Data entry associate vs data entry representative

The differences between data entry associates and data entry representatives can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry associate and a data entry representative. Additionally, a data entry associate has an average salary of $36,084, which is higher than the $33,173 average annual salary of a data entry representative.

The top three skills for a data entry associate include customer service, computer database and data entry. The most important skills for a data entry representative are customer service, outbound calls, and inbound calls.

Data entry associate vs data entry representative overview

	Data Entry Associate	Data Entry Representative
Yearly salary	$36,084	$33,173
Hourly rate	$17.35	$15.95
Growth rate	-8%	-
Number of jobs	89,880	147,777
Job satisfaction	3	-
Most common degree	Bachelor's Degree, 30%	Bachelor's Degree, 28%
Average age	44	44
Years of experience	2	2

What does a data entry associate do?

Data entry associates are a group of professionals using computers and data processing programs to supply information into a database or documentation platform or to transcribe data via phone conversations or recordings. They can multitask effectively with excellent verbal and written communication skills and perform repetitive tasks accurately with excellent attention to detail. Part of their task is to maintain the database by encoding new and updated customer account information by preparing source data for computer entry, compiling, and sorting information. To be effective, typing speed and accuracy must be considered.

What does a data entry representative do?

Data entry representatives are professionals who are responsible for entering data from different documents into the computer systems for storage, processing, and data management. These representatives must prepare documents for data entry and check the accuracy of the data that has been inputted into the database software. They must resolve the discrepancies in information as well as create data backups as part of their contingency plan. Data entry representatives must also test the new database systems so that information can be used by other people for reference or reports.

Data entry associate vs data entry representative salary

Data entry associates and data entry representatives have different pay scales, as shown below.

	Data Entry Associate	Data Entry Representative
Average salary	$36,084	$33,173
Salary range	Between $21,000 And $61,000	Between $26,000 And $41,000
Highest paying City	Washington, DC	Urban Honolulu, HI
Highest paying state	New York	Alaska
Best paying company	AstraZeneca	Alere
Best paying industry	Finance	Automotive

Differences between data entry associate and data entry representative education

There are a few differences between a data entry associate and a data entry representative in terms of educational background:

	Data Entry Associate	Data Entry Representative
Most common degree	Bachelor's Degree, 30%	Bachelor's Degree, 28%
Most common major	Business	Business
Most common college	-	-

Data entry associate vs data entry representative demographics

Here are the differences between data entry associates' and data entry representatives' demographics:

	Data Entry Associate	Data Entry Representative
Average age	44	44
Gender ratio	Male, 25.7% Female, 74.3%	Male, 23.8% Female, 76.2%
Race ratio	Black or African American, 9.5% Unknown, 4.2% Hispanic or Latino, 23.0% Asian, 7.7% White, 55.0% American Indian and Alaska Native, 0.6%	Black or African American, 9.6% Unknown, 4.2% Hispanic or Latino, 22.4% Asian, 7.6% White, 55.7% American Indian and Alaska Native, 0.6%
LGBT Percentage	5%	5%

Differences between data entry associate and data entry representative duties and responsibilities

Data entry associate example responsibilities.

Manage client s files and communicate confidential information to approve agencies and caregivers according to HIPAA regulations.
Provide third-party medical billing; entering ICD-9, CPT codes, and insurance information into medically-based computer system.
Process payroll data, data entry applications and retirement fund contributions.
Perform a variety of duties associate with entering of prescription information into computer system require to process prescription orders for patients.
Provide 10-key and maintain a 40 wpm average.
Collaborate with a team to triage and prioritize the right work at the right time.

Data entry representative example responsibilities.

Facilitate entry of customer data and payment information for Medicare, Medicaid, and private insurance billing according to HIPAA guidelines.
Enter payroll information into EasyPay system AS400.
Update and add patient information into AS400 system.
Follow all HIPPA guidelines to help protect patients, clients and company information.
Obtain correct diagnosis from doctors and apply correct ICD-9 codes to expedite billing/payment process.
Correct Medicare and Medicaid claims prior to billing to limit delay due to administrative error.

Data entry associate vs data entry representative skills

Common data entry associate skills

Customer Service, 22%
Computer Database, 12%
Data Entry, 10%
Computer System, 7%
Payroll, 3%
WPM, 3%

Common data entry representative skills

Customer Service, 13%
Outbound Calls, 8%
Inbound Calls, 7%
Company Database, 7%
Patient Demographics, 6%
Computer System, 6%

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Office and Administrative Industry
Data Entry Associate
Data Entry Associate vs Data Entry Representative

Updated January 8, 2025

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