Administrative coordinator jobs in Daytona Beach, FL - 105 jobs

Pay: $25-$28/hour | Contract to Hire Mon - Fri 8-5 PM We're seeking a detail-oriented Scheduler to manage and maintain construction schedules within a centralized scheduling system. This role partners with builders, suppliers, and internal teams to release tasks, update schedules, manage milestones, and resolve scheduling issues. Key Responsibilities: Review and close schedule recordables Release and reschedule tasks based on lead dates Maintain milestone and cut-off task accuracy Coordinate schedule updates with builders and suppliers Monitor system alerts and resolve discrepancies Qualifications: Scheduling, administrative, or construction coordination experience preferred Strong attention to detail and organizational skills Comfortable working in fast-paced, system-driven environments Apply if you enjoy keeping projects on track and working cross-functionally Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Serve as the primary point of contact for key internal and external customers supporting specialty pharmacy and strategic group partnerships. This role drives relationship management, customer retention, issue resolution, and operational excellence to ensure partners receive timely support, smooth onboarding, and a high-value experience. Key Responsibilities Relationship & Account Leadership Lead relationship management and retention efforts for a portfolio of strategic partner groups. Collaborate with sales and internal stakeholders to gather insights that support customer growth and retention goals. Customer Support & Issue Resolution Serve as the go-to point for timely resolution of customer issues (onboarding, account setup, ordering, returns, credits/rebills, pricing/contract updates). Troubleshoot e-commerce and system inquiries, coordinating with relevant teams to close the loop. Communication & Coordination Effectively communicate with partner administrators, internal departments, buyers, and executives via phone and email. Manage multiple partner mailboxes and ensure established process flows support superior customer service. Implementation & Continuous Improvement Assist and co-lead implementation meetings, offering guidance and resolving pain points across functions. Review and support internal/external reporting to inform strategic decision-making and compliance. Act as subject matter expert (SME) for partner product and contract setups to ensure accurate transactions and order execution. Cross-Functional Engagement Collaborate with departments to support partner needs, escalate issues, and align on solutions that enhance the customer experience. Lead problem-solving efforts that drive operational efficiency and partnership success. Qualifications & Skills Required Experience 3+ years of experience in customer service, account support, or related roles supporting either inside or outside sales. Technical & Tools Skills Advanced proficiency with Microsoft Office (Excel, Outlook, Word, OneNote). Experience using business systems such as SharePoint, SAP, Salesforce, Business Objects, or e-commerce platforms. Communication & Interpersonal Skills Excellent verbal and written communication skills with strong presentation capabilities. Ability to communicate professionally with varied audiences (internal teams, external partners, executives). Problem-Solving & Organization Demonstrated ability to troubleshoot independently and collaboratively. Strong organizational skills with the ability to manage multiple priorities and partner requests.

The Office Administrator is a central member of the team, responsible for ensuring efficient daily operations and providing critical support to both field and management staff. This role serves as the primary point of contact for administrative needs, overseeing documentation, coordinating internal processes, and assisting with scheduling, project tracking, and regulatory compliance. The Office Administrator plays a vital part in keeping projects organized and on track, contributing to the overall success of our traffic control operations. Key Responsibilities Provide comprehensive administrative and office support to ensure smooth and efficient day-to-day operations. Manage front office activities, including answering phones, responding to emails, distributing mail, and maintaining office supply inventory. Maintain accurate records and handle documentation related to invoices, receipts, vehicle maintenance, and inventory. Support the Director of Operations with data entry, data verification, and other job-related tasks within the Field Management Pro (FMP) system. Perform data entry and maintain the Google Earth mapping and tracking program to support operational planning and field coordination. Support the hiring process by collecting required documentation and assisting with onboarding new employees. Prepare reports, presentations, and correspondence as needed. Customer Service & Communication Serve as a liaison between internal departments and clients or subcontractors. Provide excellent customer service through prompt and professional communication. Respond to inquiries related to scheduling, billing, and general company services. Qualifications & Experience High school diploma required, associate degree in business administration or related field preferred. Proven experience as an Office Administrator, Administrative Assistant, or similar role (traffic control or construction industry preferred). Strong organizational and multitasking skills; ability to manage multiple priorities under tight deadlines. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with Field Management Pro (FMP) & QuickBooks Workforce a plus. Knowledge of traffic management operations or public infrastructure services is an asset. Equal Opportunity Employer providing a workplace that is free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other legally protected status.

