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Data entry operator vs data processor

The differences between data entry operators and data processors can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a data entry operator and a data processor. Additionally, a data processor has an average salary of $33,076, which is higher than the $31,286 average annual salary of a data entry operator.

The top three skills for a data entry operator include data entry equipment, customer service and computer database. The most important skills for a data processor are computer database, data processing, and financial data.

Data entry operator vs data processor overview

Data Entry OperatorData Processor
Yearly salary$31,286$33,076
Hourly rate$15.04$15.90
Growth rate--
Number of jobs93,96592,954
Job satisfaction--
Most common degreeBachelor's Degree, 29%Bachelor's Degree, 40%
Average age4444
Years of experience22

What does a data entry operator do?

A data entry operator is someone responsible for entering collected information into a database using different computer software. Data entry duties include updating customer data, transcribing information, and entering accounting records. Also, it is their responsibility to organize collected data and maintain their accurate record on the database so it can be accessed at any time. Data operators must be proficient in typing skills, keen to details and able to manage a large amount of data. They must also be familiar with using spreadsheets, along with other word processing programs.

What does a data processor do?

A data processor is responsible for encoding various information to the organization's database, originating from either manual or electronic communications. Data processors must be highly detail-oriented, especially on analyzing the completeness of data before uploading it to the system. In some cases, a data processor performs in-depth research to verify the authenticity of the information. A data processor should have excellent typing skills and knowledge with office software tools to create proper formatting and ensure accuracy for easy comprehension.

Data entry operator vs data processor salary

Data entry operators and data processors have different pay scales, as shown below.

Data Entry OperatorData Processor
Average salary$31,286$33,076
Salary rangeBetween $24,000 And $40,000Between $26,000 And $40,000
Highest paying CitySeattle, WALos Angeles, CA
Highest paying stateWashingtonAlaska
Best paying companyIntelliswiftAECOM
Best paying industryFinanceTechnology

Differences between data entry operator and data processor education

There are a few differences between a data entry operator and a data processor in terms of educational background:

Data Entry OperatorData Processor
Most common degreeBachelor's Degree, 29%Bachelor's Degree, 40%
Most common majorBusinessBusiness
Most common college--

Data entry operator vs data processor demographics

Here are the differences between data entry operators' and data processors' demographics:

Data Entry OperatorData Processor
Average age4444
Gender ratioMale, 19.2% Female, 80.8%Male, 31.2% Female, 68.8%
Race ratioBlack or African American, 10.4% Unknown, 4.2% Hispanic or Latino, 20.6% Asian, 8.6% White, 55.7% American Indian and Alaska Native, 0.6%Black or African American, 9.9% Unknown, 4.2% Hispanic or Latino, 20.7% Asian, 8.5% White, 56.1% American Indian and Alaska Native, 0.6%
LGBT Percentage5%5%

Differences between data entry operator and data processor duties and responsibilities

Data entry operator example responsibilities.

  • Provide support for UNIX, NT and mainframe systems.
  • Cleanse the sales force data and customer complaint reports using Java.
  • Write basic Unix shell scripts and commands as part of the daily activity.
  • Proofread output generate for completeness, print quality, spelling, punctuation, and format.
  • Enter data from source documents into computer using keyboard at a typing speed of 50 wpm.
  • Interact with DBA to discuss database design and modeling, index creations and SQL tuning issues.
    • Show more

Data processor example responsibilities.

  • Manage and prepare pharmaceutical records for multiple FDA audits.
  • Research the CPT coding manual and edit reference codes from CMS.
  • Utilize knowledge of diagnosis codes and CPT codes to prevent denial of claim.
  • Process Medicare and Medicaid papers.
  • Enter data information about insurance claims for Medicaid.
  • Demonstrate understanding of HIPAA laws and ability to maintain confidentiality.
    • Show more

Data entry operator vs data processor skills

Common data entry operator skills
  • Data Entry Equipment, 20%
  • Customer Service, 14%
  • Computer Database, 12%
  • Computer System, 6%
  • Office Equipment, 4%
  • WPM, 4%
Common data processor skills
  • Computer Database, 18%
  • Data Processing, 16%
  • Financial Data, 5%
  • Data Entry, 5%
  • Computer System, 5%
  • QC, 5%

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Updated January 8, 2025

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