Executive administrative assistant jobs in Lyon, MI

Job Title: Special Assistant to the President's Office Department: President's Office Classification: Part-Time, Non-Exempt Supervises: N/A Reports to: President and Chief of Staff IS ONLY TEMPORARY AND UNTIL JUNE 2026! About Siena Heights University: Siena Heights University is a Catholic institution founded by the Adrian Dominican Sisters, located in beautiful Adrian, Michigan. With a student population averaging 1,700 undergraduates and 163 graduate-level students, with approximately 300 employees. The Siena Heights University mission is "to assist people to become more competent, purposeful, and ethical through a teaching and learning environment which respects the dignity of all," and the team at Siena supports the Catholic and Dominican mission and identity, which are inspired by the life and teachings of St. Catherine of Siena. Position Overview: The Special Assistant to the President's Office provides high-level administrative, organizational, and project support to the President. This part-time position (20-28 hours per week) requires exceptional professionalism, discretion, and attention to detail while supporting the day-to-day operations of the President's Office. The Special Assistant plays a critical role in coordinating schedules, managing communications, supporting institutional initiatives, and assisting with special projects, ceremonies, and institutional closing efforts. This position works closely with Cabinet members and other campus partners and must handle sensitive and confidential information with the utmost care. Essential Responsibilities: * Manage and coordinate the President's calendar, scheduling meetings, appointments, and events with internal and external stakeholders. * Serve as a point of contact for incoming calls and communications to the President's Office, ensuring timely and professional responses. * Prepare, organize, and maintain documents, correspondence, reports, and briefing materials for the President. * Take accurate and detailed meeting minutes for planning, documentation, and follow-up purposes. * Provide project management support for special initiatives, including tracking timelines, action items, and deliverables. * Assist with special assignments and projects for members of the President's Cabinet, as assigned through the President's Office to ensure alignment with executive priorities. * Support planning and execution of special ceremonies, events, and institutional functions. * Assist with institutional closing efforts, including coordination, documentation, and communication support. * Maintain strict confidentiality related to the President's Office, Cabinet discussions, and institutional matters. * Perform other duties as assigned in support of the President's Office. Qualifications, Experience, Abilities and Skills Required: Education/Certification: * Bachelor's degree required. * Previous experience in an executive administrative, special assistant, or higher-level support role preferred. * Experience working in a confidential, fast-paced professional environment; higher education or nonprofit experience a plus. Professional Experience: * Minimum of 3-5 years of progressively responsible administrative or executive support experience, preferably in support of senior leadership, executive offices, or boards. * Demonstrated experience in calendar management, scheduling, and high-level coordination. * Proven experience working in an environment requiring a high degree of confidentiality, discretion, and professionalism, particularly with executive leadership and governing bodies. * Experience with project coordination or project management, including tracking timelines, deliverables, and follow-up on executive initiatives. * Experience preparing meeting materials, agendas, briefing documents, and official meeting minutes for planning and documentation purposes. * Experience collaborating with executive leadership teams or cabinet-level groups and supporting cross-functional initiatives. * Prior experience in higher education, nonprofit, or complex organizational settings preferred. Skills and Abilities: * Demonstrated ability to handle highly sensitive and confidential information with discretion and professionalism. * Strong organizational and time-management skills with the ability to prioritize multiple responsibilities. * Proven ability to manage calendars, scheduling, and executive communications effectively. * Strong attention to detail, Excellent written and verbal communication skills. * Ability to work independently while also collaborating effectively with senior leadership. * Proficiency with standard office technology and software (e.g., Microsoft Office, Google Workspace, calendaring tools). * Flexible, adaptable, and professional demeanor with strong problem-solving skills. * Passion for the institution's mission, and traditions. Consistently demonstrate the mission, vision, and values of the University. * Demonstrate commitment and ability to: * Provide quality customer service * Plan, organize, and remain accountable for actions * Problem-solving utilizing critical thinking skills * Function in a confidential manner * Collaborate with other staff * Reliable and dependable attendance Physical Demands & Work Environment: * Involves working in an office environment infrequently exposed to extreme temperatures, noise, fumes, dust, etc. * Sitting/standing at desk and on computer regularly. * Ability to travel to locations throughout the campus regularly, regionally, and beyond on occasion. * Ability to operate standard office equipment/technology.

