Project assistant jobs in Moore, OK - 192 jobs

Administrative Assistant Compensation: $17 / hour Inceed has partnered with a great company to help find a skilled Administrative Assistant to join their team! Join a dynamic team within the employee group insurance division at a leading healthcare authority. This exciting opportunity is open due to immediate project needs, offering a chance to contribute to vital administrative functions. It is a short-term opportunity, perfect for those looking to make an impact quickly, with the position running for 2-3 months until the project ends. Dive into a supportive environment where your skills will be valued and your contributions recognized. Key Responsibilities & Duties: Provide administrative support to the EGID division Manage and organize documentation efficiently Coordinate meetings and schedules Assist with data entry and record maintenance Communicate effectively with team members and stakeholders Required Qualifications & Experience: Proven experience in an administrative role Strong organizational and multitasking skills Proficiency in Microsoft Office Suite Excellent communication skills Nice to Have Skills & Experience: Experience in a healthcare or insurance environment Familiarity with data management systems Perks & Benefits: 3 different medical health insurance plans, dental, and vision insurance Voluntary and Long-term disability insurance Paid time off, 401k, and holiday pay Weekly direct deposit or pay card deposit If you are interested in learning more about the Administrative Assistant opportunity, please submit your resume for consideration. Our client is unable to provide sponsorship at this time. We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We're here to help every person, whether client, candidate, or employee, find and secure what's better for them. Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Campus OSU-Oklahoma City Contact Name & Email Tiffany Smith, *************************** Appointment Length Regular Continuous/Until Further Notice Hiring Range $15.00 - $15.52 Hourly Performs skilled administrative and clerical duties including basic level accounting utilizing Excel spreadsheets under limited supervision to assist the Dean. Handles finances, including reporting, purchasing and some payroll activities. Works with faculty, staff, students, departments and other schools. Essential Job Functions: Effectively manages all communications between students, school personnel, and other staff. Resolves issues, staying within scope of position. Types, compiles, prepares and composes documents, reports, bulletins, and written communications. Coordinates collection and preparation of operating reports such as termination and new hire Request and Personnel Action Forms, budget expenditures, statistical records of performance data and student information. Handles all finances including preparation and filing purchase orders and requisitions through OK Corral, coding invoices, handling credit card transactions, etc. under the direction of the Dean. Assists with inventory and basic revenue bookkeeping activities and prepares necessary financial reports. Tracks expenditures. Works with outside parties to schedule rural fire skills classes using Slate. Sets up registration payments for special events in slate. Collects and reports registration payments from Slate and deposits into fund accounts. Prepare adjunct payroll reports, payroll forms, special pays, and monitors payroll process for School of Human Services. Assists with enrollment procedures, tuition waivers, database entry and student information. Maintains departmental inventory by counting material, equipment, or supplies in stock and orders according to school's need. Contacts appropriate individual for equipment repairs for offices; and performs simple preventative maintenance on office equipment. Answer telephone and give information to callers or routes call to appropriate area, and places outgoing calls. Provide assistance or technical information concerning policies, procedures, and other details. Takes and delivers messages. Organizes, maintains, and scans various files including confidential files. Schedules meetings and ensures all information is gathered and arrangements are made. Assists with travel arrangements, appointments, and schedules. Prepare travel and expense reports as necessary. Maintains minutes and administrative duties at school meetings and Advisory Board meetings. Picks-up, sorts and delivers mail and print jobs daily. Processes daily mailings, bulk mailings, faxes, Fed ex and courier services. Completes all mandatory training and participates in a minimum of two professional development opportunities each year. Performs other related assigned duties. The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Required Qualifications: High School/GED (degree must be conferred on or before agreed upon start date) Three years of experience in administrative support, office operations or general office management. Knowledge, Skills, and Abilities: Ability to prepare financial information using Excel spreadsheets with accuracy and detail, and ability to understand the budget process and financial documents. Must be an independent thinker, capable of coordinating projects without daily supervision. Ability to work in a sensitive, highly confidential and professional environment. Ability to work as a team, and coordinate special projects as assigned. Ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail. Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately with all students, faculty, staff and community partners. High degree of initiative to work independently and also collaborate in a team environment. Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook). Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism. Demonstrated history of ethical and professional behavior. Preferred Qualifications Associate's Experience in higher education, basic budgeting, accounting skills, and strong computer skills. Experience with Banner and Slate a plus. Working Conditions: Must be able to work flexible hours to include some nights and weekends. Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms. Physical Requirements: Duties require extended periods of sitting, talking and listening. Duties require extensive use of computers, telephone and other office equipment. Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift). The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

