Senior administrative assistant jobs in Westland, MI

We were recently engaged in a new search for an Office Administrator on a direct hire basis for our client in Oakland County. Title: Office Administrator Working Arrangement: In office Hours: 8:00am - 5:00pm or 7:00am - 4:00pm Salary Range: 50K- 60K ( Salary depending upon experience and education) Responsibilities for the Office Administrator • Key Responsibilities Track and maintain subcontractor insurance certificates, ensuring compliance before payment release. Manage the circulation, filing, and organization of documents across internal departments. Oversee office filing systems and handle incoming/outgoing mail. Submit Notices of Commencement and prepare permit applications (building, gas, electric), including coordinating drawings. Reconcile company credit card statements and match receipts. Maintain office and kitchen supply inventory; manage printer/plotter/scanner supplies. Answer phones, schedule weekly meetings, and provide general administrative support. Prepare subcontractor waivers for construction draws and distribute documents for bidding. Conduct research using city assessor and building department resources. Draft letters, memos, and other correspondence as needed. Qualifications Construction industry experience strongly preferred. Ability to read and interpret documents with intermediate proficiency. Strong basic math, critical thinking skills. Proficiency in MS Office, PDF Education: High school diploma + 5+ years construction experience.

Starting Wage Range $27.00-$40.00/hour based on experience. Food Lovers Unite! Busch's is HIRING and we want you! Love food, fun, and fabulous people? Join our family-owned Michigan team and cook up a career full of flavor! What's in store? * Flexible schedules * Employee discounts * 401K with company match * Tuition reimbursement * Daily Pay available Ready to spice up your job and grow with us? Apply now and let's create the perfect pear together! Accountabilities: * Provide high-level administrative support to the CEO/President, Board Members, and Chairman. * Filter and manage all communications for executive leadership, including phone calls, emails, and inquiries. * Manage complex calendars for the leadership team, including scheduling, prioritizing daily and weekly work blocks, and time tracking. * Prepare reports, presentations, and correspondence with a high level of attention to detail and professionalism, as needed to support executive leadership. * Coordinate end-to-end travel arrangements, including flights, hotels, directions, ground transportation, and itineraries for executives, Board members, and consultants. * Oversee correspondence, track follow-ups, and manage workflow to support executive and Board-level initiatives. * Attend and document executive meetings, capturing notes, action items, and ensuring timely follow-up and accountability. * Create and maintain systems for executive processes, including digitizing records, document management, and establishing efficient organizational systems. * Plan and manage logistics for meetings and events, including menu selection, material prep, and smooth execution. * Research meeting or event attendees and provide executive summaries with photos to help leadership identify key individuals. * Prepare guest lists and identify high-priority relationships for events and services; maintain and update guest preferences to enhance relationship-building and experiences. * Provide leadership and guidance to the office team (serving in a quasi-Office Manager role). * Manage and buy office supplies, furniture, stamps, small equipment, kitchen items, and postage from approved vendors, including overseeing the Corporate Amazon Business Account. * Set up and manage Amazon Business accounts for approved associates. * Administer corporate payroll through UKG Pineapple Portal, including manual checks and record keeping. * Gatekeeper: Maintain detailed and organized records, including contracts and agreements (both hard copy and digital via shared drive). * Manage Manual Checks at Ann Arbor Corporate Office * Curator of the company safe and its contents (vehicle titles, credit cards, gas cards, etc.). * Keep the breakroom and office communication boards updated and engaging. * Coordinate birthday recognition and gift cards for office associates. * Serve as liaison to suppliers, vendors, and legal counsel on behalf of the executive team. * Contribute to organizational effectiveness through suggestions, feedback, and process improvements. * Maintain professional and technical knowledge through ongoing development, benchmarking, and networking. * Demonstrate operational integrity by anticipating needs, resolving issues proactively, and promoting efficiency and guest satisfaction. * Consistently uphold Busch's policies and procedures while representing the brand and products with passion and professionalism. * Work in a fast-paced, high-demand environment where time-sensitive processes may contribute to elevated levels of stress. Education, Experience, and Skills: * High school diploma required. * Minimum of 5 years in an executive-level or administrative support role. * Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines. * Excellent written and verbal communication skills, with a keen attention to detail. * Proficient with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, OneNote). * Skilled in notetaking and meeting documentation, including tracking action items and ensuring follow-through. * Experience in using project/task management platforms such as Monday.com, Asana, or Trello. * Experience with Microsoft Visio is a plus. * Ability to anticipate needs, exercise sound judgment, and maintain confidentiality. * Collaborative mindset with a proactive, solution-oriented approach. * Flexibility to work occasional evenings, weekends, and holidays as needed. * Demonstrates professionalism, discretion, and initiative in all interactions.

