backups, organization systems. Strong written and verbal communication skills; professional tone at all times. Experience coordinating complex schedules across multiple time zones. Experience managing or collaborating with household staff. Familiarity with film production and production schedules (preferred). Ability to remain flexible as the couple's needs evolve. Discretion, confidentiality, and professionalism are essential. Location: Pasadena, CA. Compensation and benefits: Up to $120K DOE, medical stipend, 401(k), and PTO.

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We're a family-owned and operated company with over 90 employees. We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate's preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff. Position Summary: The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities. The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed. The candidate responsibilities and qualifications will include: Support Executive Management with special assignments including: Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials; Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events; Create content for a variety of tasks using Excel, PowerPoint, and Word formats; Create content, messaging, and activities for Staff Meeting, holiday party, and special events support; Prepare, print, and organize training materials for clients and staff; Coordinate projects between Executive Management and employees; Collect client feedback and help company leaders create training opportunities based on key improvement areas; Special projects and filing in SharePoint. Manage Outlook calendars and filter emails based on priorities; Submit expense reports and schedule travel; Team-driven individual that's motivated to support other team members when needed; Schedule and complete personal tasks for example: Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores; Supervise vendors for home maintenance, renovations, and landscaping; Car services drop-off pickups for routine maintenance. Candidate Qualifications include: Associates degree or Bachelor's degree from an accredited university with minimum GPA of 3.2; GPA will be verified; 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years; Solid organizational skills including the ability to multi-task, prioritize, and work independently; Excellent verbal and written communication skills; Available to work in-office at our San Juan Capistrano office during business days; Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

Personal Assistant (Part Time) Collette Bowers Zinn is a fifth-generation educator, attorney, and unabashed champion for students who deserve more than the status quo. With a J.D. from the University of Southern California, an M.Ed. from Pepperdine, and a B.A. from the University of Pennsylvania, she has spent her career blending legal precision with educational imagination to redesign what learning can be. Before founding Axis, Collette spent 15 years as an independent school administrator, drawing on her litigation training to navigate complex systems, challenge assumptions, and advocate fiercely for students and families. In 2020, she launched Axis as a 501(c)(3) to confront-and change-the inequities that keep underrepresented students and families of color from accessing and thriving in independent schools. As a Harvard-Westlake alum, independent school administrator, and now a private-school parent, she brings a rare, 360-degree view of the ecosystem and a steady insistence on accountability, belonging, and bold leadership. At the heart of her work is a simple belief: diversity is not a talking point; it is the engine of human growth, joyful learning, and meaningful contribution. Collette is known for developing leaders who connect with their communities, communicating with honesty, and creating environments where every student is seen and stretched. When she's not building pathways or reimagining systems, you can find her in her kitchen experimenting with new recipes, buried in a great book, traveling with her family, or in a heated room committed to the art of hot yoga. Quote to live by: “I am no longer accepting the things I cannot change. I am changing the things I cannot accept.” -Angela Davis Position Summary I am looking for an organized, detail-oriented Personal Assistant to help support my work - both professional administrative tasks and personal logistics, on a part time basis. The ideal candidate will have a passion for customer service, impeccable people skills, superior professional communication skills, and an operational excellence mindset. They must be very system savvy and possess excellent digital literacy, the ability to self-start, and a flexible, adaptive approach to handling any situations that may arise. Responsibilities Responsibilities vary and depend heavily on the executive's needs, often encompassing both business and private life management. Calendar and Schedule Management: Maintaining complex business and personal calendars, scheduling appointments, and ensuring the executive is prepared and on time for all engagements. Travel Coordination: Arranging comprehensive travel itineraries, including booking flights, accommodations, and transportation for both business trips and personal vacations. Communication Hub: Serving as the primary point of contact, filtering and managing phone calls, emails, and correspondence, and drafting documents on behalf of the executive. Meeting & Event Planning: Planning, coordinating, and managing logistics for meetings, conferences, and special events, which often includes taking meeting minutes and tracking action items. Financial Administration: Handling expenses, processing reports, managing invoices, and sometimes basic bookkeeping. Project Management: Assisting with special projects, conducting research, and collaborating with different departments to monitor deadlines and project milestones. Personal Support: Running errands, personal shopping, coordinating family schedules, and handling other personal tasks to ensure the executive's life runs smoothly. Required Qualifications Must reside within the Los Angeles area Excellent written and verbal communication and interpersonal skills Strong time-management and people skills, flexibility, and multitasking ability Strong problem-solving skills and analytical abilities, finds solutions Self-starter and driven Advanced computer skills and experience with online platforms Proficiency with Microsoft Office, and Google Workplace, with an aptitude to learn new software and systems Proficiency in Canva Proficiency in MailChimp Proficiency in Slack Proficiency in Monday.com Proficiency in Zoom Experience creating and optimizing administrative processes Ability to handle confidential information Engaging personality and optimistic outlook Compensation and Schedule Work will be performed on an hourly basis at the rate of $25/hr + 10+ Hours per Week To apply, please send a cover letter and resume to *******************************.

Assistant to General Counsel, SVP & Secretary Company: Carbon Activated Corporation Employment Type: Full-Time, hourly rate $20 - $25/hr oration Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations. Position Overview We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance. Key Responsibilities Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes. Support collections and commercial documentation under the supervision of the General Counsel. Provide assistance with in-house legal matters, including document management, research, and drafting correspondence. Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings. Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters. Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support. Maintain confidentiality and exercise sound judgment in all matters. Qualifications Bachelor's degree or equivalent experience required; Minimum 2-4 years of relevant experience in a corporate, legal, or administrative support role. Strong understanding of corporate documentation, contracts, and compliance processes. Excellent written and verbal communication skills. High attention to detail, with strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently, prioritize effectively, and meet deadlines. Why Join Us Opportunity to work closely with executive leadership in a growing international company. Exposure to a broad range of legal, corporate, and business functions. Collaborative, professional environment that values initiative and integrity.

