Administrative coordinator jobs in Southaven, MS - 149 jobs

Salary Range: $52,432.19 - $79,705.60 ESSENTIAL JOB FUNCTIONS Works under the general direction of the Animal Shelter Veterinarians. Reviews inventory and orders needed clinic supplies. Manages the clinic schedule, surgery calendar, and day planner to maximize efficiency using existing staffing levels. Analyzes current procedures and recommends process improvements to increase clinic productivity and quality of care. Responsible for maintaining and coordinating the service requests of clinic equipment, including radiation, anesthesia, and laboratory items. Fills medical prescriptions. Records accurate information about the animal including writing clear and concise medical notes. Assists in the training of new personnel by answering questions and sharing knowledge of departmental policies. Responsibilities OTHER FUNCTIONS Performs additional functions (essential or otherwise) which may be assigned. TYPICAL PHYSICAL DEMANDS Must be able to communicate clearly both verbally and in writing. Requires the ability to operate general office equipment, such as a computer, calculator and telephone. Must be medically capable of dealing with exposure to odors, and working around and with animals. TYPICAL WORKING CONDITIONS Work is performed in an animal shelter/clinic environment. Frequent exposure to noise, fumes, and unpleasant odors. Involves contact with staff, visitors, volunteers, rescue workers and the general public. Qualifications MINIMUM QUALIFICATIONS High School graduate and seven (7) years of administrative experience, including specific experience in animal clinic administration; or any combination of experience or training which enables one to perform the essential job functions. Lead or supervisory experience is preferred. Veterinary Technician certification is preferred. Basic computer and typing skills. Requires work experience using common veterinary medical terminology terms. May be required to complete a battery of tests as deemed appropriate by Human Resources to evaluate competencies associated with the job.

Job DescriptionUnder general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive\'s office and the governor\'s office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited high school or equivalent.

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

As a Virtual Trip Concierge Assistant, you will help travelers enjoy a smooth planning process by providing personalized information, answering questions, and supporting their needs. Your mission is to make every step of the journey simple, enjoyable, and stress-free. At Destiny&Co, we focus on building trust, delivering clarity, and helping travelers create memorable moments. Key Responsibilities • Support clients with itinerary confirmations, changes, and travel updates. • Share destination information and helpful recommendations. • Communicate professionally through various channels. • Follow up before and after travel. • Resolve concerns with empathy and efficiency. Benefits • Remote role with flexibility. • Training and development resources provided. • Industry perks and discounts available. • Supportive team environment. What We're Looking For • Strong communication skills. • Customer service experience preferred. • Organized and detail-oriented. • Comfortable using digital platforms. • Passion for travel and guest care.

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Description Join Our Winning Team at Hackbarth Delivery Service! Hackbarth Delivery Service is a fast-growing, customer-focused Transportation and Logistics company committed to excellence in every delivery. We're on the hunt for a highly organized and detail-oriented Warehouse Administrative Assistant to help keep our operations running smoothly! In this role, you'll be the backbone of our warehouse office, handling essential clerical tasks such as typing, filing, data entry, and preparing standard forms. If you thrive in a fast-paced environment and love keeping things organized, we want to hear from you! Key Responsibilities: Utilizes Microsoft Office software to compose a diverse range of letters, memos, forms, and reports, from handwritten or computer-generated drafts, or verbal instructions. Under close direction, compiles data from varied sources and makes summary reports as required. Work may involve routine mathematical calculations and tabulations in accordance with established methods. Uses and maintains manual and electronic files, searches files and records for readily identifiable information, as directed. Implements and manages a tracking system to ensure timely follow-up on reports that necessitate periodic actions. Communicate with drivers/customers on route delays and issues preventing on-time service. Assist drivers with any issues they encounter on the road. Operate and support the maintenance of diverse office machinery, including, computers, mailroom equipment, photocopiers, and other standard office devices to facilitate task completion. Sorts and distributes mail, replenishes office supplies, and files. Responds to telephone inquiries from the public and other city departments when information requested is specifically provided and known, such as from published records, specific deliveries, and procedures. Qualifications: Minimum of associates degree or high school diploma with 5 years of executive clerical experience. Background in logistics Strong English composition skills Excellent typing both speed and accuracy. Excellent excel and word skills. Highly organized, detail oriented. Access to reliable transportation. If driving an automobile while on company business, must possess a valid driver's license in state of residence and auto insurance. Work effectively with internal and external individuals, including other professionals in the community. Work effectively as a member of a team. Effectively communicate to various internal and external audiences in both person and through various electronic media. Manage time and work effectively with minimal supervision. Effectively manage multiple priorities simultaneously. Effectively works in a fast-paced environment. Benefits: Competitive pay $18.00 per hour Monday - Friday 8:00am-1:00pm An equal opportunity Employer *Follow us on FACEBOOK & LINKEDIN for more of the latest news & updates. ******************************************* ************************************************************

