Administrative specialist jobs in Murrieta, CA - 644 jobs

About Us We are a small, tight-knit consulting firm that has been serving enterprise clients for over 20 years. Our team is passionate about delivering customer-first solutions while fostering a collaborative and supportive work environment. We are committed to stable, sustainable growth, and many of our team members have been with us long-term, reflecting the strong culture and dedication we uphold. Our employees love what they do, and we invest in a workplace where talent thrives, contributions are valued, and careers flourish. Why Join Us? Work-life balance: A company culture that prioritizes work-life balance for all employees Great pay & benefits: Competitive compensation for top talent. We offer health insurance and paid time off Supportive culture: Work with a team that values collaboration, mentoring, and continuous learning Growth opportunities: Join us as we expand, with potential to move to a full-time position About the Role We are seeking a highly organized and professional Administrative Support Specialist to join our dynamic IT team. This role is ideal for someone who thrives in a fast-paced environment, is committed to providing excellent service to both internal and external stakeholders and is skilled at managing multiple tasks with accuracy and efficiency. This is a part-time position scheduled Monday through Friday, 8:30 AM to 12:30 PM, excluding company-observed holidays. Key Responsibilities Answer incoming calls and route them appropriately, maintaining a professional and customer-focused tone Manage complex scheduling and calendar coordination for meetings, appointments, and team activities Assist in planning and coordinating internal and external IT events, including vendor interactions and logistical support Compile and summarize data for internal reports Support the team with additional administrative tasks as needed Required Qualifications 4+ years of experience in an administrative, office coordinator, or similar support role Prior experience managing calendars, scheduling meetings, and coordinating events, ideally within an IT or technology organization Excellent verbal and written communication skills Strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment Advanced Excel skills, including formulas and data analysis; and strong proficiency in Outlook for professional communication Customer service mindset with a professional phone presence Experience supporting sales teams or working with quotes/proposals is a plus Preferred Qualifications Familiarity with ConnectWise Experience supporting IT teams or technical staff Prior experience coordinating with vendors or service providers

D'Leon Consulting Engineers is seeking a Financial Administrative Assistant in Los Angeles, CA Responsibilities Assist with payroll processing, timekeeping verification, labor allocations, and coordination with payroll providers Support preparation and distribution of offer letters and employment documentation related to payroll setup Coordinate new hire payroll onboarding, including tax forms, direct deposit setup, and system access Maintain payroll, labor, and employee status records to ensure accuracy and compliance Track and maintain labor costs, overhead, and administrative expenses across projects and departments Prepare and update cost tracking logs, summaries, and basic financial reports to support management and project teams Assist with invoice review, expense report processing, and reconciliation of administrative and project-related costs Support budgeting and cost monitoring activities by maintaining accurate financial documentation Maintain organized financial, payroll, and administrative records in accordance with company policies and regulations Assist with documentation preparation for audits, compliance reviews, and internal financial reporting Track and maintain employee certifications, licenses, and required training records as they relate to compliance and billing Assist with tracking, maintenance, and renewal of small business certifications (e.g., SBE, DBE, WBE, MBE) Attend internal coordination meetings and support cross-functional financial and administrative activities Provide administrative support to management and project teams with an emphasis on financial accuracy and reporting Contribute to organizational goals through accuracy, accountability, and proactive financial administrative support Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred 2-4 years of experience in accounting support, payroll administration, or financial administrative roles Hands-on experience with payroll processing, timekeeping, or labor cost tracking Basic understanding of accounting principles, cost tracking, and financial documentation Experience supporting invoice processing, expense reconciliation, or financial reporting Strong recordkeeping skills with the ability to manage confidential financial and payroll information Proficiency with Microsoft Excel (spreadsheets, data entry, basic formulas) and Microsoft Office Suite Experience with payroll systems, accounting software, or ERP platforms preferred Highly detail-oriented with strong organizational and time management skills Effective written and verbal communication skills Ability to work across departments and support multiple stakeholders in a professional environment Ability to produce accurate and timely results while maintaining a service-oriented mindset Knowledge or experience with SBE/DBE/MWBE or other small business certification programs preferred D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a leading architectural design firm in the Irvine, CA area. Our client supplies specialty building components for both the commercial and residential markets and works with brand-name customers, including Fortune 500 companies and internationally recognized sporting venues. Schedule: Monday-Friday, 7:00 a.m. to 4:00 p.m. Employment Type: Permanent, direct hire Compensation: $60,000-$65,000 per year Responsibilities: Handle inbound phone calls Process orders and payments Respond to client inquiries regarding previously placed orders Set up and maintain customer files Prepare and process invoices Provide accounts receivable support Perform data entry Provide general administrative support for the sales department Qualifications: Previous office-based customer service and administrative experience Bilingual in English/Spanish is a plus Proficiency with Microsoft Office Positive, upbeat personality Excellent communication skills At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

