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Administrative Specialist III
University of Arkansas System 4.1
Administrative coordinator job in Fayetteville, AR
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at all University of Arkansas institutions will view open positions and apply within Workday by searching for "Find Jobs for Students." University of Arkansas, Fayetteville students will view open positions and apply within Workday by searching for "Find Student Jobs at UAF." All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: 01/20/2026 Type of Position: Administrative Operations and Support Workstudy Position: No Job Type: Regular Work Shift: Day Shift (United States of America) Sponsorship Available: No Institution Name: University of Arkansas, Fayetteville Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation's top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations. The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation's strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary. Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening. If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at ************. Department: International & Global Studies Department's Website: *************************************** Summary of Job Duties: The Administrative Specialist III is a joint appointment between the International and Global Studies Program (INST) and the Latin and Latin American Studies Program (LALS). 75% of this position is dedicated to INST and 25% is dedicated to LALS (these proportions are subject to change). Within the INST program, typical duties include but are not limited to the following: (a) process all financial transactions for the program such as purchase orders, technology purchases, grant/gift administration, and travel expenses for INST faculty and guest speakers; (b) course scheduling and processing of enrollment/override requests; (c) assist with event logistics and promotion; (d) Assist with website maintenance and social media updates; and (e) perform other tasks and duties as assigned. Within the LALS program, duties include: (a) process all financial transactions for the program such as purchase orders, technology purchases, grant/gift administration, and travel expenses for INST faculty and guest speakers; (b) course scheduling and processing of enrollment/override requests Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. This is a 100% in-office appointment. Qualifications: Minimum Qualifications: * The formal education equivalent of a high school diploma * At least one year of specialized training in business management, business education, or a related field * At least two years of experience in a specialized or a related field applicable to work performed Preferred Qualifications: * Bachelor's Degree Additional Information: Salary Information: $39,930 Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Proof of Veteran Status Recruitment Contact Information: Ryan Calabretta Sajder, Director of International and Global Studies, ***************** All application materials must be uploaded to the University of Arkansas System Career Site ***************************************** Please do not send to listed recruitment contact. Special Instructions to Applicants: Pre-employment Screening Requirements: Criminal Background Check, Financial Credit Check, Sex Offender Registry The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All Application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity: N/A Frequent Physical Activity: N/A Occasional Physical Activity: N/A Benefits Eligible: Yes
$39.9k yearly Auto-Apply 10d ago

