Executive Assistant
Executive administrative assistant job in South Bend, IN
Executive Assistant DEPARTMENT: Circuit Court WORK SCHEDULE: Monday- Friday; 8:00 a.m. to 4:30 p.m. SALARY: $48,000.00 STATUS: Full- Time FLSA STATUS: Non-Exempt To perform this position successfully, an individual must be able to perform each essential function. The requirements listed in this document are representative of the knowledge, skill, and/or abilities required. St. Joseph County provides reasonable accommodations to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job unless those accommodations would present an undue hardship.
Description: Incumbent serves as Executive Assistant for St. Joseph Circuit Court, responsible for administrative duties for the Magistrate.
Benefits
Affordable Medical, Dental, and Vision Plans
Vacation Time
Employer Paid Life Insurance coverage
Short-Term and Long-Term Disability (STD/LTD)
Flexible Spending Accounts (FSA) for healthcare and dependent care
Gym Membership Discounts to encourage wellness
Employer-Funded PERF (Public Employees' Retirement Fund)
Access to additional voluntary benefits and resources
Responsibilities
Prepares, reviews, and distributes court orders; types and/or photocopies a wide variety of administrative letters, memoranda, and other correspondence for Magistrate.
Answers telephone, respond to e-mails and receive visitors to court chambers; determines nature of call and, as appropriate, schedules appointments, provides assistance and information, makes referrals to appropriate person/department or takes messages. Responds to inquiries from court personnel, clerk personnel and other county offices, as appropriate.
Knowledge of Odyssey and Incite would be helpful. Daily review and monitoring of the court's electronic case management systems and queue.
Coordinate the court's calendar of daily hearings with Clerk's office and any other appropriate agencies. Contacts attorneys and pro se parties to coordinate the Magistrate's calendar with the scheduling of status conferences, pre-trial conferences, bench trials and jury trials.
Maintains filing system and makes entries into Odyssey Case Management system. Scans in court orders and other pleadings.
Report directly to Magistrate and Court Administrator for daily operational assignments; responsible to Court Administrator for payroll and personnel issues.
Other duties as assigned.
Qualifications
High school diploma or GED, and two (2) years general office experience. Legal office experience is preferred. Must successfully complete a criminal background check.
Previous experience with Odyssey Case Management System and INcite is a plus.
Must be at least 21 years of age with a valid Indiana driver's license and have a safe driving record.
Knowledge of computer software such as Excel and Microsoft Word is required. Must accurately input data and type documents.
Proficient in operating standard office equipment including, but not limited to, a computer, printer, scanner, copy machine, telephone, and fax machine
Knowledge of standard practices and procedures of the St. Joseph Circuit Court and the general operations of the St. Joseph County court system.
Knowledge of legal terminology, standard legal documents and petitions. Ability to maintain and update Court files and the chronological case summary in Odyssey Case Management System.
Working knowledge of standard English grammar, spelling and punctuation, and ability to maintain accurate and organized files and prepare correspondence and documents as required.
Ability to communicate effectively, orally and in writing, with co-workers, other County departments, Clerk's office, attorneys, jurors, and the public, including being sensitive to professional ethics, gender, culture diversities and disabilities.
Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.
Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
Administrative Assistant
Executive administrative assistant job in Kendallville, IN
Benefits: * 401(k) * 401(k) matching * Dental insurance * Free food & snacks * Health insurance * Vision insurance Culligan Water of Kendallville is seeking an individual experienced in customer relations. The Administrative Assistant works directly with customers to discuss orders, resolve problems, and meet related needs. To be a successful Administrative Assistant, you should be detail-oriented, organized, and have strong interpersonal and communication skills.
This is a full-time position 8:30-5:00PM.
Responsibilities
* Extensive problem-solving, order processing, and helping to manage customer accounts
* Provide proactive sales support
* Schedule service and delivery orders
* Coordinate schedules with the service/operations team
* Refer unresolved customer grievances to designated departments for further investigation
* Answer inbound calls along with various administrative duties including; data entry, posting payments, and billing
Qualifications
* High school diploma or GED
* Customer service experience
* Accounts Receivable experience
* Billing experience
* Positive team-based attitude
* Strong time management and project management skills
* Proficient in Microsoft Office (word, excel, outlook)
* Excellent communication skills, both written and verbal
* Must pass a drug test and background check
* Must have reliable transportation
About Culligan
As the world's leading water experts, we are dedicated to delivering high-quality water solutions to residential, commercial, and industrial customers. Culligan Water offers technologically advanced, state-of-the-art water filtration products, including water softeners, water filtration systems, industrial water treatment solutions, drinking water systems, and whole-house filtration systems.
Compensation: $31,200.00 - $35,360.00 per year
About Culligan
Great tasting water. Brighter future. Bigger job opportunities. Culligan is making a real difference in the lives of people all over the world by providing better, cleaner water through our suite of innovative products and exceptional customer service. Join the Culligan team. Apply for a job now.
Culligan provides healthy, delicious water for our customers in their homes, offices, businesses, and industrial facilities around the world. Our complete line of water softeners, water filtration systems, commercial and industrial water treatment solutions, drinking water systems, whole-house filtration systems and bottled water delivery options set the standard in the water treatment industry.
This location is independently owned and operated. Your application will go directly to the owner, and all hiring decisions will be made by the management of this location. All inquiries about employment at this location should be made directly to the location owner, and not to Culligan Corporate.
Executive Administrative Assistant
Executive administrative assistant job in Goshen, IN
Join our mission of service and excellence! Greencroft Communities is seeking a detail-oriented and proactive Executive Administrative Assistant to provide high-level support to our President & CEO, VP of Operations/CFO, and the Executive Office. In this key role, you ll also oversee our administrative services team and help ensure smooth communication and coordination across departments and Boards.
Why You ll Love Working Here
At Greencroft Communities, you ll be part of a mission-driven organization that values people our residents, our team, and our community. We offer a supportive, collaborative environment where your contributions make a real difference every day.
What You ll Do
Provide direct administrative support to the President & CEO and VP of Operations/CFO.
Coordinate meetings and communications for Greencroft Communities and affiliate Boards, including agendas, minutes, and follow-up materials.
Communicate with Board members as directed and ensure they receive timely information and support.
Prepare and distribute monthly resident letters, Board Briefings, and other organizational updates.
Manage and coordinate volunteers for the Communities office, including front desk reception.
