Retail Systems Coordinator
Operations coordinator job in New York, NY
ARRANGEMENT: Hybrid - 4 days in office
STATUS: Full-time
The Retail Systems Coordinator plays a key role in supporting retail operations by ensuring the smooth integration of systems, maintaining accurate data alignment, managing IT requests, and suggesting process improvements. This position acts as the primary point of contact for IT-related needs and collaborates with retail teams to optimize operational efficiency.
MAIN RESPONSIBILITIES
Systematic Data Alignment:
• Ensure accurate and up-to-date alignment of retail store data with central systems.
• Perform regular audits to maintain consistency between store-level data and corporate databases.
• Collaborate with other teams to troubleshoot and resolve discrepancies in data.
• Monitor system performance and ensure data flow is seamless and error-free.
Primary Contact for IT Requests:
• Serve as the main point of contact for all IT-related issues and requests from retail stores.
• Manage, prioritize, and track IT service tickets to ensure timely resolution.
• Coordinate with IT teams to facilitate system updates, installations, and troubleshooting.
• Provide guidance to store teams on technology usage and address any software/hardware issues.
Process Improvement Suggestions:
• Evaluate existing retail processes and systems to identify inefficiencies or areas for improvement.
• Suggest and implement operational themes for process optimization and cost-saving initiatives.
• Work closely with retail operations and store management teams to recommend solutions that enhance productivity.
• Facilitate the rollout of new processes or tools to improve store operations.
Additional Responsibilities:
• Assist in training retail staff on new systems or technological updates.
• Monitor and report on the performance of retail systems and tools to leadership.
• Support the deployment of new systems and technology solutions in retail stores.
• Collaborate with cross-functional teams, including operations, IT, and merchandising, to ensure smooth execution of retail strategies.
SKILLS & QUALIFICATIONS
• Bachelor's degree in Business, Information Systems, Retail Management, or a related field (or equivalent work experience).
• Minimum of 1 year of work experience in retail operations, technology or a related field.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams.
• Proficiency in retail management systems, point-of-sale (POS) systems, and Microsoft Office Suite.
• Ability to manage multiple priorities and deadlines effectively.
• Familiarity with IT troubleshooting and support procedures.
• Process improvement mindset with an understanding of retail operations.
• Ability to work in a fast-paced, retail environment.
• Occasional travel to retail locations may be required.
Executive & Event Operations Coordinator
Operations coordinator job in New York, NY
Conference Services Coordinator
Schedule Notes: Monday - Friday, 9:00 AM - 5:00 PM
Duration: Approx. 5 Months, possibility of extension, and permanent
Scheduling conference rooms for meetings and events in the main campus conference center.
Job Responsibilities:
Regularly monitoring operations of conference facilities, checking in with A/V Technician Staff, Catering, and Environmental Services.
Running both daily and weekly reports to distribute to staff and affected support departments to forecast upcoming events with a focus on VIP and large-scale events that require special attention.
Required Skills & Experience:
Experience working with Audio/Visual (A/V) teams, Facilities Management, and Catering, when planning and during events.
Must have excellent customer service skills.
Must have excellent planning and organizational skills.
Should have the ability to manage telephone, e-mail, and e-form requests, and to work under pressure of deadlines for high-volume requests.
Must be familiar with the use of a PC and Microsoft 365 applications.
Preferred Skills & Experience:
Event planning software experience.
Required Education:
High School diploma or equivalent.
Ecommerce Operations Specialist - European Expansion
Operations coordinator job in New York, NY
About the Company
We are a leading licensed home goods brand dedicated to combining design, quality, and innovation across global markets. As we continue our strategic expansion into Europe, we are seeking an experienced Ecommerce Project Manager to drive operational efficiency, business growth, and data accuracy and analysis across multiple ecommerce platforms. This role is ideal for a professional with a strong foundation in ecommerce systems, ERP management, understanding of logistics and operations, and analytical reporting who thrives in a structured, results-driven environment.
Position Summary
The Ecommerce Project Manager will play a pivotal role in managing cross-functional ecommerce operations to support the company's European market expansion. This role requires strong project management skills, analytical capability, and business acumen to oversee system accuracy, sales performance, and operational integrity across multiple online channels. The ideal candidate combines technical fluency in ERP systems with strategic problem-solving and a keen attention to detail.
Key Responsibilities
1. Ecommerce Operations & Platform Management
Oversee product listing maintenance, pricing accuracy, and availability across European ecommerce marketplaces.
Coordinate cross-functional activities with logistics, marketing, and merchandising teams to ensure timely product launches and updates.
Ensure all product data is accurate, compliant with local market requirements, and consistent with internal systems.
Support ongoing alignment between ecommerce platforms, ERP systems, and reporting tools to streamline operations.
2. Marketplace Expansion
Lead the launch of new ecommerce platforms expanding our reach in the regional marketplaces throughout Europe.
Collaborate with business stakeholders to gather all required documentation for onboarding new sales channels.
Review and interpret marketplace agreements and contracts to ensure compliance and operational readiness.
Work cross-functionally with technical, logistics, and business teams - as well as external partners - to define workflows, establish system connections, allocate resources, and manage the end-to-end process of platform setup, testing, and go-live execution.
3. ERP & Billing Support
Enter sales, expenses, and related transactions into the ERP system to maintain accurate financial and operational records.
Monitor inventory movement across marketplaces, ensuring all stock levels, transfers, and returns are accurately reflected in the ERP.
Reconcile marketplace and system data regularly to ensure reporting integrity and prevent discrepancies.
Collaborate with accounting and logistics teams to support billing accuracy, order tracking, and fulfillment reporting.
3. Analytical Reporting & Data Management
Develop and maintain reports tracking ecommerce performance, sales trends, and inventory metrics.
Leverage data insights to identify growth opportunities, performance gaps, and optimization potential.
Utilize advanced Excel functions (Pivot Tables, VLOOKUP) and ERP data exports for ongoing analysis.
Provide senior leadership with regular updates on channel performance, operational KPIs, and inventory health.
4. Customer Experience & Support
Manage customer inquiries and order-related issues with timely, accurate responses to ensure a consistent and high-quality service experience.
Monitor customer review to identify and flag recurring issues or opportunities to improve experience and retention.
5. Market & Competitor Research
Conduct research on European ecommerce trends, emerging platforms, and competitive activity.