Job Title: Senior Administrative Coordinator (contract to hire) Salary: $65,000-$70,000 annually Employment Type: contract to hire Industry: Nonprofit LHH is seeking a highly organized and client-facing Senior Administrative Coordinator to support a dynamic nonprofit organization in Downtown LA. This role is ideal for someone with a background in event coordination or hospitality who thrives in high-volume environments and enjoys managing logistics and space utilization. Key Responsibilities: • Serve as the primary point of contact for tenant and client interactions • Manage booking and hoteling requests for office space and conference rooms • Coordinate internal and external meetings, events, and room setups • Maintain scheduling systems and ensure timely follow-up on requests • Draft and manage contracts and service agreements • Support general administrative operations and cross-functional teams Qualifications: • 3+ years of administrative experience, preferably in nonprofit, hospitality, or event coordination • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) • Exceptional communication and follow-up skills • Strong organizational and time management abilities • Experience handling high-demand environments with professionalism and poise Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Role Description We are seeking a highly organized, proactive, and discreet Executive Personal Assistant to support AZLEE's owners, Baylee (CEO & Founder) and Patrick (CFO), with a focus on household, personal, and lifestyle management. This is a part-time, mostly in-person role based in Santa Monica, CA, with the majority of work involving errands, household coordination, and personal support rather than in-office business operations. The position will begin at 2 days per week, with a plan to increase hours over time as needed. The assistant will play a key role in helping the owners stay organized and supported during a busy chapter of life, allowing them to focus on family, creative work, and leadership responsibilities. This role requires strong judgment, professionalism, and comfort with maintaining privacy and boundaries. Responsibilities Household & Personal Support (Primary Focus) • Coordinate errands, returns, pickups, and deliveries • Manage household scheduling (service appointments, repairs, installations, cleaners) • Assist with personal appointments, reservations, and day-to-day logistics • Organize items for donation, storage, or repair • Assist with purchases, gifting, and miscellaneous home-related tasks • Support logistics and communication during the owners' parental leave • Help keep household systems organized and running smoothly • Light home organization projects as needed • Occasional in-home support for scheduled tasks (with boundaries and clear expectations) Lifestyle & travel Support • Assist with travel research, booking, and itinerary organization • Maintain lists, reminders, and personal administrative tasks • Prepare packing lists and help with packing/unpacking if requested Light Business Support (As Needed) • Manage owners' calendars • Flag important emails and support inbox organization • Assist with simple document organization or follow-up tasks • Light vendor or appointment communication • Help with occasional AZLEE-related errands (picking up or dropping off materials/samples) Local Errands & Transportation • Must have a reliable car for errands, returns, pickups, and local travel • Mileage reimbursed for work-related driving Qualifications • Experience supporting executives, entrepreneurs, principals, or households • Exceptional organization and time-management skills • Strong written and verbal communication • Discreet, trustworthy, and able to maintain strict confidentiality • Comfortable running errands and performing hands-on tasks • Proficient in Google Suite (Docs, Sheets, Calendar) • Warm, professional presence with strong boundaries Compensation $28-$35 per hour, depending on experience.

SET Active is a fast-paced, growing women's athleisure startup, known for delivering elevated everyday essentials designed for movement, comfort, and lifestyle. We're a small but mighty team with big ambitions, and we're looking for a strategic, solutions-oriented, and collaborative Executive Personal Assistant to support our leadership team and help keep our operations running smoothly. About the Role The Executive Personal Assistant will provide high-level administrative and personal support to the COO and CBO, ensuring their professional and personal responsibilities are efficiently managed. This role requires discretion, excellent organization, and the ability to anticipate needs in a fast-moving startup environment. Key Responsibilities Executive Administrative Support Manage and maintain the COO and CBO's professional calendars. Schedule, prioritize, and coordinate meetings, events, and travel arrangements. Draft correspondence, prepare documents, and maintain organized records. Personal Assistance Travel Arrangements: Book personal travel including flights, hotels, car rentals, and create detailed itineraries. Calendar & Appointments: Schedule personal appointments such as medical visits, family events, and social activities. Errands: Handle personal errands such as dry cleaning, returns/exchanges, mailing, and deliveries. Event Planning: Organize personal events including birthdays, dinners, and family gatherings; manage guest lists, vendors, and logistics. Shopping & Gifts: Assist with personal shopping, gift purchasing and wrapping, and preparation of holiday or special occasion cards. Children's Activities: Coordinate school tours, extracurricular activities, and healthcare appointments. Document Management: Maintain personal documents including insurance, legal papers, and travel visas. Vehicle Management: Schedule car maintenance, gas, and car wash appointments. Home Management: Support household needs including housekeeping coordination, home maintenance, vendor management, filter/tech upkeep, parking, and renewals. Office & Facilities Support Kitchen & Supplies Management: Monitor and restock groceries and kitchen essentials; ensure appliances are maintained. Office Supplies & Mail Handling: Manage inventory and restocking of office supplies; handle incoming/outgoing mail and packages. Facilities & Vendor Coordination: Serve as liaison with vendors for office and facility needs, including Wi-Fi, appliances, and maintenance. Culture & Team Support Coordinate office celebrations and team events, such as birthdays, milestones, last-day treats, new team member lunches, and team-building activities.

