Executive administrative assistant jobs in Isla Vista, CA - 37 jobs

Requirements Minimum AA/AS degree or equivalent professional certification; Bachelor's degree preferred Minimum of 5 years of experience in an administrative assistant role, executive-level preferred Excellent references for similar roles Outstanding interpersonal and communication skills, written and oral Proficiency with computers, Microsoft Office Suite, e-signature tools (e.g. DocuSign), and other essential office equipment Ability and aspiration to learn new tools, systems and workflows as necessary Ability to work under minimal supervision, and exercise initiative and independent judgment while managing multiple and simultaneous priorities A keen attention to detail Ability to identify and handle priority and/or sensitive issues with discretion and a commitment to confidentiality Valid driver's license and auto insurance Experience in aerospace, government contracting and/or engineering firms is a plus WE OFFER AN EXCEPTIONAL EMPLOYEE BENEFITS PACKAGE! Competitive Industry Pay 100% Employer-Paid Medical Insurance Premium HSA with Employer Contributions Dental and Vision Coverage Options Company Funded 401(k) and Profit Sharing Plans Employee Stock Ownership Plan (ESOP) Life and Disability Insurance Paid Parental Leave The annual pay range for the Executive Assistant position is $65,000 to $105,000. The posted pay range values provide the candidate with guidance on annual base compensation for the position, at a full time level of effort, exclusive of overtime, bonus, and benefits-related compensation, over a range of qualifications that may fit hiring objectives. Toyon Research Corporation will consider the individual candidate's education, work experience, applicable knowledge, skills and training, among other factors, when preparing an offer of employment. Pay Transparency Nondiscrimination Provision Equal Opportunity Employer including Disability and Veterans Applicant Privacy Notice Learn more about our company in our latest video, We are Toyon. Ref #2538-M

Job DescriptionSalary: Negotiated ABOUT COMPAL We are in the business of collaborative innovation and making those ideas happen. As one of the world's leading manufacturers of notebook PCs, smart devices, data center equipment and LCD products, and automotive electronics, we take pride in bringing breakthrough design concepts to life with world class R&D, manufacturing, and supply chain management. Innovation is in our DNA and no challenge is too big for our award-winning design teams. Unparalleled experience across a broad range of technologies translates into projects being delivered with the highest design integrity and quality. Compal has 80,000 employees across 8 countries in USA, Mexico, Brazil, Poland, India, China, Vietnam, and Taiwan to provide engineering, manufacturing, service support to our customers. OUR CULTURE We believe innovation happens when people do what they love and have the opportunity to grow. Compal is powered by some of the brightest talent from around the world, working together to push creative and technical boundaries on behalf of our clients and their products. Every day we strive to create an environment where people can grow and learn from each other, while receiving the support to do the best while working on what they love. ABOUT THE ROLE We are a cutting-edge automotive technology supplier specializing in Advanced Driver Assistance Systems (ADAS). Our team is dedicated to driving innovation in mobility and safety, partnering with global OEMs to deliver next-generation solutions. We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team in Santa Barbara, CA. The Executive Assistant will provide high-level administrative and operational support to senior executives. This role requires excellent organizational skills, discretion, and the ability to thrive in a fast-paced, high-tech environment. The ideal candidate is resourceful, detail-oriented, and able to anticipate needs while maintaining professionalism in all interactions. Key Responsibilities Provide daily executive support including scheduling, calendar management, and travel coordination. Manage confidential information with the utmost discretion. Prepare presentations, reports, and correspondence for internal and external stakeholders. Coordinate meetings, including agenda preparation, logistics, and follow-up actions. Act as a liaison between executives, internal teams, and external partners. Assist with project management tasks, ensuring deadlines and deliverables are met. Handle expense reporting, invoice processing, and budget tracking as needed. Manage local office by keeping up with supplies, conference rooms, facilities. Interface with Regional and Corporate HR for the local site in Santa Barbara. Support special initiatives and company events. Qualifications Bachelors degree or equivalent experience preferred. 5+ years of executive assistant or administrative support experience, ideally in a technology or automotive company. Strong proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, Go to Meetings). Exceptional organizational skills with keen attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities under tight deadlines. Professional demeanor, with proven experience handling sensitive and confidential information. Experience with general HR topics a plus Familiarity with automotive industry, technology companies, or ADAS/advanced mobility solutions a plus. Able to speak Mandrin is a plus Why Join Us Be part of a team shaping the future of mobility and automotive safety. Collaborative and innovative work environment. Competitive compensation and benefits package. Beautiful Santa Barbara office location with opportunities for career growth. TRAVEL: Less than 10% BENEFITS AT COMPAL USA Inc. Medical, dental vision and prescription drug insurance Life insurance Short- and long-term disability Excellent 401k plan with matching contributions Generous PTO policy Company paid holidays Compal USA (Indiana) Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. All employment is decided on the basis of qualifications, merit, and business need without regard to any protected status.

We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur. Responsibilities: - Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings. - Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools. - Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives. - Oversee travel arrangements and expense reporting using systems like Concur. - Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information. - Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System. - Provide administrative support for special projects and events as needed. - Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication. - Uphold confidentiality and attention to detail in handling sensitive information. - Continuously identify opportunities to improve administrative processes and enhance operational efficiency. Requirements - Proven experience as an Executive Assistant, preferably in the legal industry. - Proficiency in tools such as Cisco Webex, Concur, and CRM platforms. - Strong organizational skills with a focus on calendar management and scheduling. - Excellent verbal and written communication abilities. - Familiarity with timekeeping systems like Kronos and related administrative tools. - Ability to manage multiple tasks and priorities in a fast-paced environment. - High attention to detail and commitment to accuracy. - Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

