Administrative specialist jobs in Lorain, OH - 320 jobs
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HVAC Service Administrative Assistant
S.A. Comunale Co., Inc. 3.9
Administrative specialist job in Valley View, OH
The primary function of this role is to assist the HVAC department with financial billings and day-to-day flow of paperwork, answering phones and dispatching of service calls as necessary. The Company goal is to continuously grow the revenues of the HVAC department while maintaining profits, satisfying customers' requirements, and staying compliant with required guidelines. Additional duties include general clerical and project-based work as well as administrative support for the Service Manager in the HVAC Department.
This job requires attention to detail with a focus on data entry, accuracy, and communication.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned.
Prepare, organize and store information in paper and digital form
Prepare various contract documents and complete project closeout documentation.
Dispatch Service Technicians.
Maintain all records in Falcon, including open tickets, creating new sites, and printing off monthly work orders.
Assist project managers with job completion including documentation, submitting bids, scheduling inspections, requesting permits, etc.
Produce various billing reports, summarizing and analyzing them as necessary, such as the S and N tracker, job cost reports as well as the OPS report.
Prepare and send weekly payroll report information.
Gathers required records to compile all information needed for project billing. Prepare credit memorandums and change order re-budget sheets to indicate returned or incorrectly billed products or services.
Ensures that all project billing and accounting deadlines are met and communicates exceptions as necessary.
Follow up on open receivables for projects.
Enter & maintain information in FMS to assist with project scheduling.
Enter Blue Tickets and follow up on all Blue Ticket tools and materials.
Create and process purchase orders. Submit vendor invoices to A/P for payment.
Maintain refrigeration usage logs.
Compile, maintain and organize Citizens Bank information including assets & filter lists as well as completion tracking.
Prepare GPS tracking reports.
Answer incoming phone calls as necessary.
Work with staff from other departments as needed to resolve issues.
Additional job duties/responsibilities as assigned by management.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or GED is required.
3+ years' experience in an administrative/billing role is required.
Previous experience in the construction industry is a plus.
Strong customer service skills and the ability and willingness to learn new systems and processes are required.
Experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required.
The ability to think strategically, make sound decisions, and produce accurate and timely results is required.
Building positive working relationships with multiple levels of employees and management is required.
Demonstrating integrity and professionalism is required.
Demonstrating commitment to company values is required.
Excellent organizational skills are required.
Ability to follow-up on tasks and assignments in a timely manner is required.
Excellent written and verbal communications skills are required.
Ability to prioritize in a fast-paced multi-task environment is required.
Ability to perform basic business mathematical functions is required.
Ability to work with minimal supervision is required.
Ability to work effectively in a team environment is required.
Complying with all operating policies, procedures, executed Plans, and Programs is required.
LANGUAGE SKILLS
Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.
PHYSICAL REQUIREMENTS
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is constantly required to talk, hear, and feel. The employee is frequently required to sit, stand, walk, use hands to grasp, and use fingers to maneuver objects. The employee may be infrequently required to lift, pull/push, stoop, kneel, crouch, and reach. Specific vision abilities required by the job include close visual acuity, distance vision, peripheral vision, and depth perception. The physical strength rating of this position is classified as sedentary work which includes exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Operation of a computer keyboard, headphones, telephone, and hand calculator are required. Understanding of addition and subtraction, simple math, simple drawings, technical reports, and technical instructions is required. In addition, the employee must be able to write or present simple memos, summaries, business letters, and technical reports.
$28k-36k yearly est. 2d ago
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Administrative Assistant
Area Temps 3.8
Administrative specialist job in Newburgh Heights, OH
Are you a spreadsheet wizard with a knack for numbers? Do you excel in Word and navigate Excel with ease? Calling all Administrative Assistants with a passion for posting accounts payables and receivables, crafting killer spreadsheets, and crunching numbers with more skill than a professional magician!
Job Duties:
Post accounts payables and receivables like a pro
Create spreadsheets that would make even mathematicians jealous
Use formulas with the finesse of a secret agent cracking a code
Type quotes faster than the speed of light
Prepare bids that win hearts and contracts
Perform other administrative/bookkeeping duties like a multitasking ninja
Schedule: Monday through Friday, from 8 a.m. to 4:30 p.m.
Job Requirements
We're seeking a detail-oriented Administrative Assistant who can tackle accounts payable/receivable like a pro, work independently, and pass background checks with flying colors.
Administrative Assistant experience
Proficiency in Word and Excel
Strong math and spreadsheet skills
Ability to work independently
Detail-oriented
If you're savvy with Sage and Bookkeeping too, you're a step ahead of the game! Apply now and let's crunch those numbers together!
Area Temps still believes that the best way to serve both our employees and our customers is through personal service. To apply for this Administrative Assistant position, please submit your resume to *******************, call **************, or TEXT "your name & 177795" to **************.
Additional Information
For over 35 years, Area Temps has been committed to providing Northeast Ohio companies with office staffing services, technical, skilled trades, industrial and professional staffing solutions. We measure our success by the thousands of people who have accepted permanent positions with our client companies, either through a direct hire or after successfully completing an initial temporary assignment.
