Senior administrative assistant jobs in Hacienda Heights, CA - 992 jobs

Hybrid A growing commercial real estate development firm in Los Angeles is seeking a proactive Executive Assistant to support senior leadership. This role is ideal for someone with a strong administrative background who thrives in fast-paced, high-pressure environments and has familiarity with construction and development terminology. The Executive Assistant will manage calendars, take meeting minutes, prepare decks, and assist with acquisitions and office operations. The position is perfect for candidates who enjoy being part of a collaborative, sociable team and contributing directly to the success of development projects. Employees benefit from a flexible hybrid schedule, engaging company culture, and comprehensive perks. Salary Range: $90,000 - $120,000 / year DOE Executive Assistant Responsibilities: Support senior leadership with day-to-day administrative and operational tasks Manage calendars, schedule meetings, and organize agendas for leadership Take detailed minutes for multiple daily meetings and track action items Prepare PowerPoint decks for investor and internal presentations Assist with acquisition documentation and proofreading important files Process expense reports and reimbursements efficiently using Excel Coordinate domestic travel arrangements and occasional dining reservations Handle office admin tasks such as package signing and arranging deliveries Arrange catering and food deliveries for meetings and team events Executive Assistant Requirements: 5+ years of experience as an EA supporting c-suite or director-level executives Commercial real estate experience required Strong background in construction and development required Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Excellent written and verbal communication skills Ability to type quickly and accurately to produce meeting minutes Capable of managing multiple priorities in a high-pressure environment Bachelor's degree preferred; equivalent experience considered Able to stay organized and proactive in a fast-paced, high-pressure environment Benefits: Health insurance coverage 401(k) plan with company match Generous PTO policy plus paid holidays Flexible hybrid work schedule Sociable, collaborative company culture with monthly team lunches Annual company holiday party Be part of a fast-growing commercial real estate firm, seeking a proactive Executive Assistant to support senior leadership and development projects! #LI-AM1

Your Role The Medi-Cal Operations and Performance team oversees the operations governance and regulatory oversight in a complex highly matrixed environment for Blue Shield of California Promise Health Plan. The Executive Assistant, Senior will report to the VP, Medi-Cal Operations and Performance. In this role you will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the executive. You will be the liaison to the Operations and Performance; monitor and respond to emails, heavy scheduling and calendaring meetings; organize and coordinate all travel and arrange special events and offsite events. organize and coordinate all travel and arrange special events and offsite events. organize and coordinate all travel and arrange special events and offsite events. The Executive Assistant must be creative, agile and nimble, and enjoy working in an entrepreneurial environment that is member-driven, results-driven, and service-oriented. The ideal individual will have the ability to exercise good judgment and high level of discretion, with strong written and verbal communication, scrupulous administrative and organizational skills, and the ability to maintain balance among multiple competing priorities. The Executive Assistant position requires the ability to work independently as well as within a team environment on projects from inception to completion and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.

Executive Assistant with experience supporting an executive from a restaurant or hospitality industries. Schedule: Monday-Friday | 9:00 AM-5:00 PM Compensation: $60,000-$75,000 (DOE) We are seeking a highly professional and experienced Executive Assistant to provide direct support to our CEO and senior leadership team. This dynamic role is ideal for a proactive, detail-oriented professional who excels in fast-paced environments and brings a hospitality-driven mindset to executive support. You will serve as a trusted partner to leadership and represent the company with discretion, polish, and confidence-interacting regularly with internal teams, VIP guests, and high-profile clientele. Key Responsibilities Manage and maintain executive calendars, scheduling meetings and priorities Coordinate travel arrangements and prepare expense reports Answer and screen phone calls; manage incoming inquiries professionally Take meeting notes and track follow-ups and action items Handle general administrative duties, including filing, scanning, and office organization Prioritize and respond to emails and communications with minimal direction Coordinate events and serve as a liaison for executives and celebrity or VIP guests Deliver exceptional customer service as a primary point of contact Qualifications 3-7+ years of Executive Assistant experience Strong organizational, time-management, and multitasking skills Ability to thrive in a fast-paced, high-expectation environment Exceptional customer service skills; experience supporting VIP or high-profile individuals Comfort with numbers, reporting, and basic analytics Valid driver's license and ability to commute between locations as needed College degree preferred, or equivalent professional experience Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

World-Famous Comedian & Entertainer Onsite | West Hollywood - Beverly Hills Area Compensation: $100,000-$120,000 base salary + discretionary bonus We are partnered with a world-famous comedian and entertainer on the search for an Executive Assistant to support a fast-moving, multi-faceted business. This role is a true right-hand position, operating across creative, business, and investment-related priorities. In addition to core EA responsibilities, this role has meaningful exposure to real estate investments and operations. The ideal candidate brings experience working in or around real estate and is comfortable supporting principals on property-related workflows alongside broader executive support. The Mandate This team is explicit about what they are-and are not-looking for. They are not seeking a task-only administrative assistant focused solely on calendar management. They are seeking an experienced Executive Assistant who can manage complexity, anticipate needs, and operate as a trusted extension of the principal-with demonstrated experience supporting real estate-related work. Key Responsibilities Manage complex calendars, scheduling, and logistics across professional and personal priorities Serve as a central point of coordination between the principal, advisors, and internal/external partners Support workflows related to real estate investments, including coordination with brokers, property managers, legal, and finance partners Track deadlines, documents, and follow-ups tied to property-related activity Bring structure, organization, and follow-through to a fast-moving environment Handle sensitive information with discretion and professionalism Anticipate needs and proactively resolve issues before they escalate Ideal Profile Experienced Executive Assistant supporting senior, high-profile, or entrepreneurial leaders Required: Prior exposure to real estate investments or operations (e.g., acquisitions, development, leasing, asset management, or principal-level support in a real estate context) Comfortable operating in high-trust, high-discretion environments Highly organized with strong judgment and communication skills Proactive, detail-oriented, and calm under pressure Able to operate onsite and closely with the principal Location & Work Model Onsite West Hollywood - Beverly Hills Area Interested? This search is being conducted with a high degree of discretion. If this role aligns with your background-or you know an Executive Assistant with real estate experience who would thrive in this environment-we welcome a confidential conversation.

Bluewater provides comprehensive and innovative solutions for managing the lifecycle of large format lithium-ion batteries and utility scale solar panels. As a startup committed to further developing a circular economy, we innovate in the reuse, recycling, and resale of EV, e-mobility, material handling equipment, and energy storage technologies to promote sustainability and resource efficiency. We're on an exciting mission to reduce inefficiencies and enable a secondary marketplace for renewable energy equipment. Bluewater is seeking a proactive and detail-oriented Executive Assistant who will be working directly with the company's CEO. In this role, you will support the office of the CEO by proactively managing administrative tasks, serving as a point of contact for communications, and assisting in leadership initiatives, while also managing the day-to-day operations of the office. The ideal candidate is highly organized, professional, and able to balance multiple priorities with discretion and efficiency. Requirements Key Responsibilities Calendar management, including scheduling and coordinating appointments, meetings, and travel itineraries to ensure efficient use of time. Serve as the primary point of contact for internal and external communications with the office of the CEO, maintaining professionalism and discretion. Prepare materials, agendas, and presentations for executive meetings, board sessions, and other leadership gatherings. Track, review, and reconcile expense reports and budgets related to the CEO's activities, ensuring accuracy and compliance with company policies. Support ad hoc deal-related activities such as contract review, third-party logistics coordination, and cross-functional collaboration. Build and maintain strong relationships with internal stakeholders, clients, partners, and board members to facilitate effective communication and collaboration. Oversee the day-to-day operations of the office, acting as the primary liaison with building management. Manage purchasing and inventory of office supplies, equipment maintenance, and vendor relationships, monitoring and maintaining office budgets. Plan, coordinate, and execute company-wide events, meetings, and gatherings such as retreats, celebrations, and conferences. Qualifications 2+ years of experience in an administrative role. Exceptional attention to detail. Proficient in Microsoft Office (particularly well versed in Outlook, Teams and Excel) A self-starter who takes pride in their work. Excellent written communication. The ability to handle sensitive and confidential information with professionalism and discretion. Effective interpersonal communication skills with a track record of managing initiatives and coordinating cross-functionally. Exposure to data analytics, strong ability to gather information and research independently. Develop and update reports while communicating between key stakeholders. A growth-centric mindset and an eagerness to learn quickly. Customer focused mentality, with a knack for creative problem solving. Benefits Why Bluewater? Opportunity for rapid career growth and clear ownership Health benefits: Medical and Dental Insurance are 100% paid for employees Team-oriented workplace: Bluewater has a team-first ethos. We work together toward a common goal and take pride in our collective and individual successes. You will be surrounded by passionate team members who are motivated to succeed Be part of something big: When you join the Bluewater team, you'll be the first mover in an exciting time in the company's life cycle. Your input will help form and shape the company. Your work will have an impact for years to come Location

About Boat Rocker Studios An independent, integrated global entertainment company, Boat Rocker Studios' mission is to tell stories and build iconic brands across all genres and media. With offices around the world, Boat Rocker brings end-to-end creative expertise, robust business operations, and global franchise capabilities across Scripted, Unscripted, Documentary, and Kids & Family content. Its services span production, distribution, and brand & franchise management. In partnership with Industrial Brothers, Boat Rocker develops, produces, and exploits Industrial Brothers' innovative and original animated series for preschool and family audiences. A selection of Boat Rocker's projects includes Invasion (Apple TV+), Palm Royale (Apple TV+), Mix Tape (BBC, Binge, RTE), Video Nasty (BBC Northern Ireland, BBC Three, Virgin Media One, WDR), This Is the Tom Green Documentary (Prime Video), Orphan Black: Echoes (AMC), American Rust: Broken Justice (Prime Video), Beacon 23 (MGM+), Pretty Baby: Brooke Shields (Hulu), Downey's Dream Cars (Max), BS High (HBO), Orphan Black (BBC AMERICA, CTV Sci-Fi Channel), Billie Eilish: The World's a Little Blurry (Apple TV+), The Next Step (BBC, Corus, CBC), Daniel Spellbound (Netflix), Dino Ranch (Disney+, Disney Junior, CBC), and Dino Ranch: Island Explorers (Amazon Kids+, CBC, Warner Bros. Discovery EMEA).For more information, please visit ******************* THE ROLE The Executive Assistant (EA) will report to the EVP, Head of Scripted Creative and the VP of Content Sales & Distribution who focus on scripted series development, current series, and content sales. The EA is responsible for a high volume of tasks, including heavy calendar and phone management, general administrative duties, and sales support. This role requires a self-starter with superior attention to detail, great organizational skills, and the ability to juggle multiple requests in high pressure situations. The successful individual will provide top support to their two executives, the larger creative team, and the creatives/producers we work with externally. This job is aimed at those who want to learn creative development, current, and/or global distribution from the ground up, with aspirations to become a producer, creative executive or sales executive. Ideal candidate has a love for scripted programming and consumes a wide range of series, movies, books, podcasts and other media. This role is based in Los Angeles with a hybrid in-office / remote schedule, based on business needs, and could potentially support additional LA based senior executives in the future at the sole discretion of the company. KEY RESPONSIBILITIES Scheduling and calendar management across multiple time zones. Fielding phone calls in a professional manner, rolling calls and maintaining phone sheets for both executives. Maintaining and updating information: contact info, submission grids, slates. Providing creative support such as reviewing submissions, taking notes and tracking competitive projects. Working across departments with Production, Finance, and Business and Legal Affairs, Distribution to ensure all relevant creative information is communicated. Arrange and handle logistics for large in-person and virtual meetings and conference calls; distributing material in advance of meetings; taking notes in meetings. Supporting sales activities, including distributing screeners, materials, and presentations. Maintaining buyer contacts lists and basic sales trackers. Organize and book travel and accommodations; prepare travel itineraries and schedules. Compile expense reports on behalf of executives. Coordinating gifts for writers, executives, internal members of the team, and larger gift projects for writers' rooms, production gifts, etc. Complete detailed research on assigned projects and tasks. Handling high-level confidential material discreetly. Arranging couriers / shipments locally and internationally. Responsible for office management tasks, including coordinating facilities needs, managing office vendors, overseeing mail distribution and ensuring office supplies, kitchen snacks and coffee are well stocked and maintained. REQUIREMENTS 1-2 years of desk experience at a network, streamer, studio, agency, management company, production company or comparable. Excellent communication and phone manner. Calendar management experience. Proficient in Microsoft Office Suite, Apple and Mac products. Familiarity with Airtable and general tech-savvy is a plus. Must be reliable, efficient, and good with deadlines and time management. Ability to succeed under pressure. Entrepreneurial spirit, collaborative and positive attitude. Propensity towards working in a highly collaborative environment. Spanish language skills are an asset but not required. Expected Salary Range: $55,000 - $65,000 USD Why Boat Rocker? You'll work with a team of passionate, creative and fun individuals who have a passion for storytelling Competitive salary along with a comprehensive healthcare and dental benefits package, including access to an Employee Assistance Program Additional time off during the winter holidays In-person/remote hybrid work environment Boat Rocker Studios is committed to providing a fair and equitable work environment and encourages applications from qualified candidates including those with visible minorities, aboriginal peoples and persons with disabilities. Boat Rocker Studios is committed to providing an inclusive and accessible candidate experience. If you require accommodation during the recruitment and selection process, please let us know. We will work with you to meet your needs.

Executive Assistant / Personal Assistant Beverly Hills | Hybrid A well-established and highly regarded PR management company in Beverly Hills is seeking an exceptional Executive Assistant to support senior leadership. This is a unique opportunity to step into a role previously held by an assistant who is being promoted, and to grow with a dynamic, fast-paced company. Position Overview 75% Executive Assistant support / 25% Personal Assistant support Hybrid schedule: 3 days in-office, 2 days remote Monday-Friday, 8:00 AM - 5:00 PM Key Responsibilities Manage complex and ever-changing executive calendars with precision Coordinate domestic and international travel, including detailed itineraries Act as a trusted gatekeeper and point of contact for internal and external stakeholders Provide personal assistant support as needed, handling sensitive and confidential matters Anticipate needs, problem-solve proactively, and ensure seamless day-to-day operations Stay informed on current events, news, and cultural trends relevant to the business Support a small, collaborative team in a fast-paced PR environment Ideal Candidate Proven experience as an Executive Assistant (required) Exceptionally organized, detail-oriented, and diligent Highly motivated, hungry to grow, and eager to build a long-term career with the company Smart, intellectually curious, and plugged into what's happening in the world Discreet, trustworthy, and comfortable handling confidential information A strong communicator who thrives working with a tight-knit team of accomplished women Compensation & Benefits Salary: $100,000 Healthcare coverage through Anthem Blue Cross Most federal holidays off Opportunity for growth within a respected PR management firm

JRN: #2367 Our client is seeking an Executive Assistant that reports directly to the Chief of Staff and Principal, providing high-level administrative, operational, and light project management support. This role partners closely with the Chief of Staff to manage scheduling, communications, travel coordination, and day-to-day logistics while anticipating the Principal's needs. The position is highly confidential and requires exceptional attention to detail, discretion, and a white-glove level of service. Responsibilities Daily & Ongoing Support Prepare the office daily in anticipation of the Principal's arrival, including early setup, organizing the desk, opening the computer, checking printers, supplies, and managing incoming mail. Ensure the Office Manager has ordered appropriate pantry and fridge items. Print and organize materials for the Principal; maintain filing systems for receipts, photos, magazines, and documents in shared drives. Run errands, order meals, update the Principal's written schedule, and manage packing, unpacking, and tracking of personal belongings. Receive and manage calls on behalf of the Principal, track billable calls, and communicate updates regularly. Scheduling & Calendar Management Assist the Chief of Staff with detailed, daily, weekly, and monthly scheduling. Anticipate needs by preparing documents, travel details, reminders, parking instructions, greeter coordination, fair maps, and Zoom reminders. Track invitations, birthdays, and manage personal and client gifting. Schedule personal and medical appointments. Coordinate elements of domestic and international travel, including boarding passes, driver contacts, and logistics. Light Household & Event Management Coordinate dinner guests and event needs, including servers, flowers, and communication with the Chef. Assist with fundraiser setup at the Principal's property. Manage house staff by keeping them informed of the Principal's schedule and requirements. Billing, Budgeting & Financial Tracking Support the Chief of Staff with billing reports, consultant time tracking, expense reporting, and travel billing. Collect and organize invoices and receipts. Assist in reviewing staff hours and expenses for accuracy. Qualifications Bachelor's degree 3-4 years of executive support or administrative management experience Proficiency in Microsoft Office and scheduling systems Strong digital communication skills and ability to learn new tools quickly Advanced writing, presentation, and document analysis skills Mathematical aptitude for financial tracking, percentages, and expense calculations Strong organizational skills with the ability to manage competing priorities Flexibility to work extended hours as needed Ability to maintain composure in high-pressure environments Absolute commitment to confidentiality and discretion Location: On site daily, Santa Monica Salary: Up to $90k DOE + benefits

CliftonLarsonAllen (CLA) CLA Search has been retained by Episcopal Communities & Services to identify a Controller for their Glendora, CA location. Episcopal Communities & Services is a prestigious not-for-profit organization with a legacy of providing seniors exceptional communities and services for more than 100 years. Position Summary The Executive Assistant provides high-level administrative support to the President and CEO, ensuring efficient management of schedules, meetings, board activities, fund development, and office operations. This role requires exceptional organizational skills, attention to detail, and the ability to work effectively with diverse personalities in a fast-paced environment. What You'll Do: Administrative Support Manage CEO's calendar, including board, committee, and association meetings. Create and maintain master calendars for executive leadership. Prepare for meetings (logistics, presentations, technology setup). Provide research and prepare presentations as requested. Maintain corporate records and ensure proper filing in systems like Board Effect and SharePoint. Coordinate travel and manage CEO's schedule, ensuring meetings are spaced appropriately and reminders are sent. Board & Leadership Support Coordinate and support Board of Directors and senior leadership. Prepare annual board calendars, agendas, and meeting packets. Secure meeting locations and manage logistics for in-person and virtual meetings. Prepare minutes and resolutions, obtain signatures, and maintain compliance with retention requirements. Train new board members on technology platforms and update board records as needed. Fund Development Maintain donor database integrity and prepare donor acknowledgement letters. Run queries and reports in CRM software (Neon). Coordinate with accounting to verify donor activity and ensure accurate documentation. Prepare and mail letters of acknowledgement and year-end tax letters. Organize electronic filing of donor correspondence and reports. Office Management Oversee housekeeping, maintenance, and office supply inventory. Arrange delivery of furniture and fixtures as needed. Ensure the office is presentable and well-stocked. Make authorized purchases for administration and supportive services, following approval protocols and proper documentation. Technology & Meeting Support Ensure all equipment is available and functioning for meetings. Coordinate with external parties for offsite presentations. Support CEO's presentation preferences and technology needs. What You'll Need: Bachelor's degree (B.A. or B.S.) required. Minimum two years' experience in an executive assistant or similar role. Excellent writing and communication skills. Strong computer skills; proficiency in Microsoft Office Suite (Word, Excel) and file management software. Experience with CRM software (Neon) preferred. Ability to work effectively with various personalities. Highly organized, detail-oriented, and able to manage multiple ongoing projects. Demonstrated ability to prioritize, anticipate needs, and follow through on tasks.

