Accounts receivable clerk jobs in Santee, CA - 174 jobs

The Accounts Payable Specialist will be responsible for the accurate and timely processing of invoices, expense reports, and payments, ensuring compliance with internal controls and regulatory requirements. This role will be reporting into the Director of Accounting and will play a key part in supporting our accounting operations, with a focus on confidentiality, integrity, and operational excellence in a fast-paced biotech environment. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES * Process invoices, employee expense reports, and credit card transactions. * Support 2-way and 3-way matching for Prendio procurement system invoice review. * Prepare and process bi-weekly disbursements including initiating ACH and Wire payments. * Maintain and reconcile accounts payable records in NetSuite and Prendio, ensuring timely and accurate data entry. * Collaborate with internal departments and external vendors to resolve discrepancies and answer inquiries including payment updates. * Support month-end and year-end closing activities, including journal entry accruals, reconciliations, and the year end 1099 process. * Assist with audits by preparing documentation and responding to auditor requests. * Ensure proper documentation and approval of all transactions in accordance with internal controls in a SOX environment. * Monitor and maintain vendor records, including updating and validating vendor banking information. * Identify and suggest process improvements to enhance efficiency and accuracy. * Handle confidential financial information with discretion and integrity. * Other duties as assigned. EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES * Bachelor's degree in Accounting, Finance, or related field preferred. * Minimum 2 years of accounts payable experience, ideally in the biotech or pharmaceutical industry. * Experience working in a public company environment and familiarity with SOX compliance preferred. * Proficiency with NetSuite is highly desirable. * Experience with Prendio and Concur preferred. * Strong attention to detail, organizational skills, and ability to meet deadlines. * Proficiency in Microsoft Excel at an intermediate level preferred. * Excellent communication and interpersonal skills. * Demonstrated integrity and ability to handle confidential information. * Ability to work independently and collaboratively in a team environment. $75,000 - $87,000 a year In addition to a competitive base salary ranging from $75,000 to $87,000, we offer stock options, restricted stock units, a stock purchase plan (ESPP) and a target bonus. Janux also provides a comprehensive benefits package for our employees and their families, which includes medical, dental, vision, and supplemental disability insurance. Please note that the base salary range is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies and internal equity. Job Type: Full-time Benefits: * Annual bonus program * Incentive stock option plan * 401k plan with flat non-elective employer contribution * Comprehensive medical insurance with 90-100% employer-paid premiums * Dental and vision insurance * HSA, FSA, and supplemental insurance plans (life, disability, accident, critical illness, hospital indemnity) * Unlimited PTO * Generous holiday schedule; includes summer and winter company shutdown * Relocation assistance Schedule: * Monday to Friday Work authorization: * United States (Required) Additional Compensation: * Annual targeted bonus % Work Location: * On site (San Diego, CA) EQUAL OPPORTUNITY EMPLOYER: Janux Therapeutics, Inc. is an equal opportunity employer that is committed to providing a work environment free of harassment and discrimination based upon a protected category, as well as an environment free from retaliation for protected activity. Notice to Recruiters and Third-Party Agencies The Talent Acquisition team manages the recruitment and employment process for Janux. To protect the interests of all parties involved, Janux will only accept resumes from a recruiter once a fully-executed search agreement is in place. Agencies are hereby specifically directed not to contact Janux employees directly in an attempt to present candidates. Janux will consider any candidate for whom an Agency and/or Recruiter has submitted an unsolicited resume to have been referred, free of any charges or fees. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