WHAT YOU'LL DO Under the direction of a College President, provide complex administrative secretarial support; process administrative details not requiring the immediate attention of the President including the preparation of reports, coordination of functions, communication of department policy and other administrative tasks. The current vacancy is a 12 month, full time (40 hour/week) position located at Oxnard College. This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year. WHERE YOU'LL WORK Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway. More information about Oxnard College can be found here: Oxnard College. WHO WE ARE The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students. The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability. SALARY PLACEMENT New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule. Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary. New and current employees may be eligible for advanced step placement as outlined in Section 290 - SALARY PLAN in the Rules of the Personnel Commission for Classified Employees. Provide complex administrative secretarial support to the President, relieving the administrator of a variety of clerical, technical and administrative duties; coordinate between the President and the public, students, staff and other campus officials; assist in resolving issues as appropriate. E Perform complex and responsible administrative assistance duties requiring specialized knowledge of an assigned area of educational administration. E Review and proof files, forms, records, documents and contracts for accuracy, completeness and conformance to applicable policies, procedures, rules and regulations. E Assist the President in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs. E Maintain current financial and budget information; monitor budget expenditures; post entries in account books, reconcile bank statements and make deposits as assigned, prepare, review and issue check requests as required. E Prepare items for Cabinet agendas and Board agendas; assure accuracy and completeness of material submitted. E Collect and compile statistical and financial data and other information for inclusion to special and periodic reports; prepare special reports as necessary; research information and establish appropriate formats. E Initiate and answer telephone calls; screen and direct calls and visitors to appropriate personnel; schedule and confirm appointments and meetings and maintain administrator's calendar; arrange travel accommodations as necessary. E Provide information and assistance in person or by telephone regarding assigned program, established practices, policies and procedures to the faculty, staff, administrators, students and the general public. E Operate a computer to enter and retrieve data, maintain records and generate reports; prepare presentations; update and monitor budget, utilize word processing, database, spreadsheet, and other software required by position. E Take and transcribe dictation, including confidential material; prepare a variety of correspondence, memoranda, reports and other materials; compose and edit correspondence; record and transcribe minutes from a variety of meetings. E Open, route and sort mail; identify and refer matters to the President in order of priority; receive visitors, schedule appointments, screen visitors and telephone calls and refer to appropriate staff members. E Maintain a variety of complex files and records often involving materials of a confidential nature. E Maintain confidentiality of records and information, including information regarding Board, District, personnel, student or controversial matters. E Coordinate communication and activities with other District departments and personnel, students, educational institutions, vendors and other outside organizations and the public. E Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E Train and provide work direction and guidance to others as assigned. Perform related duties as assigned. E = Essential DutiesAny combination equivalent to: two years of college level course work in secretarial science, office technology or related field, and four years increasingly responsible administrative assistance experience. EXAMINATION AND SELECTION PROCESS: This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin. The examination process may consist of any of the following components: A) Written/Performance Test = Qualifying (pass/fail) B) Training and Experience Evaluation = Qualifying (pass/fail), if applicable C) Technical Interview = 100% weighting on final score PLEASE NOTE: All testing for this recruitment will be conducted remotely. Please see additional information regarding the test dates and location below. WRITTEN TEST DATE RANGE AND LOCATION: Date Range: Wednesday, January 14, 2026 to Tuesday, January 20, 2026 Location: All candidates who meet the minimum qualifications will be emailed a link to the test on Wednesday, January 14, 2026 and will have until 11:59 pm on Tuesday, January 20, 2026 to complete the test. To participate in the written/performance test, you must have access to a computer and a reliable connection to the internet. The top candidates with the highest passing scores on the written/performance test will be advanced to the next phase of the examination process, which may include additional assessments. TRAINING AND EXPERIENCE (T&E) EVALUATION: A T&E is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation. The candidates with the highest passing scores on the T&E will be advanced to the next phase of the examination process. TECHNICAL INTERVIEW DATE RANGE AND LOCATION: Date Range: Wednesday, February 4, 2026 - Tuesday, February 10, 2026 Location: The Technical Interview will likely be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet. The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email. SUBMISSION OF APPLICATION: Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application. PLEASE BE AWARE THAT ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NO LONGER BE ABLE TO MAKE REVISIONS. If additional versions of your application are submitted, only the most recent will be considered. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based on a 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. ELIGIBILITY LIST: Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview. PROBATIONARY PERIOD: All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion. ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodation should document this request in an email to **************** including an explanation as to the type and extent of accommodation needed to participate in the selection process. DEGREE INFORMATION: If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire. For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.

Employment Type: Full-time or Part-time (Flexible for the Right Candidate) Compensation: Competitive and Negotiable We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and COO. This role requires a dynamic professional who excels in managing administrative operations, ensuring smooth day-to-day workflows, and acting as a trusted gatekeeper and communication partner to the Executive Team. The ideal candidate will have a solid background in executive-level support, strong technical skills, and the ability to thrive in a fast-paced, high-responsibility environment. Familiarity with government contracting, proposal writing, and RFP processes is a significant advantage. This position also requires experience in and a working knowledge of Human Resource functions to include Time & Attendance and Payroll transactions. The successful candidate will be our key liaison with our third-party admin provider. Key Responsibilities Calendar Management: Coordinate and maintain complex calendars, prioritize meetings, and ensure schedule alignment with strategic priorities. Travel Coordination: Arrange domestic and international travel, including flight booking, accommodations, itineraries, and logistics. Expense Reporting: Track and submit CEO expenses accurately and in a timely manner. Meeting Support: Plan, schedule, and facilitate internal and external meetings. Prepare agendas, take minutes, and ensure follow-up on action items. Document and File Management: Maintain organized records using DropBox, SharePoint, and company systems. Communication Support: Draft and manage correspondence, proposals, and reports with professionalism and clarity. Project Support: Assist with government proposals, RFP responses, and executive projects as needed. Liaison Role: Act as the first point of contact for internal and external stakeholders on behalf of the executive team. Operational Support: Provide day-to-day administrative and organizational support to help drive company initiatives forward. This includes Human Resource functions, Payroll administration, Vendor Management, Accounts Payable/Receivable. Required Skills & Qualifications 3+ years of experience as an Executive Assistant, Payroll clerk, Accounts, HR or similar role supporting senior leadership. Strong proficiency in Microsoft Office Suite (Excel, Outlook, TEAMS, Word, PowerPoint). Experience with SharePoint and DropBox for collaborative file and document management. Excellent verbal and written communication skills; able to represent the company professionally. Demonstrated ability to manage sensitive and confidential information with discretion. Comfortable with a hybrid work model; must be available for 80% on-site work in Oxnard, CA. Strong time management, prioritization, and organizational skills. Financial reporting experience preferred. Preferred Qualifications Experience in government contracting or working with federal clients. Familiarity with RFP responses and proposal writing. Background in supporting CEOs or C-level executives in small to mid-sized firms. Why Join Us? Flexible hours for the right candidate Mission-driven organization making an impact in federal and public sector logistics Opportunities to contribute directly to strategic initiatives Collaborative, supportive, and growth-oriented environment

