Data entry operator vs data entry representative

The differences between data entry operators and data entry representatives can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry operator and a data entry representative. Additionally, a data entry representative has an average salary of $33,173, which is higher than the $31,286 average annual salary of a data entry operator.

The top three skills for a data entry operator include data entry equipment, customer service and computer database. The most important skills for a data entry representative are customer service, outbound calls, and inbound calls.

Data entry operator vs data entry representative overview

	Data Entry Operator	Data Entry Representative
Yearly salary	$31,286	$33,173
Hourly rate	$15.04	$15.95
Growth rate	-	-
Number of jobs	93,965	147,777
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 29%	Bachelor's Degree, 28%
Average age	44	44
Years of experience	2	2

What does a data entry operator do?

A data entry operator is someone responsible for entering collected information into a database using different computer software. Data entry duties include updating customer data, transcribing information, and entering accounting records. Also, it is their responsibility to organize collected data and maintain their accurate record on the database so it can be accessed at any time. Data operators must be proficient in typing skills, keen to details and able to manage a large amount of data. They must also be familiar with using spreadsheets, along with other word processing programs.

What does a data entry representative do?

Data entry representatives are professionals who are responsible for entering data from different documents into the computer systems for storage, processing, and data management. These representatives must prepare documents for data entry and check the accuracy of the data that has been inputted into the database software. They must resolve the discrepancies in information as well as create data backups as part of their contingency plan. Data entry representatives must also test the new database systems so that information can be used by other people for reference or reports.

Data entry operator vs data entry representative salary

Data entry operators and data entry representatives have different pay scales, as shown below.

	Data Entry Operator	Data Entry Representative
Average salary	$31,286	$33,173
Salary range	Between $24,000 And $40,000	Between $26,000 And $41,000
Highest paying City	Seattle, WA	Urban Honolulu, HI
Highest paying state	Washington	Alaska
Best paying company	Intelliswift	Alere
Best paying industry	Finance	Automotive

Differences between data entry operator and data entry representative education

There are a few differences between a data entry operator and a data entry representative in terms of educational background:

	Data Entry Operator	Data Entry Representative
Most common degree	Bachelor's Degree, 29%	Bachelor's Degree, 28%
Most common major	Business	Business
Most common college	-	-

Data entry operator vs data entry representative demographics

Here are the differences between data entry operators' and data entry representatives' demographics:

	Data Entry Operator	Data Entry Representative
Average age	44	44
Gender ratio	Male, 19.2% Female, 80.8%	Male, 23.8% Female, 76.2%
Race ratio	Black or African American, 10.4% Unknown, 4.2% Hispanic or Latino, 20.6% Asian, 8.6% White, 55.7% American Indian and Alaska Native, 0.6%	Black or African American, 9.6% Unknown, 4.2% Hispanic or Latino, 22.4% Asian, 7.6% White, 55.7% American Indian and Alaska Native, 0.6%
LGBT Percentage	5%	5%

Differences between data entry operator and data entry representative duties and responsibilities

Data entry operator example responsibilities.

Provide support for UNIX, NT and mainframe systems.
Cleanse the sales force data and customer complaint reports using Java.
Write basic Unix shell scripts and commands as part of the daily activity.
Proofread output generate for completeness, print quality, spelling, punctuation, and format.
Enter data from source documents into computer using keyboard at a typing speed of 50 wpm.
Interact with DBA to discuss database design and modeling, index creations and SQL tuning issues.

Data entry representative example responsibilities.

Facilitate entry of customer data and payment information for Medicare, Medicaid, and private insurance billing according to HIPAA guidelines.
Enter payroll information into EasyPay system AS400.
Update and add patient information into AS400 system.
Follow all HIPPA guidelines to help protect patients, clients and company information.
Obtain correct diagnosis from doctors and apply correct ICD-9 codes to expedite billing/payment process.
Correct Medicare and Medicaid claims prior to billing to limit delay due to administrative error.

Data entry operator vs data entry representative skills

Common data entry operator skills

Data Entry Equipment, 20%
Customer Service, 14%
Computer Database, 12%
Computer System, 6%
Office Equipment, 4%
WPM, 4%

Common data entry representative skills

Customer Service, 13%
Outbound Calls, 8%
Inbound Calls, 7%
Company Database, 7%
Patient Demographics, 6%
Computer System, 6%

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Office and Administrative Industry
Data Entry Operator
Data Entry Operator vs Data Entry Representative

Updated January 8, 2025

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