Provide recommendations on listing strategies, regional optimizations, and enhancements to product imagery and content assets to ensure listings remain best-in-class within each marketplace.
Stay informed on relevant regulatory or logistical developments affecting ecommerce operations in Europe.
6. Project & Administrative Support
Manage workflows, timelines, and project deliverables across departments to ensure timely execution.
Maintain accurate documentation of processes, trackers, and standard operating procedures.
Support process automation and system improvement projects to enhance scalability and efficiency.
Qualifications
3+ years of experience in ecommerce, operations, or project management, ideally within consumer goods or retail.
Strong analytical and data management skills, with proven ability to translate insights into actionable decisions.
Proficiency in Excel (VLOOKUP, Pivot Tables, and conditional formatting).
Understanding of inventory, billing, and order management workflows.
Excellent organizational, communication, and cross-functional coordination skills.
High attention to detail and accuracy in data handling and reporting..
Nice to have:
Bachelor's degree in Business, Marketing, Ecommerce, or related field.
Hands-on experience with ERP systems (e.g., Acumatica, NetSuite, SAP, Oracle)
Experience in European Marketplaces
Fluency in an additional European language
Why Join Us
Join a globally recognized home goods company during a key phase of European expansion.
Collaborate with experienced ecommerce and cross-functional teams in a dynamic, growth-oriented environment.
Contribute to strategic initiatives shaping the future of our international digital business.
Enjoy competitive compensation, comprehensive benefits, and growth opportunities.
Featured benefits
Medical insurance
Vision insurance
Dental insurance
401(k)
Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance
Account Coordinator
Operations coordinator job in New York, NY
Who we are
We are a fashion-forward housewares company that is looking for the best and brightest to join our talented team in the heart of New York City. We pride ourselves on bringing the best to market, being the best place to work, and to always improving. Sound like somewhere you want to build your career? Keep reading to learn more about us!
We manufacture and sell kitchenware, hydration, and everyday products for all types of retailers - from national chains all over the world to independent shops in small towns throughout the US. We are proud to have built an incredible team of diverse people over the last 14 years in our offices throughout the world. As our business continues to grow, we are in search of motivated and talented candidates to support our Sales team as Account Coordinator.
Who you are
You- a detail-oriented individual who is looking to start their career in sales! You thrive in a fast-pace environment that will keep you motivated and on your toes. You are a self starter and quick learner. You excel at executing your work load with a high attention of detail and with juggling mutliple projects at once. You can prioritize your work load effectively and demonstrate an ability to meet deadlines.
Responsibilities:
- Manage item set up tasks in internal and customer portals
- Management of factory and customer samples
- Processing and tracking of purchase orders
- Work with in-house photographers to coordinate photography projects
- Work with cross-functional teams to develop and maintain data accuracy
- Assist with the preparation of customer presentations
- Complete administrative tasks and basic customer support to meet retailer requirements as needed
- Assist in building processes and creating guidelines to streamline customer service and efficiency within the team
Experience:
- 1-3 years of experience in an administrative role
- Bachelor's Degree
- Proficient in Microsoft Office with a focus on Excel and Powerpoint
- Exceptional attention to detail and great organizational skills
- Excellent written and oral communication skills
- Ability to adapt in a work environment with changing priorities
- Ability to work under strict deadline
-A team player
Junior Operations Associate
Operations coordinator job in New York, NY
Role: Junior Operations Associate at Urban Umbrella
Department: Operations
Job Type: Full-time (Entry-Level)
- ******************************
Founded in 2009, Urban Umbrella emerged as a winner of the urban SHED international design competition, led by the New York City Department of Buildings. They are the only company to challenge the norms of scaffolding in 50 years. Today, Urban Umbrella is an urban design and media company best known for its premium white sidewalk scaffolding that has reimagined the streets of NYC and other metropolises. Our scaffolding has benefited commercial real estate owners, tenants, and their customers by reducing construction disruption, promoting pedestrian safety, and increasing commercial visibility. With nearly a decade of experience, our designs and the Urban Umbrella brand itself have reached far beyond construction and into premium events, outdoor media and a wide range of custom signage designs.
Role Overview
We're seeking a Junior Operations Associate to join our growing Operations team. This is a hands-on, high-visibility role supporting project management, logistics, finance, and data analysis across Urban Umbrella's active construction portfolio.
You'll work closely with Operations leadership to keep projects on track, analyze key performance metrics, and streamline collaboration across design, sales, and operations teams. This is an ideal entry-level opportunity for a college graduate who's eager to gain exposure to real-world project execution, operations strategy, and data-driven decision-making in the built environment.
Start Date
June 1, 2026
Key Responsibilities
Support Project Managers in coordinating schedules, deliverables, and communication across multiple projects.
Assist with operational logistics - vendor coordination, financial reporting, and field team scheduling.
Maintain organized project records, including cost tracking, contractor data, and material documentation.
Analyze project and contractor spend data to identify trends, performance insights, and cost-saving opportunities.
Prepare and update internal dashboards and reports for leadership visibility.
Collaborate with sales, finance, design, and engineering teams to ensure smooth project execution and information flow.
Contribute to process improvement by identifying inefficiencies and proposing system or workflow enhancements.
Support general administrative needs for the Operations department
Qualifications
Bachelor's degree in Business, Engineering, Construction Management, Architecture, or a related field.
Strong analytical and quantitative skills; proficiency in Excel or Google Sheets required.
Exceptional organizational and communication skills.
Ability to manage multiple tasks in a fast-paced, team-oriented environment.
Interest in project management, construction operations, or urban design.
Bi-lingual (English & Spanish preferred)
Why Join Urban Umbrella
Gain hands-on experience with complex construction projects across NYC.
Learn directly from experienced PMs and designers.
Contribute to real decisions through project data analysis and operational reporting.
Build a foundation for career growth in project management or operations leadership.
Work with a company that's transforming how cities build and look.