* 493274 * Langston * OFFICE OF PRESIDENT (LU) * Staff Full-time * Opening on: Oct 9 2025 * Office of President (LU) * Bachelor's degree Add to favorites View favorites Campus LANGSTON Contact Name & Email Nika Wilson, ***************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $34,000 - $39,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About This Position The Office of the President is seeking a highly professional, polished, and service-oriented Administrative Specialist to serve as the primary point of contact in the front office of the President's Suite by providing high-level administrative support. This role is critical as one of the first impressions of the University and requires a consistently high level of professionalism in both attire and conduct. The Administrative Specialist serves as a key resource to both internal and external stakeholders and is responsible for opening the office each day, greeting and directing visitors, and coordinating general office functions to ensure the Office of the President operates smoothly. In addition, this position provides administrative support and responds to time-sensitive requests at the direction of the President and the President's Executive Assistant. The role requires discretion, sound judgment, flexibility, and the ability to adapt to changing priorities, particularly when handling sensitive and confidential information related to Human Resources, fiscal matters, and University business operations. Key Duties and Responsibilities * Open and prepare the Office of the President each business day, ensuring a professional, polished, and welcoming environment appropriate for an executive office. * Serve as the first point of contact for visitors, students, faculty, staff, and external stakeholders, demonstrating exceptional customer service, professionalism, and discretion. * Manage incoming and outgoing mail, deliveries, and correspondence. * Maintain office supplies, branded materials; place orders as needed. * Coordinate equipment service requests and submit work orders for building and room needs. * Maintain organized electronic and physical filing systems for active and inactive records. * Retrieve and provide requested information to support executive office operations. * Draft routine correspondence and assist with presentations and reports. * Provide day-to-day guidance to student employees assigned to the Office of the President, including scheduling and time approval. * Perform other duties as assigned to support the overall operations and objectives of the Office of the President (including tasks such as event preparation, invoice processing, procurement requests, reconciliation of purchasing documents, meeting logistics, and catering coordination). Required Qualifications * Associate's degree or higher from an accredited institution or equivalent combination of education and relevant experience. * Three (3) or more years of progressively responsible administrative or office support experience. * Demonstrated ability to handle confidential and sensitive information with professionalism. * Strong organizational, communication, and interpersonal skills. * Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Preferred Qualifications * Bachelor's degree from an accredited institution. * Experience supporting an executive-level or higher education office. * Familiarity with procurement systems such as SciQuest/OK Corral. * Experience coordinating meetings, events, or executive communications. Knowledge, Skills, and Abilities * Ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Professional demeanor with strong customer service skills. * Ability to work effectively with diverse populations, including students, faculty, administrators, and external partners. * Strong attention to detail and follow-through. Professional Standards This position represents the Office of the President and the University to internal and external audiences. The successful candidate is expected to maintain a high standard of professionalism at all times, including appropriate business attire, professional demeanor, confidentiality, and respectful communication. Why Join the Office of the President This role offers the opportunity to provide essential support to the Office of the President, contributing to the smooth operation of the executive office and initiatives that advance the mission and strategic objectives of the University. Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Administrative Assistant I -1307 Langston VP OPERATIONS (LU) Outreach and Engagement Specialist, 001369 Langston VP OPERATIONS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=adcfad3525044cc263f2eaac6b3f6ad5&postfix=2_0">

COMPANY SUMMARY Oklahoma Environmental Services (OES) is a professional environmental consulting and services firm providing full-spectrum solutions to clients across multiple industries. OES is a leading provider of environmental services specializing in environmental mitigation, remediation, risk assessment, restoration and compliance management. We offer a complete range of services including Environmental Consulting, Dual Phase Vacuum Extraction, Excavation & Petroleum Storage Tank Removal, Environmental Systems Operation & Maintenance, Monitoring Well Drilling and Plugging, Soil & Groundwater Sampling & Remediation, Oilfield Services, Compliance Management & Audits, Phase I & Phase II Environmental Site Assessments, Real Estate and Brownfields assessments, Spill Prevention and Storm Water Plans, Asbestos Survey, and Statistical Inventory Reconciliation (SIR). Motivated environmental professionals with Phase 1 & Phase 2 assessments, NEPA, Lead Based Paint and Asbestos, Oil & Gas, Water & air Quality experience are encouraged to apply and join our Team. Job Summary The Project Assistant will provide administrative and support services within the Project Management department. Supervisory Responsibilities None. Duties/Responsibilities Provides administrative and support services to the Project Manager. Assists with the coordination of projects, including those related Phase I and Phase II site assessments, technical report writing, and additional site techniques. Assists with budget preparation, project changes, development of goals, and short- and long-range planning. Maintains necessary files and records be compliant with local, state, and national laws, guidelines, and ordinances. Aid in remediation with field staff and Project Managers. Assist with the development of training materials and SOPs for in-house purposes. Dedicate the necessary time to complete work duties, which may require working more than 40 hours per week, and sometime requires work during non-regular business hours and from home. Promotes a cooperative and supportive work environment and performs other related work as required and other duties as assigned. Required Skills/Abilities Excellent written and verbal communication skills. Knowledge of project management principles and practices. Knowledge of administrative principles and tasks. Ability to remain calm in high pressure situations. Current knowledge of principles and techniques involved in environmental site assessments. Be thorough and pay great attention to detail. Ability to maintain necessary files and administrative records. Proficient in Microsoft Office Suite or similar software. Education and Experience Bachelor's degree in environmental science, Physical Science or Geology preferred but not required. Extensive previous experience may be substituted. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to work in different weather conditions. Must be able to travel and possibly stay overnight at times when the job requires. Must be able to lift up to 25 pounds at a time. Must be able to wear required PPE. Must be able to traverse dangerous and hazardous areas during a variety of situations.

