How to hire a project/process manager

How to hire a project/process manager, step by step

Here's a step-by-step project/process manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a project/process manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new project/process manager
• Step 8: Go through the hiring process checklist

What does a project/process manager do?

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1. Identify your hiring needs

   Before you post your project/process manager job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a project/process manager for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A project/process manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, project/process managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of project/process managers and their corresponding salaries.

   Type of Project/Process Manager	Description	Hourly rate
   Project/Process Manager		$38-68
   Information Technology Project Manager	An information technology project manager is responsible for supervising the technology department, ensuring that all tasks are being done by following technological strategies and solutions. Information technology project managers' duties include monitoring the technology team's daily operation, handling team members' concerns, managing customers' inquiries and complaints, helping team members' in achieving their professional growth, creating reports, sharing updates during team and board meetings, and maintaining effectivity of operational procedures... Show more	$36-71
   Project Analyst	A project analyst is responsible for overseeing the development of new projects upon completion of data gathering. A project analyst must provide plans and design the project to its full potential... Show more	$25-46

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Project Management
   • Sigma
   • Business Process
   • Lean Six Sigma
   • Process Improvement
   • Project Scope
   • Infrastructure
   • Logistics
   • Process Design
   • SharePoint
   • Project Stakeholders
   • Project Documentation
   • Status Reports
   • QA

   Check all skills

   Responsibilities:

   • Manage compliance with OSHA, USDA and FDA regulations on projects.
   • Direct and manage logistics and execution of photography and videos shoots for marketing collateral.
   • Lead requirements gathering, systems analysis, data warehouse requirements, and data architecture refinements, reviewing RFP for solicitation.
   • Lead professional services engagements from assessment analysis to completion by partnering directly with healthcare providers to enhance revenue collection and efficiency.
   • Coordinate and conduct project activities (meetings, reports, documentation, QA and UAT).
   • Create process documentation, training, UAT.

   More project/process manager duties

3. Make a budget

   Including a salary range in your project/process manager job description is one of the best ways to attract top talent. A project/process manager can vary based on:

   • Location. For example, project/process managers' average salary in hawaii is 39% less than in washington.
   • Seniority. Entry-level project/process managers 44% less than senior-level project/process managers.
   • Certifications. A project/process manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a project/process manager's salary.

   Average project/process manager salary

   $107,405yearly

   $51.64 hourly rate

   ---

   Entry-level project/process manager salary

   $80,000 yearly salary

   Updated December 18, 2025

   Average project/process manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$138,323	$67
   2	Texas	$117,920	$57
   3	District of Columbia	$117,492	$56
   4	Wisconsin	$116,516	$56
   5	Massachusetts	$115,251	$55
   6	Missouri	$113,743	$55
   7	Kansas	$111,611	$54
   8	Virginia	$109,423	$53
   9	Delaware	$108,896	$52
   10	Iowa	$106,362	$51
   11	New York	$104,540	$50
   12	Arizona	$103,053	$50
   13	Michigan	$103,035	$50
   14	New Jersey	$100,402	$48
   15	Georgia	$100,079	$48
   16	Pennsylvania	$99,691	$48
   17	West Virginia	$97,544	$47
   18	New Mexico	$96,556	$46
   19	Colorado	$93,639	$45
   20	Indiana	$93,509	$45

   Average project/process manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Meta	$143,833	$69.15	539
   2	Apple	$137,600	$66.15	65
   3	Google	$135,152	$64.98	451
   4	Bloomberg	$121,829	$58.57	10
   5	Ross Stores	$119,130	$57.27	4
   6	Parsons	$115,699	$55.62	140
   7	BD	$115,022	$55.30	4
   8	Integra LifeSciences	$114,827	$55.21	7
   9	Volvo Trucks	$110,547	$53.15
   10	Mack Trucks	$109,914	$52.84
   11	Baker Hughes	$109,579	$52.68	6
   12	Endeavor Consulting Group	$107,889	$51.87
   13	Visiting Nurse Service of New York	$106,850	$51.37
   14	Ralph Lauren	$105,275	$50.61	1
   15	HP	$105,139	$50.55	5
   16	Clipper Windpower	$104,157	$50.08
   17	Randstad North America, Inc.	$103,225	$49.63	6
   18	Dart Container	$102,806	$49.43	5
   19	Aquafine Corporation	$102,411	$49.24
   20	Inframark	$102,409	$49.24

4. Writing a project/process manager job description

   A project/process manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a project/process manager job description:

   Project/process manager job description example

   As a VDC Designer Project Manager for our Process Solutions Dept., you are responsible for the following: prepares and maintains detailed design drawings, schematics or specifications typically using computer-aided design software. Works closely with design originators (e.g., engineers, designers) to resolve design details or discrepancies or to prepare drawings of unusual, complex or original designs which require a high degree of precision using computer-aided drafting (CAD) or computer-aided engineering (CAE) equipment. Creates, modifies and controls detailed two- and three-dimensional parts and assembly drawings from engineers' and technicians' sketches, plans and written and verbal instructions. Develops and maintains drafting standards and procedures. Evaluates and recommends purchase of CAD/CAE-related computer hardware and software.
   
