Administrative coordinator jobs in Kenner, LA - 162 jobs

The Administrative Specialist supports the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. The Administrative Specialist plays a critical role and linkage between the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and vice president for academic affairs, deans, chairs, coordinators, faculty and administrative offices regarding a multitude of activities and programs that support the university college's mission in particular and the university's mission in general. The role is responsible for synthesis of information for the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and multiple audiences. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties may be assigned: Manage the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness calendar and independently schedules appointments; Screen incoming calls and correspondence and responds independently when possible; Prepare memoranda outlining and explaining administrative responsibilities to supervisory workers in the college and monitors compliance. This includes projects, deadlines and other follow-up matters as assigned; Manage the College of Arts and Sciences and School of Health and Wellness budget by ensuring funds are available for use and preparing necessary budget transfers when necessary; Arrange programs, events, or conferences by arranging for facilities and catering needs, issuing information and invitations, coordinating speakers, and controlling event budget; Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepare meeting agenda, minutes, correspondence, reports, and other documents; Manage executive correspondence and email to College of Arts and Sciences and School of Health and Wellness stakeholders and other constituencies; Create power point and other presentation materials; Manage agendas and meeting minutes related to staff meetings, advisory committee meetings, etc.; Partner with the Office of Human Resources on hiring procedures for vacant positions in within university college; Handle miscellaneous, confidential high-level projects on behalf of the dean from inception to completion; Use Microsoft Office, Google Drive and other technology; Work some nights and weekends. Perform other duties as assigned by the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. SUPERVISORY RESPONSIBILITIES Work-study students, if assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B.A. or B.S.) from four-year college or university required; Previous experience as an administrative assistant or similar position preferred. Familiarity with higher education structures, governance practices, and budgeting processes preferred. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing to work evenings or weekends for special events, report preparation or proposal deadlines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DECISION-MAKING Must be able to make decisions based on an understanding of and commitment to institutional mission and priorities. RESEARCH SKILLS Strong research skills and ability to apply collect information to the development and revision of policies and practices. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position in our New Orleans Office. This position is on-site five days per week. The Position Key Responsibilities: Assist on various projects, communications, expenses and scheduling Use good judgment when acting on behalf of the executives Maintain schedules and calendars, independently organizing documents needed for project follow up, and providing reminders of upcoming meetings, conference calls, etc. Prepare and send emails, memos, and Excel and PowerPoint documents as needed or directed Extensive proofreading & editing of documents Qualifications 1+ years' experience as an administrative assistant, or comparable position, supporting upper management Exceptional attention to detail, note taking, document management & organization Flexible self-starter who demonstrates initiative & follow through Superior communication both verbal and written skills Strong proof reading, editing and writing skills Ability to execute projects on an autonomous, proactive & timely basis Highly Proficient in Microsoft Office Excel, PowerPoint, Excel & Word Assist on various projects, communications, expenses and scheduling Ability to work in a fast-paced environment Insurance coverage experience is a plus Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

About the Role We are seeking an experienced Administrative Professional who thrives in a high-volume, fast-paced environment and is eager to contribute to a growing company. The ideal candidate will be proactive, organized, and customer-focused, with strong administrative and accounting support skills. Ideal Candidate Qualifications Minimum 5 years of experience in administration, customer service, or order processing Strong understanding of accounting principles (A/P, A/R, invoicing, etc.) Highly organized, detail-oriented, and capable of managing multiple responsibilities without oversight Takes initiative and ownership of tasks beyond assigned duties to support overall company success Possesses excellent problem-solving skills, able to resolve issues independently Demonstrates a positive, customer-first attitude-every phone call answered with a smile in their voice and a commitment to excellent service Thrives under pressure and handles multiple priorities efficiently and effectively Proficient in Microsoft Word, Excel, internet navigation, and able to quickly learn custom Windows-based enterprise software Bilingual in English and Spanish preferred (not required) Inventory management experience is a plus Key Responsibilities Duties may include, but are not limited to: Primary responsibility in Accounts Payable, Accounts Receivable, or Invoicing Performing general administrative duties Responding to customer inquiries, ensuring prompt resolution of issues Tracking workflows and holding team members accountable for task completion Answering phones, taking and processing customer orders, directing calls, and taking messages Communicating clearly with customers, coworkers, and vendors to relay information and resolve issues Organizing and maintaining customer files; matching picking tickets, delivery documents, and filing completed orders Entering and monitoring claims for returns, cancellations, and damaged items Issuing purchase orders for approved company expenses Responding to customer requests for certificates of liability insurance or proof of workers' compensation coverage Collaborating closely with the warehouse team to manage and spot-check inventory Work Hours Monday - Friday | 8:00 AM - 5:00 PM Additional hours may be required to meet deadlines and business needs. Benefits Work with a dynamic team, Holiday pay, 2 weeks VTO, 1 week STO, Retirement Match Plan after 1 year, Health, Dental, and Vision Insurance available