Job Title: Senior Tax Production Manager (CPA or EA U.S. Tax Reviewer) Remote Employment Type: Full-time or Part-time | Permanent About the Role Are you seeking a career that prioritizes excellence, work/life balance, and professional growth? Privity CPA Partners invites you to join a forward-thinking, high-integrity firm where client care, quality control, and leadership are paramount. As a Senior Tax Production Manager, you will lead our compliance department and mentor a talented team, ensuring accurate, timely tax filings and consistent professional development. About Privity CPA Partners Privity CPA Partners PC is a boutique California-based accounting and advisory firm committed to delivering exceptional tax, accounting, and strategic planning services. Known for our integrity and excellence, we cultivate long-term relationships with clients and team members alike. Learn more at privitycpa.com Key Responsibilities As a Senior Tax Production Manager, you will: Review Tax Returns Lead the review of complex individual, partnership, S-corp, C-corp, and trust tax returns; assist in preparation as needed. Team Leadership & Mentorship Provide training, guidance, and support to staff accountants, bookkeepers, and junior tax preparers; lead by example and reinforce best practices. Workflow Oversight Manage the production pipeline from intake through delivery, ensuring accuracy, efficiency, and compliance with deadlines. Process Documentation Create process documentation and assist in recording internal training videos to support firmwide knowledge transfer. Client-Facing Support Serve as the second set of eyes on tax matters and elevate the client experience with strategic tax insights. Collaboration & Huddles Run daily or weekly check-ins to coordinate tasks, troubleshoot issues, and maintain accountability across the team. Special Projects Engage in ad hoc tax strategy, resolution, and internal improvement initiatives. Qualifications Required: Valid and active California CPA license or EA credential Minimum 4 years of U.S. tax preparation and review experience Strong understanding of GAAP, tax code, and financial reporting Excellent written and verbal communication skills Experience supervising or mentoring a team Authorized to work in the U.S. without sponsorship Ability to commit exclusively to the firm Preferred: Bachelors degree in Accounting, Finance, or related field Experience with process improvement and/or team leadership in a public accounting setting Preferred Software Experience While training is provided, familiarity with the following is a plus: QuickBooks / Xero Lacerte / ProConnect Liscio What We Offer Competitive salary based on experience Performance-based bonuses Paid training and continuing education PTO and flexible scheduling (after probationary period) Company-provided equipment Professional growth through structured performance reviews Supportive team culture and leadership transparency Schedule 8-hour shifts Monday to Friday, with flexibility Occasional weekend availability during tax season Application Process The hiring process includes: Online application Proctored technical exam Accountant-specific personality assessment Interviews with firm leadership Join us at Privity CPA Partners and be part of a firm that values your expertise, respects your time, and supports your career. Package Details Retirement Benefits SIMPLE IRA plan with 3% employer match Available to eligible employees after the applicable waiting period Paid Time Off Paid Time Off (PTO) Paid Holidays: Includes federal holidays, the day after tax deadline, and firm closure between Christmas and New Year's Additional flex days available based on performance and tenure Professional Development Paid CPE and training CPA/EA license renewal fees covered Professional memberships (e.g., CalCPA, NAEA) reimbursed Access to mentorship, leadership development, and technical training Work/Life Balance Flexible scheduling with hybrid and remote work options potential Reasonable workloads with no expectation of burnout during tax season Structured workflow systems to support focused, efficient workdays Respect for personal boundaries and family commitments Work in another Privity office location to change your environment now and then - optional