School Mission Statement & Profile Founded and rooted in the Gospel values of the Catholic Church and the charism of the Sisters of St. Joseph of Carondelet, the Academy of Our Lady of Peace (OLP) empowers young women in an innovative learning environment that honors the individual while fostering community and develops faith-filled leaders dedicated to the “love of God and the dear neighbor without distinction.” OLP is a school of approximately 750 students, committed to creating a diverse and inclusive educational community. The school emphasizes 21st-century learning, academic excellence, and the development of leadership skills. Our professional culture values collaboration, lifelong learning, and a growth mindset. Students are encouraged to actively participate in the school community, and OLP graduates are prepared to make a positive impact in STEAM fields and beyond. Position Overview The Accounts Receivable Accountant is a non-exempt, full-time on-site position. The Accounts Receivable Accountant at the Academy of Our Lady of Peace (OLP) is an integral team member of the Business Office. This position is responsible for accounting functions, ensuring accurate and timely financial information. Creates financial transactions that include posting information to accounting journals, worksheets, and accounting software systems. The Accounts Receivable Accountant manages all aspects of accounts receivable management, including but not limited to tuition and reconciling accounts. Essential Responsibilities Record revenue from all sources and provide accounting support . Record and manage tuition and fee payment, collection and recording in the general ledger and FACTS (subledger) Oversee enrollment of students including collection of tuition contracts, ensuring tuition accounts set up and collection and recording of registration fees. Communicate with Admissions departments regarding the status of returning students during re-enrollment Review annual enrollment contracts and adjustments for completeness and ensure accurate billing of all tuition related revenue. Onboard new family tuition agreements and track tuition assistance grant awards Parent contact for collections, billing issues and tuition and fees. Apply annual payer discounts, tuition assistance and/or scholarships to FACTS accounts (subledger) and record in the general ledger. Ensure that the school tuition delinquency policy is enforced and maintain tuition write offs to a minimum Process, collect and record all incidental revenue in the GL for all school fees - summer school, athletics, enrichment camps, transportation etc. Maintain donation, grant and pledge accounting and recording of revenues as restrictions are satisfied in accordance with GAAP Complete aging and analysis reports monthly Support tuition assistance process, preparing schedules, worksheets and recording in systems. Assist with tuition assistance application review and awards General Accounting Record cash receipts including cash, checks, credit card and ACH. Responsible for deferred tuition amortization entries and deferred tuition assistance in the GL Prepares entries, daily bank activity including recording cash receipts, credit card deposits, wire transfer and ensuring coding is accurate and reconciles supporting documents. Reconcile all credit card deposit activity to the bank statements, close to appropriate revenue account and post to the GL. Process all credit card refunds and issue transaction and reconciliation records. Record cash, checks, tuition FACTS remittance, stock donations, ACH and wire transfers in the GL. Coordinate with Advancement Office to ensure all gifts and pledges are accurately accounted for (restricted/ unrestricted gifts) Assist with month end close with documentation and reconciliations Assist with annual audit, including preparation of year end schedules, reconciliation and PBC list. Provide accurate and timely financial reporting as required. Prepares and maintains records to ensure accounts are justified and reviews accounting information to identify and resolve inaccuracies or imbalances. Contributes and assists in maintaining internal controls to keep the accounting and financial processes of the school to comply with regulation, best practices and ensure accurate financial accounting. Assists in projects and duties as necessary to meet the ongoing needs of the organization. Requirements Qualifications Bachelors' Degree, preferably in Accounting or Finance from an accredited school/university Minimum 3 years' experience: in accounting/finance Non-Profit/Independent School industry experience preferable. Experience in Blackbaud Financial Edge NXT strongly preferred. Skills & Abilities Ideal candidate must demonstrate ability to think critically, problem solve and communicate clearly in collaborative environment Strong Interpersonal and technological skills with excellent organizational and administrative skills with high attention to detail. Maintain discretion and appropriately handle confidential or sensitive information Strong technology skills necessary to navigate software data integration and reporting and major accounting system experience. Proficient in Microsoft Excel & Word. Excellent written and oral communication skills; read and interpret data, information, and documents. Ability to analyze and solve problems using math and mathematical reasoning. Thrives in working in a team-driven environment. Interact with School faculty/staff and other organizations with a focus on customer service. Required Documents & Pre-Employment Requirements Applicants must submit a cover letter, resume, and two professional references from current or former supervisors. Candidates must also provide official transcripts, a current negative TB test result or TB Risk Assessment Questionnaire, complete required training, and successfully complete Livescan fingerprinting. Employment is contingent upon obtaining fingerprint clearance from the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The Academy of Our Lady of Peace (OLP), located at 4860 Oregon Street, San Diego, CA 92116, is in an area that may experience earthquake activity and is near a low flood zone. For more information on potential natural hazards, please visit the California Governor's Office of Emergency Services at ********************************* Fair Chance Act Compliance OLP will consider qualified applicants with a criminal history in accordance with the California Fair Chance Act. You are not required to disclose your criminal history or undergo a background check until after a conditional job offer has been made. If a background check reveals information that OLP believes is directly related to the position, you will have the opportunity to explain the circumstances, provide mitigating evidence, or dispute the accuracy of the report. For more information, visit *********************************************** Equal Opportunity Employment The Academy of Our Lady of Peace is an Equal Opportunity Employer and is committed to creating an inclusive environment where all qualified applicants receive equal consideration for employment. OLP prohibits discrimination and harassment based on race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, disability, age, genetic information, marital status, veteran status, or any other protected characteristic under federal, state, or local law. Salary Description $32 to $37/hour, commensurate to experience

Job DescriptionDescription: We are seeking a highly motivated professional to join our dynamic and growing company! Davenergy Solutions is a rapidly growing, profitable company, headquartered in San Diego, CA. Our employees are the key to maintaining our competitive edge. To attract and retain the best industry talent Davenergy Solutions shares its success with its employees and is committed to providing a professional work environment where learning, growth and recognition are highly valued. The Accounts Payables/Receivables Specialist is responsible for managing and supervising all billing, invoicing, and payment processes for clients, subcontractors, and internal teams. This role ensures accurate financial tracking, timely invoicing, and compliance with company policies while providing operational and administrative support across departments. Requirements: Key Responsibilities Billing & Invoicing Supervise billing for clients, subcontractors, and operational teams. Create monthly invoices for clients and process them through client approval and payment systems. Collaborate with Project Managers to bill contracts as deliverables are met. Administrative & Operational Support Assist the administrative services branch with client communication, AR billing, accounting tracking, vendor purchasing, and technical services support. Supervise and coordinate overall administrative activities for the Office Administration Department. Payroll & Accounting Perform and track payroll, taxes, and accounting functions for management. Competencies & Skills Extensive knowledge of Accounts Receivable (AR) and Accounts Payable (AP) processes. Strong initiative and ability to work independently. Excellent communication and interpersonal skills. Leadership qualities; leads by example. Effective time management and organizational skills. Ability to function in high-pressure environments. Sound judgment and quality decision-making skills. Communication, Language, and Software Skills Ability to utilize a variety of software programs to monitor, update, and produce work products by applying knowledge of computer literacy. Ability to exercise good interpersonal skills. Deltek Ajera/Deltek Advantage or Unanet Experience a Plus Educational Requirements: Bachelor's degree preferred. Degree in accounting, business management, communications, English or a related field, preferred. Minimum Requirements 1 to 2 years of work experience Detail oriented, requiring minimum supervision Ability to handle multiple efforts at once and achieve aggressive deadlines Proficient with Microsoft Office Word, Excel, and PowerPoint Benefits 401(k) Bi-Weekly 401(k) Company Contribution (3% of Salary) Annual Profit-Sharing contribution to 401(k) 10 Paid Federal Holidays Health Insurance Dental Insurance Vision Insurance Paid Time Off Optional Benefits Accident Coverage Short Term Disability Long Term Disability Term Life Insurance Medical Bridge Critical Illness

