Administrative specialist jobs in Coral Springs, FL - 765 jobs

JRN #2362 We are looking for an Executive & Personal Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. This role calls for exceptional organizational skill, discretion, forward-thinking, and the ability to work autonomously with strong judgment. The ideal candidate is a polished communicator with a flexible, responsive, and proactive approach, well-suited to supporting a dynamic executive. OPEN TO CANDIDATES INTERESTED IN RELOCATING TO MIAMI. Key Responsibilities Oversee and maintain the CEO's calendar, managing both business and personal commitments. Proactively structure and manage daily and weekly schedules for the CEO and family. Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics. Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information. Support daily office operations by organizing the CEO's workspace, preparing meeting spaces. Prepare, submit, and track expense reports. Act as a central point of communication between business and personal contacts. Run ad hoc errands as needed and manage office and supply inventory for both the CEO's home office and company offices. Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy. Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank-yous, and special occasions). Qualifications 8-10+ years of relevant experience supporting senior-level executives in high-paced, complex environments Bachelor's degree required Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus) Exceptional ability to anticipate needs and plan several steps ahead Polished communication skills, sound decision-making, and consistent professionalism Proven discretion and ability to manage confidential and sensitive information Highly adaptable, with the ability to think creatively and propose solutions as priorities evolve Extremely organized and detail-driven Location: on-site daily in Miami, Fl. Salary: up to $160k DOE, BENEFITS, PTO, ETC. RELOCATION ASSISTANCE PROVIDED FOR CANDIDATES RELOCATING TO MIAMI.

Executive and Personal Assistant for MaxTheMeatGuy This is not a traditional assistant role. We're hiring a highly trusted right-hand person to support both the MaxTheMeatGuy team and the logistics that make the work possible. This role blends content operations, coordination, errands, and personal support. No two days will be the same and there will be a large variety of responsibilities we will lean on you for which are listed out below (but not limited to the below). We need someone who is tech savvy, responsible, loves to work hard, stays calm in stressful situations and is ready for anything. Brand & Work Support • Posting and scheduling content • Sorting, organizing, and sending footage to editors • Planning videos and tracking shoot needs • Sourcing ingredients and props (sometimes last-minute) • Communicating with editors, designers, contractors, and collaborators • Assisting with travel logistics • Acting as a point of contact for the team • Setting up sets, cameras and prepping the studio for filming days • Drafting scripts for videos • Staying on top of deadlines for branded content Personal Support • Checking on cats • Meeting cleaners or service providers • Running errands (sometimes far away) • Helping with gifting • Handling small but critical tasks that free up filming time Qualifications • Extremely reliable and detail-oriented • Proactive and adaptable • Organized but flexible • Comfortable driving and running errands • Tech-capable with files, messages, and posting • Calm, discreet, and professional This Role is Not for Someone Who • Needs a fixed daily schedule or 9-5 • Is uncomfortable with last-minute tasks or changes • Only wants creative work and not logistics or errands • Is looking for a purely remote role Pay & Structure • Competitive pay based on experience • Hybrid role (remote + in-person support required) • Full-time commitment with support needed on the weekends • Must live in Miami and have a car How to Apply Please apply here or send your resume to ********************** along with a short introduction explaining why this role excites you and your relevant experience.

Global company in Luxury Beauty with multinational operations is looking for an Executive Assistant for its Regional Office based in Miami. Successful candidate will serve as the right hand to the Regional General Manager, providing high-level administrative and organizational support. Ideal profile is proactive, detail-oriented, and discreet, with strong communication skills and the ability to manage multiple priorities in a fast-paced, international environment. We value passionate and collaborative spirit to join our growing team and offer excellent benefits along with a professional and dynamic working atmosphere. If you believe that this position is for you, please send us your resume for immediate consideration. Each application will be carefully reviewed and be treated with the upmost confidentiality. This is a very nice opportunity to join a successful dynamic organization that believes in developing people and offers personal and professional growth paths, locally and at the regional level. Responsibilities: · Manage & prioritize Director's calendar, appointments, travel arrangements, & correspondence. · Act as the primary point of contact between Managing Director and internal/external stakeholders. · Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place. · Draft, review, and manage confidential communications and presentations. · Handle travel planning and itineraries, including coordination across time zones. · Track deadlines, key initiatives, and follow-ups to ensure timely execution. · Support with expense reports, purchase orders, and administrative processes. · Liaise with cross-functional teams (Finance, HR, Marketing, Operations, and Global HQ) to ensure seamless communication and alignment. · Manage sensitive information with professionalism and confidentiality. Qualifications & Skills · Bachelor's degree in Business Administration, Communications, or a related field preferred. · Minimum 5 years of experience as an Executive Assistant or similar role supporting senior leadership. · Proven organizational and multitasking skills in fast-paced environments. · Exceptional written and verbal communication skills. · Positive attitude, strong attention to detail, discretion, and professionalism. · Comfortable working independently while maintaining alignment with senior leadership. · Able to anticipate needs and think one step ahead. · Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). · Experience with SAP, Concur, or similar systems is a plus. · Fluent in English; Spanish or Italian is an advantage. · Prior experience in beauty, luxury, or consumer goods strongly preferred.