The Administrative Assistant performs general administration duties such as record keeping, data entry and scheduling. The position also performs light clerical duties such as copying, faxing, and filing. The Assistant helps with the general operations of the administrative office. The position orders office supplies and provides administrative support for department leadership. The position may assist with major projects related to the initiatives of the department.• Proficiency with Microsoft Office products, including Outlook, Excel and Word. * Ability to communicate effectively and courteously in person, on the phone, and via e-mail * Strong organizational skills. * Proficiency with general office equipment (copy machine, fax machine, printers, etc.) * High School Diploma or Equivalent * 1 year of administrative experience * Reception experience * Ability to perform at a high level in an open office environment * Experience with financial reconciliation * Ability to take on and complete tasks with little guidance

Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel. No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Job Description Job Type: Full-Time Why Work With Us? The Orpheum is more than a venue-it's a cornerstone of New Orleans culture. Join a creative, collaborative team that brings amazing events to life in a beautiful, historic space. No two days are the same, and there's always music in the air Description: The historic Orpheum Theater is seeking a highly organized and detail-oriented Accounting & Administrative Coordinator with strong QuickBooks experience to join our small but mighty team. This role is ideal for someone who thrives in a fast-paced, creative environment and has a passion for live entertainment, concerts, and private events. Applicants without prior QuickBooks Experience will not be considered. Key Responsibilities: Accounting & Bookkeeping: Manage day-to-day financial operations using QuickBooks and Bill.com Handle invoicing, billing, vendor payments, and financial reporting Maintain accurate and up-to-date records with a strong focus on detail and efficiency Assist with budgeting and reconciliation for concerts and special events Support payroll tracking and expense categorization Administrative Support: General office administration and coordination Assist in communication with vendors, clients, and staff Maintain and organize digital files and internal records Marketing & Social Media: Assist in managing the Orpheum Theater's social media accounts (Instagram, Facebook, etc.) Create simple, engaging graphics using Canva Update website content as needed (event info, images, basic copy) Support event marketing campaigns and audience outreach efforts Qualifications: Strong, hands-on experience in QuickBooks and Bill.com is required Proven accounting experience-venue, concert, or event-based accounting is a major plus Excellent organizational and time-management skills Strong written and verbal communication skills Experience with Canva, basic graphic design, and social media platforms Familiarity with basic website updating (e.g., Squarespace, WordPress) Passion for the arts, music, and live entertainment is a bonus

Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called “at-will” employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agency's clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 15-20 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUS candidates only!