We are seeking a highly organized and proactive Executive Assistant to support our CEO of POS360. The ideal candidate will manage calendars, oversee email correspondence, and ensure the smooth execution of administrative operations. Essential Duties and Responsibilities Calendar Management: Efficiently organize and maintain the executive's schedule by coordinating meetings, appointments, and travel arrangements to optimize time management. Email Correspondence: Monitor and manage the executive's email inbox, prioritize messages, draft responses, and ensure timely follow-up on critical communications. Administrative Support: Handle a variety of administrative duties, including document preparation, expense reporting, developing decks/presentations, and maintaining confidential files. Meeting Coordination: Organize, attend, and coordinate executive meetings, including preparing agendas, taking minutes, and ensuring thorough pre- and post-meeting communication and follow-up on action items. Travel Arrangements: Plan and book travel itineraries for the executive, ensuring seamless logistics for business trips. Project Assistance: Provide support on special projects as assigned, including conducting research and compiling information as needed. Job Qualifications/ Requirements Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet deadlines. Strong written and verbal communication skills, with keen attention to detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling, design, and project management tools. Demonstrated discretion and professionalism in handling confidential information. Ability to work both independently and collaboratively in a fast-paced environment. High level of emotional intelligence Physical Demands: Normal demands associated with an office environment Ability to lift or move office products and supplies, up to 20 lbs. Ability to stand, walk, and sit for periods of time, and bend, twist, reach occasionally Ability to communicate with others by telephone, email, and personal interaction Ability to use a computer for extended periods of time ● Required to travel periodically for field visits Benefits: 401(k) 6% Match Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Employee assistance program Happy hours Health savings account Life insurance Paid time off Professional development assistance Vision insurance

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

Administrative Assistant II (Sepulveda) This is a hybrid position based in Culver City, CA. The schedule is Monday through Friday 8:30am-5:00pm with 2-3 days onsite per week, flexibility is required based on business needs. The pay range for this role is $21.38 - $24.59 per hour. Ask us about loan repayment programs you may qualify for by working at Didi Hirsch. About Didi Hirsch Didi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and substance use services since 1942 and is home to the nation's first Suicide Prevention Center. We are a nonprofit organization providing care to about 270,000 people annually across our programs. Didi Hirsch has deep roots in community-based mental health and a commitment to providing culturally responsive services that are just and equitable. More than 1,000 dedicated employees and volunteers make Didi Hirsch's work possible. Summary As an Administrative Assistant II, you will provide comprehensive administrative, clerical, and operational support to assigned departments and leadership. This role requires a high level of organization, discretion, and attention to detail, as you will manage a variety of office functions, coordinate schedules and communications, prepare documents and reports, and support day-to-day operations to ensure efficiency and continuity of services. The Administrative Assistant II is expected to work independently, prioritize multiple tasks in a fast-paced environment, and exercise sound judgment while maintaining professionalism and confidentiality. Primary Duties Supports the Division Director(s) in most administrative tasks including managing Division Director's calendar and attending meetings as needed. Manages Division on-call calendars and coordinates with answering service company. Assists in the development of printed material including Canva, PowerPoint, Excel, and MS Office. Submits and monitors work orders to ensure completion. Prepares a wide variety of routine correspondence, forms, reports and similar items using word processing, spreadsheet, and data entry. Maintains and updates division or department personnel or other files as required by licensing and applicable state and federal laws. Creates and maintains databases for program outcome monitoring. Copies, sorts, faxes, collates and retrieves documents. Plans, organizes and coordinates meetings and training sessions; coordinates location; and refreshments; secures necessary media equipment; distributes meeting announcements; prepares and distributes meeting material; takes meeting minutes; ensures room is vacated and tidy after meeting or event. Assists in monitoring Division expenses; monitors supplies and re-orders supplies, forms, books and other items. Responds to telephone calls for Division Director in a timely, friendly manner and assist callers as able; checks and responds to e-mails. Attends routinely scheduled meetings as requested or required for the division, department or Agency. Receives, screens, routes mail, email, telephone calls and publications; prioritizes or responds to requests for information as necessary in a prompt, courteous and confidential manner. Processes requests for reimbursement, dues and other expenses in accordance with proper approvals and budgets. Provides for an organized work environment by disseminating, tracking and maintaining information/data and implementing appropriate organizational systems. Performs research and analysis of information; coordinates/manages special projects as required. Generates and/or gathers data and information to support report preparation; completes all reporting requirements of the position. Sets up and maintains department files; including in collaboration with other departments. Assists with retrieval of files for audits as needed. Develops and maintains skills through seminars, workshops, or other forms of training/education. Position Requirements High school diploma with 3+ years of administrative experience, preferably in a mental health or nonprofit environment. Demonstrate a working knowledge of business English, spelling, punctuation, and general office practices and procedures. Support the values and mission of Didi Hirsch as related to employment. Know and comply with Didi Hirsch division and Agency policies and procedures, HIPAA, DMH policies and documentation guidelines, and other state, federal regulations relating to division or department activities. Demonstrate current knowledge of all job specific skills to include strong working knowledge of computer systems and software as they apply to program or department activity. Possess basic math skills sufficient to monitor program petty cash and related functions. Present ideas, information, and viewpoints clearly, both verbally and in writing. Efficiently use the personal computer for word processing, spreadsheets, database maintenance and other related software programs. Utilize analysis, experience, and judgment to make decisions within policies and procedures. Demonstrate commitment to team objectives and Didi Hirsch philosophies. Adapt to changing needs by acquiring new skills and knowledge. Our Vision A future where everyone has equitable access to care and is empowered to achieve optimal mental health and well-being. Our Mission Didi Hirsch provides compassionate mental health, substance use, and suicide prevention services to individuals and families, especially in communities where discrimination and injustice limit access. Core Values Excellence: We are constantly innovating, learning from the communities we serve, and applying the latest research to advance best practices. We uphold the highest ethical standards to ensure we are providing compassionate and excellent care. Diversity & Inclusion: We value diversity of background, experience, and ideas. We celebrate differences and prioritize creating a sense of belonging. Equity: We are dedicated to promoting health equity in our communities, and we work to dismantle disparities and discrimination within both systems of care and society. Well Being: We are devoted to the well-being of our staff, volunteers, and communities, and believe healthy teams lead to healthy clients. Advocacy: We advocate across all levels of government and use our voice to reduce barriers to care with the goal of access to high quality, integrated healthcare for all. Community Engagement: We build partnerships in the community and across sectors to create a more inclusive and responsive mental health ecosystem and enhance greater accessibility to care and support. #LI-KS1 #LI-Hybrid Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