Job Posting Title Program/Project Coordinator Agency 805 DEPARTMENT OF REHABILITATION SERVICES Supervisory Organization Dept Rehabilitation Services Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Monthly/Annual Salary: Monthly Annual Level I (Pay band H) $5,833.33 $70,000.00 Basic Purpose Positions in this job family are assigned responsibilities for coordinating program or project workflows, timelines, and deliverables that align with agency priorities and operational requirements. This includes identifying gaps, barriers, or delays that may delay operational success of the project or program. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following: * Plans, directs, coordinates, or supports the program or project related work activities, tasks, and workflow among program or project staff, vendors, stakeholders, and affected department units. This may include oversight of the day-to-day progress of the program or project, initiatives, tasks and activities by monitoring the various timelines of the program or project components, the budget and purchasing processes, and other aspects of the program or project to ensure completion dates are met. * Prepares, monitors, assists, or supports the budget and may perform or assist in the purchasing activities for the program or project. This may include approving claims for payment, reconciliation of invoices or other program or project documents related to the budget. * Works with individuals and groups of people in different roles in the agency, external partners, customers, or vendors to gather, clarify and report information accurately on various aspects of the program or project. * Serves as the liaison to team members, stakeholders, vendors, and affected agency staff. * Maintains a log of questions and concerns about the program or project and provides data and information in response to inquiries. This may include collaborating with others to solve problems and communicate solutions effectively and clearly. * Prepares or assists in the preparation of management reports and complex documentation pertaining to the program or project in a succinct and clear manner by using narratives, charts, tables, and graphs, to convey the purpose and status of the program or project. * Provides status reports to the manager(s) on the health of the program or project throughout the life cycle. The reports should include the status, assigned tasks, budget and purchasing activities, identification of any potential risks that would cause delay, and other information required by agency policies, practices, or procedures. * Documents processes and instructions to navigate the workflow of the program or project. * Advises and assists in implementing programs or projects in accordance with department policies and timelines. * Attends team meetings as requested. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. This is the basic or entry level of the job family where incumbents are responsible for performing basic and routine professional program or project activities or the assigned program or project building their skills in all aspects of coordinating the assigned program or project. This includes gaining proficiency in budgeting, purchasing, contracting, grant administration, and project management. Incumbents may serve as an assistant Program/Project Coordinator. Knowledge, Skills, Abilities and Competencies In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s). Knowledge, Skills, and Abilities required at this level include knowledge of the principles and practices of project management; of federal and state laws and regulations relating to the administration of assigned program or project; of agency and state financial and operational rules and procedures relating to budgeting, purchasing, contracting, grant administration; and of team or group dynamics. Skills required at this level include skill in report writing; in presenting information to individuals at all levels in small to large settings; in editing reports and presentations; in establishing and maintaining effective relationships; and in managing competing priorities within the program or project. Abilities required at this level include the ability to coordinate activities and resources; to communicate effectively, both orally and in writing; to exercise good judgment in situation analysis and decision making; to plan, direct, monitor, and review work others; to analyze data and apply it effectively to the program or project; and to apply the principles and practices of team dynamics to ensure completion of tasks and the program or project. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree OR an equivalent combination of education and relevant work experience substituting one (1) year of the required education for one (1) year of relevant work experience. Special Requirements Requires fluency in American Sign Language. Must be able to work well with Deaf, DeafBlind, and Hard of Hearing communities. Some agencies may require a specific type of degree or course of study. Additional Job Description Position is located in the Executive Division at DRS State Office in Oklahoma City. Essential Functions: Position serves as manager of a major statewide specialized program responsible for the development, coordination, and implementation of Oklahoma's interpreter certification, accreditation, and registry systems. Position provides program-level leadership to ensure interpreter services are accessible, compliant with state and federal requirements, and responsive to the evolving needs of Deaf, Hard of Hearing, and DeafBlind communities. Must be able to work well with Deaf, DeafBlind, and Hard of Hearing communities and have ASL fluency. Applicant must be willing to perform all job-related travel. Trial period (if applicable) is required. Preferred Qualifications: Strong organizational, communication, and administrative abilities. Preferred Education and Experience: A master's degree or equivalent experience. Background Check: The Department of Rehabilitation Services will conduct a criminal background check on new hires as part of an offer of employment that is made contingent upon a successful criminal background check. Benefit Highlights: The Department of Rehabilitation Services provides a comprehensive benefits package designed to support our employees and their dependents. Benefits Include: * Generous state paid benefit allowance to help cover insurance premiums * A wide choice of health insurance plans with no pre-existing condition exclusions or limitations * Flexible spending accounts for health care expenses or dependent care * Employee assistance programs and health and fitness programs * 11 paid holidays * 15 days of vacation and 15 days of sick leave for the first year * Retirement Savings Plan with a generous match * Longevity Bonus for years of service * 5% additional pay for the possession of an appropriate professional certification or licensure * Training opportunities to help meet CEU requirements Method of Application: Applicants without previous state service, with previous state service but not currently employed by a state agency must apply though the Workday on-line External Listings applicant system (State of Oklahoma Careers (myworkdayjobs.com). Current State of Oklahoma employees must apply through the Workday on-line Internal Listings applicant system (Find Jobs - Internal State of Oklahoma - Workday (myworkday.com) For questions regarding specific duties or details of this job, please contact Human Resources at ************. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