The Executive Secretary will serve as the point of contact with trainees, faculty, administrators, executives, donors, alumni, and the public in support of the chair. The ideal candidate will possess a high level of professional judgement, independent decision-making, excellent communication skills, strong organizational abilities, and proficiency to work with multiple deadlines and frequent interruptions. Responsibilities include but are not limited to: Executive Support & Administrative Operations (55%) Coordinate and optimize executive-level administrative processes for the Chair, including complex scheduling with internal and external stakeholders, domestic/international travel arrangements, expense reimbursements, and reappointment, promotion, and tenure (RPT). Oversee faculty annual review workflows and ensure compliance with university policies and procedures. Provide operational support for department-level committees, faculty meetings, and search committees, applying policy interpretation and problem-solving to streamline processes. Maintain confidentiality and exercise sound judgment in handling sensitive information while ensuring efficient office operations. Coordinate student and temporary hiring processes and provide operational support for organizational development initiatives, ensuring compliance with HR policies and best practices. Communications & Policy Interpretation (10%) Draft, edit, and distribute official correspondence on behalf of the Chair; interpret and communicate university policies to faculty, staff, and graduate students to ensure clarity and compliance. Financial & Transactional Management (15%) Administer and process financial transactions related to event coordination, vendor payments, and procurement of office supplies. Monitor and reconcile expenses, applying creative problem-solving to resolve transactional conflicts and maintain accurate financial records. Data Management & Reporting (10%) Maintain organized and accessible records of departmental activities; track and document meeting minutes. Collect and synthesize data for reporting purposes, including metrics and key performance indicators, to support evidence-based decision-making. Event Planning & Operational Efficiency (10%) Plan and manage departmental events, receptions, and special programs, leveraging technology and process improvement strategies to ensure cost-effective and efficient execution. The duties to be performed by this position require in-person presence in East Lansing, MI, and they are not compatible with remote work. Applicants must be currently authorized to work in the United States on a full-time basis. Department Statement: The Department of Physiology and Division of Pathology Division have significant teaching and research missions. The position works with a global community of internationally recognized scholars from diverse nationalities, ethnicities, and backgrounds; two large undergraduate majors (Physiology and Neuroscience) with approximately 1,200 majors combined; the Molecular, Cellular, and Integrative Physiology (MCIP) graduate program, popularly combined with professional degrees (MD, DO, DVM); and vibrant research programs in areas such as cancer biology, cardiac pathophysiology, diabetes and obesity, gastrointestinal health and disease, immunity and tissue inflammation, musculoskeletal diseases, molecular metabolism and disease, and neuroscience. The discipline of physiology is uniquely positioned among the biomedical sciences to span the gulf between exploring the most fundamental aspects of biology and the most practical and applied problems of human and animal health. Faculty in the Physiology Department at Michigan State University work to understand how the vast array of molecular and cellular events successfully integrate to define the phenomenon of human existence. The Physiology Department Mission: Identify factors and molecules that promote health and disease. Understand mechanisms of disease progression. Improve overall human and animal health through identification of novel therapeutic targets and treatments. Train future scientists in state-of-the-art physiology concepts & approaches. Minimum Requirements Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar along with 5-8 years of progressively responsible or expansive work experience in maintaining account ledgers, word processing, editing, composing correspondence, taking dictation, spreadsheet, database, desktop publishing, and/or presentation software; or an equivalent combination of education and experience. Desired Qualifications A bachelor's degree in business, human resources, or a related field and familiarity with MSU policies and procedures. Experience using office software, managing schedules, and working with MSU systems such as Kuali Financial System, Business Intelligence, SharePoint, and EBS; with a strong background in communications, human resources, event planning, and system automation, including AI. Proficiency in both Mac and PC operating systems is required, as well as expertise in creating and editing correspondence, spreadsheets, databases, and presentations. The ideal candidate is detail‑oriented, resourceful, and efficient, with excellent communication and interpersonal skills. They must be able to work independently, handle confidential information with discretion, and interact professionally with diverse constituents and clients. A service‑focused mindset, adaptability to change, teamwork, problem‑solving ability, and commitment to continuous learning are essential qualities for success in this role. Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials CV/resume Cover letter 3 contacts of professional references knowledgeable of your work Special Instructions The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, complete the Resource Center for Persons with Disabilities contact form here: https://www.rcpd.msu.edu/form/contact. Michigan State University is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. Work Hours STANDARD 8-5 Website https://physiology.natsci.msu.edu/ The Bidding Eligibility ends on 01/06/2026 at 11:55 PM