Job Title: Department Assistant (SAP and order processing experience) Schedule: Day shift (9/80 available) We are seeking a detail-oriented Department Assistant II to support daily administrative and operational functions in a fast-paced, onsite environment. This is a temp-to-hire opportunity ideal for an entry-level professional looking to grow within a regulated manufacturing setting. Responsibilities: Support finance, purchasing, HR, or project teams with administrative tasks Prepare and maintain confidential reports, records, and presentations Track data, timelines, and departmental activities Respond to routine internal requests and provide accurate information Qualifications: 0-2 years of administrative or office experience Strong organizational and communication skills Proficiency with MS Office; SAP and order processing experience is a strong plus

Pay: $28- $32 per hour LHH is seeking a highly organized and proactive Office Coordinator to oversee daily office operations and ensure a welcoming, efficient environment. This role is ideal for someone who thrives in a fast-paced setting and enjoys managing multiple responsibilities. Key Responsibilities: Serve as the primary point of contact at the front desk, greeting visitors and handling inquiries Manage scheduling for meetings and office activities Coordinate with vendors for services and maintenance Maintain office supplies inventory and place orders as needed Ensure cleanliness and organization of the office space Assist with administrative tasks and support team members as required Qualifications: Previous experience in office management or administrative support Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and scheduling tools Ability to work independently and take initiative Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Who We Are Since 2009, American Threads has grown into a multi-location brand with boutiques across Texas, Arizona, Georgia, and Florida-alongside a thriving online store that reaches customers nationwide. We strive to empower individuals to show up confidently and express their personal style for all their milestone events. Whether it's a Graduation, Bridal event, vacation, Birthday, or just a night out with friends, Threads pieces are made to be worn with confidence and purpose. We combine trend-forward looks with timeless influences to create styles that feel current, effortless, and uniquely you. American Threads is the land of the free, home of the babes-and that means we celebrate bold energy, originality, and the freedom to be who you are. In our stores, you'll find more than just a great outfit. You'll find a team of stylists who know how to turn a moment into a memory, who hype you up in the fitting room, and who know how to build a look that tells a story. Who You Are The Administrative Assistant plays a key role in supporting day-to-day office operations and cross-functional teams at American Threads. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced, fashion-driven environment and enjoys keeping things running smoothly behind the scenes. You will be a trusted support partner to leadership and internal teams, helping manage schedules, communications, and administrative processes with professionalism and discretion. Key Responsibilities: Provide administrative support to leadership and HQ team. Serve as a point of contact for internal and external communications, ensuring timely and professional responses. Support internal communications, memos, and presentations as needed. Help track projects, deadlines, and follow-ups to ensure timely completion. Order office supplies and assist with general office management. Support special projects and ad hoc administrative needs across departments. Requirements: 1-3 years of experience in an administrative, office support, or coordinator role (retail, fashion, or corporate environment preferred) Strong organizational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar) Ability to handle confidential information with discretion and professionalism Self-starter with a positive, solution-oriented mindset Comfortable working in a fast-paced, evolving environment Skills & Competencies: Highly organized and detail-oriented Strong follow-through and accountability Adaptable and able to prioritize competing deadlines Professional, friendly, and team-oriented Clear communicator with strong interpersonal skills Why You'll Love Working at American Threads: Join a fast-growing, trend-forward fashion brand with a focus on style, customer experience, and operational excellence. Collaborate with a passionate team in a dynamic, fashion-focused environment. Opportunity to develop leadership skills, merchandising expertise, and career growth within the brand. Note: This in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow other job-related instructions and perform additional duties as requested by store leadership. All responsibilities outlined above are essential to the role and may be adjusted to accommodate individuals with disabilities in accordance with the ADA. This job description does not create an employment contract and reflects an at-will employment relationship.

