Executive administrative assistant jobs in Marana, AZ - 36 jobs

Looking for an opportunity to work with a talented team and expand your experience in Logistics? SSI needs to add an Senior Administrative Assistant to support our current list of services provided for the U.S. Navy Surface Missile Technical Representative Office, Tucson Arizona. Provide administrative support to Naval Air Warfare Center Weapons Division (NAWCWD), Surface Missile Technical Representative (Tech Rep) Office, Tucson Arizona supporting the IWS 3, IWS-11, IWS-12, and Missile Defense Agency Program Offices. Primary Functions: Develop, prepare, and maintain databases for Surface Weapons Tech Rep. Schedule internal visits for Surface Weapons program participants and external visits for Government Surface Missile Tech Rep Employees. Process permanent badge requests for Surface Weapons TechRep employees and program sponsors. Maintain a record of training completion for all contractor and Government Surface Weapons Tech Rep employees. Research and provide resolution of U.S. Navy, Defense Travel System (DTS) problems with travel authorizations and vouchers for Government Surface Weapons Tech Rep employees. Coordinate and execute administrative tasks for Standard Missile Program reviews and ISMUG. Coordinate and process requests, for approval of the Deputy Tech Rep, of office supplies and services for Surface Weapons Tech Rep office. Manage all financial and personnel matters for this contract ensuring all tasks are executing as requested within time and budget constraints for the Surface Weapons Tech Rep office. Provide a monthly financial execution report with forecasted spend rates/hourly labor category usage to demonstrate that they are executing within targets. Coordinate all access and visitors, schedule all meetings, support equipment, facility items, and monitor for both the Tech Rep Conference Rooms Perform daily COMSEC equipment verifications through required instructions to include visual and documented validation. Act as the classified (not to exceed Secret classification) document manager for Tech Rep. and perform daily safe checks. Manage the maintainability Government communication devices (i.e. Cell Phones and pagers). This is to include updating international coverage, troubleshooting issues, and maintaining a database of communication device updates. If this aligns with your experience and sounds like it is the career path you wish to progress, these are the requirements to be considered for this position: Education/Experience/Skills: U.S. Citizenship Bachelor's level degree in Accounting, Finance, Economics or Business Administration with seven years of experience. The ability to multi-task in a fast-paced work environment. Must obtain and maintain at a minimum a U.S. DoD SECRET Clearance or the preferred, U.S. DoD TOP SECRET throughout employment. Required knowledge of word processing, spreadsheet, and/or other pertinent software applications. “All candidates will be required to pass background screening to include SSN, Driver Record, and Criminal Background Investigation.” CONTINGENT OFFER This position is contingent upon contract award and is anticipated to start in March of 2023. What You Can Expect from Us Positive Office environment Professional and knowledgeable team and leadership Business Office hours What's In It for Me? Competitive salary Great benefits, including: Company-subsidized PPO Medical, Dental, and Vision coverage 401(k) Retirement Plan with company match Paid Time Off 11 Paid Holidays per year Education Assistance Company-subsidized Corporate Fitness Program Medical and Dependent Care Flexible Spending Accounts Company-paid Life and Accidental Death and Dismemberment Insurance with an option to increase coverage. Company-paid Short- and Long-term Disability Insurance Company-paid Employee Assistance Program Flexible hours Opportunities for on-the-job training What Your Experience Working for Us Will Be Like Ask any of our employees and they will tell you SSI is a great place to work with an upbeat and positive culture. We take pride in our work to continuously improve on our performance in a manner that enhances the mission of the agencies we serve while expanding opportunities for our employees and our company. What You'll Enjoy About Where We're Located We are located one hour north of Los Angeles in the heart of Ventura County, a relaxing and diverse community conveniently located near The Collection shopping center, beaches, hiking, and restaurants. About Synectic Solutions, Inc. (SSI) Synectic Solutions, Inc. (SSI), is an award-winning, 20-year government contracting agency focused on the areas of logistics, engineering, management, and information technology. SSI is a growing organization committed to exceeding customer expectations, to continually improving all products, services, and processes, and to perform all work with the commitment to upholding the highest standards and ethics. Ready to apply? If this job sounds like a fit for you, then click on the ‘apply' button below. Good luck!

