Executive administrative assistant jobs in Dover, NJ

G.S. Wilcox & Co. is a leader in the commercial real estate mortgage banking industry, providing debt and equity solutions to developers, real estate private equity firms, institutional investors, and other owners of commercial real estate. The firm, which has been in business for over 30 years, currently has 23 correspondent life insurance company relationships for which it services over $1.9 billion of loans for. The Company is seeking a highly qualified individual for the position of Part Time Executive Administrative and Marketing Assistant. Personal support for firm's Partners - Keep and maintain calendar - Schedule business and personal engagements - Arrange transportation - Perform personal tasks and errands as needed - Take messages and maintain phone log for all calls - Monitor LinkedIn page Administrative - Answer and direct all incoming calls - Greet visitors - Order all office supplies and maintain inventory - Maintain database of all client contact information - Ship all packages and track delivery - Make travel arrangements for the team - Prepare meeting minutes - Register team for industry conferences and seminars - Sort and distribute mail - Maintain common reception area and supply room - Monitor compliance issues on an ongoing basis and make recommendations for implementation - Prepare and maintain the industry events calendar - Maintain and test disaster recovery, cyber security, and document protection plans Marketing - Monitor and update company website and LinkedIn page on a regular basis - Utilize Publisher and Canva to produce company advertisements and event invitations - Produce and compile press releases, newsletters, and company announcements - Create email blasts of newsletters and other marketing correspondence - Organize internal and external events for company - Manage and promote WBENC platform - Produce presentations for client meetings Skills and Qualifications - Minimum of 3 years of experience in an executive assistant and/or marketing role required. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Proficiency with Social Media (including but not limited to LinkedIn). - Highly organized, detail-oriented, and capable of handling sensitive and confidential information. - Excellent verbal and written communication skills. - Experience in supporting senior executives or high-level management. - Ability to multitask, prioritize tasks effectively, and manage heavy workloads in a deadline-driven, fast-paced environment. - Strong problem-solving skills and attention to detail. - Ability to work independently and as part of a team. - High level of discretion, professional demeanor, integrity, and ethics. - Strong interpersonal skills and the ability to build relationships with stakeholders. - Ability to run errands as needed. * The hours are 8:30am-2:30pm Monday through Thursday, and the position is in-person. Salary Range: $28-$32 / hour, depending on qualifications and experience.

Duties of Administrative Assistant: The Administrative Assistant will provide customer service Maintaining and organizing files Review and process purchase orders The Administrative Assistant will handle answering phone calls/emails Updating customers on orders Scheduling meetings and appointments The Administrative Assistant will be focused on managing customer accounts Ordering supplies and materials Requirements of The Administrative Assistant: Prior experience within e-commerce space is helpful but not required Knowledge of Microsoft Office Suite Bachelor's Degree a plus

Assist with various administrative tasks Manage and track pending and expiring leases Maintain leases and renewal documents for management office · Manage paper and electronic filing systems by routing various documents · Collect and maintain records of rental payments and payment dates. · Verify income, assets, and expenses, and complete file tracking sheet for each applicant.

Job description Job Title: MEDICAL EXECUTIVE ASSISTANT Job Type: Full-Time Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply. The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care. Key Responsibilities: Executive Support: Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings. Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries. Prepare and organize materials and documents for meetings, presentations, and conferences. Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc Calendar and Time Management: Maintain and update the practice owners calendar, ensuring all personal and professional commitments are met on time. Schedule and prioritize meetings, appointments, and events, ensuring the owners time is managed efficiently. Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks. Correspondence and Communication: Screen and manage phone calls, emails, and other communications on behalf of the practice owner. Draft, proofread, and send emails, letters, and other forms of correspondence. Maintain confidential communication, both personal and business-related. Office and Administrative Tasks: Assist in managing medical practice-related administrative tasks. Prepare, review, and file documents for the owners review, including financial reports and medical practice records. Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized. Special Projects: Assist with various ongoing projects, both for the practice and the practice owners personal business interests. Research and compile information as needed for decision-making or business planning. Assist with event planning, including practice-related events, conferences, or personal engagements. Relationship Management: Cultivate and maintain positive relationships with clients, staff, and other external parties. Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders. Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests. Confidentiality and Discretion: Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters. Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents. Attend Marketing events to help educate patients and the community on our services Fill in for medical assistants who call out Attend clinic office hours with the physician, to perform medical assistant duties and also translate Qualifications: High school diploma or equivalent; Associates degree or higher preferred. MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting MUST be bilingual MUST speak MEDICAL Spanish and be fluent in Spanish Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant, in a healthcare setting. Strong organizational skills with the ability to prioritize tasks and meet deadlines. Excellent written and verbal communication skills in both English and Spanish Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems). Strong problem-solving abilities and a high level of initiative. Exceptional interpersonal skills and the ability to work effectively with diverse individuals. Ability to work independently and manage multiple tasks simultaneously. MUST have 5 years Previous experience with medical terminology and direct patient care Physical Requirements: Ability to sit, stand, and walk for extended periods of time. Ability to lift up to 15 lbs. * Job Types: Full-time, Part-time Pay: $19.50 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Weekends as needed Education: Associate (Preferred) Experience: Medical assistant: 5 years (Required) Location: Clifton, NJ 07012 (Preferred) Ability to Commute: Clifton, NJ 07012 (Required) Ability to Relocate: Clifton, NJ 07012: Relocate before starting work (Required) Work Location: Hybrid remote in Clifton, NJ 07012