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Part-time Afternoon Academy Staff
Responsive Education Solutions 3.5
Administrative coordinator job in Bentonville, AR
Job Title: Afternoon Academy Staff Wage/Hour Status: Non-exempt Reports to: Campus Director Dept./School: Campus The Afternoon Academy Staff helps oversee the operations of the after-school student care program. Assist the Campus Director in the development and implementation of after-school curriculum, and work with the program staff to ensure quality learning and appropriate activities for students. Qualifications: Education/Certification - A knowledge of classical education and curriculum and the ability to supplement the curriculum outside of school hours preferred. - Associates degree or equivalent from a two-year college and one to two years related experience or training preferred. Experience - Experience working with school age children required. Required Knowledge, Skills, and Abilities (KSAs) - Ability to work with children, love for children and learning. - Ability to follow verbal and written instructions. - Ability to communicate effectively verbally and in writing. Responsibilities and Duties: - Direct the planning and operating of a variety of after-school programs. - Implement and evaluate program goals and objectives. - Facilitate groups and carry out activities. Schedule staff and program activities. - Responsible for the safety and security of the children. - Track and collect monetary fees due. - Check children in and out of the program. - Address and alleviate parent concerns. - Maintain after-school care budget. - Discipline students when necessary. - Assist teachers in checking daily goals to ensure work is being completed. - Motivate students for maximum learning. - Participate in faculty and professional meetings, educational conferences, and teacher training workshops. - Inspire students with consistency, care, and interest to build students' self-esteem, and promote further success. - Utilize a variety of learning methods to enhance the students' learning experience Equipment Used: All equipment required to perform jobs duties and task previously described. Physical / Environmental Factors: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsive Education Solutions considers applicants for all positions without regards to race, color, national origin, age, religion, sex, marital status, veteran or military status, disability, or any other legally protected status. Being authorized to work in the U.S. is a precondition of employment. ResponsiveEd is an Equal Opportunity Employer.
$30k-37k yearly est. 12d ago
Attendance Secretary/Administrative Assistant
Lisa Academy Charter Schools 3.6
Administrative coordinator job in Fayetteville, AR
o High School Diploma or equivalent required, some college courses preferred. o Prior clerical experience is preferred. o Fluent in Spanish and English is preferred. DUTIES AND RESPONSIBILITIES: STUDENT ATTENDANCE ? Maintains attendance letters and communication with parents, with guidance from the Dean of Students. ? Processes and maintains daily student attendance records and calls parents to verify absences. RECEPTION ? Assists in maintaining documents, files and records for the purpose of providing up-to-date reference for students, families and staff. ? Accepts payments aftercare, field trips and other campus needs. ? Assists with answering telephone calls, and provides information and assistance to callers (including food services.)* ? Greets visitors who arrive at school, providing requested information or directing visitors to staff to assist them.* ? Other duties as assigned.* ADMINISTRATIVE ASSISTANCE ? Assists in distributing incoming campus mail appropriately.* ? Assists in maintaining campus inventories of office supplies and materials for the purpose of ensuring items' availability. ? Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, and reports) for administrative, instructional and clerical staff.* ? Prepares and mails report cards by grading periods* ? Other support as needed to the school administrator.
$23k-29k yearly est. 49d ago
Administrative Specialist
Enhabit Inc.
Administrative coordinator job in Springdale, AR
Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: * 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) * Continuing education opportunities * Scholarship program for employees * Matching 401(k) plan for all employees * Comprehensive insurance plans for medical, dental and vision coverage for full-time employees * Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees * Flexible spending account plans for full-time employees * Minimum essential coverage health insurance plan for all employees * Electronic medical records and mobile devices for all clinicians * Incentivized bonus plan Responsibilities Enhabit Home Health & Hospice is looking for an Administrative Specialist to join our team. Hours: Monday - Friday, 8:00am - 5:00pm * Answer busy multiline phone for agency office. Screen calls and route to the appropriate staff member. * Manage the reception area by greeting and welcoming visitors. * Receive and process Accounts Payable. * Maintain and order office supplies and medical supplies. * Process incoming and outgoing mail daily. Mail and track physician orders. * Set up and maintain phone system, including adding, revising or deleting voice mailboxes as needed. * Responsible for company-provided technology equipment including: point-of-care devices, phones, wireless air cards, pagers, digital cameras and notebook computers. Qualifications The right person for this role will be outgoing, have a positive attitude, and have exceptional multitasking skills. * Minimum of 6 months of receptionist experience in a healthcare setting is strongly preferred. * Must possess a high school diploma or equivalent. * Excellent customer service skills. * Advanced typing and computer skills. * Must be capable of multitasking while maintaining a professional and friendly demeanor. * For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. If you are interested in this position, please APPLY NOW by completing an online application! Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.
$20k-34k yearly est. Auto-Apply 12d ago
Administrative Specialist
Enhabit Home Health & Hospice
Administrative coordinator job in Springdale, AR
Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) Continuing education opportunities Scholarship program for employees Matching 401(k) plan for all employees Comprehensive insurance plans for medical, dental and vision coverage for full-time employees Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees Flexible spending account plans for full-time employees Minimum essential coverage health insurance plan for all employees Electronic medical records and mobile devices for all clinicians Incentivized bonus plan Responsibilities Enhabit Home Health & Hospice is looking for an Administrative Specialist to join our team. Hours: Monday - Friday, 8:00am - 5:00pm Answer busy multiline phone for agency office. Screen calls and route to the appropriate staff member. Manage the reception area by greeting and welcoming visitors. Receive and process Accounts Payable. Maintain and order office supplies and medical supplies. Process incoming and outgoing mail daily. Mail and track physician orders. Set up and maintain phone system, including adding, revising or deleting voice mailboxes as needed. Responsible for company-provided technology equipment including: point-of-care devices, phones, wireless air cards, pagers, digital cameras and notebook computers. Qualifications The right person for this role will be outgoing, have a positive attitude, and have exceptional multitasking skills. Minimum of 6 months of receptionist experience in a healthcare setting is strongly preferred. Must possess a high school diploma or equivalent. Excellent customer service skills. Advanced typing and computer skills. Must be capable of multitasking while maintaining a professional and friendly demeanor. *For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. If you are interested in this position, please APPLY NOW by completing an online application! Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.
$20k-34k yearly est. Auto-Apply 10d ago
Branch Administrator
Marmic Fire Safety
Administrative coordinator job in Springdale, AR