The Assistant or Associate Director of Law Career Services serves as an integral part of the Career Services Office ( CSO ) under the supervision of the Assistant Dean for Career Services. The CSO is responsible for providing a full suite of personalized services to law students and alumni, helping them create, execute, and meet career goals and objectives. The Assistant or Associate Director will work closely with the Assistant Dean to implement strategies for career advising, employer outreach, and programming services for law students and alumni. Candidates eager to join a dedicated CSO team and provide personalized guidance to our students are encouraged to apply. This position is a full-time, year-round (12 month) administrative position. Responsibilities Student Advising/Training & Communication : Student Advising/Training: Meet with and advise/coach law students and alumni individually through all stages of career exploration, job search preparation, and professional development. Responsibilities include: Review and provide feedback on student resumes, cover letters, and other materials. Prepare students for interviews, conduct mock interviews, and provide specific feedback. Identify candidates for open positions and encourage students to apply. Follow up with students after interviews to debrief and strategize next steps. Advise students on traditional and alternative/non-traditional career paths. Draft resources and guides related to career and professional development topics. Develop and conduct programs and skills development workshops, including Professional Development Graduation Requirement programs. Meet individual goals outlined in the most recent version of CSO's Strategic Plan (the “Strategic Plan”); Assistant Dean will review metrics at the intervals noted in the Strategic Plan. Student Communication: Maintain consistent and regular communication with students to facilitate ongoing engagement. Work with CSO team to track and monitor student engagement, identify unengaged students, and conduct individualized outreach to such students. Work with CSO team to create and implement communication plan to promote CSO programs and services to students. Draft communications, including newsletters and job alerts. Employer Outreach : Meet with targeted employers one-on-one to increase employment opportunities for students and alumni, as directed by Assistant Dean and as outlined in the Strategic Plan, to progressively increase employment numbers at-graduation and 10 months after graduation in Bar Admission Required and Juris Doctor Advantage full-time/long-term positions. Research and identify employers for outreach in designated strategic areas (as outlined in the Strategic Plan) and connect with employers to cultivate expanded legal employment opportunities. Respond in timely fashion (within 24 business hours) to employer inquiries, onboard new employers, and regularly communicate with employers throughout the candidate search process. Create and implement processes to ensure employers receive the highest level of service in interactions with CSO . Meet individual goals outlined in the Strategic Plan. Assistant Dean will review metrics at intervals noted in the Strategic Plan. Assist with career services administration responsibilities. R ecruiting Program: Collaborate with CSO team to implement all aspects of recruiting programs, including student and employer communications, interview scheduling, and database management. Employment Data Collection: Assist with employment data collection process for internal and external reporting. Assist with preparing responses to surveys and questionnaires, including employment reports submitted to the ABA , US News, and NALP . Other: Review and post job postings on the online job board. Collaborate with Assistant Dean and other administrators to maintain interactive student database and develop and maintain other career services databases for students and graduates. Assist in administration and marketing of external career conferences and job fairs. Act as departmental liaison with student organizations. Participate in professional development training led by NALP and other organizations to improve coaching/advising skills. Required Qualifications Associate Director - the following experience and education are required: Juris Doctor degree. A minimum of three (3) years of experience in a law school career services office as an Assistant Director (or an equivalent or higher role). A minimum of three (3) years of experience in a judicial clerkship, law firm, or other legal work setting (e.g., in-house legal department) as a licensed attorney, or position that otherwise provides experience highly relevant to the duties of the position. Assistant Director - the following experience and education are required: Juris Doctor degree. A minimum of three (3) years of experience in a judicial clerkship, law firm, or other legal work setting (e.g., in-house legal department) as a licensed attorney, or position that otherwise provides experience highly relevant to the duties of the position. To be considered for either the Associate or Assistant Director, the following experience and education are required: Must demonstrate transferable knowledge and skills in law career services if recent employment is not directly related to the duties of the position. Familiarity with the Southern California legal job market with proven experience in growing employer contacts and translating them into employment opportunities. Current knowledge of and the ability to remain abreast of employment trends in general and of the legal market locally, nationally, and globally in both traditional and non-traditional employment. Understanding of legal education with comprehension of legal academic requirements and requirements for entrance to the state bar. Knowledge of best practices in legal recruiting and current trends in the legal profession. Ability to support students, develop a good rapport with students, and engage in candid discussions about various aspects of their job searches. Proven ability to use word processing, spreadsheet, and database software, preferably of Microsoft Office Suite applications. Technical ability to learn and use enterprise software. Ability to positively represent Chapman University and Chapman University Fowler School of Law. Ability to proactively market the law school, students, and alumni to attorneys, firms, corporations, government agencies, the judiciary, public interest organizations, and other potential employers. Demonstrated leadership skills and experience working with other team members to devise, analyze, modify, implement, and evaluate programs, materials, and procedures. Strong problem solving and analytical skills; experience in interpreting data and using information to guide informed decision-making. Excellent oral and written communication and interpersonal skills to interact, communicate, and persuade diverse groups and individuals at all levels. Ability to read, understand and interpret laws, policies, and procedures, provide appropriate and accurate guidance, and ensure compliance. Strong attention to detail and organizational skills to prioritize multiple and competing demands and complete them in a timely manner. Ability to work independently, exercise good judgment, and use discretion in matters pertaining to all aspects of office administration and student/alumni communication. Ability to demonstrate tact and diplomacy, maintain confidentiality, and follow FERPA regulations. Ability to work occasional weekends and evening hours, as needed.