At Trisura, we expect more because we believe it can be done better. Trisura brings innovative solutions and expertise through a select network of both national and regional brokerage firms. The company was founded in 2006 and operates across North America. With offices throughout Canada and the United States we are uniquely positioned to satisfy all varieties of risk. We are currently seeking a qualified individual for the following opportunity Junior Project Manager - Oklahoma City Position Summary The Junior Project Manager supports the planning, coordination, and execution of cross‑functional projects within the Strategic Solutions organization. This role is ideal for someone who is eager to learn Agile and hybrid delivery practices, strengthen their business analysis skills, and grow into a fully autonomous project manager. The Junior PM will assist in gathering requirements, organizing project documentation, tracking timelines, and communicating with stakeholders under the guidance of senior project leaders. This position offers hands‑on experience across both technical and business projects while building foundational PM competencies. Key Responsibilities Business Analysis & Problem Solving * Assist in gathering and documenting requirements, user stories, and acceptance criteria.• Support creation of process maps, workflow diagrams, and simple functional documentation.• Help identify inefficiencies or gaps by observing stakeholder discussions and reviewing existing processes.• Collaborate with business analysts and senior Project Managers to translate business needs into actionable tasks for development teams.• Participate in test planning and execution, including basic regression or user acceptance testing. Project Coordination & Delivery Support * Support the project lifecycle by helping maintain schedules, task lists, RAID logs, and meeting notes.• Coordinate and prepare materials for sprint ceremonies, workshops, and project meetings.• Assist in tracking milestones, dependencies, and risks, escalating issues as needed.• Ensure project documentation is organized and updated in tools such as JIRA, Confluence, or SharePoint.• Help maintain compliance with internal processes, SDLC steps, or lightweight SOX requirements. Cross‑Functional Collaboration * Work closely with both business and technical teams to ensure timely communication and follow‑up.• Assist senior Project Managers in stakeholder alignment, requirements gathering sessions, and demo reviews.• Build strong working relationships with internal partners, learning how different teams contribute to successful delivery.• Shadow senior Project Managers to learn effective facilitation, conflict resolution, and cross‑team coordination. Data & Performance Tracking * Help collect and track project KPIs, adoption metrics, delivery velocity, or other performance indicators.• Support basic data analysis to identify trends, issues, or improvement opportunities.• Contribute to project retrospectives by preparing summaries, observations, and proposed improvements. Solution Delivery Support * Become familiar with key internal systems and applications relevant to assigned projects.• Assist in coordinating deployment activities, validation steps, and post‑launch monitoring.• Help gather early feedback from users and support iterative improvements. Professional Growth & Strategic Exposure * Gain exposure to product strategy, requirements prioritization, and roadmap planning through involvement in project discussions.• Assist senior PMs in preparing slide decks, summary reports, or talking points for leadership updates.• Learn to present data, project status, and recommendations in a clear and structured way. Qualifications Bachelor's degree in Business, Computer Science, Information Systems, or related field (preferred) Basic understanding of project management methodologies (Agile, Hybrid, or Waterfall).Familiarity with JIRA, Confluence, Sharepoint, or similar tools (exposure is acceptable).Strong communication, organization, and analytical skills.Ability to manage multiple tasks and follow through on assigned responsibilities.Comfort learning technical concepts and collaborating with IT teams. Previous experience in project coordination, business analysis, or related roles (internships included). Preferred Qualifications: Experience with process documentation tools (Visio, Lucidchart, Miro).Exposure to software development or SaaS environments.Basic understanding of UX, testing practices, or systems integrations.Early progress toward certifications such as CSM, CSPO, or CAPM. If you are looking for a career in an exciting and rewarding company, are driven to excel, thrive in a team environment and want to contribute to the success of an organization that values your contribution, we would like to hear from you! We thank all candidates for their interest, however only those selected for an interview will be contacted. Here at Trisura, we are committed to an inclusive and barrier-free workplace that reflects diversity. Accommodation will be provided on request for candidates taking part in all aspects of our recruitment and selection process. All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. Trisura offers a comprehensive benefit package that includes medical, dental, and vision insurance, as well as 401(k) with company match and Employee Stock Purchase Plan.