Introduction Are you committed to community safety? We work hard to protect clients, customers, and teammates from fire hazards by installing, maintaining, and inspecting fire suppression systems. Our fire suppression systems ensure uninterrupted operations in businesses you likely visit, and our technicians take pride in their communities, prioritizing safety for all. If you share this passion and commitment, let's talk about how you can join us in our mission and build your future with us! Position Summary The Branch Administrator supports a professional team, including new customer set up, quotes, pricing, and processing sales orders. Core Responsibilities * Accurately post all non-cash payments, including receipts, discounts, allowances, price adjustments, returns, and chargebacks, to customer accounts within 24 hours of receipt. * Maintain organized customer files by scanning and filing documents in the database, ensuring easy access and systematic organization by customer. * Investigate and resolve chargeback claims, taking a proactive approach to recover discrepancies. * Collaborate with department managers to verify chargebacks, dispute inaccuracies, and negotiate recoveries where applicable. * Process and manage credit card transactions for customer sales and refunds, ensuring timely and accurate completion. * Respond promptly to merchant service disputes related to chargebacks, providing necessary supporting documentation, such as proof of delivery and invoices, to prevent incorrect deductions. * Oversee workflow and team priorities, ensuring all tasks are completed efficiently and offering support as needed to meet deadlines and maintain productivity. * Review and interpret Proof of Delivery (PODs) and invoices, ensuring accuracy in documentation. The above information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications. Minimum Qualifications * High school diploma or equivalent (e.g., GED). * 1-2 years of experience in accounting, administration, or a similar role handling customer accounts, payments, and chargebacks. * Experience with non-cash payment processing (e.g., credit cards, allowances, returns). * Experience with file management and document organization, including scanning and database filing. * Familiarity with handling customer inquiries and disputes related to payments and chargebacks. * Proficiency in Microsoft Office Suite, especially Excel and Word. * Familiarity with accounting software or ERP systems for payment processing and record keeping. * Basic understanding of credit card processing and resolving chargeback disputes. * Strong attention to detail for reviewing and posting payments and managing customer files. * Excellent organizational skills to manage workflow and ensure tasks are completed on time. * Good communication skills to interact with department managers and resolve discrepancies. * Ability to multitask and prioritize tasks in a fast-paced environment. Preferred Qualifications * Associate's degree in Accounting, Business Administration, or a related field. * 3+ years of experience in a branch administration or financial clerk role, with a focus on payment processing, chargebacks, and customer account management. * Experience with credit card processing systems, merchant services, and handling chargeback disputes efficiently. * Proven experience with team oversight or leading a small administrative/accounting team. * Advanced proficiency in accounting software (e.g., QuickBooks, SAP, or Oracle) and database management systems. * Experience with process automation in financial workflows, such as payment postings and file organization. * Strong leadership skills for managing workflow and prioritizing team tasks. * Advanced problem-solving skills, especially when dealing with discrepancies and chargeback disputes. * Customer service experience, especially in resolving billing inquiries and handling refunds or discrepancies. Benefits & Perks At Marmic Fire and Safety, we offer more than just competitive pay. As a full-time employee, you'll enjoy a range of great benefits, including the below. Join us and enjoy a rewarding career with excellent perks! * Employee Ownership Program * Company-paid training programs and on-the-job training. * Tele-health services if healthcare coverage is elected * 401K plan with up to a 4% company match * Medical, Dental and Vision Insurance effective the first of the month following your start date * Accrual of up to 13 days of Paid Time Off (PTO) in your first year * 7 Paid Holidays annually Who We Are Since 1951, Marmic has focused on one mission: protecting the communities we serve. What began as a small, family-run fire protection business has grown into a trusted national partner for complete fire and life safety services. With 1,300+ team members and more than 50,000 customers, we deliver local, personal support backed by the strength and resources of a national organization. As we've expanded - bringing more than 30 businesses into the Marmic family in just the past few years - we've built a culture where skilled technicians and industry experts can thrive, share their knowledge, and create lasting careers. We take pride in our work because it matters. Every team member is also an owner of the company, sharing in the success they help create. That sense of ownership drives our culture of teamwork, accountability, and pride in craftsmanship. It also means our people are building a stronger financial future for themselves and their families. Today, Marmic is one of the largest providers of comprehensive fire and life safety services in the country. Our teams install, inspect, and repair critical systems in industrial and corporate facilities, hospitals, schools, retail environments, and more-protecting lives and property every step of the way. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
$31k-42k yearly est. 11d ago
ADMINISTRATIVE SPECIALIST
State of Arkansas
Administrative coordinator job in Van Buren, AR
22102883 County: Crawford Anticipated Starting Salary: $35,610.00 DCO Hiring Official: Mary Decker Minimum Qualifications (from OPM Job Specification) The formal education equivalent of a high school diploma. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFCATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Job Summary The Administrative Specialist works under general supervision and is responsible for performing a wide variety of tasks that are standard or regular support duties within an assigned department or program. This position is governed by state and federal laws and agency/institution policy. This position requires computer keyboarding skills, phone system, clear enunciation, and excellent verbal and written communication skills. Position assignments are dependant on the needs of the office and are determined by management staff. Special Requirement (Preferred Skills/License/Experience/Travel, Shift Work, etc.) Lifting up to 20 pounds, frequent stooping and bending, ability to sit for extended periods of time, extensive computer work utilizing Microsoft Office Suite, ability to utilize current phone system, clear enunciation, and excellent verbal and written communication skills. This position is governed by FSLA, and approved overtime is compensated. The Department of Human Services is a place for people passionate about serving others and changing lives for the better. We care for Arkansans of all ages and ensure places like child care centers and nursing homes are safe. We are the safety net for the most vulnerable Arkansans. Whether you answer the phones, take applications, protect children, or help care for residents or patients at one of our facilities, you make a difference by working at DHS. Plus, working for the State has great perks, including a pension, maternity leave, paid state holidays, and much more. At DHS, we take care of our employees so you can help care for others. Position Information Job Series: Administrative Support Classification: Administrative Specialist - Career Path Class Code: PAS03P Pay Grade: SGS02 Salary Range: $35,610 - $52,703 Job Summary The Administrative Specialist is a key administrative support role within a department, responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. This position involves handling administrative tasks, coordinating schedules, managing documentation, and assisting with customer service. The Administrative Specialist will work closely with team members, supervisors, and the public to maintain smooth and effective office workflows. Primary Responsibilities Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment. Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible. Draft and proofread internal and external communications, including memos, reports, and correspondence. Coordinate meetings, appointments, and conferences for agency staff and leadership. Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority. Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings. Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies. Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary. Accurately input and maintain data in electronic systems, databases, and spreadsheets. Monitor and update records or databases to ensure that information is current and accurate. Ensure that supplies and materials are ordered and available to meet operational needs. Knowledge and Skills Ability to draft clear, concise, and professional correspondence. Ability to interact with the public, staff, and leadership in a professional and approachable manner. Ability to maintain organized records and files. Ability to assess situations, troubleshoot problems, and implement effective solutions in a timely manner. Ability to handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws. Knowledgeable of office software applications (e.g., Microsoft Word, Excel, PowerPoint), and familiarity with office equipment (e.g., copiers, fax machines, phone systems). Proactive in identifying opportunities for process improvement and streamlining office operations. Minimum Qualifications A high school diploma or equivalent is required. Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee's demonstrated skills, competencies, performance, workload responsibilities, and organizational needs. Licensure/Certifications N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law. Nearest Major Market: Fort Smith