The Senior Administrative Assistant will be responsible for managing a wide range of administrative tasks for an Executive or Senior Vice President(s), ensuring the smooth functioning of the executive's office and greater organization, as well as facilitating effective communication between the executives and internal/external stakeholders. You will handle confidential information, manage complex calendars, coordinate meetings, prepare reports, and act as a trusted liaison for the executives. Normal duties can extend outside of the traditional business scope or business hours, requiring the need for adaptability and flexibility within the role. Responsibilities include but are not limited to: * Strategically prioritize and organize workflow for executive and/or reporting organization staff members to ensure deadlines are met * Coordinate and organize high-level meetings, conferences, and events, including logistics, agendas, and documentation, while ensuring smooth execution and timely follow-up. * Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism, responsiveness, and discretion in handling inquiries, emails, and phone calls. * Conduct research, gather data, and assist in the preparation of reports, presentations, and proposals to support executive decision-making and strategic planning. * Exercise independent judgement in handling ambiguous tasks with minimal input from staff * Manage complex calendars and schedules for executives, ensuring efficient time management and coordination of appointments, meetings, and travel arrangements, including coordination with global leaders and Leadership Team members. * Prepare, proofread, and format various documents, reports, meeting minutes, and presentations with attention to detail and accuracy, ensuring they align with the executive's vision and requirements. * Handle sensitive and confidential information with the utmost discretion, maintaining strict confidentiality and safeguarding privileged data and documents. * Manage travel arrangements, including flight bookings, hotel reservations, and itinerary planning, ensuring a seamless and efficient travel experience for the executives. * Assist in expense tracking, and processing invoices, collaborating with the finance department to ensure accurate financial records and timely payments. * Collaborate with other administrative staff, providing mentorship, guidance and support, and fostering a cohesive and efficient administrative team environment. * Proactively identify opportunities for process improvements and implement effective administrative systems and procedures to enhance productivity and organizational efficiency. Basic Qualifications: * High School Degree * Minimum of 5 years of experience as an administrative assistant. * Proficiency in using office productivity tools such as Microsoft Office Suite, including advanced skills in word processing, spreadsheet management, and presentation software. * Exceptional organizational skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment. * Strong verbal and written communication skills, enabling effective interaction with executives, colleagues, and external stakeholders at all levels. * Demonstrated ability to maintain confidentiality, exhibit tact and diplomacy, and handle sensitive information with the utmost discretion. Preferred Qualifications: * Associate degree or bachelor's degree in business administration, Office Management, or related field. * Automotive (Tier 1) experience. * Strong problem-solving abilities, with a proactive and resourceful approach to resolving challenges and overcoming obstacles. * Detail-oriented mindset and commitment to producing high-quality work with precision and accuracy. * Exceptional interpersonal skills and the ability to build positive relationships, collaborating effectively with diverse teams and personalities. * Professional demeanor, a positive attitude, and the ability to work autonomously while maintaining a strong sense of teamwork and collaboration.

The Executive Administrative Assistant is responsible for providing administrative support to one Vice President and several directors. Duties include managing calendar, meeting/travel scheduling, follow-up and tracking of assignments, expense reporting and general office management. The selected candidate must be able to work with all levels of management as well as have flexibility to support other team members and maintain confidentiality. Requirements: Bachelor's degree in business administration 5-8 years' experience required Highly organized and proactive with good prioritization skills Outstanding office management skills, prioritization and organizational skills Excellent communication, interpersonal interaction and follow-up skill Proficient in Microsoft Office software Administrative Assistant experience with senior executive level employees (seasoned professional)

The Senior Administrative Assistant will be responsible for managing a wide range of administrative tasks for an Executive or Senior Vice President(s), ensuring the smooth functioning of the executive's office and greater organization, as well as facilitating effective communication between the executives and internal/external stakeholders. You will handle confidential information, manage complex calendars, coordinate meetings, prepare reports, and act as a trusted liaison for the executives. Normal duties can extend outside of the traditional business scope or business hours, requiring the need for adaptability and flexibility within the role. Responsibilities include but are not limited to: Strategically prioritize and organize workflow for executive and/or reporting organization staff members to ensure deadlines are met Coordinate and organize high-level meetings, conferences, and events, including logistics, agendas, and documentation, while ensuring smooth execution and timely follow-up. Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism, responsiveness, and discretion in handling inquiries, emails, and phone calls. Conduct research, gather data, and assist in the preparation of reports, presentations, and proposals to support executive decision-making and strategic planning. Exercise independent judgement in handling ambiguous tasks with minimal input from staff Manage complex calendars and schedules for executives, ensuring efficient time management and coordination of appointments, meetings, and travel arrangements, including coordination with global leaders and Leadership Team members. Prepare, proofread, and format various documents, reports, meeting minutes, and presentations with attention to detail and accuracy, ensuring they align with the executive's vision and requirements. Handle sensitive and confidential information with the utmost discretion, maintaining strict confidentiality and safeguarding privileged data and documents. Manage travel arrangements, including flight bookings, hotel reservations, and itinerary planning, ensuring a seamless and efficient travel experience for the executives. Assist in expense tracking, and processing invoices, collaborating with the finance department to ensure accurate financial records and timely payments. Collaborate with other administrative staff, providing mentorship, guidance and support, and fostering a cohesive and efficient administrative team environment. Proactively identify opportunities for process improvements and implement effective administrative systems and procedures to enhance productivity and organizational efficiency.