We are hiring for a great client in Newport Beach seeking a dependable and detail-oriented Administrative Assistant to support a busy department. This is an on-site, contract position offering hands-on experience with clerical workflows, vendor coordination, and high-volume administrative support. Key Responsibilities Perform daily clerical tasks, including filing, scanning, organizing records, updating logs, and maintaining accurate documentation across multiple operational workflows. Review and process invoices and statements with a high level of accuracy; assist with basic accounting-related tasks such as reconciling information, confirming totals, and routing items for approval. Communicate with vendors regarding invoice status, missing information, corrections needed, and follow-up on outstanding documentation. Assist with Purchase Requisitions by collecting forms from project managers, reviewing for completeness, confirming coding/details, and routing for approvals. Manage Contract Change Order forms: receive and review requests, gather or coordinate required supporting information, obtain signatures/approvals, and forward for system entry. Answer and route incoming phone calls; provide warm, patient, and professional customer service to the public, vendors, and internal staff. Support public inquiries submitted via phone and online requests, ensuring timely responses and excellent service. Track data, update spreadsheets/logs, and maintain consistent accuracy across all assigned tasks. Provide general administrative support to assist the operations team with day-to-day workflow and project needs. Qualifications Prior administrative, clerical, customer service, or accounting support experience preferred. Strong communication skills with a friendly, professional, and helpful demeanor. Highly organized with strong attention to detail and the ability to manage multiple documents and deadlines. Comfortable reviewing invoices, statements, and vendor documentation with provided training. Willingness to learn new processes and systems within a structured operational environment. Bachelor's degree is a plus. Reliable, punctual, and able to work the full on-site schedule (7:30am-4:30pm).

Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to Office Administrator, Customer Experience, Administrator, Accounts Payable, Accounts Receivable, Business Operations, Automotive, Business Services

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

The role Full Time, Continuing Level 5 - $81,999 to $89,521 p.a. (plus 17% superannuation) Orange The Rural Health Research Institute (RHRI) is seeking an organised and proactive Administration Officer to provide high level administrative and operational support across the Institute. In this pivotal role, you will deliver assistance to the Executive Director, manage day-to-day office operations, and ensure seamless administrative workflows that underpin the Institute's research and strategic activities. You will also support key governance functions, including the RHRI Advisory Board, and contribute to continuous improvement of systems, processes and business operations. About you You are an experienced and capable administrator who thrives in a dynamic environment and enjoys supporting a diverse range of activities. You bring strong organisational skills, attention to detail and the ability to juggle multiple priorities while maintaining a high standard of professionalism. You communicate clearly, build positive working relationships, and are confident using a range of administrative systems to support purchasing, invoicing, reporting and records management. You take initiative, embrace opportunities to improve processes, and are committed to contributing to the smooth and effective functioning of the Rural Health Research Institute. About us Learn more about the Rural Health Research Institute here. Visit our website to learn about our great range of employee benefits. To apply Click the Apply button and complete your application online, submit a cover letter that tells us more about you and upload your CV. This position is open to Australian Citizens and Permanent Residents; or applicants who hold a current valid work visa commensurate with this position. Further information Additional information is available in the position description or by contacting: Recruitment specific enquiries: Rebecca Dwyer | Talent Acquisition Consultant | ****************** Job specific enquiries: Professor Julian Grant | Executive Director, Rural Health Research Institute | *********************** Closing Date: 11pm, 10 February 2026