Job Posting Title Program/Project Coordinator I Agency 840 OKLAHOMA WORKFORCE COMMISSION Supervisory Organization Oklahoma Workforce Commission Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $55,500 - $60,000 Job Description Basic Purpose Positions in this job family are assigned responsibilities for coordinating program or project workflows, timelines, and deliverables that align with agency priorities and operational requirements. This includes identifying gaps, barriers, or delays that may delay operational success of the project or program. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following. • Plans, directs, coordinates, or supports the program or project related work activities, tasks, and workflow among program or project staff, vendors, stakeholders, and affected department units. This may include oversight of the day-to-day progress of the program or project, initiatives, tasks and activities by monitoring the various timelines of the program or project components, the budget and purchasing processes, and other aspects of the program or project to ensure completion dates are met. • Prepares, monitors, assists, or supports the budget and may perform or assist in the purchasing activities for the program or project. This may include approving claims for payment, reconciliation of invoices or other program or project documents related to the budget. • Works with individuals and groups of people in different roles in the agency, external partners, customers, or vendors to gather, clarify and report information accurately on various aspects of the program or project. • Serves as the liaison to team members, stakeholders, vendors, and affected agency staff. • Maintains a log of questions and concerns about the program or project and provides data and information in response to inquiries. This may include collaborating with others to solve problems and communicate solutions effectively and clearly. • Prepares or assists in the preparation of management reports and complex documentation pertaining to the program or project in a succinct and clear manner by using narratives, charts, tables, and graphs, to convey the purpose and status of the program or project. • Provides status reports to the manager(s) on the health of the program or project throughout the life cycle. The reports should include the status, assigned tasks, budget and purchasing activities, identification of any potential risks that would cause delay, and other information required by agency policies, practices, or procedures. • Documents processes and instructions to navigate the workflow of the program or project. • Advises and assists in implementing programs or projects in accordance with department policies and timelines. • Attends team meetings as requested. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. This is the basic or entry level of the job family where incumbents are responsible for performing basic and routine professional program or project activities or the assigned program or project building their skills in all aspects of coordinating the assigned program or project. This includes gaining proficiency in budgeting, purchasing, contracting, grant administration, and project management. Incumbents may serve as an assistant Program/Project Coordinator. Knowledge, Skills, Abilities and Competencies In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s). In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s). Knowledge, Skills, and Abilities required at this level include knowledge of the principles and practices of project management; of federal and state laws and regulations relating to the administration of assigned program or project; of agency and state financial and operational rules and procedures relating to budgeting, purchasing, contracting, grant administration, and of team or group dynamics. Skills required at this level include skill in report writing, in presenting information to individuals at all levels in small to large settings; in editing reports and presentations; in establishing and maintaining effective relationships; and in managing competing priorities within the program or project. Abilities required at this level include the ability to coordinate activities and resources; to communicate effectively, both orally and in writing; to exercise good judgment in situation analysis and decision making; to plan, direct, monitor, and review work others; to analyze data and apply it effectively to the program or project; and to apply the principles and practices of team dynamics to ensure completion of tasks and the program or project. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree OR an equivalent combination of education and relevant work experience substituting one (1) year of the required education for one (1) year of relevant work experience. Special Requirements Preference may be given to candidates with experience in budgeting, purchasing, contracting, or other relevant working experience. Some agencies may require a specific type of degree or course of study. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Hartwig Staffing is partnered with a company looking for an Administrative Assistant to join their team! This position pays $20-23/hour DOE Skills & Responsibilities: Take detailed meeting minutes and distribute them as needed Balance and reconcile credit card statements Utilize Excel extensively for data entry, reporting, and analysis Maintain organized records and assist with document management Support team members with administrative tasks as assigned Requirements: Proficiency in Excel (including formulas, pivot tables, and data management) Strong organizational and multitasking skills Excellent written and verbal communication skills Previous administrative experience preferred If this sounds like the right opportunity for you, apply today!

The ER&R/1095-A project is seeking an outgoing, organized, eager, and proactive individual to fill a remote Project Coordinator role within the project PMO team. The candidate will assist the PMs with organizing and controlling project activities. The Project Coordinator role is a non-supervisory role but will be responsible for leading and coordinating members of the project team to accomplish assigned tasks and project deliverables in a timely manner. Support will often be provided in the form of collecting and documenting status updates of project schedule tasks and actions, maintaining files or tools which track appropriate project information or performance data, preparing or revising reports and presentations, and maintaining an organized repository of project information. **Key Responsibilities:** + Develop familiarity with Project Management methodologies and of contract stipulations and requirements. + Become knowledgeable of the ER&R/1095-A project and CMS policies and standards. + Ensure all project-identified processes and methodologies are executed and followed as applicable + Support the coordination and timely delivery of project deliverables, schedules, reports, and project plans. + Prepare meeting agendas; capture and send meeting minutes for client meetings + Coordinate data collection for reporting and data analysis + Collaborate with a team of project coordinators and project managers to ensure all aspects of the project are adequately supported. + Monitor status of all project deliverables and communicate priorities, escalating issues in a timely manner to the PMO Manager. + Assist with project site updates including risk register, action log, issue log, deliverables log, lessons learned log, and process improvement log. + Monitor and escalate issues as appropriate. + Excellent verbal and written communication and organizational skills. + Attention to details and multi-tasking abilities. + Problem solving skills. **Required minimum qualifications:** + Bachelor's Degree or equivalent OR 4 years' relevant experience in lieu of degree. + 1 additional year of relevant experience + Experience working in a fast paced and deadline driven environment. + Must be a US Citizen Candidates that do not meet the required qualifications will not be considered. **Preferred qualifications:** + Excellent written and verbal communication skills. + Excellent organizational skills and ability to effectively multi-task. + Familiarity with project management tools methodologies. + Ability to learn quickly. + Strong ability to work as a team and individually. **Compensation Ranges** Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees. **EEO Requirements** It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment. Physical Requirements The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions. **Disclaimer** The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. 72,000 EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.

