Executive administrative assistant jobs in Kilgore, TX

Hope Haven of East Texas is a Christian, faith-based non-profit ministry that provides for the physical, emotional, educational, and spiritual needs of children in foster care. We demonstrate Christ's love to forgotten children and teens in the foster care system by providing home, healing, and hope because every child deserves to be safe and equipped for their future. EXECUTIVE ASSISTANT Reports To: Executive Director Qualifications: Bachelor's degree is required. Experience working for a nonprofit organization Five years of related experience working in an administrative role supporting organizational leadership High level of discretion and confidentiality Strong time management skills and ability to organize and coordinate multiple concurrent projects Demonstrated ability to communicate effectively and professionally Primary Purpose: The Executive Assistant is responsible for high-level administrative support to the Executive Director and members of the senior leadership team to make the greatest missional impact by proactively managing details and tasks, clearing the path for the Executive Director to focus on leadership, vision, strategy, and big picture performance and goals. Compensation Status: Salaried GENERAL RESPONSIBLITIES AND DUTIES Ensure that the Executive Director is informed through preparation of meetings, agendas, and reports as to the operational status of Hope Haven to include calendar of events, meetings, public relations, travel arrangements, and correspondence. Communicate on the Executive Director's behalf, both internally and externally. Assist as necessary the tracking and communication of services via contract with the Texas Department of Family and Protective Services, Single Source Continuum Contractors, and Texas Department of Health and Human Services. Serve as liaison to the Hope Haven of East Texas and Hope Haven Family Solutions Boards, managing communications and flow of information to the Board of Directors and board committees and assisting in meetings and Board functions. Manage email and calendar on behalf of the Executive Director. Assist in preparing and managing presentations, including PowerPoint and other media sources. Serve as a point of contact for internal and external stakeholders, community representatives, middle management, and visitors. Maintain records, preparing reports, and ensuring compliance with relevant regulations and reporting requirements. Read, research, and collect data and trends in the foster care and nonprofit communities for the Executive Director's needs. Complete projects and other administrative tasks as assigned. Strive to embody the qualities of joy, collaboration, proactivity, and compassion and possess a commitment to the Christian faith-based mission of Hope Haven of East Texas as outlined in its Statement of Faith and Mission statement. PROFICIENCIES: High attention to detail and accuracy to provide informed administrative support Strong organizational and time management skills Excellent communication skills, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation, and the ability to take a large amount of information and summarize it quickly and accurately on a regular basis. Communication must be responsive across multiple channels without the loss of details and must be professional, representing the Executive Director and embodying the mission and values of the organization well. High level of discretion when working with confidential and sensitive information. This includes the ability to collaborate with leadership in various departments and to communicate calmly, thoughtfully, and without complaining, gossiping, or making excuses. Proficiency using Microsoft Office Suite and a variety of office software and technology Ability to coordinate multiple individuals, projects, and activities Ability to discern, differentiate, and respond appropriately to a broad range of people and circumstances Ability to adapt, work in a fast-paced environment, and have strong problem-solving skills EQUIPMENT USED: Computer, copier, software, and related office equipment. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties and skills that may be required.

We are seeking a detail-oriented Executive Assistant/Credentialing Specialist to support hospital leadership and manage medical staff credentialing. Responsibilities include scheduling, preparing reports, maintaining confidential records, coordinating meetings, greeting visitors, and ensuring full compliance with credentialing standards. Requires 5+ years of executive assistant experience, 3-5 years credentialing experience, strong communication and organizational skills, and proficiency with office software. CPCS/CPMSM preferred. Ideal candidates are professional, dependable, and skilled at managing sensitive information.