The Company Serving the People Who Serve the People Granicus is driven by the excitement of building, implementing, and maintaining technology that is transforming the Govtech industry by bringing governments and its constituents together. We are on a mission to support our customers with meeting the needs of their communities and implementing our technology in ways that are equitable and inclusive. Granicus has consistently appeared on the GovTech 100 list over the past 5 years and has been recognized as the best companies to work on BuiltIn. Over the last 25 years, we have served 5,500 federal, state, and local government agencies and more than 300 million citizen subscribers power an unmatched Subscriber Network that use our digital solutions to make the world a better place. With comprehensive cloud-based solutions for communications, government website design, meeting and agenda management software, records management, and digital services, Granicus empowers stronger relationships between government and residents across the U.S., U.K., Australia, New Zealand, and Canada. By simplifying interactions with residents, while disseminating critical information, Granicus brings governments closer to the people they serve-driving meaningful change for communities around the globe. Want to know more? See more of what we do here. Job Summary This individual will provide comprehensive support to the Executive Leadership team (ELT) related to calendar management, travel, and event coordination. The ideal candidate will be experienced in managing a wide range of executive support tasks, demonstrating a high level of professionalism, confidentiality, and attention to detail. This role requires excellent organizational and communication skills, as well as the ability to manage multiple priorities effectively. In addition, this role will provide local office support including handling shipping/receiving packages, front desk support and vendor relationships This role will be 100% on-site at our office in Tucson, AZ. What Your Impact Will Look Like Calendar and Travel Management: Manage the ELT calendar, scheduling meetings, appointments, and engagements. Organize and coordinate travel arrangements, including preparation of detailed travel itineraries and necessary documents. Coordinate and schedule meetings with stakeholders, ensuring all necessary arrangements are made. Communication Management: Handle all correspondence, emails and other documentation related to ELT meetings. Draft and prepare responses to emails and other forms of communication as directed by ELT. Ensure timely and effective communication between the various ELT members, their leadership team, and internal/external stakeholders. Manage information flow in a timely and accurate manner. Meeting & Project Management: Assist in planning and organizing company events and meetings. Prepare agendas for meetings and distribute them in advance. Take accurate meeting minutes and document key discussion points and action items. Follow up on action items to ensure deadlines are met and provide status updates. Assist with or lead special projects, ensuring deadlines are met and project goals are achieved. Track progress on projects, identify any issues, and provide solutions to ensure successful project completion. Additional Responsibilities: Provide general administrative support to the local office. Continuously improve administrative systems and procedures to enhance efficiency and effectiveness. Prioritize conflicting needs and handle matters expeditiously, proactively, and follow through on projects to successful completion. Manage and organize confidential information and documents with the utmost discretion. Assist with all administrative tasks as needed. Maintain a professional, positive, welcoming, and orderly environment throughout the office Oversee front desk reception including greeting and directing guests, monitoring the visitor log and issuing visitor badges Receive, sort, and distribute incoming mail and packages Prepare outgoing mail and packages including pick-up and tracking as needed Maintain office vendor and building maintenance relationships and requests Conduct general office management tasks: Monitor, order and maintain office, kitchen, first aid, and housekeeping supplies Manage general office expenses Maintain neat, well organized, and tidy office space including front desk and common areas Collaborate with a wide range of teams to support projects and events on an ad hoc basis You Will Love This Job If You Have Exceptional organizational, time management, and multitasking skills. Strong interpersonal and communication skills, both verbal and written. Detail-oriented with a proactive approach to tasks. Strong problem-solving and critical-thinking abilities. Ability to manage multiple projects and deadlines. Proficiency with Microsoft Office Suite and G-Suite (Google Slides, Sheets, and Documents). High level of professionalism and confidentiality. Strong desire for continuous learning through access to information and leadership within a growing and fast-paced business. Ability to work independently and as part of a team. Pay Range USD $50,000.00 - USD $70,000.00 /Yr. About Us Don't have all the skills/experience mentioned above? At Granicus, we are trying to build diverse, inclusive teams. We do not have degree requirements for most of our roles. If you don't meet every requirement above but are excited to learn more, we encourage you to apply. We might just be able to find another role that could be a perfect fit! Security and Privacy Requirements Responsible for Granicus information security by appropriately preserving the Confidentiality, Integrity, and Availability (CIA) of Granicus information assets in accordance with the company's information security program. Responsible for ensuring the data privacy of our employees and customers, their data, as well as taking all required privacy training in a timely manner, in accordance with company policies. The Team We are a remote-first company with a globally distributed workforce across the United States, Canada, United Kingdom, India, Armenia, Australia, and New Zealand. The Culture At Granicus, we are building a transparent, inclusive, and safe space for everyone who wants to be a part of our journey. A few culture highlights include - Employee Resource Groups to encourage diverse voices Coffee with Mark sessions - Our employees get to interact with our CEO on very important and sometimes difficult issues ranging from mental health to work-life balance and current affairs. Microsoft Teams communities focused on wellness, art, furbabies, family, parenting, and more. We bring in special guests from time to time to discuss issues that impact our employee population The Impact We are proud to serve dynamic organizations around the globe that use our digital solutions to make the world a better place - quite literally. We have so many powerful success stories that illustrate how our solutions are impacting the world. See more of our impact here. The Benefits At Granicus, we offer a comprehensive and flexible benefits package designed to support your well-being, growth, and work-life balance-starting from day one. Here's what you can expect as a U.S.-based team member: Flexibility & Balance Flexible Time Off - Take the time you need to rest, recharge, and live your life. Company-Wide Wellbeing Days - Paid days off to unplug and focus on your mental health. Work From Home Reimbursement - Support a productive home office environment. Health & Wellness Multiple Health Plan Options - Including a 100% employer-paid plan. Employer HSA Contributions - When enrolled in a High-Deductible Health Plan. Fitness Reimbursement Program - Stay active, your way. On-Demand Mental Health Support - Access to Headspace and other wellness tools. Family & Future Paid Parental Leave - For both birthing and non-birthing parents. Traditional & Roth 401(k) - With a generous company match. Life & AD&D Insurance - 100% employer-paid coverage for peace of mind. Growth & Recognition Online Learning Platforms - Fuel your professional development. Competitive Salary & Bonuses - Your contributions are valued and rewarded. Equal Opportunity Employer Granicus is committed to providing equal employment opportunities. All qualified applicants and employees will be considered for employment and advancement without regard to race, color, religion, creed, national origin, ancestry, sex, gender, gender identity, gender expression, physical or mental disability, age, genetic information, sexual or affectional orientation, marital status, status with regard to public assistance, familial status, military or veteran status or any other status protected by applicable law.