CommonSail Investment Group This Executive Administrative Assistant will support our Senior Leaders HR team. This consists of Human Resources, Talent Acquisition, Employee Care and Learning & Development. You will be responsible for a wide variety of highly skilled administrative tasks while working independently and within a team. Required Experience for an Executive Administrative Assistant: 3-7 years of experience as an Administrative or Executive Assistant supporting senior leaders High-energy individual with a positive attitude and the ability to make work enjoyable Creative mindset with a passion to incorporate some fun, humor, and excitement into our already amazing 1440 culture Thrives in a fast paced environment while remaining proactive, organized and energetic Proven self-starter with the ability to initiate and complete individual projects Demonstrates the importance of detail and follow through Takes pleasure in helping others Exercises good judgment and sensitivity to confidential and non-routine matters required Ability to improvise, multi-task and prioritize in a fast paced, always changing environment while maintaining composure Strong technical skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially Outlook and Excel Ability to utilize Yardi, Salesforce, Lease Hawk or other reporting tools is a plus Experience in Concur or other expense tools a plus Primary Responsibilities of an Executive Administrative Assistant: Live and breathe our 1440 company culture by creating the absolute best experience with every person, in every interaction, every minute of every day Assist the HR leadership team with administrative tasks such as; scheduling, time management, expenses, travel, email management, reporting, and presentations Responsible for ensuring the general coordination, organization and follow through for projects and initiatives. Coordinates on and off-site meetings, orchestrates conference calls and interviews Manages scheduling conflicts and prioritizes effectively Creation and tracking of various reports and tracking receipt of dashboard information from areas within the organization General correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy Works on special nonrecurring and ongoing projects which may include planning and coordinating multiple presentations and disseminating information timely and accurately Partner with other Executive and Administrative Assistants by offering help as needed Prepare budgets and miscellaneous reports Monitor team expenditures (contacts, invoices, reconcile team First Merit expenses) General Working Conditions: This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and/or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required. We have comprehensive benefit packages that include health, dental, vision, 401(k), income protection, and extraordinary work-life benefits. If you love serving others, and are looking for an opportunity to thrive, CSIG holdings and our businesses is your destination. This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty. Equal Opportunity Employer #CSALL

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

Job Details Experienced Detroit, MI Full Time 4 Year Degree $60000.00 - $65000.00 Salary/year The Executive Assistant is directly responsible to the President/CEO and COO/CFO. The Executive Assistant will also assist other members of the Executive Council, as needed. The Executive Assistant will assist the direct reports of the COO/CFO, as needed. The Executive Assistant is proactive, has excellent communication and interpersonal skills and must be able to work independently, assume self-direction and is responsible to ensure that the administrative functions of the Executive Office are managed appropriately to provide an organized, prioritized flow of information to and from the President/CEO and COO/CFO. The Executive Assistant must recognize and respond appropriately to a variety of sensitive and/or confidential information and is expected to exercise a high-level of discretion and confidentiality. The Executive Assistant is expected to manage calendars, schedule and coordinate meetings, perform targeted research, filter requests, communicate with internal and external stakeholders on behalf of the President/CEO and COO/CFO, act as a Board liaison, and assemble meeting packets and record minutes for Board and Committee meetings, manage and organize electronic and paper files, track priorities, office operations and management. MINIMUM JOB REQUIREMENTS: Bachelor's degree in business administration or public health administration or related course of study is strongly preferred, OR High School Diploma with subsequent training and significant relevant work experience in business or related field Minimum of five years' work experience as an Executive Assistant to the C-Suite Have supported an Executive team and/or a Board of Directors Knowledge and experience working in a non-profit organization Experience supporting compliance or audit regulations (i.e., annual audit, tax returns or accreditation) Possession of a valid driver's license and have access to a private vehicle for day-to-day job performance Obtain and maintain a Notary Public authorization