We are seeking an experienced Executive Administrative Assistant to support multiple Senior Leaders and Executives within our Autonomous Vehicles (AV) organization. The position will provide administrative support, ensuring smooth operations, back up support as required and effective communication for this dynamic group. The role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise. The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, flexibility and an insatiable desire to collaborate are all required to be successful in the role. What You'll Do: Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangement, scheduling meetings, and managing expenses. Project Management: Assist with projects, ensuring deadlines are met and objectives are achieved. Track project progress and provide updates, as necessary. Document Preparation: Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials are accurate, professional, and align with team standards. Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism. Team Coordination: Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items. Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency. Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams. Event Planning : Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly as needed. Your Skills & Abilities (Required Qualifications): 3-5+ years' experience as an Executive Administrative Assistant supporting Senior level Executives/Leaders is required Demonstrate a high-level of integrity and discretion handling confidential matters Demonstrated ability to operate in a fast-paced, dynamic environment Ability to look ahead, proactive anticipation of leader and business needs Demonstrated ability to work independently in an ever-changing environment Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Highly proficient verbal and written communication skills Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively Strong attention to detail and accuracy are required Must be flexible and demonstrate strong learning agility Skills that will give you a competitive edge: Associate or bachelor's degree Professional training and/or certification(s) in administrative skills/support Previous experience supporting within tech or software work environments Compensation: The compensation information is a good faith estimate only. It is based on what a successful applicant might be paid in accordance with applicable state laws. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position, as well as geography of the selected candidate. The salary range for this role is $51,600 - $79,000. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position. Bonus Potential: An incentive pay program offers payouts based on company performance, job level, and individual performance. Benefits: GM offers a variety of health and wellbeing benefit programs. Benefit options include medical, dental, vision, Health Savings Account, Flexible Spending Accounts, retirement savings plan, sickness and accident benefits, life insurance, paid vacation & holidays, tuition assistance programs, employee assistance program, GM vehicle discounts and more. GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc). This role is categorized as hybrid. This means the selected candidate is expected to report to a specific location at least 3 times a week {or other frequency dictated by their manager}. This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate. About GM Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all. Why Join Us We believe we all must make a choice every day - individually and collectively - to drive meaningful change through our words, our deeds and our culture. Every day, we want every employee to feel they belong to one General Motors team. Benefits Overview From day one, we're looking out for your well-being-at work and at home-so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards resources. Non-Discrimination and Equal Employment Opportunities (U.S.) General Motors is committed to being a workplace that is not only free of unlawful discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that providing an inclusive workplace creates an environment in which our employees can thrive and develop better products for our customers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, national origin, citizenship status, religion, age, disability, pregnancy or maternity status, sexual orientation, gender identity, status as a veteran or protected veteran, or any other similarly protected status in accordance with federal, state and local laws. We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire. Accommodations General Motors offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us or call us at ************. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

