Executive administrative assistant jobs in Concord, NC

Important Application Submission Information In order to ensure your application is successfully received before the job posting expires, please submit your application by 11:59 PM on Monday, October 20, 2025More than a career - a chance to make a difference in people's lives. Build an exciting, rewarding career with us - help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits. Job Summary This is a stand-alone position providing executive-level administrative support to the managing director of Enterprise Protective Services (EPS) as well as (director-specific administrative tasks) increasing the overall effectiveness of the physical security executive team. Exercises confidentiality, tact and diplomacy. Deep experience using Microsoft Office products - Word, PowerPoint, Outlook, Planner, Teams, SharePoint and Excel to prepare correspondence, reports, presentations, agendas, etc. Must be comfortable preparing and editing executive presentations for Senior Management Committee (SMC) and external stakeholders to include: chiefs of police, state and county emergency management directors, government officials, federal law enforcement officials, etc. Must be able to proactively anticipate and manage work needs for executives and adapt to evolving priorities. Maintains files, records and calendars; typically arranges business travel, coordinates meeting arrangements, and tracks expenses. Completes work with a limited degree of supervision; serves in a non-exempt capacity. Activities are diverse and involve close coordination with other executives and their support staff. Requires a high degree of professionalism, verbal and written communication skills, interpersonal skills, organizational skills, and ability to maintain a high level of confidentiality. Key Responsibilities Calendar management: proactively manages the time of the managing director and supports his/her work effectiveness Leads the effort in scheduling and travel for annual state emergency management director meetings for executive and director of preparedness services Scheduling for presentations at law enforcement conferences, meetings with intelligence and federal law enforcement executives, and other external stakeholders Scheduling a vast array internal meetings and events Creates, edits, and manages complex PowerPoint decks (for managing director and directors) for presentations to senior business unit leadership; many of which are presented to senior leaders including the CEO and the Senior Management Committee (SMC), chiefs of police, and fusion centers, and other internal and external partners Management of the off-duty law enforcement (ODLE) payment program requires processing invoices of approximately 350 individual officers Coordination of financial needs of the department, including the creation of purchase requests, purchase orders, general payments to vendors and restitution payment checks from criminal activity Maintains email distribution lists and team online access needs Coordination with internal and external staff to accomplish moderately complex activities Receives general direction; identifies needs and initiates administrative projects Coordination of departmental events to include EPS management meetings, All Hands meetings, team building exercises, benchmarking sessions, (room reservations, catering, audio/visual needs, etc.) Facilitate campus visits (access needs, escorting needs, directions, room reservations) for all types of visitors at our home location as well as the Duke Energy Plaza Editor/producer of correspondence widely distributed to the team from the managing director Books travel and prepares/reconciles expense reports Assistance with the annual Crisis Management Team (CMT) preparedness services-related administrative tasks (ordering supplies, creating badges, reviewing, editing, and printing (third party vendor) the Crisis Management Team (CMT) manual Screens, checks, and sends EPS USPS and UPS mail Serves as departmental timekeeper Creation, writing, compilation of content, tracking, and all things distribution of monthly EPS newsletter Catering - coordinates all logistics of on campus catering needs for the department Supplies and maintains departmental kitchen and office supply needs, restocks kitchen area Places facilities work orders and manages the progress thereof Maintains EPS workroom: stocks paper, interoffice envelopes, places order to empty the shred bin, etc. Basic/Required Qualifications Bachelor's degree In addition to required degree, two (2) or more years of experience In lieu of Bachelor's degree and two or more years of experience, high school/GED and four (4) years or more of experience Desired Qualifications Experience working with Maximo and CAPS Experience working with Microsoft office products, including Outlook, TEAMS, Excel, Word, SharePoint and PowerPoint Ability to positively and effectively interact and communicate, both verbally and in writing, as well as with those external to Duke Energy, such as community-based organizational groups, industry-related organizations, government agencies, etc. Self-motivated; takes initiative to maintain productivity with minimal oversight Demonstrated ability to build working relationships with all levels of organization - inside and outside of Duke Energy Experience working in a fast-paced, demanding, and collaborative environment with changing conditions Working Conditions Hybrid Mobility Classification - Work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable daily commute to 9550 Research Drive. In the event of a storm or emergency, may be required to work nights and weekends depending upon security events or crisis response. 3 days in office #LI-ZM1 #LI-Hybrid Travel Requirements Not required Relocation Assistance Provided (as applicable) NoRepresented/Union PositionNoVisa Sponsored PositionNoPlease note that in order to be considered for this position, you must possess all of the basic/required qualifications. Privacy Do Not Sell My Personal Information (CA) Terms of Use Accessibility