LOOKING FOR A GREAT OPPORTUNITY? We may have just what you're looking for. Blumark Financial Advisors and Blumark Tax Advisors are looking for an experienced CPA or EA, with great client-facing skills in the tax realm. This position will give the right candidate the opportunity to grow and develop a career, working with our clients, providing tax consultation, advice and client-focused strategies. Responsibilities of the Tax Advisor: Lead and mentor a tax associate within the team, fostering professional growth and development. Work closely with other team members to deliver comprehensive tax planning strategies for clients. Present tax returns, forecasts, and planning strategies directly to clients in a consultative manner. Review forecasts and tax returns, ensuring accuracy and compliance with current tax laws. Participate in case studies and planning sessions to provide the highest level of advice to clients. Support technology advancements and process improvements aligned with industry standards. Handle general accounting responsibilities for small business clients as needed. Engage in team-building activities and contribute to a collaborative work environment. Required Qualifications: Active designation (EA, CPA). Minimum of 5 years of tax-related experience. Commitment to continuing education based on designation requirements. Demonstrated knowledge of current tax laws and regulations. Experience mentoring or training CPA/EA candidates is a plus.

The Executive Assistant (EA) provides high-level executive support, drives alignment across the organization, and ensures flawless coordination of priorities. The EA also supports the executive leadership team and plays a critical role in improving organizational communication and cadence. This position is ideal for someone who anticipates needs, sets structure, and thrives in a fast-paced, global environment. Key Responsibilities Executive Support to the CEO * Provides proactive calendar and time management for the CEO, including: * Daily scheduling * Forward-looking calendar planning * Sequencing priorities based on strategic objectives * Ensuring the CEO is always prepared for upcoming commitments * Establish and maintain operating cadences for the CEO and executive team, such as: * Regular briefings * Monthly and quarterly reviews * Board-preparation milestones (e.g., CEO pre-review 4 days prior, final deck 2 days prior) * Annual planning cycles * Coordinate all domestic and international travel, ensuring itineraries are seamless and documentation (passports, visas, renewals) is current and accurate. * Prepare agendas, background materials, executive summaries, talking points, and follow-up trackers. * Screen, prioritize, and draft responses to communications on behalf of the CEO. * Manage highly confidential information with discretion and professionalism. * Support board-related preparation, including assembling materials, managing deadlines, and coordinating logistics. Customer & External Engagement * Plan, coordinate, and execute high-profile customer meetings, onsite visits, facility tours, and senior-level engagements. * Act as a professional point of contact for customers, partners, and external stakeholders. * Ensure follow-ups are captured, communicated, and completed. Executive Team & Organizational Coordination * Provide administrative support to the executive leadership team as needed. * Prepare organizational communications and facilitate timely delivery (CEO messages, all-employee meetings, leadership updates). * Coordinate and support internal events, town halls, and enterprise-wide meetings. Operational Support & Analysis * Support strategic projects and cross-functional initiatives at the CEO's direction. * Conduct analysis, synthesize findings, and prepare recommendations or insights on select topics. * Maintain systems for tracking priorities, commitments, action items, and organizational initiatives. * Identify opportunities to improve processes and enhance executive efficiency. Qualifications * 5+ years supporting a C-suite executive, preferably a CEO. * Experience with complex, international calendar, and travel coordination. * Strong analytical and problem-solving abilities. * Exceptional communication skills and executive presence. * Highly organized, proactive, and adept at managing competing priorities. * Advanced skills in Microsoft Office Suite and collaboration tools. * Ability to manage sensitive information with absolute discretion. * Strong relationship-building skills at all levels of the organization. Work Environment * Role is based on-site in Farmington Hills, with occasional travel as needed. * Fast-paced environment that demands agility, discretion, and proactive thinking. ATC Drivetrain provides equal employment opportunities (EEO)