Meet Your Recruiter
Parma Office
With almost 40 years experience in Greater Cleveland and thousands of people employed successfully each year, Area Temps still believes that the best way to serve both our employees and our customers is through personal service. When you apply online, we'll review your work skills and location preferences within 24 hours. Qualified candidates will be contacted to arrange for a personal interview, and our personnel supervisors will work with you to find the perfect assignment.
$28k-35k yearly est. 7d ago
Administrative Specialist
Take2 Consulting, LLC 3.7
Administrative specialist job in Cleveland, OH
This position involves performing office administration, contract management, and facility operations activities to support civil engineering projects related to property support and asset management. The role requires assisting with business activities, managing documentation, and providing support for real property and lease systems, ensuring accuracy and process efficiency within a public trust environment.
Education & Certification Requirements
A high school diploma or GED is required. Bachelor's degree is preferred, but not mandatory.
Clearance Requirements
Eligibility to obtain a Public Trust clearance is required.
Onsite Requirements
This role is fully on-site (5 days/week) in Cleveland, OH.
Responsibilities
Manage office administration, including correspondence and filing systems, to facilitate efficient document retrieval.
Assist in preparing management reports and maintaining calendars of key activities.
Review and verify real property documents such as leases, deeds, surveys, and transfer of sale documents.
Add and update ingress data into the USCG Real Property system of record, ensuring accuracy of lease and property information.
Organize and maintain SharePoint and Teams Document Libraries for ease of access and usability.
Run ad-hoc reports from SAM to support analysis and documentation.
Verify timely lease payments and confirm active ingress data accuracy.
Identify opportunities for process improvement and collaborate with team members to implement changes.
Support civil engineering projects by reviewing CAD drawings, land surveys, and property documents when relevant.
Qualifications
2-5 years of experience in administrative, analytical, or property management roles.
Exceptional attention to detail and organizational skills.
Ability to manage high-volume, deadline-driven tasks effectively.
Effective written and verbal communication skills.
Willingness to research and resolve complex information inquiries.
Experience with CAD or similar systems is a significant plus.
Internal audit or civil engineering background is helpful but not mandatory.
Ability to work independently and prioritize tasks efficiently.
Desired Skills
Strong proficiency with SharePoint, Teams, or similar document management platforms.
Experience with real property systems or lease management.
Analytical skills for running reports and supporting data analysis.
Problem-solving skills to identify and implement process improvements.
$33k-40k yearly est. 3d ago
Secretary III - Anticipated Openings
Akron Public Schools
Administrative specialist job in Akron, OH
Secretary III - Anticipated Openings JobID: 4394
OFFICE SUPPORT/SECRETARY III
Date Available:
TBD
Additional Information: Show/Hide
Secretary III - Anticipated Openings
Starting Pay: $39,381.87
Description:
This is advanced office support work for the Akron Public Schools. An employee in this classification is responsible for providing complex office support for an Akron Public Schools administrative or school office, or major project including the delegation and coordination of the work of other office support personnel. An employee in this classification works under general supervision with considerable opportunity for exercising independent judgment in carrying out the duties and responsibilities of the job, in setting priorities and procedures for the work and in delegating to others.
Functions:
Transcribes data using electronic equipment
Operates a variety of modern office equipment such as personal computer with standard and customized business software, printer, photocopier, facsimile, intercom PA system, security buzzer, scanner and calculator to perform various aspects of the work.
Composes and/or types and proofs office correspondence such as letters, memos, forms reports, bulletins, mailings, facsimiles, time sheets, building permits, attendance cards, teacher lists, graduation and class lists, etc.
Greets visitors, screens and routes telephone calls, takes messages and provides general information to callers and visitors and answers routine questions or inquiries
Sets up meetings, including contacting participants, reserving meeting rooms and audio-visual equipment, preparing or overseeing preparation of materials for meeting
Performs student services tasks such as enrollment and withdrawal of students using the computer network system
Prepares supporting documents for student discipline referrals
Serves as the school treasurer if assigned to an elementary school
Attends Open House, interim/report card pickup sessions, Parent/Teacher conference night, graduation, and other school events outside of normal work hours, if assigned to a school
Provides assistance to parent and student organizations and serves as liaison with parents, community and inter-agency personnel and provides pertinent information to staff and public
Makes travel arrangements for supervisor(s) as needed
Types purchase requisitions, travel requests, Board Recommendations, etc.