Company: UNFOLD Agency UNFOLD Agency is seeking a seasoned Executive / Personal Assistant to support our co-founders and leadership team in a dynamic, fast-paced creative environment. The ideal candidate has prior experience supporting executives and an interest in digital, social media, film, television, and gaming. This role blends executive support, office management, and personal assistance, offering a unique opportunity to work closely with leadership while gaining insight into how a top creative agency operates. To succeed here, you'll need not only strong organizational skills but also grit, adaptability, accountabilty and thick skin-we're looking for someone who can stay calm under pressure, pivot quickly, and handle competing priorities with confidence. What You'll Do C-Suite Support (20%) Provide assistance across departments and projects. Manage expense reporting and project billing. Coordinate personal and client gifting. Assist occasionally with production and filming events Administrative Support (40%) Heavy calendaring / travel scheduling for two founders Maintain office inventory: snacks, drinks, and supplies. Ensure office cleanliness and organization, including kitchen/restrooms. Manage shipping, receiving, and mail processing for the office and founders. Oversee office facilities, maintenance, and vendor relationships. Personal Assistant (40%) Maintain both professional and personal calendars for the co-founders. Coordinate household repairs, projects, and vendor payments. Provide occasional pet care when founders are away. Run personal errands as needed. Oversee maintenance and cleanliness of founders' vehicles. Arrange team lunches and office catering for events. Provide weekend support when required. Qualifications What You'll Bring 4+ years of executive or personal assistant experience, with direct executive support strongly preferred. Proficiency in Mac, Google Suite, and technology troubleshooting. Strong problem-solving skills and ability to anticipate needs. Thick skin, grit, and resilience-able to thrive in a demanding, fast-moving environment. High adaptability and a proactive, solutions-first mindset. Excellent organization, multitasking, and prioritization abilities. Detail-oriented with excellent follow-through. Tech savvy, with general knowledge of tech setup and maintenance. Ability to translate direction and feedback into effective action. Comfortable with light physical tasks (lifting up to 30 lbs). Flexibility to work nights and weekends as needed Additional Details Location: Must be based in the Los Angeles metro area, ideally West Los Angeles. Schedule: Daily in-person attendance required at our Playa Vista office. UNFOLD OFFERS Competitive Medical (subsidized), Dental and Vision Plan Offerings 401(k) Comprehensive List of Paid Holidays Flexible Time Off (FTO) Policy Partial Mobile Phone Service Reimbursement Generous Supplemental Maternity, Parental Leave Policies Budgets for Professional Development and Growth Numerous Company-Sponsored Events / Activities throughout the year Fully Stocked Kitchen in a Pet-Friendly Office! An Environment that Fosters Growth and Upward Mobility! At UNFOLD Agency, we value diversity and the uniqueness of all people. We thrive in an inclusive environment, and we recruit, hire and promote without regard to race, gender, age, color, gender identity, gender expression, sexual orientation, ethnic or national origin, citizenship, religion, sexual preference, military or veteran status, marital status, family status, physical or mental disability - or any other legally protected categories as set forth in the applicable state, federal or local laws. This policy applies to all aspects of employment

Required Qualifications: * Experience to be proficient in performing most or all work assignments. * General working knowledge of applicable university infrastructure, policies, and procedures. * Thorough knowledge of office methods, procedures, and practices. * Fluency in using standard office software packages. * Thorough knowledge of English grammar, punctuation, and spelling. * Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies. * Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. * Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. * Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. * Demonstrated competence in effectively presenting standard information in writing. * Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Preferred Qualifications: * Equivalent to two years of general office experience, which include providing lead work direction. * General knowledge of evaluation principles and techniques and skill in their application; general knowledge of organization; and general knowledge of higher education policies, nonprofit organizations, service-learning pedagogy, and fund development is preferred. Compensation and Benefits: Anticipated Hiring Range: $3,680 per month, maximum Classification Salary Range: $3,680 - $5,417 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Full-time Non-Exempt Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: February 13, 2026 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at **************************************************************** Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit ********************************************************* Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at ******************. Smoking CSUSB is a smoke and tobacco-free campus. See policy at ******************************************************* Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: ******************************* Advertised: Oct 07 2025 Pacific Daylight Time Applications close: Feb 13 2026 Pacific Standard Time