Be the CEO's force multiplier. Own details, drive momentum, and thrive in a role where no two days are the same. About Us At Hello Innovation, we're more than just a company; we're a force for change. As the parent company to an ever-growing portfolio of businesses, we're making the world a radically better place through meaningful innovation. Here, it's not about the daily grind; it's about making a real difference, challenging the norm, breaking boundaries, and rewriting what's possible. We started from scratch-no investors, no debt-just a relentless drive that has led us to impact over a billion lives through our products. And we're just getting started. We're an eclectic team of dreamers, creators and doers, united in our mission to deliver work that truly matters. If you're looking to be inspired, challenged and leave work every day knowing you did the best work of your life, you've come to the right place. About the Job This is a one-of-a-kind opportunity to work alongside our visionary CEO - blending executive support with personal operations to keep both life and business running seamlessly. We're looking for someone who doesn't just wait for direction, but anticipates needs, organizes the details, and drives momentum forward. Your mission: keep the CEO focused on the work that matters by owning the details, driving follow-through, and turning moving parts into momentum. You'll have direct responsibility for projects and initiatives that range from routine to game-changing. If you're looking for a relaxed, predictable routine - this is NOT the job for you. Variety is the norm, context switching is constant, and speed is expected. One moment you're coordinating schedules and follow-ups, the next you're sourcing a vendor, unblocking a project, or stepping in to make sure every last detail gets closed. If you're energized by variety, never let details slip, and love being the person who makes sure everything just works - then keep reading… About You * You get sh*t done. No excuses, no delays. You roll up your sleeves and finish what you start. * …And you get it done right. Nothing slips by you. You know greatness lives in the details. * You're ready for anything that comes your way. Priorities shift, plans flip, chaos hits…and you adapt on the fly, landing on your feet every time. * You're a modern-day MacGyver. You've never met a problem that couldn't be solved... Challenge accepted. * You're not afraid to take the lead. You love playing a supporting role, but you're just as confident stepping up to make decisions and owning initiatives. * You thrive under pressure. You've mastered the art of juggling multiple priorities and prefer a fast-paced environment. * You bring structure to chaos. You slash through clutter with trackers, SOPs, and tight follow-ups. Recurring tasks don't pile up on your watch - you turn chaos into clean, repeatable systems that just work. * You've mastered the art of communication. Clear, confident, and persuasive, you know exactly how to get the message across - with polish that makes people stop and listen. * You're flexible. Occasional evenings, weekends, or short-notice pivots don't throw you off. * You're a digital native. Tools like Google Workspace, Trello, Airtable, and Slack don't intimidate you…You bend them to your will, build trackers, and keep everything humming with tech-driven efficiency. * This isn't your first rodeo. You've cut your teeth in fast-paced, founder-led environments. With 3+ years as an assistant, project coordinator, or operations pro, you know how to balance executive support with personal logistics - and you take pride in making both run seamlessly. Your Responsibilities * Orchestrate priorities and schedules. Own the CEO's calendar, correspondence, travel, and logistics across both business and personal/family life - making sure he's always where he needs to be, prepared and on point. * Turn priorities into progress. Research, organize, and execute assignments big and small; track deliverables; and follow up relentlessly until every loop is closed. * Keep life and work running seamlessly. From errands and office readiness to property logistics and vendor coordination, you'll coordinate support staff and roll up your sleeves when needed to keep everything organized and running smoothly. * Run systems that scale. Use modern productivity tools to organize tasks, track deliverables, and create simple workflows that make recurring work bulletproof. * Bring experiences to life. Plan and execute personal and professional events end-to-end - coordinating logistics, vendors, and on-the-ground details so things run flawlessly. * Represent with polish and discretion. Act as a trusted proxy in every interaction - articulate, professional, and confidential, always reflecting the CEO & family's standards. Compensation & Perks * Meaningful work. This is not just a job. You can find a job anywhere. This is a place for the bold to get paid to give a sh*t and make a real impact on people's lives when they need it most. * Be part of something (really) big. Our products touch over 45 million people every month, and we are chasing problems that billions suffer from. Not just any problem, the ones that are filled with purpose and meaning. This is your chance to be more than a number and make history. * Don't just imagine it - create it at our Moonshot Factory. You'll have access to our newly built Dreamlab, our secret research and development lab where employees aren't focused on what's today - but what's next… Imagine a 30,000 sq ft facility with the machines, tools, and resources (from 7 axis robots to coating systems) to create…anything. * No red tape. Say goodbye to pointless meetings or political hoops to jump through. We're scrappy, believe in autonomy and empower our teams to do whatever it takes to do the unthinkable. * Learning animal culture. Learn more here than any other place on earth. We make sure you never stop growing and offer an allowance for continued learning. * We ignite the best in you. We exist not only to deliver meaningful innovation, but to ignite and inspire the creative problem solver in you. * A creative, come-as-you-are environment. Our team never stops pushing you to be the best that you can be and still makes time to have some fun. * Top of market pay & benefits. Along with a full benefits package including health, dental, vision, and 401k. * Plus many more. Additional perks include daily catered lunches, team activities, paid holidays, bonuses and much more. This is an in-person role primarily based in our downtown Detroit and Pontiac locations (with work currently centered in Pontiac, transitioning more toward Detroit in the near future). Local travel to properties/vendors is also required. Diversity isn't just a checkbox. At Hello Innovation, our eclectic team from all walks of life is our secret sauce to meaningful innovation. Needless to say, we are an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. **This position is an onsite role based out of our Royal Oak, MI. office** About You: The Senior Client Services Coordinator will serve as the strategic and tactical support engine behind the Grochowski-Barnas Team at Colliers Detroit, playing a key role in operational management, executing marketing, research, client communication, and administrative functions. This person will be integral in maintaining operational excellence, supporting team growth, ensuring flawless execution of client deliverables, and driving continued innovation and efficiency in daily brokerage activities. In this role, you will… Lead and manage workflow organization, calendar planning, and daily task execution. Anticipate operational needs, plan, and proactively manage timelines. Coordinate meetings, tours, property surveys, and transaction timelines. Maintain and improve systems for lead tracking, pipeline organization, and deadline management. Support and participate in client calls, offering insights and follow-up support Execute market research and property data analysis using CoStar, MLS, and internal tools. Build prospect databases and manage CRM (Salesforce) inputs and updates. Identify target accounts, verify contact information, and generate outreach campaigns. Monitor and document all leads, activities, and outcomes for team reporting. Draft and coordinate newsletters, email marketing campaigns, and digital collateral. Prepare tour books, property summaries, and marketing packages. Liaise with Colliers Marketing team to design and distribute promotional materials. Maintain and update property listings on public platforms and internal tools. Draft initial versions of transaction documents including Letters of Intent (LOIs), Purchase Agreements (PAs) & Lease Proposals Track the progress of active deals, provide timely follow-ups, and update deal records. Assist in the due diligence process and deal close-out coordination. Act as a liaison between team members, clients, and internal departments (research, marketing, accounting). Manage inbound inquiries and ensure prompt, professional response. What you bring Bachelor's degree in Business, Real Estate, Marketing, or related field preferred. 3+ years of relevant experience in real estate, marketing, or operations. Strong understanding of commercial real estate concepts and transaction lifecycle preferred. Proficiency in Microsoft Office Suite, Salesforce & Google Workspace. Experience with CoStar, LoopNet, and other industry platforms a plus. #LI-SD1 #LI-Onsite Make your next move an expert one and join us as we lead the industry into the future. Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Applications will be accepted on an ongoing basis. Direct applicants only please, no agencies. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.