Job Description Mount Indie is currently seeking an Accounts Payable Specialist in San Diego, CA. The Accounts Payable Specialist will ensure timely and accurate processing of vendor invoices, obtain proper approvals, match invoices against purchase orders, code invoices, research and resolve discrepancies. What you'll do: Review and process invoices and check requests in accordance with Company policies and procedures Process expense reports including review for compliance with the Company travel policy and government contractor guidelines Enters Credit card transactions Research and resolve invoice discrepancies and issues Correspond with internal customers and vendors and respond to inquiries Assist in identifying cost control opportunities and other projects as needed Reports to Accounting Manager Other duties may be assigned Requirements Ability to maintain sensitive and confidential information as required by government standards Skilled at organizing and prioritizing workflow to meet deadlines Ability to interact effectively with peers and supervisors Ability to interact appropriately with the public Ability to adhere to workplace rules and policies and procedures Ability to analyze and solve problems Strong computer skills and ability to multi-task within multiple systems and across projects Excellent written and oral communication skills Strong organizational skills and attention to detail Ability to work independently or as a team and adapt as needed Proficient in Excel preferred U.S. citizenship Nice to have: High School diploma or equivalent Minimum 3 years demonstrated Accounts Payable experience working in a fast-paced environment Knowledge of accounting policies and practices Experience with PO processing (3-way match) Experience with Microsoft Dynamics, Deltek Costpoint preferred Experience with expense reports for government strongly preferred Experience working in a government contracting environment preferred

Who we are: Fuse builds innovative communications, networking, and computing solutions that improve the sharing of information, video, text, and voice among operators distributed throughout the airborne, maritime, and ground environments. We are an technology firm creating in-house software, network and hardware solutions that support our noble cause of advancing warfighter capabilities with elegant, user-focused communications, networks, and software systems. About this role: Fuse Integration Inc. is currently seeking an Accounts Payable Specialist in San Diego, CA. The Accounts Payable Specialist will ensure timely and accurate processing of vendor invoices, obtain proper approvals, match invoices against purchase orders, code invoices, research and resolve discrepancies. What you'll do: * Review and process invoices and check requests in accordance with Company policies and procedures * Process expense reports including review for compliance with the Company travel policy and government contractor guidelines * Enters Credit card transactions * Research and resolve invoice discrepancies and issues * Correspond with internal customers and vendors and respond to inquiries * Assist in identifying cost control opportunities and other projects as needed * Reports to Accounting Manager * Other duties may be assigned

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Job DescriptionSummaryOur client is a highly sought-after, well-recognized, successful mechanical general contractor in San Diego, CA. They are currently seeking an experienced Accounts Payable Specialist.Duties And Responsibilities Processing of job-related invoices, including Subcontractors and material purchases. Preparation of weekly check runs, including payments to Subcontractors. Processing of employee expense reports in accordance with company guidelines. Reconciliation of vendor statements, including corresponding with vendors and responding to inquiries concerning payment or invoice issues. Assisting Project Managers in the reconciliation of purchase orders and Subcontracts. Special projects as needed. Qualifications & Requirements Thorough understanding of sales and used tax, including the ability to distinguish between purchases that are taxable, non-taxable, and/or qualify for tax exemptions. Computer Skills Strong computer skills, including intermediate MS Excel. Vista by Viewpoint Construction Software, pVault by Paperless Environment and/Construction experience highly preferred. Required Attributes Possess excellent written and verbal communications skills. Ability to prioritize in a fast-paced, multi-task environment. Have demonstrated ability to perform basic business mathematical functions. Able to work with minimal supervision and demonstrate high levels of self-initiation and direction. Excellent organizational skills and the ability to manage time effectively. Must comply with all operating policies, procedures, plans, and programs.

Summary Our client is a highly sought-after, well-recognized, successful mechanical general contractor in San Diego, CA. They are currently seeking an experienced Accounts Payable Specialist. Duties And Responsibilities Processing of job-related invoices, including Subcontractors and material purchases. Preparation of weekly check runs, including payments to Subcontractors. Processing of employee expense reports in accordance with company guidelines. Reconciliation of vendor statements, including corresponding with vendors and responding to inquiries concerning payment or invoice issues. Assisting Project Managers in the reconciliation of purchase orders and Subcontracts. Special projects as needed. Qualifications & Requirements Thorough understanding of sales and used tax, including the ability to distinguish between purchases that are taxable, non-taxable, and/or qualify for tax exemptions. Computer Skills Strong computer skills, including intermediate MS Excel. Vista by Viewpoint Construction Software, pVault by Paperless Environment and/Construction experience highly preferred. Required Attributes Possess excellent written and verbal communications skills. Ability to prioritize in a fast-paced, multi-task environment. Have demonstrated ability to perform basic business mathematical functions. Able to work with minimal supervision and demonstrate high levels of self-initiation and direction. Excellent organizational skills and the ability to manage time effectively. Must comply with all operating policies, procedures, plans, and programs.