Job Profile Job Title: Office Administrator Employment Status: Full-Time, Non-Exempt Compensation: $22 - $24/hr. + Full benefits CNS, a Congruex Company, is looking for a Office Administrator to join our team. Learn more about our operating unit at: **************** Who Is Congruex Congruex designs and builds broadband and wireless communications infrastructure. The work we do enables everything in the modern world to operate, from healthcare and energy to transportation and social interactions. We deliver turn-key network solutions under a single platform by aligning our engineering and in-market construction operating units. Our vision is to be the best end-to-end provider of network services in the U.S. and our core values of GRIT connect everything we do. We are building tomorrow, together. Will you join us? Your New Job Job Summary: The Office Administrator in the Integrated Delivery Services of Congruex plays a key support role, helping to ensure the smooth operation of the office and assisting with administrative tasks related to large-scale telecom projects. This role involves a combination of organizational, logistical, and communication responsibilities, working across multiple departments to keep everything running efficiently. Job Responsibilities (Including, but not limited to): 1. Administrative Support: * Managing Documentation: They assist with organizing, filing, and maintaining project-related documentation (such as contracts, blueprints, permits, and reports), ensuring that all records are up to date, easily accessible, and properly archived. * Scheduling and Calendar Management: They handle the scheduling of meetings, conference calls, site visits, and other appointments for team members, managers, and external stakeholders. * Correspondence Handling: They manage incoming and outgoing communications, including emails, phone calls, and mail, ensuring that important information is passed on to the right people in a timely manner. 2. Coordination with Teams: * Project Coordination: They provide administrative support to project managers, engineers, and other team members, helping to track project timelines, milestones, and deliverables. * Team Liaison: They act as a liaison between different departments (engineering, construction, finance, etc.), ensuring that everyone has the information they need to keep projects on track. * Travel Arrangements: If team members need to travel for site visits, meetings, or conferences, the office administrator is often responsible for booking travel arrangements, including flights, accommodation, and transportation. 3. Support with Procurement and Resources: * Ordering Supplies and Equipment: They may assist with ordering office supplies, project materials, or other resources needed for day-to-day operations or specific projects. * Inventory Management: They help maintain office and project equipment inventories, ensuring that the right tools and materials are available when needed. 4. Assisting with New Hire Onboarding: * Onboarding Support: They will assist with the onboarding process for new employees, including scheduling and delivering Orientation, interfacing with hiring managers, scheduling travel (where necessary), setting up workstations, providing necessary documents, and helping new hires integrate into the team. 5. Data Entry and Reporting: * Entering Data: They may be responsible for entering project data into software systems (such as project management tools or ERP systems), ensuring that it's accurate and up to date. * Generating Reports: They help generate regular reports on project progress, budgets, or other key metrics, which can be shared with senior leadership or clients. 6. Document and Contract Management: * Contract Administration: They assist with organizing and tracking contracts with clients, vendors, and contractors, ensuring that all necessary paperwork is properly completed, signed, and filed. * Compliance and Regulatory Documentation: They help ensure that all necessary compliance documents are maintained, such as safety certifications, environmental reports, and project permits. 7. Meeting and Event Organization: * Preparing Meeting Materials: They organize and prepare materials for meetings, including agendas, presentations, and reports. They may also take meeting minutes and distribute them afterward. * Event Planning: If there are company events or team-building activities, they may be responsible for organizing logistics such as venue booking, catering, and invitations. 8. Financial and Billing Support: * Invoice Processing: They may assist with processing invoices, managing billing cycles, and ensuring that payments for services or materials are tracked and submitted on time. * Expense Tracking: They may help track office or project-related expenses, ensuring that budgets are adhered to. 9. Communication and Customer Relations: * Customer Interaction: They may be the first point of contact for clients or vendors reaching out to the office. They help manage relationships by addressing inquiries and ensuring that the needs of external stakeholders are met promptly. * Internal Communication: They help maintain good communication within the team by disseminating important information, reminders, and updates. 10. General Office Management: * Maintaining Office Environment: They ensure the office is well-organized, comfortable, and functional, overseeing office cleanliness, equipment maintenance, and general workplace efficiency. * Handling Office Budgeting: They may assist with managing the office budget, ensuring that spending on supplies, services, or utilities stays within predefined limits. 11. Problem Solving and Ad Hoc Tasks: * Handling Issues as They Arise: As problems arise-whether related to scheduling, documents, equipment, or team coordination-the office administrator works quickly to resolve them. * Supporting Special Projects: They may assist with special projects or ad hoc tasks, depending on the needs of the business at any given time. Required Skills & Qualifications: * High School diploma or GED * Minimum 3+ years of previous experience in office administration or a related role. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Familiarity with Microsoft office software. * Excellent written and verbal communication skills. * Strong organizational skills. * Ability to multitask and prioritize work effectively. * Keen attention to detail. Preferred Experience: * Some experience with onboarding new employees Why Work At Congruex No matter what role you play, you are an important part of the One Congruex Family. We offer: * Medical, Dental & Vision Benefits * 401(k) Program with a Company Match. * Free Wellness Resources & Marketplace Discounts * Paid Maternity & Parental Leave * Paid Basic Life Insurance & Voluntary Options * The pillars of Congruex culture are GRIT, safety, inclusion, and family. The Fine Print: We will determine salary based on skills and experience in relation to the function of the role, as well as equity to employees in similar roles. Some benefits have eligibility criteria. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.