Compensation & Benefits
Competitive entry-level salary based on experience ($65k-90k)
Health, dental, and vision insurance
Paid time off
Opportunities for professional development and advancement
Logistics Coordinator
Operations coordinator job in New York, NY
Compensation: $65,000.00 plus (commensurate with experience)
Experience Level: Junior (2-4 years of experience in a logistics role)
About Us
We are a leading secondary market dealer of high-end luxury watches, specializing in Patek Philippe, Audemars Piguet, Richard Mille, and Rolex. Our goal is to be the #1 most trusted and competitive luxury watch marketplace, catering to high-net-worth collectors and serious buyers. Our merchandise also encompasses fine jewelry and Hermes handbags. Wrist Aficionado's three boutiques are located in New York City, Miami Beach, and Beverly Hills. Our websites are *********************** and *************************
What You'll Do
Independently create all of Wrist Aficionado's shipping labels (for external shipments to clients and for internal shipments to our boutiques). Purchase shipping insurance according to the value of the shipment. Shipping labels are primarily created through FedEx, Ferrari Express, Malca-Amit, and USPS.
Carefully prepare and pack all shipments that are sent from Wrist Aficionado's boutique in New York City, ensuring that all packaging meets our brand standards. Record outgoing shipments in Slack.
Manage and monitor Slack channels to track sold and returned items, ensuring records are accurate and up to date.
Handle Hermes handbag operations across all three boutiques: inspect condition, photograph, and list products on Jewels Aficionado's website.
As needed: accept and process new inventory, confirming item details and updating internal systems.
As needed: coordinate and facilitate watch repairs, communicating with repair vendors and tracking service timelines.
What You Bring to the Table
2-4 years of experience in logistics in a luxury retail setting (especially for a retailer who sells timepieces and/or fine jewelry)
Bachelor's degree
Proficient in Microsoft Office
Excellent communication skills
Detail-oriented
Preferred: knowledge of luxury watches, fine jewelry, and/or Hermes handbags
Operations Coordinator
Operations coordinator job in New York, NY
Our client, a real estate management team, is seeking a part time candidate to manage their operations in New York. This role will be around 30 hours a week and the schedule will vary based on the needs of the firm and candidate. This is a wonderful opportunity for someone looking for a flexible 30-hour work week in addition to another part time role or school.
Salary: $45,000-50,000k
Office Location: Midtown, NYC
Responsibilities:
Manage day to day operations for leasing team including organizing showings and logistics for new tenants
Coordinating and scheduling with external vendors to address facilities upgrades and inspections
Act as first point of contact in New York including conducting in person apartment tours to prospective candidates
Managing preliminary paperwork and documentation for tenants and firm
Other ad hoc duties and projects
Qualifications:
Extremely organized and trustworthy
Excellent verbal and written communication skills
Flexible in person office availability during the first 60-90 days
Please submit your resume for consideration!
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Textile Coordinator
Operations coordinator job in New York, NY
Job Title: Textile Coordinator (Contract - 2-3 Months)
Type: W2 Contract
Duration: 2-3 Months
Pay Rate: $15-$20 per hour (W2)
About the Role
We are seeking a Textile Coordinator to support the textile development team in all aspects of fabric and color development. This role is ideal for someone with a background in textiles who enjoys hands-on work with materials, maintaining organization, and supporting technical processes that ensure high-quality finished products.
You will work closely with Textile Technologists and product development teams to ensure fabrics, colors, and components meet performance and quality standards before they move into production.
Key Responsibilities
Assist in all stages of fabric development, including organization of swatches, reviewing fabric submissions, and helping evaluate performance and quality.
Support the color development process by tracking lab dips, maintaining color libraries, and organizing color submissions/approvals.
Prepare fabric and trim samples for testing; assist with basic textile quality checks such as shrinkage, colorfastness, and hand-feel evaluations.
Maintain accurate records and documentation within internal systems, spreadsheets, and tracking tools.
Coordinate sample shipments, deliveries, and vendor submissions as needed.
Help maintain the fabric library, color standards, and sample room organization.
Provide day-to-day administrative and operational support to the Textile Technologists and product development team.
Ensure all materials meet quality requirements before approval for production.
Required Qualifications
Degree in Textile Science or equivalent experience in textile materials, textile R&D, or fabric development.
2-3 years of experience working in textiles, raw materials, fabric testing, product development, or a related technical field.
Strong understanding of fibers, yarns, fabric construction, dyes, finishes, and basic textile testing methods.
Excellent attention to detail, organizational skills, and time-management abilities.
Ability to work hands-on with fabrics, swatches, and color samples in a fast-paced environment.
Proficiency in Excel and basic tracking tools; familiarity with PLM systems is a plus.
Who Will Succeed in This Role
Someone early in their career with strong technical textile knowledge.
A candidate who enjoys working with materials and colors in a structured, detail-driven environment.
Individuals who can multitask, stay organized, and support multiple development tasks simultaneously.
Work Environment
This is a fully onsite role in Manhattan, NY.
You will work in a collaborative product development environment with daily interaction with the textile/materials team.
Benefits that Russell Tobin offers:
Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
Showroom Coordinator
Operations coordinator job in Stamford, CT
Adecco Creative is partnering with a global electronics company to recruit for an Experience & Showroom Coordinator. This position will be 5 days onsite in Stamford, CT. The role is ongoing contract and requires flexibility to work weekends and holidays as needed.
Job Summary:
We are looking for an organized and customer-focused Showroom Coordinator to manage the day-to-day operations of our kitchen appliance showroom. The ideal candidate will be responsible for ensuring the showroom runs smoothly, assisting customers with product inquiries, and supporting the events & marketing team. This role requires excellent communication, organizational skills, and attention to detail to create a positive customer experience.
Our environment is not a typical corporate event space. You will be part of a team with a strong collaborative work ethic that is passionate about putting their skills to work.
Key Responsibilities:
Maintain a clean, organized, and visually appealing showroom environment.
Greet customers warmly and assist with any inquiries.
Support the marketing & culinary team with administrative tasks, including scheduling appointments, tours, managing customer follow-ups, ordering supplies, fulfilling small appliance sales, event set up/breakdown.
Monitor inventory levels and communicate restocking needs with the manager.
Assist with operations of events, demonstrations, or training sessions held in the showroom.
Help curate new experiences at the brand to drive traffic and sales leads.
Handle customer service tasks, including addressing concerns and ensuring a seamless shopping experience.
Stay informed about product updates, promotions, and industry trends to better assist customers.
Develop and maintain relationships with event-related vendors & contractors including, but not limited to creative, external caterers, chefs, talent and support staff.
Assist with developing recap reports post event.
Assist with content capture of all events and assist with socializing on social platforms and website.