Information Position Title Administrative Coordinator 2 Position Number 500044 Salary Range $25,022.40 - $42,869.00 Hires at Minimum Position Type Classified Staff Department Information Ending Effective Date of Temporary Employment Department Nursing Job Duties Responsibility / Duty * Responsible to the Department Head. * Maintain the policies and practices of the University guidelines set by the accrediting agencies (Commission on Colleges of the Southern * Association of Colleges and Schools, Louisiana State Board of Nursing, and Commission on Collegiate Nursing Education). * Type program correspondence; edit documents, handouts, various forms, travel requisitions, and accreditation reports for the program. * Provide accurate and current information to prospective students, general public, faculty, university personnel, and affiliated agencies concerning policies and procedures. * Greet visitors and screen/guide/direct incoming calls on phone system and email. * Record and transcribe minutes for meetings of the MSN Faculty Assembly, and other committees as directed by the Department Head. * Route minutes for approval to the Graduate Coordinator, Department Head, and Dean for signature. * Maintain archived files or recorded/approved minutes and respective attachments for access by the Master's Program, Department of Nursing. * Assemble MSN Admission Information to update website accordingly. * Instruct MSN applicants regarding application process and deadlines. * Assist with preparation of MSN applications for admission review. * Create and/or maintain list of application packet recipients for each semester. * Create and/or maintain file of MSN Applications submitted for review/processing by MSN Admissions Committee. * Prepare and mail all MSN admission correspondence. * Create and maintain list of students admitted, re-admitted, and denied admissions to MSN Program each fall, spring, and/or summer semester as indicated. * Prepare and mail alumni and employer surveys and any other surveys as directed. * Procures and prepares application for certification and APN license. * Collects book requests copies from MSN faculty and readies for submission. * Maintains graduate faculty directory. * Monitors collection/maintenance of affiliate contracts and agreements. * Assist with LSBN and accreditation files for MSN program. Percentage Of Time 50 Responsibility / Duty * Receive course calendars, topical outlines, clinical rotations (if applicable) from each course coordinator and provide report to MSN Graduate Coordinator. * Provide duplicate copy of clinical course calendars/clinical rotations/topical outlines to Department Head. * Assists MSN Program Clinical Coordinator with maintenance of student compliance lists. * Compile statistics form student information sheets for reporting. * Prints copies of mid-semester and end of semester grades and provide report to MSN Graduate Coordinator. * Maintain confidentiality of student records. * Compose correspondence on behalf of the Department Head and MSN Graduate Coordinator. Percentage Of Time 35 Responsibility / Duty * Procure sufficient forms (registration schedule forms, etc.); direct students to assigned faculty advisor; register students as indicated, each semester and assist in resolving scheduling conflicts using the Banner System. * Assist faculty with operation of copy machine, shredder, fax, computer/printer and typewriter as needed. * Direct in-coming and out-going mail. * Guide and provide feedback to student workers and/or graduate assistants assigned to the department. * Communicate supplies, equipment, and materials needs accordingly to departmental office. Percentage Of Time 10 Responsibility / Duty * Collaborate with Graduate Coordinator, faculty, and other departmental administrative assistants to help fulfill position descriptions. * Assist with other duties as assigned by Department Head. * Attend seminars, workshops, in-service training, and other continuing education programs as required and approved to maintain professional expertise. * Professionally perform all duties, those listed and those not listed above, but assigned by the supervisor, to ensure the efficient and productive operation of the department Percentage Of Time 5 Posting Detail Information Minimum Experience Required MINIMUM QUALIFICATIONS: One year of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience. Minimum Education Required Minimum Licenses Required Other Minimum Requirements Applicants must complete the application in its entirety with an electronic signature and date. Resumes will not be accepted as a substitute for the application. If education and employment history are not completed, the application will be disqualified. Please include any current and previous employment at Nicholls State University. Personnel files are not pulled for application purposes. Applicants claiming education as a substitution for work experience must have their Official College Transcripts delivered to the Human Resources Department at *************** or emailed directly to ***************************** prior to the job closing date. Unofficial transcripts are NOT accepted. Test(s) Required No Test Required. Preferred Education Preferred Experience Preferred Licenses Other Preferred Requirements Physical Demands Employment Year Fiscal Year If Grant Period or Specified Period selected, please specify begin date If Grant Period or Specified Period selected, please specify end date Employment Basis Full-time Proposed Ending Date (for faculty and grant funded positions) Posting Date 01/14/2026 Closing Date 01/25/2026 Special Instructions to Applicants Quick Link for Postings <