What We re Looking For
Bachelor s degree or equivalent experience preferred.
3 5 years of executive-level administrative experience required.
Experience working with Boards and Board Committees is essential.
Proficiency in Microsoft 365 and Adobe Pro, with strong computer and phone skills.
Excellent communication, organizational, and customer service skills.
A professional who values teamwork, integrity, and compassionate service.
Benefits include:
Medical, Dental, and Vision coverage
Voluntary Life Insurance
403(b) with employer match
Generous PTO program
Additional voluntary benefits available
If you re passionate about supporting leaders and making a positive impact through meaningful work, we d love to hear from you.
Questions? Contact our HR Recruiter at **************.
Executive Assistant to Provost & Dean of Facu
Executive administrative assistant job in Notre Dame, IN
Executive Assistant to the Provost and
Dean of Faculty
Department: Academic Administration
Reports to Supervisor: Provost and Dean of Faculty
FLSA: Exempt
Holy Cross College's Mission: The Mission of Holy Cross College is to educate and form global citizens with the competence to see and the courage to act. Holy Cross is a Catholic college that advances the apostolic mission of the Brothers of Holy Cross. Our practical, experiential, liberal arts curriculum applies timeless truths to contemporary life and leads people to wholeness in the image of Christ.
Our hiring practices reflect this missional commitment to being a Christ-centered institution.
All administrators, faculty and staff are called to assist students in their formation to be Christ-like students and thus must embrace and advance the Holy Cross mission of the College in all professional activities.
Typical Schedule: M-F 8am - 5pm. Occasional evenings or weekends may be necessary to support academic events.
Purpose: The Executive Assistant to the Provost and Dean of Faculty provides advanced executive-level administrative and operational support. This position serves as a key liaison between Academic Affairs and all campus constituencies-including faculty, staff, students, and external partners-and ensures the efficient coordination of the Provost and Dean's offices. The ideal candidate is a highly organized, detail-oriented professional with excellent judgment, discretion, and the ability to manage complex priorities in a dynamic academic environment.
Essential Job Duties:
Administrative and Executive Support
Provide comprehensive administrative support to the Provost and Dean of Faculty, including calendar management, scheduling, correspondence, and travel coordination.
Prepare and edit letters, reports, meeting agendas, minutes, and confidential documents with accuracy and professionalism.
Manage office communications and act as the primary point of contact for internal and external inquiries. Handle incoming communications, including telephone, emails, and mail for the provost's office.
Coordinate logistics and documentation for academic committees, accreditation visits, and strategic initiatives.
Maintain confidential files and records, adhering to college policies and expectations.
Other administrative and executive support to the Provost and Dean of Faculty.
Academic Operations
Support faculty hiring and onboarding processes, contract tracking, and annual review cycles.
Assist with academic budget preparation, tracking, purchasing, reimbursements, and financial tracking for Academic Affairs.
Coordinate committee meetings, faculty meetings, events, workshops, faculty development activities, as requested by the Provost and Dean.
Provide support in other academic operations as requested by the Provost and Dean of Faculty
Project Management and Institutional Coordination
Assist in implementation of strategic academic initiatives, assessment projects, and institutional reporting.
Serve as liaison with offices such as Human Resources, Development, and Student Life as well as between the Provost/Dean's office, faculty, staff, students, and external contacts.
Draft and manage internal communications for the Provost and Dean of Faculty.
Other project management and institutional coordination responsibilities
Minimum Education, Skills, and Ability:
Bachelor's degree required; advanced coursework or training in administration, communications, or a related field preferred.
Some administrative experience, preferably in a higher education environment, supporting administrators or academic leadership.
Demonstrated ability to exercise discretion, maintain confidentiality, and handle sensitive information with integrity.
Exceptional written, verbal, and interpersonal communication skills.
Proven capacity to manage multiple projects, deadlines, and stakeholders simultaneously.
Familiarity or comfort with the Catholic liberal arts college ethos and mission is a plus.
Technical Skills and Competencies
Office and Communication Tools: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace; experience with Adobe Acrobat, and electronic signature platforms (e.g., Docusign).
Data Management: Ability to create and manage spreadsheets, databases, and reports; familiarity with survey or form tools (e.g. Microsoft Forms, etc.).
Document and Web Management: Skilled in document formatting, proofreading, version control, and basic website content updates (SharePoint, or similar).
Event Coordination and Scheduling Software: Experience with Microsoft Teams and Zoom, and scheduling tools such as Outlook shared calendars.
Preferred Qualifications
Experience supporting academic leadership (Provost, Dean, or Department Chairs) in a college or university setting.
Knowledge of academic governance structures, faculty affairs, and accreditation processes.
Experience coordinating or tracking academic budgets and grants.
Strong project management skills.
NOTE: The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills and physical demands required of personnel so classified. Employment at Holy Cross College is ‘at will,' meaning that either the College or the employee can end the employment relationship at any time, with or without cause, with or without notice. Holy Cross College is an equal opportunity employer. All employment decisions are based on qualifications and are made without regard to race, color, national origin, age, sex, disability, or any other legally protected status.
Interested candidates should apply and submit résumé, cover letter, and three references (names and contact information) at Holy Cross College Career Opportunities.
Auto-ApplyAdministrative Associate, VMRD, Global Animal Science and Welfare
Executive administrative assistant job in Kalamazoo, MI
Zoetis Veterinary Medicine Research and Development (VMRD), Global Animal Science and Welfare (GASW) in Kalamazoo, MI is seeking a talented, experienced individual to provide administrative, and systems support at the Administrative Associate level.
Zoetis is a global animal health company dedicated to supporting customers and their businesses. Building on 60 years of experience, we deliver quality medicines, biopharmaceuticals, and vaccines, complemented by diagnostic products and genetic tests and supported by a range of services. We are working every day to better understand and address the real-world challenges faced by those who raise and care for animals in ways they find truly relevant. Zoetis discovers, develops, and manufactures a diverse portfolio of animal health medicines, biopharmaceuticals, and vaccines designed to meet the real-world needs of veterinarians and the livestock farmers and companion animal owners they support.