Facilitate on-going tours of facility
General administrative duties.
Qualifications:
Previous experience in retail, showroom, or customer service roles.
Strong organizational skills and attention to detail.
Excellent interpersonal and communication abilities.
Ability to multitask and manage time effectively in a fast-paced environment.
Basic knowledge of kitchen appliances or willingness to learn about product features and functionality.
Proficient in basic computer applications, inventory systems and other software solutions like Canva, Mailchimp, Envoy, Shopify, Toast.
Digital / Social media expertise (Facebook, Instagram, Twitter, YouTube, TikTok)
Flexibility to work weekends and holidays as needed.
Ability to lift up to 25lbs+
Marketing Operations Associate
Operations coordinator job in New York, NY
Titan is an award-winning wealth manager with a mission to increase our generation's compound growth rate. We plan to do this by putting a human wealth advisor in every pocket. Historically, wealth managers have been accessible to only the ultra-wealthy. With Titan, they're available to everyone. We harness frontier technologies like artificial intelligence to build a platform that gives advisors superpowers, enabling them to serve clients they historically never could. Backed by a16z, General Catalyst, Sam Altman, and many others, we manage over $1 billion in assets for clients across the country.
Why Join Titan
For the right person, we believe Titan will be one of the most rewarding jobs they ever have.
Ambitious Vision: When we put private wealth management in every pocket, we'll make a legacy-defining impact in growing our generation's wealth to new heights.
Critical Why Now: The advent of LLMs unlocks our vision to democratize personalized wealth management for everyone. This drives our urgency every day.
Disproportionate Impact: We're still at the beginning of our journey with a small team, which means your impact at Titan will disproportionately matter.
Vibrant In-Person Culture: We thrive on being a high-touch team, working together in the trenches in person (you'll see our founders in office every day).
Compensation: Titan offers competitive cash compensation and well-above-market equity packages because we want every team member to be an owner.
World-Class Investors: We're backed by top investors who share our bold vision, including a16z, General Catalyst, Y Combinator, and Sam Altman.
Role Overview
As a Marketing Operations Associate at Titan, you'll be the executional backbone of our marketing team - turning strategic direction into live, measurable campaigns from setup to post-launch.
You'll work directly with our Head of Growth to build, launch, and maintain initiatives across paid, SEO, lifecycle, and content channels.
This role is for someone who thrives in the details: you love getting things out the door, keeping systems clean, and wearing different marketing hats.
What You'll Do:
Campaign Execution & Coordination: Executing on launching campaigns across paid, and organic channels (Google, Meta, TikTok…), managing timelines, creative assets.
Lifecycle & CRM Support: Implement lifecycle campaigns in Braze or HubSpot based on defined logic and triggers, and support audience segmentation, tagging, and data hygiene.
Support SEO & GEO strategy: Keyword optimizations, linking hygiene, backlinking, and affiliate strategy execution.
Support Growth Tactics: you'll help evaluate, and execute on creative, measurable and impactful growth tactics for the business - including developing sales funnels and generating high quality leads.
Campaign metrics and build lightweight reports (from HubSpot, Braze, or GA4) to track conversions, engagement, funnel health, and draw actionable insights from.
Qualifications:
Minimum 2 years + experience in advertising, marketing, or Fintech.
Experience in CRM or lifecycle a bonus - Braze, klaviyo, iterable, or similar
Experience working with paid channels (Paid social, SEM etc)
Proficiency in marketing tools such as HubSpot, Braze, n8n, or similar.
Proficiency in building reporting dashboards in Google Sheets or similar.
Experience launching and maintaining campaigns across paid, email, or social channels.
Degree in Marketing, Communications, PR, Advertising. Experience with Finance a bonus.
Auto-ApplySpecialized Operations Associate - Saks Digital Return
Operations coordinator job in New York, NY
is All About Under the leadership of the Assistant General Manager, Operations, the Specialized Operations Associate is responsible for the daily operations of the General Office and operational functions of the Jewelry Department. Who You Are:
* Demonstrates comfort in flexing all communication styles and establishes positive interpersonal relationships
* Evaluates progress against key performance drivers and assess organizational opportunities and risks
* Drives positive outcomes through objectives and measures while monitoring progress and results
* Consistently generates and shares original ideas, tackling both simple and complex problems
You Also Have:
* Ability to lift cartons up to 15 lbs, climb ladders, and handle racks and carts of merchandise.
* Must have strong computer skills, i.e. Google, MS Office, and adapt to changing technology
* Ability to work well in a fast-paced, team oriented environment that requires a high degree of multi-tasking with minimal supervision
* Ability to work a flexible schedule as per business needs & adheres to Dependability standards
* Demonstrates attention to detail and keeps personal work space organized
* Ability to apply store policies & procedures to help in decision-making
* Verbal and written communication skills; handles telephone and face to face interactions effectively and professionally
* Maintains confidentiality when handling issues
* Other store initiatives as assigned by management
As The Specialized Operations Associate, You Will:
General Office
* Opening the store: safe, controller, registers and distributing reports
* Maintaining daily functions, including but not limited to; morning cash entry, processing bank deposits, reconciling chargebacks, and counting register and petty cash
* Resolving customer issues, both internal and external, i.e. researching/payment of bills, tracking/processing customer packages
Jewelry Operations
* Follows Jewelry Standards and Shipping Guidelines
* Receive, verify, and properly book all jewelry in accordance with Company standards
* Effectively processes re-tickets, RTV's, Transfers, ASN Shipments and price changes
* Retrieve and process all merchandise to be returned/transferred to the vendor in accordance with Company standards
* Ensure case counts are completed, all merchandise is entered into the case count system after receipt, and all discrepancies are reconciled
* Maintain a repair log, track all repairs sent to the vendor or local shop, and submit repair invoices
* Receive and verify all merchandise for trunk shows, assist in show set-up/take down and recap results
* Prepare and submit all special order requests and Statements of Sale when requested
* Communicate with Corporate Merchants, Account Payable, Inventory Control and vendors as needed
Common
* Internal Audit readiness and adherence to Internal Audit standards, including but not limited to monitoring vault/safe contents to remain up-to-date (audit ready)
* Assist managers and associates on the selling floor as necessary
* Process Fulfillment orders
* Ad hoc responsibilities as needed
Your Life and Career at SFA:
* Be a part of a team of disruptors focused on stores and redefining the luxury experience.
* Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate
* A culture that promotes a healthy, fulfilling work/life balance
* Benefits package for all eligible full-time Associates (including medical, vision and dental)
* An amazing Associate discount
Salary and Other Compensation:
The starting hourly rate for this position is between [$18.68-$23.35 per hour]. Factors which may affect starting pay within this range may include market, skills, experience and other qualifications of the successful candidate.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance).
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Thank you for your interest in SFA. We look forward to reviewing your application.
SFA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, SFA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SFA welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.
Health Program Administrator I
Operations coordinator job in New York, NY
Applications to be submitted by January 02, 2026
Compensation Grade:
P23
Compensation Details:
Minimum: $86,019.00 - Maximum: $86,019.00 Annually
Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).
Department
(OHEHR) AI - AIDS Institute
Job Description:
Responsibilities
The Health Program Administrator I will support health and human services initiatives designed to address the social determinants of health affecting communities with documented health disparities including but not limited to lesbian, gay, bisexual, transgender, queer/questioning, intersex, and other (LGBTQI+) individuals and families.
The incumbent will be responsible for program and contract management; fiscal and data management; conduct site visits and evaluate contracts to ensure initiatives/projects are achieving key performance measures; participate in assigned teams, committees, and work groups; develop written materials; participate in program planning and development; other appropriate related duties.
Minimum Qualifications
Bachelor's degree in a related field and three years of experience in the administration of personnel, fiscal, or other related operational activity; OR an Associate's degree in a related field and five years of such experience; OR seven years of such experience. At least one year of experience must have included supervision of staff and/or program management. A Master's degree in a related field may substitute for one year of experience.
Preferred Qualifications
Master's degree in a related field; at least two years working with community based organizations and health care providers; at least two years' experience managing or developing and implementing LGBTQ+, sexual health, or public health program services; at least two (2) years' experience in the administration and management of contractual requirements for government or foundation contracts/grants; at least two (2) years' experience in the development of program reports, evaluations, monitoring reports, and/or Requests for Applications (RFA); at least one (1) year of experience in budget development or management and oversight of program spending; at least one (1) year of experience with program data review and using data for quality improvement; experience delivering services to various populations, , including communities affected by health disparities; demonstrated proficiency with Microsoft Office (Word, SharePoint, MS Teams, Excel).
Conditions of Employment
Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.
Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.
Travel up to 25% of the time will be required.
Prior to hire, all HRI employees must reside within a reasonable commuting distance of their official work location and must also be located in, or willing to relocate to, one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts. Telecommuting will be available.
HRI participates in the E-Verify Program.
Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans
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About Health Research, Inc.
Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.
HRI offers a robust, comprehensive benefits package to eligible employees, including:
Health, dental and vision insurance - Several comprehensive health insurance plans to choose from;
Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit;
Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave;
Tuition support - Assistance is available for individuals pursuing educational or training opportunities;
Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;
Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;
And so much more!
Auto-ApplyLoan Operations Associate
Operations coordinator job in Jersey City, NJ
The Loan Operations team is responsible for the settlement and loan life cycle events related to Jefferies' purchase of secondary loans, Collateralized Loan Obligation and Total Return Swaps. The secondary loan market refers to the sale of loans that occur after syndication. It includes sales of trades of syndicated loans made by lenders in the original syndicate and those made by subsequent purchasers. On the Loan Operations team your responsibilities would include, but are not limited to:
Arranging the funding, purchase, and settlement of loans
Interpret Credit agreements
Reconciling settled positions
Reconciling cash related to purchases, loan repayments, fees, etc.
Processing business activity into Loan IQ
Assisting product controllers with the accurate capture of details into the General Ledger
Coordinating between Closers, Product Control, Treasury, and any other involved parties
Calculating LOR, delayed comp, cost of carry payments when needed
Coordinate and monitor payments and reconcile all differences with agent
Ad-hoc tasks as needed related to business activity
Desirable Qualifications:
Thorough knowledge of Finastra LoanIQ and how to operationally process secondary loans, CLO, TRS
Strong attention to detail, strong written and verbal communication skills, strong Excel skills (especially Pivot Tables and VLOOKUP), team player, proven ability as a self-starter, ability to think quickly under pressure
Understanding of basic BBG, computer programing (SQL) and data set manipulation a plus, but not required
Primary Location Full Time Salary Range of $80,000-$100,000.
#LI-MB1
Auto-ApplyRevenue Operations Systems Associate
Operations coordinator job in New York, NY
Are you a systems thinker with a knack for streamlining operations and optimizing CRM platforms? Do you enjoy solving complex integration challenges across multiple GTM tools? Are you passionate about leveraging data to drive clarity, alignment, and growth across Sales, Marketing, and Customer Success? If so, we invite you to be a part of our innovative team.
As a Revenue Operations Systems Analyst at Ridgeline, you'll play a critical role in building, maintaining, and evolving our go-to-market (GTM) systems. Reporting to the Revenue Operations Systems Lead, you'll partner closely with teams across Sales, Marketing, Customer Success, and IT to ensure that our Salesforce environment and related tools are fully optimized, integrated, and aligned to our business strategy. Your work will directly impact the efficiency and effectiveness of our customer-facing teams. You'll also leverage cutting-edge technologies-including AI tools like ChatGPT-to enhance automation, reporting, and data quality across the GTM tech stack.
At Ridgeline, how we work matters as much as what we build. Ridgeliners act like owners, choose growth over comfort, and communicate with transparency. We assume positive intent, bias toward action, and bring solutions-not just problems. We celebrate wins, learn from setbacks, and thrive in a resilient, collaborative, high-performing culture. If this excites you, we'd love to meet you.
You must be work authorized in the United States without the need for employer sponsorship.