Executive Administrator/On-Site Winter Park, FL 32789 We're seeking a high-performing Executive Administrator to partner directly with our Principal/CEO and Chief Operating Officer. This is not your typical admin role - this position is for someone who thrives on clarity, structure, and strategic impact. If you're the kind of person who lives to make sure nothing falls through the cracks, loves organizing chaos into clear action, and can confidently manage sensitive communication, contracts, and operational details, we want to hear from you. In this role, you'll help keep the executive team focused on ZIO's most important priorities. You'll track and manage follow-through on key action items from weekly executive meetings and ensure ongoing alignment with EOS (Entrepreneurial Operating System) goals. Familiarity with GTD (Getting Things Done) methodology or similar productivity frameworks is a big plus - you'll be organizing tasks, projects, and responsibilities into a trusted system that keeps the whole executive function running at its best. You'll have full visibility into executive calendars and inboxes and will serve as a first point of triage - prioritizing requests, handling meeting coordination, redirecting messages internally when needed, and responding on our behalf when appropriate. You'll also serve a key role in contract support: reviewing proposals and agreements for inconsistencies with our standard terms, summarizing potential issues, and coordinating with outside counsel and client contacts to support revisions and execution. We're also looking for someone who's comfortable taking ownership of internal operational projects - such as office repairs, vendor coordination, supply management, or small capital improvements. You will be responsible for making sure things get done - and that everyone is informed along the way. This role requires a high degree of critical thinking, initiative, and discretion. The right candidate will be comfortable identifying issues before they become problems and communicating clearly - both in writing and in person - about what needs attention and why. You'll be trusted with sensitive information and expected to manage it with professionalism and care. If you're energized by the idea of being at the center of a dynamic, detail-oriented, high-performance environment - and you're confident in your ability to bring clarity and momentum to an executive team - this is the opportunity for you. What We're Looking For 5+ years of experience supporting executives or operational leadership Strong organizational skills and proven ability to manage competing priorities Familiarity with EOS or GTD (or the ability to quickly adopt and use structured productivity systems) Experience with contract review or a background in legal admin or paralegal work Excellent written and verbal communication Strong professional judgment, discretion, and emotional intelligence Comfortable working independently and owning processes from start to finish Tech-savvy and resourceful - someone who is proactive, accountable and resilient above all else! ZIO believes that the key to keeping great talent is treating them well. We realize it isn't all about money. Some of the benefits we offer: - Paid Training, certifications, and industry events - Semi-annual career coaching and development to help you achieve you achieve your long-term goals - Retirement Matching - Health, Dental, Vision, and Disability Insurance - Paid Holidays & Time Off - Company events such as go-kart racing, bowling, and other events you can help organize on a quarterly basis - Profit sharing If you believe your work is a personal reflection of yourself, strive for success in everything you do, and you have a passion for constant learning, then you should apply now. ZIO is going places and we need great people like you to get there. How to Apply & What Happens Next: We receive a significant amount of applications and we're a small team. That means you need to stand out to actually get reviewed by the hiring manager (who does not see every application!) Please follow these steps carefully or your application likely won't get to a hiring manager! Step 1: Write a brief cover letter and answer the following questions. In your own words, what is the main goal of the Executive Administrator role at our company? Tell us about a time you helped an executive stay focused and on track. What did you do that made a difference? One part of this role involves reviewing contracts and working with outside legal counsel. Do you have any experience with that kind of work? If yes, briefly describe your confidence in it. How do you currently keep track of tasks, deadlines, and follow-ups for yourself or others? What's one thing you think we should know about you that might not come through on a résumé? Feel free to add anything else you think we should know while reviewing your application. This is your chance to stand out and get noticed! Step 2: Apply with a combined document including your cover letter, answers to the above questions & your resume. Step 3: Use this link to complete the predictive index assessment: ************************************************************************ Step 4: If were successful in demonstrating you have what it takes for this role, you'll go through a structured interview process-including video meetings, and on-site interviews. We'll send regular updates on where things stand with your application. From application to offer, the timeline varies but we'll be happy to tell you where we stand in the process. If you read this far, let us know that when you apply. We sincerely look forward to hearing from you! ZIO is an Equal Opportunity Employer and a Drug-Free Workplace.

Details: Introduction: Visium Resources has been asked to identify qualified candidates for this Executive Administrative position. This position is a direct hire opportunity, which will be on-site in Lake Mary, FL. Location: Lake Mary, FL Industry: Manufacturing / Capital Equipment About the Role:We are seeking a highly organized and proactive Executive Administrator to support its executive team and oversee a broad range of operational, administrative, and project management functions. This role involves managing facilities, vendor relationships, corporate transitions, HR functions, financial support, and various administrative duties to ensure smooth day-to-day operations across the organization and its subsidiaries. Key Responsibilities:Facilities & Asset Management: Serve as project manager for all facilities-related initiatives, including maintenance, renovations, and upgrades. Act as the primary liaison with landlords, vendors, service providers, and contractors for building operations. Oversee the registration and compliance of business entities, vehicles, and insurance coverage. Coordinate building maintenance, janitorial services, landscaping, security, and surveillance systems. Prepare and manage documentation for conference room setups and event logistics. Corporate & Subsidiary Transitions: Manage the onboarding process for newly acquired companies, including transition of assets, resources, and operational procedures. Coordinate communication and integration activities across parent company and subsidiaries. HR & Administrative Support: Assist with HR functions including payroll, benefits administration, policy & procedure development, and compliance. Coordinate new employee orientations, interview scheduling, and candidate communication for both executive and non-exempt roles. Monitor front desk activities, handle visitor management, and ensure a professional reception experience. Travel & Logistics: Arrange and coordinate travel bookings, hotel accommodations, and transportation for executives and staff. Financial & Accounting Support: Assist with Accounts Receivable (AR) and Accounts Payable (AP) processes, including invoice processing, expense reports, and vendor payments. Support basic accounting functions and financial documentation preparations as needed. IT & Security Assistance: Collaborate with IT teams to support technology needs, equipment setup, and troubleshooting. Monitor security systems and surveillance, ensuring operational integrity and safety. Other Duties: Perform any additional administrative support tasks as assigned to ensure operational efficiency. Details: Qualifications & Skills: Proven experience in executive administration, project management, or facilities management. Exceptional organizational and multitasking skills. Strong communication and interpersonal skills. Ability to handle sensitive information with discretion. Proficiency in MS Office Suite, ERP, and other relevant software. Experience with HR and financial support functions is preferred. Ability to adapt quickly to changing priorities and work independently as well as part of a team. Physical Requirements: Able to occasionally lift or move office equipment and supplies. Flexible to work outside regular hours if needed for project deadlines or emergencies. The pay scale for an Executive Administrator can vary widely based on several factors, including location, company size, industry, and the individual's experience level. For a non-degreed individual, the salary might be on the lower end of the spectrum compared to those with a degree, but relevant experience and skills can significantly influence compensation. _____________________________________________________________________________________ Visium Resources is an award-winning employment firm with a mission to match talented individuals with highly successful organizations. At Visium, our company's success is based on your success. When you work with us, you are never 'just a number'. You are our most important asset. Here, you will know us by name through our regular visits to client sites and even occasional luncheons. We will always be there when you need assistance and will always go the extra mile to ensure that you are as successful as possible. Whether you're looking for contract, contract-to-hire or permanent opportunities, we firmly believe there is no employment agency that will work harder for you than Visium. Visium Resources is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit and business need.