Maya Hotels Support Center | 8632 Wilkinson Blvd. Charlotte, NC 28214 Join Maya Hotels and Take the Next Step in Your Career! Are you a highly organized and hands-on individual looking for a career in executive support? At Maya Hotels , we are seeking a motivated Executive Assistant to provide strategic partnership with the Executive Leadership Team. This role provides high-level administrative, operational, and project management support requiring independent judgment, proactive problem solving, discretion, and the ability to manage confidential and time-sensitive matters. If you enjoy working with top hospitality brands, this is the opportunity for you! Why Join Maya Hotels? Maya Hotels is a leading name in the hospitality industry, dedicated to providing exceptional guest experience. We are proud to represent multiple outstanding brands including Holiday Inn Express, Candlewood Suites, Avid Hotel, Tru, Hilton Garden Inn, Hampton Inn, Courtyard, and Aloft. Our commitment to excellence, coupled with our friendly and welcoming atmosphere, sets us apart in the market. Learn more about us at ******************* What We Offer: Medical, Dental and Vision Insurance. 100% Employer Paid Life Insurance. Voluntary Life and AD&D, STD, Accident and Critical Illness Insurance. Retirement Savings: 401K with Employer Contribution. Employee Perks: Employee Referral Program, hotel discounts, and more! Work-Life Balance: Paid Time Off (PTO). Competitive salary and performance-based bonuses. Career growth opportunities within the Maya Hotels family. A supportive and friendly work environment. The chance to work with well-respected hotel brands such as Hilton, Marriott and IHG. : Essential Duties and Responsibilities: Calendar, Meeting, and Travel Management Independently manage executive's business and personal calendars with the authority to make scheduling decisions based on the executive's priorities. Coordinate high-level meetings, board sessions, and strategic planning events. Oversee complex travel planning aligned with business and personal needs. When Executives are traveling: Provide day-to-day support to the VP of Operations on behalf of the executives, including meeting scheduling, follow-ups, and urgent coordination. Escalate priorities to the executives from team members and field operations, ensuring timely resolution. Support continuity by anticipating needs and ensuring communication channels remain open and efficient. Executive Communication & Representation Draft, review, and manage confidential correspondence, policy drafts, and executive-level documents. Represent executives as needed in meetings, communications, and internal coordination. Manage sensitive organizational issues with professionalism, confidentiality, and discretion. Strategic & Administrative Leadership Act as advisor to executives, using independent judgment to prioritize initiatives, resolve issues, and anticipate their business and personal needs. Manage shifting priorities and making decisions on behalf of executives when appropriate. Oversee executive workflows, ensuring alignment with organizational priorities and deadlines. Prepare executive-level presentations, reports, and strategic communications. Project & Operations Management Coordinate cross-functional projects, ensuring milestones, risks, and deliverables are effectively managed on behalf of executive management. Evaluate processes and recommend improvements to enhance efficiency and operational alignment. Conduct research, prepare summaries, and provide recommendations for business and personal decisions. Coordinate activities and projects across departments to support executive leadership initiatives and strategic goals. Professionalism & Confidentiality: Maintain strict confidentiality regarding sensitive company and personal information. Follow Maya Hotels' Grooming Policy and maintain a professional appearance. A positive attitude and a solution-oriented mindset is necessary. Represent the executive office with hospitality, poise, and professionalism in all internal and external interactions. Comply with all Maya Hotels policies, procedures, and the Code of Ethics. Embrace the Maya Hotels core values. Education, Skills and Abilities: Education: Associate's degree in business administration, Hospitality, Communications or related field preferred. Experience: 3+ years supporting senior leadership. Including project management and operations-focused responsibilities. Technical Skills: Proficiency in Microsoft Office (Excel, Word) and Google Workspace. Experience with task/project management tools (Asana, Trello) is a plus, not required. Demonstrates comfort with modern digital tools and proactive approach to using technology and AI/automation to streamline workflows and improve executive productivity. Detail-Oriented & Organized: Highly organized with ability to prioritize multiple deadlines, manage competing priorities, and ensure accuracy in a fast-paced environment. Collaboration & Teamwork: Strong interpersonal skills with the ability to work cross-functionally and collaborate with multiple departments and Executive Leadership . Able to build positive working relationships, communicate effectively, and support team goals. Communication: Exceptional written and verbal communication skills, including professional email etiquette, document preparation, and executives' correspondence. Self-Motivated & Driven: Able to work independently, exercise sound judgment, manage competing priorities, and make decisions within scope of responsibility. Confidentiality: Demonstrated integrity when handling sensitive or confidential information. License: Valid NC or SC driver's license required. Physical Requirements: Ability to sit for extended periods of time. Frequent use of hands for typing, writing, and handling office equipment. Ability to manage multi-line phones and in-office visitor interactions. Occasionally lifting or moving items up to 20lbs. Comfortable working in an office setting with extended screen time. Occasionally hotel-location based work depending on project needs and schedules of executives. Reliable transportation required for errands or off-site tasks. Able to communicate effectively in environments with potential background noise. Ready to Join the Team? Apply today by submitting your resume detailing your relevant experience to show us why you're the perfect fit for Maya Hotels. We look forward to welcoming you to the Maya Hotels Family! This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any others job related duties assigned by their supervisor. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Qualified individuals with disabilities who require reasonable accommodation to perform the essential functions of the job should contact the Human Resources department.

The Executive Assistant (EA) provides comprehensive support to our CEO in a fast-paced, global environment. The EA is a proactive, energetic, and confident professional. This role balances detailed day-to-day tasks with enabling impact behind the scenes of global meetings, collaborations, and conferences of various scale and scope. Roles and Responsibilities Manage the CEO's complex calendar, schedule meetings, and coordinate appointments. Prepare and edit correspondence, communications, presentations, and other documents. Handle incoming and outgoing communications, including emails and phone calls, with a high level of professionalism and confidentiality. Coordinate logistics for meetings, including room reservations, catering, and technical setup. Coordinate logistics for large-scale international events, including venue, travel, and on-site execution Plan and arrange complex and detailed travel itineraries, including flights, accommodations, and transportation for the CEO and other senior executives as needed. Prepare travel expense reports and manage reimbursements. Provide physical and operational support during multi-day conferences (e.g., setup, transitions, VIP handling) Assist in the planning and execution of special projects and initiatives led by the CEO. Track progress and provide regular updates on project status to ensure timely completion. Maintain and organize files, records, and documentation for easy retrieval. Ensure proper filing and storage of sensitive and confidential information. Coordinate office activities and operations to secure efficiency and compliance with company policies. Support Office Manager with receptionist duties as needed Any additional duties needed to help demonstrate our core values, drive our vision, and fulfill our mission. Demonstrated Competencies: Accountability & Integrity Self-management Technical proficiency Business Acumen Problem solving Confidentiality Communication Adaptability Digital Fluency Qualifications Required: Bachelor's degree preferred but not required. Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities across multiple lines of business. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with travel coordination and expense reporting. High level of integrity and discretion in handling confidential information. Ability to work independently and prioritize tasks in a fast-paced environment. Professional demeanor and strong interpersonal skills. Results driven, roll-up sleeves mentality High motor/High energy Physical Demands and Working Conditions Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. External Posting Language This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Learn more at BNI.com An equal opportunity employer.

We have many opportunities available on our other career site pages. Click here to link to our careers page! At Diamonds Direct, we pride ourselves on finding talent with a certain set of characteristics, or what we call, RHINO's. These are individuals with an unmatched work ethic, and are determined to do whatever it takes plus some. They are passionate about what they do and who they do it for, and always take ownership of their work by consistently charging forward. Most importantly, RHINO's exhibit humility, as in order for the business to succeed here, it takes EVERYONE! Do YOU have what it takes to be a Diamonds Direct RHINO?? Job Title: Executive Assistant to President and Support Center Leadership Team Location: Charlotte, NC Department: Support Center Reports To: Multiple Senior Leaders Position Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to multiple senior leaders. This role requires exceptional time management, attention to detail, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate will have a proven track record of supporting executive-level leadership and will be instrumental in ensuring operational efficiency across the leadership team Key Responsibilities Manage complex calendars for multiple executives, including scheduling meetings, coordinating logistics, and resolving conflicts. Plan and execute both large-scale and small-scale events, including leadership offsites, team meetings, and department-wide functions. Prepare high-quality agendas, presentations, and reports for internal and external meetings. Create and maintain spreadsheets to track key initiatives, budgets, and performance metrics. Serve as a liaison between executives and internal/external stakeholders, ensuring timely and professional communication. Anticipate the needs of the leaders and proactively address administrative and operational tasks. Maintain confidentiality and handle sensitive information with discretion. Oversee office supply inventory and procurement to ensure teams are well-equipped and organized. Qualifications Minimum of 5 years of experience supporting executive-level leaders, preferably in a fast-paced corporate environment. Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word). Exceptional organizational skills and attention to detail. Strong interpersonal and communication skills. Demonstrated ability to manage multiple priorities and deadlines with minimal supervision. Experience in event planning and project coordination is highly desirable. Preferred Attributes Self-starter with a proactive mindset. Calm under pressure and adaptable to changing priorities. High level of professionalism and discretion. Strong work ethic and commitment to excellence. Don't forget, we have many opportunities available on our other career site pages. Click here to link to our careers page!

Inside the Role This position handles preparation and planning for internal and external meetings, arranges detailed travel plans, manages a complex schedule, and ensures appropriate preparation for each calendar item. In addition, the Executive Assistant will participate in projects and create presentations as need. The ideal candidate will have a desire to grow in the role, with a mindset toward continuous improvement and helps foster a positive team culture. Posting Information We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected. We Take Care of Our Team Position offers a starting salary range of $27.88 - $36.06/hr. USD Pay offered dependent on knowledge, skills, and experience Benefits include annual bonus program; 401k company contribution with company match up to 6% as well as non-elective company contribution of 3 - 7% depending on age; starting at 4 weeks paid vacation; 13+ calendar holidays; 8 weeks paid parental leave; employee assistance program; comprehensive healthcare plans and wellness programs; onsite fitness (at some locations); tuition assistance and volunteer paid time off; short-term and long-term disability plans. What You Drive at DTNA Provide highly competent administrative support. Absolute confidentiality, integrity, and professionalism required. Aftermarket is a fast-paced environment that requires the ability to multitask and confidently navigate priorities and duties; the applicant should display a high degree of flexibility as the daily routines are subject to unforeseen changes and challenges. Proactively manage 2 executive calendars - arrange and coordinate meetings by identifying priority and content. Assist in planning meetings and events; select event facilities, coordinate catering, and technical equipment as needed. Arrange domestic and international business travel, including air, hotel, and ground travel. Be mindful of visa requirements when applicable. Prepare and process expense reports, adhering to DTNA's travel policy. Field and route incoming phone calls as appropriate. Meet, greet, and interact with internal and external visitors and partners; provide hospitality and administrative support as needed. Stays knowledgeable of company's top dealers and customers and maintains contact information for key client relationships. Effectively handle sensitive, confidential, and proprietary information. Establish and maintain confidential files and records, releasing documents and other information requiring the use of discretion as to the nature of extent of distribution. Review operating practices and implement improvements where necessary. Act as point of contact and help enforce DTNA's record retention policy. On-boarding and overall staff support. Maintain departmental distribution lists and department contact lists. File and retrieve documents as necessary. Manage office and business needs for supplies, materials, tools, IT equipment, and other resources. Foster Customer Experience and One Team, Best Team mindset. Knowledge You Should Bring Strong written and verbal communications skills Proficiency in Microsoft Office Suite and Adobe programs Must be able to work efficiently, courteously, and professionally within a team environment Experience managing executive calendar and inbox Experience planning meetings and events Experience in Power Point and assisting with presentations Exceptional Candidates Might Have Knowledge of DTNA and a network internally Experience with the commercial vehicle industry #LI-TN1 #LI-Hybrid Where We Work This position is open to applicants who can work in (or relocate to) the following location(s)- Fort Mill, SC US. Relocation assistance is not available for this position. Schedule Type: Hybrid (4 days per week in-office / 1 day remote). This schedule builds our #OneTeamBestTeam culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboration. At Daimler Truck North America, we recognize our world is changing faster than ever before. By listening to the needs of today, we're building to solve with cutting-edge solutions in sustainability and future driving technology across electric, hydrogen and autonomous. These solutions, backed by years of innovative success and achievement, continue DTNA's legacy as the undisputed industry leader. Our evolving brand portfolio is second to none, including Freightliner Trucks, Western Star, Demand Detroit, Thomas Built Buses, Freightliner Custom Chassis, and Financial Services. Together, we work as one team towards our envisioned future - building a cleaner, safer and more efficient tomorrow for all. That is what we are working toward - for all who keep the world moving. Additional Information This position is not open for Visa sponsorship or to existing Visa holders Applicants must be legally authorized to work permanently in the country the position is located in at the time of application Final candidate must successfully complete a criminal background check Final candidate may be required to successfully complete a pre-employment drug screen Contractors, professional services, or other contingent workers should confirm with their local agency if they are eligible to apply for FTE positions EEO - Disabled/Veterans Daimler Truck North America is committed to workforce inclusion and providing an environment where equal employment opportunities are available to all applicants and employees without regard to race, color, sex (including pregnancy), religion, national origin, age, marital status, family relationship, disability, sexual orientation, gender identity and expression (including transgender and transitioning status), genetic information, or veteran status. For an accommodation or special assistance with applying for a posted position, please contact our Human Resources department at ************ or toll free ************. For TTY/TDD enabled call ************ or toll free ************.

OUR MISSION | REMARKABLE IMPACT Remarkable impact is the heart of Foundation For The Carolinas' mission, and the driving force behind our mission is the collective impact of thousands of nonprofits, families, companies, and organizations who partner with us to amplify the power of giving. HOW YOU'LL ADVANCE OUR MISSION | POSITION OVERVIEW The Executive Administrative Assistant provides support to the Chief Administrative Officer and Chief Risk Officer (CAO/CRO), as well as to members of the Administrative and Risk team, the Legal team, and the Foundation for the Charlotte Jewish Community (FCJC) team (collectively referred to as the Team). This role involves assisting the Team in the following areas: Implementing and managing the Foundation's governance and risk management initiatives. Organizing and filing the Foundation's contracts and other important documents. Managing processes related to the acceptance of complex gifts. A successful candidate will be a self-starter who is organized, detail-oriented, and thrives in a fast-paced environment with competing priorities. They must also be comfortable learning and helping develop new processes. A self-starter who can anticipate needs of the CAO/CRO and other members of the Team will do well in this role. YOUR UNIQUE IMPACT | ROLES & RESPONSIBILITIES Administrative/Risk Team Support: Assists with scheduling, coordinating, and administering Governing Board meetings and calls, as well as Governing Board committee meetings. Supports all aspects of Governing Board meetings and calls, including agenda setting, logistics, sending materials to the Board, preparing meeting minutes, and any other items that may be assigned. Organizes and maintains Governing Board documents and records. Provides support for other governance, risk management, and compliance activities. Assists in all aspects of continuing legal education programs offered by the Foundation or participated in by members of the Team, either as speakers or attendees. Legal Team Support: Supports the development and implementation of processes related to acceptance of complex gifts and impact investments, as well as governance of the Foundation and its affiliates. Assists with legal documents, including processing, execution, and document retention. In conjunction with the Legal team, responsible for management and tracking of Foundation policies. Provides Board support, including meeting planning and logistics, minutes, and correspondence to Board members, for Community Real Property Holdings, Inc. (CPRH) and Community Investments Foundation (CIF), as well as any others that may be assigned. Schedules and coordinates meetings with FFTC's insurance consultant and key FFTC stakeholders, and assists with insurance renewal process. Advancement Support: Supports development of new business by preparing PowerPoint presentations, drafting letters and proposals, and performing other business development tasks, including scheduling meetings and preparing prospecting packets. Captures and records prospect and existing donor information in the Foundation's CRM system (currently Raiser's Edge) to help build, track, and monitor prospect solicitation and cultivation. Assists in new fund opening process and new planned gift processing for the Team. FCJC Support: Provides Board support, including meeting planning and logistics, and correspondence to Board members, for FCJC. Assists with the input and maintenance of data and records in the Foundation's CRM system. Generates monthly and quarterly financial reports in support of FCJC. Assists with coordinating FCJC mailings and e-blasts. Supports FCJC staff preparing for client meetings and presentations, including annual philanthropic reviews (APRs). Supports activities related to FCJC's annual meeting and Create Your Jewish Legacy events. Assists with the preparation and maintenance of Book of Life stories for signature by legacy donors General Administrative Support: Provides full administrative support to the CAO/CRO - including, but not limited to, scheduling appointments, filing, calendaring, and preparing expense reports Provides general administrative and project-based support to members of the Team. Drafts letters and assists with preparing PowerPoint presentations. Provides prompt, high-level customer service support to donors, clients, and professional advisors Responsible for developing a command of FFTC products and services offered to speak knowledgeably to prospects and FFTC referral network, professional advisors, and others. Serves as part of the active rotation for reception coverage, which may include staffing during opening, morning and afternoon breaks, lunches, and additional coverage, as needed Requirements WHAT YOU'LL NEED FOR SUCCESS: QUALIFICATIONS 2 years+ of administrative support experience preferred Experience working in a tax-exempt organization, financial institution, or law firm preferred Advanced proficiency in Microsoft Office applications (Word, Excel, Outlook, & PowerPoint) Proficiency in SharePoint and Visio preferred Strong project management and organizational skills, detail-oriented Responsive, service-oriented workstyle Ability to multitask, adapt, work under pressure, and meet deadlines Strong written and verbal communication skills General ability to perform the essential functions and overall physical and mental requirements of this position, including stamina to perform tasks over extended periods and ability to occasionally move about to accomplish tasks or move from one worksite and/or workstation to another Salary Description $55,000+/year depending on experience

**Role Description** As an Enterprise Architect, you will play a pivotal role in shaping the technological landscape of our organization. Working closely with stakeholders across various business units, you will be responsible for designing and implementing strategic architectures that align with our business objectives and drive digital transformation in the banking industry. Architecture Design: Develop and maintain comprehensive architectural blueprints that encompass the entire IT infrastructure, applications, data, and technology platforms. **Role Objectives** + Strategic Planning: Collaborate with senior leadership to define technology strategies and roadmaps that support business growth, innovation, and agility in the banking sector. + Solution Evaluation: Assess the suitability of new technologies and solutions, conducting thorough evaluations to determine their alignment with business needs and architectural standards. + Governance and Compliance: Establish and enforce architectural governance processes to ensure compliance with industry regulations, security standards, and best practices in banking. + Collaboration and Communication: Act as a bridge between technical and non-technical stakeholders, facilitating communication and fostering alignment on architectural decisions and priorities within the banking domain. + Technical Leadership: Provide guidance and leadership to development teams, promoting architectural best practices, and mentoring junior architects with a focus on banking-specific requirements. + Risk Management: Identify potential risks and dependencies within the architecture, implementing mitigation strategies to minimize disruption to banking operations. + Continuous Improvement: Stay abreast of emerging technologies and industry trends in banking and technology, driving innovation and continuous improvement within the organization's technology stack. **Qualifications and Skills** + Bachelor's degree in Computer Science, Information Technology, or related field. + Proven experience (5+ years) as an Enterprise Architect in a large-scale enterprise environment, with experience in the banking sector preferred. + In-depth knowledge of enterprise architecture frameworks and methodologies. + Extensive working experience in workflow engineering and business process orchestration. Pega experience is preferred. ServiceNow knowledge is helpful. + Strong understanding of cloud computing, microservices architecture, API management, and emerging technologies. + Experience with Azure cloud services and solutions, financial services or Databricks preferred. + Experience with EA tools like LeanIX, Ardoq is helpful. + Excellent communication and interpersonal skills, with the ability to articulate complex technical concepts to non-technical stakeholders in the banking industry. + Proven leadership abilities, with a track record of leading cross-functional teams and driving architectural initiatives to successful outcomes. **Additional Requirements** EOE, including Disability/veterans

Job Level: Vice President Job Function: IT and Digital Development Employment Type: Full Time Role Description As an Enterprise Architect, you will play a pivotal role in shaping the technological landscape of our organization. Working closely with stakeholders across various business units, you will be responsible for designing and implementing strategic architectures that align with our business objectives and drive digital transformation in the banking industry. Architecture Design: Develop and maintain comprehensive architectural blueprints that encompass the entire IT infrastructure, applications, data, and technology platforms. Role Objectives * Strategic Planning: Collaborate with senior leadership to define technology strategies and roadmaps that support business growth, innovation, and agility in the banking sector. * Solution Evaluation: Assess the suitability of new technologies and solutions, conducting thorough evaluations to determine their alignment with business needs and architectural standards. * Governance and Compliance: Establish and enforce architectural governance processes to ensure compliance with industry regulations, security standards, and best practices in banking. * Collaboration and Communication: Act as a bridge between technical and non-technical stakeholders, facilitating communication and fostering alignment on architectural decisions and priorities within the banking domain. * Technical Leadership: Provide guidance and leadership to development teams, promoting architectural best practices, and mentoring junior architects with a focus on banking-specific requirements. * Risk Management: Identify potential risks and dependencies within the architecture, implementing mitigation strategies to minimize disruption to banking operations. * Continuous Improvement: Stay abreast of emerging technologies and industry trends in banking and technology, driving innovation and continuous improvement within the organization's technology stack. Qualifications and Skills * Bachelor's degree in Computer Science, Information Technology, or related field. * Proven experience (5+ years) as an Enterprise Architect in a large-scale enterprise environment, with experience in the banking sector preferred. * In-depth knowledge of enterprise architecture frameworks and methodologies. * Extensive working experience in workflow engineering and business process orchestration. Pega experience is preferred. ServiceNow knowledge is helpful. * Strong understanding of cloud computing, microservices architecture, API management, and emerging technologies. * Experience with Azure cloud services and solutions, financial services or Databricks preferred. * Experience with EA tools like LeanIX, Ardoq is helpful. * Excellent communication and interpersonal skills, with the ability to articulate complex technical concepts to non-technical stakeholders in the banking industry. * Proven leadership abilities, with a track record of leading cross-functional teams and driving architectural initiatives to successful outcomes. Additional Requirements Nearest Major Market: Charlotte

We have many opportunities available on our other career site pages. Click here to link to our careers page! At Diamonds Direct, we pride ourselves on finding talent with a certain set of characteristics, or what we call, RHINO's. These are individuals with an unmatched work ethic, and are determined to do whatever it takes plus some. They are passionate about what they do and who they do it for, and always take ownership of their work by consistently charging forward. Most importantly, RHINO's exhibit humility, as in order for the business to succeed here, it takes EVERYONE! Do YOU have what it takes to be a Diamonds Direct RHINO?? Job Title: Executive Assistant to President and Support Center Leadership Team Location: Charlotte, NC Department: Support Center Reports To: Multiple Senior Leaders Position Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to multiple senior leaders. This role requires exceptional time management, attention to detail, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate will have a proven track record of supporting executive-level leadership and will be instrumental in ensuring operational efficiency across the leadership team Key Responsibilities Manage complex calendars for multiple executives, including scheduling meetings, coordinating logistics, and resolving conflicts. Plan and execute both large-scale and small-scale events, including leadership offsites, team meetings, and department-wide functions. Prepare high-quality agendas, presentations, and reports for internal and external meetings. Create and maintain spreadsheets to track key initiatives, budgets, and performance metrics. Serve as a liaison between executives and internal/external stakeholders, ensuring timely and professional communication. Anticipate the needs of the leaders and proactively address administrative and operational tasks. Maintain confidentiality and handle sensitive information with discretion. Oversee office supply inventory and procurement to ensure teams are well-equipped and organized. Qualifications Minimum of 5 years of experience supporting executive-level leaders, preferably in a fast-paced corporate environment. Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word). Exceptional organizational skills and attention to detail. Strong interpersonal and communication skills. Demonstrated ability to manage multiple priorities and deadlines with minimal supervision. Experience in event planning and project coordination is highly desirable. Preferred Attributes Self-starter with a proactive mindset. Calm under pressure and adaptable to changing priorities. High level of professionalism and discretion. Strong work ethic and commitment to excellence. Don't forget, we have many opportunities available on our other career site pages. Click here to link to our careers page!

Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Senior Administrative Assistant in Consumer and Community Banking-Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. **Job responsibilities** + Maintain complex and detailed calendars + Screen incoming calls and determine the level of priority, while using caution in dispensing information + Manage the coordination and logistics of both internal and external meetings + Arrange and coordinate complicated domestic and international travel + Organize all aspects of internal and external events, including catering and transportation + Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines + Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access + Produce high quality emails and messages to individuals at all levels of the organization + Maintain department documents, including current organizational charts and Executive Bio's + Handle regular activities without prompting, and advise in advance with issues or delays + Assist in editing spreadsheets and presentations, including printing and binding, for client meetings **Required qualifications, capabilities, and skills** + At least three years of administrative experience + Advanced ability to organize + Discretion and good judgment in confidential situations, and proven experience interacting with senior management + Strong interpersonal, written, and oral communication skills + Strong proficiency in Microsoft Office + Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management **Preferred qualifications, capabilities, and skills** + College degree is a plus **Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.** Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. Equal Opportunity Employer/Disability/Veterans

The Executive Office plays an integral role in setting and advancing strategy and in supporting and enhancing the firms distinctive culture. Our goal is to provide our people, clients, shareholders and the broader public with information about the breadth of our global efforts, highlight our focus on delivering sustainable, long-term returns for our shareholders and demonstrate our commitment to making an impact on the communities where we live and work and on society more broadly. YOUR IMPACT The Executive Office is seeking to add a highly motivated Administrative Assistant within the Office of the Board Secretary. This role is to support the Group Board of Directors , which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions. Previous experience in supporting senior executives is preferred as well as the ability to work well under pressure in a busy and dynamic environment. Job Duties: Support the scheduling and execution of complex, in-person and virtual Board meetings, including coordination of high-volume domestic and international travel, transportation and accommodations Liaise closely with administrative assistants of internal executive leadership on scheduling and meeting execution needs Track requests needed from internal stakeholders and work with senior executives to ensure that responses are provided in a timely manner Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed Maintain an extremely detailed calendar and related logistics Timely processing of expense reports and director reimbursements Assist in other Board/Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research, archiving Interact with senior level business leaders in a professional and effective manner both in person and written Can be relied upon to do the job as well as being willing to help other team members when needed Maintain understanding of firm policies Qualifications: Excellent interpersonal and communication skills, both written and verbal High attention to detail, strong organizational skills and excellent follow-through Trustworthy to handle highly sensitive and confidential information Highest degree of integrity, professionalism, diplomacy and discretion required Comfortable working with people at all organizational levels, particularly the senior-most leadership levels Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment Must have excellent judgment and be resourceful Team player with a positive attitude Knowledge of general business, corporate and government cultures Strong proficiency in MS Word, Excel, PowerPoint and Outlook Were committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Overview of the Position: Manages diverse administrative functions for a large, complex department / business unit. Responsibilities include: • Administrative support including telephone, screen email, copy/faxing/filing, meeting preparation, distribution group and organizational chart management, office supplies, etc. • Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; • Coordinates schedules for corporate level executives (scheduling and re-scheduling meetings/appointments, preparing/gathering presentation materials, travel etc.) • Performs travel reservations, including International/Visa requirements, and process travel/expenses • Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive • May be involved in exposure to sensitive information, and must use considerable tact, diplomacy and judgment • Event Management, including Town Halls and misc. events • Other Ad Hoc business requests / activities as necessary Qualifications Required: • 2-5+ years of experience as an Executive Assistant • Calendar and meeting management • Excellent communication skills. Ability to manage multiple phone calls in a professional manner • The ability to interact effectively within a multi-disciplined team, across multiple locations and to interact with senior level executive audience. • Significant time management, organization, multi-tasking, attention to detail, and prioritization skills • Strong computer proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook, Visio) • Proactive and anticipatory work ethic • Flexibility in work schedule, to begin day early and/or finish late, availability on as-needed basis • Ability to take on new responsibilities and work effectively under pressure and time constraints • Familiarity with travel reservation process and systems Desired: • Executive-level support and/or support for multiple executives • Advanced administrative and analytical skills. • Business Support experience • Financial services support experience • Intellectually curious Additional Information CzariaAbaloyan ************/********************************

**Location:** On site in Memphis, TN, Charlotte, NC, Raleigh, NC, Tampa, FL, Miami, FL, Lafayette, LA, New Orleans, LA, Dallas, TX. The Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical administrative support to an individual, or small group of individuals, relieving them of clerical, administrative, and business detail. **Essential Duties and Responsibilities:** + Greets scheduled visitors and directs them to appropriate area or person + Perform clerical duties related to department activities such as typing, filing, distributing mail and answering phones + Composes and types of routine correspondence + Organizes and maintains file system and files correspondence and other records. Creates and maintains database and spreadsheet files + Answers telephone calls, and arranges conference calls + Coordinates manager's schedule and makes appointments + Arranges and coordinates travel schedules and reservations + Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel + Researches, compiles, and analyzes data for special projects and various reports + Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. + Makes copies of correspondence or other printed materials + Prepares outgoing mail and correspondence, including e-mail and faxes + Orders and maintains supplies, and arranges for equipment maintenance + May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations + Assist other AA's and other departments with administrative support as needed + Performs all other duties as assigned **Qualifications:** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and/or abilities required in this position: 1. High school diploma or GED and at least 5 years of experience or equivalent combination of education and experience. **About Us** First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at ******************** (https://urldefense.com/v3/\_\_https:/********************/\_\_;!!Cz2fjcuE!hpq9hPnrucZCPIAVPojVESItIq-FPzhurNdCrQ3JE8Rkx3gMd70nIk6\_kmPxl66\_oJCEsXs0gNunPowMAMHCmBYPOtUxUGI$) . **Benefit Highlights** - Medical with wellness incentives, dental, and vision - HSA with company match - Maternity and parental leave - Tuition reimbursement - Mentor program - 401(k) with 6% match - More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits **Follow Us** Facebook (****************************************** X formerly Twitter LinkedIn (*************************************************** Instagram YouTube (********************************************************** Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Gray is looking to add an Administrative Assistant to their Charlotte, NC office! Responsibilities Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray Qualifications Who we want… (Requirements) The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Charlotte office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. What we expect… (Essential Functions) Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties: Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager. Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files. Coordinate the submittal and shop drawing process with project team. Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files Coordinate proposal and bid package information and coordination of document release. Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes. Write Purchase Order Requisitions for manager approval and processing. Coordinate the archiving of project files. Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable. May assist with writing Subcontract Change Orders and coordinating payment of invoices. Participate in the pool of candidates for receptionist backup. Performs other related duties as assigned. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations. On-site role Location: Auburn Hills, MI (DP World does not offer accommodations for internships) Strong performance could lead to a full-time position after graduation 10-week program that will run from June 2026 to August 2026 KEY ACCOUNTABILITIES Assist with Jira system administration, including handling basic functions and requests Support optimization efforts within IT systems and tools Help troubleshoot user issues and provide technical support Participate in projects related to IT Service Management (ITSM) Document processes and contribute to system improvement initiatives QUALIFICATIONS, EXPERIENCE AND SKILLS Pursuing a degree in Information Systems, Computer Science, or a related field Interest in IT Service Management and systems administration Basic familiarity with Atlassian products (Jira, Confluence) preferred Strong problem-solving and communication skills Ability to manage multiple tasks and prioritize effectively What You Will Gain Hands-on experience with IT systems administration and ITSM processes Exposure to Jira and Atlassian products in a corporate environment Opportunities to develop technical and problem-solving skills Mentorship and guidance from experienced IT professionals Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future. ABOUT DP WORLD Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief. By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies. #LI-JR2 #LI-Hybrid

Compensation: $65,000 Job Overview - Administrative Assistant - 33968 We're seeking a highly organized, tech-savvy Administrative Assistant/Receptionist to support day-to-day office operations and serve as a welcoming first point of contact for visitors and callers. This role blends front-desk professionalism with behind-the-scenes administrative support, ensuring the office runs smoothly and efficiently. Key Responsibilities: Front Desk & Reception (40%) * Greet visitors, clients, and employees with a warm, professional demeanor * Answer and route incoming phone calls; manage voicemail inbox * Maintain clean, organized reception and common areas * Manage visitor check-in, badges, and security procedures Administrative Support (60%) * Draft, format, and proofread documents, presentations, and reports * Manage calendars, schedule meetings, and coordinate conference room bookings * Support travel arrangements, expense reports, and basic purchasing * Assist with data entry, filing, and maintaining digital/physical records * Prepare meeting agendas, take notes, and distribute follow-up * Coordinate office supply inventory and vendor relationships * Support internal events, team meetings, and projects as needed Requirements * 2-5 years of experience in an administrative assistant, receptionist, or office support role * Strong technical aptitude: proficient with Microsoft Office Suite, Teams, shared drives, and general office technology * Excellent communication skills-clear, professional, and customer-focused * Experience supporting multiple team members or departments * Familiarity with CRM, HRIS, or scheduling systems * Comfort with troubleshooting basic office tech issues * Highly organized with the ability to multitask and prioritize * Strong attention to detail and follow-through * Ability to handle confidential information with discretion * Positive, adaptable, and proactive approach to work Additional Job Details Workplace Policy: #li-Onsite Seniority Level: Associate Linked In Poster: #LI-SP1 About our Process * We will notify you if you are selected as a candidate for this role. If not, but you fit our specializations, we'll consider you for future openings, and encourage you to apply for other Sherpa roles you're qualified for/interested in. * Non-Local Candidates: Please note that you are competing with local candidates who don't require relocation expenses and can start quickly, so let us know if you have plans to move to the area soon. * Candidates for all Sherpa opportunities must be authorized to work in the United States. * Sherpa is an Equal Opportunity Employer.

Position TRIO Administrative Assistant Division: Academic Affairs Department: TRIO Student Support Services (SSS) Reports to: Director of TRIO Student Support Services Position Summary The Student Support Services Administrative Assistant will play a crucial role in supporting the TRIO program. The successful candidate will provide administrative support, coordinate program activities, maintain efficient office operations, budget management, serve as primary contact for program participants, faculty/staff, families, and other external stakeholders. This is a full-time 10-month position Essential Duties & Responsibilities The results you will deliver each day that matter most! Administrative Support: Assist in the day-to-day administrative tasks of the TRIO programs. Maintain accurate and organized records, including participant files, program documentation, and statistical data. Prepare and distribute internal and external communications, including emails, newsletters, and program materials. Perform other job-related duties as assigned. Program Coordination: Coordinate logistics for TRIO events, workshops, and activities, and maintain annual event calendar. Collaborate with program staff to schedule meetings, appointments, and participant sessions. Ensure timely and accurate communication with program participants regarding upcoming events and deadlines. Data Management: Collect and input participant data into relevant databases. Generate reports and assist in analyzing program data for assessment and reporting purposes. Maintain confidentiality and adhere to data protection policies. Communication and Outreach: Communicate effectively with program participants, staff, and other external stakeholders. Assist in outreach efforts to recruit eligible students for TRIO programs. Contribute to the development of promotional materials and social media content. Financial Support: Assist in budget tracking and financial record-keeping for the TRIO programs. Process purchase orders, reimbursements, invoices, and travel arrangements per college policies. Education/ Experience What you will need to be successful! Associate degree from an accredited institution required, Bachelor's degree preferred. Proven experience in administrative support roles. Excellent organizational and time-management skills. Strong attention to detail and high level of accuracy. Budge management experience Proficiency in Microsoft Office Suite and other relevant programming software. Effective written and verbal communication skills. Ability to work collaboratively in a team and independently. Sensitivity to the needs of first-generation, low-income, and disabled students. Life at Livingstone College Why we believe you will love working at Livingstone College!! Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community. About Livingstone College: ********************** Livingstone College is an equal opportunity employer that employs qualified individuals based upon job related qualifications regardless of race, religion, ancestry, gender, sexual orientation, national origin, age, disability, marital status, domestic partner status, medical condition, political affiliation or any other classification proscribed under applicable federal, state or local law. Livingstone College complies with all laws regarding reasonable accommodation for disabled candidates and employees. Applicants requiring reasonable accommodation in order to participate in the interview process are requested to contact Human Resources in order to arrange such accommodation. We offer competitive compensation and an attractive benefits package. No recruiters or agencies without a previously signed contract.