Malcolm Drilling has been innovating and leading the deep foundation industry for over six decades. As part of our deep foundations, retention systems, and ground improvement services, we also provide a range of special applications and dewatering techniques. By implementing Design/Build, we execute projects quickly and effectively, allowing for timely collaboration with owners and contractors. This service is offered nationwide through our regional offices. Job Title: Accounts Payable Specialist City, State: San Diego, CA Employment Type: Temp-to-Hire Schedule: Full-Time (40 hours per week) Job Responsibilities: Review invoices against purchase orders and receivers for errors and discrepancies. Audit invoices for procedure accuracy Research and resolve various invoice discrepancies Communicate invoice discrepancies with other employees and/or with vendors Respond to e-mail or phone questions addressed by other district offices Match invoices with PO's Scan invoices and backup using scanning software Code invoices to correct general ledger accounts and ensure proper entry into accounting software. Routine heavy data entry of invoices into accounting software Route invoices for approval using accounting software Reconcile vendor accounts using accounting software Enter and/or edit vendor information in the vendor master file Perform various A/P related projects directed by the Business Office Manager Qualifications: 0-3 years of Accounts Payable experience or a new graduate with a degree in Accounting or Finance. Ability to communicate both verbally and through writing in a professional, courteous, and knowledgeable manner Ability to prioritize and organize tasks according to deadlines and complete them in a timely manner. Knowledge of basic accounting principles Intermediate Excel skills required

Vuori is re-defining what athletic apparel looks like: built to move and sweat in but designed with a casual aesthetic to transition into everyday life. We draw inspiration from an active coastal California lifestyle; an integration of fitness, creative expression and life. Our high energy fast paced retail environment is reflected in the clothes we make. We aim to inspire others to take on all aspects of their lives with clarity, enthusiasm and purpose…while having a lot of fun along the way. We are proud to be an outlet for opportunity and for personal growth and success. Job Description Reporting to the Accounts Payable Manager, the Accounts Payable Product Clerk is responsible for processing all inventory related invoices, including landed cost components such as freight, duty, and brokerage fees. This role plays a key part in ensuring the accuracy of inventory valuation and vendor payments. The ideal candidate is highly organized, detail oriented, and comfortable managing a high volume of transactions in a fast-paced environment. Strong analytical and problem-solving skills are essential. What you'll get to do: * Process inventory invoices using a 3-way match (purchase order, packing slip/receipt, invoice). * Process of freight, duty, and other landed cost invoices through established landed cost settlement procedures. * Process sample invoices, liability invoices, and other nonstandard inventory charges from suppliers. * Ensure accurate GL coding for inventory purchases, freight, duties, tariffs, and all landed cost components. * Investigate and resolve discrepancies between purchase orders, receipts, and invoices by collaborating cross-functionally with Production, Inventory Control, Logistics, as well as third party vendors. * Reconcile vendor statements, research outstanding balances, and resolve invoice related issues promptly. * Assist with month-end close activities, including GRNI (Goods Received Not Invoiced) reconciliation and accruals. * Maintain accurate and organized documentation for audit and compliance purposes. * Uphold strict confidentiality and integrity in all financial reporting and AP processes. * Support additional Accounts Payable functions as needed. Qualifications Who you are: * Bachelor's degree or equivalent work experience within an Accounts Payable department. * 2+ years of Accounts Payable experience, with at least 1 year focused on inventory or 3way match processes. * Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data analysis). * Strong attention to detail, organizational skills, multi-tasking, and problem-solving abilities. * Experience managing a high volume of AP transactions in a deadline-driven environment. * Excellent written and verbal communication skills. * Solid understanding of core Accounts Payable functions and workflows. * Proactive, self-motivated team player who enjoys hands-on responsibilities and continuous process improvement. * Apparel or retail industry experience is a plus. * Experience with Microsoft Dynamics 365 is a plus. Additional Information Our investment in you: At Vuori, we're proud to offer the following to our employees: * Health Insurance * Savings and Retirement Plan * Employee Assistance Program * Generous Vuori Discount & Industry Perks * Paid Time Off * Wellness & Fitness benefits The hourly range for this role is $23/hr - $28/hr. Vuori is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines.

Job DescriptionDescription: The Pedder Automotive Group was founded in 2008. The automotive group has 7 dealerships in Southern California, representing Nissan, Hyundai, Chrysler, Dodge, Jeep, and Ram brands. The seven (7) locations are: Pedder Nissan Raceway Nissan Temecula Nissan Hemet CDJR Lake Elsinore CDJR Pedder Hyundai of Poway Pedder CDR+J of Poway Our Auto Group is proud to offer a comprehensive benefit package including: Medical Dental Vision Paid Time Off Several Supplemental Offerings Life Insurance Local Discount Programs Employee Assistance Program 401(K) Position Summary The Pedder Auto Group is looking for AP/AR staff that are detail orientated and who like to work in a positive team environment. Requirements: Job Duties will include but are not limited to: Matching POs with respective invoices. Timely posting of accounting invoices. Audit all invoices for appropriate documentation and approval prior to issuing payment. Maintain all accounts payable and receivable reporting and company files.