$35.6k-52.7k yearly 3d ago
ADMINISTRATIVE COORDINATOR - WATER RESOURCES *
City of Fort Smith, Ar
Administrative coordinator job in Fort Smith, AR
Under the supervision of the Deputy Director of Operations, this position is responsible for maintaining financial and operations records of the Water Treatment Operation Program; the Sewer Treatment Operation Program; the Environmental Quality Program; the Fleet, Building, Station and Easement Maintenance Program; and for water and sewer plant projects, contracts and specifications related to operations, budgets, and staff. This position supports Operation staff with strategic planning, research, data entry and retrieval, informational reports and analyses of financial records related to expenses, vendor payments, operating and capital plans, and budgets. This position also provides executive level secretarial functions for the Deputy Director of Operations; Water and Sewer Treatment Operation; Fleet, Building, Station & Grounds Maintenance Program Manager; and the Environmental Quality Program Manager; and provides general support of executive level secretarial functions performed within Operations. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Note: All City of Fort Smith positions require the employee to provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees, and have regular and reliable attendance that is non-disruptive. Must show cooperation and respect to fellow employees and supervisors at all times. 1. Provide executive level secretarial functions for the Deputy Director of Operations; Water and Sewer Treatment Operation; Fleet, Building, Station & Grounds Maintenance Program Manager; and the Environmental Quality Program Manager; and communicate with outside contacts as needed. 2. Assist in preparing items for the Board of Directors meetings. 3. Provide key Utility Department staff with detailed reviews and analyses of financial records related to department expenses, vendor payments, operations contracts, and project budgets. 4. Assist in preparing project documents, reports on water source and water treatment operations, sewer treatment operations, laboratory operations, watershed management, and environmental monitoring. 5. Report periodic performance indicators for the Water Treatment Operation and Maintenance Program, the Sewer Treatment Operation and Maintenance Program, the Environmental Quality Program, and the Fleet, Building, Station and Easement Maintenance Program. 6. Assemble operations contract documents, and process and track vendor payments. 7. Prepare personnel matters and maintain confidentiality, including employee timekeeping functions for employees of the Water Treatment Operation and Maintenance Program, Sewer Treatment Operation and Maintenance Program, and Environmental Quality Program. 8. Responsible for maintaining files, records, reports and budget requests. 9. Provide phone support and office administration on a daily basis. 10. Provide assistance in strategic planning, SWOT analysis, and process analysis. 11. Able to react to change in productive manner and handle other essential duties as assigned. 12. Regular attendance and timeliness is required. 13. Must possess a valid driver's license. SUPERVISORY RESPONSIBILITIES: No Direct Supervision. Oversees and reviews work of accounting technicians in Operations. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND EXPERIENCE: * Formal education equivalent of a Bachelor degree in business, accounting, finance, information science or related field or any equivalent combination of experience and training which provides the required knowledge, skills and abilities. * Experience in analyzing financial information that include advanced accounting skills. * Must have experience with document filing systems and records management. * Current (or able to obtain) Notary Public commission within the State of Arkansas. * Yellow Belt or higher certification or two-year experience in Lean Six Sigma or Six Sigma is preferred. * Must possess a valid driver's license. OTHER SKILLS AND ABILITIES: * Possess knowledge of administrative practices, principles and methods. Excellent computer skills and knowledge of word processing, database, spreadsheet and general ledger programs is essential. * Knowledge of Microsoft SharePoint functionality and design is essential. * Have good verbal and written communications skills as well as good organizational skills. * Requires concentration, problem solving and analytical ability to make decisions based upon established procedures are required to perform the duties of this position. * Excellent communication and interpersonal skills are also required. * Must possess knowledge of modern office practices, procedures and equipment. * Must be capable of clearly communicating requirements, policies and procedures. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee must occasionally stand, walk, talk and hear. Frequently sit, use hands to handle objects, and reach with hands and arms. The incumbent must also stoop, kneel or crouch. Specific vision abilities required by this job include close, distant and color vision. The employee is occasionally required to lift up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work schedule may include nights, weekends, holidays, and overtime. Travel including overnight stays may also be required. The noise level in the work environment is usually moderate. Notice of Consent Decree Posting The City of Fort Smith, Arkansas ("City") has entered into a Consent Decree in litigation with the United States of America and the State of Arkansas ("Consent Decree"). The Consent Decree was filed on April 6, 2015, in civil action 14-cv-02266-PKH, pending in the United States District Court for the Western District of Arkansas Fort Smith Division. The Consent Decree is available for review or copying on the City's website where it may be found at ***********************
$27k-38k yearly est. 8d ago
Administrative Assistant
Blew & Associates, P.A
Administrative coordinator job in Fayetteville, AR
Job Description We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include working at the front desk as a receptionsist, assisting in daily office needs, providing support to our managers and employees. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our front desk. Responsibilities Greeting incoming clients Answer and direct phone calls Relaying all phone messages and voicemails to the appropriate person Keep lobby area, front desk, conference rooms and breakrooms organized and clean Keep up with Office Inventory Run errands when needed Provide general support to visitors and clients Provide general administrative and scheduling assistance Provide analytical support Serve as communication liaison for client needs Requirements Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Benefits 95% coverage of health benefits, including Medical and Dental with optional family and/or dependent enrollment paid by employee at a group rate 50% company contribution towards Vision coverage 401(k) matching program: company match 100% of your deferrals up to 3% of your compensation, plus 50% of your deferrals over 3% not exceeding 5% of your compensation 100% employer-paid Short-Term Disability with employee buy up options 100% employer paid Life Insurance Coverage with employee buy up options Paid parental leave Paid bereavement leave Holiday pay Sick pay Paid vacations Tuition reimbursement (up to $5,250 per year)
$23k-31k yearly est. 13d ago
Walmart AMP Operations Assistant Part-Time Seasonal
Walton Arts Center 3.6
Administrative coordinator job in Rogers, AR