We are hiring for a great client in Huntington Beach, CA seeking an on-site Junior Administrative Assistant for a contract assignment. This role is ideal for someone highly organized, professional, and customer-service oriented who thrives in a fast-paced office environment. The position requires strong attention to detail, excellent communication skills, and the ability to support daily administrative and clerical functions. Hours: ~35/week Responsibilities: • Serve as the front desk receptionist - greeting visitors, answering phones, directing calls, and providing excellent customer service. • Manage order entry with accuracy and timely processing of incoming requests. • Assist with invoicing tasks, including preparing, reviewing, and updating billing information. • Support general office operations, including filing, scanning, data entry, and document preparation. • Maintain organized records and ensure information is updated in internal systems. • Coordinate incoming and outgoing mail, deliveries, and office correspondence. • Provide administrative support to internal staff as needed, including scheduling, follow-ups, and special projects. • Uphold a professional and welcoming office environment. Requirements: • Previous administrative, receptionist, or office support experience required. • Strong customer service and communication skills. • Proficiency with Microsoft Office (Outlook, Word, Excel). • High attention to detail and ability to multitask. • Reliable, punctual, and able to work on-site in Huntington Beach.

Support the Southern California Conference ("SCC") in accomplishing its mission, "to exalt Christ by cultivating healthy churches and schools and embody its values of integrity with transparency, engagement, stewardship, unity in diversity, and relationships and team. Perform a wide range of office and administrative functions to ensure office operations run efficiently and effectively. ESSENTIAL FUNCTIONS Regular attendance and punctual attention to duties listed below. Composes and prepares routine correspondence for signature. Answers the phone, retrieves messages, provides information and receives information. Prepares and distributes notices of Asset Management Committee Meetings. Record, index and maintain Minutes of Asset Management Committee Meetings. Assist in setting up Escrow Documents for signature. Assist with legal documents - Notes, Grant Deeds, Deeds of Trusts, Substitution of Trustee, Full Reconveyances, Leases, etc. Notarize documents on request. Prepare, compile, maintain data and documents to support annual tax exemption applications. Exhibit proficiency in or the ability to learn asset management software to track and develop reporting for trends and analysis of all Conference properties; Develop and maintain calendar and schedule for department and department Director. Participate in all office activities such as weekly staff meeting/worship, department/committee meetings and conference socials. Upgrade office skills and enhance knowledge regularly by attending approved seminars and webinars for professional and personal development. Comply with policies and procedures of the Conference, including but not limited to those in the employee handbook and the North American Division Working Policy. Perform other duties as assigned. ESSENTIAL RISK MANAGEMENT FUNCTIONS: Ongoing liaison communications with NAD Adventist Risk Management general liability and auto insurance representatives, maintaining entity updates, insurance changes, and other concerns as the needs arise. Assist in the management of annual entity auto insurance updates and distributions. File annual Certificates of Insurance for churches, entities renting. Receive ongoing requests for Certificates of Insurance, additions to insurance policies, auto acquisitions, Pacific Union Conference Loans; deletions of the same when required. Assist in managing Volunteer background checks with the Southern California churches and entities, to include but not be limited to Pathfinders & Adventurers, Sabbath School Leaders and all volunteers, Chaperones, Drivers, and key church leaders. Effective and appropriate communicator with Pastors and other church lay leaders. Maintain a local "open claims" eFile for insurance reference and direct answers. Assist in the coordination of annual SCC Adventist School entities' student acquisition insurance and communications with Education Department. Liaison with ARM and local entities regarding annual property inspections. Maintain department calendars efficiently. Respectfully represent the department and the Director. A Team player who is self-motived and can work independently. Can follow directions and accept constructive criticism. REQUIRED QUALIFICATIONS To perform this job, the individual Must perform each essential duty and responsibility satisfactorily, and Be a member of the Seventh-day Adventist Church in good standing, and Possess a proven track record of effective leadership, judgment, collaboration, a learner and possess character above reproach, and Meet the requirements listed below. Education and Experience Prefer three (3) years of experience in a secretarial or administrative position in a Seventh-day Adventist institution or entity performing average and above-average difficulty duties; OR At least one (1) year of experience in a secretarial position in a Seventh-day Adventist institution or entity performing average and above-average difficulty secretarial duties AND an undergraduate degree in a relevant field (e.g., secretarial sciences or office administration); and Must be a baptized member of a local Seventh-day Adventist Church and follow the religious teachings and practices of the Seventh-day Adventist Church and uphold Biblical principles of morality, deportment, health, and dress as interpreted by the Seventh-day Adventist Church. Competencies High organizational skills in prioritizing tasks daily. Desire to work as a team with results driven approach. Ability to communicate clearly and effectively in writing and speaking. Ability to relate to others well individually and in teams. Display honesty, integrity and ethics. Good judgment and accountability. Ability to make independent decisions and solve problems. Ability to maintain strict confidentiality of privileged information. Self-starter and able to work with minimal direct supervision. Ability to perform simple arithmetic calculations. Understand general policies and procedures of the Conference. Ability and willingness to follow protocol. Ability to speak other languages is desirable. Personality Traits Professional, punctual, flexible, tactful and discreet, approachable, proactive, dependable, pleasant, "can-do" attitude, professional appearance, high level of emotional and social intelligence. Appropriately represent the Seventh-day Adventist Church and the Southern California Conference in a professional and appropriate manner including attire and demeanor. PHYSICAL DEMANDS While performing the duties of this job, the employee may be required to do the following for prolonged or significant periods: sit, stand; walk; use hands and fingers; reach with arms; talk; and hear. The employee is occasionally required to climb, balance, stoop, and kneel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close, distant, color, peripheral vision and ability to adjust focus. WORK ENVIRONMENT Work usually takes place in an office environment where the noise level is moderate in both indoor and outdoor environment. Travel on assignment will be required at times. May be required at times to work on weekends for different events or meetings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge. For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles. Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more. We'd love for you to join us on our mission of providing humankind access to the galaxy beyond our planet. About the Role As an Administrative Assistant at Apex, you'll provide high-level support for company leaders, ensuring their calendar, meetings, and day-to-day workflows run smoothly. This is a fast-paced, high-visibility role that requires exceptional attention to detail, strong organizational skills, and a proactive mindset. You'll play a key role in keeping schedules and daily operations running smoothly behind the scenes. Responsibilities * Own calendar coordination for a high volume of internal and external meetings, both on-site and virtual * Prepare for on-site customer visits, including conference room readiness, meal coordination, etc. * Manage internal meeting logistics, including recurring 1:1s and team syncs * Proactively identify and resolve calendar conflicts and scheduling bottlenecks * Track action items and help ensure nothing falls through the cracks * Review inbox to flag urgent messages and help triage high-priority items * Coordinate travel and lodging when needed * Submit expense reports accurately and on time * Jump in to support other tasks as assigned Requirements * All applicants must be a U.S. Person * Prior experience in an administrative or executive support role preferred * Exceptional attention to detail and organizational skills * Strong communication and interpersonal skills, especially in customer-facing situations * Ability to move quickly, stay organized, and maintain high standards in a fast-paced environment * Comfortable working through ambiguity and shifting priorities * Proficiency with calendar tools and Microsoft Office * Prior startup experience is a plus Why Join Apex? Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup backed by $200M in Series C funding, and we invest heavily in our people from day one. What We Offer: * Shared upside: Receive equity in Apex, letting you benefit from the work you create * Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost * Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays * Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2% * 8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel * Daily catered lunch and unlimited snacks to keep you fueled throughout the day * Vibrant community: Monthly office BBQs, pickleball tournaments, run club, and social gatherings for you and your family * Your dream desk setup and all the tools you need to be your most productive self * World-class Playa Vista office with EV chargers, with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life * Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference Ready to join a team where your contributions matter and your future is bright? Let's build something extraordinary together. Equal Opportunity Employer Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

Under the administrative direction of the Hospital Chief of Operations and the co-directors of the transplant institute, the Transplant Associate Administrator is responsible directing, planning, and coordinating strategic initiatives and developing services related of the multi-organ Transplant Institute. The Associate Administrator has overarching authority for administrative operations of the Transplant Institute. This position collaborates effectively with physician leaders within the hospital and within Keck School of Medicine to develop strategic relationships which ensure strong alignment of purpose and mission. While working in partnership with leaders in the organization to develop a collective team spirit, the position also serves as a change agent to both identify opportunities to improve internal operations and processes while promoting ongoing excellence. Qualifications: Bachelor's degree in nursing, Health Administration or related field required; master's degree preferred. Ten or more years of relevant experience in healthcare administration (preferably in an academic medical center) with multiple specialties and complexity driven populations with no less than two-year's experience in solid organ transplant leadership is required. Proven effective leadership and communication skills with diverse groups, including physicians, managers, and employees is required. An established track record of success in administrative responsibilities to include medical staff relationships, financial planning, revenue cycle, contract negotiation, and human resource development and management required. Keck Medicine of USC is the University of Southern California's medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Keck Medical Center of USC is among the top 50 hospitals in the country in seven specialties, as well as a top 10 hospital in California, according to U.S. News & World Report's 2025-26 Best Hospitals rankings. Additional program information: ************************************************* Confidential Inquiries: Barry Marshall - TMG Senior Consultant & Executive Recruiter ************** / *******************************

The Administrative Assistant must exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position is 100% in-office due to the collaborative nature of this role. Job Essentials Administrative and Operational Support Completes a broad variety of administrative tasks including back-up support for Executive Assistant team including: Calendaring meetings and daily coordination/management of calendars Arranging travel plans, itineraries, and agendas Book internal and external meetings as needed. Ensure Expense Reports are submitted accurately and timely Assist with booking conferences and asset tours to include but not limited to hotel, airfare, meals, prep itineraries, and agendas. Assists with planning and coordinating company-wide or department specific events and meetings, including Employee Engagement and Volunteer events. Includes assisting as needed for company events - setup, tear down, etc. * Provide direct support to Operations, including HR, Technology and Marketing. * Assist with operational policies and uphold company policy guidelines Document Preparation and Management Review and prepare tour books, investor materials, including printing, binding, etc. Printing, compiling documents that require signatures (contracts, expense reports, etc.), then scanning, filing, emailing accordingly. Compose and/or transcribe various correspondence, some of which may be highly confidential. Create department binders. Draft letters or email correspondence as needed. Pulling reports from various internal databases as needed. Office Organization and Support Cross-train on responsibilities to act as back up to Office Manager, as needed, including: Organize and stock office supplies, snacks, and reorder supplies, as needed. Keep kitchen clean and office picked up. Operate and troubleshoot office equipment like copy machine, etc. Answering the incoming calls. Mailing of packages / Copying and meeting material preparation Mail any packages or letters via FedEx, UPS, USPS, as required. * Sort and distribute incoming mail. Cross-train on responsibilities to act as back up to other Executive Assistants as needed. Lead Culture Crew Committee meetings and follow up communications with committee members. Manage decorating of employees work area on their birthdays. Onboarding tasks for new hires. Order lunch and prep conference if necessary for meetings. Book on-site and off-site meetings. Special Projects Exercises discretion and independent judgement to make decisions with respect to matters of significance. Joins internal meetings (as appropriate / requested), takes copious notes/minutes, drives effective follow up, including correspondence and next steps. Suggests more efficient ways to run the office and troubleshoot malfunctions. Perform research, special projects, record keeping, and other miscellaneous duties as needed for the office. Proactive and Responsive Support * Prioritizes conflicting needs; handles matter, expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. * Other duties as assigned. Skills and Qualifications Excellent written and verbal communication skills. Strong work tenure: Five to ten years of experience supporting multiple departments. Proficient in Microsoft Office Suite with aptitude to learn new software and systems. Demonstrates proactive approaches to problem-solving with strong decision-making capability. High EQ with the ability to form relationships within the company to create better results on deliverables. Exceptional collaborator and influencer - ability to engage with multiple stakeholders (CEO, Directors, staff, vendors) and quickly build relationships needed to accomplish goals and objectives. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. The Qualifiers: Strong proficiency with Microsoft Outlook calendaring Expert travel coordination experience a must. Intermediate knowledge of Excel Ability to adapt to changing situations in calm professional manner. Physical Requirements: * Prolonged periods siting at desk and working on a computer. * Must be able to lift up to 15 pounds at times. The Perks: Competitive Pay Paid Time Off Professional Development Resources Fun Work Vibe (indoor basketball/gym/pickleball court, BBQ Area, Pool Table, Ping-Pong to name a few...) BKM Capital Partners is an Equal Opportunity Employer.

The Office Assistant I provides general administrative and clerical support to the Office of Civil Rights Compliance. This role supports daily office operations by assisting administrators, faculty, and staff with document preparation, data entry, scheduling, and front-office coordination.

Type: Full-Time | Onsite Compensation: Base Salary $50,000 At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace. Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in. The Opportunity We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients. You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment. This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment. What You'll Do Serve as the primary point of contact for contractors once they are placed on assignment. Ensure timely timesheet submissions and follow up with contractors or clients as needed. Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments. Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts. Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations. Keep accurate records of communications, status updates, and contractor milestones. Partner with recruiters and account managers to maintain a positive experience for both contractors and clients. Support renewal discussions and identify opportunities to strengthen contractor retention. Who You Are We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities. A great communicator who builds trust easily and handles sensitive matters with professionalism. Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed. Empathetic and solutions-focused, able to navigate challenges calmly and effectively. Collaborative, comfortable working closely with recruiters, account managers, and operations teams. Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools. Experience in customer service, staffing, or contractor management is a plus, but not required. Why Join Us? Be part of a fast-growing company with a strong reputation in high-impact industries. Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention. Enjoy clear career growth opportunities, with potential to move into account management or operations leadership. Get hands-on training and mentorship from industry experts. Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.