Works in collaboration with the Program Manager to ensure consistency of operations and support program wide. Creates and maintains a pleasant work environment, ensuring high levels of organization effectiveness, communication and safety. Responsible for performing advanced level administrative, clerical and secretarial duties for Early Learning Programs, primarily assisting the Director of Early Learning Programs. ESSENTIAL JOB FUNCTIONS: • Ensure office efficiency is maintained by planning and executing equipment and supply procurement, reviewing layouts, and office systems. • Coordinate administrative activities and operations at Early Learning Program office locations. • Review and analyze special projects, and communicate with management accordingly. • Coordinate Employee Onboarding with HR and hiring manager(s) to assure all new employee documentation is complete and distributed appropriately. Ensure all employee onboarding procedures are followed. • Coordinate the distribution and maintenance records of keys and ID badges. • Ensure the preparation and dissemination of ELP leadership team's schedules on a weekly basis. • Assure agency purchase requisitions, per diems, mileage forms, are complete and accurate. Submit in Blackbaud in a timely manner. • Work independently and within a team on special and nonrecurring and ongoing projects. Assist the Program Manager or Director with special projects, which may include: planning and coordinating multiple presentations, disseminating information, and organizing departmental wide events. Arranges appointments and schedules of the Director and Leadership Team as necessary. • Maintain files of correspondence and other informational/data files. • Prepares agenda and sign-in sheets and arrange meetings, trainings, and other service area activities for all members of the management team as requested. • Record meeting minutes as directed by the management team and distribute to appropriate individuals in a timely manner. • Ensures policies and procedures are electronically organized. • Serves as staff liaison to Policy Council Officers and Policy Council members, preparing and distributing announcements and packets in a timely manner. Coordinate all monthly Policy Council meeting logistics. Attend meetings and documents minutes for approval. Maintain all Policy Council documentation. Maintain cumulative attendance records and monitor attendance for compliance with bylaws, bringing attendance issues to the attention of the Director. • Assist in the preparation of Governing Board monthly and quarterly packets. • Coordinate arrangements for out of town travel for management team members and others as assigned by a manager and ensures cost effectiveness. Prepare and provide printed travel itinerary and information packet for traveler in a timely manner. • Issue petty cash and maintain appropriate records for each transaction. Reconcile petty cash periodically with Finance Officer with or without notice. • Maintain confidentiality in all aspects of client, staff and agency information. • Acts as an advocate and role model for Early Learning Program families. Recruits children for the program. • Attend and actively participate in training programs, staff meetings, and other meeting/trainings. • Maintain confidentiality in all aspects of client, staff and agency information. • Maintain effective working interaction with coworkers and outside contacts that will enhance the operation of the Early Learning Programs, and Agency as a whole. • Participate in community activities that enhance Early Learning Programs as directed. • Participate in ongoing monitoring, Community Assessment and Self-Assessment and performs reasonable related functions. • Participate in regular safety, storm and fire drills. • Submit reports, documents, and files as directed. • Use and follow the policies/procedures of YTF Early Learning Programs, federal, state and local regulations/laws, and federal regulations/laws including the Head Start Performance Standards, applicable transmittal notices, and other administrative orders/directions. • Use and follow the policies/procedures of You Thrive Florida, including but not limited to Personnel Policies, Occupational Health and Safety policies, payroll policies/practices, etc. NON-ESSENTIAL/SECONDARY FUNCTIONS: • Assist with answering telephone calls, provide general information, fields/answers questions, directs calls to the appropriate staff member, and takes messages when appropriate. • Greet visitors in reception area and provide assistance. • Assist in providing information to the general public, parents, staff, and vendors. • Perform general administrative clerical duties to include but not limited to: copying, faxing, scanning, mailing, and filing. • Assist with receiving shipments, identifying and notifying recipient of delivery. Assure delivery is distributed appropriately. • Performs any additional duties as directed or assigned by supervisor, Program Director or YTF Early Learning Program Management staff. This description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the position. JOB STANDARDS: Education: Minimum of an AA/AS degree Experience: At least three years of administrative/clerical/secretarial experience. Licenses & Certifications: Valid Florida driver's license and be insurable by Company's current insurance carrier. Subject to federal, state and local legal requirements/background checks. CRITICAL SKILLS, ABILITIES, & EXPERTISE: Physical Requirements: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. Talking, standing, sitting, squatting, kneeling, use of fingers, arms, hands, legs, walking, stretching/reaching, handling, grasping, climbing, bending at the waist, turning, balancing, pushing, pulling, use of depth perception, carrying and lifting (up to 65 lbs.), and driving are constant. Good eyesight (correctable) and hearing (correctable) are essential. Equipment: Computer, facsimile, copy machine, calculator, multi-line phone and other small office and instructional equipment and vehicle. Skills & Expertise: Ability to work with limited direction. Knowledge of strong organizational methods. Skills in completing work with a high degree of accuracy. Ability to effectively communicate orally and in writing. Ability to establish effective working relationships with people, including supervisors, peers, vendors, parents and children. Ability to compile data from various sources, departments, etc. Ability to type at least 40 words per minute. Expertise in the operations of Microsoft Office Suite and Windows based applications. Ability to quickly learn new software programs. Skills in customer service and dealing with difficult individuals. Ability to work in a multi-task environment. Ability to maintain child, parent and staff confidentiality. ENVIRONMENTAL JOB FACTORS: Job Location: Primary location is the Head Start administrative office in Volusia County. Occasional travel to other counties may be necessary. Work Environment: While performing the responsibilities of the position, these work environment characteristics are representative of the environment the employee will encounter. Office environment and working alone and with others frequently. Working with office equipment is frequent. Occasionally outdoors and operates a vehicle. Please see the link below to the new Care Provider Background Screening Clearinghouse Education and Awareness website. This site was implemented under the directive of HB 531 (2025). As part of these requirements, each specified agency must include a clear and conspicuous link to the webpage on its website and provide the link in all job vacancy advertisements and posts by the qualified entity. ********************************