Job Profile Job Title: Office Administrator Primary Location: Bartlett, TN (On-Site) Employment Status: Full-Time, Non-Exempt Compensation: $22 - $24/hr. + Full benefits CNS, a Congruex Company, is looking for a Office Administrator to join our team. Learn more about our operating unit at: **************** Who Is Congruex Congruex designs and builds broadband and wireless communications infrastructure. The work we do enables everything in the modern world to operate, from healthcare and energy to transportation and social interactions. We deliver turn-key network solutions under a single platform by aligning our engineering and in-market construction operating units. Our vision is to be the best end-to-end provider of network services in the U.S. and our core values of GRIT connect everything we do. We are building tomorrow, together. Will you join us? Your New Job Job Summary: The Office Administrator in the Integrated Delivery Services of Congruex plays a key support role, helping to ensure the smooth operation of the office and assisting with administrative tasks related to large-scale telecom projects. This role involves a combination of organizational, logistical, and communication responsibilities, working across multiple departments to keep everything running efficiently. Job Responsibilities (Including, but not limited to): 1. Administrative Support: Managing Documentation: They assist with organizing, filing, and maintaining project-related documentation (such as contracts, blueprints, permits, and reports), ensuring that all records are up to date, easily accessible, and properly archived. Scheduling and Calendar Management: They handle the scheduling of meetings, conference calls, site visits, and other appointments for team members, managers, and external stakeholders. Correspondence Handling: They manage incoming and outgoing communications, including emails, phone calls, and mail, ensuring that important information is passed on to the right people in a timely manner. 2. Coordination with Teams: Project Coordination: They provide administrative support to project managers, engineers, and other team members, helping to track project timelines, milestones, and deliverables. Team Liaison: They act as a liaison between different departments (engineering, construction, finance, etc.), ensuring that everyone has the information they need to keep projects on track. Travel Arrangements: If team members need to travel for site visits, meetings, or conferences, the office administrator is often responsible for booking travel arrangements, including flights, accommodation, and transportation. 3. Support with Procurement and Resources: Ordering Supplies and Equipment: They may assist with ordering office supplies, project materials, or other resources needed for day-to-day operations or specific projects. Inventory Management: They help maintain office and project equipment inventories, ensuring that the right tools and materials are available when needed. 4. Assisting with New Hire Onboarding: Onboarding Support: They will assist with the onboarding process for new employees, including scheduling and delivering Orientation, interfacing with hiring managers, scheduling travel (where necessary), setting up workstations, providing necessary documents, and helping new hires integrate into the team. 5. Data Entry and Reporting: Entering Data: They may be responsible for entering project data into software systems (such as project management tools or ERP systems), ensuring that it's accurate and up to date. Generating Reports: They help generate regular reports on project progress, budgets, or other key metrics, which can be shared with senior leadership or clients. 6. Document and Contract Management: Contract Administration: They assist with organizing and tracking contracts with clients, vendors, and contractors, ensuring that all necessary paperwork is properly completed, signed, and filed. Compliance and Regulatory Documentation: They help ensure that all necessary compliance documents are maintained, such as safety certifications, environmental reports, and project permits. 7. Meeting and Event Organization: Preparing Meeting Materials: They organize and prepare materials for meetings, including agendas, presentations, and reports. They may also take meeting minutes and distribute them afterward. Event Planning: If there are company events or team-building activities, they may be responsible for organizing logistics such as venue booking, catering, and invitations. 8. Financial and Billing Support: Invoice Processing: They may assist with processing invoices, managing billing cycles, and ensuring that payments for services or materials are tracked and submitted on time. Expense Tracking: They may help track office or project-related expenses, ensuring that budgets are adhered to. 9. Communication and Customer Relations: Customer Interaction: They may be the first point of contact for clients or vendors reaching out to the office. They help manage relationships by addressing inquiries and ensuring that the needs of external stakeholders are met promptly. Internal Communication: They help maintain good communication within the team by disseminating important information, reminders, and updates. 10. General Office Management: Maintaining Office Environment: They ensure the office is well-organized, comfortable, and functional, overseeing office cleanliness, equipment maintenance, and general workplace efficiency. Handling Office Budgeting: They may assist with managing the office budget, ensuring that spending on supplies, services, or utilities stays within predefined limits. 11. Problem Solving and Ad Hoc Tasks: Handling Issues as They Arise: As problems arise-whether related to scheduling, documents, equipment, or team coordination-the office administrator works quickly to resolve them. Supporting Special Projects: They may assist with special projects or ad hoc tasks, depending on the needs of the business at any given time. Required Skills & Qualifications: High School diploma or GED Minimum 3+ years of previous experience in office administration or a related role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with Microsoft office software. Excellent written and verbal communication skills. Strong organizational skills. Ability to multitask and prioritize work effectively. Keen attention to detail. Preferred Experience: Some experience with onboarding new employees Why Work At Congruex No matter what role you play, you are an important part of the One Congruex Family. We offer: Medical, Dental & Vision Benefits 401(k) Program with a Company Match. Free Wellness Resources & Marketplace Discounts Paid Maternity & Parental Leave Paid Basic Life Insurance & Voluntary Options The pillars of Congruex culture are GRIT, safety, inclusion, and family. The Fine Print: We will determine salary based on skills and experience in relation to the function of the role, as well as equity to employees in similar roles. Some benefits have eligibility criteria. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world's most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us. This position is for a customer start-up site in Olive Branch, MS to support logistics and order fulfillment within the computer hardware industry . It is within a new, climate-controlled facility. The core responsibilities of this role include: * Serve as the on-site Payroll contact, conducting new hire orientations and providing policy guidance to employees. * Monitor payroll systems to ensure accurate timekeeping records and process corrections as needed. * Oversee site training programs, tracking both new hire and annual training compliance. * Schedule inbound and outbound shipments utilizing WMS. * Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation. * Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues. * Plan and coordinate employee engagement activities and site events. * Monitor office supply levels and place orders to maintain inventory. Position: Second (2nd) Shift Administrative Assistant II Shift: Monday-Friday 2:00pm-10:00pm Pay: $22.00 Shift Differential: $1.00 In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: * Experience with Oracle, Kronos and Markview systems over very similar software systems is highly desired * Experience and/or aptitude to perform General Ledger (GL) coding for financial ledger entries. * Maintain high levels of customer service and timely oral and written communication with client, vendors and co-workers. * Responsible for purchasing and inventory management of site. * Manage, edit and process timely and accurate payroll within Kronos and Oracle systems. * Partner with site leadership during month-end financial close, including accruals, invoice coding, and reconciliation. * Manage vendor communication related to invoice discrepancies, outstanding payments, and billing issues. * Plan and coordinate employee engagement activities and site events, monitor office supply levels and place orders to maintain inventory. Be part of the world's largest logistics company!DHL Supply Chain hasbeen certified as a Great Place to Work in the US and Canada! Our excellent benefits packages includes: * Affordable medical, dental, and vision coverage available beginning on your 30thday * PTO program for all associates, including paid holidays and vacation * 401(k) with generous company match * Tuition reimbursement program * Excellent training and career advancement opportunities Grow your skills. Shape your world. Role Purpose: Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates. Key Accountabilities: * Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices. * Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations. * Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings) * Maintain departmental records and prepare reports. * Schedule meetings and appointments and arrange travel and hotel accommodations as necessary. * Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items. * Follow up on all assignments delegated to subordinate managers as to status, completion, etc. * Maintain administrative filing system including items that are confidential. * Process weekly payroll records. * Serve as central communication point for associates. * Operate office equipment including fax, copier, printer, and binding machines. * Perform additional duties as assigned. Required Education and Experience: * Two years related experience * High School Diploma or Equivalent, preferred Our Organization is an equal opportunity employer. #LI-DNP ","title