Job DescriptionSalary: The Office Coordinator is responsible for ensuring the smooth operation of the office by managing administrative tasks, supporting staff, and maintaining an organized and efficient work environment. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: Serve as the main point of contact for internal staff and external partners regarding office operations. Manage daily administrative tasks, including scheduling meetings, coordinating calendars, and maintaining office supplies. Assist with onboarding of new employees and maintain personnel records as needed. Coordinate office maintenance, repairs, and vendor relationships. Support the preparation of reports, presentations, and correspondence. Ensure office policies and procedures are followed consistently. Assist with special projects and events as requested by management. Hotel Room Sales ( Rooming list and Reservations) Accounts Receivable and Accounts Payable Qualifications: Previous experience in office administration, coordination, or a similar role is preferred. Strong organizational and multitasking skills. Excellent verbal and written communication skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software. Ability to work independently and as part of a team. Key Competencies: Attention to detail Problem-solving abilities Professionalism and discretion Time management Adaptability

←Back to all jobs at TREO STAFFING LLC Admin Coordinator This position is located in a shipyard setting. Admin Coordinator will be responsible for the day to day work orders that may come in through out the day. Oversee all staff operations to ensure daily tasks are completed successfully Coordinate with the barge washing foreman to assure all work orders are complete Placing orders and adjusting weekly/monthly shipments based on budget and inventory Handles purchasing and maintenance of all general office supplies Screens and handles telephone communications and greets visitors to maintain a professional image Serves as a liaison with external institutions, other offices, and co workers Collects, enters, and maintains information to maintain departmental databases and records Handles incoming and outgoing shipping and receiving activities, including FedEx and UPS shipments Assists in the coordination, direction, and fulfillment of special projects Coordinates and supervises the daily management of equipment and facilities for the organization Performs additional job-related duties as assigned Must have working knowledge of MAC Computer Systems and programs Upbeat personality with great listening skills Please visit our careers page to see more job opportunities.

The Career Development Office Programs and Communications Assistant sits at the front desk of the office and serves as the initial point of contact for students, alumni, legal professionals, and University personnel. In addition, the Assistant will handle various administrative tasks, including helping with budget requests, managing office inventory, coordinating and publicizing office-sponsored student and employer events/programs, responding to emails and telephone calls from employers, students, and members of the legal community, and managing the Office's Symplicity job posting system. The Assistant will also research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. The Assistant will also create the Office student newsletter. Examples of Duties * Maintain a professional, confidential, and inviting atmosphere for students, alumni, employers, and visitors. * Acts as the first point of contact in the reception area of the Law Career Development Office, including welcoming and assisting students, alumni, employers, and other visitors at the front desk, answering the telephone, and responding to the office email. * Manage the Symplicity system, including updating and tracking job postings, maintain employer, student, and alumni databases, and answering student and employer questions about Symplicity * Support office administrative functions, including maintaining an inventory of office supplies and office equipment; creating and submitting P.O. orders, check requests, and travel-related reimbursements; managing conference registrations and other professional association dues and membership payments; receiving and distributing mail; and other duties as assigned. * Coordinate all Office-sponsored events/programs, including securing event space, parking passes, catering, and publicizing events. * Advertise events, programs, and professional opportunities to students as relevant, over email, social media, and via weekly newsletter. * Research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. Additional Responsibilities: * Other duties as assigned. Typical Qualifications * High school degree, GER, or equivalent required. Bachelor's preferred. * Attention to detail, excellent organizational skills, ability to multi-task, flexibility, and comfort learning new and existing technology. * Superior communication skills, both verbal and written. * Ability to create a welcoming environment for students and to work proactively with school staff, faculty, and administration in a collegial team environment. * Proficient in MS Word, Excel, and Adobe. * Resume and cover letter required. Physical Requirements: Ability to sit at desk for 7.5 hours, ability to type for 7.5 hours, occasional lifting of light items, limited local travel. Ability to perform job duties with or without reasonable accommodation.

Job Description The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.