Job DescriptionAre you an organized, detail-oriented professional with a passion for purpose-driven work? A local non-profit is seeking a highly motivated Executive Administrative Assistant to support their team and help their organization run smoothly.APEX Placement and Consulting has partnered with Turning Point in Mount Clemens, MI looking to add an Executive Administrative Assistant to their already amazing team. Their primary responsibility will be to provide high-level administrative support to the CEO while ensuring efficient organizational operations. Keep reading for more details!What's in it for you: 1st shift opportunity Competitive salary ranging from $55,000-$60,000/yr. depending on experience Direct Hire position - you'll be hired on directly with our client! Amazing benefit package once hired in permanently Medical, Dental and Vision Paid vacation and birthday holiday from day 1 Room for advancement and training opportunities Discounts available at Second Hand Rose What your day will look like: Champion the agency's mission and empowerment philosophy in all aspects of work. Ensure consistent application of agency policies, procedures, and protocols. Uphold confidentiality, accurate recordkeeping, and professional ethics in all activities. Provide high-level administrative support to the CEO, including drafting communications and documents. Assist the CEO in planning and executing Board meetings-prepare materials, maintain Board Roster and Manual, take meeting minutes, and manage related tasks. Facilitate effective communication and engagement between the CEO and Board Members/Committee Leaders. Co-manage the CEO's calendar and help ensure key deadlines are met. Prepare and submit reports for the CEO, including expense reports and accounts payable. Acquire knowledge of agency grants and develop user-friendly summaries to support goal attainment. Enter and proofread grant-related data to ensure accuracy and timely submission. Design company forms and internal documents as needed. Create and maintain organized physical and digital filing systems for the CEO and agency departments. Participate in staff, committee, and other meetings as designated. Foster positive relationships across departments to support collaboration and service improvements. What we are looking for: Associates Degree or equivalent work experience Proven leadership in administrative and organizational management Up-to-date expertise in human resources practices, policies, and compliance Proficient in Microsoft Office Suite (including Word, Excel), and Adobe Acrobat Pro Valid driver's license At Apex, we actively encourage applications from underrepresented groups. Your unique experiences and perspectives are valuable to us, and we're excited to see how you might contribute to our team. While we have outlined a set of qualifications for this role, we recognize that experience and skills can come from a variety of backgrounds. If you meet most of these qualifications and are eager to learn and grow with us, we invite you to apply.