Job DescriptionDescription: About Us At Walton Arts Center/Walmart AMP, we strive to be the place where a diverse mix of talented people want to come, to stay and do their best work. We pride ourselves on bringing the best Arts and Entertainment to our audiences in Northwest Arkansas, and we know our organization runs on the hard work and dedication of our passionate and creative employees. Walton Arts Center and the Walmart AMP aspire to be welcoming spaces where people can be their authentic selves. To truly embody our mission, we recognize the importance of reflecting the diversity of our community on our stages, in our audiences and within our workforce, volunteers and Board. Our organization is committed to creating a welcoming environment, guided by our core values: Relevance; Inclusivity; Sustainability; Excellence. Walton Arts Center/Walmart AMP is focused on promoting fairness and recognizes the value of diverse perspectives, backgrounds, and experiences. We believe these elements enhance the strength, creativity, and success of our team and the communities we serve. Walton Arts Center Inc. operates two campuses: a 1,200-seat proscenium theatre and 269-seat black box in Fayetteville and an 11,000-capacity outdoor Amphitheatre known as the Walmart AMP in Rogers, AR. Walton Arts Center has been Arkansas' premier performing arts center for over 30 years and Walmart AMP has consistently been one of Billboard's top-rated amphitheaters producing 30 plus concerts per season. Located in the beautiful Ozark Mountains, NWA (as the locals refer to it) includes Benton, Washington, and Madison counties, with five hub cities: Bentonville, Fayetteville, Rogers, Springdale and Siloam Springs. The economic opportunity is unparalleled, but so is the lifestyle - see: 400-plus miles of mountain biking trails and paved pathways, a thriving arts community complete with world-class performing arts center and museums, a legitimate beer and food scene, and live music to enjoy. Best of all, it's a place where everyone is welcome Position Overview The Operations Assistant assists all AMP departments in the logistical management of venue preparations for both public and private events. This position will also be utilized in assisting with small handyman projects as needed. This seasonal role starts late March-Early April. Principal Responsibilities (Essential Functions) Under the direction of the Operations Team Lead, assists with the execution of setup and tear down for both public and private events. Follow written and verbal direction regarding setup of assets Assist with asset distribution including, but not limited to, setting chairs, bike rack, stanchions, lawn chairs, tables, metal detectors, furniture, security barricade, tents, tent lights and signage throughout the venue. Assist with the unloading of shipments when directed. Perform general organization and inventory of assets as directed Perform general clean-up as directed. Provide information to Operations Team Lead for event recap reports. Attend staff meetings as required for training or planning purposes. Act as an ambassador of the Walmart AMP when interaction with patrons, clients, visiting artists, and sponsors. Maintain compliance with all company policies and procedures including safety standards. Any and all other tasks assigned by management for which the employee is qualified and physically able to perform with or without reasonable accommodations, Represent Walton Arts Center / Walmart AMP at both on and off-site events, as requested. Maintain professional working relationships with teammates, fellow staff members from other departments, vendors, patrons, and tenants of leased spaces. Perform related duties as assigned by supervisor Maintain security and safety requirements as defined by operations guidelines. Maintain compliance with all company policies and procedures Requirements: Minimum Qualifications The work environment as well as the intellectual, social, and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education, Training, Traits High school diploma or GED required Valid driver's license and reliable transportation to and from work Strong organizational and communication skills. .Certification in forklifts, scissor lift, and boom lift are required. Onsite training is available Certified or willing to certify in First Aid/CPR/AED. Confidently operate a variety of hand tools. Excellent attendance and the ability to work a variable event-driven schedule. Flexible hours between the hours of 7am and 12am weekdays and/or weekends. Comfortable with consistently adhering to the highest standards of integrity, professionalism, ethics and confidentiality Able to work in large, crowded environments, with loud music, noises, pyrotechnics, and cannons as part of shows and events. An on-going desire to learn and improve Ability to make decisions in a fast-paced work environment Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service Strong communications skills and the ability to interact with many different types of people Ability to work independently as well as with others to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards Work Experience Minimum of 2 years' related job experience such as warehouse or handyman work. Physical Must be able to lift and carry up to 75 lbs. Must be able to talk, listen and speak clearly (on telephone) Must have a working cell phone and be willing to install basic applications and be willing to use it for work purposes Must be able to endure sitting or standing for extended periods of time Must be able to endure standing or walking for extended periods of time on various surfaces such as concrete, grass, and inclined surfaces. Must be able to endure outdoor elements including cold, heat, wind, and/or precipitation Must be able to work in large, crowded environments, with flashing lights, loud music and noises, pyrotechnics, and cannons as part of shows and events
$29k-34k yearly est. 7d ago
Staff Assistant
Malco Theatres 4.1
Administrative coordinator job in Fort Smith, AR
The Staff Assistant addresses the patron's needs, oversees assigned theatre operations, successfully leads team members to provide an excellent experience for our patrons, and administers all company policies and procedures. 1. Assigns and monitors staff activities to ensure all positions are covered as needed. 2. Provides direction and leadership by example to assigned employees. 3. Provides management with feedback regarding employee work performance. 4. Assist with inventory, ordering, and stocking duties. 5. Conduct opening/closing duties, cash handling, and deposits. 6. Maintain cleanliness and safety standards and report or resolve any operational issues. 7. Assist patrons with questions or complaints. 8. Assist in employee training as directed. 9. Performs other related duties as required.
$19k-29k yearly est. 60d+ ago
Administrative Assistant II - Water
City of Bentonville (Ar 3.8
Administrative coordinator job in Bentonville, AR
Safety Status: Safety Sensitive In addition to the duties and tasks performed by the Administrative Assistant I, this position performs a variety of highly responsible, confidential and complex administrative and secretarial tasks in effort to relieve the department head or supervisor of administrative detail. Requires advanced skills and mastery over all assigned office responsibilities. The Assistant shall exercise sound judgment in application of departmental procedures and methods in receiving and responding to routine inquiries concerning departmental services. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Reporting relationships, work assignments, and work schedules may be subject to change in order to meet City needs or operational requirements. Attendance at work and the ability to get along with the public, supervisors, and co-workers are essential elements of this position. Other duties may be assigned. Performs various administrative support work for special projects such as researching and analyzing information and coordinating tasks; prepares accounting and statistical tables, reports, resolutions, contracts and maintains departmental records, indexes and logs. Handles routine personnel-related questions from employees and provides contact information concerning employee benefit matters. Maintains department personnel reports and records which include time records, payroll, hiring, evaluations, disciplinary actions, insurance, training, sick leave, vacation, tardiness, military leave, pension funds, and workers compensation. Prepares or assists in the preparation of the departmental operating budget and may advise department head on expenditures and budget control matters; orders supplies and materials for the department and maintains accurate inventory of materials. Also, disburses and maintains departmental petty cash funds. Answers telephone and gives specific and general information in response to public inquiries; handles requests for service, complaints and other public contact work. Also operates department base radio and communicates to department employees. Prepares, composes, types, distributes and files letters, forms, reports, contracts, bids, requisitions, purchase orders, departmental newsletter, general correspondence and other documents related to department operations. Schedules meetings, appointments and travel arrangements for the department head to include maintaining a calendar; responds and processes citizen complaints; prepares agendas and attends meetings and prepares and distributes minutes to appropriate personnel such as boards and commissions. Reads and routes incoming mail and composes replies to correspondence in accordance with established procedures. Operates various modern office machines, both general and department-specific, necessary to perform administrative functions to include personal computers. Operates various software packages and programs, both general and department-specific, as required by the department manager. Able to perform all required tasks using purchasing, work order and document control software as required by the department manager. Deals courteously and diplomatically with the general public. This position is considered a first responder in the event of a citywide emergency or disaster situation. During such an event, this position will respond and perform tasks that are assigned based on the need of the situation. Performs other related duties as required. SUPERVISORY RESPONSIBILITIES None. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must also reside in Arkansas and within a reasonable distance from the center of the City of Bentonville in order to respond to emergencies that may arise. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) and four (4) years of direct experience working in a administrative position; or a combination of education and experience LANGUAGE SKILLS Must possess a basic knowledge of office terminology and business English. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS Ability to obtain a Water distribution license or a Wastewater License PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. This class specification should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description but which are commensurate with similar levels of responsibility We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