   Established in 1946, TDIndustries has developed into one of America's premier Mechanical Construction and Facility Services companies serving clients through the full life-cycle of a facility, to include engineering, construction, operations and maintenance. For 70 years, our employee-owned company has provided innovative services that optimize the performance of world-class mechanical and electrical systems that serve healthcare facilities, hotels, schools, sports arenas, mission critical facilities and industrial complexes and other essential institutions.
   
   Our employees, whom we call “Partners” are the heart of our success and what sets us apart from our competitors. FORTUNE Magazine recognized TDIndustries as one of the "100 Best Places to Work", "Top 50 Training Organizations" and "Top 30 Companies to Retire From" due to our solid commitment to the personal and professional development of each employee.
   
   Lead projects and project teams in generating construction and fabrication drawings for manufacturing using AutoCAD and Revit systems for a variety of large complex commercial and industrial construction projects. As the project owner: develops, owns, and manages Agile/Scrum processes for assigned projects.
   
   Supervises other VDC Designers and/or Interns. Supervision responsibilities include managing direct report workload, coordinating to provide or obtain resources, and providing Performance and Development Reviews for direct reports.
   
   Provides input on long-range planning trade coordination in terms of capabilities, manpower, budgets and objectives.
   
   Delivers on-site support for field personnel, when needed, and interfaces with other team leaders, the group managers, project managers, the shop fabrication managers and field supervisors.
   
   Coordinates overall schedules, including BIM logs, with department managers, project managers, shop supervision and field supervision.
   Ensure optimization of the model to drive DFMA. Work with project leadership to maximize prefabrication opportunities that leverage off-site manufacturing and create material management efficiencies. Participates in Handover/BIM kickoff meetings to facilitate in listing out services/deliverable and understanding the scope, budget and timeline of projects. Collects and re-distributes specification summary and help setup job profiles. Schedule and run job reviews, biweekly or monthly as needed. Reviews engineering and contractual documents and coordinates the architectural and structural documents with other members of the project team to ensure accuracy and Reviews equipment submittal documents for accuracy and completeness. Coordinates draft construction drawings with other trades to ensure routings and clearances are understood and no obstructions Provides input on department strategies, goals, objectives and communicates results with their teams. Provides or facilitates training on new processes, software, etc. Makes final checks and reviews trade drawings prior to fabrication release. Provides completed and complex construction drawings to the shop for parts manufacturing and to job site management to use in the construction and installation of material and equipment. Reviews work from coordinators assigned to the project for timely completion and drawing quality. Monitors work in progress and reviews completed work to ensure compliance with department standards and ensures a high standard of drawing quality. Manage expectations of the field team and project team for deliverables. Serves as technical subject matter expert. Provides guidance and mentoring to less experienced staff within their respective trade to ensure that they understand how to go about the completion of the research and layout work necessary to complete fabrication or installation drawings. Ensures the team is updated and using the current contract documents and models. Reviews contractual documents and construction drawings for apparent conflicts with architectural and structural documents and ensures compliance with local code requirements. Identifies each of the issues that surfaces during the review, and brings it to the attention of the project management for clarification and resolution through the Request For Information (RFI) Manages document control during the detailing process and interprets various discrepancies and conflicts within the contractual documents. Approves Requests for Information (RFI's) and provides input for Coordination Change Orders (CCO's) for delivery to project Monitors cost and schedule throughout the project in order to keep the coordination effort as closely aligned with the project estimate as possible. Advises appropriate project management staff of any potential overruns including work required or requested for the project which is outside of the baseline scope of work. Interprets complex Piping and Instrumentation Diagrams (P&IDs). Performs other duties as required. Minimum Requirements Minimum of 7 years of relevant VDC Designer experience High School Diploma or GED is required. Bachelor's Degree in Construction Management, Construction Engineering, Construction Science or related field is preferred. Should have basic understanding of current design software such as AutoDesk.
   Working knowledge of drawing production and standard construction techniques and principles. Excellent organizational and leadership skills. Ability to effectively plan, organize, delegate and control the work process. Experience with process piping components and systems. Ability to communicate effectively verbally and through written communication. We can recommend jobs specifically for you! Click here to get started.

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5. Post your job

   There are a few common ways to find project/process managers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your project/process manager job on Zippia to find and recruit project/process manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with project/process manager candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new project/process manager

   Once you have selected a candidate for the project/process manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new project/process manager. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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