MAN IN THE MIRROR RESOURCES AND ADMINISTRATIVE COORDINATOR Vision: To see every man reflect honestly, pursue God wholeheartedly, and live vibrantly. Mission: To help Christian men around the world engage in meaningful relationships that change lives and build the Kingdom of God. Through discipleship, leadership development, and strategic partnerships, we aim to foster authentic connections that encourage spiritual growth, accountability, and a vibrant Christian life. Values: LOVE Sharing the gospel; Humility; Serving and caring for each other VISION Focus on our mission; Changing to meet team and customer needs; Thought leadership EXCELLENCE Exceeding expectations; Striving to provide the best products & services; Going the second mile RESILIENCE Adapting to change; Positive Attitude; Overcoming setbacks and failures Position Purpose To ensure excellence in customer service, product fulfillment, resource coordination, and general office support in a manner that upholds the ministry s mission and fosters a warm, welcoming environment for all ministry partners, guests, and team members. Position Overview The Resource and Administrative Coordinator plays a dual role in managing the day-to-day logistics of ministry resources and providing administrative and hospitality support for the organization. This role is essential to the smooth operation of the ministry s headquarters and contributes directly to the discipleship mission by ensuring timely delivery of materials and excellent support to staff, vendors, and constituents. The position also supports the Board of Directors and field staff through resource reporting, meeting coordination, and administrative duties. Additionally, this role includes some back-end website support for the ministry s ecommerce platforms. Key Objectives Provide Excellent Customer and Fulfillment Service Process and fulfill orders efficiently while maintaining warm, responsive customer service that reflects the ministry s values. Maintain Resource and Inventory Oversight Ensure accurate tracking of inventory, coordinate with third-party vendors and publishers, and support budgeting for materials. Deliver Administrative and Office Support Assist with administrative tasks for the President & CEO and support organizational operations with professionalism and hospitality. Coordinate Board and Web Support Activities Assist with online board meetings, documentation, and back-end website updates to help sustain smooth ministry operations. Areas of Responsibility and Essential Position Functions 1. Resource and Fulfillment Management Fulfill all website and phone orders, including packaging, labeling, and shipping Monitor and maintain inventory levels for all ministry resources and materials, including those with third-party vendors Manage account and billing information with shipping and logistics partners (FedEx, USPS, UPS etc.) Serve as point of contact for printers and publishers regarding product inventory and production timelines Place inventory orders as needed and assist in preparing related budget documentation Prepare regular resource reports for field staff (Area Directors), ensuring they have up-to-date inventory insights and usage trends Provide timely and helpful customer support for all product-related inquiries or issues 2. General Administrative Support Welcome guests, answer incoming calls, respond to general ministry emails and ensure a professional and hospitable office environment Provide direct administrative assistance to the President & CEO, including scheduling, communication, and project coordination Assist in organizing meetings, managing calendars, and tracking workflows as assigned Coordinate online Board of Directors meetings, assist in assembling board packets, and prepare meeting minutes for review and distribution Support event planning and hospitality for ministry gatherings, board meetings, or special occasions Coordinate travel, lodging, and transportation logistics for staff or ministry guests when needed Interact with vendors (e.g., suppliers, service providers, tradespeople) for day-to-day operational needs Qualifications Personal commitment to Jesus Christ and alignment with the organization s Statement of Faith High school diploma required; associate or bachelor s degree preferred Minimum 2 years of experience in administrative support, customer service, or inventory/fulfillment roles Experience with Microsoft Office (Word, Excel, Outlook); ability to quickly learn internal systems and databases Familiarity with ecommerce platforms such as WooCommerce or GiveCloud highly preferred Experience with order fulfillment, shipping systems, or inventory platforms is a plus Skills Communication Skills Strong written and verbal communication across a variety of internal and external stakeholders Customer Service Ability to provide responsive, friendly, and gospel-aligned support to ministry partners and customers Organizational Abilities Skilled at managing multiple tasks, tracking details, and meeting deadlines Technical Proficiency Comfortable using databases, shipping software, Microsoft Office, and website management tools Event and Travel Coordination Experience arranging logistics with attention to detail and professionalism Website and Ecommerce Management Able to make basic content and product updates to ecommerce platforms Competencies Mission Alignment Lives out the ministry s mission, vision, and values in attitude and behavior Flexibility Able to adapt to changing priorities and support varied needs across departments Discretion and Integrity Maintains confidentiality and exercises sound judgment in sensitive matters Team Orientation Works well with others, contributing to a unified and spiritually uplifting environment Reliability Dependable, punctual, and consistent in follow-through on tasks and responsibilities Work Environment and Physical Demands 16-20 hours per week, on site in our Casselberry office Regular lifting, packaging, and shipping of resource materials (up to 30 lbs) Frequent use of computer, phone, and standard office equipment Occasional flexibility for early or evening hours during special events or projects Spiritual and Cultural Expectations Must agree to and sign the organization s Statement of Faith Lives in alignment with the ministry s mission, vision, and values Willing to pray with and for coworkers, guests, and partners as part of daily ministry life