Job DescriptionExecutive Assistant Employment Type: Full-time or Part-time (Flexible for the Right Candidate) Compensation: Competitive and Negotiable We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and COO. This role requires a dynamic professional who excels in managing administrative operations, ensuring smooth day-to-day workflows, and acting as a trusted gatekeeper and communication partner to the Executive Team. The ideal candidate will have a solid background in executive-level support, strong technical skills, and the ability to thrive in a fast-paced, high-responsibility environment. Familiarity with government contracting, proposal writing, and RFP processes is a significant advantage. This position also requires experience in and a working knowledge of Human Resource functions to include Time & Attendance and Payroll transactions. The successful candidate will be our key liaison with our third-party admin provider. Key Responsibilities Calendar Management: Coordinate and maintain complex calendars, prioritize meetings, and ensure schedule alignment with strategic priorities. Travel Coordination: Arrange domestic and international travel, including flight booking, accommodations, itineraries, and logistics. Expense Reporting: Track and submit CEO expenses accurately and in a timely manner. Meeting Support: Plan, schedule, and facilitate internal and external meetings. Prepare agendas, take minutes, and ensure follow-up on action items. Document and File Management: Maintain organized records using DropBox, SharePoint, and company systems. Communication Support: Draft and manage correspondence, proposals, and reports with professionalism and clarity. Project Support: Assist with government proposals, RFP responses, and executive projects as needed. Liaison Role: Act as the first point of contact for internal and external stakeholders on behalf of the executive team. Operational Support: Provide day-to-day administrative and organizational support to help drive company initiatives forward. This includes Human Resource functions, Payroll administration, Vendor Management, Accounts Payable/Receivable. Required Skills & Qualifications 3+ years of experience as an Executive Assistant, Payroll clerk, Accounts, HR or similar role supporting senior leadership. Strong proficiency in Microsoft Office Suite (Excel, Outlook, TEAMS, Word, PowerPoint). Experience with SharePoint and DropBox for collaborative file and document management. Excellent verbal and written communication skills; able to represent the company professionally. Demonstrated ability to manage sensitive and confidential information with discretion. Comfortable with a hybrid work model; must be available for 80% on-site work in Oxnard, CA. Strong time management, prioritization, and organizational skills. Financial reporting experience preferred. Preferred Qualifications Experience in government contracting or working with federal clients. Familiarity with RFP responses and proposal writing. Background in supporting CEOs or C-level executives in small to mid-sized firms. Why Join Us? Flexible hours for the right candidate Mission-driven organization making an impact in federal and public sector logistics Opportunities to contribute directly to strategic initiatives Collaborative, supportive, and growth-oriented environment #hc208567

Job Title: Executive Assistant I/II - Supporting CFO, DOFA and Executive Office Job Summary: Under supervision of the Chief Financial Officer (CFO), will perform person centered administrative, project management, and a wide variety of high-level support services primarily to the CFO and the Department of Finance and Administration (DOFA) and also to the Executive Office and Board of Directors. Uses acquired understanding of the organization and regional center system to effectively perform duties. Demonstrated ability to diplomatically handle highly confidential and technical material. Ability to effectively interact with all levels of employees, board members, and the public. Exercises sound judgment in matters involving major organizational decisions and future plans. Will plan, organize, and carry out own work with minimal direction. Reports To: Chief Financial Officer Primary Functions: * Assist CFO daily: receive and return phone calls and handle as appropriate; scan and mail letters and other documents; coordinate and schedule appointments and meetings; maintain CFO's calendar; receive daily mail, sort and distribute properly; make copies of and/or scan financial statements, handouts and other documents. * Assist with coordinating and preparation for all Board meetings and Board committee meetings. Prepare and edit minutes for the Administrative Committee, and provide all CFO handouts for the Board meetings, Administrative Committee and Vendor Advisory Committee meetings. * Coordinate the Board Audit Committee, Post-Retirement Health Trust Sub-Committee, to include developing agenda, working with chairperson to approve agenda and minutes, taking minutes during meetings and distributing to members, sending and managing related communications, keeping log of action items and following up with responsible parties, providing handouts, coordinating guest speakers and audio/visual or webinar requirements, and room set up/clean up. * Make travel arrangements through R&D Transportation for board members who are people served by the regional center. * Assist with coordination and preparation for all Directors' Staff and Town meetings. Communicate with Directors, Assistant Directors and Managers in local offices for staff meetings and vendors and community members for town meetings. * Assist Executive Assistant to the Executive Director with performing a variety of confidential administrative support duties for the Executive Director such as coordinating meetings and travel, and corresponding with staff, DDS, community agencies, persons served and families. * Provide information to the public in response to inquiries in accordance with the TCADD Board's California Public Records Act Policy to CFO and to the Executive Director, as required. Acts as liaison with CFO contacts and Executive Director contacts, as needed. Determines which questions or problems to route to the appropriate staff to assure resolution of issues in a timely manner. * Assist the Executive Director and Executive Assistant with various complaints, including responses, delegation to appropriate Director(s)/Assistant Director(s), maintaining log, following up and providing status report to Executive Director * Assist the CFO and Executive Director with administrative tasks related to legal matters including correspondence and communication with attorneys; reproduction of documents; review, approval and reconciliation of legal invoices; contract administration; coordination with TCRC's Records Supervisor; notary services; and legal filings. * Manage monthly credit card statements for all TCRC credit card holders and collect receipts. Follow up timely to ensure receipts or adequate documentation are Work with OPS Accounting Associate and Facilities and Purchasing Manager to reconcile invoices and receipts for accuracy. * Process new contracts, amendments, renewals, extensions and cover letters with CFO direction. Obtain signatures and distribute to contractor with copies to appropriate managers. Interface with contractors on contract status as necessary. Maintain contract database and contract filing Obtain Conflict of Interest statements and Business Associate Agreements from OPS contractors. * Assist CFO and Controller with coordination and preparation activities for the CPA annual financial audit and the bi-annual DDS fiscal audit. Act as a liaison for the auditors. Process audit letters and other audit documents requiring signatures. * Assist with completion of insurance applications, interface with insurance brokers and coordinate meetings. Keep insurance files up to date and organized. Request and distribute certificates of insurance. * Interface with Department of Developmental Services (DDS) on a variety of issues for CFO and Executive Director including but not limited to requests for information, coordinating meetings, providing responses or information. Main contact with DDS contracts administration staff for all DDS/TCRC contracts and amendments. Communicate with the Board President, obtain his/her signature on DDS contracts and amendments, send signed copies to DDS and maintain copies in DDS contract files. * Work with the CFO and Controller to obtain required signatures from board members, executive staff and DDS on bank signature cards, credit line agreements and other bank documents. * Manage the annual POS statement mailing, working with the CFO, IS staff, printer, mailing company, and support Provide follow up activities related to returned mail, change of addresses, and questions. * Plan, schedule and coordinate DOFA group meetings, retreats and other events with CFO and other DOFA managers. Prepare and distribute agendas, provide handouts, set up room, coordinate and communicate with speakers, take minutes, coordinate with personnel at offsite venues, order/pick up/layout refreshments, etc. * Participate in ongoing DOFA manager meetings, take notes and keep a log of action items. * Fill in for Executive Assistant to Executive Director during vacations, absences and on other occasions as the need arises. * Organize and maintain files regularly for CFO in compliance with established procedures and standards to ensure completeness, confidentiality, and easy retrieval. * Prepare accounting files for scanning; scan documents into databases; archive and purge files according to established policies and procedures. * Make travel arrangements for CFO and DOFA staff, as May assist other Directors with travel arrangements on occasion. * Compose correspondence, memorandums, electronic mail and other documents. * Develop and maintain documents, spreadsheets and other reports. * Update and distribute lists, rosters and other information documents as needed. * Assist with writing and revising various policies, procedures, plans and processes, including keeping a job notebook for the Executive Assistant updated. * May include occasional evening or weekend work. * Special projects and additional duties as assigned. Skill Requirements: * Prioritizes tasks and meets deadlines with minimal supervision. * Experience taking minutes, scheduling appointments and meetings and making travel arrangements. * Excellent interpersonal and customer service Positive and responsive attitude. Problem solver and works to identify positive solutions. Presents themselves in a professional manner at all times. * Excellent organizational and planning skills with attention to detail. * Demonstrates assertiveness and takes the lead in crisis situations. * Communicates with Adjusts communication to level of audience. Communicates openly and directly. Responds in a timely professional manner. * Understands authority and who needs to be involved in decision making; seeks appropriate approvals. * Demonstrates strong interpersonal skills, engaging effectively with diverse individuals and teams while promoting cooperative, solution-oriented outcomes. * Ability to work efficiently and handle multiple projects and tasks concurrently. * Thinks ahead, minimizing potential Proactive in identifying areas to improve. * Ability to accurately review invoices to ensure correct billing. * Ability to handle highly confidential and technical material and maintains utmost confidentiality of information. * Takes initiative to learn new systems and stay current in area of expertise. Minimum Qualifications: * Proficient with MS Office, collaborative platforms and computerized accounting systems. * Familiar working with financial reports, contracts, insurance and legal documents. * Knowledge of current standard office methods, procedures, practices, equipment. * Excellent business correspondence and customer service skills. * High school graduate with at least 2 years of college level courses or AA BA/BS preferred. * Five years relevant work experience including increasingly responsible executive or high-level administrative duties and support. * Prior experience supporting or working directly with a Board of Directors. Physical Requirements: Position requires the ability to work independently. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. This is primarily a sedentary office classification. The position also requires grasping, repetitive hand movement, finger dexterity and fine coordination in preparing statistical reports and data using a computer keyboard and calculator. Additionally, the position requires near, far, and color vision in reading correspondence, statistical data, and using the computer. Hearing and speech are required to communicate in person, before groups and over the telephone. Employees must possess the ability to lift, carry, push and pull materials and objects necessary to perform job functions. The employee must frequently lift and/or move up to 10 lbs. and infrequently up to 20 lbs. The position requires standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily office activities. Work is performed in an office setting with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may encounter upset individuals over the phone and/or in person. Each of these physical tasks is an essential function of the position. Job Location: Santa Barbara Classification: Full-Time, Exempt salary, Confidential Starting Pay Range: $26.90 - $30.13/hourly (Full scale: $26.90 - $42.01/hourly)

Requirements & Conditions of Employment Must be a US Citizen with an Active Secret security clearanceorability to obtain a Secret Clearance Advanced working knowledge of MS Office Suite (Word, Excel, PowerPoint, and Outlook), MS Teams, and Adobe Acrobat Strong interpersonal skills, self-motivated, and a demonstrated ability to multi-task and work independently Strong administrative skills including data entry, call screening, type 60+ wpm, self-starter with the ability to multi-task. Strong written and verbal communication skills. Ability to communicate clearly and effectively. Working Place: Port Hueneme, California, United States Company : Sept 25 - Tria

In this position, you will provide administrative and patient care support to various ambulatory practices. You will assist in coordinating patient flow throughout the clinic, from registration to discharge, work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation and support different teams/practices to cover illnesses, holidays, and leaves of absence. We are looking for highly flexible, enthusiastic and proactive individuals with the ability to travel to the Central Coast UCLA Community practices throughout the greater Southern California area. Central Coast locations include: Ventura, Santa Barbara, Montecito, Goleta As a per diem employee, you must provide your availability at least one month in advance. The minimum requirement is 2 shifts, totaling 16 hours per week, Monday through Friday, including one full weekend (Saturday and Sunday) per month. Days and hours may vary depending on assignments. Salary range: $29.07 - $29.07 Hourly Qualifications Required: + Ability to travel to various UCLA Health locations + Availability to work various days/shifts and occasional weekends + Must be able to provide availability at least one month in advance with 2 shifts-16 hours per week including one weekend per month + Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done + Excellent organizational skills and ability to prioritize assignments + Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules + Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System + Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program Highly desired: + Working knowledge of EPIC- Electronic Health Record System to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, hospital lab results and medical reports + Knowledge of major medical insurance plans and types of coverage provided + Knowledge of medical terminology UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Job Title: Admin Assistant Client: Medtronic Location: 125 Cremona Drive Goleta CA USA 93117 Pay: 15/hour depending on administrative experience Hours: 8am-5PM Monday-Friday Must have: Experience with Excel. Resumes must show that candidates have experience with Microsoft Excel. This is a contract to possible hire opportunity. Additional Job Responsibilities Include: Support the Quality Manager to complete records Update Excel spreadsheets and provide customer service over the phone Perform tedious data entry tasks Participate in meetings and projects as assigned Job Requirements High school diploma or equivalent At least 2 years of recent office administration experience required Strong knowledge in the use of MS Word and Excel Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Do you have clerical experience and looking for an awesome opportunity? Luttrell Staffing Group is currently hiring?Administrative Assistant positions in?Buellton, CA. $24-25 / Hour Full-Time | Temp-to-Hire Zero Fees - you'll never be charged for any screening service Fast Start Date Weekly Pay Job Duties for?Administrative Assistant?Position: Answer phones and greet visitors professionally without distractions Schedule and maintain appointments and calendars for the team Prepare and edit correspondence, reports, and documents efficiently Maintain organized electronic and physical filing systems Order and manage office supplies inventory to ensure availability Will be responsible for entering used car inventory into the accounting system Follow all policies and procedures in place Completes any other related tasks as needed Qualifications for?Administrative Assistant?Position: Associates in Accounting or related field preferred Accounting experience AR and AP experience Strong knowledge of debits and credits Proficiency in Excel Solid math skills Experience in QuickBooks preferred but not required Ability to sit for duration of shift If you have the experience and skills we're looking for, apply to Luttrell Staffing today! Call or text?(805) 928-6555. We are an equal-opportunity employer. #HMGDNS

Objective: The Administrative Assistant will support daily operations by delivering high-quality administrative, clerical, and customer service support. This position helps the office run smoothly, assists the Commercial Lines Manager and Finance Operations Manager, and contributes to a positive client experience. This is a part-time role offering 15 hours per week, located in Santa Barbara, CA. Core Responsibilities Include: Administrative & Operational Support Greet clients and visitors. Answer and route phone calls professionally. Manage incoming and outgoing mail, deliveries, and general correspondence. Assist with ordering office supplies and managing inventory of essential office equipment. Assist with documents, reports, and presentations for internal use. Assist with scheduling meetings, events, managing calendars, and coordinating office logistics. Assist with office errands as directed. Participate in process improvements and special projects assigned by leadership. Client Service Support Assist Commercial Lines Manager and Finance Operations Manager as directed. Assist with recording commissions and client payments. Collect necessary documents from clients for policy processing or renewals. Enter client information into the agency management system, ensuring accuracy and compliance. Deliver excellent customer service by addressing general inquiries and directing clients to the correct team members. Support the preparation and processing of insurance applications, endorsements, certificates of insurance, and other standard forms as directed by licensed staff. Contact marine clients about upcoming cancellations. Compile production reports. Work with marketing on new campaigns as assigned. Help track outstanding items needed for submissions or renewals. Special projects and other duties as assigned. Requirements: Education - High School graduate/GED required. Administrative experience in an office environment preferred. Professional, customer-focused mindset. Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint. Ability to manage multiple tasks, prioritize, and meet deadlines. Effective communication and collaboration skills, both written and oral. Problem-solving and analytical skills, with attention to detail. Ability to maintain confidentiality and handle sensitive information. Must embody the Heffernan Habits as illustrated herein. Compensation: The hourly rate for this Internship is $20.00. More details can be found at **************************************** Heffernan Habits (Expectations): These are practices that represent our unique employee culture. Answer The Phone (And Email) : Communication is the foundation of success in life, work, and relationships. It begins with being present and responsive to both clients and colleagues. Listen to what is said and notice what goes unsaid. Have Fun : Fun is something we don't shy away from, and participation brings us together on many different levels. Take the time to know your colleagues and let barriers fall away. If we are happy and enjoy time together, we will do a better job for our clients and for one another! Be Respectful : Lend a hand, be kind, and smooth the path. Respect is the cornerstone of developing and maintaining strong relationships. Lead with humility, take ownership of your actions, and ease the way for others. We are in this together as a team, as a family, and as trusted advisors to many. Do Good : This is our core. We strive to do good for our clients, our community, and our planet. Celebrate & Value Our Differences : “Because You're Different”. It is our differences, when valued and amplified, that allow us to innovate, to learn, to connect, and to stand apart from the rest. Working Conditions: Work environment is indoors, sitting at a desk or standing for extended periods of time. Daily use of computers, keyboard, mouse, headset, printers, and other commonly used office equipment. This position may require flexibility to work hours outside of a regular schedule.

Join the GEM Mortgage Team! Ready to be part of a leading mortgage lender that truly puts clients first At GEM Mortgage, a division of Golden Empire Mortgage, we've been a respected leader in the industry for nearly 40 years, guided by our core belief that our borrowers' interests come first. We're dedicated to providing clients with expert financing advice and believe that everyone deserves access to credit. Our mission is to build long-lasting relationships with borrowers and real estate partners, be an employer of choice with growth opportunities for our team members, and operate as a trustworthy, financially sound enterprise that positively influences our communities. At Golden Empire Mortgage, our LEADER values guide everything: Loyalty to our team, borrowers, and partners. Excellence in all we do. Accountability-we take ownership. Driven for continuous improvement. Engaged to deliver success. Reliability you can count on. If you're passionate about making a real difference in people's lives, delivering exceptional service, and growing your career with a company that truly values its people and its purpose, we invite you to explore opportunities with us. Come join GEM Mortgage and help us empower clients and communities! Overview: Under general supervision of the Branch Manager, the Administrative Assistant is responsible for working closely with branch operations, sales staff, and clientele. Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Responsibilities: Answer and direct phone calls Organize and schedule appointments and meetings Maintain contact lists Produce and distribute correspondence memos, letters, faxes, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Provide information by answering questions and requests Handle multiple projects Contribute to team effort by accomplishing related results as needed Carry out administrative duties such as filing, typing, copying, binding, scanning, etc. Write letters and emails on behalf of other office staff Maintain computer and manual filing systems Handle sensitive information in a confidential manner Coordinate office procedures Reply to email, telephone, or face to face inquiries Greet and assist visitors to the office Photocopy and print out documents on behalf of other colleagues Provide polite and professional communication Implement clerical duties and administrative processes Conduct data entry Qualifications: High School Diploma/GED; or, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Abilities Required: Administrative Writing & Typing Skills, Reporting Skills, Professionalism, Proficiency in Microsoft Office, Organization, Time Management, Verbal Communication, Attention to Detail, Accuracy, Multitask, Teamwork Compensation Disclosure This is a non-exempt, hourly position. The pay range for this role is $25.00 to $27.00 per hour, depending on experience and qualifications. Overtime is paid in accordance with California state and federal labor laws. Additional compensation, such as bonuses or incentive pay, may be available based on performance and business needs. At-Will Employment This position is classified as at-will employment in accordance with California law. Employment may be terminated by either the employer or employee at any time, with or without cause or notice, subject to applicable law. Work Location This position is primarily based in our office located at 2775 N. Ventura Rd Suite 102. Regular in-office attendance is required during standard business hours. Equal Opportunity Employer Golden Empire Mortgage are Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender, gender identity or expression, sexual orientation, marital status, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other characteristic protected under federal, state, or local law. Reasonable Accommodations Golden Empire Mortgage is committed to providing reasonable accommodation for qualified individuals with disabilities during the application or recruitment process. If you need assistance or accommodation, please contact us at **************. California Consumer Privacy Notice Golden Empire Mortgage, may collect personal information from job applicants for purposes related to employment consideration. We are committed to handling your information in compliance with the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA). To learn more about how we collect, use, and protect your information, please review our Privacy Policy *************************************** .

Job DescriptionBenefits: Competitive salary Free uniforms Opportunity for advancement Paid time off Training & development Servpro Ventura is hiring an Administrative Assistant! Benefits Servpro offers: Competitive compensation Superior benefits Career progression Professional development And more! As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace. Key Responsibilities Perform fundamental daily administrative tasks to assist the office team Coordinate crew and job scheduling Perform detailed and accurate data entry Assist other departments, as needed Position Requirements High school diploma/GED (preferred) Must be knowledgeable in Microsoft Office Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Skills/Physical Demands/Competencies This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

UFW FOUNDATION JOB POST TITLE: Admin Assistant FLSA STATUS: Hourly (Non-Exempt) HIRING RANGE: $18.00 to $24.00, depending on experience. About UFW Foundation: For nearly 20 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is the largest federally accredited immigration legal service provider in the state of California. The organization has staff in Arizona, California, Georgia, Illinois, Michigan, New York, and Washington state. SUMMARY: An Administrative Assistant (Admin) manages and maintains official records and executes administrative policies determined by or in conjunction with other officials. The responsibilities of the Administrative Assistant position include, but are not limited to, opening, routing and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the Legal program staff. Secondary duties will include various special projects related to the events and activities in which the organization or lead manager is involved. ESSENTIAL FUNCTIONS: (This is not an exhaustive list) Greets all visitors/clients and assists them with questions and appointment needs. Utilizes computer hardware and software to produce documents. Turn in reports and plans in a timely manner. Reads and routes incoming mail. Organizes and maintains file system, and files correspondence and other records. Answers and screens telephone calls, and arranges conference calls. Coordinates legal appointments. Greets clients/visitors and conducts to appropriate area or staff person. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes. Ensures office environment is sanitary and organized. Orders and maintains supplies and arranges for equipment maintenance. Collect service fees from clients. Collect monthly financial information from staff for processing (credit card vouchers, mileage reports, expense reports, etc.). Makes daily deposits. Other tasks as needed. SUPERVISORY RESPONSIBILITIES: May involve coordinating and supervising office volunteers. MINIMUM REQUIREMENTS: The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas: Experience working in immigrant communities, communities of color, and low-income and working-class communities; Collaboration. Ability to work with teammates in a professional and solutions-oriented manner. Dedication to Mission. A genuine interest in immigrant and farm worker rights. Excellent oral and written communication skills in English and Spanish. Excellent problem-solving skills. Flexibility, Speed, and Precision. Ability to adjust quickly to constantly changing priorities with speed, precision, and accuracy. Si Se Puede (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking. This is a fully in-person position. The incumbent will be required to report daily to one of our regional offices. In addition, the incumbent may be required to attend meetings, trainings, or workshops either in their home state or elsewhere throughout the year. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write legal briefs, reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. This position may require bilingual and/or bi-literate ability (English/Spanish). MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PREFERRED REQUIREMENTS AND/OR QUALIFICATIONS: None. EDUCATION and/or EXPERIENCE: High School Diploma and two years or more of related experience and/or training; or equivalent combination of education and experience. CERTIFICATES, LICENSES, REGISTRATIONS: Requires the ability to type at a rate of not less than 50 Net Words Per Minute (NWPM). Valid California Class C driver's license, access to an automobile, insurance, and willingness to travel to off-site locations. COMPENSATION: The annual hourly pay range for this position is $18.00 to $24.00, and benefits include: Accruals of 2, 3, and 4 vacation weeks per year depending on tenure 16 paid holidays (includes a personal day) 1 mental health day per calendar year Paid sick days Health, dental, and vision benefits Life insurance Flexible Spending Accounts Employee Assistance Program for support with personal and work-related challenges 403(b) retirement plan with 2% employer match (providing employee meets criteria) 401(k) retirement plan with no employer match (providing employee meets criteria) * Employer-sponsored pension plan* Supplemental insurance (within 30 days of hire date)* Professional development opportunities and access to thousands of courses 20% discount for immigration services through the UFW Foundation Many discounts, such as entertainment discounts for movie theaters, theme parks, etc. via ADP Lifemart, TicketsatWork, and UnionPlus *Note: Some of the benefits listed above are not available to temporary employees. Eligibility and access to benefits may vary based on employment status and other factors. ADDITIONAL AND/OR SPECIAL REQUIREMENTS AND/OR QUALIFICATIONS COVID-19 Vaccination Requirement - The UFW Foundation is committed to ensuring the health and safety of our community, employees, and program participants. While vaccinations and boosters are not currently mandatory, we strongly recommend their use as a crucial measure in reducing the transmission of COVID-19. It is imperative to emphasize that if a pandemic situation arises that necessitates vaccines and/or boosters, we will reinstate this requirement to protect everyone effectively. Vaccinations have proven to be effective in preventing the spread of the virus and reducing severe illness. By choosing to get vaccinated, individuals contribute to the collective effort in mitigating the impact of the pandemic and creating a safer environment for all. We will continually monitor the evolving situation and follow the guidance of health authorities. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. EQUAL OPPORTUNITY EMPLOYER: The UFW Foundation is an Equal Opportunity Employer. We believe a strong commitment to equal employment opportunity is more than a legal and moral obligation - it is also a sound business practice to realize the potential of every individual. We celebrate diversity and are committed to creating an inclusive work environment for all! In order to provide equal employment and advancement opportunity to all individuals, employment decisions at the UFW Foundation will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law. We encourage all qualified applicants to apply for a position fighting for farm worker and immigrant communities! The UFW Foundation believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. The UFW Foundation will make reasonable accommodations for qualified individuals with qualified disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship. Persons of color, gay, lesbian, bisexual and transgender people, persons with disabilities, persons who have lived in poverty, formerly incarcerated, persons 40 years old or older, and people fluent in more than one language are strongly encouraged to apply for open positions with the UFW Foundation. This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits and training. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

Job Description UFW FOUNDATION JOB POST TITLE: Admin Assistant FLSA STATUS: Hourly (Non-Exempt) HIRING RANGE: $18.00 to $24.00, depending on experience. About UFW Foundation: For nearly 20 years, the UFW Foundation has mobilized farm workers and their organizations across the country to advocate for more equitable policies, such as immigration reform, pesticide protections, heat standards, hazard pay and other worker protections. We engage constituents in systemic change to break the cycle of poverty while also providing critical services. In fact, the UFW Foundation is the largest federally accredited immigration legal service provider in the state of California. The organization has staff in Arizona, California, Georgia, Illinois, Michigan, New York, and Washington state. SUMMARY: An Administrative Assistant (Admin) manages and maintains official records and executes administrative policies determined by or in conjunction with other officials. The responsibilities of the Administrative Assistant position include, but are not limited to, opening, routing and responding to correspondence, answering the telephone and routing/taking messages, as well as providing high-level general clerical support to the Legal program staff. Secondary duties will include various special projects related to the events and activities in which the organization or lead manager is involved. ESSENTIAL FUNCTIONS: (This is not an exhaustive list) Greets all visitors/clients and assists them with questions and appointment needs. Utilizes computer hardware and software to produce documents. Turn in reports and plans in a timely manner. Reads and routes incoming mail. Organizes and maintains file system, and files correspondence and other records. Answers and screens telephone calls, and arranges conference calls. Coordinates legal appointments. Greets clients/visitors and conducts to appropriate area or staff person. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes. Ensures office environment is sanitary and organized. Orders and maintains supplies and arranges for equipment maintenance. Collect service fees from clients. Collect monthly financial information from staff for processing (credit card vouchers, mileage reports, expense reports, etc.). Makes daily deposits. Other tasks as needed. SUPERVISORY RESPONSIBILITIES: May involve coordinating and supervising office volunteers. MINIMUM REQUIREMENTS: The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas: Experience working in immigrant communities, communities of color, and low-income and working-class communities; Collaboration. Ability to work with teammates in a professional and solutions-oriented manner. Dedication to Mission. A genuine interest in immigrant and farm worker rights. Excellent oral and written communication skills in English and Spanish. Excellent problem-solving skills. Flexibility, Speed, and Precision. Ability to adjust quickly to constantly changing priorities with speed, precision, and accuracy. Si Se Puede (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking. This is a fully in-person position. The incumbent will be required to report daily to one of our regional offices. In addition, the incumbent may be required to attend meetings, trainings, or workshops either in their home state or elsewhere throughout the year. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write legal briefs, reports, business correspondence, and procedure manuals. Requires ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. This position may require bilingual and/or bi-literate ability (English/Spanish). MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. PREFERRED REQUIREMENTS AND/OR QUALIFICATIONS: None. EDUCATION and/or EXPERIENCE: High School Diploma and two years or more of related experience and/or training; or equivalent combination of education and experience. CERTIFICATES, LICENSES, REGISTRATIONS: Requires the ability to type at a rate of not less than 50 Net Words Per Minute (NWPM). Valid California Class C driver's license, access to an automobile, insurance, and willingness to travel to off-site locations. COMPENSATION: The annual hourly pay range for this position is $18.00 to $24.00, and benefits include: Accruals of 2, 3, and 4 vacation weeks per year depending on tenure 16 paid holidays (includes a personal day) 1 mental health day per calendar year Paid sick days Health, dental, and vision benefits Life insurance Flexible Spending Accounts Employee Assistance Program for support with personal and work-related challenges 403(b) retirement plan with 2% employer match (providing employee meets criteria) 401(k) retirement plan with no employer match (providing employee meets criteria) * Employer-sponsored pension plan* Supplemental insurance (within 30 days of hire date)* Professional development opportunities and access to thousands of courses 20% discount for immigration services through the UFW Foundation Many discounts, such as entertainment discounts for movie theaters, theme parks, etc. via ADP Lifemart, TicketsatWork, and UnionPlus *Note: Some of the benefits listed above are not available to temporary employees. Eligibility and access to benefits may vary based on employment status and other factors. ADDITIONAL AND/OR SPECIAL REQUIREMENTS AND/OR QUALIFICATIONS COVID-19 Vaccination Requirement - The UFW Foundation is committed to ensuring the health and safety of our community, employees, and program participants. While vaccinations and boosters are not currently mandatory, we strongly recommend their use as a crucial measure in reducing the transmission of COVID-19. It is imperative to emphasize that if a pandemic situation arises that necessitates vaccines and/or boosters, we will reinstate this requirement to protect everyone effectively. Vaccinations have proven to be effective in preventing the spread of the virus and reducing severe illness. By choosing to get vaccinated, individuals contribute to the collective effort in mitigating the impact of the pandemic and creating a safer environment for all. We will continually monitor the evolving situation and follow the guidance of health authorities. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. EQUAL OPPORTUNITY EMPLOYER: The UFW Foundation is an Equal Opportunity Employer. We believe a strong commitment to equal employment opportunity is more than a legal and moral obligation - it is also a sound business practice to realize the potential of every individual. We celebrate diversity and are committed to creating an inclusive work environment for all! In order to provide equal employment and advancement opportunity to all individuals, employment decisions at the UFW Foundation will be based on merit, qualifications, and abilities. Except where required or permitted by law, employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex/gender, gender identity, gender expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any characteristic protected by law. We encourage all qualified applicants to apply for a position fighting for farm worker and immigrant communities! The UFW Foundation believes in second chances. As an organization, we will rely on individualized assessments in the hiring of those with past criminal convictions. The UFW Foundation will make reasonable accommodations for qualified individuals with qualified disabilities under the Americans with Disabilities Act unless doing so would result in an undue hardship. Persons of color, gay, lesbian, bisexual and transgender people, persons with disabilities, persons who have lived in poverty, formerly incarcerated, persons 40 years old or older, and people fluent in more than one language are strongly encouraged to apply for open positions with the UFW Foundation. This policy governs all aspects of employment, including selection, job assignment, compensation, counseling, discipline, termination, access to benefits and training. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.