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: Administrative Asst II Job Title: Administrative Asst II Agency: Health & Human Services Comm Department: Ancillary Medical Svs Admin Posting Number: 11831 Closing Date: 01/04/2026 Posting Audience: Internal and External Occupational Category: Office and Administrative Support Salary Group: TEXAS-A-11 Salary Range: $2,694.33 - $3,946.25 Pay Frequency: Monthly Shift: Day Additional Shift: Days (First) Telework: Not Eligible for Telework Travel: Up to 5% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Nonexempt Facility Location: Rusk State Hospital Job Location City: RUSK Job Location Address: 805 N DICKINSON DR Other Locations: MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS Brief : Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people's lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility, and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below. The Administrative Assistant II works a Monday to Friday schedule, 8:00 AM to 5:00 PM, in the Medical Clinic. The Administrative Assistant II performs routine (journey-level administrative support duties for the Medical Clinic under moderate supervision of the supervision of the LVN (Scheduler) and general supervision of the RN II, with oversight by the Nurse Manager of Ancillary Services and with limited latitude for the use of independent judgment in the completion of duties and direction of the overall function of the Medical Clinic. Position requires flexibility and the ability to move from one work assignment to another with abilities to organize, prioritize, and complete work assignments and work closely with physicians and nurse practitioners to provide clerical and technical support in a clinical setting. Serves as primary back up to the Administrative Assistant III, as well as other departments in the Ancillary Clinical Services as required. Completion of work requires use of established methods and/or techniques and decisions are varied but based on broad principles and guidelines. Must understand that duties, location of work and shift patterns are subject to change as determined by the administration to meet the needs of the hospital. Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Must understand that duties, location of work, and shift pattern are subject to change as determined by the administration to meet the needs of the hospital. Must understand that the duties may include exposure to blood and other potential infectious material. Essential Job Functions (EJFs): Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. Prepares a schedule of tasks/documentation needed for Providers in order to assist Providers in meeting documentation requirements according to established guidelines. Schedules patient appointments and opens the Medical Clinic as directed by Providers and coordinates appointment times with units in order to provide patient care. Keeps all agency records, information, and client names confidential. Obtains Providers' signatures on lab reports, consultations, progress notes, etc. within prescribed timeframes in order to document patient care. Helps to coordinate the workflow of the Medical Clinic clerks, as part of the admin support team general supervision RN II with oversight by the Nurse Manager of Ancillary Services, to ensure all procedures and processes are followed and all documentation requirements are being met to ensure quality and timely patient care and adherence to Medicare, Joint Commission, and HHS/Rusk State hospital guidelines. Maintains communication throughout the Medical Clinic by maintaining the communication board, logs, schedules, and discussions with practitioners and co-workers. Answers phones promptly and professionally. Maintains and monitors Annuals and Admission History and Physicals for timely completion, runs various reports for distribution to the Medical Clinic Providers, and works to track audits, as assigned. Performs other duties as assigned in the Medical Clinic in order to ensure that services are provided. Serves as primary backup to the Administrative Assistant III. Enters EHR information in order to provide accurate billing information for the accounting department. Oversees the accuracy and promptness of all Medical Clinic billing charges. Facilitates patient/provider contact by escorting patients to the exam room and assisting the Provider in order to provide patient care. Assists in maintaining cleanliness of exam rooms and Medical Clinic. Reviews exam room and office supplies and equipment for expiration dates and quantity level of supplies available. Works with the Rusk State Hospital contracted service providers as needed. Ensures proper documentation requirements and patient needs are met Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge, Skills and Abilities (KSAs): Knowledge of medical office practices and procedures. Skill in the use of standard office equipment and software, including but not limited to Microsoft Office, Word, and Excel. Ability to establish and maintain effective working relationships with supervisors, co-workers, and the public. Skills with good communication, including verbal and written. Ability to work in a professional manner while remaining courteous with patients, staff, and outside medical offices. Ability to oversee the flow, procedures, and other assigned staff to ensure quality and timely patient care. Working knowledge of HIPPA, ICD-10 codes, and HCPCS procedure codes. Ability to physically be trained on and conduct Treatment Intervention and Preventative Strategies (TIPS). Ability to perform Cardiopulmonary Resuscitation (CPR) and Heimlich techniques correctly and safely according to the specifications of the American Heart Association. Registrations, Licensure Requirements or Certifications: None Initial Screening Criteria: 1 (one) year experience in an office setting. Experience with documentation. Experience creating and maintaining records. Experience working with the public in a customer service capacity preferred. Experience using Microsoft Word and Excel Additional Information: Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service. All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age. Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. Vaccines may be provided. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's s, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at **************. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Pre-Employment Checks and Work Eligibility: Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form Telework Disclaimer: This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