Medicare Office Coordinator/Data Entry Supervisor: Director of Clinical Services Job Summary: Performs a full range of clerical functions related to employee and client records to assure compliance with applicable requirements and regulations. This position provides clerical and secretarial support for both Medicare and Private Home Health Essential Functions and Responsibilities: Enters data into the computer including admission, discharge and transfer oasis, and physician orders on a daily basis Assures that all medical information is protected and kept confidential Files medical documents and retrieves records upon request Reviews and logs in all incoming work/physician orders on a daily basis Prepares admission paperwork for the clinicians Runs insurance verification for eligibility prior to admission Maintains all records pertaining to certified home health clients Maintains and documents current knowledge of agreements and governmental regulations by reviewing all information received and by attending informational meetings Maintains visit and discipline log to ensure that visit frequencies are being met in accordance with the Plan of Care Generates the Plan of Care from the software program and ensures that they are sent out to the physician for signature in a timely manner and returned within the required timeframe Completes and maintains the daily census report Audits medical records to ensure all necessary documents are in place Prepares and updates the on-call book on a weekly basis and more often if indicated Assists with other office tasks as warranted Serve as a backup for processing payroll for all home health and clinic staff Close out charts Orders office supplies and forms Gather information for record requests Other Functions and Responsibilities: Other duties as requested or assigned by Director of Nursing/Health Services Director. Working Conditions: Requires adherence to regulatory compliance, deadlines and timeframes which can create stressful situations Requires ability to focus on computer monitor for long periods of time Occasionally exposed to individuals behaving and or communicating in an unprofessional, hostile or disrespectful manner Prolonged sitting Educational, Physical, and Other Requirements: Must pass Level 2 background screening through the Florida Clearinghouse (Learn more: ********************************* Employee must be able to perform the essential functions of the job with or without reasonable accommodations. Physical requirements may include frequent use of hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear. The employee may be required to lift, stand; walk; sit; climb or balance; stoop; kneel; crouch or crawl; and smell. Vision abilities may require close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus. For the safety and security of our residents and patients, employees must be able to read, write, and verbally communicate in English, which is the most universally used language of our resident and employee population. Maintain confidentiality Observes facility safety policies and procedures Adherence to departmental policies and procedures Works as scheduled and consistently demonstrates dependability and punctuality Education and Training: High school, technical or college Computer skills a must with current knowledge of related software programs Good public relations and training skills needed for working with clients and staff Position requires calmness in stressful situations and a satisfactory energy level Customer/Guest Relations & Communications: Must maintain a professional, respectful, friendly demeanor with all residents, family members, guests, and staff at all times. The employer reserves the right to change or assign other duties to this position with or without notice.

Job Description At Frontline Insurance, we are on a mission to Make Things Better, and our Agency Operations Administrative Coordinator plays a pivotal role in achieving this vision. We strive to provide high quality service and proactive solutions to all our customers to ensure that we are making things better for each one. What makes us different? At Frontline Insurance, our core values - Integrity, Patriotism, Family, and Creativity - are at the heart of everything we do. We're committed to making a difference and achieving remarkable things together. If you're looking for a role, as an Agency Operations Administrative Coordinator, where you can make a meaningful impact and grow your career, your next adventure starts here! Our Agency Operations Administrative Coordinator enjoys robust benefits: Health & Wellness: Company-sponsored Medical, Dental, Vision, Life, and Disability Insurance (Short-Term and Long-Term). Financial Security: 401k Retirement Plan with a generous 9% match Work-Life Balance: Four weeks of PTO and Pet Insurance for your furry family members. What you can expect as an Agency Operations Administrative Coordinator: Coordinate/Process new agency set ups, agency changes and agency terminations. Coordinate and manage step by step department processes manual. Assist SVP of Business Development, Director of Agency Operations, Manager of Agency Operations, and Business Development Managers with administrative duties required with the ability to respond in a timely manner. Assists the Business Development department staff with questions by researching the appropriate areas and replying in a timely manner Handle incoming phone calls to the Business Development department, handling when appropriate or routing them accordingly. Project tracking and reports on a weekly, monthly, quarterly and yearly basis Assists with projects that will allow the Business Development team to be more efficient and accurate. Data entry accuracy with the ability to locate and resolve inaccurate data in regards to missing, duplicate and inaccurate information. Processing resident/non-resident license appointments/terminations Requesting various information from agency partners via email or phone when necessary. Check request processing and tracking Co-op advertising coordination and cost tracking for each participating agency partner. Working with the Business Development team to enter data in Guidewire and verify accuracy of agency partner information such as name, address. Agency contract processing Handles a variety of assigned tasks, quickly and accurately Salesforce administration and ability to create ad hoc reports in Salesforce What we are looking for as an Agency Operations Administrative Coordinator: Professional Insurance Industry Designation, 440 or 220 insurance license Prior Insurance experience (minimum 1+ years) Salesforce Administrator experience (minimum 1+ years) Must be detailed oriented High School diploma or general education degree (GED); additionally, any undergraduate education desirable, minimum 2 years' experience and/or training in P&C Insurance desired; or equivalent combination of education and experience. Must possess the ability to read and comprehend detailed instructions, correspondence, and memos as well as write simple correspondence. Must also be able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Must be proficient with the following: addition, subtraction, multiplication, and division in all units of measure, using whole numbers, common fractions, and decimals. Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must also be able to deal with problems involving several concrete variables in standardized situations. Why work for Frontline Insurance? At Frontline Insurance, we're more than just a workplace - we're a community of innovators, problem solvers, and dedicated professionals committed to our core values: Integrity, Patriotism, Family, and Creativity. We provide a collaborative, inclusive, and growth-oriented work environment where every team member can thrive. Frontline Insurance is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Part-Time, Non-Exempt Anticipated Hiring Range: $19.36 to $31.00 For assistance with application issues, reach out to Workbright's customer service at **************. DEFINITION: The purpose of this job/class within the organization is to provide administrative support within a specific department or division. This job/class works under close supervision according to set procedures. ESSENTIAL FUNCTIONS (Not all-inclusive): Assists and greets customers and visitors; handles inquiries in person and by telephone/computer; notarizes documents as needed. Provide routine clerical and administrative work including typing, data entry, computer operations, file maintenance, quoting prices, blocking event space, offering alternate dates to clients, checking availability, sales and other office tasks. Maintains a variety of records and logs; ensures proper filing and storage of documents. Researches, compiles and assembles a wide variety of information to be used by others; compares data and information as directed. Assists in the preparation and maintenance of department records; establishes new and specialized files according to prescribed methods. Additional Duties: Performs related work as assigned. Minimum Education and Experience Requirements: Requires High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in communications, customer service, administrative work or closely related field. Requires six months experience in administrative or clerical work, customer service, sales, closing and prospecting for new business or closely related experience. Special Certifications and Licenses: Requires designation as Notary Public within six months of hire. Use the resume tab to upload any and all required licenses, certificates, and degrees before the job posting closes. BENEFITS: Full City benefits include the Florida Retirement System, paid employee health/dental, accrued vacation, birthday day off, sick leave, and more. Veteran Preference in appointment will be given to those eligible. To be eligible for Veteran Preference, you must furnish a Department of Defense document, commonly known as form DD-214 (Member 4 Copy recommended) or military discharge papers or equivalent certification from the DVA, listing military status, dates of service and discharge type BEFORE CLOSING DATE OF THE JOB POSTING. Please redact the social security number and date of birth information from all documents submitted. In addition, the disabled veteran shall also furnish a document from the Department of Defense, the DVA, or the Department certifying that the veteran has a service-connected disability. If you require accommodation because of a disability to participate in the application/selection process, you must notify the Human Resources Department at ************ at least 48 hours (excluding weekends and holidays) before the meeting or activity. We are proud to be a Drug-free, Smoke-free, and Equal Opportunity Employer!

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Associate Fund Administration II- to join our Fund Administration team, this role is based in Lake Mary FL. In this role, you'll make an impact in the following ways: Perform a variety of fund administration activities for funds with more intricate portfolio assets and transactions, including expense allocation, budgeting, cash allocation, analysis of fund metrics, and compliance Calculate daily fund position and cash reconciliations for moderately complex funds and assist in resolving escalated discrepancies Report and analyze fund revenues, expenses, profitability, and other key metrics Work extensively with clients to communicate fund expense and performance information regarding moderately complex funds and respond to related inquiries Review fund data and monitor compliance with all regulatory, BNY Mellon, and client specifications Collaborate with internal and external auditors to provide requested information of greater complexity Compile and analyze fund performance data for inclusion in Board of Directors report materials Review fund expense budgeting conducted by support staff Provide guidance to less experienced team members as needed and contribute to the achievement of team objectives To be successful in this role, we're seeking the following: Bachelor's degree in accounting or the equivalent combination of education and experience 3-5 years of total work experience preferred Experience in accounting or fund administration preferred No direct people leadership responsibilities At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2025 World's Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Large Distribution Warehouse in Sanford is looking for an Accounting Clerk/Bookkeeper. Pay: $20-24/hr Hours: M-F 8am-5pm Accounts Payable/Receivables General Ledger - Maintain accurate and up-to-date records of financial transactions. Reconcile vendor statements and resolve any discrepancies Be familiar with all Taxes Collections, identifying delinquent accounts and insufficient payments. Collects revenue by reminding delinquent accounts, notifying customers of insufficient payments Spreadsheets - Monthly accounting reports Invoicing to and from vendors/suppliers Experience/Qualifications: - High school diploma or equivalent required; Minimum 5 years' experience in accounting. - Proven experience as an accounts payable clerk or in a similar role - Strong attention to detail and accuracy in data entry and record keeping. - Proficient in using accounting software and MS Office applications, particularly Excel. - Excellent organizational skills and ability to prioritize tasks effectively. - Strong analytical and problem-solving abilities. - Ability to work independently as well as part of a team. - Excellent verbal and written communication skills Job Type: Full-time

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Port Orange, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team. In this role, you will support the daily operations of our HVAC office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This position requires strong multitasking skills and the ability to work efficiently in a fast-paced retail environment. Key Responsibilities Oversee daily office operations to support retail store functions. Manage inventory records, process purchase orders, and track shipments. Handle customer inquiries, resolve issues, and provide exceptional service. Process payroll, employee schedules, and timekeeping records. Maintain accurate sales reports, financial records, and store documentation. Assist with onboarding new employees, including training and paperwork. Coordinate store meetings, vendor communication, and office correspondence. Ensure compliance with company policies and retail regulations. Assist with marketing efforts, promotions, and social media updates as needed. Support store leadership with administrative tasks and special projects. Qualifications High school diploma or equivalent (Associate's or Bachelor's degree preferred). Previous experience in office administration, retail management, or customer service preferred. Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems. Excellent written and verbal communication skills. Bilingual in English and Spanish is a plus. Strong organizational, problem-solving, and time-management abilities. Ability to multitask and work in a fast-paced environment. Knowledge of retail operations and inventory management is a plus. Benefits Competitive salary and benefits package. Opportunities for professional development and career growth. A dynamic and supportive work environment. Apply Today! If you are an organized and detail-oriented professional with a passion for retail HVAC operations, we encourage you to apply!