$19k-27k yearly est. 27d ago
Administrative Assistant
Cynergy Rehab Group/Arkids Pediatric Day Centers
Administrative coordinator job in Rogers, AR
Job Description Come work for an established, supportive company that puts pediatric therapy at the heart of its brand! Cynergy Rehab Group is Northeast Arkansas' premier pediatric therapy provider. Our unique approach has set new standards for school-based therapy and continues to fuel our steady growth. We're looking for an outgoing, friendly, and organized administrative assistant to support our HR department! You will aid in the day-to-day operations of our front office and act as the face and voice of our company. Daily responsibilities include: Communicating - Answering phone calls, emails, and faxes Organizing - Maintaining confidential patient and employee records Purchasing - Ordering office and break room supplies Data Entry - Entering patient and employee information into computer software Desired qualifications and qualities: Previous clerical or administrative experience required (2 years) Previous HR experience preferred Ability to work independently with minimal supervision Good multitasking and time-management skills Professional and effective verbal and written communication Strong attention to detail, highly organized, and accurate Comfortable using and learning new computer programs Proficiency in Microsoft applications including Word, Excel, and Outlook Ability to maintain regular and punctual attendance Ability to maintain confidentiality and patient privacy to HIPAA standards Are you ready to experience the Cynergy difference? You'll receive an industry-leading benefits package, including: Retirement account with 401k matching Health, vision, and dental insurance Life, disability, and supplemental insurance Generous paid time off Referral bonus Plus all kinds of other great benefits like: Company swag Community events Company parties Apply today and see why we are the fastest-growing therapy provider in Arkansas!
$23k-31k yearly est. 28d ago
Administrative Support Medical
AFMC 3.6
Administrative coordinator job in Fort Smith, AR
Responsible for the facilitation, coordination, and administrative support of review determinations. Coordinate aspects of medical records requests, receipt, tracking, and filing. May prepare review notices as assigned or directed. Maintains file control procedures in accordance with AFMC policy and State and Federal guidelines. Collaborate with medical and professional staff to accomplish goals within designated time frames. Support the organization's mission, vision, and values by exhibiting the following behaviors: Honesty, Excellence, Accountability, Respect and Teamwork. ESSENTIAL JOB FUNCTIONS: Refer cases that require clarification or additional rational to the appropriate department Supervisor, Manager, Director, or the Associate Medical Director. May be responsible for initial screening of medical records submitted for authorization of service, limited to the following tasks: Performance of review of service request for completeness of information; Collection and transfer of non-clinical data; Obtaining structured clinical data; and Other review related activities that do not require evaluation or interpretation of clinical information. Seek direction from Clinical Services Specialist, Supervisor, Manager or Director for any clinical related questions or issues during the screening process. Proofread and coordinate all outgoing correspondence, memos, forms, reports, etc. for accuracy and distribute. Scan, organize, file, maintain and track medical records, departmental records, correspondence, forms, etc. Receive and distribute all correspondence including mail, fax, memos, reports, and e-mail. Maintain contact lists to include addresses, phone numbers and e-mail addresses. Answer incoming calls and route to the proper person. Answer questions and take messages when needed. Upon request, verbally informs patients, facility personnel, the attending physician and other ordering providers, and health professionals on how to obtain utilization management requirements and procedures. May inform callers how to find a list of procedure codes that do not require pre-certification Refers all callers with clinical related questions or concerns to an appropriate clinical staff member Review, verify and edit the work produced by other staff members as directed. Serve as a back up to other team members as assigned or requested. Assist in training new team members. Perform data entry and prepare reports of review activity. Adhere to format, content, and style guidelines, giving consideration to usability and ensuring accuracy, consistency, and quality. Follow AFMC, state and federal protocols regarding data confidentiality/security and HIPAA compliance. Communicate needs and requests to other team members as appropriate. Additional duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES: Intermediate skill level with MS Office (Excel, Word, PowerPoint, and Outlook). Type 40 wpm. Good command of the English language and knowledge of punctuation, grammar and spelling are required. Ability to maintain confidentiality. Strong oral and written communication skills. Customer service. Ability to meet deadlines. Attention to detail. Flexibility. Medical terminology. Ability to work collaboratively and independently to achieve stated goals. Initiative. Ability to relate professionally and positively with staff, business partners, customers, constituents, recipients, and the public. Ability to multitask. Ability to prioritize. Strong organizational skills. Professionalism. Time management skills. Requirements Physical and Sensory Requirements (With or Without the Aid of Mechanical Devices): Mobility, reaching, bending, lifting, grasping, ability to read and write, ability to communicate with personnel, ability to remain calm under stress. Must be able to lift and transport 25 pounds. Must be capable of performing the essential functions of this job, with or without reasonable accommodations. EDUCATION: : High School Diploma Desirable: Associate's degree or additional education in business EXPERIENCE: : Two (2) years administrative experience Desirable: Experience in healthcare administrative setting. INTERNET REQUIREMENTS: Reliable, high-speed wireless internet service (Wi-Fi)
$21k-28k yearly est. 52d ago
Admin Assistant
DB Schenker
Administrative coordinator job in Van Buren, AR
