Executive administrative assistant jobs in Gainesville, VA - 653 jobs

FTE: 1. 0, Shift: Days, Schedule: M-F Clinical . 70 FTE Salary min $253,320. 90 - Salary max $281,467. 90 Admin . 30 FTE Salary min $105,000 - Salary max $150,000 The Regional Medical Director (RMD), Women s Health has direct responsibility, in conjunction with leadership personnel within MultiCare Medical Partners (MMP), for the operational, clinical, and financial performance for a service line or group of related care lines within a region that make up a clinical division.

As the Executive Assistant at this respected professional services firm, you will play a key role supporting several Principals and providing occasional personal assistant support. You'll handle complex scheduling, invoicing, investment processing, and special projects that keep the firm running smoothly. This is a dynamic, high-impact position with the stability and longevity professionals value. Candidates who bring a flexible schedule, access to a car for time-sensitive needs, and a humble, service-oriented mindset are encouraged to apply. Key Responsibilities: Manage and coordinate complex calendars, meetings, appointments, and events across multiple locations for both business and personal matters. Plan and book seamless travel itineraries for business and personal needs, including ground transportation, events, and accommodations. Draft polished business correspondence, memos, spreadsheets, and reports on various projects, including financial reporting and potential new ventures. Serve as a liaison and trusted point of contact for internal teams, vendors, and external partners-ensuring clear communication and organization of critical documents and materials. Support firm events and execute special projects with professionalism and follow-through. Provide personal assistant support, including errands, purchases, household coordination, and calendar management. Why You'll Love Working Here: A dynamic, fast-paced environment where every day brings something new and opportunities to grow. Competitive compensation and fully paid healthcare, dental, and vision packages. A friendly, collaborative, and supportive team culture that values initiative and reliability. What We're Looking For: EA Experience. A minimum of 3-5 years of Executive Assistant experience in a corporate, professional environment. A bachelor's degree is preferred. Interpersonal skills. You're an excellent communicator, both in person and in writing, and can confidently represent leadership. Thorough. You have great attention to detail and always double check your work. Driven. You're energetic, eager to contribute, and constantly seeking ways to improve processes. On the go. You have access to a car and can accommodate time-sensitive personal requests as needed. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

The Choice is seeking an Executive Assistant for our client- a youth advocacy coalition that is dedicated to ensuring DC children and youth grow up safe, resilient, powerful, and heard. This position will support the Executive Director. This organization is highly mission-driven and we are looking for someone who would truly thrive and enjoy working for their mission. Position type: This position is a newly created role in the organization. The Choice will be employing this position on a temporary basis. The organization would like to see if it is a good fit, and there could be potential for permanent hire in the future. In office requirements/schedule: The organization is hybrid and based in downtown DC. 2 days a week required in office (Either Tues/Wed or Tue/Thurs likely) Salary: this is an hourly role, $38 an hour Qualifications At least 5-7 years of experience supporting executives, preferably in a nonprofit, advocacy, or policy environment. Experienced in Google Suite highly preferred Strong scheduling skills are a must Polished written and verbal communication skills, with proven ability to draft professional correspondence and meeting notes. While not required, an interest and excitement to support the mission is highly preferred Key Responsibilities Manage the Executive's calendar, schedule, and local meeting travel, ensuring smooth daily operations. Screen, prioritize, and manage email correspondence on behalf of the Executive. Anticipate needs, draft responses, and ensure timely follow-up. Organize and coordinate meetings, including programmatic convenings, leadership team meetings, funder briefings, and external stakeholder engagements. Prepare briefing materials, agendas, and talking points. Attend meetings, arrange for transcripts and detailed notes, and track follow-up actions. Coordinate logistics for quarterly Board meetings and committee calls. Prepare and distribute board packets and materials in collaboration with senior leadership. Record and maintain official board minutes.

This is a SoftwareAG product for Enterprise Architecture Management. Bizzzdesign acquired Alfabet EA tool recently. We are seeking an experienced Alfabet Specialist / Developer to join the team. This role focuses on leveraging Software AG's Alfabet product to enhance enterprise architecture (EA) capabilities, IT transformation, and enterprise portfolio management. You'll collaborate closely with stakeholders to conduct EA assessments, implement Alfabet solutions, and drive strategic decision-making through data-driven insights. We value creativity, initiative, and a commitment to excellence in delivering top-notch digital solutions. Requirements: 2+ years of experience in Enterprise Architecture with demonstrated expertise in Software AG's Alfabet Strong understanding of TOGAF and other EA frameworks Proven experience with IT Transformation and Enterprise Portfolio Management capabilities Proficient on Linux, Git, Data & System Analysis, APIs, and database management (SQL/NoSQL) Strong strategic thinking and planning skills Analytical and problem-solving abilities to tackle complex challenges Effective communication skills to work with cross-functional teams and present technical solutions In-depth understanding of API integrations and data systems Ability to conduct comprehensive architecture assessments and drive recommendations Expertise in building and customizing workflows in Alfabet Responsibilities: Implement and manage EA frameworks such as TOGAF Conduct architecture assessments and recommend enhancements Develop and maintain EA repositories using Alfabet Design and execute IT transformation strategies Build custom workflows in Alfabet to meet business requirements Integrate Alfabet with APIs and other systems for seamless data flow Analyse systems to identify and resolve performance bottlenecks Provide strategic planning for EA practices in organizations with no formal processes