Fleet Dispatchers Dispatchersr Get paid weekly Health insurance (available after 90 days of employment) Full-time & Part-time availability Paid Vacation Tele-medicine and discount health plans available Sign on and referral bonus available Requirements Minimum Education: High school Diploma/ GED Clean record: background screenings required prior to employment Job Duties Provide communication and resolution of service issues when they occur. Adjust the current load plan to maximize efficiency and profitability as things change during the day. Book & Secure freight to move drivers while reducing empty miles, for example backhauls. Confirm all routes, dispatches, drivers, tractors, and trailers are accurate in McLeod at all times. Ensure the driver PTA's are utilized properly to meet arrival times and follow up with drivers as needed. Enter proper delay codes and comments on all service incidents Prioritize loads by time schedule, freight rates, and customer priority. Review list of available drivers and equipment to match to a load plan & start time. Responsible for driver paperwork and document submission according to all SOP's. Maintain and monitor strict DOT compliance in the areas of ELD, HOS, Drug and Alcohol Testing, Driver Qualification files, DOT Physicals, CDL's, and accident/damage records. Other duties as assigned. Job Knowledge, Skills, & Abilities: • Analytical, problem solving, project management and applicable technical skills • Interpersonal skills, to include customer service, interpersonal skills, effective oral/verbal communications, listening, written communication and teamwork • Leadership skills to include individual leadership, quality management aligned with company goals and objectives • Ethical; inspires trust in others, works with integrity and upholds organizational values • Organizational support and follows policies and procedures • Self-management; good judgment, effective and timely decision making, planning/organizing skills, and promotes quality • Ability to prioritize, sets goals, displays professionalism, be accurate and thorough • Motivated, resilient, persistent with the ability to overcomes obstacles • Meets productivity standards and completes work in timely manner • Adaptability; meets changing work environment, manages competing demands, changes approach or method to best fit the situation • Shows initiative: volunteers readily, undertakes self-development activities, seeks increased responsibilities, looks for and takes advantage of opportunities, asks for and offers help when needed The intent of this job description is to describe the major duties and responsibilities performed by incumbents of this job. Incumbents may be required to perform other job-related tasks other than those specifically included in this description. Monday-Friday 8:00AM-5:00PM Monday-Friday 8am-5pm

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Performs complex administrative tasks and provides administrative support to a department head and/or manager. May also train clerical support staff. MAJOR DUTIES AND RESPONSIBILITIES: Types business letters, memorandums, reports, charts, etc. on a personal computer. Composes and prepares routine correspondence for signature. Establishes and maintains confidential files and records. Proofreads and corrects grammatical, punctuation and spelling errors. Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items. Attends departmental meetings; takes notes and prepares/distributes meeting minutes. Orients new personnel to Job Corps and the Center's policies and procedures. Answers telephone and direct calls to the appropriate person. Orders and maintains office supplies and equipment. Operates office machines and instructs others in the operation of same. Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to. Promotes a positive work environment demonstrating career success standards and core values. Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization. SKILLS/COMPETENCIES: Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines. Excellent interpersonal skills and communication skills both verbal and written. Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills Ability to handle multiple tasks. Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc. Ability to operate office equipment. EDUCATION REQUIREMENTS: High School Diploma or equivalent. EXPERIENCE: Three years work-related experience. OTHER: Must possess a valid Driver's License with an acceptable driving record. ADA REQUIREMENTS: In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. PHYSICAL ACTIVITIES: Reading, writing and communicating fluently in English Hearing and speaking to express ideas and/or exchange information in person or over the telephone Seeing to read labels, posters, documents, PC screens, etc. Sitting, standing, moving about or walking for occasional or frequent periods of time Dexterity of hands and fingers to operate a computer keyboard and other office equipment Kneeling, bending at the waist, stooping and reaching overhead Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects WORKING CONDITIONS: Campus and general office setting Indoor and outdoor environment

Job Title:President's Office CoordinatorDepartment:President's OfficeJob Description: Reporting to the Chief of Staff, the President's Office Coordinator will serve as a member of the president's support team to ensure the smooth operation of the President's office. This position will work closely with the president to compose correspondence with both internal and external audiences. This position serves as the main technical support for the president's office and will assist with board of trustee meetings, annual college events and special events as needed. Job Responsibilities: Assist with the President's calendar and scheduling, Board of Trustee meetings, Opening Convocation, Commencement related activities, and other large campus-wide events at the college. Serve as part of the president's support team; answer phones, greet visitors, and have a working knowledge of the college's services to assist with referrals and questions. Prepare presidential communications through use of Microsoft Word and other database programs; input information into appropriate databases and maintain the office files as needed. Assist the Chief of Staff, Executive Coordinator, College Events, Physical Plant, and dining services to coordinate special events. This includes on and off campus events and occasional evenings and weekends. Provides support for any access needs to the president's residence for events. Serve as backup support for designated members of the senior leadership team with purchasing, expense reports, coordinating and booking travel, scheduling meetings, proofing, editing, and creating informational documents. Serve as the main contact and support for external search firms for Senior Leadership position searches. Coordinate and serve as support for searches held in-house. Provide main technical support for phone, computer, and telecommunication equipment needed for the board meetings, president's office, and workroom. Assist with both hardware and software issues as needed. Job Requirements: High School diploma or G.E.D required; Bachelor's degree strongly preferred. This position requires a valid driver's license, a good driving record, and must be insurable by the College's insurance carrier. Three years of office administration experience required. Proficiency with Microsoft Office required; proficiency with database maintenance and reporting preferred; proficiency with spreadsheet and database applications required; proficiency with various hardware and software systems required. Strong writing and communication skills required. Ability to work effectively, collaboratively, confidentially, and efficiently with students, faculty, staff, trustees, community partners, and alumni required. Demonstrated ability to organize numerous projects requiring attention to detail, consistently meet deadlines, exercise professional judgment and solve problems. Experience in a college setting, especially in an administrative office and with an integrated board management software system, is preferred. Familiarity with Workday software is preferred. A complete application includes a cover letter and a resume. Rhodes is an equal opportunity employer that offers an excellent benefits package and a great working environment. #HEJ#LI-MH1

Overview (Secretary ) We are seeking a detail-oriented and organized secretary to join our healthcare team. This role involves managing patient records, handling administrative tasks, and providing excellent customer service. The ideal candidate will be responsible for maintaining accurate filing systems, answering calls, scheduling appointments, taking notes, and coordinating travel arrangements. Key Responsibilities: Filing & Record Management: Maintain and organize patient records, ensuring confidentiality and compliance with regulations. Answering (Inbound/Outbound) Calls: Respond to patient inquiries, direct calls to appropriate staff, and provide necessary information. Scheduling Appointments: Manage patient appointments, coordinate schedules, assisting with patient intake and confirm bookings. Taking Notes: Record meeting minutes, transcribe notes, and document important information for referenceS Planning Travel: Arrange travel accommodations, book transportation, and ensure smooth scheduling for medical personnel as needed. Qualifications & Skills: Previous experience in medical records management, administration, or a similar role preferred. Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Proficiency in Microsoft Office and scheduling software. Ability to maintain confidentiality and adhere to HIPAA regulations. Attention to detail and ability to work in a fast-paced environment. Schedule & Compensation: Full-time/Part-time Job Requirements: ?One (3) year experience -perferred ?BA/BS Bachelor ( preferred) ?Current Driver License, and vehicle insurance ?Must be 18 years of age or older ?High school diploma or equivalent ?Must be able to pass a TB Skin Test & Drug screen ?Must be able to pass a criminal history check.

Title: Plant Administrative Specialist Reports to: Plant Manager Duration: Ongoing contract (6 months, can extend or end earlier) Compensation: $30/hr-$35/hr Schedule: Monday-Friday, 7:00 AM-3:00 PM CST Benefits Dental, Health, Vision, 401(k), free mental health services, and more Weekly pay Start ASAP (mid‑week starts welcome!) Interview Process: One & Done Onsite Must-Haves 3-5 years administrative support experience (manufacturing/industrial/plant preferred) High‑accuracy data entry; ability to manage high‑volume documentation ERP experience (SAP strongly preferred): goods receipts, raw material tracking, transactions Microsoft Office proficiency (Excel, Outlook, Word, Teams) Strong communication, organization, and professionalism; ability to work with production, HR, EHS, and management Ability to manage multiple workflows such as payroll, reporting, compliance, and procurement Nice-to-Haves Payroll processing (weekly plant payroll) SAP experience with raw materials, goods receipts, and transit transactions Compliance reporting exposure (waste manifests, discharge monitoring, emissions, OSHA logs) Familiarity with raw materials/supply chain operations Experience supporting EH&S, production, or plant leadership Job Summary A global leader in activated carbon manufacturing is seeking a Plant Administrative Specialist for its Pearl River Plant. This role supports production, raw materials, compliance, payroll, HR coordination, and plant operations. The specialist will manage critical documentation, environmental reporting, SAP transactions, payroll processing, scheduling, and cross‑department communication. This is a full‑time onsite role in a fast‑paced manufacturing environment. Key Responsibilities Schedule plant activities, meetings, hiring events, and functions Compile and distribute production and monthly campaign reports Process weekly payroll and maintain employee records Manage petty cash, supplies, travel, and monthly expense reports Maintain regulatory and compliance documents (waste manifests, DMRs, emissions, CAM, OSHA 300, etc.) Coordinate ordering, scheduling, and receiving of raw materials; maintain coal usage models Complete SAP transactions for raw material receipts, transit movements, and discrepancies Perform goods receipts and collaborate with procurement Communicate across production, HR, finance, EH&S, and management Support audits, plant improvements, and special administrative projects Ensure documentation accuracy and adherence to safety/compliance procedures Apply today!

Job Description Shift 1 / 8:00 AM- 4:30 PM under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class routinely performs general assignments to relieve an executive of administrative detail and other duties which do not require his/her personal attention. Routinely acts as liaison between executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attends legislative functions and meetings as required to gain information; routinely handles complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attends receptions, luncheons, dinners, and other gatherings in performing personal contact duties. Assigns, trains, supervises, and evaluates assigned clerical and other staff and their work; makes recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance. Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply; prepares non-routine correspondence as requested; assembles information for speeches, staff meetings, and other purposes; may take minutes at staff meetings. Makes travel arrangements; keeps expense accounts; orders office supplies as needed. Operates standard office machines and equipment as necessary. Education and Experience: Graduation from an accredited high school or equivalent.

Join Our Winning Team at Hackbarth Delivery Service! Hackbarth Delivery Service is a fast-growing, customer-focused Transportation and Logistics company committed to excellence in every delivery. We're on the hunt for a highly organized and detail-oriented Warehouse Administrative Assistant to help keep our operations running smoothly! In this role, you'll be the backbone of our warehouse office, handling essential clerical tasks such as typing, filing, data entry, and preparing standard forms. If you thrive in a fast-paced environment and love keeping things organized, we want to hear from you! Key Responsibilities: * Utilizes Microsoft Office software to compose a diverse range of letters, memos, forms, and reports, from handwritten or computer-generated drafts, or verbal instructions. * Under close direction, compiles data from varied sources and makes summary reports as required. Work may involve routine mathematical calculations and tabulations in accordance with established methods. * Uses and maintains manual and electronic files, searches files and records for readily identifiable information, as directed. * Implements and manages a tracking system to ensure timely follow-up on reports that necessitate periodic actions. * Communicate with drivers/customers on route delays and issues preventing on-time service. * Assist drivers with any issues they encounter on the road. * Operate and support the maintenance of diverse office machinery, including, computers, mailroom equipment, photocopiers, and other standard office devices to facilitate task completion. * Sorts and distributes mail, replenishes office supplies, and files. * Responds to telephone inquiries from the public and other city departments when information requested is specifically provided and known, such as from published records, specific deliveries, and procedures. Qualifications: * Minimum of associates degree or high school diploma with 5 years of executive clerical experience. * Background in logistics * Strong English composition skills * Excellent typing both speed and accuracy. * Excellent excel and word skills. * Highly organized, detail oriented. * Access to reliable transportation. If driving an automobile while on company business, must possess a valid driver's license in state of residence and auto insurance. * Work effectively with internal and external individuals, including other professionals in the community. * Work effectively as a member of a team. * Effectively communicate to various internal and external audiences in both person and through various electronic media. * Manage time and work effectively with minimal supervision. * Effectively manage multiple priorities simultaneously. * Effectively works in a fast-paced environment. Benefits: * Competitive pay $18.00 per hour * Monday - Friday * 8:00am-1:00pm An equal opportunity Employer * Follow us on FACEBOOK & LINKEDIN for more of the latest news & updates. https://www.facebook.com/HackbarthDelivery/ https://www.linkedin.com/company/hackbarth-delivery-service/

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Performs complex administrative tasks and provides administrative support to a department head and/or manager. May also train clerical support staff. MAJOR DUTIES AND RESPONSIBILITIES: Types business letters, memorandums, reports, charts, etc. on a personal computer. Composes and prepares routine correspondence for signature. Establishes and maintains confidential files and records. Proofreads and corrects grammatical, punctuation and spelling errors. Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items. Attends departmental meetings; takes notes and prepares/distributes meeting minutes. Orients new personnel to Job Corps and the Center's policies and procedures. Answers telephone and direct calls to the appropriate person. Orders and maintains office supplies and equipment. Operates office machines and instructs others in the operation of same. Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to. Promotes a positive work environment demonstrating career success standards and core values. Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization. SKILLS/COMPETENCIES: Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines. Excellent interpersonal skills and communication skills both verbal and written. Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills Ability to handle multiple tasks. Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc. Ability to operate office equipment. EDUCATION REQUIREMENTS: High School Diploma or equivalent. EXPERIENCE: Three years work-related experience. OTHER: Must possess a valid Driver's License with an acceptable driving record. ADA REQUIREMENTS: In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. PHYSICAL ACTIVITIES: Reading, writing and communicating fluently in English Hearing and speaking to express ideas and/or exchange information in person or over the telephone Seeing to read labels, posters, documents, PC screens, etc. Sitting, standing, moving about or walking for occasional or frequent periods of time Dexterity of hands and fingers to operate a computer keyboard and other office equipment Kneeling, bending at the waist, stooping and reaching overhead Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects WORKING CONDITIONS: Campus and general office setting Indoor and outdoor environment