Uses a computer, software, and printer to accomplish complex word processing, database, spreadsheet, and presentation tasks as required
Establishes and maintains all records, systems and procedures necessary to the office administration of a major program or project
Maintains school master calendar and coordinates activities for use of building and processing building permits
Maintains visitor registration book
Researches and queries records and databases and prepares statistical and summary reports as needed or requested
Researches and compiles background data necessary to complete work and assist staff members
Orders office supplies and maintains supply inventories and records
Completes school/department payroll and distributes appropriate attendance forms
Monitors budgets and may be clerk/custodian of funds
Reconciles, verifies, documents and prepares payroll forms and records
Verifies accuracy and completeness of records, invoices, vouchers, forms, applications, budgets, proposals, reports and correspondence
Orients substitutes
Coordinates special program events
Delegates and coordinates work of office assistants/or other office support staff in the department
Processes daily mail as needed
Exercises organizational and time management skills to complete tasks
Attends meetings and in-services as required
Promotes customer service by personal appearance, attitude and conversation
Promotes good safety practices and procedures
Maintains respect for confidential information
Coordinates maintenance and repair of office equipment
Maintains distribution schedule of bulletins and reports
Maintains knowledge of specific program area and Akron Public Schools' policies and procedures
Travels locally and outside of district as required
Performs related work as required
Requirement:
Required Knowledge, Skills, and Abilities:
Considerable knowledge of modern office practices and procedures and the operation of standard office equipment
Considerable knowledge of business English, including spelling, punctuation and grammar
Considerable knowledge of document format construction
Considerable knowledge of the use of personal computers and related software to perform office support work
Knowledge of Akron Public Schools' rules, regulations procedures and functions
Skill in carrying out basic mathematical calculations and in formatting and presenting standard statistical data
Skill in establishing and maintaining manual and computerized file, database and spreadsheet systems
Skill in the use of modern office equipment for purposes of communicating, duplicating, data entry and retrieval, and word processing
Skill in composing and preparing business letters, reports, and other documents using proper spelling, grammar, punctuation and format construction
Skill in establishing and maintaining effective working relationships with other persons
Skill in accurately sorting, organizing and filing documents and data alphabetically, chronologically and numerically
Skill in communicating ideas and directions clearly and effectively both orally and in writing
Ability to type at a speed and accuracy level determined at the time of examination
Ability to plan, assign and coordinate the office support activity of other employees
Ability to anticipate and prepare materials needed for meetings, procedures, and events
Ability to prioritize, organize, time manage and problem solve office support activities
Ability to develop, design and implement office activity procedures and operations
Ability to follow oral and written instructions
Ability to perform a wide variety of tasks concurrently with constant interruptions
Minimum Qualifications:
Graduation from an accredited high school or G.E.D.
A minimum of three years of experience in responsible office support work
Conditions:
Ability to perform a wide variety of tasks concurrently with constant interruptions Equipment Operated: • Personal computer with related software and printer • Photocopier • Calculator • Telephone • Facsimile • Typewriter • Scanner • Electronic transcription equipment • Intercom/PA equipment • Security buzzer • Other equipment relevant to job duties Additional Working Conditions: • Frequent repetitive hand motion, e.g., typing, keyboarding, filing • Frequent interruptions by telephone, security buzzer staff and visitors to the office • Frequent exposure to blood, bodily fluids, and tissue • Frequent interaction with irate visitors and/or unruly children not to include supervision of unruly children • Occasionally may be required to sit for long periods of time • Occasionally required to work a flexible schedule • Occasionally required to attend in-service and training sessions • Occasionally required to travel
$39.4k yearly 7d ago
Administrative Assistant
Aldevra LLC
Administrative specialist job in Cleveland, OH
Administrative Assistant Reports to: Operations Manager Employment Status: Full-Time Work Schedule: Mon-Fri, 7:30am-4:00pm. Excluding Federal holidays; occasional weekend/after-hours may be required based on mission needs
FLSA Status: Non-Exempt
Position Summary: The Administrative Assistant will provide administrative and clerical support to DHS Federal Protective Service (FPS) Region 5 staff. Work includes document preparation, records management, meeting support, reporting, coordination with help desks, and other administrative support functions. Work is performed independently with minimal direct supervision. The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality).
This position is contingent upon contract award.
DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following:
Compose, type, and enter information into databases/spreadsheets.
Prepare correspondence/documentation/mailing labels; copy data between records; file records.
Receive/sort/distribute mail; prepare outgoing mail (including express/online services).
Set up meetings/teleconferences (schedule rooms, disseminate details); attend meetings as requested; prepare/distribute agendas; take and distribute minutes; coordinate interoffice communications.
Assist with inventory/maintenance/purchase/dissemination of routine supplies.
Collect/disseminate GOV mileage and maintenance info monthly/as required.
Maintain shared drive folders and hard copy/electronic files (e.g., Facility Security Assessments and related records) as directed.
Assemble and disseminate routine reporting requirements on a schedule determined by on-site personnel.
Liaison with DHS help desk for IT/telephone services (ticket initiation, follow-up, resolution, close-out).
Track assigned case control numbers and route reports for review/approval.
Provide support to security management branch programs as required (spreadsheets/report maintenance).
Maintain, issue, and control facility keys (issuance, hand receipt, inventory).
Timekeeping support duties as directed.
Make travel arrangements / coordinate transportation and accommodations; support regional emergencies/taskings/projects as directed.
Perform Human Resources administrative functions and tasks as directed.
All other duties as assigned.
About Us
Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.
Recent accolades include:
Great Place to Work 2020, 2021, 2022, 2023, 2024, 2025, 2026
HIRE Vets Medallion Award 2021, 2023, 2024 and 2025
VETS Indexes 5-Star Employer for 2024 and 2025 Employer Awards
Military Friendly Employer Gold designation 2021,2022,2023,2024, 2025, 2026
Foodservice Equipment Reports 2023, 2024, 2025 Top Dealer
Foodservice Equipment & Supplies magazine 2024, 2025 Distribution Giants list
RATIONAL 2024, 2025 Premium Partner Award
ENERGY STAR Partner
Department of Defense Military Spouse Employment Partnership Small Business Partner
Army Partnership for Your Success (PaYS) Partner #911
Learn more about us at aldevra.com.
Requirements
Security Requirements:
Must pass a government background investigation/suitability determination prior to performance.
This position requires passing an extensive background check.
Workplace Safety and Environment:
Safety is a condition of employment. Employees must follow all site safety and security requirements, use required PPE, maintain a clean and safe workspace, promptly report hazards/incidents, and work in a manner that protects themselves, coworkers, and government personnel.
Qualifications:
High school diploma
5 years of administrative assistant experience
Excellent verbal communication skills and telephone manner
Excellent and accurate written communication
Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required
Excellent attention to detail; accurate data entry
Customer Focused and team-oriented work ethic
Able to multi-task efficiently and accurately, focusing on quality
Veterans and Military Spouses are encouraged to apply.
We offer you a generous benefits package including:
Medical, Dental and Vision
Short Term and Long-Term Disability
Life Insurance
Paid Time Off
Employee 401(k) with company match
Professional Team Environment
Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.
$28k-38k yearly est. 2d ago
Project Assistant
J.W. Didado Electric
Administrative specialist job in Akron, OH
Responsible for job scheduling, quality control, creating reports, document control, client satisfaction activities and other project management administrative support functions in an assigned division or function. This position facilitates an organized workflow with customers and project team members on assigned projects.
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Executes project management administrative support functions to push projects forward despite obstacles for on-time and on-budget completion.
Takes steps to ensure timely completion of bids, documents, and other project tasks to facilitate high level of customer satisfaction.
Assists with the planning and scheduling of all assigned projects, to optimize efficiencies of labor costs.
Coordinates and communicates scheduling of field and service technicians with vendors, utility companies and customers.
Ensures accurate and timely tracking information is entered and maintained in appropriate systems related to estimate data, field data and work requests, and communicates appropriately with project management and other staff members.
Functions as a primary point of contact for customers requiring service. Ensures product orders are processed appropriately and that work is completed, projects are closed and ready to be billed.
Ensures all tools, equipment and information is confirmed and all parties are coordinated in preparation for job starts.
Schedules, monitors, and manages equipment calibration and ensures appropriate equipment is moved from one job site to another on schedule.
Maintains professional and technical knowledge by establishing solid networks and communicating well with co-workers, customers, project managers, foremen, sub-contractors, vendors, office staff and field personnel.
Learns from Project Manager and develops skills to read, interpret, and understand electrical contracts, plans, drawings, and specifications.
Required Education, Experience and Skills:
High School Diploma or equivalent.
Construction project experience.
Minimum 2-5 years of experience coordinating project work or similar role.
Experience providing and coordinating support activities in a fast-paced work environment and organizing large amounts of data into understandable formats.
Strong organizational skills, scheduling abilities and detailed orientation.
Effective problem solving, customer service and time management skills.
Proficient skills in Microsoft Office software applications.
Growth opportunities.
Employer Paid Benefit Package Offered:
• Health, Dental, Vision Insurance (Employer Paid Premiums Single & Family)
• 401K Plan with Matching Contribution
• Life Insurance & Disability Insurance
• Paid Time Off - Personal, Vacation and Holiday Pay
EOE Statement: J.W. Didado Electric, LLC is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.
$28k-47k yearly est. 2d ago
Office Administrator
Cleveland Steel Tool 3.8
Administrative specialist job in Cleveland, OH
The Cleveland Steel Tool Company is a privately held family manufacturing company located in Cleveland, OH. We have been in business for 117 years and serve the structural steel, construction, truck frame, farm implement and repair/maintenance industries.
We have an immediate opening for a full-time Office Administrator position in our manufacturing facility located in Cleveland, Ohio. The ideal candidate will be one who has knowledge of office processes and protocol, and experience in coordinating a busy office.
Responsibilities
We are seeking a full-time office admin. Responsibilities will include:
Answering phones
Managing customers' accounts receivables
Entering and coordinating accounts payables
Coordinating information and document flow between departments
Filing
Invoicing daily shipments
Scheduling and maintaining freight pickups
Other responsibilities as needed
Requirements
Pleasant telephone voice/manner, clear speaking voice, outstanding command of the English language, good listening skills
Knowledge or experience in AR/AP
Must be self-motivated, confident, positive and professional when dealing with both internal and external customers
A team player who is flexible and takes pride in their work
Ability to multi-task in a fast-paced environment
Proficiency in Microsoft Office products, Outlook, Word and Excel
Strong math skills, including fractions and metric conversions
A strong work ethic with a positive can-do attitude
Strong problem-solving skills and attention to detail
High School degree required
We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you'll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you'll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience.
About the Role
* Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly.
* Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency.
* Create presentation materials that reflect and amplify Rocket's culture and values.
* Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions.
* Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership.
* Contribute fresh ideas to improve processes and enhance overall business efficiency.
About You
* Proficient in Microsoft Office Suite (especially Excel and PowerPoint).
* Excellent verbal and written communication skills
* Strong organizational and time management abilities.
* Ability to thrive in a fast-paced environment.
* Self-motivated with a competitive spirit and a passion for learning.
What you'll get
Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks.
About us
Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals.
This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at **************************.
Illinois, Maryland, Minnesota, Massachusetts, Colorado, Cleveland, New York City, New Jersey, Jersey City, California, D.C and Washington Candidates only: the compensation for this position is $10.23-$27.82 per hour. The position may also be eligible for an annual bonus, incentives, and other employment-related benefits including, but not limited to, medical, dental, and vision benefits, 401K retirement plan, and paid-time off. More information regarding these benefits and others can be found here. The information regarding compensation and other benefits included in this paragraph is only an estimate and is subject to revision from time to time as the Company, in its sole and exclusive discretion, deems appropriate. The Company may determine during its review of the proposed compensation and benefits provided for this position, that the compensation and benefits for such position should be reduced. In no event will the Company reduce the compensation for the position to a level below the applicable jurisdictional minimum wage rate for the position.
Los Angeles County and San Francisco Candidates only: qualified applicants with arrest or conviction records will be considered for employment per the Fair Chance Ordinance and the California Fair Chance Act.
$10.2-27.8 hourly Easy Apply 60d+ ago
Administrative Specialist, Office Manager
DSV Road Transport 4.5
Administrative specialist job in Cleveland, OH
DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at ***********
Location: USA - Cleveland, Emerald Pkwy
Division: Air & Sea
Job Posting Title: AdministrativeSpecialist, Office Manager
Time Type: Full Time
Duties and Responsibilities
Oversee day-to-day office activities as main point of contact in reception area, and keep management informed.
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.
Managing keycards, badges, and Envoy system for visitors.
Maintaining training records, CW1 license records, assist with employee termination.
Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions.
Maintaining the office condition & order in storage rooms, arranging necessary repairs.
Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required.
Liaise with facility management vendors, including cleaning, catering and security services.
Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
Provide general support to visitors.
Assist in the onboarding process for new hires and trainees, including mobile phones.
Plan in-house or off-site activities, like parties, celebrations and conferences.
Partner with HR to update and maintain office policies as necessary.
General IT support to guide employees to the correct resource and process.
Wellness ambassador for the Branch.
Facilities security coordinator.
Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment.
Assist with branch participation with the Business Continuity Plan (BCP).
QHSE program responsible if no other employee in the branch has been assigned.
Educational background / Work experience
Bachelor's degree in business administration, office management, or a related field is preferred.
Minimum of 3-5 years of experience in office management or administrative roles, with demonstrated leadership and organizational skills.
Skills & Competencies
Strong organizational and multi-tasking abilities.
Excellent communication and interpersonal skills.
Proficiency in office software applications, including Microsoft Office (Word, Excel, Outlook).
Attention to detail and problem-solving skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Function / Market & Industry Knowledge / Business Acumen / Processes
Supervisory Responsibilities (if any)
May involve working with administrative staff providing guidance, training, and performance feedback as needed.
Preferred Qualifications
Certification in office management or administrative support (e.g., Certified Administrative Professional).
Experience with office management software or systems (e.g., Microsoft SharePoint, G Suite).
Knowledge of basic accounting principles for budget management.
Language skills
Fluent in English (verbal and written)
Computer Literacy
Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office management software for scheduling, document management, and communication.
For this position, the expected base pay is: $22.75 - $30.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.
With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.
Start here. Go anywhere
Visit dsv.com and follow us on LinkedIn and Facebook.
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$22.8-30.8 hourly 53d ago
Policy Administration Specialist
NVP Warranty
Administrative specialist job in Independence, OH
Job Description
The Policy AdministrationSpecialist is responsible for ensuring that the company operates in full compliance with all applicable state and federal regulations while supporting overall business objectives. This role oversees contract compliance, state business requirements, and lender compliance, working closely with internal teams, underwriters, and third-party providers to maintain regulatory integrity across all operations.
Primary Responsibilities & Accountabilities
Report directly to the Corporate Controller
Oversee and manage all contract rewrites to ensure compliance with legal, regulatory, and business requirements
Perform PDF editing and document management for all contract revisions
Manage and submit all state-specific and lender-specific contract filings
Coordinate with third-party providers to ensure all state business licenses and regulatory filings are current and compliant
Prepare and deliver weekly and monthly production and claims reports to underwriters
Collaborate closely with underwriters to address compliance issues, inquiries, or concerns
Review business-related forms, agreements, and company policies to ensure compliance with applicable state and federal regulations
Prepare and submit responses to regulatory and governing agencies, including but not limited to:
State Departments of Insurance
Better Business Bureau (BBB)
State Attorneys General
Google and other consumer or regulatory platforms
Education & Experience
Bachelor's degree in Business Administration or a related field required
Minimum of five (5) years of experience in insurance compliance, paralegal work, regulatory compliance, or a related field
Strong working knowledge of contract law
Experience with SERFF and/or SHKR filing portals strongly preferred
Excellent written and verbal communication skills
Proficiency in Windows, Microsoft Word, Excel, and PDF editing tools
Strong analytical and organizational skills
Ability to manage multiple priorities in a fast-paced environment with minimal supervision
Self-motivated, detail-oriented, and career-driven professional
Compensation & Classification
Salary Range: $70,000 - $75,000 annually
Classification: Exempt (Salaried)
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Work Location: In person
$70k-75k yearly 23d ago
Manufacturing Production Administrative Specialist
Vector Technical, Inc.
Administrative specialist job in Willoughby, OH
Vector's partner located in Lake County, OH is seeking a versatile and motivated individual with a business degree to join their team as a Manufacturing Production AdministrativeSpecialist. This jack-of-all-trades role requires someone who is comfortable wearing many hats and supporting multiple functions throughout the organization. The ideal candidate will have a strong business foundation, hands-on manufacturing experience, and well-rounded administrative and operational skills.
Direct Hire
$30-$35/hr., depending on skills and experience
Key Responsibilities
Support day-to-day administrative functions such as answering phones, filing, document management, and office coordination.
Perform general accounting duties, including Accounts Receivable, Accounts Payable, and reconciling financial records.
Work with blueprints and shop prints to determine material requirements.
Accurately calculate quantities of raw materials needed for production based on print specifications.
Foster a collaborative, team-oriented environment across departments.
Required Qualifications
***** Bachelor's degree in Business Administration, Business Management, or related field. *****
Manufacturing experience-administrative, production support, purchasing, or operations.
Ability to interpret blueprints and shop prints.
Strong critical thinking, analytical ability, and problem-solving skills.
Proven team player with excellent interpersonal and communication skills.
Highly trainable, adaptable, and capable of balancing diverse tasks.
Proficiency with standard office software (MS Office) and basic accounting tools.
Preferred Qualifications
Experience with purchasing machined components.
Knowledge of basic machining, materials, or manufacturing processes.
$30-35 hourly 28d ago
Part Time Administrative Associate, International Initiatives
Lorain County Community College 4.0
Administrative specialist job in Elyria, OH
The part time administrative associate for International Support Services reports to the Dean of Arts and Humanities and exercises independent judgment in carrying out the responsibilities of the position. This person interacts with deans and directors, faculty, professional and technical, and support staff as well as representatives outside the college.
Duties and responsibilities required of this position include, but are not limited to: Primary contact for international students seeking admission to LCCC; Primary contact for school counselors, educational agencies and recruitment representatives seeking student placement; Evaluation of student application materials/credentials to determine eligibility and create appropriate documentation (I-20); Coordinate admissions process for international students seeking enrollment at LCCC - Monitor student progress through to entering the United States; Serve as the designated school official (DSO) for the college in the issuance of pertinent documents and maintenance of required records and confidential files; Serve as the key liaison for international students for enrollment services including admission, records, advising, counseling and career service, financial aid and the Bursar; Serve as a resource person regarding all questions related to maintaining student status including, but not limited to: change of status, transfers, visas, work-related opportunities (OPT, CPT), tax filing and other SEVP-related issues; Provide international students with assistance regarding housing, transportation, financial services, etc.
We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you'll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you'll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience.
About the Role
Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly.
Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency.
Create presentation materials that reflect and amplify Rocket's culture and values.
Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions.
Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership.
Contribute fresh ideas to improve processes and enhance overall business efficiency.
About You
Proficient in Microsoft Office Suite (especially Excel and PowerPoint).
Excellent verbal and written communication skills
Strong organizational and time management abilities.
Ability to thrive in a fast-paced environment.
Self-motivated with a competitive spirit and a passion for learning.
What you'll get
Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks.
About us
Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard.
Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals.
This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at
**************************
.
Illinois, Maryland, Minnesota, Massachusetts, Colorado, Cleveland, New York City, New Jersey, Jersey City, California, D.C and Washington Candidates only: the compensation for this position is $10.23-$27.82 per hour. The position may also be eligible for an annual bonus, incentives, and other employment-related benefits including, but not limited to, medical, dental, and vision benefits, 401K retirement plan, and paid-time off. More information regarding these benefits and others can be found
here
. The information regarding compensation and other benefits included in this paragraph is only an estimate and is subject to revision from time to time as the Company, in its sole and exclusive discretion, deems appropriate. The Company may determine during its review of the proposed compensation and benefits provided for this position, that the compensation and benefits for such position should be reduced. In no event will the Company reduce the compensation for the position to a level below the applicable jurisdictional minimum wage rate for the position.
Los Angeles County and San Francisco Candidates only: qualified applicants with arrest or conviction records will be considered for employment per the Fair Chance Ordinance and the California Fair Chance Act.
$10.2-27.8 hourly Auto-Apply 16d ago
Executive & Personal Assistant
Ace Wellness Center
Administrative specialist job in Cleveland, OH
Job DescriptionBenefits:
Dental insurance
Health insurance
Paid time off
Job Title: Executive & Personal Assistant Location: ACE Wellness Center Reports To: Clinical Director Position Type: Full-Time
Position Overview:
ACE Wellness Center is seeking a highly organized, professional, and proactive Executive & Personal Assistant to support our executive team and manage various personal tasks. This role is ideal for someone who thrives in a dynamic environment and is adept at juggling multiple responsibilities with discretion and efficiency. The Executive Assistant will be responsible for managing schedules, coordinating meetings, taking detailed notes, ensuring seamless communication and task execution, and overseeing personal and household tasks as assigned.
Key Responsibilities:
Reports To: Clinical Director
Executive Support:
Manage calendars, schedule meetings, and coordinate appointments.
Handle correspondence, prepare reports, and assist with presentations.
Coordinate travel arrangements and itineraries.
Assist with social media management and career-related tasks.
Manage and maintain the Clinical Directors calendar, including scheduling and rescheduling meetings and appointments.