Position Overview: The Administrative Assistant performs administrative duties for an individual, group, or department. Prepares reports, meeting minutes and correspondence. Creates and edits documents, spreadsheets and presentations. Manages schedules, arranges appointments and itineraries. Coordinates meetings, travel, conference calls, and completes expense reports. Answer and transfer phone calls. Remain knowledgeable of corporate or facility policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Specific Responsibilities: * Supports the team by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. * May maintain manager's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. * Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries, and maintains a high level of customer service in all internal and external communications. * Maintains confidentiality * Organizes and maintain files and records. * Prepares correspondence, reports, and presentations. * Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. * Contributes to team effort by assisting with projects as needed. * This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Education and Experience: * High School Diploma, Associates Degree preferred * 3+ years of administrative support work, preferably for executive level staff. * Requires strong computer and internet research skills, including Microsoft Word, Excel, PowerPoint, and Outlook. * Excellent interpersonal skills and “can do” attitude are required. * Ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Competencies: * Technical Proficiency: Applies the technical knowledge and skills required in order to achieve the expected outputs. * Customer Service: Demonstrates concern for meeting internal and external customers' needs in a manner that provides satisfaction for the customer within the resources that can be made available. * Personal Effectiveness/Credibility: Ability to promise and deliver results, build effective relationships and establish a reliable track record. * Communication Proficiency: Comfortable using a broad range of communication styles, and ability to choose appropriate, effective ways to communicate to different audiences in diverse situations. * Flexibility: Is open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations warranting attention and resolution. Work Environment: May work in a variety of environments including professional offices, clinics, hospitals, or out-patient facilities. They spend much of their time on their feet, actively working with patients. Physical Demands: While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus. Travel: Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Interplan is a national architectural and engineering firm with a legacy spanning over 50 years. We specialize in designing innovative spaces for restaurant and retail brands nationwide. Our Orlando office is seeking a forward-thinking and detail-oriented Office Coordinator to join our team as the first point of contact at our front desk. This role will play a vital part in ensuring smooth office operations and delivering exceptional service to support our internal client satisfaction strategy. If you're hungry, humble, and people-smart, we'd love to hear from you! Responsibilities Serve as a reliable point of contact with active listening, strong interpersonal skills, and effective email and phone etiquette. Address issues proactively, guide employees as needed, and demonstrate empathy and a can-do attitude in all interactions. Prioritize tasks, meet deadlines, and provide kind follow-ups to keep teams and projects on track. Schedule and edit meetings, document meeting minutes, and maintain filing systems to ensure smooth daily operations. Maintain document control, office security protocols, and inventory management while ensuring workspace organization. Operate Microsoft Office Suite, UPS shipping software, and project management tools. Troubleshoot minor technical issues as required. Facilitate cross-department coordination, support conflict resolution, and foster a considerate, team-oriented environment. Identify issues independently, make effective decisions, and escalate problems appropriately while maintaining a resourceful, solution-oriented mindset. Qualifications & Prior Experience Minimum 2+ years in an administrative, office coordination, or customer service role. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), and Google Docs/Sheets. Familiarity with UPS shipping software, multi-line phone systems, and E-fax processes is a plus Basic troubleshooting skills and cybersecurity awareness. Strong organizational and prioritization skills with attention to detail. Effective verbal and written communication skills, including phone etiquette. Proven ability to multitask, meet deadlines, and keep teams aligned with follow-ups. Empathy, professionalism, and a customer-focused attitude. Prior experience managing inventory control or workspace organization. Background in a fast-paced, team-oriented environment with cross-department collaboration. Compensation & Benefits Open and collaborative work environment Continuing Education and Professional Development Active employee-led activities committee Medical, Dental, and Vision Insurance Short Term Disability and employer-paid Long-Term Disability and Life Insurance Flexible Spending and Dependent Care Accounts Employee Assistance Program Health and Wellness Program Paid Holidays Paid Time Off (PTO) 401(k) with Employer Match and access to a Financial Advisor for ongoing Financial Wellness Education Performance-based Bonus Program Join our team at Interplan and help create spaces that celebrate Humanity! This is a full-time, in-office role with growth and career development opportunities.

