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Data entry associate vs file clerk

The differences between data entry associates and file clerks can be seen in a few details. Each job has different responsibilities and duties. Additionally, a data entry associate has an average salary of $36,084, which is higher than the $31,562 average annual salary of a file clerk.

The top three skills for a data entry associate include customer service, computer database and data entry. The most important skills for a file clerk are data entry, office equipment, and numerical order.

Data entry associate vs file clerk overview

Data Entry AssociateFile Clerk
Yearly salary$36,084$31,562
Hourly rate$17.35$15.17
Growth rate-8%-
Number of jobs89,88066,383
Job satisfaction3-
Most common degreeBachelor's Degree, 30%Bachelor's Degree, 31%
Average age4446
Years of experience2-

What does a data entry associate do?

Data entry associates are a group of professionals using computers and data processing programs to supply information into a database or documentation platform or to transcribe data via phone conversations or recordings. They can multitask effectively with excellent verbal and written communication skills and perform repetitive tasks accurately with excellent attention to detail. Part of their task is to maintain the database by encoding new and updated customer account information by preparing source data for computer entry, compiling, and sorting information. To be effective, typing speed and accuracy must be considered.

What does a file clerk do?

File clerks are employees who do a variety of clerical and administrative tasks, usually related to documents in the office. They are responsible for the safekeeping of various files, records, or documents of the company. They keep track of records, ensure that documents are properly stored, and maintain a system of organizing files. They are also in charge of managing digital files and also assist in the digitization of hard copies of documents. They ensure that documentary records are updated and filed or uploaded accurately. File clerks should be organized, should have a keen eye for detail, and should be trustworthy.

Data entry associate vs file clerk salary

Data entry associates and file clerks have different pay scales, as shown below.

Data Entry AssociateFile Clerk
Average salary$36,084$31,562
Salary rangeBetween $21,000 And $61,000Between $25,000 And $38,000
Highest paying CityWashington, DCVancouver, WA
Highest paying stateNew YorkWashington
Best paying companyAstraZenecaWilliams Parker
Best paying industryFinanceGovernment

Differences between data entry associate and file clerk education

There are a few differences between a data entry associate and a file clerk in terms of educational background:

Data Entry AssociateFile Clerk
Most common degreeBachelor's Degree, 30%Bachelor's Degree, 31%
Most common majorBusinessBusiness
Most common college-Western Carolina University

Data entry associate vs file clerk demographics

Here are the differences between data entry associates' and file clerks' demographics:

Data Entry AssociateFile Clerk
Average age4446
Gender ratioMale, 25.7% Female, 74.3%Male, 22.9% Female, 77.1%
Race ratioBlack or African American, 9.5% Unknown, 4.2% Hispanic or Latino, 23.0% Asian, 7.7% White, 55.0% American Indian and Alaska Native, 0.6%Black or African American, 11.1% Unknown, 4.5% Hispanic or Latino, 15.9% Asian, 5.4% White, 62.2% American Indian and Alaska Native, 0.9%
LGBT Percentage5%9%

Differences between data entry associate and file clerk duties and responsibilities

Data entry associate example responsibilities.

  • Manage client s files and communicate confidential information to approve agencies and caregivers according to HIPAA regulations.
  • Provide third-party medical billing; entering ICD-9, CPT codes, and insurance information into medically-based computer system.
  • Process payroll data, data entry applications and retirement fund contributions.
  • Perform a variety of duties associate with entering of prescription information into computer system require to process prescription orders for patients.
  • Provide 10-key and maintain a 40 wpm average.
  • Collaborate with a team to triage and prioritize the right work at the right time.
    • Show more

File clerk example responsibilities.

  • Maintain and manage database with clinical details and digital radiology imaging.
  • Maintain current product device master and device history records per FDA and ISO regulations.
  • General office duties and experience with windows, excel, access PowerPoint, word, publisher.
  • Enter pleadings, request for productions and interrogatories into logs and clients files by dates of court filings.
  • Maintain EMR with current and accurate data.
  • Utilize scanning software such as AnyDoc and OCR.
    • Show more

Data entry associate vs file clerk skills

Common data entry associate skills
  • Customer Service, 22%
  • Computer Database, 12%
  • Data Entry, 10%
  • Computer System, 7%
  • Payroll, 3%
  • WPM, 3%
Common file clerk skills
  • Data Entry, 25%
  • Office Equipment, 10%
  • Numerical Order, 8%
  • HR, 6%
  • Office Machines, 5%
  • Patient Charts, 5%

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Updated January 8, 2025

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