Position Summary
This role will be primarily responsible for administrative support including training systems support, general administrative tasks including presentations, documents, meeting oversight and travel support, and working across a team of administrative specialists to manage special events across R&D. This position is in Kalamazoo, Michigan, and reports to the Vice President, Global Animal Science and Welfare (GASW). Excellent communication, attention to detail, agility, organizational and interpersonal skills, as well as proficiency with Microsoft programs are essential. The candidate must be able to work both independently and in team settings to generate high quality results in an effective and efficient manner. All work performed will be in accordance with Zoetis and VMRD procedures and work standards. The candidate will often work in close coordination with other VMRD administrative support personnel on projects and may occasionally perform back-up administrative duties on behalf of these personnel.
Responsibilities include, but are not limited to the following:
Schedule internal meetings and coordinate meeting resources, including booking rooms and setting up online or video conferencing details.
Manage calendars, travel bookings, and expense reports for senior leaders.
Arrange travel accommodations for visiting colleagues from other company sites, consultants, seminar speakers, and other invited guests using corporate booking tools.
Coordinate guest office accommodations and facility provisions for site visitors.
Create PowerPoint presentations, meeting minutes, and technical reports as needed.
Use electronic document management systems to format, edit, and manage documents, including version control, reviews, and signatures.
Provide support to senior management, directors, and teams within VMRD departments.
Prepare and track purchase orders, process invoices, and maintain departmental systems.
Maintain and optimize document management systems, including SharePoint sites.
Adhere to internal standard operating procedures (SOPs) and regulatory requirements when completing assigned tasks.
Provide administrative support for onboarding and offboarding of employees, contractors, and interns, following established process checklists.
Assist with interview coordination and logistics for candidates.
Offer troubleshooting assistance and training to new hires and current staff.
Provide back-up coverage for other administrative personnel during absences.
Plan and coordinate special on-site and off-site meetings and events, including booking facilities, arranging A/V services, ordering supplies, coordinating catering, and scheduling group tours or evening activities.
Chair or co-chair VMRD-sponsored events and initiatives.
Champion continuous improvement efforts across VMRD.
Basic Qualifications:
High school diploma or equivalent;
2+ years of administrative experience, including executive support responsibilities.
Expert-level knowledge of Microsoft Outlook, Excel, Word and PowerPoint (version 2010 or higher)
Preferred Qualifications:
BS degree or equivalent experience preferred
Capacity to learn new digital systems including learning management and document management systems.
Ability to effectively plan and complete work in accordance with stated deadlines.
Excellent written and verbal communication skills.
Effective time management skills.
Attention to detail to produce high quality work.
Open to new ideas and ability to improve upon current processes.
Adaptable to new work processes and new systems/technology.
Full time RegularColleague
Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.
Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.
Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at ********************************** to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at ********************** site, or (2) via email to/from addresses using only the Zoetis domain of “@zoetis.com”. In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.
Auto-ApplyAssistant, Executive
Executive administrative assistant job in La Porte, IN
Why You'll Love Being Part of Our Team:
Complimentary Family YMCA Membership: Enjoy unlimited access to the YMCA's exceptional facilities-fitness centers, classes, pools, and more-at absolutely no cost to you or your family!
Exclusive Discounts on Programs: Take advantage of special discounts on exciting programs, classes, and activities, all at a fraction of the cost.
Retirement Plans: Build your future with access to a 403(b) Savings Plan and 401(a) Retirement Plan (after meeting service requirements).
Flexible Hours: Enjoy the freedom to create a schedule that works best for you and your life.
Join us for more than just a job-this is your opportunity to live well, stay active, and plan for a secure tomorrow! Apply today!
POSITION SUMMARY: The Executive Assistant provides key administrative support to the CEO, Board of Directors, and leadership team to ensure smooth daily operations. This role manages schedules, meeting coordination, communication flow, and general office tasks while handling confidential information with care. The Executive Assistant supports the Y's mission by helping leadership stay organized, informed, and focused on delivering impactful services to the community.
ESSENTIAL FUNCTIONS:
Fulfill Y's mission to put Christian principles into practice through programs that build healthy spirit, mind, and body for all.
Promote and incorporate the YMCA's core values and mission into all aspects of the job in the community.
Provide comprehensive administrative support to the CEO and serve as the primary staff liaison to the Board of Directors, including scheduling meetings, preparing for board packets, taking minutes, and ensuring compliance with governance requirements.
Manage complex calendars and priorities for the CEO, anticipating needs.
Draft, proofread, and edit sensitive correspondence, reports, and presentations for internal and external stakeholders.
Assist the business office with various administrative and accounting functions, such as processing invoices, tracking expenses, and support budget monitoring.
Plan, organize, and implement assigned special projects and cross-departmental initiatives, tracking progress and ensuring alignment with the organization's strategic plan.
Develop and implement best practices and new workflows to improve operational efficiency and effectiveness across the association.
Assist with the coordination of special events, fundraising activities, and recognition programs, including logistics and volunteer engagement.
Serve as a member of the Association Leadership Team
Participate as an active team member for overall advancement of the Association.
All other duties as assigned.
QUALIFICATIONS:
Works effectively with people of different backgrounds, abilities, opinions and perceptions.
Must be at least 21 years of age.
Associate's or Bachelor's degree in Business Administration, or related field is preferred.
3+ years of relevant experience in a combination of executive administration and/or operations, preferably within a nonprofit environment.
Exceptional organizational, project management, and time-management skills with high attention to detail.
Strong ability to manage confidential information with discretion and sound judgement.
Experience with HRIS or membership systems (e.g. ADP, Daxko)
Excellent written and verbal communication skills and the ability to interact effectively with diverse groups of people.
Required trainings:
Within 30 days of hire: Child Abuse Prevention (West Bend online).
Within 30 days of hire: Blood Borne Pathogens (West Bend online).
Within 60 days of hire: CPR and First Aid
Within 90 days of hire: Listen First and Y Welcome
Proficient in all standard business software including Google platforms and Microsoft Office.
Auto-ApplyAdministrative Assistant
Executive administrative assistant job in Elkhart, IN
Job Description
Administrative Assistant
This role is located in the Elkhart area
Want to be a part of a team that cares about people and business success? Have great MS Office and organization skills, with an equally pleasant phone style? Enjoy a high level of variety in an environment where your administrative skills and project management will grow alongside HR and Recruiting experts?
Then, HR Collaboration Group has a place for you!
Who We Are:
HR Collaboration Group is a regional HR consulting, management, recruiting, and project services group that helps companies, and lean HR teams, with their People & HR needs. Whether it is setting up a progressive HR infrastructure to drive the business, recruiting the right people on the bus, or creating best practice solutions that optimize outcomes - HR Collaboration Group has the expertise and tools to make that happen! Come join HRC to Increase your HR impact in the community while growing your passion!