SUMMARY/OBJECTIVE The Accounts Payable Clerk supports the Accounts Payable Manager by managing invoices and maintaining important financial documentation. Process checks requests and expense reports on a regular basis Accurately review, code, and process vendor invoices Perform monthly reconciliations Perform data entry associated with accounts payable Address and respond to vendor inquiries Sort and distribute incoming mail Prepare Budget Sheets for the AP Specialist Maintain AP files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices PHYSICAL DEMANDS The Accounts Payable Assistant must be able to meet and successfully perform the essential functions of this job. The following physical demands are representative of the position. The position is active and requires walking and sitting. Employees are required to lift of up to 10 pounds. * Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions KNOWLEDGE / SKILLS Must have strong work ethics Must be well organized and a self-starter Must be able to follow standard filing procedures Detail oriented, professional attitude, reliable Possess strong organizational and time management skills Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills Ability to communicate effectively verbally and in writing Ability to interact with vendors in a professional manner Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately COMPETENCIES Communication Proficient Flexibility (Job duties & schedule) Follow verbal/written instructions Able to work independently Teamwork orientation SUPERVISORY RESPONSIBILTY Accounts Payable Clerk has no supervisory responsibilities. POSITION TYPE / HOURS OF WORK This is a full-time position, 40 hours per week. Schedule is Monday- Friday, 6:00 a.m. to 2:30 p.m. Overtime and weekend work may be required based on production needs. REQUIRED EDUCATION AND EXPERIENCE 3+ years of Accounts Payable experience

Company: Associated Construction & Engineering, Inc. Department: Accounting Reports To: Assistant Controller Schedule: 4/10 Alternative Workweek - Monday through Thursday, 6:30 a.m. to 5:00 p.m. Salary Range: $35,360 - $41,600 annually (depending on experience) Job Summary We are seeking a reliable and detail-oriented Entry-Level Accounts Payable Clerk to support our accounting team with daily accounts payable functions. This role is ideal for someone starting their career in accounting or finance who is eager to learn, organized, and comfortable working with numbers and documentation. Training will be provided. Working Conditions / Physical Demands Office-based position located in Temecula, CA. Standard schedule: 4/10 Alternative Workweek - Monday through Thursday, 6:30 a.m. to 5:00 p.m. Overtime may be required during peak payroll cycles or audit periods. Occasional travel to project sites may be required. Must be able to manage time-sensitive tasks accurately and efficiently. Benefits Health, Dental, and Vision Insurance Retirement Plan (401k or similar) Paid Time Off, Holidays, and Sick Leave. Training and Professional Development Opportunities AAP/EEO Statement We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, veteran status, or disability. Other Duties This job description is intended to outline the general nature and key responsibilities of this role. Duties and responsibilities may change at any time, with or without notice Key Responsibilities Enter and process accounts payable invoices accurately Match invoices to purchase orders when required Route invoices for approval and follow up as needed Assist with processing check runs and electronic payments (EFTs) Help coordinate check signing and approval workflows Maintain and update vendor files and records Communicate with vendors regarding invoices and payment status Assist with reconciling vendor statements Reconcile purchase order (PO) payables accounts with guidance Verify signed change orders before entry into the ERP system Receive and record inventory receipts Support the collection and confirmation of lien releases during payment processing Assist with ensuring subcontractors are paid within required timeframes Follow sales and use tax rules during job setup with supervision Assist with 1099 processing and W-9 tracking Support capitalization of repairs under direction of accounting leadership Perform general recordkeeping and filing Qualifications High school diploma or equivalent (Associate degree in Accounting or Business a plus) Basic understanding of accounting or bookkeeping concepts preferred Strong attention to detail and willingness to learn Basic computer skills and familiarity with Excel or similar tools Ability to follow procedures and meet deadlines Good communication and organizational skills Preferred (Not Required) Internship or coursework in accounting or finance Experience with data entry or administrative support Exposure to accounting or ERP software

Advekit is a fast growing, Los-Angeles-based startup that is reinventing the way we find and pay for therapy. Leveraging technology and a seamless customer experience, Advekit aligns incentives for mental health professionals and patients. We are looking for a Medical Accounts Receivable Specialist who will post payments to patient accounts, reconcile accounts, and alert teams and management to issues. This job does not involve calling/working directly with insurance, but knowledge of insurance terminology (deductibles, coinsurance, etc. is required). This position is 90% remote, with occasional in-person meetings in San Diego. Primary Duties and Responsibilities The Medical Accounts Receivable Specialist maintains current account status of receivables by handling patient invoicing, cash/check application, and solicitation of payment on overdue accounts. This position is responsible for the day-to-day management of assigned accounts, reviewing Accounts Receivable Billing Checklist, alerting management of problems/issues as well as weekly/monthly reports on aging status. The Accounts Receivable Specialist will be responsible for: Assuming the responsibility of receiving and sorting incoming payments with attention to credibility. Managing the status of accounts and balances and identify inconsistencies. Issuing and posting bills, receipts and invoices. Updating accounts receivable database with new accounts or missed payments. Ensuring all patients remain informed on their outstanding debts and deadlines Professional Qualifications Bachelor's Degree Prior experience with health care billing required (1-2 Years) Prior bookkeeping/accounting experience required (1-2 Years) High degree of accuracy and attention to detail Strong oral / written communication skills Ability to multitask in a fast-paced environment while dealing with frequent interruptions Possess a strong sense of urgency, organized and energetic team player who can work in both a team environment and independently Punctual, dependable, and responsible; able to pick up and learn tasks quickly; self-starter Excellent computer skills Excellent customer service skills Ability to practice good judgment Ethical conduct Salary and Benefits: $22-26/hour depending on experience Paid vacation time and holidays Medical, Dental and Vision Advekit is committed to bringing together individuals from diverse backgrounds and perspectives. We strive to create an inclusive environment where everyone can thrive and be their authentic self, feel a sense of community, and do great work together. We are proud to be an equal opportunity employer open to all qualified applicants regardless of race, color, ethnicity, religion, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status. Employment Type Full-time Edit job description