Interplan is a national architectural and engineering firm with a legacy spanning over 50 years. We specialize in designing innovative spaces for restaurant and retail brands nationwide. Our Orlando office is seeking a forward-thinking and detail-oriented Office Coordinator to join our team as the first point of contact at our front desk. This role will play a vital part in ensuring smooth office operations and delivering exceptional service to support our internal client satisfaction strategy. If you're hungry, humble, and people-smart, we'd love to hear from you! Responsibilities Serve as a reliable point of contact with active listening, strong interpersonal skills, and effective email and phone etiquette. Address issues proactively, guide employees as needed, and demonstrate empathy and a can-do attitude in all interactions. Prioritize tasks, meet deadlines, and provide kind follow-ups to keep teams and projects on track. Schedule and edit meetings, document meeting minutes, and maintain filing systems to ensure smooth daily operations. Maintain document control, office security protocols, and inventory management while ensuring workspace organization. Operate Microsoft Office Suite, UPS shipping software, and project management tools. Troubleshoot minor technical issues as required. Facilitate cross-department coordination, support conflict resolution, and foster a considerate, team-oriented environment. Identify issues independently, make effective decisions, and escalate problems appropriately while maintaining a resourceful, solution-oriented mindset. Qualifications & Prior Experience Minimum 2+ years in an administrative, office coordination, or customer service role. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), and Google Docs/Sheets. Familiarity with UPS shipping software, multi-line phone systems, and E-fax processes is a plus Basic troubleshooting skills and cybersecurity awareness. Strong organizational and prioritization skills with attention to detail. Effective verbal and written communication skills, including phone etiquette. Proven ability to multitask, meet deadlines, and keep teams aligned with follow-ups. Empathy, professionalism, and a customer-focused attitude. Prior experience managing inventory control or workspace organization. Background in a fast-paced, team-oriented environment with cross-department collaboration. Compensation & Benefits Open and collaborative work environment Continuing Education and Professional Development Active employee-led activities committee Medical, Dental, and Vision Insurance Short Term Disability and employer-paid Long-Term Disability and Life Insurance Flexible Spending and Dependent Care Accounts Employee Assistance Program Health and Wellness Program Paid Holidays Paid Time Off (PTO) 401(k) with Employer Match and access to a Financial Advisor for ongoing Financial Wellness Education Performance-based Bonus Program Join our team at Interplan and help create spaces that celebrate Humanity! This is a full-time, in-office role with growth and career development opportunities.

Mechanical One is a leading provider of HVAC, plumbing, electrical, and gas services, committed to excellence in customer service and operational efficiency. We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team in Tampa, FL. In this role, you will support the daily operations of our retail office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This position requires strong multitasking skills and the ability to work efficiently in a fast-paced retail environment. Key Responsibilities Oversee daily office operations to support retail store functions. Manage inventory records, process purchase orders, and track shipments. Handle customer inquiries, resolve issues, and provide exceptional service. Process payroll, employee schedules, and timekeeping records. Maintain accurate sales reports, financial records, and store documentation. Assist with onboarding new employees, including training and paperwork. Coordinate store meetings, vendor communication, and office correspondence. Ensure compliance with company policies and retail regulations. Assist with marketing efforts, promotions, and social media updates as needed. Support store leadership with administrative tasks and special projects. Qualifications High school diploma or equivalent (Associate's or Bachelor's degree preferred). Previous experience in office administration, retail management, or customer service preferred. Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems. Excellent written and verbal communication skills. Bilingual in English and Spanish is a plus. Strong organizational, problem-solving, and time-management abilities. Ability to multitask and work in a fast-paced environment. Knowledge of retail operations and inventory management is a plus. Benefits Competitive salary and benefits package. Opportunities for professional development and career growth. A dynamic and supportive work environment. Equal Employment Opportunity Statement Mechanical One is an Equal Opportunity Employer committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Apply Today! If you are an organized and detail-oriented professional with a passion for retail operations, we encourage you to apply!

Full-time Description Who We Are MAY Management Services, Inc. is Northeast Florida's premier provider of homeowner, condominium, and commercial property management services, with over 34 years of professional association management expertise. *Come join our Palm Coast office for MAY Management - We'd love to have you!!* What You'll Do As an Administrative Assistant, you will play a vital role in ensuring smooth operations and excellent client service by: Handling incoming calls and directing communications appropriately. Supporting Community Managers by managing association records, communications, and project statuses. Preparing Board meeting packets, compliance letters, and work orders. Managing community websites and processing architectural review applications. Collaborating with Community Managers and Client Accountants to maintain high client satisfaction. Responding to homeowner inquiries professionally and promptly. Requirements What You'll Need Strong organizational and prioritization skills. Excellent written and verbal communication abilities. Ability to work independently and efficiently in a fast-paced environment. High sense of urgency and professionalism. Proficiency in MS Office and VMS applications. Education & Experience High School Diploma or GED required. Direct experience in the HOA world of property management is a very big plus!! Familiarity with association covenants, maintenance personnel, and vendor processes is preferred. What's In It for You Competitive pay and comprehensive benefits, including medical, dental, vision, and life insurance. Short-term and long-term disability coverage. Supplemental policies for critical illness, cancer protection, and more. Join MAY Management Services and be part of a dynamic team dedicated to delivering exceptional service! * Please note - this is a Full-time in office role!! *