La Byci Bike Boutique is seeking a highly organized, dependable, and intuitive Part-Time Personal & Executive Assistant to work closely with the owner in Miami. This role is perfect for someone who enjoys variety, takes pride in staying one step ahead, and loves helping things (and people) run smoothly. If you're the kind of person friends rely on to plan, organize, and solve problems calmly-you'll feel right at home here. What You'll Be Doing • Managing calendars, scheduling, and day-to-day priorities • Running local Miami errands (driving required) • Supporting both business and personal tasks with discretion • Creating and maintaining Excel spreadsheets and simple reports • Coordinating appointments, reminders, and follow-ups • Spotting problems before they become problems-and fixing them • Keeping life and work organized, efficient, and stress-free What We're Looking For • Fluent in English & Spanish (required) • Strong scheduling and organizational skills • Comfortable using Excel and administrative tools • Valid driver's license and reliable transportation • Excellent judgment, common sense, and attention to detail • A natural problem-solver who takes initiative • Trustworthy, polished, and professional • Calm under pressure and adaptable to changing needs Schedule & Perks • Part-time role with flexible weekday hours • Miami-based, local errands and coordination • Direct collaboration with the business owner • Supportive, respectful, and fast-moving environment • Competitive pay based on experience Why La Byci? • Boutique business with a personal touch • Variety in your work-no boring routines • A role where your skills truly make a difference • Opportunity to grow as the business grows Interested? Send your resume along with a short note about why you'd be a great fit for this role.

Yacht Management Assistant - Permanent - Palm Beach, FL - Competitive package This is an excellent opportunity to join a global yacht management based in Palm Beach, FL You will assist and support one or more of the Yacht Managers in their duties which includes; Day to day organisation and administration of management activities provided under the terms of the respective yacht management agreement Responsibilities include: Liaison and co-ordination with the Crew Manager, Technical Manager, Safety & Compliance Manager, Yacht Accountants and other Yacht Manager Assistants to provide for the smooth and efficient operation of each yacht Providing a key point of contact for the yachts allocated to your team Assist the Yacht Manager during ISM, ISPS & MLC internal audits; Assist with obtaining crew certification Liaise with agents to make port arrangements, berth reservations and other requirements Work in close cooperation with members of the Yacht Management Finance team to administer, monitor and manage operational expenditure against budget Liaise with the designated Technical Manager to in relation to outstanding defect reports and technical matters Plan and organise Yacht Managers travel plans, booking flights and hotels as required Experience Required: Experience working on yachts or for a yacht management company (desirable) Prior experience in a PA or administrative role (desirable) Good IT skills; able to use MS Office products to intermediate level Skilled at organization and administration of office work Attention to detail, conscientiousness and capable of recording information accurately Able to solve problems, balance priorities and manage time; Positive, can-do personality. Professional in approach. Someone who enjoys working in a fast paced environment. Good standard of written and spoken English. Fluency in another language is desirable You must have the right to work in the USA to be considered and live in commutable distance to the office in Palm Beach. The role is office based 5 days a week. In addition to the base salary, you will receive a 15% bonus discretionary bonus and excellent benefits including 401k, Private Medical, Vision & Dental Insurance, generous vacation allowance and more To apply, please contact Tom Settle on +***********59 or send your CV to **************************** Navis Consulting; Keeping your career on course.

Our client is seeking a front desk receptionist to join their team! Greet and welcome visitors in a warm and professional manner. Manage incoming phone calls, directing them to the appropriate personnel while maintaining phone etiquette. Maintain an organized filing system for documents and records. Scheduling appointments, managing calendars, and handling correspondence. Assist with administrative tasks as a personal assistant when required. Ensure the front desk area is tidy and presentable at all times. Handle customer inquiries and provide information about services offered. Support team members with various tasks as needed to ensure smooth operations. Skills Strong computer literacy with the ability to type efficiently and accurately. Familiarity with phone systems and excellent phone etiquette. Bilingual abilities are a plus, enhancing communication with diverse clientele. Exceptional customer service skills with a friendly disposition. Strong organizational skills with attention to detail in managing files and documentation. Ability to work independently as well as part of a team in a dynamic environment.

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

Location: Miami, FL (Brickell) | Full-time | On-site Salary: $45,000 base + 10% Performance Bonus + Benefits Lumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of growth in both revenue and headcount. We are seeking a detail-oriented and proactive Office Administrator to join our Miami office, located in Brickell! This role is instrumental in maintaining operational excellence and a professional office environment, while also supporting the broader success of our national business. This is an exciting opportunity for a motivated professional who thrives in a fast-paced setting and is looking to grow within a dynamic, people-first organization. Key Responsibilities: Office Administration & Operations Serve as the first point of contact for visitors and staff, ensuring a welcoming and professional atmosphere. Oversee day-to-day office operations, including supply management, mail distribution, and vendor coordination. Maintain a clean, organized, and well-equipped workspace that reflects Lumicity's brand and values. Support the planning and execution of internal events, team-building activities, and client-facing functions. Assist with marketing initiatives and social media coordination in collaboration with internal stakeholders. Provide administrative support to the Director and Operations Manager, as needed. Contractor Care & Compliance Manage contractor onboarding, including W2 and C2C compliance in partnership with payroll providers. Draft, distribute, and track client and candidate contracts; ensure timely uploads to Bullhorn. Administer timesheets, background checks, and contract extensions. Monitor contractor end dates and proactively support consultants with renewal processes. Maintain accurate and up-to-date contractor records in the CRM. Act as a liaison between contractors and the sales team, delivering consistent high-quality service throughout the contractor lifecycle. About You You'll thrive in this role if you bring: Proven experience in office administration or operations support, preferably in a fast-paced, client-focused environment. Strong interpersonal and communication skills with a professional and approachable demeanour. Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously. Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Bullhorn) is a plus. Demonstrated ability to work independently and collaboratively across teams and time zones. A proactive mindset with a commitment to continuous improvement and service excellence. Ability to work independently and collaboratively across teams and time zones. Why Join Lumicity? Be an important part of a fun, young workforce within a globally recognized recruitment firm. You'll be the main coordinator in organizing and executing company events and celebrations. Work in a vibrant and energetic office with direct access to leadership and cross-functional teams. Join a supportive, high-energy culture that values initiative, collaboration, and career development. Gain exposure to multiple business functions and play a key role in shaping operational success across the US. If you are a driven professional who enjoys being at the center of a thriving team and is eager to grow with a forward-thinking organization, we'd love to speak with you!