Job Description The Staff Accountant assists with the routine operations of the Accounting and Finance Department. Responsibilities include performing general account analysis and reconciliation as well as preparing and analyzing accounting records and financial statements. Essential Functions To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions of the role. Essential functions for this role include but are not limited to the following. Oversee A/R invoice-to-cash cycles, procedures within NetSuite and customer relationship; develop and refine controls and processes to monitor revenue and accounts receivable. Perform customer payment application, reconciliation, and collection in timely manner, proactively improve Day-Sales-Outstanding. Monitors Avalara sales tax settings and customer exemptions to ensure taxes are accurately reported. Assist in chargebacks dispute by cross referencing invoice and shipment document performed by third-party logistic provider. Partners with the cross functional team leaders in Logistics, Finance, Sales to seek resolutions for delayed, missed payments, disputes deductions, Maintains appropriate documentation of action items and expected resolution time and communicates with upper management. Assist in intercompany inventory reporting, including inventory reconciliation, transfer price adjustment and consolidations. Assists with the daily, weekly, monthly, and year-end operations of the Accounting & Finance Department, including preparing financial reporting and analysis, budget, audit, and tax projects as needed. Performs general accounts analysis and reconciliations, including bank statements, fixed assets, commission, accruals, and prepaid expenses. Responsible for the accurate and timely maintenance of assigned general ledgers and bank account. Prepares, examines, or analyzes accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards as part of audit readiness requirement, ensures compliance with applicable standards (i.e. GAAP), rules, regulations and systems of internal control. Accepts responsibility for the organizational goals by taking ownership of new and different duties and identifies new opportunities within the accounting department. Quality Training Requirements and Responsibilities Responsible for maintaining up-to-date knowledge of relevant Quality Management System (QMS) procedures and supporting QMS processes as required. Requirements The following requirements are necessary to perform the job successfully. Bachelor's degree in Accounting with a strong knowledge of GAAP reporting standards required. 1-2 years of public accounting, audit and/or multi-subsidiaries financial reporting experience required. 1-2 years of NetSuite software experience or other comparable ERP systems such as SAP, QuickBooks preferred. Excellent analytical, critical thinking, and problem-solving skills. Strong attention to details and good-record-keeping. Proficient in Microsoft Office (Word, Power Point, especially Excel). Team player and can collaborate with other teams in the organization. High level of interpersonal skills with demonstrated poise, tact and diplomacy. Demonstrate a proficient level of professional skill and/or knowledge in accounting and keep current with developments and trends. Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management. Management Minimal supervisory responsibilities are expected of this position. Physical Demands The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. This position requires the necessary physical attributes for office work such as frequent sitting, standing, use of hands and fingers for operating a computer and telephone. Work Environment Remote or hybrid. Travel Occasional optional travel to field office in San Diego, CA.

Full-time Description For more than 40 years Quantum Design (QD) has been providing technology solutions to researchers in the fields of physics, chemistry, biotechnology, materials science, and nanotechnology. Established in 1982, Quantum Design is the leading commercial source for automated materials characterization systems offering a variety of measurement capabilities. QD instruments are found in the world's leading research institutions and have become the reference standard for a variety of magnetic and physical property measurements. The Opportunity As an Accounts Receivable Specialist, you will support Quantum Design's order-to-cash process by managing a portfolio of customer accounts, driving timely collections on open receivables, and reducing past-due balances and Days Sales Outstanding (DSO). In this role, you will focus on professional solutions-oriented customer contact, resolving disputes, and partnering with internal teams (Sales, Customer Service, Billing, and Finance) to ensure accurate invoicing, effective credit management, and strong customer relationships. This position is ideal for someone who is detail-oriented, comfortable working with finance and CRM systems, and experienced in B2B collections in a fast-paced environment. The Accounts Receivable Specialist reports to the Credit & Collections Manager (or equivalent Finance leader, depending on internal structure). Responsibilities Manage an assigned portfolio of customer accounts, ensuring timely collection of open receivables and reduction of past-due balances. Conduct proactive collection activities (phone, email, written correspondence) to secure payment commitments and follow up until resolution. Review daily/weekly accounts receivable aging reports, prioritize high-risk or significantly past-due accounts, and document all collection actions in the system of record. Research and resolve payment discrepancies, short pays, unapplied cash, and chargebacks in collaboration with Cash Applications, Billing, and Customer Service. Process customer cash receipts daily in the ERP system Coordinate with Sales and Customer Service to resolve pricing issues, returns, credits, and other disputes that delay payment. Escalating high-risk accounts to management with comprehensive documentation of prior collection activities, root-cause issues, and recommended actions, including formal demand letters, revised payment terms, account holds. · Verify statements/invoices received against POs as provided. Ensure that amounts match those provided, and/or research and resolve any discrepancies Support month-end close activities by preparing AR-related reporting (e.g., aging analysis, past-due status, and notes for potential bad debt reserves). Assist in documenting and refining standard collection procedures, templates, and workflows to improve efficiency and customer experience. Collaborate with the broader Finance team to support overall cash flow objectives and continuous improvement initiatives. Perform other duties assigned to support the effective operation of the Finance department, including identifying and investigating credits on customer accounts, preparing and sending first-contact collection letters to customers to review invoices prior to payment, and assisting with ad hoc collection and reporting requests. Requirements Minimum Qualifications 3 years of experience in B2B collections and/or accounts receivable in a fast-paced corporate environment Preferred Qualifications Associate or bachelor's degree in accounting, Finance, Business, or a related field Hands-on experience using Infor (or similar financial/ERP platform) and Salesforce (or other CRM) to manage customer accounts, track activities, and support collections workflows Experience working with third-party payment portals, lockboxes, or payment processors Additional Information This position's work mode is 100% onsite. The employee will report to our facility in San Diego, CA five days a week. Quantum Design is an affirmative action and equal opportunity employer. All employment decisions, policies and practices are in accordance with applicable federal, state and local anti-discrimination laws. Quantum Design will not tolerate or engage in unlawful discrimination including any form of unlawful harassment, on account of a person's sex, age, race, color, religion, creed, sexual preference or orientation, marital status, national origin, ancestry, citizenship, military status, veteran status, handicap, disability, or membership in any protected group. Salary Description 27.50 - 39.60

Department Description: The Finance Office serves the needs of the university and its constituents. It is supported by the Controller's Office which oversees the accounting, cashiering, procurement, and student financial services operating units. The Tax and Compliance Office promotes compliance to federal and state tax laws, serves as a campus resource with respect to tax issues, and oversees the university's accounts payable and payroll activities. The Budget and Treasury unit conducts budget planning, capital financing, endowment investment, and cash management. The Office of Risk Management oversees the university's insurance policies and loss control efforts. University Description: The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges. Detailed Description: The position will be responsible for the following functions within Accounts Payable: Effectively and efficiently processes all accounts payable transactions for the university. Ensure proper compliance with university policies and procedures. Research questions and issues raised by customers. Maintain excellent customer service by ensuring timely and accurate processing of payments and effectively explain to customers the origin and reasoning behind key policies, practices, and procedures. Assist the university in maximizing resources by efficiently processing large volumes of accounts payable transactions and identifying ways to streamline payment processes. Responsible for the check run process, including preparing positive file for the bank, ACH file for electronic payments, and wires for payments in accordance with department rotational cycle. Assist with month-end reconciliation process to ensure proper accrual and accurate payable balance. Assist with system setup, upgrades, modification, and implementation of any related software or system integration. Duties and Responsibilities: Ensure Timely processing of all university payments, including but not limited to: Vendor invoices, contract payments, and check requests Improve AP aging performance indicators by reconciling vendor statements in a timely and consistent manner Follow up with appropriate departments on past-due invoices Assist manager in improving forms, processes, and procedures to streamline the payment Review Workday worktag (budget code) assigned to each expense and ensure that the expenditure type is appropriate for the related expense to ensure expenditure trends are properly captured for management review and strategic actions. Ensure the appropriate budgetary approval for each Workday worktag is used Review documentation provided to ensure expenses are appropriate within university policies and procedures. Address concerns and non-compliance with diplomacy and tact by working with individuals to reach reconciliation Effectively explains to customers the origin of and reasoning behind key policies, practices, and procedures Provide customers with helpful information to prevent future issues Appropriately inform management of any concerns and unresolved issues Responsible for the processing and reconciliation of the University Corporate Credit Card program. This includes but not limited to ensuring proper reporting, posting, approval, and coding of program expenditures, and proper usage of corporate card Address concerns and noncompliance with diplomacy and tact by working with cardholders to reach reconciliation Responsible for the check run process, including preparing positive file for the bank and ACH file for electronic payments. Safeguard check stock and access to check printing software Assist with processing wire payments. Responsible for the initial review of the wire request and backup documentation Initiate wire transactions via on-line banking portal following wire transfer procedures Assist with system step up, upgrades, modification, and implementation of any related software or system integration. Actively participate in ongoing system evaluations and enhancement Maintain good vendor relations, correspond, or communicate with vendors when necessary to correct or modify invoices received Identify opportunities for electronic payments and/or consolidated payments to cut down on the number of checks issued Assist with the promotion and set up of payable (payment with purchasing card) with new and existing vendors Identify payments that required Form 1099 reporting to the IRS Assist with annual 1099 review and issuance Identify payments that require non-resident withholding Assist with quarterly review and reporting to the CA Franchise Tax Board. Assist with the ongoing-effort to update and improve accounts payable policies and procedures Perform other projects as assigned by management Special Conditions of Employment: The University of San Diego is requiring all employees to follow our Covid-19 vaccine requirement process. Background check: Successful completion of a pre-employment background check. Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. Minimum Qualifications: High school diploma and four years of business/accounting/accounts payable related experience or college degree and two years of business/accounting/accounts payable related experience Must demonstrate excellent customer service and the ability to deal with sensitive issues and challenging customers Experience with Workday or other large ERP system. Preferred Qualifications: Experience in a centralized accounts payable function for a large organization. Experience in the higher education industry. Hands-on participation in system set up, upgrade, and implementation a plus. Performance Expectations: Knowledge, Skills and Abilities Demonstrates and maintains excellent customer service Exercises tact and diplomacy in creating and maintaining good working relationships Knowledge and comprehension of general accounts payable and purchasing practice Ability to prioritize workload, meet deadlines, and work effectively under pressure with a high accuracy rate Ability to multi-task and balance changing priorities Ability to understand and utilize complex procurement information systems Excellent communication, both written and oral, and proven ability to exercise good working relations with a wide variety of people Ability to readily problem solve by listening and knowing what questions need answering before making a final informed determination Proficiency in Internet usage Proficiency in Excel Ability to use a 10-key calculator Posting Salary: Commensurate with experience; Excellent Benefits The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits Special Application Instructions: Resume and Cover Letter Required Additional Details: Hours: 37.5 per week Closing date: September 7, 2022 The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community. The University of San Diego is a smoking and tobacco-free campus.