We are seeking an experienced and highly organized Executive Assistant to provide strategic administrative support to the President and Executive Director of a Washington, DC based nonprofit organization. This role is fully onsite, requiring presence in the organization's headquarters five days per week. The ideal candidate is proactive, detail-oriented, professional, and comfortable managing competing priorities in a fast-paced, mission-driven environment. Responsibilities Provide comprehensive calendar management, including scheduling internal and external meetings, resolving conflicts, and prioritizing commitments Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries Prepare executives for meetings by gathering materials, drafting agendas, compiling briefings, and ensuring follow-up actions are documented Manage email communications and respond to correspondence on behalf of executives when appropriate Draft, edit, and format presentations, reports, talking points, and meeting materials Serve as the primary point of contact between executives and internal/external stakeholders, ensuring timely communication and professional representation Maintain confidential information with discretion and professionalism Assist with Board coordination, including scheduling meetings, preparing packets, and supporting logistics as needed Track key deadlines, initiate reminders, and support project follow-through to ensure initiatives stay on schedule Support event logistics, special projects, and organizational initiatives as assigned Qualifications 6+ years of experience as an Executive Assistant Non-Profit experience Proven experience supporting senior leadership in an administrative or executive support capacity Proficiency in Microsoft Office Suite and familiarity with collaboration tools (e.g., Teams, Asana, SharePoint, Zoom) Strong organizational skills with the ability to manage multiple priorities and deadlines Excellent written and verbal communication abilities High level of professionalism, discretion, and judgment Strong follow-through, attention to detail, and ability to anticipate needs

Job Title: Executive Assistant, U.S. Public Affairs Washington DC, USA Work Schedule: Fully Onsite Education And Years Of Experience Bachelors Degree 2-3 minimum years professional experience in a GR or legislative office (internships included) Top Skills Organization Sense of Urgency Ability to work with little to no supervision Our U.S. Public Affairs office is looking for a talented Executive Assistant to join our Operations team in Washington, D.C. In addition to administrative duties, the Executive Assistant will have opportunities to explore policy work on key issues. The Executive Assistant must be effective in planning, prioritizing and executing tasks in a timely manner. They must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is able to work in a fast-paced environment with little to no direct supervision. Job Responsibilities Provide administrative support to executives, such as managing calendars, expenses and travel arrangements Managing relationships with vendors, processing invoices, contracts, budget requests and overseeing vendor registration process. Additional operations support as needed Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business Collaborate on policy projects with our public policy team where applicable Qualifications A bachelors degree is preferred Minimum of 1-2 years professional experience in a GR or legislative office (internships included) Excellent interpersonal and communication skills, and ability to work effectively with all levels of the organization Strong organizational and project management skills Ability to work independently and manage multiple priorities Knowledge and understanding of Congress, the White House and federal agencies desired. The company and its subsidiaries are committed to employing a diverse workforce, and provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.

Administrative Assistant, Regulatory Affairs LHH is seeking an Administrative Assistant to provide high-level administrative support to two Vice Presidents within the Regulatory Affairs Department at our client's location. This role requires strong organizational skills, discretion, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced, highly regulated environment. The ideal candidate will be proactive, detail-oriented, and comfortable supporting both routine administrative tasks and ad hoc projects, including legal and regulatory research. Key Responsibilities Provide comprehensive administrative support to two Vice Presidents in the Regulatory Affairs Department Manage calendars, scheduling meetings, coordinating internal and external appointments, and resolving scheduling conflicts Prepare and draft professional correspondence, presentations, and other communications on behalf of department leadership Serve as a point of contact for internal teams, clients, and other external stakeholders, ensuring clear and professional written and verbal communication Support ad hoc departmental projects, including coordination, documentation, and follow-up Conduct legal research and other regulatory or business-related research as requested Assist with meeting preparation, including agendas, materials, and minutes when needed Maintain confidentiality and handle sensitive information with discretion Qualifications Associate's or Bachelor's degree preferred, or equivalent relevant experience 2+ years of administrative support experience, preferably supporting senior leadership Strong written and verbal communication skills Excellent organizational skills with the ability to manage multiple priorities and deadlines Proficiency in Microsoft Office Suite Demonstrated ability to conduct research and synthesize information effectively High level of professionalism, discretion, and attention to detail Key Competencies Time management and prioritization Problem-solving and initiative Professional judgment and confidentiality Collaboration and interpersonal skills Adaptability in a dynamic, regulated environment