Provide direct administrative coordination or support to a department and/or group of professionals. The role involves relieving supported individuals of administrative responsibilities in order to enable greater productivity and efficiency. Represents the firm in a professional manner in all communications and may interface with clients and outside parties. Works under moderate supervision due to previous experience/breadth and depth of knowledge of administrative processes. May exercise discretion and judgment and is capable of compiling information requests and determining trends. Performs simple administrative and staff support duties for the organization. Responsibilities include but may not be limited to: Travel & Expense - Arranges complex travel itineraries and submits expense reports in a timely manner. Calendar & Meeting Coordination - Manages calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.). Employs effective reasoning skills. Info and Data - Updates and maintains contact databases. May include compiling information for inclusion in reports or presentation materials including preparing reports, charts, graphs, or tables as necessary. Office Support - Provides office support to include greeting and interacting with clients, maintaining electronic and hardcopy filing, creating documents, processing invoices, general office management duties, etc. Projects & Processes - Participates in other projects as required. Additional responsibilities as requested. Qualifications: High school education required; Bachelor's degree a plus. At least 2-3 years of experience as an administrative assistant in an office environment. Expertise with Microsoft Outlook, Word, Excel, and PowerPoint. Professional or financial services industry background preferred. Excellent verbal and written communication skills necessary. Willingness to adapt to change. Multitasking abilities. Ability to work in a fast-paced environment. Strong teamwork ability. Attention to detail. Ability to prioritize. Strong organizational skills. Ability to work in a team setting. Ability to maintain confidentiality. Performs complex administrative and staff support duties for the organization.

The Support Assistant is responsible for the weekly, monthly and annual tasks associated with equipment reporting and billing, logistics/heavy trucking, and service center work orders. Being highly motivated and willing to complete any task assigned while having the ability to communicate with other team members and their manager is a must. Using good judgment is required in all duties and any other tasks as assigned and directed by their manager. Essential Duties and Responsibilities * Promote the WBI Core Values. Lead by example. * Serve as a safe and productive member of the PCS department. * Update equipment location, odometer and hour meter readings in Viewpoint; enter truck usage for trucking tickets and meter readings from work orders. * Maintain equipment job lists for monthly billing audit. * Follow up on and bill for missing tools. * Process equipment billing - auto usage and Field Time Console billing. Send monthly email reminder for equipment coding in Field Time Console. * Conduct monthly equipment billing audits to ensure all equipment is billed correctly. Enter unutilized equipment usage for any equipment that was not coded in Field Time Console. * Organize and file of service center work orders. Maintain a list of work order quantity by technician. * Prepare Job Cost Adjustments for service center work orders and damaged equipment. * Match field tickets for department invoices, match and code Comdata receipts. * Summarize Wright Express invoice for job billing and off road fuel tax refunds. * Maintain list of equipment damages by employee; follow up to ensure Equipment Incident Reports are received. * Prepare monthly reports - WBI owned and rented/leased equipment, trucking ticket totals, work order totals, preventative incident totals * File IFTA quarterly tax returns. * Assist/support Facilities & PCS Support Manager, Directory of Support Services, Logistics Supervisor and Service Center Supervisor as needed. * Interact with internal and external customers professionally. * Perform other administrative support-related duties as assigned. Marginal Duties and Responsibilities * Serve as back-up for administrative office support staff as needed. Qualifications * Initiative, people skills and an aptitude for achievement Education and/or Experience * Minimum three years' office administrative support experience * College degree preferred * Excellent organizational skills, communications skills (oral and written), ability to excel at details * Experience and skilled in the use of software programs such as MS Word, Excel, Outlook Knowledge, Skills and Abilities Required * Plan and efficiently organize work in terms of setting and meeting priorities * Interpret and follow oral and written instructions with attentiveness to detail * Use independent judgment and thinking in making sound decisions and in developing solutions to problems * Communicate clearly and concisely; writing, speaking, listening, etc. * Correct English usage, spelling, grammar, punctuation and sentence structure * Ability to support diverse personalities * Ability to maintain a pleasant personality, positive and proactive thinking * Utilize software and data processing applications * Analyze and interpret data * Creative, innovative thinking * Ability to successfully manage multiple tasks simultaneously * Adaptable, flexible and quick to learn new skills and office technology * Discreetly handle confidential and sensitive matters Working Conditions * Indoors - frequently * Outdoors - occasionally * Temperatures - seasonal * Forty-hour work week, occasional overtime if needed Certificates, Licenses, Registrations * OSHA 10-Hour Certification - provided by WB Physical Demands * Sitting for long periods of time * Manual dexterity * Lifting, carrying or moving up to 50 pounds PM20 Wayne Brothers, Inc is an Equal Employment Opportunity/ Affirmative Action Employer. Read our EEO/AAE policy.