Administrative Assistant FLSA Classification: Non-Exempt Position Type: Full Time Reports to: Chief of Staff EEOC Classification: Administrative Support Worker The Administrative Assistant supports the administrative Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties. Responsibilities: * Managing calendars for C-Suite/Senior Leadership and coordinating meetings * Clerical duties such as: answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc. * Process daily incoming mail and distribution * Maintenance of copy rooms and equipment as well as postage machines at Central office * Coordinate and manage conference room scheduling * Assist with preparing reports and data entry tasks * Preparing and reconciling monthly expense reports and petty cash reconciliation * Process of invoices for payment * Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe. * Assist with supporting company events, and meetings * Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building. * Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint * Complies with and adheres to department and NSO policies and procedures. * Adheres to established quality and performance improvement standards. * Works effectively with others to accomplish goals/resolve problems. * Organizes work well and uses time effectively. * Maintains consistent work attendance. * Does not disrupt operations by being habitually tardy or absent; works as scheduled. * Professionally represents NSO and promotes NSO mission and vision statements. * Promotes a harmonious work environment. * Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results. * Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services. * Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO. * Complies with contractual and regulatory requirements, as needed. * Fosters commitment, team spirit, pride and trust. * Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities. * Able to anticipate and bring about change when needed. * Able to work and handle confidential information * Performs other duties as assigned. Candidate Requirements: * GED or high school diploma required * 3 years of office experience * Bachelor's degree preferred * Proficient in computer software applications * Familiarity with standard office equipment * Excellent organizational and interpersonal skills * Good written and verbal skills * Good bookkeeping skills and ability to multitask. * Ability to create, maintain and retrieve files: ability to work independently and/or with a team. Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

Working at Freudenberg: We will wow your world! Responsibilities: Provide administrative support (data entry, filing, record retention, supply orders, reports, coordination of appointments, meetings and visitors, as well as telephone coverage) for Corporate and CTUSA departments, as well as back up and administrative assistance to the Manager, Global Administration. Coordinates meetings: agenda, invitations, equipment and room reservations, ordering supplies, serving, and cleaning up lunches. Coordinates international and domestic travel arrangements and schedule accommodations for training groups or individuals that visit CTUSA, local hotels/transportation, prepares and distributes travel itineraries and agendas, as well as any miscellaneous arrangements. Maintain contract/agreements, contract templates, signature processing, and corresponding databases to control accuracy, and follow data privacy / record retention policies. Maintain and organize Corporate and Admin information/communication via the company intranet, shared files, and announcements. Maintain inventory and organization of administrative and special project supplies (including laboratory, catering, holiday, celebration, redesigns and building/furniture orders, etc.). Back up support to the Global Admin team when needed, as well as special projects from Manager. Qualifications: 3+ years administrative support experience. Bachelor's degree, preferred. Tech savvy in Microsoft Office and SharePoint, with experience using Adobe or other creative programs. Critical thinking skills to manage and organize multiple priorities and projects at once, demonstrating the ability to be flexible and reliable with assignments that require a high level of urgency and diplomacy. Ability to handle highly confidential and sensitive information without compromising security. Strong attention to detail in writing and communication skills. The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law. Chem-Trend Limited Partnership

Welcome to NEURA Robotics, the innovator of the robotics world. Our goal is to equip collaborative robots with groundbreaking cognitive capabilities to enable safe and intuitive collaboration with h

We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations. * On-site role * Location: Auburn Hills, MI (DP World does not offer accommodations for internships) * Strong performance could lead to a full-time position after graduation * 10-week program that will run from June 2026 to August 2026 KEY ACCOUNTABILITIES * Assist with Jira system administration, including handling basic functions and requests * Support optimization efforts within IT systems and tools * Help troubleshoot user issues and provide technical support * Participate in projects related to IT Service Management (ITSM) * Document processes and contribute to system improvement initiatives QUALIFICATIONS, EXPERIENCE AND SKILLS * Pursuing a degree in Information Systems, Computer Science, or a related field * Interest in IT Service Management and systems administration * Basic familiarity with Atlassian products (Jira, Confluence) preferred * Strong problem-solving and communication skills * Ability to manage multiple tasks and prioritize effectively What You Will Gain * Hands-on experience with IT systems administration and ITSM processes * Exposure to Jira and Atlassian products in a corporate environment * Opportunities to develop technical and problem-solving skills * Mentorship and guidance from experienced IT professionals Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future. ABOUT DP WORLD Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief. By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies. #LI-JR2 #LI-Hybrid