Job DescriptionBenefits: Dental insurance Health insurance We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office team , ensuring they have all the information and resources they need to perform their best. Your responsibilities will include scheduling appointments, planning meetings, and writing correspondence, etc. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

The Administrative Assistant provides a wide variety of clerical, administrative and staff support services to assigned departments(s) or functions. Responsibilities Greets and directs visitors. Schedules appointments and meetings. Answers phone calls and emails and responds or routes accordingly. Performs data entry and electronic filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or department files. Receives, records, and distributes packages and mail. Creates, distributes, and files reports for mailings, meetings, and other correspondence. Upholds a work environment that promotes teamwork, partnership, recognition, mutual respect, and collaboration, while role modeling the company values, behaviors, and culture of One.Team.Chumash. Performs other duties as assigned. Qualifications High School Diploma or GED Certificate. One year of administrative support work experience. Intermediate computer proficiency utilizing Microsoft applications, email, and Internet. Must apply for, receive, and maintain a Gaming License from the Tribal Gaming Agency. Native American hiring preference applies. Quality Orientation: Setting high standards regarding his/her work and working environment and acting accordingly; developing quality standards, continuously evaluating performance, products, and procedures; actively seeking ways to improve quality. Planning and Organizing: Setting priorities and defining actions, time, and resources needed to achieve predefined goals. Oral Communication: Shaping and expressing ideas and information in an effective manner. Written Communication: Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader. Location 100 Via Juana Drive Minimum Pay Rate $22.82 per hour Maximum Pay Rate $26.85 per hour

ABOUT COMPAL We are in the business of collaborative innovation and making those ideas happen. As one of the world's leading manufacturers of notebook PCs, smart devices, data center equipment and LCD products, and automotive electronics, we take pride in bringing breakthrough design concepts to life with world class R&D, manufacturing, and supply chain management. Innovation is in our DNA and no challenge is too big for our award-winning design teams. Unparalleled experience across a broad range of technologies translates into projects being delivered with the highest design integrity and quality. Compal has 80,000 employees across 8 countries in USA, Mexico, Brazil, Poland, India, China, Vietnam, and Taiwan to provide engineering, manufacturing, service support to our customers. OUR CULTURE We believe innovation happens when people do what they love and have the opportunity to grow. Compal is powered by some of the brightest talent from around the world, working together to push creative and technical boundaries on behalf of our clients and their products. Every day we strive to create an environment where people can grow and learn from each other, while receiving the support to do the best while working on what they love. ABOUT THE ROLE We are a cutting-edge automotive technology supplier specializing in Advanced Driver Assistance Systems (ADAS). Our team is dedicated to driving innovation in mobility and safety, partnering with global OEMs to deliver next-generation solutions. We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team in Santa Barbara, CA. The Executive Assistant will provide high-level administrative and operational support to senior executives. This role requires excellent organizational skills, discretion, and the ability to thrive in a fast-paced, high-tech environment. The ideal candidate is resourceful, detail-oriented, and able to anticipate needs while maintaining professionalism in all interactions. Key Responsibilities Provide daily executive support including scheduling, calendar management, and travel coordination. Manage confidential information with the utmost discretion. Prepare presentations, reports, and correspondence for internal and external stakeholders. Coordinate meetings, including agenda preparation, logistics, and follow-up actions. Act as a liaison between executives, internal teams, and external partners. Assist with project management tasks, ensuring deadlines and deliverables are met. Handle expense reporting, invoice processing, and budget tracking as needed. Manage local office by keeping up with supplies, conference rooms, facilities. Interface with Regional and Corporate HR for the local site in Santa Barbara. Support special initiatives and company events. Qualifications Bachelor's degree or equivalent experience preferred. 5+ years of executive assistant or administrative support experience, ideally in a technology or automotive company. Strong proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom, Go to Meetings). Exceptional organizational skills with keen attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities under tight deadlines. Professional demeanor, with proven experience handling sensitive and confidential information. Experience with general HR topics a plus Familiarity with automotive industry, technology companies, or ADAS/advanced mobility solutions a plus. Able to speak Mandrin is a plus Why Join Us Be part of a team shaping the future of mobility and automotive safety. Collaborative and innovative work environment. Competitive compensation and benefits package. Beautiful Santa Barbara office location with opportunities for career growth. TRAVEL: Less than 10% BENEFITS AT COMPAL USA Inc. Medical, dental vision and prescription drug insurance Life insurance Short- and long-term disability Excellent 401k plan with matching contributions Generous PTO policy Company paid holidays Compal USA (Indiana) Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. All employment is decided on the basis of qualifications, merit, and business need without regard to any protected status.