Join a company where you can make a difference from day one and help make the world a better and safer place. ARL Bio Pharma provides analytical and microbiological testing for the pharmaceutical industry and is the most respected name in our industry. Our laboratory works with pharmaceutical companies, compounding and hospital pharmacies, drug manufacturers, and raw material suppliers bringing excellence to pharmaceutical sciences and making pharmaceuticals safer. The position requires the performance of variety of task including assisting project managers in a timely manner with administrative tasks, being the primary point of contact between the clients and R&D lab and working closely with project managers to create plans concerning resources, tracking and project timelines. Work Schedule... Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Flexible hours such as early, late and weekend shift may be required. Essential Functions... * Over the course of a project, the Project Coordinator will need to communicate with internal lab staff and clients, monitor the progress of the project to keep it on track. * Serve as the primary communication link between the client and laboratory personnel. * Write technical documents such as methods, validation protocols, reports and stability protocols. * Create and maintain project tracking tools to ensure all parties are clear on expectations and responsibilities and maintain accountability for all study activities. * Provide sample log-in information and instruction to Sample Administrator and ensure appropriate study materials are available to lab operations per project plan. * Manage documentation of project communication, including management of protocols, raw data archive, meeting agendas and minutes and other client deliverables. * Track financial aspects of projects including purchase order and invoice management. * Adherence to all ARL Bio Pharma safety standards, policies, procedures, and protocols Position Requirements... * Associates degree and 1-3 years of project management or customer service experience in scientific field. * Bachelor's degree in science (Chemistry, Biology, Biochemistry) and/or minor in business studies is preferred. * Experience utilizing a Laboratory Information Management System (LIMS) is a plus. * GMP knowledge is desirable. * Strong organization skills and attention to detail. * Strong written and oral communication skills. * Computer skills- experience utilizing MS Office including MS Project, Excel, or other project organizational tools. * Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies. * Ability to work independently and as part of a team. * Self-motivation, adaptability, and a positive attitude. Work Environment... This job operates in a laboratory environment. Attendance at the office is required. This is a safety sensitive position as defined by state and federal laws that will require working with hazardous materials and/or handling medicine. As a "safety sensitive" classification, you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana license will not excuse you from the testing process, or the consequences of testing positive for marijuana. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands... This position often requires standing for prolong periods of time; dexterity in fingers and hands to perform complex and precise manipulations; ability to walk and stoop; ability to lift and move up to 50 lbs; see in the normal visual range including the ability to distinguish colors and shades and hear in the normal audio range with or without correction. AAP/EEO Statement ARL Bio Pharma, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. ARL Bio Pharma, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. Improper interference with the ability of ARL Bio Pharma, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Summary DNA Solutions is one of the leading Forensics and DNA services companies in the nation with a reputation for utilizing the highest quality science to get reliable results for our clients. The Bi-Lingual Administrative Support will support this mission by being responsible for a range of administrative support and client-facing functions to make sure the needs of all customers are met in a professional and timely manner. Some prior leadership experience is strongly preferred and compensation will be commensurate with proven leadership ability. Bilingual candidates with a strong grasp of both English and Spanish strongly preferred but not required. Essential Functions... Responsible for answering the phone and acting as a first contact for answering questions pertaining to all lines of business provided by the company. Ensures a positive and professional experience for all customers by providing excellent customer service at all times Manages client inquiries via phone, email, online, or in person. Provides clients with technical assistance and directs client complaints to appropriate management in a timely manner. Acts as the front-line for building positive client relations by checking in regularly and following up on active processes Position Requirements... Ability to speak both Spanish and English fluently High school diploma Experience with Microsoft Office and customer service Experience in office administration Education in Forensic Science is a plus. Work Environment... This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical Demands... This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. AAP/EEO Statement DNA Solutions, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. DNA Solutions, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. Improper interference with the ability of DNA Solutions, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics.

See PDF for full description: ************ cityofmoore. com/document/90001362

The Beacon Project - FWS Pantry Assistant (SPRING) - Job Number: 252738 Organization: Financial Aid ServicesJob Location: United States-Oklahoma-NormanSchedule: Part-time Work Schedule: Position available from January 2026 through June 2026. Hours vary according to student class schedule, but must commit to at least 3 days per week. Preferably during lunch time Monday - Friday 11:30am - 1:30pm and/or After school hours 3:30pm to 5:00pm.Work Type: OnsiteSalary Range: Targeted salary: $12.00 per hour, based on experience Benefits Provided: No Required Attachments: Resume, Cover Letter, Class Schedule --- This is a Federal Work Study Only position at The Beacon Project of Norman, Inc (formerly known as Pantry Partners, Inc) in Norman, OK.BEACON Pantry AssistantDuties Include:Greeting and engaging visitors Logging and storing donations Stocking, organizing, inventory, counting, packing boxed foods, lifting heavy boxes, breaking down boxes Sweeping, mopping, cleaning the bathroom, taking out trash Light computer work and filing Assisting Pantry Coordinator, Board, and Team MembersMaintaining the online inventory system Packing food boxes, breaking down boxes Lifting heavy boxes (30 lbs.) Working with and around minors/teens so discretion is required:We have a strict privacy policy due to the circumstances and age of our clientele (minors), selfies, videos, etc. are not allowed in or around our location Candidate will have to sign a confidentiality agreement Required Attachments (No Self-Identifying Photos):ResumeCover LetterClass Schedule Job Requirements--- Required Education: Must be currently enrolled in the Spring semester as a student at the University of Oklahoma. Hiring contingent upon verification of current student status and work study status.Must attach Spring 2026 ONE class schedule Must have received and accepted a work study award in ONE account for the Spring 2026 semester Skills:Basic computer skills Organized, friendly and have a positive attitude Dress code is casual - neat clean appearance. Avoid clothing that is overly revealing or has offensive patterns or slogans. Torso must be covered.Closed-toed shoes are required No smoking/vaping/drinking/drugs/weapons on or near premises Familiar with basic office equipment Bilingual - Spanish preference Advertised Physical Requirements:Standard Office EnvironmentMust be able to lift boxes, cans, etc. (30 lbs.) Required Certifications:FERPA TrainingDepartment Preferences:An interest in social work and non-profits Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit *************************************************** You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services. Hiring contingent upon a Background Check?: NoSpecial Indications: Hiring contingent upon background check Job Posting: Dec 10, 2025JOB DESCRIPTION HELP Required Attachments Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process. Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