$87k to $111k Annually For over 30 years, Senior Resource Group-SRG has been an innovator in the development and operation of senior living communities across the USA. Our experience and passion has helped us win many awards for innovative community design, excellent service and exceptional care. Job Description The Director of Assisted Living (DoAL) serves as leader of the Assisted Living program. Shares in the responsibility for the success of the community through management of the department's day-to-day operations. Directs and coordinates the planning, implementation, and evaluation of the assisted living program and budget. Completes assessments and develops care plans to address resident needs and services. Serves as a liaison between healthcare providers, hospital personnel, community organizations, and other health related services providing care to our residents. Makes efforts to reduce safety hazards, accidents, and injuries and works closely with the Executive Director and HR business partner concerning responsibilities in accordance with the organization's policies and applicable laws including hiring, staff evaluations, merit increases, disciplinary actions, and terminations. Essential Duties: Demonstrates the ability to work as a team member in sharing the responsibilities for resident services in cooperation with all team members. Participates in departmental and community meetings and projects as directed by the Executive Director. Works closely with the Enliven Director to oversee the care of Enliven residents. Works with the sales team to direct and participate in pre-move-in resident assessments to identify the needs of potential residents. Develops and updates resident service plans which include person-centered Approaches and interventions to determine resident care level. Communicates and interacts with the resident's responsible party/POA, healthcare provider, pharmacist, and medical personnel to coordinate care as needed. Maintains ongoing communication with responsible parties regarding resident needs being met by fostering a positive family relationship. Facilitates resident assessment and service plan meetings with the Executive Director. Collaborates with the Business Office to review the Level of Care charges, ensuring continuity between the service plan program and billing program. Implements established policies and procedures and standards of performance and monitors key performance indicators (KPI's) of daily operations in Assisted Living. Recruit, interview, hire, and supervise staff and club coordinators to meet residents' needs. Participates in the orientation of new staff and verifies that assigned training is completed. Reviews and completes Incident Reports and conducts investigations as needed. Supervises medication administration and/or assistance with self-administration of medication programs as required by state law. Supervises the storage, distribution, and discontinuation of resident's medication and administers medications within the scope of practice and as permissible by state law. Supports and participates in resident-centered wellness and activities programs. Maintains appropriate levels of confidentiality, compliance, and understanding of residents' and employee rights. Attains and/or maintains ongoing compliance with appropriate local, state, federal, regulatory, and/or accrediting body standards. Maintains a professional appearance, manner, and approach at all times. Provides oversight to the Club Program, identifies potential residents, and works with resident/responsible party for participation. Performs other duties as assigned. Qualifications Current Nursing license. Must have experience in the health, human services, and/or community services field. (NOTE: State law and/or regulation may require licensing and/or may specify certain requirements that this employee must meet.) Demonstrates an understanding of the aging process and the skills required to effectively communicate with seniors. Experience in the health, human services, and/or community services field. Possess strong organizational and time-management skills and maintain consistent and regular attendance and have excellent oral and written communication skills. Must have demonstrated ability to hire, direct, and manage personnel. Remain abreast of current State regulations and Nurse Practice Acts and compliance with regulatory processes, such as State, OSHA, and EPA. Ability to present information and respond to questions from groups of clients, customers, and the public. Must possess a high degree of interpersonal relations skills and capability of relating to various people and personalities. Considerable initiative, judgment, delegation, and leadership skills are also required. Ability to read and comprehend reports, business correspondence, and procedure manuals. Proficient with Microsoft Office, ADP, Electronic Health Records Concur, and the ability to comprehend other related software. Additional Information All your information will be kept confidential according to EEO guidelines. Senior Resource Group is an equal employment opportunity employer. We do not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws, and we prohibit harassment of applicants or employees based on any of these protected categories. We comply with all applicable federal, state and local laws, including but not to limited, respecting consideration of unemployment status in making hiring decisions. Completing an application does not guarantee that you will be offered a position. Note to Applicants: Smoking is prohibited in all indoor areas of Senior Resource Group unless designated smoking areas have been established by a particular office in accordance with applicable state and local law.