Regional office of established restoration company is looking for an Accounts Receivable Specialist for their East County office - immediate opening! Previous accounting experience is a plus but not required. Must have strong customer service experience, be willing to make payment reminder calls, and be flexible to provide admin support in a fast-paced setting. HOURS: Full-Time Hours, Monday-Friday 8:00am-5:00pm STATUS: Temp to Hire (goal of Full-time hire after temporary employment) WORKPLACE: This is an in-office position in Spring Valley PAY: $21.00-$22.00 per hour, depending on experience BENEFITS: This client company offers a comprehensive benefits package: medical and dental insurance, 401K, PTO, paid holidays. DUTIES include (but not limited to): Follow-up on past-due payments via phone & email (approx 100-150 calls per week) Maintain meticulous records related to AR Provide insurance documentation as needed for job completion status Assist with incoming calls from customers, field estimators, insurance companies Enter and upload documentation in online systems, including billing of completed jobs Create and send Lien notices (training provided) Provide general administrative support for management team REQUIREMENTS include (but not limited to): Minimum 2 years administrative/office support experience A/R experience and/or collections experience preferred Must be computer savvy and ability to learn online systems quickly Experience with Google Docs and Sheets preferred Strong communication skills (verbal & written), including ability to conduct payment reminder calls in a professional manner Attention to detail and top-notch organizational skills are a must Spanish-bilingual fluency a plus, but not required Must be 'team oriented', willing to assist other staff members when office priorities shift High School Diploma (or equivalency of) required Must have verifiable references from recent work history Must be able to successfully pass Background check and Drug screen requirements May be required to stand and/or sit for extended periods of time Legal residents of CA only. Visa sponsorship not available. W2 only.

Full-time Description We are seeking a detailed-oriented Accounts Receivable Specialist to to join our team. In this role, you will work closely with our Credit Manager to perform day-to-day accounts receivable transactions, ensure timely and accurate billing, cash receipts, preliminary notices, and support various accounting functions as needed. This is a great opportunity for someone with a strong understanding of A/R processes and excellent organizational skills. Essential Duties and Responsibilities Process accounts receivable transactions in a timely and accurate manner. Create new customer accounts in the system. Print and review the daily open sales order report; request preliminary information from customers. Prepare preliminary notices. Process lien waiver releases. Release sales orders from credit holds. Process credit card payments. Apply customer checks. Process A/R miscellaneous credits and RMA credits. Update and maintain customer tax exemption certificates. Assist with customer collections and follow-up activities. Assist in the month-end close process. Compile documentation and information for audits as needed. Handle special accounting projects and assignments as required. Requirements Must be computer literate i.e., accounting software, spreadsheet application and word processor programs. Experience with Microsoft Dynamics software helpful but not required. Ability to follow up on pending issues and meet deadlines. Knowledge of general accounting principles. Ability to work in a high volume and fast paced environment. Excellent verbal and written communication skills. Must be organized and detail oriented with the ability to multi-task. Ability to interact with customers and all levels of personnel in a professional manner. Maintain the highest level of professionalism under pressure. Physical Conditions / Requirements No unusual physical requirements. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility. Occasional - Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; involves occasional exposure to demands and pressures from persons other than immediate supervisor. Job frequently requires sitting and handling objects with hands. Job occasionally requires standing, walking, bending, reaching, talking, hearing, and lifting up to 10 pounds. Vision requirements: Ability to see information in print and/or electronically. Hearing requirements: Ability to hear people over the telephone and in person. As a member of our team, you will enjoy: A GREAT work environment with fun, friendly, knowledgeable and helpful team members. Benefits package to support you and your family's health. From medical, dental, and vision, to flexible spending accounts for both health and dependent care. Educational reimbursement to help keep your career updated. Save money on tickets to the San Diego Zoo, other amusement parks, movies, indoor skydiving and so much more with our employee discount program. Paid time off, holidays, company-matched 401(k) plan and more! Join SWARCO McCain. We look forward to receiving your resume. SWARCO McCain is an equal opportunity employer and participates in E-Verify. Salary Description $23 - $25 per hour