CommonSail Investment Group This Executive Administrative Assistant will support our Senior Leaders HR team. This consists of Human Resources, Talent Acquisition, Employee Care and Learning & Development. You will be responsible for a wide variety of highly skilled administrative tasks while working independently and within a team. Required Experience for an Executive Administrative Assistant: 3-7 years of experience as an Administrative or Executive Assistant supporting senior leaders High-energy individual with a positive attitude and the ability to make work enjoyable Creative mindset with a passion to incorporate some fun, humor, and excitement into our already amazing 1440 culture Thrives in a fast paced environment while remaining proactive, organized and energetic Proven self-starter with the ability to initiate and complete individual projects Demonstrates the importance of detail and follow through Takes pleasure in helping others Exercises good judgment and sensitivity to confidential and non-routine matters required Ability to improvise, multi-task and prioritize in a fast paced, always changing environment while maintaining composure Strong technical skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially Outlook and Excel Ability to utilize Yardi, Salesforce, Lease Hawk or other reporting tools is a plus Experience in Concur or other expense tools a plus Primary Responsibilities of an Executive Administrative Assistant: Live and breathe our 1440 company culture by creating the absolute best experience with every person, in every interaction, every minute of every day Assist the HR leadership team with administrative tasks such as; scheduling, time management, expenses, travel, email management, reporting, and presentations Responsible for ensuring the general coordination, organization and follow through for projects and initiatives. Coordinates on and off-site meetings, orchestrates conference calls and interviews Manages scheduling conflicts and prioritizes effectively Creation and tracking of various reports and tracking receipt of dashboard information from areas within the organization General correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy Works on special nonrecurring and ongoing projects which may include planning and coordinating multiple presentations and disseminating information timely and accurately Partner with other Executive and Administrative Assistants by offering help as needed Prepare budgets and miscellaneous reports Monitor team expenditures (contacts, invoices, reconcile team First Merit expenses) General Working Conditions: This position entails standing for long periods of time. While performing the duties of this job, the employee is required to communicate effectively with others, sit, stand, walk and use hands to handle keyboard, telephone, paper, files, and other equipment and objects. The employee is occasionally required to reach with hands and arms. This position requires the ability to review detailed documents and read computer screens. The employee will occasionally lift and/or move up to 25 pounds. The work environment requires appropriate interaction with others. The noise level in the work environment is moderate. Occasional travel to different locations may be required. We have comprehensive benefit packages that include health, dental, vision, 401(k), income protection, and extraordinary work-life benefits. If you love serving others, and are looking for an opportunity to thrive, CSIG holdings and our businesses is your destination. This classification description is intended to indicate the general kinds of tasks and levels of work difficulty that are required of positions given this title and should not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of the employees under her/his supervision. The use of a particular expression or illustration describing duties shall not exclude other duties not mentioned that are of a similar kind or level of difficulty. Equal Opportunity Employer #CSALL

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

Job Title: Senior Tax Production Manager (CPA or EA U.S. Tax Reviewer) Remote Employment Type: Full-time or Part-time | Permanent About the Role Are you seeking a career that prioritizes excellence, work/life balance, and professional growth? Privity CPA Partners invites you to join a forward-thinking, high-integrity firm where client care, quality control, and leadership are paramount. As a Senior Tax Production Manager, you will lead our compliance department and mentor a talented team, ensuring accurate, timely tax filings and consistent professional development. About Privity CPA Partners Privity CPA Partners PC is a boutique California-based accounting and advisory firm committed to delivering exceptional tax, accounting, and strategic planning services. Known for our integrity and excellence, we cultivate long-term relationships with clients and team members alike. Learn more at privitycpa.com Key Responsibilities As a Senior Tax Production Manager, you will: Review Tax Returns Lead the review of complex individual, partnership, S-corp, C-corp, and trust tax returns; assist in preparation as needed. Team Leadership & Mentorship Provide training, guidance, and support to staff accountants, bookkeepers, and junior tax preparers; lead by example and reinforce best practices. Workflow Oversight Manage the production pipeline from intake through delivery, ensuring accuracy, efficiency, and compliance with deadlines. Process Documentation Create process documentation and assist in recording internal training videos to support firmwide knowledge transfer. Client-Facing Support Serve as the second set of eyes on tax matters and elevate the client experience with strategic tax insights. Collaboration & Huddles Run daily or weekly check-ins to coordinate tasks, troubleshoot issues, and maintain accountability across the team. Special Projects Engage in ad hoc tax strategy, resolution, and internal improvement initiatives. Qualifications Required: Valid and active California CPA license or EA credential Minimum 4 years of U.S. tax preparation and review experience Strong understanding of GAAP, tax code, and financial reporting Excellent written and verbal communication skills Experience supervising or mentoring a team Authorized to work in the U.S. without sponsorship Ability to commit exclusively to the firm Preferred: Bachelors degree in Accounting, Finance, or related field Experience with process improvement and/or team leadership in a public accounting setting Preferred Software Experience While training is provided, familiarity with the following is a plus: QuickBooks / Xero Lacerte / ProConnect Liscio What We Offer Competitive salary based on experience Performance-based bonuses Paid training and continuing education PTO and flexible scheduling (after probationary period) Company-provided equipment Professional growth through structured performance reviews Supportive team culture and leadership transparency Schedule 8-hour shifts Monday to Friday, with flexibility Occasional weekend availability during tax season Application Process The hiring process includes: Online application Proctored technical exam Accountant-specific personality assessment Interviews with firm leadership Join us at Privity CPA Partners and be part of a firm that values your expertise, respects your time, and supports your career. Package Details Retirement Benefits SIMPLE IRA plan with 3% employer match Available to eligible employees after the applicable waiting period Paid Time Off Paid Time Off (PTO) Paid Holidays: Includes federal holidays, the day after tax deadline, and firm closure between Christmas and New Year's Additional flex days available based on performance and tenure Professional Development Paid CPE and training CPA/EA license renewal fees covered Professional memberships (e.g., CalCPA, NAEA) reimbursed Access to mentorship, leadership development, and technical training Work/Life Balance Flexible scheduling with hybrid and remote work options potential Reasonable workloads with no expectation of burnout during tax season Structured workflow systems to support focused, efficient workdays Respect for personal boundaries and family commitments Work in another Privity office location to change your environment now and then - optional

Job DescriptionAre you an organized, detail-oriented professional with a passion for purpose-driven work? A local non-profit is seeking a highly motivated Executive Administrative Assistant to support their team and help their organization run smoothly.APEX Placement and Consulting has partnered with Turning Point in Mount Clemens, MI looking to add an Executive Administrative Assistant to their already amazing team. Their primary responsibility will be to provide high-level administrative support to the CEO while ensuring efficient organizational operations. Keep reading for more details!What's in it for you: 1st shift opportunity Competitive salary ranging from $55,000-$60,000/yr. depending on experience Direct Hire position - you'll be hired on directly with our client! Amazing benefit package once hired in permanently Medical, Dental and Vision Paid vacation and birthday holiday from day 1 Room for advancement and training opportunities Discounts available at Second Hand Rose What your day will look like: Champion the agency's mission and empowerment philosophy in all aspects of work. Ensure consistent application of agency policies, procedures, and protocols. Uphold confidentiality, accurate recordkeeping, and professional ethics in all activities. Provide high-level administrative support to the CEO, including drafting communications and documents. Assist the CEO in planning and executing Board meetings-prepare materials, maintain Board Roster and Manual, take meeting minutes, and manage related tasks. Facilitate effective communication and engagement between the CEO and Board Members/Committee Leaders. Co-manage the CEO's calendar and help ensure key deadlines are met. Prepare and submit reports for the CEO, including expense reports and accounts payable. Acquire knowledge of agency grants and develop user-friendly summaries to support goal attainment. Enter and proofread grant-related data to ensure accuracy and timely submission. Design company forms and internal documents as needed. Create and maintain organized physical and digital filing systems for the CEO and agency departments. Participate in staff, committee, and other meetings as designated. Foster positive relationships across departments to support collaboration and service improvements. What we are looking for: Associates Degree or equivalent work experience Proven leadership in administrative and organizational management Up-to-date expertise in human resources practices, policies, and compliance Proficient in Microsoft Office Suite (including Word, Excel), and Adobe Acrobat Pro Valid driver's license At Apex, we actively encourage applications from underrepresented groups. Your unique experiences and perspectives are valuable to us, and we're excited to see how you might contribute to our team. While we have outlined a set of qualifications for this role, we recognize that experience and skills can come from a variety of backgrounds. If you meet most of these qualifications and are eager to learn and grow with us, we invite you to apply.

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. **This position is an onsite role based out of our Royal Oak, MI. office** About You: The Senior Client Services Coordinator will serve as the strategic and tactical support engine behind the Grochowski-Barnas Team at Colliers Detroit, playing a key role in operational management, executing marketing, research, client communication, and administrative functions. This person will be integral in maintaining operational excellence, supporting team growth, ensuring flawless execution of client deliverables, and driving continued innovation and efficiency in daily brokerage activities. In this role, you will… Lead and manage workflow organization, calendar planning, and daily task execution. Anticipate operational needs, plan, and proactively manage timelines. Coordinate meetings, tours, property surveys, and transaction timelines. Maintain and improve systems for lead tracking, pipeline organization, and deadline management. Support and participate in client calls, offering insights and follow-up support Execute market research and property data analysis using CoStar, MLS, and internal tools. Build prospect databases and manage CRM (Salesforce) inputs and updates. Identify target accounts, verify contact information, and generate outreach campaigns. Monitor and document all leads, activities, and outcomes for team reporting. Draft and coordinate newsletters, email marketing campaigns, and digital collateral. Prepare tour books, property summaries, and marketing packages. Liaise with Colliers Marketing team to design and distribute promotional materials. Maintain and update property listings on public platforms and internal tools. Draft initial versions of transaction documents including Letters of Intent (LOIs), Purchase Agreements (PAs) & Lease Proposals Track the progress of active deals, provide timely follow-ups, and update deal records. Assist in the due diligence process and deal close-out coordination. Act as a liaison between team members, clients, and internal departments (research, marketing, accounting). Manage inbound inquiries and ensure prompt, professional response. What you bring Bachelor's degree in Business, Real Estate, Marketing, or related field preferred. 3+ years of relevant experience in real estate, marketing, or operations. Strong understanding of commercial real estate concepts and transaction lifecycle preferred. Proficiency in Microsoft Office Suite, Salesforce & Google Workspace. Experience with CoStar, LoopNet, and other industry platforms a plus. #LI-SD1 #LI-Onsite Make your next move an expert one and join us as we lead the industry into the future. Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Applications will be accepted on an ongoing basis. Direct applicants only please, no agencies. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.