Executive Administrative Assistant AZO Posting Number req24731 Department Online Initiatives Department Website Link *************************** Location Main Campus Address Tucson, AZ USA Position Highlights The Executive Assistant will provide primary administrative support to the Vice Provost of Arizona Online. They will also provide occasional support to the Arizona Online Directors on other initiatives. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here Duties & Responsibilities Duties and Responsibilities: * Manage, coordinate, and work independently to handle the schedules of Arizona Online leadership including heavy complex calendaring and preparing all the necessary items for the meeting (ex: room setup, catering, technology setup, documents, etc.) * Arrange travel and reconcile monthly expenses for multiple executives. * Provide meeting support held by the leadership including creating and preparing meeting materials including agendas, presentations, charts, and documentations; meeting and webinar support; recording minutes; and following up on action items requested of the executives. Knowledge, Skills, and Abilities: * Demonstrated ability to manage and coordinate complex schedules and travel arrangements for executives or senior leadership. * Strong written and verbal communication skills, with the ability to convey information clearly and professionally. * Advanced proficiency skills in Microsoft Office applications, including Office 365, Outlook, Word, Excel, and PowerPoint. * Proven ability to exercise sound judgment, discretion, and tact in interactions with board members, stakeholders, and the public. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications * Bachelor's degree or equivalent advanced learning attained through professional level experience required. * Minimum of 3 years of relevant work experience. Preferred Qualifications * 5 years related work experience in an administrative support role in the corporate setting. * Working knowledge of Concur, a bonus. FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $28.56-$35.70 Compensation Type hourly rate Grade 8 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC2 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates Bonnie Taylor | ****************** Open Date 12/10/2025 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at ********************.

Overview The Executive Assistant provides high-level administrative support for the Tucson-based President and Vice Presidents and requires confidentiality, discretion, a good understanding of technical and business vocabulary, and detailed knowledge of the organization's operations, procedures, and people. Responsibilities Supports the Tucson-based President and Vice Presidents in prioritizing projects, tasks, and meetings through proven processes to improve time management, communication, and overall organization. Anticipates the needs of the Executive team and maintains a proactive approach to all tasks. Provides excellent administrative service and support to the Tucson-based President and Vice Presidents related to greeting visitors, coordinating customer visits, vendor coordination, room preparation and lunch arrangements for senior leadership-level meetings, booking travel, and updating and managing the corporate calendar; may have responsibilities for travel and expense management Maintains files, logs, and records; prepares periodic reports; and creates and maintains shared documents Identifies and resolves scheduling conflicts, ensuring alignment with management priorities Schedules and manages invitations for corporate training Schedules and attends meetings on behalf of executives, taking notes and recording minutes Performs tasks using independent judgment and discretion (e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases); adheres to internal standards, policies, and procedures Demonstrates excellent judgment in ambiguous situations and creative problem-solving skills Maintains files in the contract management system, including electronic and paper files; compiles, prints, and ensures restricted distribution of documents Cross-trains and potentially backs up other HR areas as needed to provide operational depth within the function Qualifications Bachelor's Degree Minimum 5+ years' experience as an administrative or executive assistant, including responsibility for complex meeting scheduling and executive calendar management Self-starter with strong organizational skills and the ability to manage multiple tasks Demonstrated success working in a team environment Excellent administrative, interpersonal, organizational, research, verbal, and writing skills, plus the proven ability to exercise sound judgment in a variety of situations. High level of computer proficiency in a Microsoft Windows environment, including experience working with the Microsoft Office suite Rain Bird is an equal opportunity employer.

The Executive Office is seeking to add a highly motivated Administrative Assistant within the Office of the Board Secretary. This role is to support the Optimere Group Board of Directors , which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions. Previous experience in supporting senior executives is preferred as well as the ability to work well under pressure in a busy and dynamic environment. Job Duties: Support the scheduling and execution of complex, in-person and virtual Board meetings, including coordination of high-volume domestic and international travel, transportation and accommodations Liaise closely with administrative assistants of internal executive leadership on scheduling and meeting execution needs Track requests needed from internal stakeholders and work with senior executives to ensure that responses are provided in a timely manner Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed Maintain an extremely detailed calendar and related logistics Timely processing of expense reports and director reimbursements Assist in other Board/Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research, archiving Interact with senior level business leaders in a professional and effective manner both in person and written Can be relied upon to do the job as well as being willing to help other team members when needed Maintain understanding of firm policies Qualifications: Excellent interpersonal and communication skills, both written and verbal High attention to detail, strong organizational skills and excellent follow-through Trustworthy to handle highly sensitive and confidential information Highest degree of integrity, professionalism, diplomacy and discretion required Comfortable working with people at all organizational levels, particularly the senior-most leadership levels Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment Must have excellent judgment and be resourceful Team player with a positive attitude Knowledge of general business, corporate and government cultures Strong proficiency in MS Word, Excel, PowerPoint and Outlook We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Equal Opportunities Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.

At Garrett Motors we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at Garrett Motors is absolutely critical to its success. Our promise is to keep delivering the same award winning service and value that our community has come to expect from us through the years. This role is a part-time role, which is all day Monday (8am-5pm), Friday (8am-1pm), every 4th Saturday, and as needed throughout the week. Benefits Medical Dental Vision 401K Paid Vacation Discounts on Products and Services Great Work Schedule Responsibilities Answer dealership group phones, greet and receive prospects and customers Direct customers to the correct department, notify the appropriate person that a customer is waiting, and introduce the customer to the salesperson Recall cash, checks and credit card payment and issue receipts to customers Work cooperatively with sales, service, and other internal teams Communicate with callers and visitors in a professional, friendly, and efficient manner Type memos, correspondence, reports, and other documents Assist in scheduling and confirming sales and service appointments Other duties as assigned Qualifications Excellent listening/communication skills, outgoing and positive personality Punctual nature and ability to handle schedule flexibility and dynamic work environment Professional appearance and eager to improve on all aspects Valid driver's license and clean driving record Bi-Lingual is preferred We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The NSF's National Optical-Infrared Astronomy Research Laboratory (NSF's NOIR Lab) program, has an opening for at least one Observing Assistant or Associate (OA), depending on experience, to join the Observing Support Team, operating the complex Mayall 4m and WIYN 3.5m telescopes located at Kitt Peak National Observatory (KPNO). The OA provides fundamental support for astronomers who use these telescopes and their instruments and is responsible for making scientific and technical decisions that maximize the scientific yield. The Mayall 4m is currently dedicated to the five-year Dark Energy Spectroscopic Instrument survey (DESI), which utilizes a robotic 5000-fiber focal plate feeding a series of ten spectrographs to carry out a comprehensive redshift survey of over 30 million galaxies. A large portion of the WIYN 3.5-m telescope time is dedicated to a NASA-funded radial velocity follow up of exoplanet candidates using NN-EXPLORE Exoplanet Investigations with Doppler Spectroscopy (NEID), a high precision spectrograph. Both projects are exciting initiatives operating at the frontier of astronomical research and the supporting OA is crucial to their success. Additional imaging and spectroscopic instruments are utilized on WIYN by the University partners in the WIYN consortium as well as the NN-EXPLORE community. An OA typically works a 6-night shift in a 15-day rotation, residing in dormitory accommodations on Kitt Peak for the duration of the night shift. There may be deviations from this schedule in the event of a need to cover for absences. The two OAs, one at each telescope, are responsible for supporting operations at night, and regularly confer with each other about weather conditions, telescope or instrument problems, unusual events or emergency situations. Essential Functions: * Conducts a walk-through of the facility prior to operations to verify the integrity of automatic systems, safety, and to inspect for unreported failures. * Carries out safety briefings for on-site observers. * Acts as the Kitt Peak safety watch 4pm until sunrise * Operates the telescope at night for the observing astronomers, evaluates suitability of weather conditions for observing and continued operation, monitors telescope and instrument performance, and tracks data quality. * Verbally communicates clearly and effectively with on-site and remote observers operating the instruments during nightly operations. * Provides clear and accurate reports concerning technical, safety or facilities problems, and for initial troubleshooting, workarounds or solutions implemented. * Assists technical and engineering staff with verification of proper telescope and instrument performance. * Provides basic services including supplying and requisitioning gases and cryogenic liquids, upkeep of consumable material stocks, maintaining on-line documentation, coordination of observing logs and observing statistics. * May assist daytime technical staff with instrument installation, maintenance or preparation for observing operations; becomes familiar with data acquisition techniques and rudimentary data quality assessment. * Participates in emergency medical training to at least First Responder level, learns to man the fire response station and how to run the ambulance and fire truck. * Takes appropriate action with site safety and emergency procedures. * Reports possible snow or obstructions on observatory road to Arizona Department of Transportation (ADOT) as necessary. Education/Experience/Skills/Abilities: * Bachelor's degree in astronomy, physics, engineering or related field is expected; however, substantial experience with the operation of complex computer-controlled opto-mechanical or similar equipment may be acceptable. * An understanding of, or practical experience with telescopes, optical or infrared astronomical instruments, electronic detectors, or astronomical observing techniques are preferred. * Excellent verbal and written communication skills are essential. * Ability to work night shifts up to 15.5 hours in length for up to 6 consecutive nights in a typical 15-day rotation, and reside on site during the shift. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. * The employee is occasionally required to stand; walk; reach with hands and arms and stoop; kneel; crouch; or crawl. * The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 30 pounds. * Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus. * Must possess - sufficient mobility, strength, or dexterity in both arms and hands and both legs to a) reach upward, sideways, downward to work with paper files; b) sufficient mobility and dexterity to utilize computer systems, copiers, and other office machines. * Must possess - 1) ability to read and understand instructions, drawings, safety guides, and other written materials necessary to perform job; 2) sufficient visual capacity to perform the applicable functions without assistance of visual aids other than eye contacts or eye glasses; 3) sufficient spoken aural capacity to hear and understand instructions, warning bells, fire alarms, or shouted instructions without assistance of auditory aids other than a hearing aid; and 4) ability to impart information orally so that others understand and can respond appropriately. * Must be able to climb up and down narrow stairways and ladders, work in confined spaces, and work at 7,000 feet altitude for sustained periods of time in a wide range of temperatures and weather conditions. * The successful candidate will be physically capable of working at altitudes of 7000 feet above sea level and of performing tasks on and around the telescope and the dome. Why Join Us At NSF's NOIRLab, we believe in science for everyone. Our Data Management and Software division is committed to building high-performance, scalable solutions that drive progress and support the seamless integration of cutting-edge technologies in our operations. You will join a collaborative, mission-driven team that values creativity, innovation and technical excellence. Your work will directly enable scientific breakthroughs and provide critical operational support to astronomers worldwide - and you will help shape how a new generation explores and interacts with the night sky. Preference will be given to qualified internal candidates and qualified Native Americans living on or near the Tohono O'odham reservation. Salary Range: $50,550 - 59,633. The final salary will depend on skills, qualifications and experience. AURA offers an excellent benefits package including paid time off and retirement plan contributions, competitive salary commensurate with experience, and a very attractive work environment. Details on benefits can be found at *************************************************** How to Apply Apply by October 27, 2025 for priority consideration. This position will remain open until it is filled. Please submit a cover letter and a CV or resume, PDF files preferred. Please name any attachments with the following format: Lastname Docname. Individuals needing assistance with the employment process can request assistance at *****************************

SummaryDepartment - Pima Animal Care CenterJob Description REVISED OPEN UNTIL FILLED Job Type: Classified Salary Grade: 4 Hiring Pay: $19.15 The first review of applications will be on 1/2/2026. Pima Animal Care Center is excited to open its first eastside adoptions center! We are looking to hire an experienced administrative lead to assist the Outcomes Manager with onsite adoptions, administrative, and customer support. Unlike other administrative positions, you will also work directly with the animals on-site. Previous animal handling is a plus. Pima Animal Care Center is open 7 days a week. All positions require the availability to work mornings, evenings, weekends, and some holidays. Shift rotations are required. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor. Answers general procedural questions from the public concerning specialized documents; Provides detailed information in response to queries concerning unit operations; Compiles information and prepares and types a variety of documents such as correspondence, reports, and specialized file data; Reviews and sorts documents, creates new records, inputs and retrieves information using automated systems; Prepares and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges; Researches manual and automated systems to gather or verify data needed for processing activities; Creates and maintains spreadsheets and databases using packaged software; Assigns and reviews the work of staff performing typing, filing, and other routine clerical activities; Operates various office equipment such as typewriters, computer terminals, and personal computers, facsimile machines, photocopiers, and calculators; Processes claims, purchase orders, and contracts for payment to vendors and contractors, and verifies the accuracy of billing charges against ledgers, invoices, and contracts; Establishes, posts, and maintains manual and automated bookkeeping systems; Verifies fees for permits of services, receives payments, and issues receipts; Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation; Contacts debtors to collect accounts receivable and monitors payment arrangements; Coordinating paperwork for the referral, admission, transfer, or discharge of patients from a hospital unit or clinic; Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process; Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services. Minimum Qualifications: Three (3) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County in an Administrative Assistant II position. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Minimum six (6) months experience working in an animal shelter or other animal care setting. Minimum six (6) months experience working with animal adoptions. Minimum six (6) months working in a sales position. Minimum six (6) months handling dogs in a shelter or other retail environment. Bilingual (English/Spanish). Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: License and Certifications: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. Special Notice Items: Completion of a rabies vaccination cycle is required within two (2) months of hire. Medical inability to be immunized or previous immunization must be verified by the County Physician prior to employment. Recommended boosters are required for the duration of employment, unless medically excused or physiologically unable to develop immunity. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. Physical/Sensory Work Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Benefits: Free uniforms Opportunity for advancement Training & development Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages Company and Culture:PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description:With a ‘One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of ‘message' Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Compensation: $20.00 - $21.00 per hour “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

Job DescriptionBenefits: Opportunity for advancement Paid time off Training & development D&V Landscaping Services L.L.C. is a family-owned landscaping company which has been serving northern Tucson for the last 13 years. Our duties include landscape and hardscape design, yard maintenance, and irrigation systems. We strive to provide all of these services in the most personalized and friendly way possible to guarantee customer satisfaction. Here at D&V Landscaping we foster the following values: Respect, Loyalty, Honesty, Authenticity, Justice, Leadership, and Teamwork. Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Bilingual Administrative Assistant to be a key player in our office. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal Spanish and English communication skills and a friendly demeanor. Responsibilities Draft professional correspondence and documents Plan and schedule appointments and company events Answer inbound calls from clients and make outbound calls as needed Maintain an organized filing system Create, send, and follow up on invoices Communicate daily with landscapers, providing them with workday details Manage work schedules using our scheduling and CRM software Handle payroll and assist with onboarding new team members Perform general office duties to support the team Write emails, memos, and letters and distribute them appropriately Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Excellent written and verbal communication skills in both English and Spanish Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge in Google Workspace and Adobe Acrobat Highly organized with excellent time management skills and the ability to prioritize projects Ready to Grow with Us? If you're a proactive, bilingual professional looking for a rewarding role where you can make an impact, wed love to meet you! Apply today and help us continue to make Tucson a more beautiful place, one outdoor space at a time.

Job Description SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity. SierTeK Ltd. is seeking an Administrative Assistant to support an opportunity at Davis Monthan AFB, AZ. PLEASE APPLY DIRECTLY ON OUR WEBSITE AT SIERTEK.COM/CAREERS Position Overview Section The Administrative Assistant (AS) serves as the primary POC to the Squadron Commander (SQ/CC) for administrative support. This role provides essential program management, documentation, and staff coordination in a fast-paced environment. Essential Job Functions Prepare and manage reports, correspondence, and squadron records. Support personnel actions, training, security, and organizational processes. Review and proofread military evaluations, awards, and official documents. Track and assign suspenses; compile and present data to leadership. Manage scheduling, office supplies, and staff meeting documentation. Minimum Position Requirements Active Secret security clearance required. High school diploma or GED required. Proficiency in Microsoft Outlook, SharePoint, Word, Excel, and PowerPoint. Strong organizational and communication skills. SierTeK is an equal opportunity employer. Employment is decided based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training. If you need assistance or accommodation due to a disability, you may contact us at 1+************. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on SierTeK being awarded the contract.

Job DescriptionIntense Internal background check will be done/ internal background check can take up to a month. This position has potential of going hybrid after training. Administrative Assistant job duties Switchboard duties involve operating communication systems to answer, direct, and transfer incoming calls to the correct departments or individuals, managing visitor check-ins, and performing general administrative tasks such as taking messages, providing information, and maintaining records.Operators also handle emergency calls, monitor alarms, and may perform other duties like managing paging systems, sorting mail, and providing basic customer service. The specific duties of a switchboard operator can vary depending on the organization and often blend with receptionist functions.Responsibilities include locating specialized doctors near the claimant's location to complete exams requested by the Disability Evaluator. Scheduling consultative examinations (CE) including follow-up phone calls to claimants. Print CE, assemble the packet to be mailed out to claimant, send CE paperwork through fax if necessary to doctors.Responds to inquiries from claimants, vendors, and other sources regarding status of claim or for transportation assistance such as mailing out bus passes to claimants. Contacts claimants to advise of appointments and paperwork that is still pending, contacts doctors for follow reports or specific instructions, hospitals for authorizations and reports and other sources such as claimant's attorneys to answer basic status questions.Contacts claimants, attorney representatives, medical sources and other sources as directed by the supervisor to assist claim adjudicators. Ensures daily assignments are disseminated and completed using a tracking system.Conduct case development activities which require analysis and judgment

Montgomery & Associates (M&A) is seeking a proactive and detail-oriented Administrative Assistant to support both general office operations and our Health & Safety (H&S) Program at our Tucson corporate headquarters. This full-time, in-office role combines administrative support for our office administrator, H&S team, field operations and administrative managers, and project staff. The ideal candidate brings strong organizational skills, professional presence, and the ability to juggle multiple responsibilities in a dynamic, team-oriented environment. Key Responsibilities Office Administrative Support Open the office each morning at 8:30am and assist with end-of-day routines (lights, coffee, cleanliness, etc.) Perform light front desk duties: answer phones, greet and direct visitors Maintain a professional office appearance and assist with supply stocking Process incoming/outgoing mail and packages File and archive physical documents; scan, copy, shred, and recycle as needed Coordinate food orders and set up for in-office meetings or events Provide administrative support for weekly team meetings Support project managers with data entry and administrative tasks Complete other duties as assigned by office or department manager Health & Safety Program Administrative Support Maintain and update H&S documentation, records, and internal databases Track employee training, certifications, and compliance deadlines Schedule and coordinate H&S training sessions, medical surveillance, and drug/alcohol testing Assist with internal/external H&S reporting Monitor and compile H&S metrics and assist with internal safety reporting Assist with administrative management of H&S equipment and vehicle registrations Provide general administrative support to the H&S team and project managers Qualifications Warm, professional interpersonal and customer service skills Associate's degree or equivalent experience 3+ years of administrative experience in a fast-paced office environment Familiarity with H&S documentation is a plus Excellent organizational, time management, and communication skills Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) Experience with online safety management systems (e.g., SiteDocs, ISNetworld) is a plus Ability to work independently and as part of a team Valid driver's license Bilingual in English/Spanish is a plus Physical Requirements Prolonged periods of sitting at a desk and working on a computer Ability to lift up to 15 pounds Compensation & Benefits We offer a competitive salary and a flexible, supportive work environment. Full-time employees (25+ hours/week) are eligible for a generous benefits package, including: Medical, dental, and vision insurance Flexible spending account & health reimbursement account Life/AD&D insurance Long- and short-term disability Paid vacation, holidays, personal, and sick leave Paid parental leave Employer matching 401k retirement plan Training and professional development opportunities About M&A Since 1984, Montgomery & Associates has delivered practical water resource solutions grounded in scientific integrity, environmental responsibility, and respect for our clients and communities. We are independently owned and operated by practicing scientists with a commitment to a collaborative and fulfilling workplace culture. Equal Opportunity Employer M&A values diversity. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, gender identity or expression, age, sexual orientation, religion, disability, genetic information, marital status, veteran status, or any other protected status under applicable law.

Job Description At Advanced Heating and Air, our main goal is to offer superior heating and air conditioning services to our clients in Tucson and all surrounding areas. We offer complete repair and 24hr services on any heating and air conditioning system as well as the installation of all Amana, Trane, Rheem, American Standard, Tempstar, Ruud, Goodman, Lennox, Carrier, Honeywell, and the product list continues on and on! We currently have 2 positions open for administrative assistants, one full-time and one part-time. At Advanced Heating and Air, our goal is to make sure our customers are satisfied the first time. If you are a quality driven professional with the drive to provide the highest level of customer service, then we'd love you to have you join our team! Qualifications QuickBooks (Required) Customer service experience (Required) Excellent computer skills, organizational skills and strong attention to detail. Responsibilities Manage and maintain executives' schedules. Make travel arrangements for executives. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. Answer phone calls and direct calls to appropriate parties or take messages. Prepare responses to correspondence containing routine inquiries. Open, sort, and distribute incoming correspondence, including faxes and email. Greet visitors and determine whether they should be given access to specific individuals. Prepare agendas and make arrangements, such as coordinating catering for luncheons and other meetings. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. File and retrieve corporate documents, records, and reports. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Provide clerical support to other departments. Attend meetings to record minutes. Interpret administrative and operating policies and procedures for employees. Set up and oversee administrative policies and procedures for offices or organizations. Compile, transcribe, and distribute minutes of meetings. Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material. Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. Also hiring for part-time: 8am- 12pm

Job Description Lidias Cocina At Old P in Florence, AZ is looking for one admin assistant to join our 19 person strong team. We are located on 505 S Main St. Our ideal candidate is a self-starter, punctual, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to receiving your application. Thank you.

Secretarial/Clerical/School Administrative Assistant Date Available: 1/20/2026 Additional Information: Show/Hide Job Title: School Administrative Assistant II Department: School Office Reports To: Site Principal FLSA Status: Non Exempt Prepared By: Human Resources Approved By: Governing Board Approved Date: 11/12/2024 Summary Under the direct supervision of the principal, or other administrator, to provide clerical, secretarial, and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, and instructional and support employees. Essential Functions * Prepare, copy, and distribute notices, memoranda, or other correspondence for the purpose of informing school employees regarding activities, events, or other work-related matters. * Assist in planning and scheduling school events and activities, and maintaining the calendar of school and students' events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. * Assist in maintaining documents, files, and records for the purpose of providing an up-to-date reference and audit trail for compliance. * Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office. * Assist in maintaining inventories of supplies and materials for the purpose of ensuring items' availability. * Assist visitors to the office, including students, parents, substitute teachers, and others. * Answer telephone calls, and provide information and assistance to callers. * Distribute incoming mail appropriately; send outgoing mail. * Evaluate situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. * Register new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into the computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals). * Respond to inquiries from students, parents, and employees, providing information, facilitating communication among parties and/or providing direction. * Perform other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. * Travel Requirements Limited travel to and from meetings may be required. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility. Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. Travel Requirements Limited travel to and from meetings may be required. Knowledge, Skills, and Abilities * Ability to describe problems and work orally or in writing to the supervisor as required. * Ability to establish and maintain cooperative working relationships with others contacted in the course of work. * Ability to carry out instructions furnished in written or oral form. * Ability to add, subtract, multiply and divide, and perform arithmetic operations. * Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail). * Ability to problem solve job-related issues. * Ability to work with a diverse group of individuals. * Ability to process paperwork accurately according to standardized procedures. * Ability to maintain confidentiality of information regarding students, employees, and others. * Organizational and time management skills. * Knowledge of office management procedures. Working Environment: The usual and customary methods of performing the job's functions require the following physical demands; the employee is frequently required to sit; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk. The employee must occasionally lift and/or move up to 50 pounds. The noise level in the work environment is usually moderate. Physical and Mental Demands, Work Hazards Work in standard office and school building environments. Qualifications Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: * Graduation from high school. * Some shorthand or speed writing skills are desirable. * Successful experience with office management is preferred. * One to three years school secretary preferred. Terms of Employment * Hourly rate based on Grade D minimum $16.80. * Days per year as determined by specific assignment, 8 hours per day. * Benefits as assigned for this position. Clearances * Criminal Justice/Fingerprint Clearance. * Measles/Mumps/Rubella Immunity/Vaccination. * Valid I-9 form. Evaluation Performance in this position will be regularly evaluated by the site principal, or their designee. Notice of Non-Discrimination: The Florence Unified School District does not discriminate on the basis of race, color, national origin, sex, age or disability in admission or access to or treatment or employment in its policies, procedures or practices, in compliance with Title VI, Title VII, Title IX, Section 504 and the Americans with Disabilities Act. The lack of English language skills shall not be a barrier to admission or participation in the district's activities and programs. The Florence Unified School District also does not discriminate in its hiring or employment practices. This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator(s): the District Title IX Coordinator, and/or the District 504 Coordinator, both of which can be located on our web page ************** or in person at 1000 South Main Street, Florence, Arizona. Or by phone at **************.