Consistently ranked as a Best Place to Work in New Jersey , Nisivoccia LLP, a well-established regional CPA and Wealth Management firm, is seeking a Senior Wealth Management Assistant to support our growing team. We are looking for a poised, polished, and experienced professional who excels in providing exceptional service in a fast-paced, client-focused environment. The ideal candidate will combine strong administrative expertise with a deep commitment to client care, attention to detail, and teamwork. This role requires excellent communication skills and the ability to manage multiple priorities with professionalism and discretion. Key Responsibilities Coordinate client review meetings and appointments, including all pre- and post-meeting preparation and follow-up Collaborate with clients and advisors to complete custodian- and firm-specific paperwork for account openings and maintenance Handle client requests and account service inquiries with efficiency, accuracy, and care Manage and maintain the firm's CRM database to ensure data integrity and timely follow-up Generate reports and deliverables for both client-facing and back-office needs (e.g., Letters of Instruction, plan designs, illustrations, action item summaries) Respond to client calls, emails, and correspondence promptly and professionally Learn and adapt to various technology platforms to support both client and operational workflows Requirements Licenses Required: Series 7, 66, Life & Health Proven experience providing administrative and client service support within a financial or wealth management environment Exceptional interpersonal and telephone communication skills High level of organization, accuracy, and time management in a deadline-driven environment Demonstrated ability to work both independently and collaboratively across departments Strong commitment to client confidentiality and professional integrity Proficient in Microsoft Office Suite; CRM experience strongly preferred Bachelor's degree preferred

Executive Assistant | Hudson Tunnel Project About the Company & Project Our client is a leading global Consultancy renowned for delivering high-profile, complex, iconic, large-scale capital projects. We are currently seeking a dedicated and accomplished Executive Assistant for the Hudson Tunnel Project (HTP). This is a once in a lifetime opportunity to contribute to this landmark project that is poised to deliver transformative impacts across economic, transportation and environmental sustainability. The busiest rail connection between New York, New Jersey, and the Northeast Corridor, the Hudson Tunnel Project will improve capacity, reliability, and resiliency of commuter and intercity rail transit serving 800,000 daily passengers from Washington, D.C. to New York and New England. This is a milestone project that is slated to receive nearly $12 billion in federal funding, the largest investment in a mass transit project in modern history. As the Executive Assistant, you will play a pivotal role in the delivery of this significant project. This is a fantastic opportunity to be part of a mission that aligns with our clients purpose: to create responsible places that bring transformative impact to their people, communities, and societies. Key Responsibilities: Provide comprehensive administrative support to the project executives, including managing their calendars, scheduling meetings, and arranging travel logistics. Act as the main point of contact for all communication, both internally and externally, for the project executives. Prepare and review documents, presentations, and reports for the executives, ensuring accuracy and professionalism. Coordinate and organize project meetings, including preparing agendas, taking minutes, and following up on action items. Manage and maintain project documentation, ensuring it is up-to-date and easily accessible for the project team. Assist with budget management, including tracking expenses and processing invoices. Proactively identify and resolve any administrative issues that may arise, ensuring the smooth operation of the project. Qualifications: Bachelor's degree in Business Administration, Communications, or a related field. Experience as an Executive Assistant, preferably in a construction or engineering environment. Excellent organizational and time management skills, with the ability to prioritize and multitask effectively. Strong communication skills, both written and verbal, with the ability to interact with individuals at all levels. Proficiency in Microsoft Office suite and experience with project management software. Ability to maintain confidentiality and handle sensitive information with discretion. Strong attention to detail and accuracy. Proactive and able to work independently, with a high level of initiative and problem-solving skills. The estimated salary for this position is $100,000 - $120,000. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications. This is an excellent opportunity for an Executive Assistant looking to work on the most challenging, high-profile and innovative projects. If you're an ambitious professional who thrives in a client-facing role and enjoys delivering solutions that drive project success, we encourage you to apply. Platinum Global Talent Solutions is committed to providing equal employment opportunities to all qualified individuals. We refer candidates based on their qualifications and experience, without regard to race, color, religion, national origin, sex, age, disability, veteran status, or any other legally protected status. Why this is a Great Opportunity Full-time position with competitive compensation Opportunity to work in a client-facing role delivering significant and impactful capital projects. Collaborative and supportive work environment with the opportunity for growth in your career Comprehensive benefits package including medical, dental, vision, life insurance, AD&D, disability Insurance, 401(k).