Cooper Septic Service in Slidell, LA is calling all detail-oriented Dispatchers - Office Admins to apply to join our amazing team part-time! WHY YOU SHOULD JOIN OUR TEAM We are a leading company that invests in our team and offers real opportunities for career growth. This office assistant position earns a competitive wage of $12 - $15/hour, depending on skills and experience. In addition, we provide our part-time administrative team weekly pay, direct deposit, and annual performance reviews with potential pay advancements at 3 months, 6 months, 12 months, and annually thereafter. We also make it easy to apply! If we have your attention, please continue reading! ABOUT COOPER SEPTIC SERVICE Cooper Septic Service LLC is a 4th-generation business known for resolving residential and commercial wastewater/septic system issues throughout St. Tammany Parish, Louisiana. To be the best in the industry, we are dedicated to delivering value to our customers by providing comprehensive and affordable septic solutions through high-quality products and professional services. Our well-deserved reputation of excellence is due in part to our incredible team who is committed to their craft and exceptional customer service even in the midst of ever-changing regulations. For their efforts, we offer competitive pay and a supportive company culture. ARE YOU A GOOD FIT? We are looking for someone who is motivated to do quality work and further their career as a Dispatcher - Office Admin. Ask yourself: Do you thrive in an office environment surrounded by a small but supportive team? Do you have an amazing phone voice? Are you looking for a company that will value your skills as an office admin and dispatcher? If so, we want to meet you! SCHEDULE This part-time position offers two shift options: Morning Shift: Monday through Friday from 7 AM to Noon Afternoon Shift: Monday through Friday from 11 AM to 4 PM Please note, that the role is part-time, so you will be required to choose one of these shifts. WHAT WE NEED FROM YOU As a data entry and scheduling assistant, you use your strategic planning skills as you take into account other work orders, location, distance, meetings, vacations/holidays, and more in order to schedule jobs for our team of technicians as efficiently as possible. You dive in and tackle a variety of office admin and data entry tasks, such as preparing recurring service mailers, making necessary maintenance appointments, collecting and processing payments, validating/reconciling invoices, scheduling, and more. Accurately performing data entry, you ensure our records are up to date, including vehicle maintenance records, accounting reports, inventory audits, and quality assurance surveys. Whether via phone, text, or email, your friendly personality shines through. Our customers enjoy interacting with you as you discuss their septic system needs. To the best of your ability, you provide troubleshooting ideas and determine if the issue warrants dispatching a service call. Maintaining applicable confidentiality, you discuss payment options and terms. With tact and empathy, you listen and document complaints and report them to the Operations Supervisor. Being an organizational guru, you shine in this role as an administrative assistant and dispatcher! If you can do this and meet the following administrative requirements, apply today! Relevant customer service, scheduling, and data entry experience Quick and accurate typing skills Applicable knowledge of Microsoft Office Computer savvy; can quickly learn database functionality Able to use typical office equipment Valid driver's license and reliable transportation Are you organized and efficient? Do you have a knack for scheduling and data entry? Are you excited about a new career as an administrative assistant? Can you project a friendly yet professional tone over the phone? If you answered yes, apply now using our initial quick and easy mobile-optimized application.

QUALIFICATION REQUIREMENTS: High School diploma or its equivalent; degree or its equivalent from a certified university, business, or vocational school preferred; knowledge of modern office practices and a working knowledge of computers, to include proficiency in typing, spelling and grammar; good communication skills; five years of experience in which clerical work was the major duty. REPORTS TO: Child Nutrition Coordinator FLSA STATUS: Non-Exempt TERMS OF EMPLOYMENT: 5 hours a days METHOD OF EVALUATION: District level evaluation. PERFORMANCE RESPONSIBILITIES DAILY * Review and process Free/Reduced Meal Applications * Enter requisitions as needed * Answer phone calls and help appropriately * Assist parents that come into the office with meal applications * Enter all work orders for cafeterias into the Maintenance Work Order system * Perform any upgrades that may be available through Heartland Solutions (MCS) * Use "VNC" to view managers computer screen to help with issues * Order parts as needed for maintenance to fix equipment * Put in Executive Recommendations as needed * Sort through all mail received for CNP * Maintain an accurate regular filing system and process incoming correspondence as instructed * Order and maintain supplies as needed if applicable * Compile and type reports of various kinds in a timely manner * Operate office machines efficiently * Enter pertinent data into the computer * Schedule appointments and arrange and confirm meetings with the supervisor/manager * Assist CNP Coordinator in adhering to schedules, deadlines, appointments, plans, etc. * Maintain confidential and general departmental files and records * Assist CNP Coordinator & Field Manager as requested WEEKLY * Review and enter employees' timesheets into Absence Request spreadsheet * File paperwork MONTHLY * Check all invoices received and compare to monthly statement for each vendor for individual schools * Code & enter all cafeteria invoices (enter into Pentamation) * Request budget adjustments as needed from Business Department when entering invoices * Creating Head Start invoices and posting Head Start Payments * Prepare Extra Sales Report * Compare Deposit slips & Recaps to Reconcile Bank Statement from accounting (CO) * Prepare Commodity Invoice (storage fees) * Prepare CEP Claims Worksheet for LDOE * Prepare Meal Reimbursement Claims - Due by the 10th of every month for Prior month * Prepare Direct Certification Reports (Export & Import) SEMI-ANNUALLY * Prepare CNP Personnel Activity Reports (December & June) ANNUALLY * Board of Health Inspections Report due to State CNP website. * Assist CNP Coordinator with bids (food, milk, paper & cleaning supplies) * Request Summer Preventative Maintenance quotes (coolers/freezers) * Process requested refunds for meal accounts & take money off of students' accounts by doing a "correction" in Newton * Request for Quotes for Free/ Reduced Applications. After receiving 3 printed samples of the app, call Heartland to zone the application * Perform EOY (End of Year) rollover through Heartland (MCS Software) * Perform BOY (Beginning of Year) rollover through Heartland (MCS Software) and update Meal Prices, extra sales, etc. * Figure percentages served by school * Create and send out Newspaper advertisements for: * F/R Lunch Application * Public Release * CEP Media Release * Whenever 1st Direct Certification list is received, import into Franklin. Print letters for schools not in CEP * Title I Report is due to Central Office. Use Oct 1st numbers. Instructions are in small CNP notebook * Verification process begins Oct 1st. 1st letter (Initial letter), 2nd letter (warning letter) & 3rd letter (final letter; include how to Appeal) * Verification process ends Nov 15th. (Results must be entered on the State CNP website by Jan 10th.) SUMMER * Create CNP new school year calendar for Managers * Create new files and update forms, spreadsheets, etc. * Order supplies (office & small equipment) and distribute to café managers * Assist CNP Coordinator and Field Manager with creating training materials for cafeteria employees OTHER * Assist in preparing for State Review - every 3 years * Assist in preparing for USDA Site Review - every 3 years * Perform all other job duties assigned by immediate supervisor or Superintendent * PROFESSIONAL RESPONSIBILITIES: ATTENDANCE, PUNCTUALITY, AND SAFETY * Adhere to district guidelines relative to attendance. Clock in/out on district timeclock and utilize time when appropriate. * Employees are to notify their supervisors as early as possible about scheduling time off from work (e.g. doctor's appointment, personal days etc.), whether paid or unpaid. * Regularly report to work on time and adhere to their workplace schedule. * Work additional hours assigned (i.e. faculty meeting, cluster meetings, professional development etc.) Attend and constructively participate in meetings and professional development activities. Use active listening skills and accept and recognize the value of the contribution of others. * Complete tasks in a safe manner as prescribed by the Safety Department or by the employee's profession/craft. * Report any unsafe conditions or any incidents of injury or damage immediately to the appropriate official. * Maintain a neat and orderly work environment. * Dress appropriately for the job assigned and in compliance with state law and Board policy GAMB Employee Dress Code. Display employee ID tag at all times on duty. * Comply with policies on GAMA Employee Tobacco Use, Drug-Free Workplace, and use of cell phones when on duty. * Assist in any safe schools' procedures and protocols. Including, but not limited to sanitizing classroom/work area high frequency contact points. PROFESSIONALISM AND COMMUNICATION * Maintain the confidentiality of all School Board business by refraining from accessing, discussing, or disclosing anything outside the scope of employment unless authorized by immediate supervisor. * Timely and accurately complete/compile data and submit all records, reports or other documents required by state or federal law, the United States or Louisiana Departments of Education, the Board's central office, or other entities; (if applicable) Complete tasks, reports, and documents accurately according to specified timelines and expectations. * Observe professional ethics as prescribed by the employee's profession/craft and in accordance with state law and board policy (Policy GAIB/Policy GBJ) * Establish and maintain a harmonious working relationship with staff members, administrators, co-workers, teachers, parents, and the general public. Treat all stakeholders in a respectful and helpful manner. Work and cooperate with the entire staff and exhibit a caring, positive attitude towards others. Use verbal and non-verbal communication in a respectful manner. * Adhere to high standards of professionalism and encourage professional growth. Fulfill the requirements of the position in an honest manner. * Maintain communication with your immediate supervisor, keeping him/her informed of problems, concerns, and significant developments. Identify problems and issues and work collaboratively to contribute ideas and find solutions. Demonstrate skills to receive and give constructive feedback. * Adhere to Board policies and procedures and administrative rules, guidelines, and regulations. Adhere to ethical, legal, and professional standards. Refrain from conduct which calls into question the Employee's integrity and that of the Assumption Parish School System. (Including, but not limited to, Policy EFAA/Policy IFBGA) * Cooperate with building and district staff in planning and evaluation. * Apply laws, policies, regulations, and procedures fairly, consistently, wisely, and compassionately. * Understand and interpret written and verbal instructions from immediate supervisor and give clear written and oral instructions to others as required. * Provide and participate in virtual lessons/meetings and virtual/digital teaching in a professional manner. * Follow the chain of command for various administrative procedures. * Follow directives as assigned by your supervisor. Domains with (*) denotes non-instructional indicators. Deficiencies in these areas shall not be subject to a plan of intensive assistance. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, speak, hear and sometimes sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. such as boxes of books and AV/VCR carts. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. WORK ENVIRONMENT: The work environment described here is representative of which an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently exposed to a noise level in the work environment which is moderate to loud.

Southeastern Louisiana University's Office of Admissions invites applications for the position of Administrative Assistant 3. This position provides clerical support for the Director of Admissions within Enrollment Management. Current Salary: $13.77/hour AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided EXAMS AND LICENSE REQUIRMENTS No Civil Service test score is required in order to be considered for this vacancy Applicants must possess a valid driver's license and be able to be certified through the Southeastern Defensive Driving Course MINIMUM REQUIREMENTS Two years of experience in administrative services. SUBSTITUTIONS Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Failure to provide your qualifying work experience will result in your application not being considered Any qualifying experience that is based on college credit/hours will require a transcript for verification Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges. When applying, you should list all Education and Work Experience on this application. When listing your Work Experience, indicate if the job was full-time or part-time and what percentage of time you spent on each of the duties listed. This information will be used to determine if you meet the Minimum Qualifications of the position. If complete information is not listed, it may result in your application not being considered. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the posting to make a hiring decision. Click Here to View the Civil Service Job Spec Posting Close DateJanuary 28, 2026 Please Note: Applications must be completed and submitted by 11:59 p.m. on the posting close date to ensure consideration. Southeastern Louisiana University is committed to fostering an environment of inclusion, respect and appreciation of differences in individuals. Southeastern is also designated as a State as a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. How to Apply Click on the Apply button and complete an electronic application, which can be used for this vacancy as well as future vacancies. HR ContactIf you have questions about this position, the application process or need special accommodations, please call the Human Resources Office at ************** or send an email to *********************.

The administrative specialist is responsible for providing administrative and clerical support. The administrative specialist role requires a high level of confidentiality and professional conduct. The position also requires tact, prompt responses to constituent calls and email, and protocol. Under the general supervision of the Vice President for Academic Affairs and with an understanding of the university, including its priorities and expectations, the administrative specialist is responsible for the synthesis of information for the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities of this position include the following and other duties may be assigned: Act as the Office of Academic Affairs ombudsman by greeting visitors and answering phone calls. Direct visitors and callers to appropriate area or person. Screen incoming calls, and respond independently when appropriate for the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Provide administrative support to the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Read, date stamp, and route incoming mail and locate, and attach appropriate file to correspondence to be answered. Prepare outgoing mail and correspondence, including e-mail and faxes. Maintain and file documents and records for the Office of Academic Affairs. Organize and maintain a filing system of documents and records for the Office of Academic Affairs and file correspondence and other records. Compose, handle, and make copies of correspondence or other printed materials and type routine correspondence. Schedule meetings and arrange conference calls. Order and maintain supplies and arrange for equipment maintenance. Manage the Academic Affairs email account. Manage the Academic Affairs Twitter account. Perform other duties as assigned by the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness, and the Dean of Faculty and Student Academic Support Services. SUPERVISORY RESPONSIBILITIES Work study students as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and other MS functions. Proficiency with Google Drive and Google files. Proficiency with Adobe Sign and PDFs. Proficiency with social media, Twitter, in particular. Demonstrated ability to exercise good judgment and discretion in handling sensitive and confidential information. Excellence communication and interpersonal skills to effectively deal with diverse groups and individuals at various levels within the organization and the public. EDUCATION and/or EXPERIENCE A bachelor's degree (B.A. or B.S.) from four-year college or university required. At least 1-2 years of previous experience as an administrative assistant or similar position is required. Previous experience working in a higher education or secondary education office environment preferred. Familiarity with higher education structures, governance practices, and budgeting processes acceptable. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing on infrequent occasions to work evenings or weekends for special events, report preparation or proposal deadlines. Note: This position will require lifting and moving boxes, files, and other office materials; must be able to lift/move boxes and files weighing a maximum of 25 pounds. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Description About the Role We are seeking an experienced Administrative Professional who thrives in a high-volume, fast-paced environment and is eager to contribute to a growing company. The ideal candidate will be proactive, organized, and customer-focused, with strong administrative and accounting support skills. Ideal Candidate Qualifications Minimum 5 years of experience in administration, customer service, or order processing Strong understanding of accounting principles (A/P, A/R, invoicing, etc.) Highly organized, detail-oriented, and capable of managing multiple responsibilities without oversight Takes initiative and ownership of tasks beyond assigned duties to support overall company success Possesses excellent problem-solving skills, able to resolve issues independently Demonstrates a positive, customer-first attitude-every phone call answered with a smile in their voice and a commitment to excellent service Thrives under pressure and handles multiple priorities efficiently and effectively Proficient in Microsoft Word, Excel, internet navigation, and able to quickly learn custom Windows-based enterprise software Bilingual in English and Spanish preferred (not required) Inventory management experience is a plus Key Responsibilities Duties may include, but are not limited to: Primary responsibility in Accounts Payable, Accounts Receivable, or Invoicing Performing general administrative duties Responding to customer inquiries, ensuring prompt resolution of issues Tracking workflows and holding team members accountable for task completion Answering phones, taking and processing customer orders, directing calls, and taking messages Communicating clearly with customers, coworkers, and vendors to relay information and resolve issues Organizing and maintaining customer files; matching picking tickets, delivery documents, and filing completed orders Entering and monitoring claims for returns, cancellations, and damaged items Issuing purchase orders for approved company expenses Responding to customer requests for certificates of liability insurance or proof of workers' compensation coverage Collaborating closely with the warehouse team to manage and spot-check inventory Work Hours Monday - Friday | 8:00 AM - 5:00 PM Additional hours may be required to meet deadlines and business needs. Benefits Work with a dynamic team, Holiday pay, 2 weeks VTO, 1 week STO, Retirement Match Plan after 1 year, Health, Dental, and Vision Insurance available

Job DescriptionSalary: $10.25-$13.50 Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called at-will employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agencys clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 1520 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUScandidates only!

The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.