Starting salary range: $132,000 - $144,000/Annually, $5,076.92-$5,538.46/Biweekly Full-Time; Exempt, Salaried This position is strictly in-office and requires employees to be on site five (5) days per week, Monday through Friday. Only applicants who reside in California and submit a cover letter will be considered. ***CCF IS A MANDATORY COVID-19 VACCINATION EMPLOYER*** About the Role: The Assistant to the President & CEO (APCEO) serves as a personal executive support to the President & CEO. Reporting to the Chief of Staff & Vice President, Office of the President, the APCEO's role encompasses general and strategic administrative support, strategic project management, executive decision support, President's stakeholder engagement, and proactive issue management and problem solving. The APCEO operates as an extension of the President & CEO, ensuring alignment across internal and external priorities while cultivating strong relationships with the Board of Directors, senior leadership, partners, and key stakeholders. Working closely with the Chief of staff, the APCEO is responsible for managing sensitive and mission-critical matters that are pertinent to the success of the role of the President/CEO and includes but not limited to scheduling, coordinating cross-functional initiatives, and stewarding communications that reflect the organization's values and strategic direction, strengthening operational excellence, advancing governance and board relations, and fostering a culture of collaboration, inclusion, accountability, and strategic alignment across the organization. The APCEO must: Exercise outstanding judgment, impeccable discretion, and demonstrate the ability to anticipate needs, interpret complex situations, and drive solutions that enhance executive effectiveness and organizational performance. Have superior written and verbal communication, exceptional organizational skills, strategic thinking, balance and prioritize competing demands, poise, precision. Ability to independently lead projects from conception through successful execution, thrive in high-pressure environments, and always uphold confidentiality. Embody creativity, diligence, initiative, and a growth mindset. Minimum Qualification: Bachelor's degree in business/public administration or equivalent is required. Professional Certification: Certified Administrative Professional or certification in a related field preferred. Ten years' experience in organizations like a fortune 500 Company as an Assistant to a President/CEO, C-Suite Executives, public/civic official, or public policy leader. Extensive experience in governance and board relations with strategic initiative, co-leadership, disciplined ownership, and high-level coordination across diverse functional teams. Exceptionally adaptable, with high judgment, emotional intelligence, discretion, and proven ability to excel in high-pressure settings. Minimum of seven to ten years' experience managing calendar, email, and scheduling applications and databases, including Microsoft Office. Preferred Qualifications: Internet competency and strong computer proficiency, including mastery of the Microsoft Office software suite and a familiarity with database software, is required. Working knowledge of Blackbaud software preferred, with a willingness and ability to learn appropriate database, spreadsheet, and other computer programs. Responsibilities: Executive Scheduling & Calendar Management: Oversees all internal and external scheduling for the President & CEO, managing a highly complex calendar with precision. Coordinates meetings, events, conferences, and speaking engagements, ensuring all details - locations, materials, briefings, and staff participation are prepared in advance. Strategic Workflow & Prioritization Management: Owns and optimizes the CEO's operational workflow by anticipating needs, identifying priorities, and proactively managing time-sensitive commitments. Acts as the primary gatekeeper and gateway to the CEO, ensuring access supports organizational goals. Executive Briefing & Information Management: Keeps the CEO fully prepared and informed by gathering, reviewing, analyzing, and synthesizing relevant information ahead of meetings and decisions. Maintains a prioritized list of pending commitments and ensures timely responses and follow ups. Communication & Correspondence Oversight: Manages all communication channels for the CEO, including calls, email, mail, and stakeholder inquiries. Drafts high-quality correspondence, memos, remarks, reports, and presentations. Ensures accuracy, confidentiality, and professional representation. Cross-Functional Leadership & Collaboration: Partners with the Senior Leadership Team and collaborates across departments to ensure alignment, timely execution of deliverables, and adherence to organizational standards. Models collaboration, accountability, and operational excellence. Event & Meeting Execution: Plans and supports high-level meetings and events, such as board retreats, and leadership sessions to ensure seamless logistics, thoughtful preparation, and an exceptional experience for all participants. Office Administration, Records, & Values Stewardship: Maintains organized and accessible executive files, records, and archives. Supports an inclusive, respectful, and mission-aligned work environment rooted in equity, diversity, and inclusion. Serves as a leadership presence among administrative staff, modeling professionalism, discretion, and CCF's values. Must always demonstrate cooperative behavior with supervisors and coworkers. Other duties as assigned, dependent on organizational needs and employee skills. Skills, Knowledge and Abilities: Ability to interact well with all levels in an organization, donors, and grantees, and to work as a productive team member. Ability to compose correspondence and basic reports, knowledge of proper English, grammar and punctuation, and the ability to edit documents. Knowledge of both a variety of writing styles and formats, and of parliamentary procedure and recording thereof. Ability to assess, compile and disseminate information and independently complete assignments is necessary. Ability to take initiative and follow tasks through to completion. Strong organizational skills, attention to detail, ability to prioritize work, anticipate the needs of a busy executive, and adjust to multiple demands with minimal supervision. Strong ability to maintain the integrity of confidential information. Employee Benefits: In addition to a rewarding work environment, California Community Foundation (CCF) is proud to offer a generous benefits package. Medical, Dental, and Vision insurance plans are provided at no cost for all full-time staff. Life Insurance is covered at 100% of the employee's annual salary, plus $25,000. AD&D Insurance is covered at 100% of the employee's annual salary. CCF contributes 10% of all employee's salaries into our 403b retirement plan. CCF subsidizes monthly transit passes for staff who commute via public transportation. CCF also offers an assortment of snacks available to all staff in our breakrooms, and an on-site fitness center. After one year of service, all full-time employees are eligible for tuition reimbursement of up to $15,000 for higher education. CCF also offers a student loan repayment program of $100/month for all full-time employees after one year of service. Equal Opportunity Hiring Statement: The California Community Foundation (CCF) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Disclaimer: This description should not be construed to contain every function or responsibility that may be required to be performed by an incumbent in this job classification. This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management's discretion, the employee may be assigned different or additional duties from time to time. To Apply: Submit Your Resume and cover letter outlining your experience and interest in the role.

Hadrian - Manufacturing the Future Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts. We recently raised $260 million dollar Series C to accelerate this mission. We are excited to be launching a new Factory in Mesa, Arizona, a 270,000 square foot facility that will create 350 new jobs immediately. We are opening a new headquarters to support thousands of future hires, launching Hadrian Maritime to serve naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts. Hadrian works with startups, Tier 1 and Tier 2 suppliers, and major defense contractors across space, shipbuilding, and aviation to scale production, reduce costs, and accelerate delivery on mission-critical programs. We are backed by leading investors including Lux Capital, Founders Fund, and Andreessen Horowitz. Our fast-growing team is united by a shared mission to reindustrialize American manufacturing for the 21st century and beyond! The Role We are seeking an Executive Personal Assistant to support the Office of the CEO in a dynamic, fast-paced environment. This high-trust position offers early-career professionals a unique opportunity to gain foundational experience in operational excellence within a rapidly growing organization. You will report to the Senior Executive Assistant to ensure seamless day-to-day operations, with a strong focus on discretion, responsiveness, and organizational efficiency. What You'll Do Support the day-to-day rhythm of the CEO's office in coordination with the Senior Executive Assistant . Serve as a communication liaison with internal stakeholders, ensuring timely, clear, and professional interactions. Manage logistics for meetings, travel (domestic and international), and onsite visits, including preparation and follow-up. Support external visits, and internal gatherings, including planning and on-site execution. Assist with ordering and maintaining office and kitchen supplies and handle general administrative needs for the Office of the CEO. Support Office of the CEO with general administrative and tasks such as personal errands, manage personal appointments and occasional tasks outside of the office Hyper detail-oriented: you don't let anything slip What We're Looking For Bachelor's degree or equivalent combination of education and experience. 3+ years of experience in Executive Assistant role or related position Trustworthy to the highest degree: discreet, professional, and comfortable handling confidential info Emotionally intelligent: you read the room, understand nuance, and lead with empathy Proficient with Microsoft Office Suite and workplace tools such as Asana; adaptable to new technologies and systems. Valid driver's license and reliable transportation to carry out work and other related tasks. 24/7 mindset: availability to work flexible hours, including evenings and weekends, as required. Hyper detail-oriented: you don't let anything slip What Will Set You Apart Experience in a fast-paced startup or high-volume fast paced role. Strong organizational and time management skills with the ability to anticipate needs and solve problems independently. Demonstrated experience supporting executives or working in high-trust environments requiring discretion and professionalism. Interest in advanced industries such as aerospace, manufacturing, or frontier technology. Additional Information: This position requires physical activities such as standing, bending, reaching, sitting, walking, and occasional lifting of up to 30 pounds. Compensation For this role, the target salary range is $80,000 to $150,000 (actual range may vary based on experience). This is the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs. Benefits 100% coverage of medical, dental, vision, and life insurance plans for employees 401k Flexible vacation policy ITAR Requirements To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here Hadrian Is An Equal Opportunity Employer It is the Company's policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.

Skylus Organization is the personal office of Mr. Jay Skylus. Skylus Organization exists to advance transformative technologies, long-horizon research, and mission-aligned ventures that protect humanity and build resilience for the future. Skylus provides executive and operational support across the Founder's portfolio, including Aevum, a company pioneering autonomous launch and logistics systems to deliver space access and global cargo on demand. ************** Personal Assistant to Deep Tech Founder & CEO This is an exclusive opportunity to join the inner circle of a founder building the future of aerospace, AI, and space logistics. As the Personal Assistant, you'll do more than manage schedules, you'll ensure the future runs on time. You'll move at the pace of a founder who, in the same day, designs AI architectures, engineers next-generation aircraft, leads software teams, manages space missions, and raises capital from the world's most discerning investors. You'll have a front-row seat to history in the making, from investor briefings to private dinners, from aerospace labs to institutes tackling today's greatest challenges. Your job is to orchestrate the environment around the Founder so nothing distracts him from building what matters most. This is a high-trust, high-profile, high-impact role. If you thrive on pace, precision, and presence, this is your seat. Key Responsibilities Personal & Tactical Support Manage a complex calendar, integrating personal, professional, and social commitments. Coordinate personal logistics (errands, vendor management, appointments) and ensure seamless integration between personal and professional domains. Ensure office setups, workspaces, and daily environments run smoothly. Plan and align family activities and events with the Founder's schedule. Professional & Strategic Support Act as gatekeeper, filter inbound requests and escalate only what matters. Work closely with Aevum's leadership team to ensure alignment with Founder's priorities. Prepare agendas, reminders, and briefing notes for key meetings. Track expenses and reconcile with accounting. Support small professional-social events (investor dinners, think tank engagements). Project Management & Executive Support Oversee task tracking and follow-ups across leadership, ensuring projects move forward on time. Maintain visibility into priorities, deadlines, and dependencies using workflow management tools. Create clear checklists, reminders, and workflows that keep the Founder and team aligned. Anticipate bottlenecks, flag risks early, and drive resolution by coordinating with the right people. Ensure accountability loops are closed, every task assigned is tracked through to completion. Oversee administrative staff. Travel & Logistics Plan and book complex travel (domestic + international). Anticipate issues and resolve them in real time. Ensure seamless logistics across professional, personal, and family domains. Brand & Values Alignment Provide light public-facing support - capturing content, coordinating photos, noting key moments of the Founder. Maintain awareness of context, tone, and optics to ensure alignment with the humanity-first, protector ethos of Skylus and Aevum. Uphold confidentiality and discretion at all times. Required Qualifications 3+ years of experience as a supporting high performance founders or executives in a technical or highly regulated industry. Experience supporting senior executives or founders; familiarity with startups, tech, or aerospace/defense a plus. Exceptional organizational and multitasking skills; polished communication. High discretion, loyalty, and professionalism with sensitive matters. Social fluency - able to represent the Founder and organization with elegance and composure. Comfortable working in a fast-paced, high-intensity environment. Based on Los Angeles or Orange County; flexible for irregular hours and travel (up to 50% travel may be required during crunch periods). Preferred Qualifications Bachelor's degree in relevant field 7+ years of relevant industry experience About the Founder The Founder of Skylus Organization and Aevum has been building at the frontier his entire life. At 16, he engineered a car from the ground up that was featured on magazine covers. By 20, he had graduated with dual degrees in physics and mathematics in just two years. Before he could legally drink, he had already internationally published peer-reviewed papers on nuclear rocket propulsion and autonomous spacecraft. He went on to work directly for multiple billionaires in aerospace and technology before founding Aevum at 24. By 27, he had won specific U.S. Department of Defense contracts against billionaire-backed competitors, proving that deep technologies could succeed without legacy infrastructure or billionaire patronage. He also serves on national security and presidentially appointed advisory boards, helping shape U.S. national security priorities and future legislation for commercial space. These roles place him at the intersection of policy, security, and innovation, ensuring his technologies align not just with today's missions but with the long-term needs of the nation and humanity. But what defines him most is not competition or influence, it's protection. From childhood, he has carried a deep instinct to guard and defend others. His companies are an extension of that ethos: built on the belief that technology can extend human compassion and our will to help each other. In a world too often driven by power and status, he is determined to provide a counterexample, proof that innovation can serve humanity first. This is why he continues building at the edge: to ensure the next generation inherits balance, not imbalance, so they have agency to drive and shape their own future, rather than having that future imposed upon them. Today, he leads his teams in designing unmanned aircraft, next-generation AI systems, and orbital space missions, often all in the same day. As his Personal Assistant, you will ensure the machine around him runs flawlessly, so he can focus on building the future in service of humanity's most urgent needs. ITAR REQUIREMENT To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here. BENEFITS 100% Company-Paid Medical, Dental, Vision; Paid Time Off; Bonus Potential, Stock Incentives, Performance-Based Promotions SCHEDULE Weekdays; weekends as necessary EQUAL OPPORTUNITY EMPLOYER Employment with Aevum is governed by qualifications, competence, and merit. Employment will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Job DescriptionBenefits: 4 Weeks Holiday Pay Sick Leave Paid time off The Executive Assistant to the Preschool Director will provide high-level administrative support to the Director and assist in the efficient operation of the preschool. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. The Executive Assistant will manage schedules, communication, and documentation while ensuring a smooth flow of day-to-day activities. Key Responsibilities Administrative Support: Provide comprehensive administrative support to the Preschool Director, including managing schedules, appointments, and meetings, both in-person and virtual. Communication: Act as a liaison between the Director and staff, parents, and external partners. Manage incoming communications, including phone calls, emails, and mail, ensuring timely and professional responses. Scheduling & Event Coordination: Coordinate meetings, events, and conferences for the Director, ensuring all logistics are organized and managed efficiently. This includes scheduling staff meetings, parent-teacher conferences, and school events. Document Preparation: Prepare and proofread reports, presentations, and correspondence as needed. Maintain accurate records, files, and documentation, ensuring confidentiality and compliance with school policies. Project Management: Assist with special projects as assigned by the Director, providing support in planning, executing, and monitoring progress. Office Management: Maintain office supplies, equipment, and files, ensuring a well-organized and efficient workspace. Assist in onboarding new staff and provide general office support as needed. Support to Leadership: Offer administrative support for meetings with parents and staff. Also, provide in class support for teachers as needed. Qualifications Education: High school diploma or equivalent required; Associates or Bachelors degree in business administration, early childhood education, or a related field is preferred. Experience: Minimum of 3 years of experience in an executive assistant or administrative support role, preferably in an educational or childcare setting. Skills: Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to manage multiple tasks with competing priorities. Discretion and confidentiality in handling sensitive information. Strong problem-solving abilities and proactive approach to challenges. Personal Characteristics: Professional demeanor, positive attitude, strong interpersonal skills, and the ability to work independently and as part of a team. Preferred Skills Familiarity with Brightwheel school management software for managing parent communication, attendance, billing, and other administrative tasks is highly preferred. Experience with other educational or school management software systems is a plus. Working Conditions Full-time, Monday through Friday, with occasional evening or weekend hours for school events. Office environment within a preschool setting. Occasional lifting and carrying of materials or supplies up to 25 pounds. Compensation and Benefits Competitive salary based on experience. Paid time off (PTO) and holidays. Opportunities for professional development and growth within the organization.

If you are interested please apply online and send your resume to *********************** Implement directives of the President of the MLK Health Foundation. Administer operations of the President's office providing confidential, comprehensive executive support and assistance to the President. Coordinate and perform projects, activities, appointments and administrative functions in the Administration Office utilizing knowledge of office systems and procedures and interdepartmental functions. The Executive Assistant to the President of the MLK Health Foundation reports directly to the President of the MLK Health Foundation. ESSENTIAL DUTIES AND RESPONSIBILITIES Administer day-to-day operations of the President's office by coordinating the workflow of the President's daily activities. Provide confidential executive administrative assistance to the President. Support and manage the Administration Office's operational flow; screen incoming calls with professional, friendly demeanor and direct calls appropriately. Proactively manage and optimize President's time, travel, and meeting attendance. Maintain and manage President's calendar and schedule, and coordinate appointments. Facilitate meeting arrangements for the President. Ensure President's meeting preparation by providing materials and documentation required in advance and/or as needed. Establish and maintain effective communication with staff members reporting directly to the President. Participate in organizational planning and implementation processes as assigned . Ensure timely reciprocal exchange of information between President and staff. Monitor President's email account and respond or act on appropriately Coordinate and attend weekly Leadership Team and other meetings as directed by President. Prepare agenda, take and transcribe minutes. Plan and coordinate events, staff meetings, retreats, etc. on behalf of the President. Receive and open incoming correspondence addressed to Administration and/or President and determine proper disposition and route appropriately. Compose, prepare and complete written correspondence, reports, spreadsheets, etc. of professional quality for the President and others as directed. Provide administrative support to the MLK-LA Board of Directors. Manage special projects on behalf of President as needed. Assist with statistics, data, online search, studies and reports as required. Updates, edits, and proofreads internal and external documentation. Monitor progress toward completion of assigned tasks. Ensures that reports are submitted in a timely manner. Apprise President of status and progress of assigned tasks. Some additional responsibilities as assigned by the Medical Director of MLK Health Associates. Other duties as assigned. POSITION REQUIREMENTS Education Bachelor's degree preferred. B. Qualifications/Experience Five (5) to eight (8) years previous executive assistant experience preferably supporting C-level and/or executive management Three (3) years experience in the health care industry. Acute care hospital experience performing administrative support functions preferred Current Notary Public commission desirable Demonstrated knowledge and skills necessary in the use of Microsoft Office applications C. Special Skills/Knowledge Strong communication and organizational skills Must be detail-oriented Must have the ability to multi-task Takes initiative Must have ability to problem solve Demonstrated ability to accept instruction from and work with employees at various levels Ability to work in a team setting Must be able to work in a culturally, diverse environment #LI-MM1

Job DescriptionPERSONAL/EXECUTIVE ASSISTANT The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team with an amazing culture. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: From managing complex travel itineraries and conducting in-depth research to handling special projects and anything else that comes your way, this position requires someone who thrives on variety and can juggle diverse responsibilities with ease Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly Oversee and execute complex and last-minute problem-solving tasks efficiently Maintain high standards of organization, precision, and accountability in all aspects of the role Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf. Deals with International group of important external callers and visitors as well as internal contacts at all levels of the organization. Organizing meetings, including scheduling, sending reminders, and organizing any necessary details. Managing the executives calendar, including making appointments and prioritizing the most sensitive matters. Translate between Executive and external/internal individuals Will be required to travel Internationally 25% Other duties assigned as needed. JOB SKILLS AND QUALIFICATIONS Must be Bilingual (Fluent in Mandarin and English) Must be able to read/write in Mandarin and English MBA or a combination of Bachelors and experience Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and interpersonal communication skills are a must* Strong organizational skills, ability to prioritize, take independent initiative for action within areas of responsibility and attention to detail. Time management and ability to meet deadlines Must be able to travel

