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Data entry operator vs mailroom clerk

The differences between data entry operators and mailroom clerks can be seen in a few details. Each job has different responsibilities and duties. Additionally, a data entry operator has an average salary of $31,286, which is higher than the $29,503 average annual salary of a mailroom clerk.

The top three skills for a data entry operator include data entry equipment, customer service and computer database. The most important skills for a mailroom clerk are customer service, USPS, and pickup.

Data entry operator vs mailroom clerk overview

Data Entry OperatorMailroom Clerk
Yearly salary$31,286$29,503
Hourly rate$15.04$14.18
Growth rate--5%
Number of jobs93,96597,476
Job satisfaction--
Most common degreeBachelor's Degree, 29%High School Diploma, 39%
Average age4445
Years of experience2-

What does a data entry operator do?

A data entry operator is someone responsible for entering collected information into a database using different computer software. Data entry duties include updating customer data, transcribing information, and entering accounting records. Also, it is their responsibility to organize collected data and maintain their accurate record on the database so it can be accessed at any time. Data operators must be proficient in typing skills, keen to details and able to manage a large amount of data. They must also be familiar with using spreadsheets, along with other word processing programs.

What does a mailroom clerk do?

A mailroom clerk specializes in handling and distributing mail and packages within a company or establishment, ensuring accuracy and timeliness. They are responsible for scanning and sorting out every parcel through a system, making sure to document everything in and out of the building. Furthermore, there are instances where they must process all outgoing mail by processing it into postal stamping machines, respond to mail inquiries from employees, and maintain records of all transactions.

Data entry operator vs mailroom clerk salary

Data entry operators and mailroom clerks have different pay scales, as shown below.

Data Entry OperatorMailroom Clerk
Average salary$31,286$29,503
Salary rangeBetween $24,000 And $40,000Between $24,000 And $36,000
Highest paying CitySeattle, WACambridge, MA
Highest paying stateWashingtonVermont
Best paying companyIntelliswiftMasimo
Best paying industryFinanceGovernment

Differences between data entry operator and mailroom clerk education

There are a few differences between a data entry operator and a mailroom clerk in terms of educational background:

Data Entry OperatorMailroom Clerk
Most common degreeBachelor's Degree, 29%High School Diploma, 39%
Most common majorBusinessBusiness
Most common college--

Data entry operator vs mailroom clerk demographics

Here are the differences between data entry operators' and mailroom clerks' demographics:

Data Entry OperatorMailroom Clerk
Average age4445
Gender ratioMale, 19.2% Female, 80.8%Male, 55.0% Female, 45.0%
Race ratioBlack or African American, 10.4% Unknown, 4.2% Hispanic or Latino, 20.6% Asian, 8.6% White, 55.7% American Indian and Alaska Native, 0.6%Black or African American, 11.2% Unknown, 3.5% Hispanic or Latino, 19.3% Asian, 6.1% White, 59.3% American Indian and Alaska Native, 0.7%
LGBT Percentage5%7%

Differences between data entry operator and mailroom clerk duties and responsibilities

Data entry operator example responsibilities.

  • Provide support for UNIX, NT and mainframe systems.
  • Cleanse the sales force data and customer complaint reports using Java.
  • Write basic Unix shell scripts and commands as part of the daily activity.
  • Proofread output generate for completeness, print quality, spelling, punctuation, and format.
  • Enter data from source documents into computer using keyboard at a typing speed of 50 wpm.
  • Interact with DBA to discuss database design and modeling, index creations and SQL tuning issues.
    • Show more

Mailroom clerk example responsibilities.

  • Manage office supplies, vendors, organization, and upkeep.
  • Manage files, prepare lobby monitor presentations using Microsoft PowerPoint.
  • Copy, file, answer phones, work with fed-ex.
  • Open and prep them using the OPEX machines and scan them using the IBML machines.
  • Supervise and run press line.
  • Maintain organization of packages on shelves.
    • Show more

Data entry operator vs mailroom clerk skills

Common data entry operator skills
  • Data Entry Equipment, 20%
  • Customer Service, 14%
  • Computer Database, 12%
  • Computer System, 6%
  • Office Equipment, 4%
  • WPM, 4%
Common mailroom clerk skills
  • Customer Service, 33%
  • USPS, 10%
  • Pickup, 7%
  • Delivery Carts, 6%
  • Office Equipment, 4%
  • Postage Meter Readings, 4%

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Updated January 8, 2025

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