Why Victor? Learning Organization: Victor provides the best training for new grads and clinicians looking to begin their career! Leadership Development: Victor provides employees leadership training and promotes within! Many of our executive leadership team have been promoted from entry-level positions! Reimbursements: Victor provides reimbursements for license registration fees, CEUs, travel, internet/cell phone usage and more! Loan Forgiveness: Victor employees can apply for Public Service Loan Forgiveness! Job Summery: Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned. Essential Functions: Provides general administrative support including: Maintaining complete and accurate data entry within established timelines, Providing effective phone coverage, Maintaining an effective filing system, and Monitoring and maintaining office supplies. Communicates effectively with appropriate site personnel in a professional manner regarding assigned tasks that integrate with site processes. Assists with administrative functions of intakes, completing paperwork and assisting with client files. Identifies areas of improvement to maintain excellence in the administrative processes and makes suggestions to Administrative Supervisor. Performs additional responsibilities as assigned and if applicable to the site as follows: Manage site needs, On-site technical support to all staff, Processes payroll, Manages psychiatric department needs, Support HR needs, Administrative functions (if assigned to Administrative Office) Completes other duties as assigned. Minimum Required Educaiton and Experience: Must possess a High School Diploma or general education degree (GED). Must have six months of previous administrative support experience in a similar role. Preferred experience in bookkeeping/Accounts Payable and Timekeeping. Position/Site Requirements: Must possess a valid California driver's license, personal automobile insurance and driving record that meets the standards outlined in the Agency's Policy: Motor Vehicle Operating Standards. Must be physically and mentally fit in accordance with the Agency's Policy: Physical Fitness Standards and Examinations.. Must be willing to complete a Tuberculosis (TB) test and drug screening test. Must complete a personal background investigation conducted by the State of California. Must be willing to work within a culturally integrated workplace and be willing to respect human differences based upon protected classes as defined by state, federal and local laws, or any other condition that distinguishes people from one another. Physical Requirements: Have an adequate range of body motion and mobility to work in a residential, office or outdoor environment including standing and walking (even and uneven surfaces), alternating between standing and sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasional carrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently. Physically able to walk up and down stairs routinely. Physically able to perform CPR and First Aid as trained. Must be able to sit for prolonged periods of time in a vehicle for traveling to recreational activities, home visits, DCFS and court locations which may be up to 100 miles driving distance. Requires the ability to utilize computer and telephone systems, which includes the coordination of eye and hand and fine manipulation by the hands and fingers for typing, writing and working with files. Compensation: Pay Range: $21.51/ per hour - $29.58/per hour (actual salary is dependent on verification of applicable experience above the minimum qualifications for the role) Additional $1.00 - $3.00 per hour for Education Additional $1.92 per hour for Bilingual in Spanish Benefits: Low cost Medical, Dental and Vision Life Insurance plan for employee and family 8 Paid Holidays, PTO and Sick pay Retirement Savings Plan (403B) 100% Employer Funded Retirement Plan Employee Assistance Program Mileage Reimbursement Verizon Wireless Discount Employee Referral Bonus Program