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Everything we achieve is made possible by our talented people. Fuelled by our commitment to excellence and collaborative spirit, we're shaping the future of aviation for generations to come. But life at AerCap goes beyond the pursuit of excellence. We are proud of our culture which is built on the values of Ambition, Excellence and Respect, and they act as a flight path for our people. Our high-performance work environment is the perfect backdrop to develop into the professional you want to become. Whether you are at the start of your career, or a more seasoned professional, you will have the opportunity to learn from the best people in the industry and be part of the largest aviation leasing company in the world! Sound exciting? We think so! JOB SUMMARY AerCap is seeking an Administrative Assistant for the Contracts Management team. The Contracts Management Department manages high monetary value transactions, enforces contract compliance, and fosters strong client relationships vital to AerCap's continued success. Working in a dynamic and challenging environment, the Administrative Assistant provides support to assigned Contract Managers and the Regional Head of Contracts Management and aids in the management of lease and related contracts. This position is engaged in, among other things, completing normal administrative duties, assisting with document preparation and organizing transaction documents. To succeed, the Administrative Assistant must pay meticulous attention to detail, exercise strong communication skills, take initiative, be client-focused, and adapt at managing multiple, competing priorities simultaneously. ESSENTIAL FUNCTIONS OF THE JOB Administrative Support Prepare and distribute reports for weekly team meetings Assist the team in responding to lease information inquiries from other departments Produce a variety of documents, mail, letters and presentation materials Responsible for organizing meetings, coordinating flights, accommodation and visas for the regional Contracts team Process and code invoices, including working with vendors and conducting relevant research Prepare expense claim reports Update and maintain accurate information in company database Create and update spreadsheets for internal tracking purposes Transactional Support Provide support to the Contracts Managers in the preparation of delivery, redelivery and sale transaction documentation Monitor receipt of airline clients' conditions precedent obligations Work with the company's Corporate Secretary to arrange for execution of transaction documents Coordinate filings, registration and renewals of aircraft registered with the FAA (Federal Aviation Administration) Organize and collate transaction documents and coordinate with Records department to file same in company's document management system Additional Responsibilities Coordinate document legalization including notarization and apostilling Manage assets on the International Registry and run search certificates Prepare and manage import / export documents Assist with the management of corporate, intra-department, and team projects Track and assist with auditing and managing letters of credit JOB REQUIREMENTS, QUALIFICATIONS & COMPETENCIES Educational/Experience Bachelor's degree or relevant experience 1-2 years of corporate experience Technical/Functional High proficiency in Microsoft Excel, Word, and Outlook Working knowledge of databases and document management systems Strong verbal and written communication skills in business English and ability to communicate with all levels of management Aptitude for working in teams Key Competencies Detail-oriented, organized, and able to handle multiple priorities and deadlines simultaneously Attentive to overall quality of the final product Flexible, self-starting, and tenacious with an exceptional aptitude for dealing with ambiguity Able to excel in high-stress situations. Comfortable dealing with diverse, and at times challenging, personalities. OUR VALUES AMBITION Ambition to us means winning together. We believe it takes bold people to help us shape the future of aviation. At AerCap, ambition means defying our own limits, breaking new ground, and setting higher standards for our business. EXCELLENCE We believe in striving for nothing short of greatness. For us, excellence means redefining what is possible, and to constantly work towards outstanding solutions for our customers with unwavering commitment and collaboration. RESPECT We believe in fostering an environment where everyone is welcomed, supported and valued. Respect means treating our people with dignity and honouring their individuality. We strive to create an environment where our people feel included and empowered to do their best work and reach their full potential. LIFE AT AERCAP/WHAT WE OFFER We offer attractive employment packages with a competitive salary and excellent benefits, including generous annual leave policies, health insurance for our employees and immediate dependents, pension/retirement savings plans and an all-employee share scheme. You will have the opportunity to learn from the best people in the industry and grow your career with the largest aviation leasing company in the world. Our Corporate Social Responsibility (CSR) programs provide opportunities for our employees to inspire positive change in our global communities and to make a positive difference in the communities in which they live through volunteering, fund-raising and other charitable initiatives. Make AerCap your destination of choice and join us to shape the future of aviation!