Our Brand Promise: A+ Work, Done on Time, Focused on Client & Business Success
What We Offer:
Collaborative and team-oriented work environment
Challenging and progressive career development
Excellent Salary & Bonus programs
Outstanding PTO and Voluntary Time Off policies
Above Standard Paid Holidays
Competitive Medical, Dental, Vision, RX and Other Benefit Programs
Retirement Plan with Employer Match!
Open communication, informal recognition, and monthly team-building events
And much more to motivated, hard-working individuals who want to make a real difference in their team, community and role!
What You'll Do:
You will handle the day-to-day reception, office, and administrative processes to provide excellent customer support for visitors and administrative/office support excellence for the business.
Your Accountabilities in The Role:
Handles the incoming calls and reception area, representing the HRC brand, for an exceptional visitor/call-in experience.
Handles non-client purchases and processing in a timely manner.
Coordinates the distribution of mail, managing online filing, and other administrative activities for the business in a timely manner.
Handles the day-to-day office administration of HRC vendors, HRC back-office work, and other items to keep the business organized.
Handles project work for various departments to meet overall team goals.
Prepares reoccurring and special reports, ensuring accurate and on-time completion.
Prepares meeting minutes and follow up on open items, as needed, to support the various groups.
Handles light cleaning and organization of the office for a pleasant workspace.
Performs work in line with HRC policies ensuring a high level of compliance, accuracy, discretion, and security of information.
Position Requirements:
Education: HS Diploma or GED required.
Experience: 3+ years of Administrative experience performing administration, data entry, reception area, etc.
Functional Skills: High attention to detail; ability to plan, organize, prioritize, and complete work on-time and accurately; strong basic math skills, data entry, and advanced problem-solving skills; highly process-oriented; ability to move from project to project well.
Technological Aptitude/Skills: Proficient with Microsoft Office (Outlook, PPT, Excel & Word).
Communication Skills: Advanced verbal and written communication skills.
Leadership/Behaviors: Customer-focused, supportive mindset; strong initiative to work independently in a high-quality way, data-focused yet also good with people, strong with processes and compliance; collaborative and solid problem-solver who can figure things out or come with suggestions and enhancements; has a sense of urgency to get things done well and on-time.
Culture Match: Enjoys and thrives in an environment jumping from project to project; is collaborative and has a positive personality; provides help without being asked; asks for help as needed to provide A+ output; flexible to meet customer needs, reliable in meeting work demands, highly compliant to ensure legal processes, and accountable for projects/work and team delegated projects.
If this sounds like you, then you will blossom at HRC!
Other Important Information:
Position Status & Pay: Excellent pay plus bonus and perks! Pay is commensurate with proven expertise and positive/professional behavior skills that fit the position.
-
And, the compensation will grow as the team member grows!
Reports To: CEO
Core Schedule: Monday through Friday; 8:00 am - 5:00 pm
Administrative Assistant
Executive administrative assistant job in Mishawaka, IN
At Priority Life Care (PLC), we believe everyone deserves dignity, compassion, and respect, including our coworkers. If you are looking to serve and make a positive difference in someone's life - and light the way in senior care - you may be a fit for our committed, professional team.
Priority Life Care is also a designated "Great Place to Work"! When you choose to work at PLC, we provide you the opportunity to use your talents in a progressive, growing organization. Join our team today and love what you do!
At Priority Life Care, our mission is to light the way in senior care, with respect to affordability and independence.
Administrative Assistant
The Administrative Assistant assists the community administrator with day to day operations of the facility, in an administrative function. This person is a courteous and friendly leader and co-workers, and follow procedures as outlined by state and federal regulations.
To our staff we provide:
* Competitive wages and PTO
* Exceptional career advancement opportunities through our "Pathway to Promotion" program
* A full range of health plans - including vision and dental!
* Telemedicine, at low or no cost!
* Special pay rates on holidays
* $10,000 Company paid Life Insurance
* Voluntary Short-Term Disability, Accident Coverage, and Critical Illness
* Confidential Employee Assistance Program
* Retirement savings plans
* Flexible Spending Accounts
* Employee referral bonuses
* On-demand wages via ZayZoon. No need to wait until payday!
* Rewards Program based on Years of Service and PLC Employee of the Year Award
The impact you'll make:
* Provide a welcoming and informative experience for current and prospective residents
* Answers phone calls and takes admission inquiries
* Tours perspective residents and their family members throughout the facility
* Greets new residents; reviews facility policies and answers questions
* Completes initial Social Service and Activity paperwork
* Assists Administrator with audits and IDPH survey preparations
* Assists with payroll, HR, and basic accounting functions
* Reports any issues or problems that may arise to the Administrator
* Complies with state, federal, and all other applicable health care and safety standards
* Assists families and other visitors as needed
* Attends in-services and other required meetings
* Promotes and exemplifies the Priority Life Care mission and values at all times
Qualifications:
* High School Diploma or equivalent
* Minimum of 1 year of customer service experience and office/administrative experience
* Prior experience in long-term care, home health, or related service industries
Check us out on our website: ****************** or text "CARE" to 85000
Priority Life Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
$22 / hour
Executive Assistant to the Director of Athletics
Executive administrative assistant job in Centreville, MI
Employees in this position perform support activities needed to operate the Athletic Department. They work with and provide support to the Athletic Director and coaches to meet the goals for the department, and to enhance the overall operations of the department. They will provide support for the Athletic Director, Head Coaches, and Assistant Coaches. They perform clerical functions, such as composing, editing, and prioritizing office communications, and when appropriate, resolve issues. They will participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, photo-copier).
DUTIES AND RESPONSIBILITIES:
Examples performed by this position include:
* Provide clerical support to the Athletic Director and coaches within the Athletic Department.
* Make travel arrangements for all sports teams, coaches, and the Athletic Director.
* Schedule vehicles for all department travel, including recruiting, errands, and team travels, as well as aid with vehicle scheduling for all campus departments.
* Request meal money and assist in reconciling reimbursement forms for all teams, coaches, and the Athletic Director.
* Create, post, and distribute rosters, schedules, and schedule changes to NJCAA, MCCAA, and campus constituents to assist in the marketing of each sport.
* Monitor all social media accounts related to the Athletic Department.
* Utilize scheduling and payment software to distribute schedules for all sports, to notify appropriate organizations and individuals of schedule changes, and to monitor and pay officials.
* Prepare the cash box for home contests and concession stands.
* Collect and deposit to the Business Office, all cash, checks, and credit card revenues from home games, concessions, athletic fundraisers, expense reimbursement reconciliations, or any other funds for Athletics.
* Help Athletic Director plan, organize and manage department meetings and activities. Take and maintain minutes from departmental meetings.
* Process internal requisitions and ordering of supplies.
* Provide Athletic Director and coaches with course schedules and grade reports for student-athletes when requested.
* Assist the Athletic Director and coaches with planning, organization, and implementation of clinics, tryouts, awards banquet, athlete orientations, and other special events.
* Create athletic team and individual certificates for student athletes.
* Assist and monitor athletic statistics through the NJCAA Stats program and MCCAA website.
* Assist in preparing yearly budget for the Athletic Department and all sports for the review and approval of the Athletic Director. Reconcile the budget monthly and notify the Athletic Director of any potential issues. Inform coaches of their individual budgets as requested. Prints budget reports as requested.
* Assist the Athletic Director and coaches in fundraising efforts, including completing appropriate college forms, building and maintaining databases, purchasing licenses, and counting and depositing funds to the Business Office
* Prepare check requests for the AD and coaches from the General Fund and Agency accounts. Reconcile and print agency accounts on a monthly basis and notify the AD and/or coaches of any issues. Print agency account reports as requested by coaches.
* Create and distribute letters of intent, notify the Financial Aid Office of scholarships, assist the Financial Aid Office in having financial aid contracts signed and returned, maintain scholarship spreadsheet, and request transfer of funds by Controller. Notify the Controller and Financial Aid Office of scholarship adjustments.
* Maintain student athletic files which include physical forms, insurance forms, code of conduct forms, letters of intent, release forms, transfer forms and awards. Maintain database of student athletes.
* Assist Athletic Director with NJCAA eligibility and compliance duties and management, including printing transcripts, evaluating each student-athlete's GPA, entering data in NJCAA Audit, and completing requirements as requested by the NJCAA for the review and approval of the Athletic Director.
* Assist Athletic Director and coaches with recruiting process, department communications, arranging tours for new or prospective student athletes, mass recruiting mailings, and scheduling athletic orientations.
* Organize and assist with the fundraisers for each sport. Create flyers and prepare mass mailings associated with fundraisers and maintain databases. Collect and deposit funds to the Business Office. Prepare income statements and monitor agency accounts.
* Assist with the update and distribution of student athlete handbooks.
* Assist with Student/Athlete Evaluations - check in all student/athlete evaluations. Maintain a "late list" and read all evaluations as a screening step prior to submission to the Athletic Director. Provide information to exiting athletes on NAIA and NCAA compliance.
* Collaborate with other departments as needed for athletic eligibility requirements and tracking of academic progress.
* Assist with athletic camps for all sports. Provide communication and marketing materials, register students, maintain databases, count and deposit funds to the Business Office, and create certificates for each camper.
* Complete Equity in Athletics report required yearly by the U.S. Department of Education for Title IV funding.
* May work evenings or weekends as needed for Athletic operations.
* Other duties within the scope of this position as assigned by their supervisor.
REQUIRED QUALIFICATIONS:
* Associate degree in a related field (equivalent combination of education and experience may be substituted).
* Demonstrated keyboarding ability.
* Ability to effectively deal with the public.
* A comprehensive command of grammatical structure, spelling, punctuation, and the ability to compose, in good form, various correspondences.
PREFERRED QUALIFICATIONS:
* One (1) year experience in secretarial position.
To apply: Interested candidates must submit a cover letter, resume, and contact information for three (3) professional references via email to: *************** (Attn: Human Resources, 62249 Shimmel Rd, Centreville, MI 49032).
Applications will be reviewed beginning on or after October 24, 2025. Applications received after this date may receive limited consideration.
Glen Oaks Community College prohibits discrimination on the basis of sex or any other protected characteristic under applicable local, state, or federal law in employment or access to educational programs or activities. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at glenoaks.edu/nondiscrimination.
This organization participates in E-verify. For more information, please visit the DHS E-verify site.
Easy ApplyAdmin Assist Epworth MHO
Executive administrative assistant job in South Bend, IN
Summary Reports to the Manager, Patient Care Services. Performs receptionist and general clerical duties relating to the general functioning of the patient care unit. Assists with basic patient care activities in support of other unit team members. Specific tasks to be performed are determined based upon assignment and may include some or all of the duties listed below. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Receives guests, communicates information and performs other receptionist and clerical duties by: *
Greeting visitors, patients, personnel and physicians in a pleasant and courteous manner. * Answering the telephone promptly and taking and relaying messages for physicians, nurses, patients, etc. in a timely, courteous and accurate manner. * Preparing patient charts for admission, transfer and discharge. * Monitoring and communicating medical record data received via printers and fax machines. Inputs a variety of data into the patient information system by: *
Transcribing and inputting physicians' orders into the computer accurately and in a timely manner. * Entering all charges daily and immediately upon discharge or transfer. * Entering and updating transfers, discharges, conditions and other clinical data using information provided. Supports the patient care unit operations by: *
Performing patient care responsibilities which are determined by the unit assignment (i.e., taking and recording vital signs, performing EKGs, assisting with admission and discharge activities, providing nourishments and/or linens etc.). * Answering patient call lights, addressing the need and/or relaying messages appropriately. * Transporting (by wheelchair or cart) or accompanying patients to other areas. * Inventorying, ordering, delivering, picking up, putting away and checking for outdated supplies. * Maintaining neatness of work areas and supply area. * Requesting repairs or services from Environmental Services, Plant Engineering, Bio-medical & Communication Services, etc. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: *
Completing other job-related duties as assigned, with appropriate skill validation as defined by the department. ORGANIZATIONAL RESPONSIBILITIES * Associate complies with the following organizational requirements: *
Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. * Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent. Previous clerical experience required. Knowledge & Skills * Requires knowledge and understanding of medical terminology. * Demonstrates legible printing or writing and accuracy in spelling medical and non-medical terms. * Demonstrates ability to read, transcribe and follow directions and policies and procedures (for example, x-ray preparations and lab test requirements). * Requires computer skills and sufficient keyboarding skills to complete the work assigned accurately and in a reasonable amount of time. * Demonstrates the communication and interpersonal skills necessary to interact effectively with patients, visitors and team members and to maintain positive working relationships. * Demonstrates well-developed telephone skills in order to relay information promptly and accurately. * Requires the ability to work with minimal supervision, handle multiple activities and prioritize work. Working Conditions * Works in a patient care area with frequent changes in job demands and the remote possibility of exposure to bio-hazards. Physical Demands * Requires the physical ability and stamina (i.e., to push wheelchairs and carts, provide CPR and lift objects weighing at least 50 pounds, etc.) to perform the essential functions of the position.
Administrative Assistant
Executive administrative assistant job in Warsaw, IN
Reports to: Building Administrator
General Summary: The Administrative Assistant performs office functions and assists the supervisor with varying job responsibilities.
Essential Functions:
Develops report measures, such as spreadsheets, charts, and graphs for state submissions.
Demonstrates strong customer service skills with employees and the public in routine situations.
Coordinates and maintains budgets and reports.
Enrolls and discharges students, while ensuring systems are up to date and accurate.
Administers accounts receivable, accounts payable, and purchase orders.
Schedules and maintains contracts for facility rentals.
Assists new employees and volunteers through orientation and training.
Coordinates award programs.
Performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures.
Performs other reasonably related duties as assigned by supervisor.
Maintains confidentiality as defined within the policy and procedure manual.
Qualifications:
Education - High School Diploma or GED
Position Type: Non-Exempt
These statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of an administrative assistant.
Administrative Assistant (H)
Executive administrative assistant job in Kalamazoo, MI
JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization.
Administrative Support:
Manage and prioritize incoming communications, including emails, phone calls, and mail
Draft and edit correspondence, memos, reports, and other documents
Maintain accurate records and databases, ensuring data integrity and confidentiality
Coordinate travel arrangements, including booking flights, accommodations, and transportation
Assist with expense tracking and reimbursement processes
Calendar Management and Scheduling:
Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences
Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material
Coordinate and schedule conference calls, video conferences, and other virtual meetings
Meeting and Event Coordination:
Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup
Prepare and distribute meeting minutes and follow-up action items
Track and manage RSVPs, ensuring appropriate attendance and participation
Office Support:
Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service
Coordinate office supplies and equipment, ensuring availability and functionality
Support special projects and initiatives as assigned
Occasional reception area coverage
Production Responsibilities
Assembling tax returns
Formatting financial statements and proposals
Supervisory responsibilities
None
Work environment
Work is conducted in a professional office environment with minimal distractions
Physical demands
Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time
Must be able to lift up to 25 pounds at a time
Travel required
No
Required education and experience
High School Diploma (or GED or High School Equivalence Certificate)
1 - 2 years of relevant experience
Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint)
Preferred education and experience
Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.
WHO WE ARE
UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms.
WHAT WE OFFER
POSITIVE WORK ENVIRONMENT
Enjoy a collaborative and supportive work environment where teamwork is valued.
ATTRACTIVE COMPENSATION PACKAGES
Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.
COMPREHENSIVE BENEFIT PACKAGE
Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.
Auto-ApplyAdministrative Assistant
Executive administrative assistant job in Portage, MI
*We've received a
high volume of interest
in this position. While we appreciate every application, only those whose qualifications most closely align with the role will be contacted for next steps. We kindly ask for your patience as we carefully review all submissions. Please note that only candidates who apply directly through this posting will be considered, as we're unable to respond to direct outreach regarding this opportunity.*
How Your Role Will Shape Our Success
We're introducing a new opportunity on our People Team for an Administrative Assistant who will help keep our HR, Benefits, Learning & Development, and Talent Acquisition functions running seamlessly. This is a dedicated administrative role, ideal for someone who enjoys consistency, a steady pace, and supporting operational excellence in a position that focuses on reliable contribution rather than rapid promotion.
What You'll Do
· Maintain organized and up-to-date employee records, including digital employee files.· Support the day-to-day administration of the Human Resources Information System (HRIS) to ensure data accuracy and integrity.· Administer the Learning Management System (LMS), including course assignments, tracking, and reporting.· Manage the company training calendar and invitations.· Compile and prepare reports on employee data from multiple systems and sources.· Maintain and update People Team content on the company intranet (SharePoint).· Draft and prepare a variety of HR-related letters, communications, and documents.· Assist with reconciliation and processing of HR and benefits-related invoices.· Distribute standard HR and benefits email communications.· Coordinate the logistics and storage of materials used for career fairs and recruiting events across the company.· Track employees' professional registrations, certifications, and renewal deadlines.· Organize and coordinate the company's employee service award program.· Create, maintain, and update internal HR forms, templates, and process documentation.· Support various stages of the employee onboarding process to ensure a smooth new hire experience.· Administer required safety trainings and acknowledgements for employees.· Coordinate the distribution and collection of employee surveys, and assist with compiling results.· Provide administrative support for HR initiatives and special projects across HR, Benefits, Learning & Development, and Talent Acquisition.
What You Bring
· Proficient in all related administrative skills, i.e., document preparation, grammar, spelling, formatting, proofreading, and the use of various office equipment. · Relevant experience providing administrative and/or executive support, with a demonstrated ability to manage tasks and responsibilities effectively.· Exceptional written and verbal communication skills will be key to successfully collaborating with the team and interacting with all levels of staff.· Strong organizational skills and meticulous attention to detail are crucial for maintaining accuracy and efficiency.· Comfortable using technology and able to quickly learn new tools; experience with Microsoft Office, especially Excel, is required. This role will work in the Human Resources Information System (HRIS), Learning Management System (LMS), SharePoint, Teams, Templafy, Deltek, and various third-party portals, but being willing to learn new programs is more important than prior experience with any specific system.· Ability to maintain confidentiality and handle sensitive information with discretion is a fundamental requirement for this role.We offer a robust total compensation and rewards package designed to support our employees' well-being, growth, and diverse needs, including:
Annual discretionary bonus program
Opportunity to purchase Walker stock - Walker is 100% employee-owned!
Medical, dental, vision, company-paid life insurance
Mental wellness benefits
Health Savings Account with company contribution
401(k) with company match
Flexible Spending Accounts and Commuter Spending Accounts
529 college savings plan
A minimum of 3 weeks of Paid Time Off per year
9 paid holidays per year, including 3 paid floating holidays
5 days of bereavement leave and PTO Donation Bank to help during difficult times
100% compensation replacement during short-term disability leaves
Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs
Paid community involvement hours
Tuition and licensure reimbursement and sponsorship of professional memberships
Internal conferences and professional development opportunities
Employee Resource Groups and Affinity Groups
Why Walker Consultants?
Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, Building Envelope, and Vertical Transportation Consulting Services, a fast-growing part of our business in the last 10 years. Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership. Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are.
Join Us!
We know that great talent comes in many forms. If you're excited about this role but don't meet every single requirement, we still encourage you to apply! You might just be the right person for this role-or another opportunity on our team.
At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know-we will work with you to ensure a fair and accessible experience.
Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.
Auto-ApplyAdministrative Assistant
Executive administrative assistant job in Goshen, IN
Begin your Composites One Career Today!
As an Administrative Assistant, you will be responsible for performing a variety of administrative functions to support the operational needs of the distribution center.
Key Responsibilities:
Composes, prepares, and ensures a timely response with written correspondence, reports, databases, daily invoices, and other documents
Files completed transaction documentation; maintains quarterly storage rotation
Assists as a customer contact and delivers Stellar Service through accurate order entry, problem resolution, and organizational support
May assist in the resolution of billing issues
Immediately communicates all special requests, modifications to orders, backorders, shipping delays, or cancelled orders to appropriate internal and external customers
Takes messages when necessary; retrieves messages and distributes accordingly from general voice mailbox
Attends to visitors, both face-to-face and on the phone, in a timely and professional manner, ensures accuracy of guest sign-in log; announces guests to appropriate associates; aware of all reception activity
Coordinates all mail, shipments, and distribution, ensuring accurate labeling and department coding
Maintains office supplies and equipment
Performs complex and confidential administrative functions, as assigned
Expected Skills and Qualifications:
A minimum of 2 - 3 years of administrative experience
Must be familiar with standard concepts, practices, and procedures related to customer service
Advanced proficiency using MS Office to effectively execute work tasks, including Excel, Word, and Outlook
Ability to learn internal database and software systems (i.e. MXP, SAP)
High School Diploma, GED, or equivalent
Pre-Employment Requirement:
Employment offers are contingent upon successful completion of a drug screen and background check. This requirement is especially critical for safety-sensitive roles.
Discover a Fulfilling Career:
At Composites One, our Team Members are the cornerstone of our success. Each role is essential in helping us provide exceptional service to our Customers. We cultivate a culture of empowerment and opportunity, fostering both personal and professional growth.
We believe in driving success and appreciating achievement. Our Team Members are eligible for annual bonuses and profit sharing because when the company thrives, we all benefit. Join us and be part of a Team where your hard work and dedication are valued, and together, we achieve great things.
Respect, Teamwork, and Communication are Woven into our Core Values:
Our guiding principle of Respect, Teamwork, and Communication embodies the spirit of our Core Values. We uphold these principles every day as we strive to make a positive impact for our Customers, our Team, and the world around us.
Benefits:
Explore our comprehensive health, retirement, wellness, and professional growth programs in detail here.
Commitment to Diversity, Equity, and Inclusion:
At Composites One, all qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, veteran status, disability, or other protected classification as defined by applicable law and regulation.
ADA Accommodations:
Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request accommodation please contact the ADA Coordinator by email at ********************************.
Administrative Assistant
Executive administrative assistant job in Kalamazoo, MI
WEED MAN LAWN CARE / MOSQUITO HERO
Job Type: Full-time, Year Around Weed Man Lawn Care/Mosquito Hero is a locally owned small business hiring immediately for an Administrative Assistant.
For more than 50 years, Weed Man's promise has always been the same - Treat every lawn as if it were our own and provide customers with honest, open communication and amazing service. We provide fertilization, weed control and pest management services using superior products and with amazing customer service, which is what keeps our customer coming back year after year!
We are looking for a someone like you to join our team as an admin assistant providing top notch customer service.
As an Administrative Assistant you will be working in an office setting, interacting with homeowners over the phone, and work closely with the managers and sales team as well as being responsible for other administrative duties.
RESPONSIBILITIES:
Interact with customers by phone to answer questions, resolve concerns, verify customer information and make sales as needed
Assist sales team as needed
Prepare weekly reports for review with the managers
Maintain all sale spreadsheets and databases
Daily processing of leads, sales, and confirmations
Accurately measure lawns and provide lawn care quotes
Closing the sale of lawn care services
Perform other related duties and responsibilities as required to meet the goals of the company
SKILLS & QUALIFICATIONS:
Excellent time management, organizational and multi-tasking skills
Previous sales experience is considered an asset
Courteous, respectful oral and written communication skills
Basic knowledge of MS Office
COMPENSATION & BENEFITS:
Starting Wage: Based on experience
Time and a half over 40 hours.
Health / Dental / Vision / Life and AD &D Insurance
Matching 401K
Paid Time Off
Paid Holidays
Employee Perks Program
Employee Assistance Program
Auto-ApplyPart time Administrative Assistant
Executive administrative assistant job in Kalamazoo, MI
Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn.
Job Description
Kelly Services is currently seeking a part time Administrative Assistant for one of our top clients in Kalamazoo, MI.
As an Administrative Assistant with Kelly Services, you will be responsible for proving a full range of administrative support for the communications team, including the CEO.
This is a contract opportunity paying between 24-29/hour (depending on experience). The hours will be during regular business hours, totally 20-30 hours a week.
Additional Job Responsibilities Include:
Travel planning
Calendar support
Meeting scheduling and planning
SharePoint maintenance
Expense Reporting
Job Requirements
High school diploma or equivalent
At least 5 years of recent administrative assistance experience or executive assistance
Experience with SharePoint required
Advanced knowledge in the use of MS Office (including PowerPoint, Excel and Word)
Experience with travel and expense reporting
Additional Information
All your information will be kept confidential according to EEO guidelines.
Administrative Assistant
Executive administrative assistant job in Goshen, IN
Job Description
This position will provide essential support to ensure smooth daily operations across the organization. This role is responsible for managing administrative tasks, coordinating communications, and assisting staff with a variety of office functions to help maintain an efficient and productive work environment.
Applications are welcome from those who have:
At least 21 with a high school diploma and at least two years office assistant experience.
Ability to multi-task and multi-manage projects.
Maintain a working knowledge of computer applications including Microsoft Office and internet usage including e-mail.
Have a sensitivity and commitment to serving a culturally diverse population.
Able to pass required background checks, physical and drug test.
Work cooperatively with agency personnel.