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job. * Performs a variety of office administrative duties to support operations, including word processing, data entry, record-keeping, and filing. * Maintains and updates accurate and detailed records, verifies accuracy of information, and researches and resolves discrepancies; retrieves information from computer systems and databases. * Screens calls, visitors, and incoming mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to complaints and requests for information. * Types, formats, and proofreads a variety of routine reports, letters, documents, contracts, flyers, brochures, and memoranda; checks drafts for punctuation, spelling, and grammar; suggests corrections. * Compiles information and data for administrative and basic statistical reports; assembles reports, manuals, articles, announcements, and other informational materials. * Gathers, assembles, updates, and distributes a variety of department or City specific information, forms, records, and data. * Performs other duties as assigned. Knowledge of: * Operations and services of assigned department or program. * City-wide and departmental policies and procedures related to assigned areas of responsibility. * General office business, administrative, and clerical practices. * Methods and techniques of compiling information and data. * Methods and techniques of preparing routine office and business correspondence. * Basic public agency administration. * Business arithmetic. * Principles and procedures of recordkeeping. * City and mandated safety rules, regulations, and protocols. * Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. * The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. * Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: * Respond to and effectively prioritize multiple phone calls and other requests for service. * Compose routine correspondence from brief instructions. * Receive, open, review, sort, date stamp, and distribute mail. * Prepare and type a variety of documents and forms such as correspondence, letters, and reports, using correct punctuation and grammar. * Make accurate arithmetic computations. * Organize, maintain, and update office database and records systems. * File materials alphabetically, chronologically, and numerically. * Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. * Establish and maintain a variety of filing, recordkeeping, and tracking systems. * Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. * Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. * Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. * Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. * Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. * Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Work Environment: Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. IMPORTANT INFORMATION: Examination Process: A competitive review of applicants' experience and qualifications will be conducted. Based on that evaluation, a limited number of applicants whose qualifications best meet the current needs of the City will be invited to participate in the next step of the examination process. The examination may include a written test and a qualifications appraisal interview. Qualified candidates will be provided with more details prior to the start of the examination process. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

MiraCosta College is accepting applications for temporary, hourly Police Support Assistant I's to substitute as needed on the Oceanside Campus. Substitutes may be asked to work anytime from Monday through Saturday, between the hours of 7:00 am and 11:00 pm. RESIDENCY REQUIREMENT: MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high-quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs. The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months. Under general supervision, perform a wide variety of responsible public counter and clerical support duties including accepting payments and updating student records in the Police Depart ment; provide information and assistance to students and the public; answer non-emergency calls and support dispatchers as assigned; and perform related duties as assigned. $28.57 per hour (range 14, step 1) on the 2025-2026 classified salary schedule.

Zymo Research is looking for a dynamic individual to join our NetSuite Team! This role focuses on NetSuite system administration rather than heavy coding or software development. However, having a logical understanding of programming-or interest in learning development-would be a plus and can be explored if the skillset is present. Join us in making a meaningful impact! Essential Duties and Responsibilities: Documenting Current and New Scripts Support Users in day-to-day needs Develop automation to improve day to day efficiency Participate in project meetings and contribute to larger projects Additional Responsibilities Assist in testing systems Engage in Continuous learning about NetSuite and Business operations Education and Experience: Recommended Majors / Degree Background: Information Systems (MIS / Management Information Systems). Information Technology (IT). Computer Information Systems (CIS) / Business Technology. Computer Science (CS) / Data Science. Technical Skills: Basic understanding of systems or databases. Comfortable with logical reasoning and problem-solving. Ability to learn NetSuite workflows, roles, dashboards, and saved searches, etc. No programming experience required (but welcome). Business Skills: Interest in understanding business processes. Comfortable communicating with end users. Ability to translate user needs into NetSuite configurations and solutions. About Us: Since its inception in 1994, Zymo Research has been proudly serving the scientific community by providing innovative, reliable, and high-quality research tools and products. Whether it's DNA, RNA, epigenetics, microbiomics, protein, or yeast-based research, our philosophy remains the same: To provide the highest quality products in the industry while ensuring they are both simple to use and reliable in their performance. Recognized as a Top Workplace by the Orange County Register in 2021, 2022, and named a Top Workplace USA in 2023, Zymo Research continues to be a vibrant community where employees thrive, feel connected, and are inspired by their work. If you are passionate about contributing to scientific advancement and want to be part of an exceptional team in a dynamic, growing company, we'd love to hear from you! Compensation, Benefits, and Perks: The estimated base compensation range for this position is $20-$30 per hour at the time of posting. Actual compensation details will be provided in writing at the time of offer, if applicable, and is based on several factors we believe fairly and accurately impact compensation, including geographic location, experience, knowledge, skills, abilities, and other job permitted factors. Zymo Research also offers competitive benefits and perks including: EAP Sessions Paid Sick Leave Complimentary fruit, snacks, and beverages Complimentary catered lunches on Thursdays Complimentary EV Charging Equal Employment Opportunity Employer: Zymo Research welcomes candidates of all backgrounds. These include sex, age, color, race, religion, marital status, national origin, ancestry, sexual orientation, gender, gender identity, gender expression, physical & mental disability, medical condition, genetic information, military and veteran status, or any other protected status as defined by federal, state, or local law. Location: Onsite - Zymo Research Headquarters - 2911 Dow Ave., Tustin, CA 92780 Disclaimer: At Zymo, we take the integrity of our hiring process seriously. Please be aware of fraudulent recruitment activities that may use our name to deceive job seekers. We will never ask for payment, sensitive personal information, or financial details during the recruitment process. All legitimate communications will come from an official Zymo or TriNet Hiring email address. If you are contacted by anyone claiming to represent us using a free email service (e.g., Gmail, Yahoo, Hotmail) or asking for payment, please treat this as fraudulent and report it immediately to *******************