Attend all mandatory meetings alongside the Clinical Director to take comprehensive and accurate notes.
Prepare meeting agendas and distribute minutes as needed.
Track and follow up on action items from meetings and ensure timely completion.
Coordinate with internal departments and external partners to organize meetings, trainings, and events.
Assist with special projects and administrative tasks as assigned by the Clinical Director.
Maintain confidentiality in all matters relating to clients, staff, and organizational affairs.
Monitor emails and provide timely responses or follow-ups as directed.
Ensure the Clinical Director is well-prepared and informed for upcoming commitments.
Personal Assistance:
Oversee household management, including coordinating with cleaners and organizers.
Manage personal errands such as dry cleaning pickup/drop-off and pet grooming appointments.
Order household items and manage bill payments.
Schedule and manage personal appointments.
Other duties as assigned.
Qualifications:
High school diploma or equivalent; Associates or Bachelors degree preferred.
Proven experience as an executive or personal assistant.
Minimum of 2 years of administrative or executive assistant experience, preferably in a healthcare, clinical, or behavioral health setting.
Exceptional organizational and time-management skills.
Strong communication skills, both written and verbal.
Ability to handle confidential information with discretion.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), virtual meeting platforms (Zoom, Teams, etc.), and social media platforms.
Strong attention to detail, reliability, and discretion.
Ability to work independently as well as collaboratively in a team environment.
Valid drivers license and reliable transportation.
Compensation:
$50,000 range
Benefits and additional perks available
Work Environment:
This position requires attendance at both in-person and virtual meetings. Flexibility and a professional demeanor are essential. Some local travel between sites may be necessary.
$50k yearly 15d ago
Warehouse Administrative Specialist / Clerk
Humano
Administrative specialist job in Avon, OH
Job
We
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AdministrativeSpecialistClerk
to
join
our
team
The
ideal
candidate
will
be
responsible
for
performing
various
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within
the
warehouse
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ensure
efficient
operations
Schedule
Monday
Friday
7am
330pm
Qualifications
Experience with SharePoint Excel and Smart Sheets a plus Proven experience working in a warehouse setting as a clerkadmin role Proficiency in computer applications such as Microsoft Office Suite Strong organizational and time management skills Excellent communication and interpersonal abilities Attention to detail and accuracy in data entry tasks Responsibilities Provide administrative support to warehouse staff and management Maintain accurate records of rosters background checks schedules and other warehouse activities Assist in scheduling and coordinating new hire orientation Prepare onboarding and offboarding updates Manage and update databases and spreadsheets Respond to inquiries and requests from internal and external stakeholders Ensure compliance with company policies and procedures Collaborate with team members to achieve warehouse objectives Perform other duties as assigned to support warehouse operations Benefits Competitive pay of 25hr Overtime opportunities and career growth within the company Supportive team environment with a focus on employee well being To apply for this position please visit the Humano website at wwwhumanonethttpwwwhumanonet Humano is an equal opportunity employer and conducts pre employment background checks drug screens e Verify credit checks and other verifications If you meet the qualifications and are looking to contribute your administrative skills to a dynamic warehouse environment we encourage you to apply for the Experienced Warehouse Administrative Clerk position avon
$27k-42k yearly est. 4d ago
Project Administration Associate
Tremco Illbruck
Administrative specialist job in Beachwood, OH
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule to supports the Eastern time zone.
PROJECT ADMINISTRATION ASSOCIATE
GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution.
Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals.
* Coordinate hotel bookings for traveling technicians and project personnel.
* Place and track equipment orders, ensuring timely delivery and accurate cost allocation.
* Process Webcycle (Readsoft) workflow items related to invoices and internal approvals.
* Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates.
* Manage the Dispatch Log for technician assignments and field service coordination.
* Maintain the Vendor Log, verifying vendor details and documentation.
* Support entry and updates to the Resettlement Log, assisting with technician assignment changes.
* Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status.
* Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies.
* Assist with Open Project Audits by gathering and organizing documentation for the following:
* Tremviews
* Technical Assist Orders
* Consulting Projects
* TRACE/ACT Services
* Diagnostics
* Participate in special projects as assigned, supporting cross-functional operational initiatives.
EDUCATION: High school diploma or general education degree (GED)
EXPERIENCE:
* One to two years related experience and/or training.
* Experience with Smartsheet, SAP, or similar systems is a plus.
SKILLS AND ABILITIES:
* Strong organizational skills with a high level of accuracy.
* Proficient in Microsoft Office Suite (Excel, Outlook, Word).
* Ability to manage multiple priorities and deadlines.
* Excellent written and verbal communication skills.
* Ability to work independently and collaboratively.
* Strong sense of ownership and initiative.
*
The salary range for applicants in this position generally ranges between $50,000 and $60,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
$50k-60k yearly Auto-Apply 36d ago
Project Administration Associate
Tremco Construction Products Group
Administrative specialist job in Beachwood, OH
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule that supports the Eastern time zone.
PROJECT ADMINISTRATION ASSOCIATE
GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution.
Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals.
Coordinate hotel bookings for traveling technicians and project personnel.
Place and track equipment orders, ensuring timely delivery and accurate cost allocation.
Process Webcycle (Readsoft) workflow items related to invoices and internal approvals.
Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates.