Have a commitment to continuous quality improvement as it relates to organizational development and service delivery.
GENERAL RESPONSBILITIES:
Prepare and complete agency correspondence and reports.
Provide technology support, including relays and computers.
Organize data, data entry and various record keeping.
Responsible for purchasing, inventory control, and managing incoming packages.
Back up to the front desk receptionist.
ASSIGNED RESPONSIBILITIES:
Provide administrative assistance to the Executive Administrative Assistant, which includes various Quality Improvement measures.
Provide administrative assistance to other departments, such as maintenance and food service.
Duties may be assigned as deemed appropriate and necessary.
Schedule: Monday-Friday 8:30 am to 5:00 pm
Salary Range $19.00 - $22.00
E.O. *INTERNAL POSTING ONLY* WCCS Grant Funded 5 Hour Temporary CTE Administrative Assistant
Executive administrative assistant job in Columbia City, IN
High school diploma or equivalent Valid driver's license The CTE Administrative Assistant provides administrative, operational and organizational assistance to the Director of CTE and the Talent Development Director while supporting CTE programs district-wide. The position supports compliance with Indiana CTE guidelines, assists with grant reporting and facilitates communication among teacher, students, parents and industry partners.
Apply online at wccsonline.com/employment opportunities
This is position is not eligible for benefits.
Warehouse Administrative Assistant
Executive administrative assistant job in Michigan City, IN
Department: Warehouse
Reports To: Warehouse Manager
FLSA Status: Non-Exempt
The Warehouse Administrative Assistant performs office duties, communicates with customers and vendors as well as assist with other duties in the Warehouse Office. At times the Warehouse Administrative Assistant would be responsible for receiving, pulling, packaging, and shipping orders in an accurate and timely manner.
Education, Experience, and Core Competencies (Knowledge, Skills, and Abilities) Required:
A High School Diploma or GED required. Must have 2-3 years of administrative experience. The Warehouse Administrative Assistant needs to be detailed orientated. Needs the ability to perform all computer functions as they pertain to this job. Must have the ability to solve practical problems, interpret, and resolve problems and issues using a variety of instructions or guides. Must have good command of the English Language, oral and written as well as excellent communication skills. The Warehouse Administrative Assistant should be a quick learner, self-motivated and reliable.
Essential Duties and Responsibilities:
Prepares packages, arranges shipments (domestic and international)
Receives deliveries from orders placed
Processes and tracks freight claims
Scans and files inbound and outbound paperwork
Assists in handling freight quotes
Assists with answering questions pertaining to freight tracking and Proof of Delivery Requests
Receives and ships orders using radio frequency scanners
Inspects inventory for defects, scratches, or other damage
Accurately fills customer invoices
Prepares shipping documents in a timely and accurate manner
Posts weights and shipping charges and affixes postage
Performs all computer functions as they pertain to this job including Microsoft Windows, various freight software and label matrix programs
Assists in counting inventory
May be assigned facilities maintenance duties as required
Organizes warehouse and work area for orderliness at all times
Maintains proper housekeeping and safety standards
Safe operation of all machinery, tools and equipment
Actively participates in department meetings
Participation with safety and quality suggestions
Will be required to perform other duties as requested, directed or assigned
Physical Demands:
Stand and/or walking for 8 hours
Lift and move up to 50 pounds
Lift, bend reach above the head, kneel, crouch, during shifts
Push, pull, lift and bend while handling product
Ability to consistently work at a fast pace and maintain high scores for productivity and accuracy
Work with and around moving mechanical equipment
Noise levels and temperature may vary throughout the warehouse
Work Environment
The work environment requires exposure to a typical warehouse environment which requires the use of personal protective equipment such as hardhats in certain areas. Temperature of work area may be affected by outside temperatures and machining. Industrial lighting provided
Career Path:
There are various career paths that can be followed. Staying within the Warehouse Department, an individual could move up to an Order Fulfillment Specialist, Senior Warehouse Associate or Warehouse Manager. Other Career Paths outside the Warehouse could Administrative Assistant in the Administrative Department or Customer Service Associate in our Customer Service Department. All Associates are encouraged to have discussions with their Department Manager and the Human Resources Manager to view job descriptions and requirements for career advancement.
Auto-ApplyAdministrative Assistant
Executive administrative assistant job in Kendallville, IN
Benefits:
401(k)
401(k) matching
Dental insurance
Free food & snacks
Health insurance
Vision insurance
Job SummaryCulligan Water of Kendallville is seeking an individual experienced in customer relations. The Administrative Assistant works directly with customers to discuss orders, resolve problems, and meet related needs. To be a successful Administrative Assistant, you should be detail-oriented, organized, and have strong interpersonal and communication skills. This is a full-time position 8:30-5:00PM. Responsibilities
Extensive problem-solving, order processing, and helping to manage customer accounts
Provide proactive sales support
Schedule service and delivery orders
Coordinate schedules with the service/operations team
Refer unresolved customer grievances to designated departments for further investigation
Answer inbound calls along with various administrative duties including; data entry, posting payments, and billing
Qualifications
High school diploma or GED
Customer service experience
Accounts Receivable experience
Billing experience
Positive team-based attitude
Strong time management and project management skills
Proficient in Microsoft Office (word, excel, outlook)
Excellent communication skills, both written and verbal
Must pass a drug test and background check
Must have reliable transportation
About CulliganAs the world's leading water experts, we are dedicated to delivering high-quality water solutions to residential, commercial, and industrial customers. Culligan Water offers technologically advanced, state-of-the-art water filtration products, including water softeners, water filtration systems, industrial water treatment solutions, drinking water systems, and whole-house filtration systems. Compensation: $31,200.00 - $35,360.00 per year
About Culligan
Great tasting water. Brighter future. Bigger job opportunities. Culligan is making a real difference in the lives of people all over the world by providing better, cleaner water through our suite of innovative products and exceptional customer service. Join the Culligan team. Apply for a job now.
Culligan provides healthy, delicious water for our customers in their homes, offices, businesses, and industrial facilities around the world. Our complete line of water softeners, water filtration systems, commercial and industrial water treatment solutions, drinking water systems, whole-house filtration systems and bottled water delivery options set the standard in the water treatment industry.
This location is independently owned and operated. Your application will go directly to the owner, and all hiring decisions will be made by the management of this location. All inquiries about employment at this location should be made directly to the location owner, and not to Culligan Corporate.
Auto-Apply