We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations. * On-site role * Location: Auburn Hills, MI (DP World does not offer accommodations for internships) * Strong performance could lead to a full-time position after graduation * 10-week program that will run from June 2026 to August 2026 KEY ACCOUNTABILITIES * Assist with Jira system administration, including handling basic functions and requests * Support optimization efforts within IT systems and tools * Help troubleshoot user issues and provide technical support * Participate in projects related to IT Service Management (ITSM) * Document processes and contribute to system improvement initiatives QUALIFICATIONS, EXPERIENCE AND SKILLS * Pursuing a degree in Information Systems, Computer Science, or a related field * Interest in IT Service Management and systems administration * Basic familiarity with Atlassian products (Jira, Confluence) preferred * Strong problem-solving and communication skills * Ability to manage multiple tasks and prioritize effectively What You Will Gain * Hands-on experience with IT systems administration and ITSM processes * Exposure to Jira and Atlassian products in a corporate environment * Opportunities to develop technical and problem-solving skills * Mentorship and guidance from experienced IT professionals Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future. ABOUT DP WORLD Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief. By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies. #LI-JR2 #LI-Hybrid

Administrative Assistant FLSA Classification: Non-Exempt Position Type: Full Time Reports to: Chief of Staff EEOC Classification: Administrative Support Worker The Administrative Assistant supports the administrative Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties. Responsibilities: * Managing calendars for C-Suite/Senior Leadership and coordinating meetings * Clerical duties such as: answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc. * Process daily incoming mail and distribution * Maintenance of copy rooms and equipment as well as postage machines at Central office * Coordinate and manage conference room scheduling * Assist with preparing reports and data entry tasks * Preparing and reconciling monthly expense reports and petty cash reconciliation * Process of invoices for payment * Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe. * Assist with supporting company events, and meetings * Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building. * Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint * Complies with and adheres to department and NSO policies and procedures. * Adheres to established quality and performance improvement standards. * Works effectively with others to accomplish goals/resolve problems. * Organizes work well and uses time effectively. * Maintains consistent work attendance. * Does not disrupt operations by being habitually tardy or absent; works as scheduled. * Professionally represents NSO and promotes NSO mission and vision statements. * Promotes a harmonious work environment. * Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results. * Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services. * Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO. * Complies with contractual and regulatory requirements, as needed. * Fosters commitment, team spirit, pride and trust. * Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities. * Able to anticipate and bring about change when needed. * Able to work and handle confidential information * Performs other duties as assigned. Candidate Requirements: * GED or high school diploma required * 3 years of office experience * Bachelor's degree preferred * Proficient in computer software applications * Familiarity with standard office equipment * Excellent organizational and interpersonal skills * Good written and verbal skills * Good bookkeeping skills and ability to multitask. * Ability to create, maintain and retrieve files: ability to work independently and/or with a team. Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

* Provide administrative support (data entry, filing, record retention, supply orders, reports, coordination of appointments, meetings and visitors, as well as telephone coverage) for Corporate and CTUSA departments, as well as back up and administrative assistance to the Manager, Global Administration. * Coordinates meetings: agenda, invitations, equipment and room reservations, ordering supplies, serving, and cleaning up lunches. * Coordinates international and domestic travel arrangements and schedule accommodations for training groups or individuals that visit CTUSA, local hotels/transportation, prepares and distributes travel itineraries and agendas, as well as any miscellaneous arrangements. * Maintain contract/agreements, contract templates, signature processing, and corresponding databases to control accuracy, and follow data privacy / record retention policies. * Maintain and organize Corporate and Admin information/communication via the company intranet, shared files, and announcements. * Maintain inventory and organization of administrative and special project supplies (including laboratory, catering, holiday, celebration, redesigns and building/furniture orders, etc.). * Back up support to the Global Admin team when needed, as well as special projects from Manager. Qualificationsarrow_right * 3+ years administrative support experience. * Bachelor's degree, preferred. * Tech savvy in Microsoft Office and SharePoint, with experience using Adobe or other creative programs. * Critical thinking skills to manage and organize multiple priorities and projects at once, demonstrating the ability to be flexible and reliable with assignments that require a high level of urgency and diplomacy. * Ability to handle highly confidential and sensitive information without compromising security. * Strong attention to detail in writing and communication skills. The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law.

Primarily responsible for providing all assistance to the Community Manager and residents at an on-site property which includes daily customer service to homeowners and HOA board members. Perform a wide spectrum of administrative duties that are essential to successfully enforcing community Covenants, Compliance & Regulations (CC&R's), provides administrative support and other tasks as directed to On-site Community Manager and other on-site staff members. Develops a working relationship with community board members and home owners. Extend top-notch customer service and problem resolution via phone and face-to-face interaction with board members and residents. Provide traditional office support by maintaining calendars and appointments, composing correspondence, and creating/maintaining database information. Arrange various meetings (times/locations) and prepare all correspondence necessary to notify included parties. Assists with community inspections of common areas according to AAM's management contract. Work with vendors to provide direction and collect bids per the manager. Perform various general accounting duties, including some A/P, A/R, coding of invoices and billing. Maintains accurate and current association records. Performs other duties as directed by management staff. Knowledge, Skills and Abilities: Ability to multitask, and prepare and process large amounts of administrative and customer request items while being detail oriented. Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines. Exceptional organization and tracking skills. Ability to function efficiently in a fast-paced, demanding environment. Ability to proficiently utilize computer programs and database systems, including Microsoft Office, internet and e-mail systems. Ability to interact and work positively and effectively with homeowners and staff at all levels. Advanced communication skills both verbal and written. Superior customer service skills and phone etiquette. Ability to work collaboratively and cooperatively within the department as well as with other departments. Physical Demands & Work Environment: Primarily sitting at work station utilizing a computer in an office setting. May be required to lift boxes, fill paper trays, and other minor physical office related tasks. Walking/driving through community to assist in the inspection of common areas. Helping to set up/break down for events and/or meetings as needed. #IND123

DETROIT COUNTRY DAY SCHOOL Position: Executive Assistant Department: Head of School's Office Available: September 2025 Detroit Country Day School is a private, independent, co-educational, non-denominational, preschool through grade 12, college preparatory school focused on a well-rounded liberal arts education. Emphasis on academics, arts, athletics, and character development is prevalent across the curriculum. DCDS believes diversity, equity, and inclusion are educational imperatives for the intellectual, social, and moral growth of every child. We honor the dignity of every human being and value differences that exist and are expressed throughout our vibrant school. The Executive Assistant plays a crucial role in ensuring the smooth and efficient operation of the school's leadership office. This highly visible and trusted position provides comprehensive administrative support to the Head of School, Assistant Head of School, and Chief Financial Officer. The Executive Assistant serves as a liaison between school leadership, faculty, staff, parents, and external stakeholders. They ensure clear communication, thoughtful scheduling, and diligent follow-through on all tasks and initiatives. This role requires exceptional organizational skills, discretion, initiative, and the ability to anticipate needs in a dynamic, fast-paced PK-12 educational environment. This is a full-time, 12-month position working 40 hours per week. Essential Responsibilities Provide administrative support to the leadership team (Head of School, Assistant Head of School, and Chief Financial Officer) Act as the first point of contact for the office, greeting and assisting visitors, parents, faculty, staff, and students with professionalism, warmth, and discretion Manage incoming inquiries - phone calls, emails, and in-person requests ensuring timely and appropriate responses or redirection Maintain a welcoming and organized front office environment that reflects the school's values and mission Coordinate scheduling requests and meeting appointments, ensuring seamless communication between leadership and all stakeholders Manage the Head of School's calendar, scheduling and coordinating meetings and events, ensuring alignment with the master school calendar, keeping up to date and managing changes Manage, organize, and distribute material for the Board of Trustees meetings and support Board of Trustees events Assist with special projects and initiatives as directed by the Head of School, Assistant Head of School, or Chief Financial Officer Handle sensitive information with discretion and confidentiality Manage the School's calendars and any pertinent sub-calendars, including but not limited to annual input and regular updates Act as a Designated School Official (DSO) for SEVIS, supporting the School's compliance and federal regulations related to international students. Perform other related duties as assigned by the Head of School, Assistant Head of School, and Chief Financial Officer Qualifications High School Diploma or equivalent required; Associate's or Bachelor's degree preferred. 4+ years of experience providing administrative or executive support; school experience is a plus Excellent verbal and written communication skills Strong organizational skills with attention to detail and ability to multitask Possesses time management skills with the ability to meet deadlines Proficient in Microsoft Office, Google Workspace, or similar software with the ability to learn new or updated software Ability to work independently or as part of a team Professional demeanor and commitment to student-focused service Physical Requirements Prolonged periods of sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Work Environment Normal Office environment Applying for the position Interested candidates should submit letter of interest, resume and references online at **********************************

Welcome to NEURA Robotics, the innovator of the robotics world. Our goal is to equip collaborative robots with groundbreaking cognitive capabilities to enable safe and intuitive collaboration with h

St. Mary Student Parish (SMSP), located in Ann Arbor, MI, is a Diocesan parish, staffed by Jesuits serving the faculty, staff, and students of the University of Michigan as well as resident parishioners. SMSP hosts an average of 1,800 people at seven weekend masses (one in Spanish) and offers spiritual formation programs for undergraduates, graduate students, young professionals, and our resident parishioners. Overview: The main responsibilities of this position are to provide administrative and office support activities for the parish staff. This position reports to the Business Manager. This is an hourly position, approximately 30 hours per week which may include some evenings and weekends. Specific Responsibilities: Serve as a welcoming presence Answer and direct phone calls Greet and assist visitors Oversee processing of sacramental records Maintain calendar of events/building usage schedule Oversee the student office assistants Maintain office procedures Create and print programs for special masses or events Coordinate and prepare for funerals and baptisms General Qualifications and Expectations: 3+ years of relevant experience Be proficient in Microsoft Office Suite Be detailed oriented while having the ability to multitask Have the ability to work independently as well as part of a team Be flexible and able to adapt to a complex work environment Be able to maintain confidentiality Be a practicing Catholic Must pass a background check and attend Virtus Child and Youth Protection Training Bilingual with English and Spanish is a plus To Apply Email resume and cover letter to Cathy Welch, *********************.

Job Description Handles phone calls, transferring calls appropriately, taking messages, and responding to emails and patient complaints. Performs front desk duties to include greeting customers and accepting deliveries. Complete spreadsheets. Skills: Required Skills & Experience: Previous clerical and/or retail experience. Preferred Skills & Experience: N/A Education: Required Education: HS Diploma or G.E.D. Preferred Education: Associates degree or Bachelors Degree. Required Certification & Licensure: N/A Preferred Certification & Licensure: N/A

Howard Hanna is a family owned and operated real estate company founded in 1957. It has offices in New York, Ohio, Michigan, Pennsylvania, Virginia, West Virginia, North Carolina and Maryland. It also owns title insurance, insurance and mortgage affiliates. Howard Hanna is the 3rd largest real estate company in the country. Job Description Seasoned and productive Associate Broker with experience as a broker/owner, manager and major franchise board member is looking to expand his team by adding hybrid buyer agent/listing agents to his staff. Benefit to team members is to be under the direct supervision, training and mentoring of a well known and respected name who can generate leads, removing some of the burden from the new agent. Focus will be primarly the Jackson Market, with secondary focus Washtenaw, Lenawee and Hillsdale Counties. Also looking for someone to do strictly administrative tasks. Must be detailed oriented, flexible hours, part time to start. Qualifications Self starter, confident, focused and great social skills. The hours are flexible and even allow for someone to work another job initially.. Must possess excellent understanding of the Internet. Company provided training plus one on one with team leader. Additional Information All your information will be kept confidential according to EEO guidelines.

Administrative Assistant