About Us Elizabethtown Gas is a natural gas utility company that delivers safe, reliable, and affordable natural gas to over 300,000 residential, commercial, and industrial customers in Union, Middlesex, Sussex, Warren, Hunterdon, Morris, and Mercer counties. At our core, we're dedicated to being a committed community partner, delivering exceptional customer service and developing innovative clean energy solutions to meet the needs of the future. At Elizabethtown Gas, we believe that our employees are our most valuable asset. Whether you're a seasoned operations technician or an early-career legal professional, our culture, inclusive workforce, and leadership development and training programs will provide you with the tools you need to either kickstart your career or bring it to new heights. Position Summary This role provides essential administrative support to the President of Elizabethtown Gas (ETG), enabling them to concentrate on advancing the business. The individual in this position works closely with the President and leadership team to help translate the strategic plan into effective execution. They also play a key role in streamlining communication between the ETG President, ETG leadership, and the SJIU support team. Essential Duties and Responsibilities: * Facilitating the development of strategic presentations and project proposals, coordinating input for the ETG leadership team, and ensuring all materials are thoroughly edited and refined. * Tracking and following up on outstanding questions and deliverables requested by the ETG President and leadership team to ensure timely resolution. * Compiling and enhancing analytical reports and supporting documentation for both recurring and ad hoc meetings. * Curating the monthly accomplishments list by reaching out to contributors for clarification and recommending the top 3-5 highlights to the President for submission to senior SJI leadership. * Managing the President's calendar and coordinating monthly staff meetings and ETG Operating Results sessions, including scheduling, agenda preparation, guest facilitator coordination, and sending reminders. * Entering payroll and overseeing the approval process for Presidential documents such as contracts, staffing requests, and wet signatures in Workday Strategic Sourcing (Scout), while liaising with Legal, requesters, and the President to ensure timely completion. * Preparing and submitting monthly expense reports, generating mileage logs, and coding invoices for payment processing. * Arranging travel logistics, including registration, hotel accommodations, and transportation for conferences and business trips. * Overseeing the Employee Engagement calendar to ensure timely coordination of quarterly initiatives, including Monthly Food Trucks, Town Hall meetings, and ride-alongs that promote employee morale and involvement. * Serve as the primary ETG liaison with Corporate Communications and HR for corporate events, such as Employee Appreciation Day, Biometric Screenings, and other engagement activities. * Providing administrative and operational support to the ETG Leadership team as needed. * Assisting SJI and IIF staff temporarily assigned to Green Lane by reserving meeting rooms, arranging meals, and handling other logistical needs. Qualifications Qualifications and Skills: Required Background: * High School Diploma or GED * Typically requires 2- 4 years of related experience * Prior experience working in confidential environment Required Skills: * Strong analytical skills for interpreting data and supporting strategic decisions * Experienced with technology platforms and digital tools relevant to the role, such as Microsoft Office Suite, Workday, and DocuSign * Ability to work independently with minimal supervision * Leadership capability in team settings and project environments * Sound judgment and decision-making under pressure * Effective interpersonal skills for collaboration and communication * Aptitude for solving problems with creativity and logic Preferred Skills: * Demonstrated success in engaging with executive-level stakeholders, including corporate officers and board directors Explore the Possibilities South Jersey Industries employs a diverse range of talent - from construction contractors to environmental specialists. Regardless of the position, mentoring and networking, hands-on experience, gaining industry knowledge and the opportunity to make a meaningful impact on our business and in our communities are all exciting ways that we welcome our employees at SJI. And as a company committed to creating an engaging culture built on inclusion and diversity, you're sure to find an opportunity that makes you feel included, empowered, and ready to "bring your whole self to work" every day. Benefits Package Overview SJI offers a competitive and comprehensive benefits package to eligible employees. The SJI "Total Rewards" Benefits Package include: * Flexible vacation, Paid Time Off, and Sick Leave package * Comprehensive Health, Dental, and Vision Insurance * Short-term and Long-term Disability Insurance * 401(k), with generous company match * Employee Resource Groups to encourage employee engagement, nurture professional development, and foster an inclusive environment. Equal Opportunity/Affirmative Action Employer At this time, SJI is only considering applicants authorized to work in the United States currently and in the future without the need for visa sponsorship. Compensation Range: $23 - 37 We are committed to pay transparency and ensuring equitability compensation for all employees. The pay range for this position reflects the base salary only and does not include benefits, bonuses, or other forms of compensation that might be part of the total compensation package. The specific salary offered will be based on a candidate's qualifications, education, and experience.

sciences Character Biosciences is a precision medicine company pioneering targeted therapies for polygenic diseases, with an initial focus on ophthalmology. Our patient data platform integrates genomics with deep, longitudinal clinical and imaging data, enabling us to uncover genetic drivers of disease progression, advance novel therapeutics, and define patient stratification strategies that improve clinical success. Our interdisciplinary team, comprising experts in clinical science, data science, statistical genetics, computer vision, and drug discovery, utilizes this platform to determine genetic drivers of disease progression, advance novel therapeutics and define genetics-based patient stratification. Powered by our data platform, Character Bio is currently advancing two programs in Dry Age-related Macular Degeneration (AMD) with additional programs for other disease areas (e.g. Glaucoma) in earlier stages of discovery research. Founded in 2018, Character has raised capital from leading investors at the intersection of healthcare and technology, including an oversubscribed $110+ million Series B in 2025 co-led by aMoon and Luma Group, with participation from Bausch + Lomb, Sanofi Ventures, Innovation Endeavors, Catalio Capital Management, S32, KdT Ventures, and Jefferson Life Sciences. We also maintain a multi-target drug discovery collaboration with Bausch + Lomb to develop innovative precision medicines for AMD. The Opportunity We are seeking a highly organized, proactive, and resourceful Business Services Executive Assistant to provide high-level support to members of our C-Suite while also overseeing day-to-day office management responsibilities for our New Jersey City HQ (approx. 15 people). This dual-role position is ideal for someone who thrives in a fast-paced, dynamic environment, balancing executive-level priorities with operational needs that keep our workplace running smoothly. This role requires a minimum of 3 days/week onsite in our Jersey City office, including Mondays, Wednesday and at least one other weekday. Some weeks may require 5 days/week onsite presence depending upon meeting and events schedules. Responsibilities Executive Assistance (80%) Provide direct administrative support to the company's 4 C-suite executives, including heavy calendar management, travel coordination, meeting preparation, and expense reporting. Draft and edit correspondence, presentations, and reports on behalf of executives. Prepare board materials, take meeting minutes, and follow up on action items. Act as a gatekeeper, prioritizing requests and ensuring executives' time is managed efficiently. Handle confidential information with discretion and professionalism. Office Management & Operations Support (20%) Oversee daily office operations, organization and service offerings Serve as point of contact for all workplace-related issues and address employee concerns promptly Manage relationships and coordination with vendors, building management, and office service providers Oversee visitor registration and provide logistics and planning support for guest visits Manage office supplies, kitchen restocking, equipment, mail and deliveries, and facilities needs, including space planning and employee gifts Manage office budgets and track expenses related to supplies, vendors, and facilities Coordinate onsite events, lunches, meetings and team-building activities Oversee workplace cleanliness and maintenance Ensure the workplace is compliant with all safety standards and regulations Support Finance with expense and reimbursement reconciliation via Expensify Partner with HR on new hire onboarding, providing workplace safety tour (Jersey City), and ensuring all new hires have what they need to feel supported in their new role Support HR with team adherence to workplace policies Support for other HR & Operations tasks as needed About You You are highly organized, detail-oriented, and thrive in an environment where no two days look the same. You anticipate needs before they arise and take initiative to solve problems quickly and efficiently. You demonstrate good judgment in selecting methods and techniques for obtaining solutions and escalating issues. Confidentiality and discretion come naturally to you, and you're comfortable supporting executives on sensitive matters while maintaining professionalism at all times. You balance a polished, executive-facing presence with a hands-on, “roll up your sleeves” approach to office operations. You are resourceful, adaptable, and able to prioritize competing demands. Building strong relationships comes easily to you, whether you're partnering with leadership, managing vendors, or helping colleagues across the company. Above all, you're someone who takes pride in creating a smooth, organized, and positive work environment for the entire team. 5+ years of experience as an Executive Assistant to C-suite, Office Manager, or similar role, ideally supporting senior leadership. Exceptional organizational skills with the ability to manage multiple priorities simultaneously. Strong communication skills (written and verbal) and a high level of professionalism. Knowledge of safety and security procedures within the workplace Proven ability to negotiate with vendors and manage budgets effectively Proficiency with Microsoft Office Suite, Google Workspace, and other productivity tools; experience with Expensify a plus. Ability to anticipate needs, take initiative, and solve problems independently. Discretion in handling sensitive information. Compensation & Benefits The annual pay range for this full-time position is $110,000 -$135,000 + equity + benefits. Benefits include a competitive salary, strong equity incentives, medical, dental, vision, 401(k), commute stipend and an accrued paid time off policy. Character is committed to recruiting, developing, and supporting colleagues from all backgrounds. We embrace diversity, equity, and inclusion as an integral part of our culture.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Job Description About Our Client Our client represents a distinguished, family-run live entertainment enterprise with more than 100 years of leadership in the performing arts industry. Managing landmark theatrical venues-including top-tier Broadway theaters-this company both produces and showcases exceptional stage performances and musical events while pioneering new approaches to captivate tomorrow's audiences. Position Summary Our client seeks an outstanding Executive Assistant to deliver comprehensive administrative support to the President/Owner and family members. This position demands a distinctive combination of executive assistance, personal support, and administrative excellence executed with complete professionalism and confidentiality. The successful candidate will be self-motivated, exceptionally well-organized, and capable of identifying needs and acting autonomously within the dynamic entertainment business landscape. Primary Responsibilities Executive & Administrative Support: Maintain and update executive contacts and personal donation records Coordinate conference room calendars and executive office meal orders Provide desk coverage for Senior Executive Assistant as needed Screen and manage incoming calls; deliver accurate messages Exercise sound judgment in handling confidential information Travel & Event Coordination: Manage opening night events, invitations, gifts, and event photography Coordinate holiday gift wrapping and delivery Arrange personal reservations and appointments Coordinate ticketing schedules for special events Organize and schedule travel arrangements for executives Oversee family holiday cards and mailings Family & Household Management: Organize and submit medical reimbursements Track school payments and donation records Manage household vendor contacts, board lists, and insurance documentation Review personal financials and handle errands as needed Maintain household calendar of school events and family activities Additional Duties: Respond to emails, texts, and calls outside normal business hours when necessary Prioritize projects according to family needs Perform additional duties as assigned Provide office management support- Order stationery and supplies Take immediate, effective action in high-pressure situations Schedule: Monday through Friday, 10:00 AM to 6:00 PM Some evening and weekend availability may be needed Requirements Strong verbal and written communication skills Exceptional organizational and multitasking abilities Bachelor's degree in Business Administration, Office Management or equivalent Advanced proficiency in Microsoft Office Suite High degree of attention to detail Professional demeanor and appearance 5+ years of relevant executive assistant or high-level administrative experience (preferably within the entertainment industry) Resourceful problem-solver who thrives in emergency situations Proven ability to handle confidential information with discretion Team player with excellent character and work ethic Experience with QuickBooks Benefits Compensation: $110,000 - $120,000 base Benefits: Comprehensive medical, dental, vision, life insurance, LTD and PTO Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ****************************** Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: Rhode Island: We do not request or require salary history from applicants. Connecticut: We provide wage range information upon request or before discussing compensation. New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. 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Schedule: Full Time, Monday-Friday, 8:00 AM-5:00 PM Salary: $60,000-$90,000 About the Role We are seeking a highly organized, proactive Executive Assistant to support the Director of Technology. This role is ideal for someone who takes ownership, stays ahead of priorities, and keeps a fast-moving executive organized and effective. You'll play a key role in managing schedules, tracking follow-ups, organizing information, and ensuring nothing falls through the cracks. This is a trusted position that requires independence, discretion, and strong judgment. What You'll Do Executive & Administrative Support • Manage and optimize the Director's calendar, meetings, and priorities • Attend meetings, take clear notes, and track action items • Maintain follow-up lists and ensure commitments are completed on time • Organize digital files, documents, and internal records Operational Coordination • Act as the main administrative point of contact for the Director • Prepare materials and information ahead of meetings • Support departmental coordination and internal communication • Identify bottlenecks and help keep projects moving Independent Problem Solving • Work independently with minimal supervision • Anticipate needs and handle tasks before being asked • Make decisions on routine matters and escalate when appropriate • Offer solutions and next steps when challenges come up Communication • Draft emails, messages, and internal communications • Ensure timely responses and professional follow-through • Represent the Director with professionalism and discretion What You Bring • Prior experience as an Executive Assistant, Administrative Assistant, or Project Coordinator • Strong note-taking, documentation, and organizational skills • Excellent time management and ability to juggle multiple priorities • Comfortable working independently in a fast-paced environment • Professional, discreet, and trustworthy • Strong written and verbal communication skills Technical Skills • Proficient in Outlook, Teams, and Microsoft Office • Strong digital file organization skills • Able to learn internal systems quickly Why This Role Matters You are the person who keeps the Director focused, prepared, and operating at a high level. Your organization and follow-through directly impact the success of the Technology team. Final Invitation to Apply If you're organized, proactive, and enjoy supporting senior leadership in a fast-moving environment, we'd love to hear from you. Email Resume: ********************* Apply Online: Refer a friend, get up to $1000!

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description To provide a comprehensive proactive admin service; Routinely handle all admin/secretarial duties, including setting up meetings, scheduling appointments, maintaining calendar and proactive email management for the department Director; Arrange meetings, events and conferencing (telephone and video) involving groups of people in different locations and organisations, ensuring that all-admin details are considered; Responsible for international and domestic travel arrangements as necessary; prepare itineraries, transportation arrangements. Exercise judgement and act independently while handling admin details for a variety of matters in department head's absence including communication with other departments, outside companies, consultants, vendors and internal senior managers; Prepare/collate presentations, correspondence and reports for department and team. Prioritise work to meet department needs, exercising initiatives and judgement in making decisions.

Job Description Executive Assistant Job Classification: Exempt Full-time Reports to: Senior Executive Vice President (SEVP) Requirements: 1-2 year(s) of experience in a similar role or internship supporting executives, finance, or analytics functions. Education: Currently enrolled in or has completed a Master of Business Administration (MBA) program, with an undergraduate degree in Business, Finance, Economics, or a quantitative-related field. Relevant certifications (e.g., Data Analytics, Project Management) are a plus. TRAVEL: Approximately 0-15% o 15-30% o 30-60% Salary Range: $55,000 - $75,000 Company Overview: A growing company with local roots, COPS Monitoring offers a competitive salary along with many great benefits such as Health Insurance, 401(K), Tuition Reimbursement, and great company events! The security industry is exciting, and the company offers opportunities for growth and advancement, all while maintaining a family atmosphere. Position Overview: The Executive Assistant provides direct support to the SEVP and plays a key role in ensuring the efficiency of executive operations. This role is ideal for a driven individual currently pursuing an MBA or holding a Bachelor's degree in Business or a quantitative field who wants to gain hands-on experience working alongside senior leadership in a fast-paced, data-driven environment. Acting as a strategic partner to the SVP, this position involves financial analysis, project coordination, and operational insight, offering a unique opportunity to learn the inner workings of executive decision-making and leadership within one of the nation's most respected monitoring companies. Key Competencies: Analytical Mindset: Demonstrated ability to analyze financial data, prepare management notes, and distill complex information into actionable insights. Adaptability: Open-minded, eager to learn, and comfortable “rolling up your sleeves” to assist with both high-level strategy and hands-on execution. Initiative: A self-starter who can work independently, anticipate needs, and proactively identify solutions. Professionalism: Strong communication, organizational, and time-management skills; able to handle confidential information with discretion. Team-Oriented: Comfortable working across departments and engaging with multiple stakeholders while maintaining composure in a fast-moving environment. Technical Proficiency: Skilled in Microsoft Office (especially Excel and PowerPoint); familiarity with data analytics tools is a plus. Key Responsibilities: Serve as the primary support to the SEVP, attending meetings, taking detailed notes, and preparing concise follow-up reports. Conduct financial and operational analyses to support executive decision-making. Coordinate cross-departmental initiatives and ensure timely completion of deliverables. Prepare management briefings, presentation decks, and strategic summaries for internal and external meetings. Maintain awareness of key projects, timelines, and company initiatives to keep the SEVP informed. Perform administrative duties including scheduling, correspondence, and document preparation with a high degree of accuracy. Support the SEVP with ad-hoc research, data collection, and business analytics projects. Uphold confidentiality and professionalism in all matters. Work on-site daily at the Williamstown office and represent the SEVP in meetings when necessary. Physical demands, work environment, and attendance requirements: The physical demands, work environment, and attendance requirements characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Physical Demands: Minimal physical demands. Work Environment: The noise level in the work environment is usually minimal. Attendance requirements: This position is salaried exempt. We are proud to offer equal employment opportunities (EEO) to all regardless of race, gender, ethnicity, disability, or veteran status. We maintain a drug-free workplace. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Vision insurance Life insurance Paid sick time Paid time off Tuition reimbursement In addition to applying online, all applicants should email their resume to: ****************************

We are seeking a highly capable Executive Administrative Assistant to support senior leadership in a fast-paced manufacturing environment. This role goes beyond traditional executive administrative duties and requires someone who is proactive, decisive, and able to operate independently while exercising sound judgment about when to involve executives. The Executive Administrative Assistant will serve as a key point of contact for both internal teams and external partners, including vendors and customers. This individual must be comfortable managing competing priorities, handling sensitive information with discretion, and adapting quickly as business needs evolve. The ideal candidate is organized, confident, personable, and eager to learn and grow with the company. This position is well-suited for someone who thrives in an operations-driven environment and enjoys taking ownership while contributing to the overall efficiency and professionalism of the organization. Responsibilities Key Responsibilities Provide high-level administrative support to executive leadership Manage calendars, meetings, travel arrangements, and correspondence Act as a liaison with vendors, customers, and internal stakeholders Prepare documents, reports, and presentations as needed Track action items and follow up to ensure timely completion Support coordination across departments and assist with special projects Exercise independent judgment while knowing when to escalate or involve executives Qualifications Ideal Candidate Attributes Decisive, self-directed, and comfortable working independently Strong communication and relationship-building skills Professional, friendly, and customer-focused Highly organized with strong attention to detail Quick learner with the ability to adapt and grow in the role Experience in a manufacturing or operational environment is a plus Pay Range USD $28.00 - USD $35.00 /Hr.

We currently have an opportunity for an Executive Assistant to support the CEO of a growing commercial real estate development firm in the Middlesex, NJ area (zip code 08846) - Prepare correspondence and documents - Maintain and update executive calendar and schedule meetings/conference calls and travel arrangements - Respond to inquiries - Process invoices - Coordinate projects as needs arise Position requirements: - At least 7 years of related executive level administrative experience - Proficiency with MS Office - Excellent organizational skills and attention to detail - Strong communication skills

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Position Details: Title: Executive Assistant Duration: 6 month (may extend) Location: Hoboken, NJ Requirements: • 3 to 6 Years Experience • Must have experience working with high level executives and be able to come in and hit the ground running • Duties include but are NOT limited to: scheduling travel, expenses, calendar management, scheduling conference rooms, screening calls and emails, communicate with other parts of the business. • Must be organized, Familiar with Microsoft Office, including Outlook for calendar scheduling, Microsoft Word, PowerPoint. • MUST be an EXPERT in PowerPoint • Must be able to manage projects independently/be able to help executive put things together • Must have Good Corporate Experience having worked in large companies • Excellent follow up is an absolute must • Must be: capable of multi tasking, highly proactive, intuitive, excellent judgement, self-sufficient and sharp Additional information: Needs someone who has had experience supporting more than one person at a time. Needs someone who is good with calendar management, travel expenses, is comfortable on the phone. Additional Information To know more on this position or to schedule an interview please contact: Monil Narayan **************

Job DescriptionDescription: The Office Administrator and Executive Assistant position supports GMM Habitat's mission by providing executive administrative support to the Chief Executive Officer. This role provides administrative support to the Senior Leadership Team who lead Resource Development, Marketing & Communications, Advocacy, Family Services, ReStore, Construction, Finance and Home Repair. This position serves as the receptionist for the main office in Randolph. This position provides an exciting opportunity for the right individual who is a self-starter and quick learner to interface cross-functionally in the organization with leadership. This job is in-person in the Randolph office 5 days a week. Administrative Functions: 1. Executive Assistant to CEO: Provide administrative executive support to the Chief Executive Officer and coordinate activities related to the Board of Directors. Some duties required for this position include but are not limited to, setting up meeting schedules, logistics and follow-up, taking meeting minutes, maintaining accurate RSVP lists, document processing, data entry, filing, record keeping, mail processing and drafting correspondence on behalf of the CEO. 2. General Office Support: Provide day-to-day general office support under the direction of the Director of Operations, and assist Senior Leadership with document proofreading, document routing for signatures, word processing, spreadsheets, data entry, photocopying, mail merge and filing. Activities include but are not limited to coordination of all aspects of daily mail, express mail and bulk mailings, processing the printing thank you letters, special event invitations/announcements, printing and proofreading legal documents. Other duties include: ensuring maintenance on all office equipment, ensuring adequate supply of all office supplies; maintaining supply inventory; maintaining supply room in an orderly manner; data entry for general mailing lists and volunteer records; generating and maintaining routine reports; and maintaining the general tidiness of the office. 3. Reception: Front desk reception responsibilities include greeting and assisting all guests and visitors to the office, answering a multi-line phone system and directing callers, taking and distributing phone messages with accuracy. This position is required to handle routine requests by callers and maintain a record of all calls in addition to responding to and routing office emails to the appropriate staff person. This function requires a positive and friendly demeanor and excellent customer service while interfacing with both internal and external stakeholders. 4. Other duties: Perform other duties and special projects as requested by the CEO or Director of Operations. Requirements: Skills & Education Requirements: The successful candidate must have at least five years' experience in an administrative role and must be bi-lingual in Spanish with a high school diploma or equivalent. However, an associate's degree in business, communications, math, record management, or professional development is preferred. Non-profit work experience is preferred. This position requires professional office experience with a working knowledge of current office procedures and practices. The candidate must have excellent computer skills using Microsoft Office programs specifically Outlook, Word, Excel, and PowerPoint. This position requires the ability to operate and troubleshoot typical office equipment. The successful candidate can manage multiple projects at one time, work in a fast-paced office environment and work as a team player. The candidate must be able to coordinate, organize, and prioritize tasks to meet deadlines. The candidate must possess the ability to interface with all types of individuals in a professional manner and provide excellent customer service. Excellent communication and interpersonal skills are required-oral, written and public relations. The successful candidate must possess an excellent telephone manner and flourish in a busy office environment. The Organization Greater Middlesex & Morris Habitat for Humanity (GMM Habitat) is a nonprofit organization and an affiliate of Habitat for Humanity International. GMM Habitat is one of 14 Habitat affiliates in NJ. The organization's mission is to provide safe and affordable housing solutions to low- and moderate-income families and individuals throughout its Geographic Service Area-Morris and Middlesex Counties and the greater Plainfield area. Affordable housing solutions offered by the organization include constructing new for-sale homes, providing critical home repairs, and tithing financial support to international affiliates within Habitat's global network. The $10+ million organization is made up of dedicated staff and volunteers and is led by its CEO, a 19-year veteran of the organization. This complex and growing organization, with a paid staff of 60, relies on volunteers to carry out many activities in all functions of its work. To help fund its mission, the Morris ReStore, a 33,000+ s.f. retail operation located at GMM Habitat's Randolph campus generates over $3M in revenue each year and is one of the highest grossing Habitat ReStores in the country. GMM Habitat has a stellar reputation in the local community, across the state and nationally among Habitat affiliates. It is a progressive and forward-thinking business with a clear vision and strategic plan for growth in the current year and beyond. GMM Habitat Benefit Summary Comprehensive medical/dental/vision plans Company paid Life / LTD plans 401(k) with company match Paid time off for vacation, sick and holidays

Job DescriptionDescriptionAbout us: Topology is all about collaborative planning and people centered community development. Our team helps public and private clients articulate clear goals, guide investment, and use creativity to manage the planning process. We lead projects and seek community consensus while meeting multiple bottom lines. We produce master plans, neighborhood plans, redevelopment plans, and site plans that are effective, feasible, and catalytic. We are effective project managers and problem solvers. We seek an Executive Assistant who is ready to shape the future of our workplace and help drive impact from behind the scenes. We're a tight-knit, forward-thinking team that thrives on efficiency, creativity, and collaboration. We're looking for someone who is organized, proactive, and energized by the opportunity to support both our people and our leadership. From onboarding new talent to helping manage the CEO's day-to-day, you'll be at the heart of our operations. At Topology, we believe strong internal systems are the foundation for doing transformative work externally. Join us and help build that foundation. About the role: As a part-time Executive Assistant you are a support system within the Operations Team at Topology. You will be responsible for HR functions covering the full employee life cycle. Additionally, you provide essential support to the CEO assisting in the management of his calendar and emails. And you will actively participate in and contribute to the Topology culture and brand. Key ResponsibilitiesCalendaring and In Office Support: Support CEO and senior leadership with calendar and email management, including preparing and editing correspondence, communications, and other documents, ensuring all communication is professional, clear, and includes detailed information. Schedule and facilitate a daily recap meeting with the CEO to review key emails, urgent matters, and important updates, ensuring timely attention to priorities and smooth communication flow. Plan and schedule events for the team, including company holidays, employee relations functions, recruitment events, and team gatherings. Provide support with financial record keeping, including tracking and reconciling monthly escrow accounts. Manage and maintain organized business and contract files. Provide in-office support, including assisting with office management tasks such as ordering supplies, managing office equipment, and coordinating with vendors, and arranging office cleaning. HR Administration: Maintain accurate data entry and records management across HR systems and databases. Provide administrative support for HR filing and documentation process. Assist with onboarding and offboarding processes to ensure a smooth employee experience. Support compliance with labor laws and internal HR Projects Coordinate logistics and take notes for the weekly team meeting. Assist with recruitment efforts, including scheduling interviews and managing candidate communications. Demonstrate discretion and maintain strict confidentiality with sensitive company information. Employee Relations: Respond promptly to employee inquiries and requests, providing accurate information or directing them to the appropriate resource, and escalating complex issues to HR or leadership as needed Support positive and inclusive team culture by actively participating in Diversity, Equity, and Inclusion (DEI) initiatives, including serving on DEI committees. Skills, Knowledge and Expertise Associate's degree preferred or equivalent work experience. High attention to detail with a commitment to accuracy Ability to handle complex, political and sensitive situations. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent time management and organizational skills. Proven ability to meet hard deadlines. Exceptional verbal and written communication skills, with a focus on clarity and professionalism. Skilled in data management and maintaining accurate records. Your Competencies Communicates Effectively - Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Collaborates- Builds partnerships and works collaboratively with others to meet shared objectives. Nimble Learning- Actively learns through experimentation when tackling new problems, using both successes and failures as learning fodder. Plans and Aligns - Planning and prioritizing work to meet commitments aligned with organization goals.

Executive Assistant The Executive Assistant (EA) acts as a trusted partner to the Co-Managing Partner. This role goes beyond traditional administrative duties by anticipating needs, managing complex schedules and communications, driving follow-through on key initiatives, and serving as a liaison between the executive and internal and external stakeholders. The ideal candidate is detail-oriented, proactive, discreet, and thrives in a fast-paced, dynamic environment. Responsibilities Manage the Co-Managing Partners calendar, ensuring time is aligned with strategic priorities. Manage the Co-Managing Partners inbox, triaging communications and ensuring timely responses and follow-ups. Prepare agendas, materials, and follow-ups for key executive and partner meetings. Track and synthesize information from meetings and communications to provide actionable insights. Review organizational inboxes to identify trends, flag issues, and surface opportunities. Be attentive to and proactive about the Co-Managing Partners preferences related to preparation, communication style, optimized scheduling, and travel. Drive accountability and follow-through across the Co-Managing Partners direct reports. Build strong relationships across the executive team to ensure leaders are equipped to deliver on goals. Coordinate the Co-Managing Partners professional event and travel logistics. Serve as a trusted thought partner to the Co-Managing Partner. Qualifications: Bachelors degree in Business, Communications, or a similar field. 2-3 years of relevant experience, ideally in a small business or professional services environment required. Proven experience supporting C-level executives. Exceptional project management, communication, and organizational skills, with the ability to manage multiple initiatives simultaneously. High emotional intelligence, discretion, and a solution-oriented mindset, with a demonstrated ability to influence and drive results across all levels of the organization. Always Choose Exceptional | Lead with Integrity | Embody Respect and Care Deeply | Embrace Change and Innovation Note:Candidates must be authorized to work in the US or Canada; we cannot provide sponsorship at this time.