As an Office Coordinator you will be an intricate part of the Global Workplace Services team providing an exceptional experience at our Weston, FL. Headquarters. We are looking for an energetic professional who thrives wearing multiple hats, is well organized, flexible and enjoys the operational challenges of supporting an office of diverse people. This role is based full-time on-site at our Weston and Sunrise FL offices. This is Contract to potential Hire after about 6 months. Pay Rate: $20 to $21 per hour Schedule: 8am to 5pm Monday Through Friday Contract To Hire Primary/Essential Duties and Key Responsibilities: Receiving visitors at the front desk by greeting, welcoming, directing and announcing Answering screening and forwarding incoming phone calls Distribute visitor badges Maintain copy machines and printers Manage iOffice tickets Oversee Large conference room bookings Coordinate catering for large meetings Support and update the Workplace Services team SharePoint site Complete audits to ensure general office space and conference rooms are clean and adequately supplied. Work with security as needed Receive and sort mail Performs other duties as assigned Preferred Qualifications At least two years of experience in a corporate environment Proficiency in Microsoft office suite (Word, Excel, Outlook, SharePoint and PowerPoint) is required, candidates with experience in CMMS operations are preferred but not required. Demonstrated customer service orientation and interpersonal and communication skills Able to travel throughout Weston/Sunrise buildings

About The Role: A highly desirable international design studio is seeking a friendly, organized, and reliable Part-Time Administrative Assistant to support their Miami office 3 days/week. This role is ideal for someone who enjoys being helpful, has a positive attitude, and is looking for a steady, part-time position within a creative environment. This role will provide light front-of-house and general studio support and will act as the first point of contact for guests and clients when needed. This position will still assist with day-to-day office needs and basic administrative support for the team. Responsibilities will include coordinating meetings, ordering supplies, helping with simple logistics, and supporting the team as needed. This is a great opportunity for a capable admin who is a quick learner and enjoys contributing to a warm, collaborative workplace. Key Responsibilities: Welcome visitors and assist with any light front-of-house needs. Help maintain studio organization, kitchen, and shared spaces Assist with setting up meetings, calls, and occasional presentations Provide general administrative support to the studio team Help with ordering supplies and basic inventory tracking Support onboarding needs and occasional studio initiatives Coordinate with vendors or IT support as needed Assist with ad-hoc tasks to help keep the office running smoothly Key Skills/Requirements: Prior experience in an administrative, office support, or coordinator role Organized, dependable, and comfortable managing light multitasking Friendly, professional, and approachable with a positive attitude Quick learner who is happy to pitch in where needed Proficient in Microsoft Office and Outlook Team-oriented and comfortable in a lower-volume, flexible office environment To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Administrator to oversee daily office operations, ensure a smooth workflow, and support our team with both administrative and operational tasks. The ideal candidate will be skilled in multitasking, managing office supplies, helping the operations team, and fostering a positive work environment. Essential Duties and Responsibilities include, but are limited to the following: Monitor and direct incoming mail daily; prepare outgoing mail for pickup. Scan mail and send to appropriate employees or import into systems. Greet visitors to the office and direct visitors to the correct location. Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability. Organize company events, meetings, catering and other logistics. Coordinate with outside vendors and contractors. Create reports, prepare presentations, and write letters. Coordinate the use and organization of office space. Manage inventory of office supplies; purchase supplies and equipment when needed. Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing inconsistencies. Communicate effectively with internal and external stakeholders via email and phone calls. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelor's degree preferred or equivalent administrative experience. Excellent written and verbal communication skills. Effective problem-solver. Highly organized and detail oriented. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Attention to detail and proven ability to perform tasks with a high degree of accuracy. Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment. Ability to cross-train within multiple operational functions. Willingness to assist wherever needed, excellent multi-tasking skills.

Law firm in Miami is seeking an Office Coordinator to join their team. The ideal candidate will have 1-2 years of experience in a similar office support role with event coordination experience. Must have excellent communication skills. Onsite Monday - Friday Salary range: 55k - 65k base Hours: 9am - 5:30pm Responsibilities: Review and manage conference room schedules using room scheduling systems. Coordinate setup, food and beverage delivery, and equipment installation for meetings. Hold weekly meetings with departments to discuss upcoming events. Monitor and ensure readiness of meeting services before, during, and after events. Organize and maintain hospitality catering inventory and coordinate floral deliveries. Provide oversight to vendors for adherence to quality standards. Assist with AV troubleshooting and provide backup to reception as needed. Ensure compliance with building procedures and guidelines. Perform other related duties as assigned to support office operations. Requirements: High School Diploma or GED required; proficiency in Spanish preferred. Minimum 1-2 years of experience in corporate event planning and hospitality. Three years of customer service experience with excellent interpersonal skills. Flexibility to work occasional evenings and adapt to schedule changes. Strong organizational skills and ability to manage budgets effectively. Knowledge of site operations and vendor management for event execution. Commitment to providing high-quality services and maintaining confidentiality.

SAYN is looking for a highly organized, proactive Administrative Assistant to support both personal and business operations. This role is ideal for someone who thrives on keeping calendars tight, details organized, and communication flowing smoothly. What You'll Do: Support E-Commerce Director with personal administrative tasks, such as: Manage complex calendars and scheduling (meetings, calls, personal + business commitments) Monitor and flag priority emails and communications Track action items and deadlines to ensure nothing slips through the cracks Assist with ad-hoc administrative and operational tasks as needed Support E-Commerce Director with business-related and E-Commerce specific tasks such as: Prepare reports and assist with data organization Support client follow-ups and basic correspondence Work closely with Director on different E-comm projects (examples: reporting, forecasting, decks/pitches, process optimization) Coordinate meetings, prepare agendas, and handle follow-ups What We're Looking For Strong organizational and time-management skills Excellent written and verbal communication High attention to detail and discretion Comfortable juggling personal and professional priorities Tech-savvy (Google Workspace, calendars, spreadsheets, basic reporting) Self-starter who anticipates needs and solves problems proactively This role will be fully in-office, Monday through Friday, full-time

NATURE OF WORK This classification involves advanced administrative work coordinating the operational functions for the assigned Community Development department. An employee in this position performs various administrative duties assisting department management in carrying out operations; plans, develops, analyzes, evaluates, advises on, and improves various management control systems, programs, projects, policies, work methods, and procedures; performs duties such as cost analysis and control, budget preparation, expense control, purchasing and inventory work, methods and procedures studies, grant or report preparations, and/or payroll and personnel administration; conducts research; and files regulatory reports as assigned. This position also oversees work of assigned employees and administers and monitors assigned functions within department. Examples of Duties ESSENTIAL JOB FUNCTIONS * Assists the Director of Community Development with administrative and departmental management tasks. * Schedules and coordinates various meetings and appointments, as well as maintenance of the Director's calendar and itinerary. * Efficiently manages incoming calls and visitors for the Director, providing prompt responses to inquiries via phone and email, and directing matters to appropriate individuals or departments as needed. * Drafts and prepares memoranda, programs, reports, recognitions, and diverse documents. * Maintains various office filing systems including Director files, office asset inventory control records, consultant agreements, and site work bonds. * Oversees the department Consultant Service Agreements, ensuring compliance and accuracy with terms, services, and billing. * Coordinates the submittal of Site Work Bonds required for approval of Development Agreement Letters. Collaborates in record-keeping and release of said bonds with Finance department. * Reviews for accuracy the Cost Recovery program logs submitted by Planning Division and prepares memoranda to be routed to the Finance department. Prepares Cost Recovery program refunds. * Routes of execution agreements and other legal instruments approved by the City Commission, ensuring proper recording and filing. * Responsible for the review, routing, and tracking responses of public records requests received from the City Clerk's Office for the Community Development department. * Responsible for routing and timely response of Citizen Service Requests assigned to the Planning and Engineering divisions. * Oversees and/or participates in the formulation, preparation, and control of the departmental budget through the following: analyzes and reviews financial data in order to develop budget projections; conducts cost analysis and budget impact studies; consults with department officials regarding funding requests, organizational changes, expenditure levels, budget justifications and narratives, and fiscal ramifications of various proposals; suggests cost-cutting alternatives; obtains quotes or bids; reviews budget documents for format and accuracy; and advises department personnel on budget problems, processes, and procedures. Prepares reports of expenses and revenues for review by the Director. * Oversees and analyzes the budget status by monitoring monthly expenditure reports; prepares purchase order requisitions for the Planning and Engineering divisions and cross-divisions or sensitive requests. Processes budget transfers and change orders; handles receiving reports for payment of invoices and prepares requests for checks and direct payments. * Provides training, mentoring and direction to clerical personnel engaged in preparation of invoices and billings for equipment or services, issuance of purchase orders and requisitions, , serves as backup for verification and review for accuracy of daily cash deposits, and other related clerical activities. Takes on responsibilities of administrative support staff during their absences or position vacancies. Provides training to employees in new procedures required with automated accounting and reporting systems. * Provides direct assistance with confidential personnel activities, including employment and onboarding paperwork, organization of personnel records and payroll coordination; serves as appointing authority as delegated. * Prepares all department personnel action forms, including new hires, action changes, merits, etc.; tracks performance evaluations; and coordinates department and personnel activities including personnel records and payroll. * Responsible for assisting with tracking and reporting of all departmental mandatory classes assigned by HR. * Audits departmental financial records to obtain data for management reports relative to budget control, purchasing standards, equipment inventory control, or improvements in operational efficiency. * Analyzes financial, procurement, and administrative procedures for simplification and improvement in efficiency; analyzes purchase orders to determine requirements. * Assists in the selection of bids for department equipment or supplies. * Interviews applicants for employment to determine qualifications; provides information to applicants regarding City employment. * Prepares oral and written program evaluation reports and other sources of supplemental information in order to ensure that department and professional program standards have been adhered to; identifies problem areas, determines trends, evaluates performance, presents findings, and recommends solutions or alternatives. * Manages the Department's purchase card, executing all payments and purchases in compliance with strict policies and guidelines, maintaining accurate records, and submitting monthly statements for supervisory review and approval. * Prepares travel requests for the Department, including approval documentation, reservations, registrations, travel expense reports and reimbursements. * Conducts research. * Prepares and files reports on behalf of the City as assigned. * Oversees assigned programs or projects. * Orders office and field staff supplies; maintains inventory records. * Enters facility work orders. * Works with other government agencies as liaison for the City on various matters of interest to the City; meets with departments and vendors. * Plays a significant role in administrative procurement activities of the assigned department. * Manages sign-ups and payments for City and department events, organizes staff team-building activities. * Performs related work as required. Requirements EDUCATION * Bachelor's degree from accredited school in public administration, business administration, or a closely related field. * Master's degree preferred. EXPERIENCE * Considerable experience in one or more of the following: the analysis, planning, and development of programs, policies, operations, methods, and/or procedures as well as the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational ,or legislative change as well as to expedite work and to effect economies of time, money, personnel, and equipment; and/or assists in the solution of administrative and management problems. * Certifications may be required which are specific to the area of assignment or department. * Experience with Tyler Munis preferred. * Experience with Kronos Time Keeping preferred. NECESSARY SPECIAL QUALIFICATIONS * Qualified candidates must successfully pass assessments in Microsoft Word, Excel and Keyboarding PHYSICAL REQUIREMENTS Physical: * Light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials up to twenty (20) pounds. Descending and climbing stairways and extended periods of sitting and standing o may be required Work Environment: * Work is performed primarily in a standard office environment. Tasks are regularly performed without exposure to adverse environmental conditions Sensory: * The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing Supplemental Information KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of the principles of general management and their application to government administration. * Knowledge of research techniques and the sources and availability of current information applicable to the area of assignment. * Knowledge of budget preparation procedures and reporting requirements. * Knowledge of departmental, legal, administrative, and procedural regulations. * Knowledge of the principles and procedures of modern office administration. * Knowledge of basic accounting and financial principles, practices, and procedures and their application to government computerized systems * Knowledge of the use of data processing, cost accounting systems, inventory control, and City procurement procedures * Knowledge of the principles, practices, and procedures of public personnel administration. * Knowledge of supervisory principles, practices, and public personnel administration. * Skill in using Office and department software. * Ability to analyze administrative problems and make sound recommendations as to their solution. * Ability to supervise the work of assigned employees in a manner conducive to acceptable performance and high morale. * Ability to understand and carry out complex oral and written instructions. * Ability to establish and maintain effective working relationships with City officials, other City departments, fellow employees, supervisors, outside agencies, and the general public. * Ability to express ideas clearly and concisely, both verbally and in writing. * Ability to supervise and prepare various accounting, budget and other required reports accurately and completely and on a timely basis * Ability to prepare complete narrative and statistical reports. * Ability to conduct appropriate interviews with prospective employees and obtain pertinent information. * Ability to supervise and prepare various accounting, budget, and other required reports accurately and completely and on a timely basis. * Ability to exercise judgment and discretion in devising, installing, and interpreting department rules, regulation, and procedures. * Ability to analyze expenditures in relation to established budgets and furnish detailed information to management and supervisory personnel. * Ability to deal with competing priorities and varied responsibilities. * Ability to work efficiently and effectively to develop win-win solutions. BENEFITS PACKAGE SUMMARY GENERAL EXECUTIVE MANAGEMENT HIRED ON OR AFTER 10/1/18 The description of benefits for which, an employee may be eligible have been generally summarized in this information sheet for your convenience; however, you must refer to all applicable City ordinances, collective bargaining agreements and/or plan documents for specific terms and conditions. These benefits may be affected by future changes in policy, collective bargaining, City ordinances and/or legislative actions. The City reserves the right to increase, modify, decrease or eliminate benefits at any time. No benefit is created or maintained simply based on this document, and its contents do not give rise to any contractual rights related to continuing employment or receipt of benefits between the City of Sunrise and its employees. The information contained herein supersedes any prior benefit sheet(s). The City of Sunrise is an economic powerhouse in western Broward County encompassing more than 18 square miles. As the host of Sawgrass International Corporate Park - the largest business park in South Florida - Sunrise has its own flourishing job market and currently employs approximately 1,100 employees and numbers continue to rise. The City takes a very active role in business development, recruitment and prides itself on creating job opportunities for its residents. There are very few communities of similar size that welcome the tens of millions of visitors that we do here in Sunrise, or that can boast the magnitude of regional assets found in our City. Our City shines and we understand in order to shine brighter; we must continue to recognize our employees as one of our most valuable assets. The City of Sunrise takes great pride in recruiting future employees and developing and retaining current ones by offering our comprehensive compensation and benefits package throughout an employee's career. 5% Supplemental Pay: General Executive/Management employees shall receive a five percent (5%) supplemental pay calculated on the employee's base rate of pay. City-Paid Medical Benefits: * Group Health Insurance: The City pays for 100% of the cost for single coverage for full-time employees and 66.66% of cost for Dependent/Family Coverage. Upon retirement and separation from City employment, employee receives a monthly stipend of $350 per month, applicable toward retiree health coverage. * Life Insurance: $50,000 * Accidental Death & Dismemberment (AD&D): $50,000 * Eye Care Reimbursement- $250 every two (2) fiscal years (Employee only) * EKG/Stress Test - Up to $150 reimbursement per fiscal year (Employee only) * Physical Examination - $250 reimbursement per fiscal year (Employee only) * Employee Assistance Program (EAP) through Cigna Behavioral Retirement: * Employee Contribution = 8% * Vesting = 10 Years * Normal Retirement Benefit = 2.5% of pensionable earnings for each year of creditable service * Average Final Compensation (AFC) = 3 best consecutive earning years * Maximum Benefit = 80% of AFC, not to exceed $80,000. * Normal Retirement = Age 62 and ten (10) years of creditable service * Early Retirement = Age 57 and ten (10) years of creditable service, 3% annual reduction for each year prior to normal retirement age * 13th check based on monthly retirement, payable if the pension plan funding status is equal to or greater than 100%. Paid in December each year following retirement * Deferred Retirement Option Plan (DROP) = 4 years/48 months maximum Longevity: Based on successful completion of full-time, continuous service with the City, employee shall receive the following: Years of Creditable Service Longevity Benefit* 10 Years 2.5% 15 Years 2.5% 20 Years 5.0% * Longevity Benefit calculated on employee's base rate of pay Paid Holidays: Employees receive the following City-paid holidays: * New Year's Day * Martin Luther King Day * Memorial Day * Juneteenth * 4th of July, Independence Day * Labor Day * Veterans' Day * Thanksgiving Day * Friday after Thanksgiving * Christmas Day Annual Leave: Annual leave may be taken as earned. Maximum accumulation each fiscal year is 360 hours. At time of resignation or retirement, employee is paid for all annual leave accrued at their current rate of pay. Annual leave is accrued based on continuous, full-time service with the City, as follows: Completed Months of Service Total Hours/Days Accrued Annually Up to and including first 60 months 152 hours/19 Days Greater than 60 months through 120 months 192 hours/24 Days Greater than 120 months through 204 months 232 hours/29 Days Greater than 204 months 272 hours/34 Days Annual Leave Cash Out (40 hours) Employee can opt to receive a non-pensionable cash payment twice per year for up to forty (40) hours of annual leave, provided accrued annual leave bank does not fall below eighty (80) hours. Annual Leave Cash Out - Department Deputy Directors Only (100 hours) Option of receiving cash payment for up to 100 hours of accrued annual leave exceeding the applicable annual leave cap of 360 hours, paid at 100% of their hourly rate at the end of the fiscal year. Floating Holidays: Upon completion of twenty-six (26) weeks of full-time employment with the City, employee shall be entitled to utilize up to five (5) floating holidays per fiscal year. Floating holidays shall not carry over to the next fiscal year. Perfect Attendance: For every six (6) months period (April 1 - September 30) and (October 1 - March 31) in which, no sick or unpaid leave , an employee shall receive ten (10) hours of annual leave credited. Employees who qualify for a consecutive Perfect Attendance benefit shall receive fourteen (14) hours of annual leave credited for each applicable consecutive earning period. Sick Leave: Each employee earns (96) hours (12 days) of sick leave annually with no waiting period for use and a maximum accrual of 1,440 hours. Upon separation of City employment due to resignation, employee shall receive payment of all accrued sick leave at a rate of twenty- five percent (25%) of the employee's current rate of pay at time of resignation. Upon separation of employment due retirement, employee shall receive payment of all accrued sick leave at a rate of fifty percent (50%) of the employee's current rate of pay at the time of retirement. Sick Leave Conversion: After completion of one (1) year of continuous, full-time employment with the City, an employee may convert their unused portion of their first six (6) days (maximum of forty- eight (48) hours) of accrued sick leave into annual leave. Conversions are subject to the following: A minimum of 96 unused sick leave hours accrued prior to hours being converted, total eligible sick leave hours to be converted shall be reduced hour-for-hour by any sick leave hours utilized during the eligible benefit period, and conversion subject to annual leave accrual cap. Bereavement: Qualifying City-paid Bereavement Leave as follows: * In State = Up to 3 Days * Out of State = Up to 5 Days Tuition Reimbursement: After two (2) years of full-time employment * 100% reimbursement for a grade of A or B * 50% reimbursement for a grade of C * $500 books/lab reimbursement per semester Credit Union: We Florida Financial Bank & Credit Union - 8890 NW 44th Street, Sunrise, FL. 33351 Optional Voluntary Benefits (paid by the employee): * Single or Family Dental Insurance Coverage * Single or Family Vision Insurance Coverage * Accident Advantage * Life Insurance Coverage * AD&D * Long Term Disability Insurance Coverage * Long Term Care Insurance Coverage * Short Term Disability * Critical Care Protection * Cancer Protection Assurance * Mission Square Retirement Compensation Programs o 457 Deferred Compensation Plan o 401(a) Governmental Purchase Plan: Newly hired 01 Please describe your highest level of education completed. PROOF OF THE HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.) * No High School/GED * High School/GED * Some College * Associate's Degree * Bachelor's Degree * Master's Degree * Doctoral Degree 02 Please describe how many years of experience you possess in one or more of the following: the analysis, planning, and development of programs, policies, operations, methods, and/or procedures as well as the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational ,or legislative change as well as to expedite work and to effect economies of time, money, personnel, and equipment; and/or assists in the solution of administrative and management problems. * No Experience * Inexperienced (Less than 6 months) * Basic (6 months - 1 year) * Reasonable (1 - 3 years) * Considerable (4 - 6 years) * Extensive (7 - 9 years) * Broad (10+ years) 03 Are you proficient in Microsoft Suite? Word, Excel, PowerPoint etc.) * Yes * No 04 Do you have experience using Tyler Munis software? * Yes * No 05 Do you have experience using Kronos Timekeeping software? * Yes * No Required Question Employer City of Sunrise Address 10770 W. Oakland Park Blvd. Sunrise, Florida, 33351 Phone ************ Website ******************************************************

Administration Officer Hollywood Private Hospital Permanent Administration/Support Services We are seeking a highly organised and customer-focused Administration Officer to join our dedicated mental health day program team at Ramsay Clinic Hollywood. This permanent role offers an excellent opportunity for a motivated individual who thrives in a busy environment and is passionate about delivering exceptional service to patients and clinical staff. As an Administration Officer, you will play a key role in providing support and assistance to our day program patients, ensuring financial eligibility, while maintaining a smooth-running ward and working closely with a multi-disciplinary team of clinicians. About You The successful candidate will be a professional, positive, and self-motivated individual with excellent communication and organisational skills. • Excellent communication and customer service skills. • Experience in a healthcare setting, with experience working in a mental health environment an advantage • Strong computer skills, including Microsoft Office • Experience using Meditech (desirable). • Understanding of private health care setting and Medicare/DVA billing (desirable) • High attention to detail and accuracy. • The ability to work effectively both independently and as part of a high-performing team. • A positive, professional and proactive attitude. • Demonstrated problem solving and ability to manage conflicting priorities. • Understanding of and commitment to principles of confidentiality Remuneration: On offer is base hourly rate ranging from $34.47 to $38.42 + superannuation+ levels depending on experience. What's in it for you? • Professional Advancement: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression. • Discounts: Ramsay Rewards - Access great deals at major retailers. Hospital, Allied Health & Pharmacy discounts - you'll pay less for hospital cover and receive higher extras limits for things like General and Major Dental. • Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support 24/7. • Leisure/Social/Financial: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more. Why Hollywood Private Hospital? Ramsay Clinic Hollywood is located in Hollywood Private Hospital is a modern, acute care hospital in Nedlands and enjoys a strong reputation for excellence in patient care. With over 900 licensed beds, Hollywood Private Hospital provides medical, surgical and mental health services for over 70,000 West Australian each year. Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at ******************** To Apply All applications must be lodged online, including a document addressing the essential criteria. Applications made by recruitment agencies will not be considered. Requirements • Provide or complete a National Police Check (conducted within the last 12 months). • Depending on the role, Ramsay may require a Working-With-Children check and proof of immunisation against infectious diseases. If you have any enquiries regarding this opportunity, please do not hesitate to contact Elisa Gutierrez, Mental Health Administration Co-ordinator via email at ***************************.au Closing date: 2 February 2026 Advertised: 19 Jan 2026 W. Australia Standard Time Applications close: 02 Feb 2026 W. Australia Standard Time Don't see a job for you? Don't see your dream job posted? No problem, sign up for job alerts and we'll let you know once something becomes available. Sign Up Today