World Wildlife Fund (WWF), one of the world's leading conservation organizations, seeks a Senior Assistant, Board and National Council Relations, Travel, and Executive Vice President's Office. Performs standard administrative duties to ensure the smooth functioning of the Development division using demonstrated administrative and organizational skills. Reports to Senior Director, Board and National Council Relations and Institutional Partnerships in support of several Development sub-teams including the office of the Executive Vice President of Philanthropic Partnerships, Board and National Council Relations, and Travel Programs. Tasks include supporting meetings and events with donors, Board members, and senior executives; processing expenses via financial software systems; calendar management; staff travel planning; and general office support. Salary Range: $50,100 - $62,600 Please note: Applicants must be legally authorized to work in the U.S. This position is not eligible for employment visa sponsorship. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Responsibilities Data entry and information processing (40%) * Expenses - Processes and codes credit card transactions and invoices in financial software systems (Workday and SmartSimple), prepares check and/or wire requests, handles expense coding and re-classifications. Coordinates with others to resolve discrepancies/issues with data reconciliation. * Recordkeeping - Collects information and maintains logs, records, and lists on a regular or ad-hoc basis using Microsoft Word, Excel, or specialized databases such as SharePoint. Reviews, validates and inputs data provided by others, especially in Blackbaud Customer Relationship Management (CRM) database. Coordinates with others to resolve discrepancies/issues with data reconciliation. Meeting coordination and travel support (40%) * Meetings - Supports calendar management for Executive Vice President of Philanthropic Partnerships and organizes/supports complex meetings and makes appointments for Executive Vice President and Board/National Council and Travel teams. * Events and VIP Travel - Assists with logistics for meetings/conferences/special events and VIP trips, including maintaining attendee lists and coordinating space/equipment needs, AV needs, catering, ordering and shipping of materials for such events/trips, and preparation of necessary materials. * Travel support - support team travel requests, including booking air, train, hotel, and other travel logistics via WWF's travel provider. General office support (20%) * General office duties -Orders office supplies and assists with mailing, production, and distribution of documents, reports and other materials. Performs other miscellaneous office administrative tasks as needed. * Communications support - Helps manage executive correspondence and stewardship process, including drafting emails and letters. Formats and edits reports and materials as requested/needed by others. * Performs other duties as assigned. Key Competencies * Attention to Detail & Accuracy: Ensures completeness and correctness in financial processing, record-keeping, and executive support tasks. * Organization & Adaptability: Efficiently manages multiple deadlines and priorities. * Collaboration & Teamwork: Works effectively across teams and departments to achieve shared goals. * Executive-level Support: Experience supporting executive-level staff on a range of tasks including calendar management, expense reporting, tracking action items, and travel logistics. * Communication (written and verbal): Communicates clearly, concisely, and professionally with internal stakeholders and external partners. * Events and Meeting Support: Experience supporting high-level events and complex meetings with C-suite staff, Board members, and/or major donors. * Microsoft Office365: Experience using MS Office365 tools to manage data via Excel and communicate via Word and PowerPoint. Qualifications * 3 to 5 years of professional administrative experience. * Strong organizational and analytical skills with meticulous attention to detail. * Strong written and verbal communication skills. * Interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with staff and callers. * Ability to take initiative, prioritize, meet deadlines, and complete work with minimal supervision, and proactively seek assistance when needed * Ability to learn on the job quickly and excel in a high-pressure, fast-paced executive environment. * Ability to use word processing, spreadsheet and presentation software. Experience with Microsoft Office Suite, desired. Experience with CRM and financial software such as Blackbaud CRM and Workday, desired, but not required. * Ability to operate standard office machines and equipment. * Committed to building and strengthening a culture of inclusion within and across teams. * Identifies and aligns with WWF's core values: Courage, Integrity, Respect, and Collaboration: * Demonstrates courage by speaking up even when it is difficult, or unpopular. * Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable. * Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement. * Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals. To Apply: * Submit cover letter and resume through our Careers Page, Requisition #26034 * Due to the high volume of applications, we are not able to respond to inquiries via phone World Wildlife Fund (WWF) promotes equal employment opportunities for all qualified individuals regardless of age, race, color, sex, religion, national origin, disability, or veteran status, or any other characteristic protected under applicable law.

Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, D.C. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Ensure continued legal education is reported and logged with various bars and professional organizations. • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities. • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-160K + paid OT + bonus HOURS 9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed *This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices) #IND1

> Employees Apply Here" onclick="window.location.href = '****************************** InternalUser=true&locale=en_US/';"/> Dir EA Infra & Compliance - 90399170 - Wilmington DE, Philadelphia PA, New York NY, Washington DC Company: Amtrak Your success is a train ride away! As we move America's workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees. Are you ready to join our team? Our values of 'Do the Right Thing, Excel Together and Put Customers First' are at the heart of what matters most to us, and our Core Capabilities, 'Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security' are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future. Job Summary The Director Enterprise Architecture Infrastructure & Compliance will direct the alignment of technology investments with architectural guidelines and business strategy. Utilize education, guidance, and governance processes to optimize ROI, minimize operational costs, and expedite time to capability. Act as a liaison between business and technology, overseeing all aspects of systems solutions across various domains within the portfolio. Offer guidance on technology deployment, including architecture optimization and capital strategies, integrating cross portfolio technologies. Essential Functions * Collaborate with Service and Business owners to develop architecture and technology plans supporting IT Services, ensuring alignment with Service Offering objectives. * Work with peers and service owners to maintain consistency in process and alignment with Service Offering goals. * Lead technical and functional solution design throughout delivery phases, addressing challenges and decisions. * Ensure design leverages product capabilities to meet business strategic requirements, utilizing a wide range of approved and patterned technologies, including SaaS offerings, cloud solutions, analytics and industry best practices. * Enterprise level knowledsge of Government Risk and Compliance, PCI, and HIPPA Minimum Qualifications * Bachelor's Degree or equivalent combination of education, training and/or relevant experience. * Plus 11 years of relevant work experience. * Work is performed onsite in any of the following areas: Wilmington DE, Philadelphia PA, New York NY, Washington DC, Los Angeles CA, Seattle WA, Chicago IL including any Amtrak location. Preferred Qualifications * Bachelor's Degree or equivalent combination of education, training and/or relevant experience. * Plus 13 years of relevant work experience. Knowledge, Skills, and Abilities * Proficient in diverse business and technical processes, potentially requiring ITIL or equivalent certifications * Expertise in managing architecture teams and influencing executive management and stakeholders * Capable of handling multiple architecture engagements efficiently and effectively * Strong communication and interpersonal skills, with a collaborative and self-motivated nature The salary/hourly range is $163,000.00 - $211,140.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee's assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee's base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here. Requisition ID:165368 Work Arrangement:06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak. Relocation Offered:No Travel Requirements:Up to 25% You power our progress through your performance. We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions. Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen. Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law. In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions. In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses. Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience. Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law. > Employees Apply Here" onclick="window.location.href = '****************************** InternalUser=true&locale=en_US/';"/>

Job DescriptionStand Together is a philanthropic community that helps America's boldest changemakers tackle the root causes of our country's biggest problems, from education to the economy, broken communities, and toxic division, among dozens of other pressing issues. We provide our partners with access to resources including funding, thought leadership, a network of peers, and a playbook for applying proven principles to transform lives and society. We are looking for a skilled Sr. Administrative Assistant to join our Executive team. This role is essential in providing high-level support to multiple principals within the team, ensuring seamless operations and effective coordination across multiple strategic initiatives. In this role, you will take pride as a valued business partner who understands your leaders' business portfolio. As a strategic thinker, you connect task management to organizational priorities with a high degree of confidentiality, sense of urgency, and customer focus. You will identify and anticipate needs and know that success or failure is determined by thoughtfulness and the ability to execute with excellence. You enjoy being part of a team that supports one another and finds fulfillment by helping others achieve success. How You Will Contribute Calendar management. Build and maintain a deep understanding of priorities to effectively allocate leaders' time. Prioritize a high volume of inquiries and requests while troubleshooting conflicts for your team. Make judgements on time and recommendations grounded in strategic priorities to ensure smooth day-to-day engagements. Meeting preparation and follow-up. Assemble meeting agendas and coordinate and track action items. Ensure upcoming meetings,meetings notes, and next steps are captured in our CRM (primarily Salesforce). Deep organizational knowledge. Possess in-depth knowledge of the organization's operations, priorities, and key stakeholders to effectively provide strategic executive support. General administrative support. Process invoice payments, reconcile receipts and expense reports on behalf of the leaders, and book and coordinate travel, itineraries, and logistics, and maintain contact information in our CRM. Identify areas to increase efficiency and innovate to improve administrative processes. Collaborate with internal and external Administrative Professionals to understand prioritization and make trade-offs. Identify and learn new tools and techniques to elevate the level of support and partnership the administrative team can provide. The role will be based in-person in the Ballston, VA office. What You Will Bring 3+ years of professional experience in a support or administrative capacity. Professional manner and strong interpersonal communication skills, written and verbal. Excellent organizational skills with sharp attention to detail and the ability to think ahead, problem solve, engage proactively, and take initiative. Have a collaborative approach to work; give and receive feedback respectfully. Ability to think strategically about the principal's time as an allocation of resources. Demonstrate a high level of confidentiality, sense of judgment, and ability to improvise and creatively problem-solve while maintaining composure. Ability to provide articulate and concise oral and written communications. Proficiency with Microsoft Office: Word, Excel, Outlook (including expertise with Outlook's calendar function), and PowerPoint. Enthusiasm to contribute to Stand Together's vision and principled approach to solving problems, and a commitment to stewarding our culture, which champions values including transformation and innovation, entrepreneurialism, humility, and respect. Standout Candidate May Also Bring Proficiency with expense reporting software, such as Concur. Experience with CRM data input and management (Salesforce preferred) What We Offer Competitive benefits: Enjoy a 6% 401(k) match with immediate vesting, flexible time off, comprehensive health and dental plans, plus wellness and mental health support through Peloton and Talkspace. A meaningful career: Join a passionate community of over 1,400 employees dedicated to improving lives and driving innovative solutions to complex social challenges. Commitment to growth: Thrive in a non-hierarchical environment that empowers employees to discover, develop and apply their unique talents. Competitive compensation: Our approach rewards the value you create through competitive salaries and bonus opportunities, allowing you to share in the success you help drive. Our Values: Working at Stand Together is different from many other organizations. Our culture is deeply rooted in Principle Based Management (PBM ), a framework guided by the principles that drive human progress, such as dignity, openness, and bottom-up empowerment. PBM empowers our employees to be entrepreneurial, to innovate, and to continually drive transformation. We believe diversity fuels creativity, broadens knowledge, and helps drive success, and that is why we're proud to be an Equal Opportunity Employer and strive to treat all employees and applicants with honesty, dignity, respect and sensitivity. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

We are seeking a self-motivated, organized, and detail-oriented professional with experience supporting high-profile individuals and families to serve as an Executive Personal Assistant (EPA). This role requires someone who excels in both traditional and non traditional tasks while also anticipating and addressing unspoken needs and responsibilities. The ideal candidate will demonstrate initiative, have a strong ability to multitask, and consistently prioritize tasks with exceptional attention to detail, tidiness, and neatness. The EPA will operate in a dynamic and unique environment, often executing tasks while the Principal is on calls. Active listening, discretion, and professionalism are essential, as the role involves handling highly confidential information. The EPA will also take pride in maintaining an impeccably organized workspace and systems to ensure everything runs smoothly and efficiently. The Employer The Principal is a business owner, investor, and strategic advisor to investment institutions, family offices, and sovereign entities across Europe, the Middle East, and Southeast Asia. He currently serves as the Executive Chairman of a US-based business group with operations spanning technology, logistics, VIP experience management, network intelligence, healthcare, and marketing. Your role is situated within the Office of the Chairman, led by the Chief of Staff, whom you will report to and closely support. This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties. Open communication and feedback with the Principal is encouraged, especially as the job evolves. Responsibilities Calendar & Travel Management Manage a dynamic, multi-time zone calendar that includes business meetings, personal appointments, family routines, and travel coordination Organize and support international and domestic travel: oversee itineraries, packing preparation, hotel and activity planning, and ensure essentials like clothing and medications are accounted for across trips Conduct regular check-ins (morning and/or afternoon) to align on daily priorities, upcoming commitments, and evolving needs Support the team in advance of meetings or social events with briefing notes, background research, and logistical details Personal & Family Support Act as a trusted point of contact between the principal and their network Assist with planning and executing family-focused gatherings, such as dinners, celebrations, or holidays Provide structure and a sense of continuity in the home when the principal is traveling or away for extended periods Maintain frequent and clear communication to ensure alignment across all routines and responsibilities Collaborate with staff supporting immediate family members to ensure seamless coordination and shared priorities Household & Lifestyle Management Oversee household tasks, coordinating with domestic staff, and managing maintenance, construction, or design projects Handle personal shopping requests, from groceries and clothing to special items, ensuring preferences and quality standards are met Collaborate on meal planning, dietary restrictions, and coordinating meal deliveries or personal chef services Gifting & Social Relationship Management Curate thoughtful, high-quality gifts that reflect the recipient's preferences, cultural considerations, and the principal's brand image Maintain a detailed record of past gifts, important dates, and individual preferences to ensure a personalized and consistent approach Proactively manage the principal's social network by tracking key relationships, milestones, and engagement opportunities Facilitate connections and follow-ups to strengthen both personal and professional relationships Board Governance Support Assist in the coordination and scheduling of board meetings, committee meetings, and related events Prepare and distribute agendas, briefing materials, and background documents to board members in advance of meetings Record meeting minutes with precision, track action items, and follow up to ensure timely completion Maintain organized records of board decisions, policies, and governance documents for easy reference Monitor governance timelines and remind the principal and board members of required actions or compliance deadlines Communication & Administrative Support Draft, edit, and manage personal and professional correspondence, ensuring tone and voice alignment at all times Monitor and manage multiple email accounts (Gmail, Outlook), prioritizing, flagging, and handling communication as appropriate Keep digital files, contact lists, and notes well-organized, updated, and easily accessible Assist the Chief of Staff with project management, tracking deadlines, and following up with executives and vendors and work to develop SOPs for the Office of the Chairman. Maintain accurate financial records, assist with budgeting, bill payment, and expense tracking while ensuring strict financial privacy Technology, Data & Confidentiality Exceptionally tech-savvy, with the ability to master emerging tools and systems to improve efficiency and decision-making Ensure secure data management by completing backups, developing filing and retrieval systems, and recording meeting discussions for historical reference Conserve the principal's time by reading, researching, routing correspondence, drafting documents, collecting and analyzing information, and initiating communications Exercise the highest level of discretion in handling personal matters, sensitive information, and confidential communications Additional Duties & Special Projects Anticipate needs and offer proactive solutions before they're requested Carry out additional duties and assist with special projects as assigned Work Hours & Flexibility This is a full-time role with core daytime working hours, though responsibilities may often extend beyond standard business hours depending on the needs of the executive and the company. A high level of flexibility and availability is expected. You will be required to work outside of a traditional office setting, including supporting the executive while on the go, from the home office, and occasionally accompanying during travel. Must be available for last-minute schedule changes, travel needs, or event coordination, often requiring after-hours availability. A proactive approach to handling tasks in real time, even in dynamic, fast-paced environments away from a computer or outside the office, is critical to this role. Must be reliable, reachable at all times, and able to respond quickly to urgent tasks. Over time, you will develop the awareness and discretion to manage your own schedule and work location, aligning your availability with the established rhythms of the role particularly when your superiors are traveling or during predictable high-demand periods. Priority will be given to candidates who are available nights and weekends and can provide the flexibility required to meet the demands of this role. Qualifications Bachelor's degree preferred, but not required. Minimum of 3-5 years of experience as a Personal, Executive and/or Administrative Assistant, Secretary, or in a similar role. Proven experience supporting senior executives, entrepreneurs, or public figures in either personal or executive assistant roles Exceptionally tech-savvy, with an advanced ability to leverage emerging tools, platforms, and systems to drive efficiency and innovation at every level. Excellent verbal and written communication skills, capable of composing messages that reflect the principal's tone and style Highly organized with a keen eye for detail, able to maintain accuracy and calm even in fast-paced situations Skilled at juggling multiple communication channels across both personal and professional contexts Comfortable and proficient with technology platforms such as Apple Calendar, Google Workspace, and Outlook Dependable, discreet, and adaptable to the dynamics of a family-oriented household Holds a valid driver's license and has access to a personal vehicle (vehicle stipend provided) Open to occasional travel when required, with sufficient advance notice Who We Look for You remain composed and steady, bringing a sense of calm and focus even during unpredictable moments You quickly identify what needs to be done and confidently take the initiative to act You think in terms of systems, enjoying the process of creating order, efficiency, and smooth workflows You respect the privacy of the family while knowing when to stay in the background or step forward as needed You're an attentive listener, a keen observer, and meticulous when it comes to taking notes Your emotional intelligence allows you to intuitively protect and support those around you You're resourceful, proactive, and quietly confident, helping others feel comfortable and supported You excel in a well-rounded role that balances managing calendars and emails, handling personal errands, maintaining regular communication with the principal, and overseeing household details You have an almost unstoppable drive to keep going until the job is done, and then make it even better You embrace technology, making data-driven decisions and seeking innovations that improve processes and outcomes Benefits Compensation will be competitive and aligned with your level of experience Performance-based bonus eligibility Medical, dental, and vision insurance 401(k) participation Discretionary travel and special project opportunities as needed A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities listed above are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Equal Opportunity Employer Evolve Tech LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

HSP Direct is seeking an accomplished and highly motivated Executive Assistant to provide dedicated support to our President. This pivotal role combines strategic administrative support with hands-on management of key client relationships and internal initiatives. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a proactive mindset, thriving in a fast-paced environment that demands initiative, professionalism, and strong communication skills. About HSP Direct HSP Direct is a best-in-class full-service direct mail fundraising agency offering online fundraising, production services, graphic design, and list and data services through our affiliated companies. With over 100 non-profit and political clients, we're seeking highly motivated team members who share our passion for conservative politics. If you're passionate about serving at a high level and are enthusiastic about conservative politics…we want to meet! This is a full-time, in-office position located in Ashburn, VA. Remote work is not an option. Key Responsibilities: Executive Support: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and organize meeting materials, agendas, and minutes. Handle confidential and sensitive information with discretion. Assist with the preparation of reports, presentations, and correspondence. Coordinate and manage executive projects and initiatives. Account Management: Serve as the primary point of contact for assigned client accounts. Develop and maintain strong relationships with key clients, ensuring high levels of satisfaction and retention. Oversee the onboarding process for new clients, ensuring a smooth and seamless experience. Monitor client accounts to ensure timely delivery of services and resolution of any issues. Assist in the preparation and presentation of proposals, contracts, and renewals. Collaborate with internal teams to ensure client needs are met and expectations are exceeded. Qualifications: Bachelor's degree in business administration, Communications, or a related field. Excellent organizational and time management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and as part of a team. High level of professionalism and discretion. Experience in executive support or account management is a plus. If this challenge seems like a great fit for you and you would like a promising career path, please apply with a cover letter, resume, and salary requirements. Cover letter is required for consideration. Company Benefits Competitive salary commensurate with experience. Comprehensive benefits package including health, dental, and vision insurance. Annual staff events including field day, golf and spa outings, offsite Christmas party, and more. 401(k) with company match. Generous PTO and holidays. MAHA approved snacks and drinks. Company goal trips. Onsite fitness center. Employment Eligibility In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. HSP Direct will not sponsor work visas.

LMI is seeking a skilled Administrative Assistant to support a Pentagon client site. Successful candidates demonstrate competency in task management, cross organization coordination, communication, defense acumen, MS Office products, Department of War (DoW) and Office of the Secretary of War (OSW) style guidance, package routing procedures, and staffing while upholding the highest standard of ethical behavior. This position requires an active security clearance at the DoD Secret level. You must be a US citizen. LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed. Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively. With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors-helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value. Responsibilities Support Civil-Military Programs (CMP) Director's daily work cadence, prepare briefings, communications, and administrative products as needed for effective CMP resource management. Edit and process executive correspondence packages for senior leader signature, including congressional letters and reports, decision memoranda, DoD policies and directives, and responses to incoming mail. Support the CMP Director to provide subject-matter expertise in handling inquiries, developing action plans, and preparing and disseminating communications materials pertaining to civil-military programs. Manage executive calendars within MS Outlook. Coordinate with other offices across Reserve Integration and its business partners to reconcile availability and coordinate schedules. Proactively review schedules and make necessary updates. Interface with other Department of Defense senior leaders, including from interagency and external partners, to schedule and attend meetings and discussions. Facilitate weekly calls with Reserve Integration counterparts to discuss latest hot topics and issues. Utilize the Correspondence and Task Management System (CATMS) to respond to incoming taskers then task packages forward for signature. Manage CATMS for the CMP office. Coordinate with all stakeholders to ensure completeness of issuance and directives correspondence packages from beginning to end. Ensure written correspondence products meet Department of War standards, guidelines, and updated business rules for written material. Coordinate with subordinate offices to assign, review, and route issuance/directives CATMS packages to the appropriate points of contacts for action. Check issuance/directive packages for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff via hard copy and CATMS. Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary. Task and coordinate responses for FOIA, DoDIG, GAO, and other requests for government information. Extract and synthesize disparate information across Reserve Integration to prepare briefings, read-aheads, and other front office executive-level mission requirements. Assist and communicate with interested parties across the Department of Defense in research pertaining to, and drafting, coordination, and implementation of policy directives and initiatives in the CMP portfolio. Provide CMP Director with recommendations and consultations to enhance operations and service delivery across the CMP portfolio. Qualifications 15+ years relevant administrative experience Availability for occasional travel (less than 5%) Candidate should have a minimum of 5-10 years of experience in a government program/office Expertise in the use of various computer (hardware and software) and peripheral packages/devices to include Microsoft Office, SharePoint, Adobe Acrobat Professional version, DTS. Ability to communicate clearly with a wide variety of stakeholders Ability to effectively problem solve This position requires an active security clearance at the DoD Secret level. You must be a US citizen. DESIRED SKILLS Prior experience with, or knowledge of, Action Officer duties and responsibilities Target Salary Range: $88,000-$110,000 Disclaimer: The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Individual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances. #LI-SH1 EEO Statement LMI is an Equal Opportunity Employer, where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Job DescriptionAbout the Company Our client is a profitable, growth-stage enterprise SaaS company serving Fortune 100 brands across retail, banking, healthcare, and telecom. They're led by a serial entrepreneur who has successfully built and sold two companies - and is now scaling his third. Their Data Privacy Governance platform uses patented Hybrid AI technology to help major organizations protect customer data and ensure compliance with GDPR, CCPA, and other regulations. The Opportunity We're seeking an Executive Assistant for a visionary Founder/CEO of a tech company. This isn't a bureaucratic corporate environment - it's a collaborative, supportive culture where your initiative will be recognized and rewarded. This role offers meaningful impact and continuous professional growth. What You'll Do Manage the CEO's complex schedule, travel, and communications Anticipate needs and proactively solve problems before they arise Handle confidential information with absolute discretion Prepare meeting materials, capture action items, and ensure seamless follow-through Support both professional and personal tasks between VA and DE offices What You Bring Bachelor's degree or higher Experience supporting senior executives in dynamic environments Exceptional organizational skills and ability to manage competing priorities Strong written/verbal communication and emotional intelligence Tech proficiency (Google Workspace, Microsoft Office, modern productivity tools) Ability to work 3 days/week from Tysons, VA office with occasional travel You'll thrive here if you: Seek long-term career growth with mentorship from a proven founder Operate with high integrity, discretion, and service-oriented mindset Embrace flexibility - comfortable with dynamic hours and wearing multiple hats Why Join Compensation: $40,000-$50,000 + bonuses 100% company-paid medical, dental, and vision (Gold plan - zero out-of-pocket) 401(k) and company-paid life insurance 2 weeks paid vacation Hybrid schedule (3 days in office) Collaborative, supportive company culture Learn directly from a founder who's successfully built and exited multiple companies Clear path to expanded responsibilities as your capabilities grow Tuition reimbursement to invest in your continuous development Shape the future of data privacy and AI compliance Interview Process HR Screening Phone interview with CEO On-site interview Reference and background checks Offer extended to selected candidate We are proud to be an equal opportunity workplace and are committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity, or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law. Compensation Range: $40K - $50K

Posting Details Information Requisition Number AS933P Job Title Administrative Assistant to the Associate Vice President for Student and Financial Support Services Pay Rate $32.47 - $35.72 Position Type Support The Administrative Assistant to the Associate Vice President for Student and Financial Support Services (AVPSFSS) provides high-level administrative support, ensuring the smooth and efficient operation of the office. The role involves significant responsibility in maintaining the integrity and security of sensitive information and supporting the AVP in executing critical initiatives related to student support services. The Administrative Assistant takes the initiative to drive projects to completion and serves as a liaison between the AVP and internal and external constituencies at all levels of the College and other organizations. This position works closely with the AVPSFS on strategic initiatives and requires the highest degrees of confidentiality, integrity, and trust. This position may use varying styles and approaches that reflect an understanding and acceptance of the role of culture in a diverse, multicultural workplace. Essential Duties and Responsibilities: These are intended only as examples of the various types of job duties to be performed. The omission of the specific duties does not exclude them from the position of the work is a similar, related, or logical assignment to the position. The following are the functions essential to performing this job: Primary Administrative Tasks: * Serve as a confidential assistant to the Associate Vice President for Student and Financial Support Services (AVPSFSS). * Coordinate and manage the calendar for the AVPSFSS including scheduled meetings, events, conferences, and one-on-ones with direct reports and other activities with particular attention to preparation, logistics, and briefings. * Make travel arrangements (flights, hotel, conference registrations), and prepare travel itineraries and expense reports. * Attend meetings, draft presentations, record and disseminate minutes, and prepare correspondence and other materials supporting initiatives. Tracking and Monitoring: * Monitor budgets, including tracking and maintaining expenditures, reconciling accounts, providing reports, preparing purchase orders, vouchers, and budget transfers. * Develop and maintain systems to support the AVPSFSS office and automation of processes using electric forms and software packages. Maintain appropriate information, document storage, and retrieval systems. Communication and Outreach: * Act as a primary point of contact for the AVPSFSS office, handling inquiries with professionalism, understanding the significance of confidentiality, and providing appropriate support. * Monitor correspondence from community members, both internal and external, regarding questions and clarifications. Project Management and Policy Coordination: * Assist in managing and supporting special projects, including conducting research, gathering data, performing comprehensive analyses, and managing databases to ensure accurate and efficient project execution. * Track milestones and deadlines for projects related to compliance and student support, ensuring that all tasks are completed on time and in alignment with institutional goals. Support the review and revision of policies and procedures assigned to the AVPSFSS, ensuring they are up-to-date and aligned with federal, state, and institutional regulations. * Assist in organizing documentation for audits and compliance reviews, ensuring readiness and thoroughness without needing to be a subject matter expert. Professional Development and Continuous Improvement: * Engage in professional development to enhance skills in administrative support, confidentiality, and understanding the broader context of the AVPSFSS's responsibilities. * Participate in relevant training sessions to improve abilities in managing sensitive information and supporting compliance-related tasks. Required Minimum Qualifications * Associate Degree * Two (2) years of administrative, office management, or related experience * Proficiency in Microsoft Office * Excellent written and oral communication skills, with attention to detail Desired Qualifications * Bachelor's Degree * Two (2) years of administrative experience at a post-secondary institution * Experience supporting roles that support compliance, audit readiness, or regulatory oversight * Experience with student information systems at a post-secondary education institution * Strong interpersonal skills with the ability to work with people at all levels of an organization * Strong problem-solving skills and analytical abilities Work Schedule 8:30 AM - 4:30 PM, Monday to Friday Full/Part Time Full Time Telework Eligible? Yes Essential Personnel? No Posting Detail Information Job Posted Date Closing Date Open Until Filled Yes For Best Consideration Special Instructions to Applicants All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position. For best consideration, applications should be received by November 12, 2025. Review of applications after this date is not guaranteed. FCC offers a generous benefits package which includes medical insurance, dental and vision plans, waiver of FCC tuition for employee and eligible dependents, tuition reimbursement, generous leave benefits, retirement plans, and more! Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values campus diversity in students and staff and encourages members from historically under-represented groups to apply. Non-Discrimination Statement Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Supplemental Questions

Job DescriptionAdministrative Intern This position is responsible for office administrative operations and assisting other team projects. Administrative operations include, but are not limited to, general clerical tasks, office property and supply management, documentation management, and internal system administration. It also serves as a backup role for other team functions. Major Job Duties: Responsible for the daily management of the company office, including material procurement, facility maintenance, environmental sanitation, and property support. Assist in organizing and arranging meetings/trainings, including writing meeting minutes, booking meeting rooms, preparing materials, and testing equipment. Responsible for the company's office expenses, including purchasing, payment, installation, maintenance, and updates, to ensure the office's regular operation. Responsible for supplier management, communication, and relationship maintenance. Handle the company's secretarial work, including document organization, file archiving, seal management, and handling of mail and parcels. Ensure the company's administrative management and support comply with relevant laws, regulations, and compliance requirements. Provide administrative support to company employees, including booking flights and hotels, processing visa applications, and processing reimbursement reports. Maintain, remind, and urge the company's shared task list. Collect and remind the company's departments' weekly reports. Support administrative-related tasks within the Americas region for other national companies. Other responsibilities assigned by supervisor Minimum Qualification Bachelor's degree Strong organizational skills and attention to detail. Outstanding verbal and written communication skills. Multitasking and analytical skills. Complete fluency in English and Mandarin Chinese is required. We negotiate rewards based on experience and relevance and offer a competitive benefits plan. CUA is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, protected veteran status, or disability.

Hawthorne Lane is a recruiting firm in Washington, DC that partners with PR/communications firms, consulting firms, trade associations, corporations and nonprofits. Temporary positions can help you get your foot in the door with these types of organizations and more! Temporary roles can also be a short term fit for those in transitional periods, before going back to school, relocating, or waiting on a security clearance! No matter the reason, our recruiters are passionate about matching your needs with a role you will love, in the short term for temporary positions, or longer term for temporary to hire, or direct-hire positions. Currently, we are looking for dynamic candidates with prior administrative and problem-solving skills. Key Responsibilities: Executive Assistants: Manage Executive's schedules, correspondence and projects in accordance with shifting needs and priorities. Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable. Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events. Research Assistant: Support research studies, gather and analyze data, and present your findings to a team of professionals. Project Assistant: Guide projects from start to finish by managing the budget, implementing a strategic plan, and meeting important project milestones. Why You'll Love Working Here: Companies offer endless learning opportunities. Fun and lively work culture. Competitive hourly rates and opportunities for direct hire employment. What We're Looking For: Skills. A minimum of one (1) year of administrative or office experience. Inquisitive. You want a job that will challenge you and teach you useful skills along the way. Service oriented. You'd take on any task that would help your team accomplish their goals. Professional and formal. You know how to compose business emails and letters. Computer savvy. You are an expert in MS Office. Team player. You are willing to take on new tasks to further the office initiative. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

LHH is currently partnering with a nonprofit trade association in Washington, DC area to bring on an Administrative Assistant. This is an ongoing temporary opportunity for the next 1 month with potential to extend and will pay between $21-$23 per hour, based on experience. Please apply today for more information. Front Office & Guest Experience Serve as the first point of contact for visitors and staff, fostering a warm, polished, and professional environment. Manage incoming calls via Microsoft Teams and monitor visitor flow, ensuring smooth communication and an excellent first impression. Oversee reception area organization and manage all mail, messenger services, and package logistics. Maintain awareness of the office calendar to support meetings, events, and daily operations seamlessly. Provide proactive calendar management, meeting preparation, and scheduling support for the Senior Vice President, Finance & Administration. Coordinate travel arrangements and process expense reports. Support the SVP, Finance & Administration with project coordination and priority tracking as needed. Serve as the main point of contact for office supplies and workroom organization, including proactive inventory oversight. Act as the primary liaison for building maintenance and service requests. Manage key fob access and maintain the door locking/unlocking schedule. Qualifications & Experience 1+ years of experience in administration, facilities, or operations. Strong organizational skills with the ability to manage multiple priorities effectively. Professional communication and interpersonal skills; able to build positive relationships across the organization. Comfortable using Microsoft Office, Teams, and CRM systems. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.