TEAM UP WITH US! The Administrative Assistant III is responsible for scheduling appointments, providing information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. DO YOU HAVE WHAT IT TAKES? WHAT YOU'LL DO: * Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by employer. * Compose and type routine correspondence. * Answer and screen manager's telephone calls; arrange conference calls. * Coordinate manager's schedule and make appointments. * Greet scheduled visitors and directs to appropriate area or person. * Arrange and coordinate travel schedules and reservations. * Conduct research; compile and type statistical reports. * Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; record and transcribe minutes of meetings. * Make copies of correspondence or other printed materials. * Prepare outgoing mail and correspondence, including e-mail and faxes. * Order and maintain supplies; arrange for equipment maintenance. WHAT YOU'LL NEED: * High school diploma or general education degree (GED); or three to five years of related experience and/or training; or an equivalent combination of education and experience. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write routine reports and correspondence. * Ability to speak effectively before groups of customers or employees of organization. * Knowledge of MS Office Suite software * Sense of diplomacy, self-control, and discretion in dealing with sensitive, emotional, and/or confidential matters. WHY WORK WITH US? * We like to take care of business and have fun doing it! * We offer health, dental, vision, life, and more as a comprehensive benefits package. * Don't you want to work with awesome people? IMPORTANT INFORMATION: While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and distance vision. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA

Overview and Responsibilities The Aging & Metabolism Research Program at Oklahoma Medical Research Foundation (OMRF) is seeking an organized and dependable part-time Administrative Assistant to support multiple Principal Investigators (PIs) and research program needs. This position is essential to the smooth operation of the program and contributes to advancing scientific research. Responsibilities include, but are not limited to: ADMINISTRATIVE & OFFICE SUPPORT Providing administrative support for Principal Investigators (PIs) and assisting with additional operational needs as requested by PIs and other administrative staff. Procuring and managing office supplies to support day-to-day operations. Coordinating incoming and outgoing shipments, including FedEx and internal mail services. Coordinating regular mail pick-up and distribution. Updating and maintaining informational flyers and bulletin boards. EVENT & SEMINAR SUPPORT Assisting with planning and logistics for retreats, special events, and holiday celebrations. Managing weekly seminar logistics, including room setup, refreshment preparation, and post-event clean-up. Purchasing and organizing refreshments for seminars and meetings. Providing event planning and on-site support as needed. OPERATIONS & FINANCIAL SUPPORT Processing and tracking reimbursement requests in accordance with institutional policies. Performing P-Card reconciliation and maintaining accurate financial records. Stocking and maintaining breakrooms to ensure a welcoming and functional environment. Troubleshooting and coordinating resolution of facility and equipment issues, including IT, phone systems, copiers, housekeeping, and biomedical service. Minimum Qualifications High School Diploma (or GED). Proficiency in using office technology and software, including computers and Microsoft Office. Strong oral and written communication skills. Highly organized, detail-oriented, and able to meet deadlines. Comfortable handling multiple tasks efficiently while producing high-quality work. Ability to work independently and collaboratively with other administrative staff, departmental teams, and the foundation. Skilled at interacting effectively with a diverse group of people, personalities, and cultures. Demonstrates strong initiative, responsibility, and adaptability. Preferred Qualifications Previous office, clerical, and/or administrative support-related experience. Demonstrated experience managing projects, including coordinating timelines, tracking progress, and collaborating with multiple stakeholders. Background in accounting or financial administration. Work Hours Approximately 20-25 hours per week, with hours scheduled between 8:30AM and 5:00PM, Monday through Friday. OMRF Overview Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation s leaders in patents per scientist. Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission. OMRF is an Equal Opportunity Employer.

Work Arrangement: In-office A Day in the Life: * Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks. * Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. * Utilize Engagement software and other online applications to complete a wide range of tasks. * Prepare and assemble reports, company materials, and client documents as directed. * Conduct math checks, proofing, and formatting of financial statements before they are processed. * Assist with preparation of Assurance and CAS (Client Accounting Services) engagement letters. * Assist CAS with administrative projects such as check printing, binding reports, requesting delivery of documents. * Process client confirmations. * Prepare invoices for Audit and CAS billers (partners). * Arrange various meetings via conference calls, video conference and webcasts. * Attend Audit and CAS departmental meetings and document discussion topics and action items as needed. * Provide general administrative support to partners, senior managers, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and running errands. * Assist other admin staff as requested by the Office Administrator. * Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients. * Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed. Who You Are: * You have a high school diploma and 3+ or more years of experience in administrative support; experience in public accounting administration is a plus. * You thrive in a high-volume, fast-paced work environment. * You are a multi-tasking master, and there has never been a deadline you could not meet. * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You love collaborating and being part of a team, but also enjoy working alone with limited supervision. * You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. * You are proficient in: * Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. * Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. * DocuSign: including creating, sending, and tracking documents for e-signature. * Adobe Acrobat: including creating, editing, and commenting on PDFs. * Microsoft Outlook and Teams. * You have strong written and verbal communication skills. * This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