* Provide administrative support including answering the telephone, scheduling appointments for the Director and professional staff, maintaining calendars (identity program & leave); receiving visitors, writing reports and memos, maintaining files and inventories, and providing general information about the Center for Student Diversity and other engagement and inclusion programs/activities, etc. * Support office related programming and events including the creation and distribution of publicity; ordering and picking up supplies and food; and assisting with the set-up and break-down of events in the Center for Student Diversity. * Assist in the supervision of student staff with their daily responsibilities including telephone responses, marketing & communications responsibilities, and ensuring timely and efficient completion of administrative functions. * Schedule Center for Student Diversity meetings, programs, and events, both internally and through Event and Conference Services; maintain a suite master calendar and a calendar for all Center for Student Diversity events, programs, meetings; and update the University Master Calendar. * Compile monthly statistical data reports tracking engagement, including program attendance and daily student visits to the Center for Student Diversity. * Track budget for administrative purchases/expenses; provide support for processing (entertainment & contractor) payments for programs/speakers; create and submit documentation for (pre & post) professional development travel. * Coordinate office mail, including incoming and outgoing daily mail; coordinate bulk mailings; and receive and log special orders. * Manage office resources, in partnership with SSP's Admin, including monthly inventory of office supplies; organizing and managing access to supplies and equipment; and helping to manage all office technology and audiovisual equipment. * Perform other duties as assigned by the Center for Student Diversity Director and staff. Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing. Required Qualifications: * High School Diploma or GED * Three years of experience providing administrative support General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Preferred Qualifications: * Ability to supervise and advise students * Ability to work with and support diverse populations * Dependable, motivated, and has a strong interest in working in a front-facing position * Excellent customer service skills * Exhibits professionalism

The Administrative Assistant I provides non-routine clerical/administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software. This position will be responsible for basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements and managing supervisor's or department's calendar. Essential Functions Copying, scanning, faxing, printing, filing, organizing. Take phone calls, assist visitors, compose e-mails and other written communication. Assist in compiling/maintaining documents for various reporting events. Assist with event preparations. Assist with other general office duties, as needed. Other duties as assigned. Required Qualifications High School Diploma or GED equivalent. Two (2) years of related work experience. May accept a combination of education and experience. Preferred Qualifications Bachelor's degree in field closely related to the specific endeavor of the department.

The Research & Development Administrative Assistant works with all aspects of product development with numerous specific responsibilities under the supervision and direction of the Research & Development Manager. Essential Functions Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions. Responsible for in-plant labeling development, updating and daily monitoring. Manage in-plant and customer finished product specifications (SharePoint). New product setup coordination. BOM development, case fit and packaging, HACCP and SQF considerations. Collect HACCP documentation for R&D sample cooks. Communicate information between R&D and Sales/Marketing teams. Status updates of sample orders shipping Status of R&D checklist for project completion Customer cutting/visit meal preparation. Qualifications Project Management Skills Must be able to work on multiple projects at the same time Must be able to quickly switch between projects Detail oriented Ability to work with/be trained on various systems (AS400, QAD, SharePoint, BarTender). Microsoft Word & Excel knowledge E-mail communication skills Putting the customer first mind set - internal or external Bilingual is a plus! (English/Spanish) Supervisory Responsibility This position has no supervisory responsibilities. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. In addition, employees are occasionally sent to help in departments other than their home department when the situation necessitates doing so. Position Type/Expected Hours of Work This is a full-time position. 40+ hours per week. Hours of work: Typically, Monday through Friday. Start and finish times vary depending on assigned department and workload. Schedule is subject to change with or without advanced notice. Required Education and Experience At least 2 years of experience working in the food service industry Able to read/write English Hormel Foods provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability

It's a great feeling to work for a company that does so much good for others around the world! Academic Req: Required - Associate degree in business administration, paralegal studies, criminal justice, communications or related field; Preferred - bachelor's degree in business, communications, legal studies/administration or related field. Work Experience: Required - Five (5) years of experience in administrative/assistant support role; Preferred -Minimum of three years direct executive level management support. The ideal candidate for the Executive Administrative position must have excellent written and communication skills, ability to carefully analyze files and data (attention to detail), possess strong organizational skills, ability to multitask and adapt in a fast paced environment and work collaboratively and independently to achieve stated goals on deadline. Position Summary: The Administrative Assistant for Advancement plays a critical support role in the Advancement team, ensuring accurate gift processing, donor record management, financial documentation, and operational efficiency. This role serves as a bridge between fundraising and finance, managing both development operations and administrative responsibilities to optimize revenue tracking, reporting, and stewardship. This is a detail-oriented and highly organized individual who enjoys behind-the-scenes work that supports donor satisfaction, financial accuracy, and mission success. Essential Functions: 1. Process and accurately record all gifts, pledges, and contributions in Salesforce Nonprofit Cloud. 2. Prepare and distribute donor acknowledgments, receipts, and other stewardship communications. 3. Maintain donor and gift data integrity, including regular updates, reconciliation, and reporting. 4. Support the VP of Advancement and team in campaign execution, including data pulls, mailings, and tracking results. 5. Manage the purchase order system including tracking receipts and invoices; contacting vendors, contractors, suppliers, and the Accounting Office; and providing feedback to executive team. 6. Process Advancement Team expense reports, requisitions/invoices and track reimbursements. 7. Assist with grant tracking, reporting, and compliance as needed. 8. Support event and campaign logistics where necessary, including setup, registration, and donor tracking. 9. Generate routine and ad-hoc advancement reports for leadership and the board. 10. Support Advancement Team, as needed, with travel, itineraries, and organizing all background materials in advance. Measurable Deliverables: 1. 100% accuracy in gift entry, donor records, and acknowledgment letters. 2. Timely processing of all POs and receivables within established deadlines. 3. Timely processing of all receipts, expense reports, etc. each month. 4. Monthly reconciliation of development revenue and reporting errors resolved within 5 business days. 5. Contribution reports and campaign summaries delivered to leadership on schedule for all major campaigns. 6. Maintain data hygiene (duplicate reduction, up-to-date donor info) at or above 95% accuracy. Other Responsibilities: 1. Other job duties as assigned Credentials, Skills and Abilities: 1. Strong attention to detail and commitment to data accuracy. 2. Proficiency with donor management software (Salesforce preferred) and Microsoft Office/Google Workspace. 3. Ability to manage confidential information with discretion. 4. Clear written and verbal communication skills. 5. Strong organizational skills and the ability to manage multiple tasks simultaneously. 6. Ability to work independently and take initiative while being a collaborative team player. 7. Demonstrates reliability, accountability, and timeliness in task execution. 8. Mission-driven and committed to high-quality donor service. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Administrative#LI-Entry Level#LI-Full-time

For description, visit PDF: ************* tylerisd. org/jobdescpdf/job_702A. pdf

It's a great feeling to work for a company that does so much good for others around the world! Education: Required: High school diploma or GED equivalent. Preferred: Associate's degree Experience: Required: 2 years of administrative experience with advanced skills in Microsoft Word and Excel Preferred: Experience managing multiple databases and filing systems Licenses/Certifications: None Supervises: None Job Summary: The administrative assistant is responsible for clerical support to the program director and other staff members which includes telephone reception, office management, and data entry while maintaining compliance with agency policies and procedures and established state/federal standards and requirements. Essential Functions: 1. Administrative Tasks: a. Accept and screen incoming communications. b. Assist with intake processes. c. Data entry and maintenance of client information. d. Manage case files. e. Manage purchasing and inventory. f. Assist with budget tracking. g. Type and design documents. h. Coordinate travel arrangements. i. Support staff with administrative tasks. 2. Communication and Collaboration: a. Work with various staff members and stakeholders. b. Attend meetings and trainings. c. Provide community outreach. 3. Client Services: a. Provide follow-up activities with clients and families. b. Maintain familiarity with community resources. c. Provide 24-hour on-call services (FAYS and HOPES). Measurable Deliverables: 1. Maintain accurate records and documentation. 2. Submit reports and requisitions on time. 3. Attend required trainings. 4. Maintain office equipment and supplies. 5. Track budgets and expenses. 6. Provide support to staff and clients. 7. Meet federal and state regulatory guidelines. 8. Demonstrate the ability to: a. Respond sensitively and competently to the service population's cultural and socio-economic characteristics. b. Communicate effectively in writing and verbally in English. c. Work in a fast-paced environment. d. Maintain computer literacy required to meet the responsibilities of the position. e. Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team. f. Travel as needed. 9. Other job duties as assigned per grant requirements. Requirements: 1. Maintain certificates required for the position including but not limited to First Aid and CPR. 2. Valid Texas Driver's license with a clear driving record and reliable transportation. 3. Pass a pre-employment drug screen and random drug screens. 4. Provide proof or work eligibility status upon request. 5. Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years). English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Administrative#LI-Associate#LI-Full-time

Patterson Chrysler Dodge Jeep Ram Hyundai Tyler is looking for a full time employee to help with a variety of clerical work. As an Administrative Assistant you will perform diverse administrative duties in Accounts Payable, Accounts Receivable, general office duties and functions in order to provide support to the administrative team. This is an entry level position, with plenty of growth opportunities within the business office. At Patterson CDJRH you will find a relaxed office atmosphere where each member of the office works together for the success of the team. The business office offers a flexible schedule within reason for the functionality of the team and work requirements. Pay for this position will be discussed further during the interview process, but you can expect the starting salary to be between $16.00-18.00 per hour depending on the experience of the candidate. Showing a good work ethic and task competency will allow for growth and promotion within the office. Patterson also offers a benefits package for all employees. Health, Dental, Vision, Life insurance as well as a variety of other policies employees have access too at discounted rates. We also offer 401k after 6 months, and paid time off after 1 year! Position Requirements: Extremely organized and detail-oriented with a strong commitment to accuracy. Self-motivated and independently driven to stay focused to accomplish tasks. Multitasking. Ability to follow directions and retain information. Being able to communicate effectively and professionally between departments as well as with other businesses. Cash handling skills and being able to balance a cash drawer. Knowledge of basic math skills and accounting principles. Attendance and timeliness are important to the functionality of this office. Exceptional time management, you need to posses the ability to structure your day to complete daily, weekly, and monthly tasks. Having an honest and trustworthy demeanor is a high priority for working in the business office due to the security of information that we handle. Keeping non-work related distractions to a minimum during business hours. These are skills we desire in a candidate, however, we will train on the job for the additional skills we require as well as our standard operating procedures.

Community: The Hamptons Senior Living Embrace Passion and Precision in Your Career as an Administrative Assistant! At Civitas Senior Living, our mission thrives on passion, precision, and purpose. If you have an eye for detail and the zeal to contribute to a thriving community, we invite you to join our team as an Administrative Assistant. Enhance your career by aiding the Executive Director and managing essential office functions. Administrative Assistant Job Profile: Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols, showcasing professionalism and courtesy. Guest Relations: Greet community guests with a warm welcome, maintaining our reputation for hospitality. Financial Responsibilities: Handle payments, ledgers, and collections diligently. Develop and coordinate collection strategies when required. Record Management: Keep meticulous records for residents and employees, ensuring compliance with company standards and state regulations. Accounts Handling: Timely and accurate processing of invoices, distribution of funds, petty cash reconciliations, and other accounting-related tasks. Multitasking Mastery: Work in a dynamic environment, handling multiple priorities without compromising quality. Administrative Assistant Job Requirements: Experience: Minimum 1-year in Accounts Receivable, Accounts Payable, and Payroll. Communication Skills: Excellent written and oral communication capabilities. Ethical Standards: Respect confidentiality and demonstrate integrity, fairness, and dependability. Technical Proficiency: Comfortable with Excel, Word, MS Office, and various computer systems and online platforms. Analytical Abilities: Detail-oriented with strengths in mathematical reasoning, data entry, and organization. Benefits: Elevate Your Life at Civitas Senior Living: Comprehensive Benefits: Full Health, Dental, Vision, Life, AD&D, Retirement Plan. Personal Growth: Tuition Reimbursement, Career Advancement Opportunities. Employee Perks: Recognition Program, Referral Incentives, Flexible Time-Off. Did You Know? Civitas Senior Living is a Top Employer! We are a Certified™ Great Place to Work, reflecting our commitment to excellence. Join us in making work more than “just a job” - it's a calling! Our Mission Statement: Passionate Service. Passionate Cleanliness. Passionate Care. As a condition of employment at a Civitas Senior Living community, all new hires must complete a screening process as required by state regulations. Offers of employment are contingent upon successful completion. Residency within the State that this Community/Location operates in is a condition of employment. Apply now to become an integral part of our passionate and professional team. Your next career move awaits you at Civitas Senior Living!

Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process by allocating assignments to other regulatory employees. Expertise in preparing reminders, messages, and reports when required. Provide assistance with training of staff individuals and new employees. Implement and screen programs as coordinated by the administration and see the projects through to consummation. Respond to inquiries and calls for all kind of information related to the organization. Expect to provide assistance with other administrative duties. Maintain PCs, fax and photocopy machines. Maintain supplies of office by checking stock and request different items when required. Requirements Bachelor's degree in any discipline. Proven 2 year experience of working as Administrative Assistant Proficient in MS Office. Capable to analyze and operate workplace practices to enhance productivity. Ability to handle multiple tasks at a time. Exceptional organization, analytical and communication (oral and written) skills Detail oriented and an excellent problem solver.

Administrative Assistant Responsibilities include dispatching and handling calls, filing, supporting the office and management staff, liaising with vendors, clients, and drivers, Bilingual English/Spanish is preferred. Responsibility Must be able to demonstrate customer service and organizational skills. Excellent listening and verbal communication, telephone, and networking skills. Attention to details, and time management and multi-tasking. Create and update databases, filing and records. Other duties as assigned. Qualifications Ability to maintain strong working relationships with both drivers and clients. Strong customer service skills, professional demeanor Bilingual preferred, Excellent verbal and written communications skills required in both English and Spanish Ability to communicate calmly and effectively. Basic technology skills. Ability to use GPS, company-issued software, mobile device. In-depth knowledge of the towing industry-standard methods, costs, and best practices is a plus. Positively motivate a team of drivers. Education, and Experience High school diploma or equivalent Experience in office setting Physical Requirements - The job requires frequent use of hands to touch, handle, and feel, and to reach with hands and arms. May on occasion be required to exert physical effort involving lifting/moving objects that may weigh 20 pounds, stooping, reaching, carrying, and pushing. lifting, crawling, pulling, constant use of hands, significant bending and reaching, climbing. significant physical strength and stamina. Good hearing and vision required. About Us Guardian Fleet Services was formed as a consolidation of Kauffs Transportation Systems, Crockett's Towing and Recovery, Ace Towing and Recovery, Professional Towing and Recovery, American Imports and Auto Parts, Superior Towing, Alligator Towing and Transport, Emerald Towing and Sapps Wrecker of GA. We are the leaders in providing uncompromised professional towing, recovery, and specialized transportation services to municipal, state, and federal agencies, and commercial enterprises throughout the state of Florida and beyond. EEOC Policy Statement - Guardian Fleet Services is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications. We encourage all qualified applicants to apply. ****************************