Instasks App is a Professional Concierge Service. The app provides top-tiered professionals and clients with an online platform. Our unique approach to building an App is to give the client and the provider instant bookings and an easy process of all services: For example, client requests for quick tasks and large projects. Providers receive custom requests for their specialized skills. The app takes care of all invoicing between client and provider with a detailed invoice. And book all the confirmed jobs. We track providers' locations for the client's en route to any job. We created a portal platform to guide you in listing your professions. The platform provides you with schedules, invoicing and credit card processing are all part of the enhanced technology. Clients will have a choice to give the providers reviews and star ratings to ensure our elite services when booking on our app. Our mission is to help all providers strive to achieve their financial and independent goals. To have more time with their families and create a brighter future for all. The App offers opportunities to providers over the age of 18 and, by law, over the age of 21 for any tasks serving liquor. Build your future with a secure & safe platform. Be your own boss by choosing the TASKS that best suit your schedules and be available to work when you want to work. Build your income to help increase your revenue. Book tasks that are within a 15-mile radius. Our language preferred gives you better communication skills during your tasks. Our client's and providers' health & well-being are our highest priorities. BACKGROUND CHECK POLICY: All providers accountants go through an extensive (background check) through a third party company. The certificates they receive are in place to ensure the provider and client feel safe. The document you receive from the third-party background company can be given to any job you are applying for. Our policy states all providers must go through a third party background check only after you are confirmed for a job. We request you do not go through the background check link until you are confirmed for any jobs. ETIQUETTE TRAINING POLICY: Each provider will go through etiquette training to ensure that every provider is a friendly and well-mannered individual. We are poised to give our clients the very best in professional service. Our platform should leave no room for laxity as we work hard to bring the very best to our customers. SKILLS AND ABILITIES: Requires working from detailed instructions and occasional independent decision-making. Ability to read, analyze and interpret documents such as safety rules, operating and maintenance instructions, or procedural manuals. We are looking for an Administrative Officer to join our team and support our daily office procedures. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we'd like to meet you. Our ideal candidate also has a working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis. Responsibilities Manage office supplies stock and place orders. Prepare regular reports on expenses and office budgets. Maintain and update company databases. Organize a filing system for important and confidential company documents. Answer queries from employees and clients. Update office policies as needed. Maintain a company calendar and schedule appointments. Book meeting rooms as required. Distribute and store correspondence (e.g. letters, emails and packages). Prepare reports and presentations with statistical data, as assigned. Arrange travel and accommodations. Schedule in-house and external events. Requirements Proven work experience as an Administrative Officer, Administrator or similar role. Solid knowledge of office procedures. Experience with office management software like MS Office (MS Excel and MS Word, specifically). Strong organization skills with a problem-solving attitude. Excellent written and verbal communication skills. Attention to detail. High school diploma; additional qualifications in Office Administration are a plus.