Hamm Institute for American Energy | Oklahoma State University Work Schedule Normal working hours are M-F, 8:00am - 5:00pm. Work outside normal hours is sometimes required due to special projects and deadlines. Appointment Length Regular Continuous/Until Further Notice Hiring Range $14.00 - $20.00 per hour Special Instructions to Applicants Applicants should include a resume, a cover letter, and the names, addresses (including e-mail addresses), and telephone numbers of three professional references. Applications must be submitted electronically and will be accepted until a successful candidate is selected. About this Position Provides high-level administrative support to the Director, Assistant Director, and the Institute as a whole. Responsibilities include managing calendars, communications, and workflows to ensure efficient operations. Serves as a point of contact for internal and external stakeholders, requiring strong organizational, communication, and problem-solving skills. Duties include preparing agendas, presentations, reports, and correspondence; coordinating meetings and events; overseeing office operations; and assisting with special projects and initiatives as assigned. Major Job Responsibilities (detailed essential functions of the position): Calendar and Schedule Management: Coordinating and maintaining complex calendars, scheduling appointments, meetings (virtual and in person), and travel arrangements Communication Management: Screening calls, managing correspondence, drafting communications, and acting as a liaison between industry partners and various high-level stakeholders. Meeting and Event Planning: Arranging logistics for meetings, conferences, and special events, including venue selection, catering, and material preparation. Document Preparation and Management: Creating presentations, reports, and other documents for internal and external use, as well as maintaining and organizing files and records. Problem-Solving and Decision-Making: Utilizing strong problem-solving skills and good judgment to address issues and make decisions on behalf of the Institute. Confidentiality and Discretion: Handling sensitive information with discretion and maintaining confidentiality. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Five years of administrative support experience working with director-level positions or above in a dynamic and fast-paced environment. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Highly motivated self-starter with excellent organizational, communication, and interpersonal skills (strong skills in both oral and written communication) Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and related technologies Ability to adapt to changing priorities with flexibility and professionalism Strong initiative in supporting organizational productivity and effectiveness Preferred Qualifications Bachelor's 10 years relevant, professional experience. Skills, Proficiencies, and/or Knowledge: The ideal candidate enjoys a fast-moving environment that values agility and responsiveness and excels at balancing competing priorities and delivering high-quality work on tight timelines.

Job Posting Title Program/Project Coordinator I Agency 840 OKLAHOMA WORKFORCE COMMISSION Supervisory Organization Oklahoma Workforce Commission Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $55,500 - $60,000 Job Description Basic Purpose Positions in this job family are assigned responsibilities for coordinating program or project workflows, timelines, and deliverables that align with agency priorities and operational requirements. This includes identifying gaps, barriers, or delays that may delay operational success of the project or program. Typical Functions The functions performed in this job family will vary by level, unit and organization, but may include the following. * Plans, directs, coordinates, or supports the program or project related work activities, tasks, and workflow among program or project staff, vendors, stakeholders, and affected department units. This may include oversight of the day-to-day progress of the program or project, initiatives, tasks and activities by monitoring the various timelines of the program or project components, the budget and purchasing processes, and other aspects of the program or project to ensure completion dates are met. * Prepares, monitors, assists, or supports the budget and may perform or assist in the purchasing activities for the program or project. This may include approving claims for payment, reconciliation of invoices or other program or project documents related to the budget. * Works with individuals and groups of people in different roles in the agency, external partners, customers, or vendors to gather, clarify and report information accurately on various aspects of the program or project. * Serves as the liaison to team members, stakeholders, vendors, and affected agency staff. * Maintains a log of questions and concerns about the program or project and provides data and information in response to inquiries. This may include collaborating with others to solve problems and communicate solutions effectively and clearly. * Prepares or assists in the preparation of management reports and complex documentation pertaining to the program or project in a succinct and clear manner by using narratives, charts, tables, and graphs, to convey the purpose and status of the program or project. * Provides status reports to the manager(s) on the health of the program or project throughout the life cycle. The reports should include the status, assigned tasks, budget and purchasing activities, identification of any potential risks that would cause delay, and other information required by agency policies, practices, or procedures. * Documents processes and instructions to navigate the workflow of the program or project. * Advises and assists in implementing programs or projects in accordance with department policies and timelines. * Attends team meetings as requested. Level Descriptor Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. This is the basic or entry level of the job family where incumbents are responsible for performing basic and routine professional program or project activities or the assigned program or project building their skills in all aspects of coordinating the assigned program or project. This includes gaining proficiency in budgeting, purchasing, contracting, grant administration, and project management. Incumbents may serve as an assistant Program/Project Coordinator. Knowledge, Skills, Abilities and Competencies In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s). In addition to the Knowledge, skills, abilities, and competencies identified in lower level(s). Knowledge, Skills, and Abilities required at this level include knowledge of the principles and practices of project management; of federal and state laws and regulations relating to the administration of assigned program or project; of agency and state financial and operational rules and procedures relating to budgeting, purchasing, contracting, grant administration, and of team or group dynamics. Skills required at this level include skill in report writing, in presenting information to individuals at all levels in small to large settings; in editing reports and presentations; in establishing and maintaining effective relationships; and in managing competing priorities within the program or project. Abilities required at this level include the ability to coordinate activities and resources; to communicate effectively, both orally and in writing; to exercise good judgment in situation analysis and decision making; to plan, direct, monitor, and review work others; to analyze data and apply it effectively to the program or project; and to apply the principles and practices of team dynamics to ensure completion of tasks and the program or project. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree OR an equivalent combination of education and relevant work experience substituting one (1) year of the required education for one (1) year of relevant work experience. Special Requirements Preference may be given to candidates with experience in budgeting, purchasing, contracting, or other relevant working experience. Some agencies may require a specific type of degree or course of study. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact