Administrative coordinator jobs in Rowlett, TX - 917 jobs

About the Organization Novuskin is a premier membership-based med spa offering advanced aesthetic laser, injectables, skin, and body treatments. With a foundation built on results, education, and luxury, our team of expert Medical Providers, Aestheticians, Beauty Consultants, and Laser Technicians delivers exceptional client outcomes. We foster a supportive, high-performance environment that promotes career growth and client-first care. Full-Time/Part-Time Full-Time Number of Openings 1 Pay Rate $19-21 plus bonus Req Number MEM-25-00001 Description Overview The FTV(First Time Visitor) Confirmations Coordinator is responsible for managing all first-time visitor appointments and daily client confirmations for Novuskin MedSpa. Working directly within the spa, this role ensures the day's schedule runs smoothly, appointments are fully confirmed, and the team is prepared to meet arrival and revenue targets. The coordinator serves as the communication hub between the front desk, call center, and spa providers to maintain an accurate, optimized booking calendar. Key Responsibilities Manage all FTV confirmations, reschedules, and cancellations for same-day and next-day appointments. Oversee appointment flow within Zenoti and GHL to ensure each treatment room stays booked to target. Communicate with consultants, injectors, and call center staff via WhatsApp and internal chats to coordinate updates. Post and maintain Confirmation Reports and Call Center Reports throughout the day. Handle all client communications through Hyperconnect-confirming appointments, updating notes, and documenting outcomes. Prioritize prepaid, member referral, and Spanish-speaking appointments as noted in Zenoti. Ensure next-day schedules are filled by moving appointments strategically and offering approved incentives when appropriate. Verify that DNQ (does not qualify) clients are contacted and updated according to SOP. Monitor appointment arrivals and communicate client ETAs or no-shows to the front desk and management. Maintain accuracy in all daily reporting and support spa management with conversion data tracking. Key Performance Indicators (KPIs) % of double-confirmed appointments per time slot Same-day show rate vs. booked Accuracy and timeliness of reports Speed of client and internal communication responses Success rate in filling next-day schedules Job Posting Summary FTV Confirmations Coordinator - Novuskin MedSpa (On-Site, 8:30 AM Start) Join the Novuskin team as an FTV Confirmations Coordinator and help keep our spa operations running seamlessly. You'll manage daily client confirmations, update schedules, and ensure every appointment slot is filled and ready to go. This role is perfect for someone who's detail-oriented, organized, and thrives in a fast-paced medspa environment. Full-Time | On-Site | 8:30 AM Start | Growth Opportunities in MedSpa Management Position Requirements Required Skills & Experience Minimum 2 years of scheduling, confirmations, or front desk experience in a medspa, aesthetic, or clinical setting. Proficiency in Zenoti, GHL, or similar booking platforms. Excellent communication and organization skills with strong attention to detail. Comfortable multitasking across several software systems and team chats. Dependable and punctual - schedule begins 8:30 AM CST and requires consistent daily attendance. Professional, client-focused attitude with an ability to stay calm under pressure. Preferred Qualifications Bilingual (English/Spanish) Experience in medical aesthetics or multi-department scheduling Understanding of membership or client conversion metrics EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Position FTV Confirmations Coordinator - In-Spa Operations Exempt/Non-Exempt Non-Exempt Open Date 11/12/2025 Location Texas This position is currently accepting applications.

Job Title: Invoice Operations Coordinator Pay Rate: 35/hr Key Responsibilities Support engineering team with purchase order creation, tracking, and management Coordinate procurement of materials, equipment, and services required for engineering projects Maintain accurate records in NetSuite and ensure data integrity Collaborate with vendors and internal stakeholders to resolve order issues, delivery delays, and discrepancies Track shipment statuses and provide regular updates to engineering teams Support inventory tracking and reporting as needed Assist with vendor onboarding and purchase order approvals Generate and maintain reports in Excel for tracking procurement metrics and project needs Help identify process improvements to streamline procurement and ordering workflows Required Skills & Experience Telecom / Fiber / Construction experience is required 1-3+ years of supply chain or procurement coordination experience Strong Excel skills (VLOOKUP, pivot tables, data analysis, reporting) Experience using NetSuite (order management, procurement, inventory modules) Strong communication and coordination skills Ability to work in a fast-paced environment and manage multiple priorities Detail-oriented with strong organizational skills Preferred Qualifications Familiarity with engineering procurement processes Understanding of purchase order workflows, vendor management, and inventory control Basic knowledge of logistics and shipment tracking The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work

The Delivery Support Associate plays a key part in the daily and weekly administrative functions for the process. Each Delivery Support Associate will work with their assigned operational leaders, recruiters, sales representatives, and field associates. In this role the Delivery Support Associate will ensure the smooth operation of the branch and daily recruiting and business operations. They are the liaison between the field (sales & recruiting) and the back office (finance & risk). Key Accountabilities Answer and direct inbound calls to the appropriate departments or personnel, ensuring timely and accurate handling of all inquiries. Timely, accurately, and compliantly send, review, approve and process new hire onboarding paperwork, including offer letters, Direct Deposit information, and completing the I-9 and e-verify. The Delivery Support Associate must demonstrate a high degree of service orientation, focused on actively working to onboard new employees in a manner that positively represents the company and makes the new employee feel important and welcome. Process necessary background checks and drug tests required for jobs. Collect save, and process weekly timecard entry and approval process, including expenses, per diem, and sick time as needed for payout every Friday. Work in close communication with operational leaders, Recruiters, HR, Payroll, and Billing departments in addition to field associates. Provide timecard and billing adjustment as needed to ensure proper payout and invoicing. First point of contact for trouble shooting any onboarding and payroll issues. Work with each recruiting team on ensuring job boards are up to date. Assist recruiters with tracking candidates in VMS exchanges as well as tracking employee certifications to ensure they are active. Assist with ordering, scheduling, and administering required employee remote and onsite training during the onboarding process. Contribute to front of the office duties as needed per office. Other duties as assigned. Minimum Experience Requirements High School Diploma: Possess a high school diploma or equivalent qualification; additional education may satisfy work experience qualifications. Prefer experience with human resources processes, employee onboarding, and/or payroll process experience. Previous experience with delivering exceptional customer service. Ability to work independently Exceptional verbal and written communication skills, enabling effective communication with clients, candidates, and internal team members. Ability to clearly articulate job, employment, and payroll information. Judgment and decision-making ability. Strong customer service/client relations skills. Organizational and multi-tasking skills. Communication skills (oral and written). Ability to handle stress successfully. Proficiency in using Bullhorn (Preferred), Microsoft applications, and other computer-based applications. Analytical Skills: Ability to evaluate complex situations, proactively identify issues that may adversely impact the company's delivery and payroll processes and implement timely and effective solutions to problems. Able to initiate and embrace change. Time management skills (ability to multi-task). Interpersonal skills.

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

Job Summary & Responsibilities: • Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary • Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner. • Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls • Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information. • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. • Comfortable with providing remote support to executives and team members across differing cities. • Extreme attention to detail and organizational skills, with ability to prioritize tasks. • Quick learner and self-starter with excellent anticipation skills. • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. • Highest degree of integrity, professionalism, and diplomacy is required. • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. • Familiar with expense platforms such as SAP Concur • Supportive team player with a positive attitude. Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

We are seeking a highly organized and proactive Administrative Assistant to support a Sales and Marketing team. This role plays a key part in keeping day-to-day operations running smoothly by providing administrative, reporting, and coordination support. The ideal candidate is detail-oriented, comfortable juggling multiple priorities, and confident using the Microsoft Office Suite to create polished, accurate materials. Key Responsibilities Provide administrative support to Sales and Marketing leadership and teams Prepare, format, and maintain documents, presentations, reports, and spreadsheets Assist with sales reports, forecasts, and tracking tools Coordinate meetings, calendars, and travel as needed Support marketing initiatives by organizing materials, tracking timelines, and assisting with campaign execution Manage internal and external communications, including emails and document distribution Maintain organized digital and physical filing systems Handle ad hoc administrative projects to support business needs Qualifications & Skills 5+ years of experience in an administrative or support role, preferably supporting Sales or Marketing teams in CPG or Food Industry Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Excellent organizational and time-management skills Strong written and verbal communication abilities High attention to detail and accuracy Ability to manage multiple tasks and meet deadlines in a fast-paced environment Professional, dependable, and collaborative mindset Preferred (Nice to Have) Experience supporting Sales, Marketing, or Commercial teams Familiarity with CRM systems (Salesforce, HubSpot, etc.) Experience preparing customer-facing materials or presentations

Ideal Partners Staffing is seeking a highly organized Administrative Assistant to support a Director at a growing manufacturing facility in Irving TX. This role is onsite Monday-Friday 8am to 5pm and offers excellent benefits. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Administrative Assistant Responsibilities Handle and coordinate active calendars as well as coordinate travel Schedule and confirm meetings to include sending out agendas and offering follow-ups Ensure file organization based on office protocol Prepare presentations, documents and reports for internal and external meetings Provide ad hoc support around office as needed Qualifications Excel, PowerPoint Google Workspace required Strong technical abilities and exposure to ERP required Excellent verbal and wrritten communication required

Administrative Assistant & Social Media Coordinator (In-Person) 📍 Dallas, TX | Full-Time | Monday-Friday | No Weekends 🚫 This role is based entirely in our Dallas showroom. Remote or hybrid applicants will not be considered. 🚫 If you do not have social media content creation experience, your application will not be considered. Mariloff Diamonds & Fine Jewelry is a family-owned luxury jeweler in Dallas with over 40 years of history. We are hiring a full-time, in-person Administrative Assistant & Social Media Coordinator to support daily showroom operations, with responsibilities that include data entry, customer service, sales team support, and creating content for our social media channels. Key Responsibilities Administrative, Operations, and Sales Support • Data entry and record maintenance • Inventory control, tracking, and organization • Assist the sales team with administrative and operational needs • Customer service support in person and over the phone • Help manage front desk coverage, phones, and appointment flow • Coordinate shipping, paperwork, and internal documentation • Organize files, supplies, and office systems • Support ownership with day-to-day operational tasks Social Media and Content Creation • Create and post content across Instagram, Facebook, and TikTok • Capture high-quality photos and videos in the showroom • Create approximately 5 posts per week plus Instagram Stories • Write clear, on-brand captions aligned with a luxury retail brand • Monitor and respond to comments and DMs professionally • Collaborate with marketing on promotions, holidays, and campaigns • Maintain consistent brand voice and visual standards What We're Looking For • Prior experience in an administrative or office support role • Strong data entry skills and attention to detail • Experience creating social media content for a business or brand • Comfortable with photography and video (iPhone acceptable if quality is high) • Professional, reliable, and customer-focused • Comfortable working in a fast-paced, in-person retail environment • Local to Dallas and able to work onsite full-time What We Offer • Full-time W-2 position • Compensation based on experience plus benefits • PTO and paid holidays • Monday-Friday schedule with weekends off • Supportive, professional, team-oriented environment

It's about helping team members achieve big goals. Do you love serving others and being a helpful hand regardless of the issue? Do people often tell you that you brought them joy just by being you? Are you know for your ability to adapt in everchanging fast paced environments? If so, then the Relationship Administrative Specialist role might be for you! At Frost, it's about more than a job. It's about having a flourishing career where you can thrive, both in and out of work. At Frost, we're committed to fostering an environment that reflects our values and encourages team members to be the best they can be. In joining our adaptable, integrity-driven team, you'll become part of Frost's 155-year legacy of providing unparalleled banking services. Who you are: As our Relationship Administrative Specialist, you will be responsible for performing administrative duties for a Loan Officer or Officers requiring knowledge of the bank's policies, practices, and organization. You enjoy assisting Loan Officer (s) with project and implementation of policies within the department; preparing special reports, gathering, and summarizing data; acting as liaison between Officers or manager and other members of department. You pride yourself in providing top quality service during every interaction with internal and external customers. What you'll do: Collaborate with commercial lending teams to support portfolio management and business development activities Prepare documents to assist in loan approval, modification, and coordinate loan closing processes Compile various administration reports such as Past Dues, Significant Balances, and Risk Grades to facilitate the continual monitoring of loans Monitor progress on LAMS, credit, and collateral exceptions on a weekly basis Facilitate customer requests for stop payments Coordinate the opening of Depository Accounts with personal banking staff Facilitate wire transfer transactions at the direction of a Relationship Manager and/or a Business Banker Update and maintain Sales Force records for clients and prospects as requested by commercial lending team Monitor non-sufficient funds activity to resolve any issues while communicating with the customer Remain knowledgeable of bank policies & procedures to ensure an accurate completion of deliverables Exercise discretion to assist existing and prospective customers while maintaining confidentiality Always take action using Integrity, Caring, and Excellence to achieve all-win outcomes What you'll need: 3+ years of experience in banking or 2+ year of experience as an Administrative Assistant or in loan administration. Willingness to work as a valued member of a functional team Proven understanding of commercial lending processes Exceptional organizational and multi-tasking skills Demonstrated ability to represent Frost in a professional manner Excellent written and verbal communication skills Strong business communication skills, including the ability to write and speak professionally Strong analytical and problem solving skills Proficient in Microsoft computer applications Additional Preferred Skills: Loan documentation experience Frost Benefits: At Frost, we care about your health, your family, and your future and strive to have our benefits reflect that. This includes: Medical, dental, vision, long-term disability, and life insurance 401(k) matching Generous holiday and paid time off schedule Tuition reimbursement Extensive health and wellness programs, including our Employee Assistance Program Referral bonus program + more! Since 1868, Frost has dedicated their expertise to provide exceptional banking, investment, and insurance services to businesses and individuals throughout Texas. Frost is one of the 50 largest U.S. banks by asset size and is a leader in banking customer satisfaction. At Frost, it's about being part of something bigger. If this sounds like you, we encourage you to apply and see what's possible at Frost.

Benefits: 401(k) 401(k) matching Executive Assistant / Sales Support Coordinator FASTSIGNS 008 Central/ West FW - is hiring for an Executive Assistant / Sales Support Coordinator to join our team! This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery. Benefits / Perks: Competitive Pay Paid Vacation and Holidays Performance Bonus Ongoing Training Opportunities A Successful FASTSIGNS Executive Assistant / Sales Support Coordinator Will: Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. Manage customer communication on behalf of the sales rep via email, phone, and in person daily. Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation. Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred High school diploma or equivalent (college coursework a plus) Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills Proactive, dependable, and able to work independently with minimal supervision Comfortable working with CRM systems, email, scheduling tools, and production/order software Excellent follow-through and time management skills Ability to sit and work at a computer for extended periods (4 hours or more) Ability to work under pressure while producing high-volume, high-quality work Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. Manage customer communication on behalf of the sales rep via email, phone, and in person when needed. Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: 2-3 years of experience in administrative support, sales support, customer service, or executive assistance preferred High school diploma or equivalent (college coursework a plus) Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills Proactive, dependable, and able to work independently with minimal supervision Comfortable working with CRM systems, email, scheduling tools, and production/order software Excellent follow-through and time management skills Ability to sit and work at a computer for extended periods (4 hours or more) Ability to work under pressure while producing high-volume, high-quality work Do you enjoy supporting others so they can perform at their best? Do you like organizing, prioritizing, and helping turn opportunities into completed projects? Are you looking for a role where you are a key partner in the success of a sales operation? If so, we would love to meet you. This is an opportunity to become the right-hand support to our Outside Sales Representative and play a meaningful role in the growth and success of our FASTSIGNS Center. Apply today! Compensation: $15.00 - $24.00 per hour At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.

Job DescriptionBenefits: 401(k) 401(k) matching Executive Assistant / Sales Support Coordinator FASTSIGNS 008 Central/ West FW is hiring for an Executive Assistant / Sales Support Coordinator to join our team! This role works directly with our Outside Sales Representative and plays a critical part in supporting sales execution, customer communication, and internal coordination to ensure an exceptional client experience from first contact through final delivery. Benefits / Perks: Competitive Pay Paid Vacation and Holidays Performance Bonus Ongoing Training Opportunities A Successful FASTSIGNS Executive Assistant / Sales Support Coordinator Will: Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. Manage customer communication on behalf of the sales rep via email, phone, and in person daily. Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Social media - client visitation. Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: 3+ years of experience in administrative support, sales support, customer service, or executive assistance preferred High school diploma or equivalent (college coursework a plus) Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills Proactive, dependable, and able to work independently with minimal supervision Comfortable working with CRM systems, email, scheduling tools, and production/order software Excellent follow-through and time management skills Ability to sit and work at a computer for extended periods (4 hours or more) Ability to work under pressure while producing high-volume, high-quality work Act as the primary internal point of contact supporting the Outside Sales Representative, helping manage priorities, schedules, and customer follow-up. Assist with preparing estimates, proposals, contracts, and work orders to ensure accuracy and timely processing. Coordinate between sales, production, and installation teams to ensure projects move smoothly from sale to completion. Manage customer communication on behalf of the sales rep via email, phone, and in person when needed. Track opportunities, follow-ups, and deadlines to ensure no leads, quotes, or projects fall through the cracks. Support daily sales operations by organizing information, updating systems, and preparing materials for client meetings. Build strong relationships with clients by providing professional, responsive, and organized support throughout the sales process. Help execute business and marketing initiatives that support the growth of the FASTSIGNS Center. Handle sensitive information with discretion and professionalism. Ideal Qualifications for FASTSIGNS Executive Assistant / Sales Support Coordinator: 23 years of experience in administrative support, sales support, customer service, or executive assistance preferred High school diploma or equivalent (college coursework a plus) Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong written and verbal communication skills Proactive, dependable, and able to work independently with minimal supervision Comfortable working with CRM systems, email, scheduling tools, and production/order software Excellent follow-through and time management skills Ability to sit and work at a computer for extended periods (4 hours or more) Ability to work under pressure while producing high-volume, high-quality work Do you enjoy supporting others so they can perform at their best? Do you like organizing, prioritizing, and helping turn opportunities into completed projects? Are you looking for a role where you are a key partner in the success of a sales operation? If so, we would love to meet you. This is an opportunity to become the right-hand support to our Outside Sales Representative and play a meaningful role in the growth and success of our FASTSIGNS Center. Apply today!

Job Description Denton Community Focus Location: Denton, TX Full-Time | In-Person | High Visibility | High Impact We're looking for a highly organized, socially confident individual to serve as the right hand to the CEO of a multi-brand automotive group with a major presence in Denton. This is more than an assistant role-it's part personal assistant, part chief-of-staff, and part community ambassador. About the Role: The ideal candidate already calls Denton home and knows the community well-someone who can represent the business with local leaders, coordinate employee events, and make sure the CEO's world runs seamlessly. What You'll Do: • Manage calendars, appointments, travel, and daily priorities for the CEO • Plan and execute employee events, celebrations, and team-building activities • Act as a connector with Denton community leaders, organizations, and local events • Support marketing and community outreach initiatives • Anticipate needs, streamline operations, and ensure follow-through on key tasks Who You Are: • Based in Denton (or nearby) and well-connected in the community • Polished, personable, and comfortable engaging with executives, employees, and civic leaders • A proactive self-starter who thrives in a fast-paced environment • Strong organizational and planning skills, with creative problem-solving abilities • Experience in sales, marketing, event planning, or public relations is a plus Why This Role? • A unique opportunity to grow alongside a respected local business • A role you can shape around your strengths-limitless growth potential • Competitive compensation, benefits, and direct access to top leadership • A chance to help build a brand that's deeply tied to Denton's community and values. If you live in Denton and love being at the center of people, events, and ideas, we'd love to talk. Apply today!

Job DescriptionWe are seeking a highly organized and proactive Executive/Personal Assistant in Highland Village, TX to directly support a CEO across their portfolio of 5-6 businesses. This dynamic role requires someone who thrives in a fast-paced environment, is comfortable juggling multiple priorities, and takes pride in being the go-to person who keeps everything running smoothly. You'll manage day-to-day operations, coordinate complex calendars, and serve as the gatekeeper for all events and commitments. Proficiency in Google Workspace is essential, as is a willingness to handle everything from event planning and light accounting to running errands and stocking supplies. No task is too small-this role is for someone who's all in and ready to make a big impact.Requirements: Minimum 2+ years as an Executive Assistant or Personal Assistant role Proficiency in Google Workspace CRM software experience is a plus Hours: Monday - Friday 9:00 AM-5:00 PM, must have open availability in evenings and weekends as needed for events and some travel etc.Benefits: 10 days PTO and 6 paid holidays Opportunity for bonuses Professional growth Compensation: $50,000 - $60,000 Annually For immediate consideration, apply now!DG651390822 #ZR

Due to our success and increased business opportunities, we are looking for a Leave Administration Specialist to provide excellent customer service to employees with regards to all aspects of absence management. This position is a subject matter expert regarding all types of employee leaves of absence, including Short Term Disability, FMLA, Long Term Disability, Unpaid leaves, etc. The ideal candidate will demonstrate a high level of professionalism; possess the ability to work well in a fast-paced environment and the flexibility to easily adapt to changing priorities. * Process incoming calls, emails and system notifications regarding leaves of absence, while providing prompt accurate service * Responsible for utilizing the tools provided to maintain compliance with federal, state, local and union specific leave policies * Coach employees, managers and HR professionals on the appropriate web-based processes, legal requirements and policy regarding leaves * Provide employees/managers with information and assistance regarding potential leaves * Produce and track all required documentation * Assess, adjudicate, and track all FMLA claims and available time * Coordinate leaves with Short Term Disability Vendor and Workers' Compensation Claims Teams to properly administer concurrent leaves * Update employee records in the HR/Payroll system as appropriate * Escalate issues to the proper management resource as appropriate * Maintain established performance goals and help ensure the organization is meeting performance targets and complying with service level agreements * Provide critical thinking regarding absence management processes. Identify trends and make recommendations for continuous process improvements to management * Consult with clients on best practices and policy reviews * Support new client onboarding process * Assist with client projects as needed #LI-SM3

Job Title: Volunteer Administration Specialist The volunteer Administration Specialist will provide crucial administrative support to our organization. Responsibilities include: Managing office tasks Organizing documents Scheduling appointments Assisting with various administrative projects. This role is essential for ensuring smooth operations and supporting our team in delivering our mission effectively. Key Responsibilities: Assist with general office tasks such as filing, data entry, and managing correspondence. Maintain organized records and documentation. Help schedule meetings and appointments. Support special projects as needed. Collaborate with team members to streamline administrative processes. Requirements: - Strong organizational skills and attention to detail. - Proficiency in basic office software (e.g., Microsoft Office). - Excellent communication skills. - Ability to work independently and as part of a team. - Prior administrative experience is a plus but not required.