About Us: TechServ has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged workforce to meet and exceed the client needs. TechServ offers a competitive benefits package including health, vision and dental benefits, 401K, training and development opportunities, and paid time off. As an administrative assistant with a focus on permitting, your role involves supporting the permitting process for various projects or activities within an organization or governmental agency. Here are some key responsibilities and tasks you might handle: Duties & Responsibilities: Permit Application Processing: Assist in preparing and submitting permit applications. Ensure all required documentation and forms are completed accurately. Track the progress of applications and follow up as needed. Communication and Coordination: Serve as a point of contact for inquiries related to permitting processes. Coordinate with internal departments or external agencies involved in the permitting process. Schedule meetings, inspections, or other activities related to permits. Record-Keeping and Documentation: Maintain organized records of permits, applications, and related correspondence. Update databases or filing systems with current permit information. Generate reports or summaries of permit statuses and activities. Compliance Monitoring: Monitor compliance with permit conditions and deadlines. Alert appropriate parties to upcoming expirations or renewals. Assist in preparing reports or documentation required for compliance audits. Administrative Support: Provide general administrative support such as answering phones, responding to emails, and managing calendars. Prepare correspondence, memos, or other documents related to permitting activities. Assist with budget tracking or financial transactions related to permits. Qualifications: Strong analytical skills to create and interpret reports Excellent written and verbal communication skills Proficient in utilizing Microsoft Suite Programs, encompassing Teams, PowerPoint, Word, and Excel Must be able to type 60 wpm Excellent time management skills and the ability to prioritize work. Must currently be eligible to work in the United States of America High School diploma or GED Physical Requirements: Work is performed in an office environment and requires the ability to operate standard office equipment. Prolonged periods sitting at a desk and working on a computer. Alternates between sitting, standing, and moving about the office to access office equipment and filing cabinets. Must be able to push, pull and/or lift up to 15 pounds at a time. Ability to handle stressful situations in a calm and courteous manner at all times Requires working under stressful conditions to meet deadlines and company needs Job Type: Full Time, Non-Exempt Schedule: Monday-Friday, 8a-5p

In order to apply for a Marshall ISD position, you will need to go to ******************* and fill out an application on the districts career page. Region 7 does not link applications from the Region 7 career page to Marshall ISD application system. Once you complete your application at Marshall ISD it will be submitted to the Director or Principal in charge of the campus for the position you are applying for. Thank you for your time.

The Administrative Assistant I provides non-routine clerical/administrative support which may include drafting/typing correspondence, reports, charts, graphs, using word processing, spreadsheet, database, or presentation software. This position will be responsible for basic bookkeeping, screening calls/visitors, preparing agendas, travel and/or meeting/special event arrangements and managing supervisor's or department's calendar. Essential Functions Copying, scanning, faxing, printing, filing, organizing. Take phone calls, assist visitors, compose e-mails and other written communication. Assist in compiling/maintaining documents for various reporting events. Assist with event preparations. Assist with other general office duties, as needed. Other duties as assigned. Required Qualifications High School Diploma or GED equivalent. Two (2) years of related work experience. May accept a combination of education and experience. Preferred Qualifications Bachelor's degree in field closely related to the specific endeavor of the department.

At DICK'S Sporting Goods, we believe in how positively sports can change lives. On our team, everyone plays a critical role in creating confidence and excitement by personally equipping all athletes to achieve their dreams. We are committed to creating an inclusive and diverse workforce, reflecting the communities we serve. If you are ready to make a difference as part of the world's greatest sports team, apply to join our team today! OVERVIEW: OVERVIEW: The Store Administrative Assistant is responsible for providing administrative support to the Store Management team with regard to store documentation, electronic communications, systems administration, program compliance, recordkeeping, and general administrative functions. Assist managers with store reporting, recordkeeping maintenance, claims documentation, program results records, etc. Monitor the store communication systems, ensure that communications are appropriately disseminated, and track the activities related to store assignments. Assist with scheduling, timekeeping, and payroll administration under the guidance of managers. Oversee employee records and files; includes time & attendance records, employment documentation, etc. Adhere to established policies and procedures related to safety, loss prevention and standard operating procedures. Maintains confidentiality of all Company information. Create an inclusive in store environment where everyone (teammates and customers) feels welcome, safe, and is treated with respect. Take an all-hands-on-deck approach to support the team across the store. Perform other tasks as assigned by management. TEAMMATE TRAITS: Our traits set the bar as to what great teammates look like. They define the behaviors that can drive our business while ensuring a great teammate and customer experience. Here are the traits we look for in our store teammates: Ensures Accountability Customer-Focus Collaborative Instills Trust Decision-Quality/Decision-Making Abilities Action-Oriented QUALIFICATIONS: Prior retail administrative experience preferred. Ability to stand, bend, stoop, reach, push, pull and lift up 15 to 35 lbs. items occasionally (up to 5 times per hour). Ability to work extended periods of time (up to 4 hours) standing or walking. VIRTUAL REQUIREMENTS: At DICK'S, we thrive on innovation and authenticity. That said, to protect the integrity and security of our hiring process, we ask that candidates do not use AI tools (like ChatGPT or others) during interviews or assessments. To ensure a smooth and secure experience, please note the following: Cameras must be on during all virtual interviews. AI tools are not permitted to be used by the candidate during any part of the interview process. Offers are contingent upon a satisfactory background check which may include ID verification. If you have any questions or need accommodations, we're here to help. Thanks for helping us keep the process fair and secure for everyone!

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Summary The Research & Development Administrative Assistant works with all aspects of product development with numerous specific responsibilities under the supervision and direction of the Research & Development Manager. Essential Functions Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions. Responsible for in-plant labeling development, updating and daily monitoring. Manage in-plant and customer finished product specifications (SharePoint). New product setup coordination. BOM development, case fit and packaging, HACCP and SQF considerations. Collect HACCP documentation for R&D sample cooks. Communicate information between R&D and Sales/Marketing teams. Status updates of sample orders shipping Status of R&D checklist for project completion Customer cutting/visit meal preparation. Qualifications Project Management Skills Must be able to work on multiple projects at the same time Must be able to quickly switch between projects Detail oriented Ability to work with/be trained on various systems (AS400, QAD, SharePoint, BarTender). Microsoft Word & Excel knowledge E-mail communication skills Putting the customer first mind set - internal or external Bilingual is a plus! (English/Spanish) Position Type/Expected Hours of Work This is a full-time position. 40+ hours per week. Hours of work: Typically, Monday through Friday. Start and finish times vary depending on assigned department and workload. Schedule is subject to change with or without advanced notice. Required Education and Experience At least 2 years of experience working in the food service industry Able to read/write English

The Administrative Assistant provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with clients and customers, and scheduling staff. The ideal candidate will possess the ability to effectively communicate, answer telephones, and operate office equipment in a fast-paced environment. Job Responsibilities * Answering phones * Responsible for filing documentation * Communicates with clients and customers * Operates office equipment like fax machines and copiers * Consults with higher level authority for resolution of difficult issues. Submits and processes invoices * Sets up meetings, including preparation, and taking of meeting minutes * Responsible for data entry and analytical work. * Provides clerical support * Seeks to improve efficiency of daily operations * Responsible for processing invoices & completing payroll * Maintains timely, accurate and detailed documentation required by management * Possess professional etiquette * Outstanding customer service and interact effectively with customers, employees, and the broader community At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Qualifications * Previous customer service experience required * High School Diploma/GED required * 1-3 years previous administrative or office experience preferred * Candidates should have a validated understanding of computers, Microsoft Office, printers, fax machines, telephones, and photocopiers. * Shows initiative, follows established procedures * Excellent verbal and written communication & listening skills * Demonstrates self-development, and integrity * Read and understand information and ideas presented in writing * Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. * Strong digital literacy skills required i.e. Microsoft office, Excel, Word, PowerPoint * Strong problem solving, analytical, and organizational skills Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at ***************************** or connect with us on Facebook, Instagram and Twitter. Nearest Major Market: Tyler