Land Transport/Trucking Admin Assistant Apply now Social Networks Menu * Share on Facebook * Share on X * Share on linked In * Share via email Download Career Level Graduates Employment Type, Work Type Full Time Publishing Date, ID-Nr. Jan 9, 2026, 409562 Position Description Summary: Responsible for clerical functions. Responsible for performing a broad range of moderately complex clerical, office, and administrative duties utilizing established office/department procedures. May take and deliver messages, set up and maintain files, provide workers with office supplies, prepare and sort mail, perform typing assignments, proofread, and research and compile special reports. Operate automated office equipment. Principal Accountabilities (The following is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all expectations.): • Assist in printing checks/invoices/purchase orders and prepare checks/invoices/purchase orders for mail • Collect and distribute mail, route messages, and set up appointments/meetings • Type, maintain data files (electronic and hard copies), and enter information into databases • Collect, review, and input data into a computer processing system; audits output data. • Prepare, send and receive batches from storage • Assist accounting clerks in keying batches • Order and maintain supply room inventory • Use a variety of software applications or automated office equipment to track or maintain data • Coordinate efforts of resolving issues or provide customer services to field offices, sales and in-house departments • Provide clerical support to the department • Compose non-routine correspondence, reports, graphs and presentations using spreadsheets and graphic software • Process and track department costs and expenditures • Coordinate training events, schedules, notifications and registrations. Collect and maintain employee training records • Author ISO procedures and work instructions and maintain appropriate department documents, forms and references • Review outgoing materials and correspondence for internal consistency and conformance with department policies The individual in this position must be capable of performing all of the essential functions with or without a reasonable accommodation. Knowledge and Skills (The following minimum requirements are normal guidelines and should not constrain the advancement of otherwise qualified personnel): This is an intermediate level position. Good interpersonal skills required. High school diploma or equivalent required. Generally prefer 2-4 years of experience. Benefits: Medical We offer a number of plans for a variety of health care services and supplies, including preventative care, inpatient and outpatient services and prescription drugs. Vision The option for separate vision coverage for eye exams, frames, and contact lenses. Dental The option for separate dental coverage to cover preventative major and basic dental services. 401(k) The company offers a pre-tax 401(k) contribution plan with a company match. Direct Deposit We offer direct deposit to all employees. Holidays On a calendar year basis, the Company pays all employees 6 major holidays, including New Year's Days, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day. At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual backgrounds, perspectives and skills. Together as one team, we are Here to move. Equal Opportunity Employer-minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity
$23k-30k yearly est. 8d ago
N99849 Administrative Secretary, College of Optometry, Tahlequah
Northeastern State University 4.0
Administrative coordinator job in Tahlequah, OK
Administrative Secretary, College of Optometry, Tahlequah provides secretarial support to assigned areas in the NSU College of Optometry. Prepares a variety of correspondence. Makes travel arrangements for assigned personnel. Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel. Maintains office supply inventory; reorders as needed. Sorts and distributes mail. Makes appointments and manage calendars. Processes purchase orders; processes purchase card statements. Maintains a variety of documents and forms. Directs the work of student employees as assigned. Enters information to computerized databases. Prepares a variety of schedules and calendars. Performs related duties. KNOWLEDGE REQUIRED BY THE POSITION Knowledge of university policies and procedures. Knowledge of modern office practices and procedures. Knowledge of computers and job-related software programs. Skill in the provision of customer services. Skill in oral and written communication. COMPLEXITY/SCOPE OF WORK The work consists of related secretarial duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide secretarial support for assigned university operations. Success in this position contributes to the efficiency and effectiveness of those operations. MINIMUM QUALIFICATIONS Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Annual salary $25,536.00 with excellent benefits, including generous leave time. Anticipated hire date: 01/19/2026 Applications will be accepted until: 01/17/2026 NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted. To complete the application process, it is critical to create a profile. Notice to applicants It is Northeastern State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.
$25.5k yearly 10d ago
ACD Evening Secretary
Indian Capital Technology Center 3.8
Administrative coordinator job in Tahlequah, OK
Secretarial/Clerical/ACD Evening Secretary Date Available: ASAP Closing Date: Until Filled INDIAN CAPITALTECHNOLOGY CENTER DISTRICT NO. 4 JOB DESCRIPTION POSITION: ACD Evening Secretary RESPONSIBLE TO: Adult Career Development Specialist, Tahlequah Campus Full Time (ICTC Personnel) or Part Time (Express Personnel) QUALIFICATIONS: EDUCATION: High School Diploma; Prefer Technical Business and Office Training CERTIFICATION: Not required SKILLS: Excellent human relations and communication skills. Excellent organizational skills with ability to perform responsibilities on own initiative with minimal supervision including: planning, executing, and completing assignments. Must be able to manage multiple tasks. Skills in proofreading, word processing, and composition of various forms of business communications. Ability to learn in a range of computers applications; specifically, word processing, spreadsheet, and database management. Competence in Microsoft Office Suite (Word, Excel, Access, etc). Type at least 50-60 wpm with minimal errors. Basic math, bookkeeping and /or cashiering skills. Records maintenance and management. OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality. DEPENDABILITY: Punctual and regular attendance following a designated work schedule. Ability to work extended hours and additional days/evenings as required by position responsibilities. Must be willing to travel as required. PHYSICAL STANDARDS: Ability to read and comprehend varied documents. Ability to stand for extended periods of time and move around campus. Requires stooping, bending, and pulling. Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs. Ability to operate a 4-wheel vehicle in order to perform job related travel. EMOTIONAL EFFORT: Moderate to extreme. Frequent deadlines requiring concentrated effort and some overtime work. Must be a self-starter. Must have the ability to manage job functions, while providing services to customers at the same time. Manage high stress at peak periods. PERSONNEL CLASSIFICATION: Support Personnel; Non-Exempt LENGTH OF CONTRACT: Twelve (12) months; SB12 PRIMARY FUNCTION: Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner. ESSENTIAL JOB FUNCTIONS: Be knowledgeable regarding services and classes available. Act as receptionist for ACD and assist internal and external customers as needed. Efficiently manage inquiries from current and potential clients in a timely and congenial manner. Maintain professional appearance of office area. Organize and maintain an efficient filing system of departmental files. Respect and maintain the confidentiality of appropriate departmental files and sensitive student information. Assist in maintaining inventory of equipment and supplies within area of responsibility. Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders. Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technical Education. Compile information and assist in the preparation of departmental reports as required. Perform word processing, formatting, and copying of training materials and departmental forms. Maintain class file for each program containing all pertinent data. Prepare certificates, course rosters, and transcripts. Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs. Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies. Handle incoming and outgoing mail. Maintain, compose, type, and file client/student correspondence and information. Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.) Assist in schedule development for courses and instructors. Provide clerical support to Adult Career Development instructors as required. Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed. Coordinate, complete, and submit the following within the specified time frame: Monthly Board Submissions Instructor Time Sheets/Payroll Requisitions Purchase Orders Agency Invoices Handle non-routine assignments from the Specialist, utilizing time management, initiative and self-direction. Assume responsibility for personal professional development and seek learning opportunities for increased program knowledge. Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist. It is expected for employee to be on time each workday as this is essential to the employee's job. RELATIONSHIPS: Internal: Build a good harmonious rapport and work cooperatively with all district personnel while achieving the duties, responsibilities and objectives of the job. External: Assist and communicate with students, community members, and other customers in a pleasant, friendly and sociable manner. "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."
$22k-37k yearly est. 4d ago
Administrative Assistant
Blew & Associates
Administrative coordinator job in Fayetteville, AR
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include working at the front desk as a receptionsist, assisting in daily office needs, providing support to our managers and employees. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our front desk. Responsibilities Greeting incoming clients Answer and direct phone calls Relaying all phone messages and voicemails to the appropriate person Keep lobby area, front desk, conference rooms and breakrooms organized and clean Keep up with Office Inventory Run errands when needed Provide general support to visitors and clients Provide general administrative and scheduling assistance Provide analytical support Serve as communication liaison for client needs Requirements Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Benefits 95% coverage of health benefits, including Medical and Dental with optional family and/or dependent enrollment paid by employee at a group rate 50% company contribution towards Vision coverage 401(k) matching program: company match 100% of your deferrals up to 3% of your compensation, plus 50% of your deferrals over 3% not exceeding 5% of your compensation 100% employer-paid Short-Term Disability with employee buy up options 100% employer paid Life Insurance Coverage with employee buy up options Paid parental leave Paid bereavement leave Holiday pay Sick pay Paid vacations Tuition reimbursement (up to $5,250 per year)
$23k-31k yearly est. Auto-Apply 60d+ ago
Administrative Assistant II - Water
City of Bentonville 3.8
Administrative coordinator job in Bentonville, AR
Safety Status: Safety Sensitive In addition to the duties and tasks performed by the Administrative Assistant I, this position performs a variety of highly responsible, confidential and complex administrative and secretarial tasks in effort to relieve the department head or supervisor of administrative detail. Requires advanced skills and mastery over all assigned office responsibilities. The Assistant shall exercise sound judgment in application of departmental procedures and methods in receiving and responding to routine inquiries concerning departmental services. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Reporting relationships, work assignments, and work schedules may be subject to change in order to meet City needs or operational requirements. Attendance at work and the ability to get along with the public, supervisors, and co-workers are essential elements of this position. Other duties may be assigned. Performs various administrative support work for special projects such as researching and analyzing information and coordinating tasks; prepares accounting and statistical tables, reports, resolutions, contracts and maintains departmental records, indexes and logs. Handles routine personnel-related questions from employees and provides contact information concerning employee benefit matters. Maintains department personnel reports and records which include time records, payroll, hiring, evaluations, disciplinary actions, insurance, training, sick leave, vacation, tardiness, military leave, pension funds, and workers compensation. Prepares or assists in the preparation of the departmental operating budget and may advise department head on expenditures and budget control matters; orders supplies and materials for the department and maintains accurate inventory of materials. Also, disburses and maintains departmental petty cash funds. Answers telephone and gives specific and general information in response to public inquiries; handles requests for service, complaints and other public contact work. Also operates department base radio and communicates to department employees. Prepares, composes, types, distributes and files letters, forms, reports, contracts, bids, requisitions, purchase orders, departmental newsletter, general correspondence and other documents related to department operations. Schedules meetings, appointments and travel arrangements for the department head to include maintaining a calendar; responds and processes citizen complaints; prepares agendas and attends meetings and prepares and distributes minutes to appropriate personnel such as boards and commissions. Reads and routes incoming mail and composes replies to correspondence in accordance with established procedures. Operates various modern office machines, both general and department-specific, necessary to perform administrative functions to include personal computers. Operates various software packages and programs, both general and department-specific, as required by the department manager. Able to perform all required tasks using purchasing, work order and document control software as required by the department manager. Deals courteously and diplomatically with the general public. This position is considered a first responder in the event of a citywide emergency or disaster situation. During such an event, this position will respond and perform tasks that are assigned based on the need of the situation. Performs other related duties as required. SUPERVISORY RESPONSIBILITIES None. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must also reside in Arkansas and within a reasonable distance from the center of the City of Bentonville in order to respond to emergencies that may arise. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) and four (4) years of direct experience working in a administrative position; or a combination of education and experience LANGUAGE SKILLS Must possess a basic knowledge of office terminology and business English. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS Ability to obtain a Water distribution license or a Wastewater License PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. This class specification should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description but which are commensurate with similar levels of responsibility We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
$19k-27k yearly est. 25d ago
Administrative Assistant
Cynergy Rehab Group/Arkids Pediatric Day Centers
Administrative coordinator job in Rogers, AR
Come work for an established, supportive company that puts pediatric therapy at the heart of its brand! Cynergy Rehab Group is Northeast Arkansas' premier pediatric therapy provider. Our unique approach has set new standards for school-based therapy and continues to fuel our steady growth. We're looking for an outgoing, friendly, and organized administrative assistant to support our HR department! You will aid in the day-to-day operations of our front office and act as the face and voice of our company. Daily responsibilities include: Communicating - Answering phone calls, emails, and faxes Organizing - Maintaining confidential patient and employee records Purchasing - Ordering office and break room supplies Data Entry - Entering patient and employee information into computer software Desired qualifications and qualities: Previous clerical or administrative experience required (2 years) Previous HR experience preferred Ability to work independently with minimal supervision Good multitasking and time-management skills Professional and effective verbal and written communication Strong attention to detail, highly organized, and accurate Comfortable using and learning new computer programs Proficiency in Microsoft applications including Word, Excel, and Outlook Ability to maintain regular and punctual attendance Ability to maintain confidentiality and patient privacy to HIPAA standards Are you ready to experience the Cynergy difference? You'll receive an industry-leading benefits package, including: Retirement account with 401k matching Health, vision, and dental insurance Life, disability, and supplemental insurance Generous paid time off Referral bonus Plus all kinds of other great benefits like: Company swag Community events Company parties Apply today and see why we are the fastest-growing therapy provider in Arkansas!
$23k-31k yearly est. 60d+ ago

Learn more about administrative coordinator jobs

How much does an administrative coordinator earn in Fayetteville, AR?

The average administrative coordinator in Fayetteville, AR earns between $23,000 and $44,000 annually. This compares to the national average administrative coordinator range of $29,000 to $55,000.

Average administrative coordinator salary in Fayetteville, AR

$32,000

$23,00010%

$32,000Median

$44,00090%

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Zippia Careers
Office and Administrative Industry
Administrative Coordinator Jobs
Locations
Fayetteville, AR
Administrative Coordinator Fayetteville, AR Jobs

Administrative coordinator jobs in Fayetteville, AR - 68 jobs

Administrative Specialist III

Part-time Afternoon Academy Staff

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ADMINISTRATIVE SPECIALIST

ADMINISTRATIVE COORDINATOR - WATER RESOURCES *

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Walmart AMP Operations Assistant Part-Time Seasonal

Staff Assistant

Administrative Assistant II - Water

Administrative Assistant

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Admin Assistant

N99849 Administrative Secretary, College of Optometry, Tahlequah

ACD Evening Secretary

Administrative Assistant

Administrative Assistant II - Water

Administrative Assistant

Learn more about administrative coordinator jobs

How much does an administrative coordinator earn in Fayetteville, AR?