Job DescriptionSalary: $18 - $20/hr Office Admin Intern (Part-Time Paid) We are looking for a reliable, paid part-time Office Administrator Intern. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and helping with general office duties. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. Responsibilities: Coordinateoffice activities and operations to secure efficiency and compliance to company policies Manage agendas/travel arrangements/appointments etc. for the upper management Manage phone calls and correspondence (e-mail, letters, packages etc.) Support budgeting and bookkeeping procedures Create and update records and databases with personnel, financial and other data Trackstocks of office supplies and place orders when necessary Submit timely reports and prepare presentations/proposals as assigned Assist colleagues whenever necessary Requirements: Outstanding communication and interpersonal abilities Excellent organizational and leadership skills Familiarity with office management procedures and basic accounting principles Excellent knowledge of MS Office and office management software (ERP etc.) Qualifications in secretarial studies will be an advantage High school diploma; BSc/BA in office administration or relevant field ispreferred

This internship supports the AI-based production planning project by gathering requirements, identifying data sources, and contributing to the development of a port production planning system to enhance ETA accuracy for customers. Document As-Is processes by interviewing port and HQ personnel and developing Visio process maps Collect interface files and sources for vessel schedule, port in data, real-time production data, parts inventory, lot inventory, lot location, shuttle, truck order, and ship out data. Build a logic to take in production requirements and produce processing plan according to the AI Monitor accuracy of outcome and enhance logic to improve accuracy and efficiency. Develop system maintenance documentation and train IT staff to ensure effective system operations Develop and maintain Standard Operating Procedures (SOPs) for end users

Primary Function The Administrative Clerk Intern assists with general office activities as determined and directed by the Director of Administration. Additionally, the Administrative Clerk Intern will be responsible for assisting the staff with general office duties including, but not limited to, data entry and filing. Essential responsibilities and duties may include, but are not limited to, the following: Performs office clerical duties in support of an assigned department or division Maintains a variety of files and records in assigned department; files in accordance with established filing system. Operates a variety of office equipment including copiers, postage meters, facsimile machines, and computers; input and retrieve data and text; organizes and maintains disk storage and filing. Performs related duties and responsibilities as required. Knowledge Principles and practices of filing and record keeping. Modern office procedures, methods and equipment including computers, copiers and scanners. English usage, spelling, grammar and punctuation. Skills Performing a variety of general clerical work. Maintaining a variety of files and records. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Experience and Training Guidelines Experience: Entry-level Taber Company is an equal opportunity employer.