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Maintaining positive working relationships with internal and external partners. Reconciling PO receivers via Coupa. Invoice processing via Coupa. Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. Creating and maintaining vendor and employee master files. Reviewing and reconciling customer statements and accounts. Receiving, placing, and filling customer orders and purchase orders. Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities Excellent listening and communication skills. Intermediate proficiency in Microsoft Office Suite. Positive interpersonal skills with strong attention to detail. Ability to work in both a team environment and independently. Ability to thrive in a multitasking environment. Bilingual in Spanish a plus. Education and Experience 1+ years of administrative experience is required. Construction supply and equipment industry knowledge a plus. Experience with Coupa is preferred. Physical Requirements The ability to work out of one of our OES offices. Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or bank account number. Our recruiters have an @dsv.com or @us.dsv.com email address. If you question the legitimacy of any DSV job posting, please reach out to *************. DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - Dallas-Fort Worth Int Apt, Grapevine, Esters Blvd Division: Air & Sea Job Posting Title: Administrative Specialist, Talent Acquisition - 102539 Time Type: Full Time Summary At DSV, The Administrative Specialist, Talent Acquisition Support plays a vital role in ensuring the operational efficiency of the Talent Acquisition (TA) function. This position provides administrative and coordination support to recruiters, manages external staffing agency agreements, assists with compliance tracking, and maintains accurate recruitment data and documentation. Duties and Responsibilities * Provide day-to-day administrative support to the Talent Acquisition team across multiple divisions (Road, Air & Sea, Contract Logistics). * Assist recruiters with interview scheduling, candidate correspondence, onboarding coordination, and offer documentation. * Support the requisition creation and posting process within the Applicant Tracking System (ATS), ensuring accuracy and compliance with internal policies. * Maintain and update TA dashboards, reports, and trackers (e.g., open requisitions, agency usage, cost-per-hire, time-to-fill, etc.). * Prepare and distribute weekly and monthly TA reports for leadership and HR partners. * Manage and maintain all staffing agency and vendor agreements, ensuring proper documentation, approvals, and renewals. * Track and maintain a centralized staffing agency database with current contacts, fee schedules, and contract expiration dates. * Serve as a point of contact for internal stakeholders regarding agency process questions, documentation, and status of requests. * Assist with career fair coordination, event registration, materials, and logistical setup when required. * Maintain all confidential recruitment records in compliance with DSV's global HR data standards and applicable employment laws. * Contribute to process improvement initiatives to streamline administrative workflows and enhance TA team efficiency. * Audit files and system records to maintain data integrity within ATS and shared HR systems. * Maintain strict confidentiality regarding sensitive employee, candidate, and vendor information. Skills & Competencies * Strong organizational and administrative skills with excellent attention to detail. * Ability to handle multiple priorities and meet deadlines in a fast-paced environment. * Excellent written and verbal communication skills. * Strong analytical and reporting abilities. * Experience with HR systems or Applicant Tracking Systems (ATS) preferred. * High level of professionalism, discretion, and confidentiality. * Collaborative and customer service oriented mindset. * Strong problem solving and follow through abilities. Educational background / Work experience / Qualifications * Associate or Bachelor's degree in Business Administration, Human Resources, or related field preferred; equivalent administrative experience considered. * 1+ years of experience in an HR, recruiting, procurement, or administrative support capacity preferred. * Experience in a logistics, transportation, or supply chain environment a plus. Language Skills * Business fluent in English * Preferably good command of local language Computer Literacy * Highly proficient in Microsoft Office Software (Excel, Word, PowerPoint, and others) * Experience working with sourcing tools and Applicant Tracking Systems Physical and/or Mental Requirements / Working Conditions While performing the duties of this job, the employee is frequently required to stand. The employee is often required to walk and use hand and eye coordination. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus. Work Hours and Environment Normal working hours for this position are Monday - Friday from 8:30 AM to 5:30 PM, however, working beyond these hours will be required by business needs. At Will Employment DSV Air & Sea Inc. employees are hired for an undefined period of time as "at will" employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause. For this position, the expected base pay is: $24.04 - $29.09 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations. DSV does not accept unsolicited agency resumes. Please do not forward unsolicited resumes to our website, employees, or Human Resources. DSV will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit dsv.com and follow us on LinkedIn and Facebook. open/close Print Share on Twitter Share on LinkedIn Send by email

Reports To Campus Principal Work Year Days 184, plus 10 Days Primary Purpose Under the direction of the principal, assist the campus administrators in coordinating the efficient operation of the assigned elementary school in the delivery of appropriate student learning experiences and the administration of co-curricular activities. Qualifications Education/Certification: Master's degree, or currently enrolled in program Texas Principal or Mid-Management certificate, eligible for Probationary Principal certification, or currently in process of obtaining certification Special Knowledge/Skills: Thorough understanding of school operations Strong organizational, communication, and interpersonal skills Ability to coordinate campus support operations Experience: Minimum of three years of experience as a classroom teacher Major Responsibilities and Duties Instructional Management: Participate in development and evaluation of educational programs. Encourage and support development of innovative instructional programs, helping teachers pilot such efforts when appropriate. Promote the use of technology in teaching/learning process. Assist in instructionally focused classroom walk-throughs. School/Organizational Climate: Promote a positive, caring climate for learning. Deal sensitively and fairly with persons from diverse cultural backgrounds. Communicate effectively with staff, students, and parents. School/Organizational Improvement: Participate in development of campus improvement plans with staff, parents, and community members. Help campus administrators develop, maintain, and use information systems to maintain records to track progress on campus performance objectives and academic excellence indicators. Personnel Management: Assist campus administrators in monitoring employee performance, the recording of observations, and in conducting evaluation conferences as assigned. Assist campus administrators in interviewing, selecting, and orienting new staff. Administration and Fiscal/Facilities Management: Assist in the supervision of Supervise campus operations. Help plan daily school activities by participating in the development of class schedules, teacher assignments, and extracurricular activity schedules. Assist campus administrators in the Supervise reporting and monitoring of student attendance and work with attendance clerk on follow-up investigations. Assist leadership team in compiling annual budget requests based on documented program needs. Requisition supplies, textbooks, and equipment; check inventory; maintain records; and verify receipts for materials. Assist with safety inspections and safety-drill practice activities. Assist in the coordination of transportation, custodial, cafeteria, and other support services. Comply with federal and state laws, State Board of Education rule, and Board policy. Student Management: Ensure that students are adequately supervised during non-instructional periods. Help to develop a student discipline management system that results in positive student behavior. Ensure that school rules are uniformly observed and that student discipline is appropriate and equitable. Assist in conducting conferences on student and school issues with parents, students, and teachers. Professional Growth and Development: Participate in professional development to improve skills related to job assignment. School/Community Relations: Articulate the school's mission to community and solicit its support in realizing mission. Demonstrate awareness of school-community needs and initiate activities to meet those needs. Use appropriate and effective techniques to encourage community and parent involvement. Supervisory Responsibilities: Share supervisory responsibility for professional and paraprofessional staff with campus administrators as assigned. Other Duties as Assigned Frisco ISD retains the right to adjust the responsibilities and assignments of all positions as needed to meet the needs of the District. Work Relationships Frisco ISD is committed to fostering a collaborative work environment that honors and supports the social and emotional well-being of all. Employees are expected to interact in a manner that is becoming of educators and promotes high levels of productivity for the benefit of the students we serve. Working Conditions Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress. Work with frequent interruptions. Frequent standing, stooping, bending, kneeling, pushing, and pulling. Occasional districtwide travel; occasional prolonged and irregular hours. Occasional lifting up to 30 pounds. Disclosure Statements The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. The Frisco Independent School District is an equal opportunity employer and does not discriminate against applicants or employees because of race, national origin, gender, age, religion, or disability status of otherwise qualified individuals. FISD does not discriminate on the basis of membership or application for membership in the uniformed services.

Pay Range: $23.00-25.00/hour Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Job Description: Administrative Assistant Provide clerical and administrative support for ABC District. Responsibilities include: Invoice processing Create and maintain files, records and reports Purchase card reconciliation Timekeeping for various employees Maintain vehicle records Interact with all levels of employees Work with a minimum of detail supervision and guidance Handle administrative duties of a confidential nature Order and maintain office supplies Maintain group files and pertinent records Gather, compile and summarize various requests for information or special projects as required Must have good customer service and communication skills Make DIS/WMISService/Arealights corrections Damage claims Experience with Microsoft office products (word, excel, PowerPoint, etc.) Be on call rotation Note: Performs all essential aspects and functions of the job as well as any other specific job requirements. This candidate will also be required to assist others at any time and be subject to working overtime as necessary to support emergency activities. They may be required to report for work during adverse weather conditions. Location: Pantego Tx 76013 Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Pay Range: $23.00- $25.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other benefits mandated by appliable state or localities where you reside or work.