Job DescriptionSalary: $16/hr Administrative Assistant The mission of Bens Bells is to inspire, educate, and motivate people to realize the impact of intentional kindness and to empower individuals to act according to that awareness, thereby strengthening ourselves, our relationships, and our communities. Recent research demonstrates that kindness benefits our physical and mental health and that recognizing kindness in others increases a persons happiness and satisfaction. But just as solving a calculus problem requires advanced math skills, the challenges of daily life require advanced kindness skills. By focusing on kindness and being intentional in our personal interactions, we can improve our ability to connect. For more information on the organization, visit ****************** Position Summary Reporting to the Co-Executive Director, the Administrative Assistant will provide administrative support with a strong data entry focus across kindness education programming, community education, and donations/donor stewardship. This position will also support Marketing & Events as needed. Responsibilities Data Entry & Administration Track and record donor information in the donor database (Bloomerang) Maintain the accuracy of the donor database (de-duping records, updating contact details, etc.) Create pledges and record payments for paid programming (speaking engagements, off-site events, etc.) Manage Electronic Funds (EFT) donations Deposit entry and filing Meet the end of month / general deadlines for data entry and ensure accuracy for reporting to the external accounting team Generate database reports for internal use as needed, including mailing campaigns and campaign strategy Generate monthly tax letters Coordinate monthly gratitude initiatives with Co-Executive Directors and the Board of Directors Maintain records of program and partnership activities Maintain records for the Belling program Monitor Kind Campus registration and manage/record registrations Track and distribute program and demographic data for monthly board reporting Other Duties Assist with the annual auction, including procurements of items via phone calls, emails, and item pickup, as well as packaging of items and data entry in auction software. Manage shipping for Annual Appeal donor gifts Manage shipping for donor incentive gifts (including monthly and annual giving) Support Millions for Tucson mailings (ticket mailings) Assist at events as needed Qualifications 1 year of administrative experience Proficient in Microsoft Word & Excel, database experience preferred Bilingual skills preferred but not required Essential Skills and Abilities Personal qualities of kindness, integrity, credibility, and commitment to the mission of Bens Bells Demonstrated excellence in organizational, time management, and communication skills with close attention to detail Occasional need to be available for early morning, evening, and weekend activities Excellent customer service and interpersonal skills Ability to manage multiple projects independently and simultaneously Self-directed and self-motivated Benefits Flexible work environment Timeline Position will remain open until filled. This position is flex-time, scheduled for 20 hours per week, in-person at our Downtown Tucson location, and will include some weekend and evening hours for special events.

REVISED OPEN UNTIL FILLED Job Type: Classified Salary Grade: 4 Hiring Pay: $19.15 The first review of applications will be on 1/2/2026. Pima Animal Care Center is excited to open its first eastside adoptions center! We are looking to hire an experienced administrative lead to assist the Outcomes Manager with onsite adoptions, administrative, and customer support. Unlike other administrative positions, you will also work directly with the animals on-site. Previous animal handling is a plus. Pima Animal Care Center is open 7 days a week. All positions require the availability to work mornings, evenings, weekends, and some holidays. Shift rotations are required. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor. * Answers general procedural questions from the public concerning specialized documents; * Provides detailed information in response to queries concerning unit operations; * Compiles information and prepares and types a variety of documents such as correspondence, reports, and specialized file data; * Reviews and sorts documents, creates new records, inputs and retrieves information using automated systems; * Prepares and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges; * Researches manual and automated systems to gather or verify data needed for processing activities; * Creates and maintains spreadsheets and databases using packaged software; * Assigns and reviews the work of staff performing typing, filing, and other routine clerical activities; * Operates various office equipment such as typewriters, computer terminals, and personal computers, facsimile machines, photocopiers, and calculators; * Processes claims, purchase orders, and contracts for payment to vendors and contractors, and verifies the accuracy of billing charges against ledgers, invoices, and contracts; * Establishes, posts, and maintains manual and automated bookkeeping systems; * Verifies fees for permits of services, receives payments, and issues receipts; * Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation; * Contacts debtors to collect accounts receivable and monitors payment arrangements; * Coordinating paperwork for the referral, admission, transfer, or discharge of patients from a hospital unit or clinic; * Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process; * Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services. Minimum Qualifications: Three (3) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County in an Administrative Assistant II position. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): * Minimum six (6) months experience working in an animal shelter or other animal care setting. * Minimum six (6) months experience working with animal adoptions. * Minimum six (6) months working in a sales position. * Minimum six (6) months handling dogs in a shelter or other retail environment. * Bilingual (English/Spanish). Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: License and Certifications: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. Special Notice Items: Completion of a rabies vaccination cycle is required within two (2) months of hire. Medical inability to be immunized or previous immunization must be verified by the County Physician prior to employment. Recommended boosters are required for the duration of employment, unless medically excused or physiologically unable to develop immunity. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. Physical/Sensory Work Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity. SierTeK Ltd. is seeking an Administrative Assistant to support an opportunity at Davis Monthan AFB, AZ. Position Overview Section The Administrative Assistant (AS) serves as the primary POC to the Squadron Commander (SQ/CC) for administrative support. This role provides essential program management, documentation, and staff coordination in a fast-paced environment. Essential Job Functions Prepare and manage reports, correspondence, and squadron records. Support personnel actions, training, security, and organizational processes. Review and proofread military evaluations, awards, and official documents. Track and assign suspenses; compile and present data to leadership. Manage scheduling, office supplies, and staff meeting documentation. Minimum Position Requirements * Active Secret security clearance required. * High school diploma or GED required. * Proficiency in Microsoft Outlook, SharePoint, Word, Excel, and PowerPoint. * Strong organizational and communication skills. SierTeK is an equal opportunity employer. Employment is decided based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training. If you need assistance or accommodation due to a disability, you may contact us at 1+************. * This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on SierTeK being awarded the contract.