The impact you will have
* Build and maintain components within Salesforce Sales Cloud, Service Cloud, and Experience Cloud, including custom objects, fields, workflows, flows, and automation
* Support the design and implementation of scalable enhancements that meet evolving GTM needs
* Configure and optimize Experience Cloud portals to enable visibility and collaboration for partners and customers
* Contribute to improvements in Service Cloud case management, automation, and internal support workflows
* Integrate and maintain connections between Salesforce and external GTM tools, including HubSpot, Apollo, Looker Studio, and Pendo
* Monitor system integrations and workflows to ensure accuracy, reliability, and operational efficiency
* Collaborate with stakeholders across Revenue Operations, IT, and GTM teams to align tools with business goals
* Ensure data quality and compliance through regular audits, deduplication, and adherence to governance policies
* Partner with Security and IT to manage user roles, access permissions, and system compliance
* Design and deliver reports and dashboards that provide actionable insights into GTM performance and pipeline health
* Translate business requirements into efficient, scalable systems solutions
What we look for
* 5+ years of experience in Revenue Operations, Salesforce Administration, or a related technical operations role
* Proficiency with Salesforce Sales Cloud, Service Cloud, and Experience Cloud
* Familiarity with GTM platforms and integrations (e.g., HubSpot, Apollo, Looker Studio, Pendo, Workato)
* Strong understanding of data governance, compliance, and CRM best practices
* Experience building reports and dashboards using Salesforce and analytics tools
* Excellent troubleshooting and problem-solving skills with a high attention to detail
* Effective communicator with a collaborative approach across technical and business stakeholders
* Salesforce Administrator certification (or progress toward certification) is a plus
* Willingness to learn about cutting-edge technologies while cultivating expertise in a business domain/problem space
* An aptitude for problem solving
* Ability to communicate effectively
* Serious interest in having fun at work
Bonus
* Experience with automation tools or scripting for Salesforce workflows
* Exposure to Workday or other enterprise systems
* Familiarity with AI tools used in RevOps or GTM systems
About Ridgeline
Ridgeline is the industry cloud platform for investment management. It was founded by visionary tech entrepreneur Dave Duffield (co-founder of both PeopleSoft and Workday) to apply his successful formula of solving operational business challenges with bold innovation and human connectivity to the unique needs of the investment management industry.
Ridgeline started with a clean sheet of paper and a deep bench of experts bound by a set of core values and motivated to revolutionize an industry underserved by its current tech offerings. We are building a new, modern platform in the public cloud, purpose-built for the investment management industry and we are prioritizing security, agility, and usability to empower business like never before.
With a growing campus in Reno and offices in New York, Lake Tahoe, and the Bay Area, Ridgeline is proud to have built a fast-growing, people-first company that has been recognized by Fast Company as a "Best Workplace for Innovators," by The Software Report as a "Top 100 Software Company," and by Forbes as one of "America's Best Startup Employers."
Ridgeline is proud to be a community-minded, discrimination-free equal opportunity workplace.
Ridgeline processes the information you submit in connection with your application in accordance with the Ridgeline Applicant Privacy Statement. Please review this statement in full to understand our privacy practices and contact us with any questions.
Compensation and Benefits
The cash compensation amount for this role is targeted at $137,500 to $162,500 OTE. Final compensation amounts are determined by multiple factors, including candidate experience and expertise, and may vary from the amount listed above.
As an employee at Ridgeline, you'll have many opportunities for advancement in your career and can make a true impact on the product.
In addition to the base salary, 100% of Ridgeline employees can participate in our Company Stock Plan subject to the applicable Stock Option Agreement. We also offer rich benefits that reflect the kind of organization we want to be: one in which our employees feel valued and are inspired to bring their best selves to work. These include unlimited vacation, educational and wellness reimbursements, and $0 cost employee insurance plans. Please check out our Careers page for a more comprehensive overview of our perks and benefits.
Auto-ApplyLogistics Coordinator
Operations coordinator job in Roslyn Heights, NY
At Life Couriers, we deeply understand and care about life‘s critical moments - to save lives. We are here to deliver the world‘s most time-critical diagnostics and therapies. Wherever logistics can make the biggest difference to a patient‘s life, you‘ll find us first. We aim to be the world‘s foremost group of life sciences logistics experts and we are committed to constantly pushing ourselves and the market towards new solutions for the benefit of patients. Life Couriers offers customized supply chain solutions by integrating specialized logistics services, providing a seamless customer experience.
A Logistics Coordinator is an essential role that helps a company get their product into the consumers' hands in a timely manner. Their responsibilities include overseeing aspects of dispatching, warehouse operations, and providing excellent customer service to our customers.
Responsibilities:
Coordinating transportation providers to ensure prompt and proper movement of shipments.
Responding to customer inquiries and referring clients to the proper channels.
Reviewing purchase orders and shipping documents to ensure accuracy.
Notify clients well in advance of potential late deliveries.
Making special shipping arrangements as necessary.
Build routes and reoccurring orders in TMS.
Tracking and fixing shipping errors.
Ensuring that the quality of all services provided meets the required standards.
Developing processes that make the supply chain more efficient and organized.
Monitor driver electronic logs, driver scorecards, and E-log hardware.
Cover routes if needed.
Other responsibilities as assigned by management.
Schedule:
Monday - Friday 4pm to 1:30am
Please note that these hours are subject to change based on business needs. Flexibility in availability is essential, as adjustments may be required to meet operational demands. Further details will be discussed during the interviewing process.
Compensation:
$67K Annually to start
Requirements
Skills Required:
Intermediate proficiency in Microsoft Suite applications.
Excellent communication skills to collaborate with others under any type of condition.
Excellent clerical and organizational skills to keep track of schedules, routes and personnel.
Knowledge of computers for scheduling and other dispatching duties.
Ability to multitask with different, and sometimes conflicting, events happening at the same time.
Able to work under stress in a fast-paced work environment.
Keen attention to detail.
Travel & Work Conditions:
Primarily sedentary.
Occasionally required to lift up to 50 pounds.
Exposure to weather elements when outside or driving.
Education and Experience:
At least 21 years of age.
High school diploma or higher required.
2+ years of experience in an administrative role required.
2+ years of customer service experience required.
Has a valid driver's license with no more than 2 moving violations or at fault accidents in the previous 3 years.
Work Authorization:
Must be authorized to work in the United States without any type of work authorization or work sponsorship now or in the future.
Safety Sensitive Position:
No.
What we offer:
Weekly pay
Medical, Dental, Vision Insurance are available to employee on the first of the following month after hire
401(k) with match
Short- & Long-Term Disability
Employee Assistance Program
Company paid and optional Life Insurance
Optional Hospital, Critical Illness, and Accident Indemnity Insurance
Paid Time Off & Sick Pay
Advancement opportunities in a fast-growing organization
Life Couriers is committed to a diverse and inclusive workplace. Life Couriers is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Salary Description $67K Annually
PGIM Private Capital: Investment Operations Specialist (Hybrid/Newark, NJ)
Operations coordinator job in Newark, NJ
Job Classification:
Investment Management - Investment Operations
As the Global Asset Management business of Prudential, we're always looking for ways to improve financial services. We're passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world.
We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you'll unlock a motivating and impactful career - all while growing your skills and advancing your profession at one of the world's leading global asset managers!
If you're not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that's investing in your future by shaping tomorrow today.
At PGIM, You Can!
What you will do
As part of the PGIM Private Capital (PPC) Investment Operations team, you will play a critical role in supporting our Private Credit investment business. This position focuses on loan servicing for PPC's Direct Lending platform and requires close collaboration with internal and external stakeholders to ensure seamless deal execution.
You will be responsible for managing the full lifecycle of loan servicing activities, ensuring operational excellence and compliance across all transactions. Your role will involve coordinating with deal teams, fund operations, and external banking partners to facilitate accurate and timely settlements. You will also contribute to strategic initiatives aimed at enhancing system capabilities and streamlining processes.
What you can expect
Daily operational support for fund operations, deal teams, and business partners.
Monitoring of foreign currency transactions and bank account reconciliations.
Research and resolution of operational discrepancies.
Review and validate closing documentation, including credit agreements, funding memos, and wire instructions.
Ensure all trade and funding details are accurately captured in internal systems prior to settlement.
Set up and maintain loan records, including interest rates, payment schedules, and amortization structures.
Monitor and process scheduled and unscheduled loan activity such as interest payments, principal repayments, rollovers, and prepayments.
Track and reconcile borrower payments, ensuring timely application and resolution of discrepancies.
Maintain accurate and up-to-date records in Wall Street Office or equivalent loan servicing platforms.
Support system enhancements and process improvements to increase efficiency and reduce risk.
Assist in the development and documentation of standard operating procedures.
Mentor and support junior team members, fostering a collaborative and high-performing environment.
Navigate complex settlement activities with borrowers and the banking community.
What you will bring
4+ years of experience in banking or financial services.
Bachelor's degree (all disciplines considered).
Experience with direct lending or private credit funds is a strong plus.
Familiarity with loan closing and servicing processes.
Wire transfer and banking operations experience preferred.
Knowledge of Wall Street Office is a plus.
Exceptional attention to detail and organizational skills.
Proficiency in Microsoft Office, especially Excel.
Strong communication, analytical, and problem-solving skills.
Ability to manage multiple priorities in a fast-paced environment.
Note: Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $85,000 to $90,000. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills. Roles may also be eligible for additional compensation and/or benefits. Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.
What we offer you:
Market competitive base salaries, with a yearly bonus potential at every level.
Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
401(k) plan with company match (up to 4%).
Company-funded pension plan.
Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.
Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance. To find out more about our Total Rewards package, visit Work Life Balance | Prudential Careers. Some of the above benefits may not apply to part-time employees scheduled to work less than 20 hours per week.
Prudential Financial, Inc. of the United States is not affiliated with Prudential plc. which is headquartered in the United Kingdom.
Prudential is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, national origin, genetics, disability, marital status, age, veteran status, domestic partner status, medical condition or any other characteristic protected by law.
If you need an accommodation to complete the application process, please email accommodations.hw@prudential.com.
If you are experiencing a technical issue with your application or an assessment, please email *************************************** to request assistance.
Auto-ApplyInternal Systems Coordinator
Operations coordinator job in Mamaroneck, NY
PATIENT CARE ASSOCIATES, INC.
The Internal Systems Coordinator will act as an integral part of the Patient Care team. Their main responsibilities are to provide excellent customer service and provide technological support to both clients and employees.
System Coordinators should demonstrate behaviors that reflect a Culture of Service and be able to maintain composure and pleasantries while working in a fast-paced environment. Shift: Sunday through Thursday 1pm-9pm
Primary Duties and Responsibilities:
Answer phones in a professional and courteous manner
Communicate effectively with staff, clients and vendors
Review, investigate and maintain daily QA reports/checks
Assist staff with hardware and software challenges
Maintain working components through repair or replacement
Monitor deliveries and shipments for staff and clients
Conform to all applicable HIPAA compliance and safety guidelines
Conform to PCA standards and protocols
Report to Systems Administration Manager
Additional duties as delegated by management
Secondary Responsibilities:
Safe transport of vehicles and/or equipment to field staff or vendor sites
Process telephone and electronic orders/inquiries and requests as needed; refer where applicable
Verify Patient Demographics including insurance, social security numbers, DOB etc.
Request and obtain proper medical documentation/notes where applicable
Various clerical duties as needed
Shipping & Logistics Coordinator
Operations coordinator job in Secaucus, NJ
Title: Shipping & Logistics Coordinator
Salary: $28.00-$30.00
The purpose of the position is to coordinate outbound and inbound shipments ranging from local deliveries to international shipments and everything in-between. This person will help develop internal process to address workflow, gear utilization and general inventory in conjunction with already established processes nationally.
Key Responsibilities:
Schedules drivers to perform local deliveries.
Scheduels subrental pickup and returns.
Coordinates Hotshots (airfreight).
Performs administrative tasks to support Operations Department including updated dispatch and inbound schedules, record keeping, and accounting.
Works with Sales staff and project management in order to plan for pick-up and delivery times.
Provides freight cost quotations to sales staff.
Updates freight cost database with current costs.
Determines space requirements of shipments in trucks and shipping containers.
Negotiates rates with 3
rd
party carriers (including comparative rates), freight forwarders, and couriers.
Ensures costs are kept to a minimum without sacrificing service quality or accuracy.
Ensures all vehicals are maintained.
Maintains service logs for each vehicle.
Other duties as assigned by the Director of Operations.
Position Type/Expected Hours of Work:
Full-time, ability to work flexible hours, including nights and weekends. Availability to work overtime.
Requirements:
A minimum of 5 years in a professional audio, video and lighting environment preferred.
General knowledge of all aspect of Audio Visual including, Video, LED, Lighting and Audio
Highly Organized, hands-on approach.
Upbeat team player who can work independently.
Attention to detail and ability to meet deadlines.
Excellent communication skills and ability to work in a fast-paced ever-changing environment with an emphasis on strong customer service.
Problem solver and ability to work under pressure and to tight deadlines.
Experience in management and or operations within a live performance service company is a plus.
Knowledge and familiarity with database equipment reservation systems.
R2 inventory software experience a plus.
Some experience in a warehouse or shop environment is a plus.
Computer literacy.
Proficient in MS Office Software (Outlook/Word/Excel).
Basic understanding of ATA Carnet format.
Clean driver license
CDL Class A license a plus
CDL Class B license a plus
CDL Class D license a plus
Project Controls Coordinator
Operations coordinator job in New York, NY
As the Project Controls Coordinator with APTIM, you will be responsible for the performance of all Project Administrative functions to ensure tasks are completed in an efficient and effective manner and in accordance with Company and Standard Operating Procedures. May be responsible for Project Administrative functions at multiple projects. Administrative Support for projects as required by the specific project(s) being supported.
This position will support the Fresh Kills Landfill Gas project on Staten Island and will require an onsite presence. In addition to the duties listed below, this position will be responsible for creating and managing client invoices to the City of New York which includes certified payroll.
Key Responsibilities:
* Review daily work logs for content and completeness.
* Track and management of onsite construction equipment: maintenance, forecast assistance, etc.
* Track /reporting of Government GFP/GFE government furnished equipment as custodian per AMS-300-01-PR-40000
* Creation and processing of E-Requisitions for procurement
* Perform monthly accrual of project costs and revenue for accrual method accounting and forecast development
* Assist with Receipt, inspection of materials and 3-way match receiving
* Monitoring and Management of AP through TAP or APTIM Smart Viewer
* Coordinate site travel for field personnel
* Participate in Negotiation of contracts and agreements with vendors, subcontractors, and other external parties to secure the necessary periodic reporting data for cost status and forecasting.
* Perform daily and weekly cost/timekeeping tracking if warranted, including timesheet reconciliation.
* Comparing Contractor invoice submittals against final project quantities and against contractor agreed costs to their invoices.
* Review of Subcontractor invoices for content and accuracy.
* Perform timesheet audits.
* Perform expense report audits.
* Gathering, compiling, and reporting of contractor production data.
* Work with the Project Team to tie site completions to contractor invoice submittals.
* Perform or lead any high priority projects that come up day to day.
* Responsible for p-card and associated management of procurement, reconciliation process, including management of LVE purchases on p-card for Equipment Services group ownership per AMS-855-01-WI-00200.
* MS Excel proficiency required: running reports and extracting datasets for use in project analytics.
Basic Qualifications:
* Must have a minimum of 3-5 years experience
* Responsibly handle and protect confidential information.
* Ability to multi-task.
* Excellent interpersonal skills, self-motivated, and adaptable in a fast-paced, dynamic, deadline-driven environment.
* Strong written and oral communication.
* Strong time management and organizational skills.
* Familiarity with MS Outlook, Teams, Word, Excel and ERP Software.
* Requires problem solving and decision-making skills.
* Ability to identify and prioritize critical tasks.
* Ability to coordinate efforts with project personnel.
* Highly proficient in data entry and reconciling issues relating to costing and time entry.
* Uses time effectively; anticipates obstacles, adjusts priorities as needs change and keeps others informed of progress.
* Work independently with minimal Supervision, leads processes and tasks.
* Has full proficiency gained through job-related training and considerable work experience.
ABOUT APTIM
APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence.
What you can expect from APTIM:
* Work that is worthy of your time and talent
* Respect and flexibility to live a full life at work and at home
* Dogged determination to deliver for our clients and communities
* A voice in making our company better
* Investment into your personal and professional development
As of the date of this posting, a good faith estimate of the current pay range for this position is $low to $high Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.
Employee Benefits
APTIM Corporate is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace ************************************
* Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location.
* Life insurance
* Short-term and long-term disability insurance
* Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
* 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
* APTIM 2025 401(k) Plan Features (makeityoursource.com)
* APTIM - Helpful Documents
Watch our video:
About APTIM - In Pursuit of Better
Community Project Coordinator
Operations coordinator job in Hoboken, NJ
As a Property Operations Coordinator, will be responsible for assisting the community manager and helping administer the day-to-day operations of the community association business including but not limited to maintaining communications with the board of directors, association manager, association staff and homeowners.
Your Responsibilities:
* Assure that the policies, resolutions and other acts of the board are carried out
* Be knowledgeable of all association governing documents, rules and regulations and general legal requirements of a community association
* Provide excellent customer service and maintain open lines of communication with fellow associates, homeowners and the board
* Follow all policies and procedures of the association
* Log work requests and homeowner inquiries in Connect and generate work orders for maintenance staff and/or contractors
* Update work order log with notes and action taken by vendors.
* Close open work orders in system when complete by vendor.
* Provide management with work order log for inclusion in board package.
* Assist management within depth property site inspections, as needed.
* Contact vendors to discuss pending issues, necessary services, lack of performance regarding work orders, coordinate repairs, and follow up work completed.
* Responsible for rules and regulations, violations; calls, letters and follow-up as directed by management.
* Ensure maintenance of all files, records and correspondence in accordance with company procedures and good business practices
* Attend board meetings
* Conduct regular inspections of modifications to ensure compliance with association rules and regulations. Prepare and maintain log of violations.
* Serve as liaison with committees, as appropriate
* Assist with establishing an annual calendar indicating all association activity, deadlines, election, meetings, projects, etc.
* Review and be familiar with all policies of insurance to ensure adequate coverage
* Assist all walk-in homeowners and refer to management, when necessary.
* Maintain association filing and recordkeeping - homeowner filing, correspondence, work orders, accounting documentation, etc.
* Mailings, as needed and required.
* Meet with management weekly to ensure completion of open action items.
* Facilitate all modification requests
* Set up homeowners with site access and orient new homeowners, as needed (i.e., Connect access, reservation systems, etc.)
* Update and maintain community information in Connect.
* Utilize Connect for all mass communications to homeowners, subject to board authorization.
Skills & Qualifications:
* Bachelor's Degree preferred, minimum of 2 years of business experience
* Strong organizational skills
* Strong written and verbal communication skills
* Excellent word processing, mathematics, and computer skills required.
What We Offer:
As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions.
Compensation:
$23 - $24/hour
Disclaimer Statement:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.