Wasserman Music is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world. Wasserman Music is part of Wasserman. Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit ***************** An Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters. RESPONSIBILITIES Maintain accuracy of artist contact record and deal memos in booking system. Update client bios, riders, and ad mats. Enter offers and related show details into the booking system. Liaise with relevant teams to complete show-related administration. Issue contracts for confirmed performances. Track unreturned contracts; chase signed contracts. Flag/review/address contract markups. Create and issue artist itineraries when necessary. Organize and execute announces and on sales. Request, report, and/or review ticket counts for confirmed events. Create and send invoices for show-related payments (deposits, balances, etc). Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time. Track, collect, and enter finals; notify accounting team to generate statement(s). Coordinate with accounting team to update client tax information and payment information. Manage work visa process for clients (immigration itineraries). Coordinate with operations team for client on/off boarding. Set and confirm meetings; maintain agent calendar and internal artist calendar. Manage inbound phone calls on behalf of agents. Book agent business travel as necessary. Submit agent expense reports. Take on additional tasks and responsibilities as assigned. The ideal candidate has: 1-2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space. Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. Detail-oriented and highly accurate with data entry and documentation. Excellent written and verbal communication skills. Professionalism and discretion when handling sensitive information. Proactive problem-solver who can anticipate needs and follow through. Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace. Flexible, adaptable, and ready to take on varied tasks. BASE SALARY: $47,500 plus potential for discretionary bonus. Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role. Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

Executive Assistant to Creative Director/CEO Global Art/Design Studio About Us We are an experimental art, design, and fashion studio expanding into social technology. Our practice spans fashion releases, art projects, film production, and underground music events, all pursuing an avant-garde, indie aesthetic. With operations between Orange County and East Asia (Korea, Shanghai, Tokyo), we maintain exceptionally high standards in creative execution and professional presentation. Position Overview We seek a sophisticated Executive Assistant to provide comprehensive support to our Creative Director/CEO. This role requires someone who appreciates artistic excellence and can uphold the refined standards of presentation and communication that define our international practice. The ideal candidate will seamlessly manage both professional coordination and personal logistics while maintaining absolute discretion and attention to aesthetic detail. Key Responsibilities Professional Support: Serve as primary communication interface for CEO across all channels Coordinate complex scheduling across multiple time zones and international travel Prepare detailed meeting materials and maintain meticulous project documentation Manage relationships with artists, cultural partners, collaborators, and industry contacts Provide remote administrative support during CEO's regular trips to East Asia Represent the company with appropriate sophistication at cultural events and industry functions Project Coordination: Track progress across multiple creative projects (fashion, art, film, music) Interface between CEO and internal team members Coordinate with external partners, venues, and cultural institutions Assist with event planning and execution logistics Personal Management: Manage personal calendar, appointments, and household coordination Arrange comprehensive travel itineraries for domestic and international trips Handle personal errands and home management as needed Requirements Professional Background: 5+ years executive support experience, preferably in arts, design, or cultural institutions Experience with galleries, museums, design firms, or cultural foundations strongly preferred Demonstrated ability to work in high-standards environments with attention to presentation and protocol Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous Technical & Communication Skills: Exceptional written communication for drafting correspondence on CEO's behalf Experience with project management tools and creative industry workflows Strong copywriting and editing abilities Comfortable with both formal business protocols and creative industry practices Personal Qualities: Refined aesthetic sensibility appropriate to experimental fashion/art environment Highly diligent with detailed note-taking, task tracking, and follow-through Strategic thinker who anticipates challenges and develops solutions before problems arise Exceptional interpersonal skills with keen awareness of social nuances and relationship dynamics Comfortable working behind-the-scenes to support creative vision Exceptional discretion with confidential artistic and business matters Punctual and reliable with unwavering attention to deadlines Adaptable to non-traditional schedules including evenings and cultural events Calm under pressure with excellent stress management capabilities Work Environment Full-time, in-office position based in Orange County Occasional evening/weekend availability for events and international coordination Opportunity to engage with cutting-edge creative projects and international art scene Professional growth within a rapidly expanding creative and technology venture What We Offer We provide exceptional compensation commensurate with experience, comprehensive benefits, and the unique opportunity to support visionary creative work at the intersection of art, fashion, and technology. This role offers direct exposure to international markets and the contemporary art world within a fast-growing, experimental practice.

Definition

Senior Administrative Support - Diagnostic Radiology - (10033098) Description Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. Position Summary:The Senior Administrative Support will support faculty and leaders in Diagnostic Radiology. With significant independence, provides senior administrative support that requires no instructions on routine work, and general instructions on new assignments. Resolves routine complex inquiries utilizing knowledge of policies and procedures. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs or tables. Prioritizes projects for completion with only limited supervision. Relies on experience and judgment with the flexibility to create solutions. This is an on-site position working business hours Monday-Friday. As a successful candidate, you will:Manage calendars for faculty and leaders. Schedule and attend meetings and take minutes. Set up conferences. Prepare PowerPoint presentations for faculty. Process reimbursements. Compile information and prepare reports and records. Make appointments and travel arrangements and manage expenses. Screen visitors and telephone calls. Compose and route routine correspondence. Prepare confidential and special reports including periodic statistical reports. May train and direct clerical staff. Make decisions on minor administrative matters and completes clerical details as needed. Qualifications Your qualifications should include:High school diploma or GED, some vocational/specialized training. Bachelor's degree preferred. Experience may substitute for minimum education requirements. 3 to 5 years' responsible secretarial or clerical experience in a professional environment. Proficiency in Microsoft Word, PowerPoint, Outlook, Excel, Teams. Additional Information:City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location. This position is represented by a collective bargaining agreement. City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please CLICK HERE. Primary Location: United States-California-DuarteJob: AdministrativeWork Force Type: OnsiteShift: DaysJob Posting: Dec 10, 2025Minimum Hourly Rate ($): 25. 651000Maximum Hourly Rate ($): 35. 911000