Manage the Dispatch Log for technician assignments and field service coordination.
Maintain the Vendor Log, verifying vendor details and documentation.
Support entry and updates to the Resettlement Log, assisting with technician assignment changes.
Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status.
Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies.
Assist with Open Project Audits by gathering and organizing documentation for the following:
Tremviews
Technical Assist Orders
Consulting Projects
TRACE/ACT Services
Diagnostics
Participate in special projects as assigned, supporting cross-functional operational initiatives.
EDUCATION: High school diploma or general education degree (GED)
EXPERIENCE:
One to two years related experience and/or training.
Experience with Smartsheet, SAP, or similar systems is a plus.
SKILLS AND ABILITIES:
Strong organizational skills with a high level of accuracy.
Proficient in Microsoft Office Suite (Excel, Outlook, Word).
Ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively.
Strong sense of ownership and initiative.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
$31k-46k yearly est. Auto-Apply 37d ago
Project Administration Associate
Global 4.1
Administrative specialist job in Beachwood, OH
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule that supports the Eastern time zone.
PROJECT ADMINISTRATION ASSOCIATE
GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution.
Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals.
Coordinate hotel bookings for traveling technicians and project personnel.
Place and track equipment orders, ensuring timely delivery and accurate cost allocation.
Process Webcycle (Readsoft) workflow items related to invoices and internal approvals.
Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates.
Manage the Dispatch Log for technician assignments and field service coordination.
Maintain the Vendor Log, verifying vendor details and documentation.
Support entry and updates to the Resettlement Log, assisting with technician assignment changes.
Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status.
Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies.
Assist with Open Project Audits by gathering and organizing documentation for the following:
Tremviews
Technical Assist Orders
Consulting Projects
TRACE/ACT Services
Diagnostics
Participate in special projects as assigned, supporting cross-functional operational initiatives.
EDUCATION: High school diploma or general education degree (GED)
EXPERIENCE:
One to two years related experience and/or training.
Experience with Smartsheet, SAP, or similar systems is a plus.
SKILLS AND ABILITIES:
Strong organizational skills with a high level of accuracy.
Proficient in Microsoft Office Suite (Excel, Outlook, Word).
Ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively.
Strong sense of ownership and initiative.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
$25k-36k yearly est. Auto-Apply 37d ago
Secretary III - Anticipated Openings
Akron Public Schools
Administrative specialist job in Akron, OH
This is advanced office support work for the Akron Public Schools. An employee in this classification is responsible for providing complex office support for an Akron Public Schools administrative or school office, or major project including the dele Secretary, Processing, Equipment, Support, Operations, Technology, Education, Computer
$24k-37k yearly est. 7d ago
Administrative Specialist, Office Manager
DSV 4.5
Administrative specialist job in Cleveland, OH
DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at ***********
Location: USA - Cleveland, Emerald Pkwy
Division: Air & Sea
Job Posting Title: AdministrativeSpecialist, Office Manager
Time Type: Full Time
Duties and Responsibilities
Oversee day-to-day office activities as main point of contact in reception area, and keep management informed.
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.
Managing keycards, badges, and Envoy system for visitors.
Maintaining training records, CW1 license records, assist with employee termination.
Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions.
Maintaining the office condition & order in storage rooms, arranging necessary repairs.
Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required.
Liaise with facility management vendors, including cleaning, catering and security services.
Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
Provide general support to visitors.
Assist in the onboarding process for new hires and trainees, including mobile phones.
Plan in-house or off-site activities, like parties, celebrations and conferences.
Partner with HR to update and maintain office policies as necessary.
General IT support to guide employees to the correct resource and process.
Wellness ambassador for the Branch.
Facilities security coordinator.
Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment.
Assist with branch participation with the Business Continuity Plan (BCP).
QHSE program responsible if no other employee in the branch has been assigned.
Educational background / Work experience
Bachelor's degree in business administration, office management, or a related field is preferred.
Minimum of 3-5 years of experience in office management or administrative roles, with demonstrated leadership and organizational skills.
Skills & Competencies
Strong organizational and multi-tasking abilities.
Excellent communication and interpersonal skills.
Proficiency in office software applications, including Microsoft Office (Word, Excel, Outlook).
Attention to detail and problem-solving skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Function / Market & Industry Knowledge / Business Acumen / Processes
Supervisory Responsibilities (if any)
May involve working with administrative staff providing guidance, training, and performance feedback as needed.
Preferred Qualifications
Certification in office management or administrative support (e.g., Certified Administrative Professional).
Experience with office management software or systems (e.g., Microsoft SharePoint, G Suite).
Knowledge of basic accounting principles for budget management.
Language skills
Fluent in English (verbal and written)
Computer Literacy
Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office management software for scheduling, document management, and communication.
For this position, the expected base pay is: $22.75 - $30.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.
With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.
Start here. Go anywhere
Visit dsv.com and follow us on LinkedIn and Facebook.
How much does an administrative specialist earn in Lorain, OH?
The average administrative specialist in Lorain, OH earns between $23,000 and $52,000 annually. This compares to the national average administrative specialist range of $25,000 to $58,000.
Average administrative specialist salary in Lorain, OH
$34,000
What are the biggest employers of Administrative Specialists in Lorain, OH?
The biggest employers of Administrative Specialists in Lorain, OH are: