Executive administrative assistant jobs in New Haven, IN - 29 jobs

We are seeking a tireless and also detail-oriented person to be the upcoming Administrative Associate to our Managing editor, for 16 weeks. Our visually-driven publication is actually dedicated to publishing unique interviews with the most prolific and prominent present-day art professional photographers and artists. Advantages: Prized possession detailed and also hands-on experience behind magazine publications Institution credit score Character reference upon conclusion Become part of an exciting and prominent network of a freelance photographers as well as musicians Tasks Capability to operate en masse as well as effectively with others Issue fixing to enrich company performance Great communication and also writing abilities, Specialist and also polite by means of e-mail or even phone Take care of schedule for Editor in Chief Opening, sorting, and distributing incoming document Work as part of a group along with article writers, photographers, illustrators and also advertising and marketing specialists Acquire university merit Demands Should have schedule 3 days a full week, essentially 24 hr every week, for a lowest of 4 months Highly coordinated and personable Excellent interaction, grammar, and time administration capabilities Skilled in Microsoft Workplace as well as Google.com Ride Versatile Experience in Photography and/or Fine Arts is actually highly recommended Feel free to take note that this is an unpaid remote role. Job Types: Part Time, Unpaid Internship, University Merit Task Kind: Management Work Kind: Unpaid Internship/College Credit Report

ADMINISTRATIVE ASSISTANT - CLINICAL SERVICES Department: Health - Clinical Services & Case Management FLSA Status: Non-exempt Classification/Level: Office B3 Date Last Reviewed: 08/22 Under the direction of the Clinical Services & Case Management Division Director, the Administrative Assistant provides administrative and clerical support to the clinical divisions through excellent customer service to the clients of all the department's public health clinics. This position is covered as defined by The Board of Commissioners of the County of Allen Employee Handbook. ESSENTIAL FUNCTIONS: Responsible for client reception for all clinics [Sexually Transmitted Disease (STD), Infectious Disease (ID), Tuberculosis (TB), Refugees, Travel, and Immunizations] including providing excellent customer service, checking clients in and out and scheduling appointments. Staff are typically assigned to one or more clinics for routine work, but are cross-trained in all clinics for coverage as needed. Prepares charts, verifies demographics and pay status, reviews immunization records, determines vaccines needed (if in registration at Imm. Clinic), and verifies Medicaid/Medicare/Insurance eligibility. Enters all information required into the Electronic Medical Record (EMR) for the patient. Communicates with outside vendors or offices for client services as requested by clinician. Triages clients to ensure safe infection control practices within the clinic prior to being taken to a room with a provider. Answers questions related to clinic operations, fees, client referrals, and basic clinical questions including information regarding TB, STD's and Immunizations to the general public and to community healthcare providers. Releases medical records to clients following all applicable confidentiality and request policies. Scans and indexes all additional health records into the Electronic Medical Record (EMR). Prepares documents for destruction per retention schedule. Responsible for daily cash register operations including cash and credit transactions, verifying counts, and balancing at the end of the day. Enters data into various work-related databases and runs reports as requested. Responsible for performing billing functions including Medicaid/Medicare/Insurance eligibility verification and submission, as well as scanning and indexing of billing documentation. Performs insurance eligibility verification and entry into the Practice Management system within the EMR. Performs all other duties as assigned, including overtime as required. REQUIREMENTS: High School Diploma or GED Math and computation skills utilized in cash collection operations Strong customer service skills and emotional intelligence, as well as excellent documentation/written communication skills Strong attention to detail and accuracy for data entry Working knowledge of adult and childhood vaccines Ability to use numerous pieces of office equipment, including but not limited to, multi-line phone, printer, scanner, copier, monitor mounted camera, computer/tablet, and other job-related equipment. DIFFICULTY OF WORK: The Administrative Assistant has the understanding of the rules and regulations regarding verifying Medicaid/Medicare/Insurance eligibility.Work consists of relatively standardized processes when providing excellent customer service to clients of the public health clinics. RESPONSIBILITY: The Administrative Assistant performs a variety of relatively standardized assignments when answering questions regarding clinic operations and fees. Errors in work are readily detected. Work requires some analysis and judgment when releasing medical records to clients. Work is reviewed upon completion. PERSONAL WORK RELATIONSHIPS: The Administrative Assistant maintains frequent contact with other County employees, outside vendors and offices for client services, community healthcare providers, and clients of the public health clinics. WORKING CONDITIONS: The Administrative Assistant works in a standard clinical office setting with the ability to move around freely with frequent sitting, some lifting up to twenty pounds, some bending, pushing and/or pulling loads, reaching over head, kneeling and climbing ladders with some exposure to dangerous equipment and noxious odors/fumes. SUPERVISION: None LICENSING: Valid CPR certification National Incident Management System (NIMS) certification upon employment as required for all public health staff IMMEDIATE SUPERVISOR: Director of Clinical Services and Case Management HOURS: 8:00 am - 4:30 pm and as needed, 37.5 hours EEO CATEGORY: 0806 WORKERS'S COMP CODE: 8810

Benefits: * 401(k) * 401(k) matching * Dental insurance * Free food & snacks * Health insurance * Vision insurance Culligan Water of Kendallville is seeking an individual experienced in customer relations. The Administrative Assistant works directly with customers to discuss orders, resolve problems, and meet related needs. To be a successful Administrative Assistant, you should be detail-oriented, organized, and have strong interpersonal and communication skills. This is a full-time position 8:30-5:00PM. Responsibilities * Extensive problem-solving, order processing, and helping to manage customer accounts * Provide proactive sales support * Schedule service and delivery orders * Coordinate schedules with the service/operations team * Refer unresolved customer grievances to designated departments for further investigation * Answer inbound calls along with various administrative duties including; data entry, posting payments, and billing Qualifications * High school diploma or GED * Customer service experience * Accounts Receivable experience * Billing experience * Positive team-based attitude * Strong time management and project management skills * Proficient in Microsoft Office (word, excel, outlook) * Excellent communication skills, both written and verbal * Must pass a drug test and background check * Must have reliable transportation About Culligan As the world's leading water experts, we are dedicated to delivering high-quality water solutions to residential, commercial, and industrial customers. Culligan Water offers technologically advanced, state-of-the-art water filtration products, including water softeners, water filtration systems, industrial water treatment solutions, drinking water systems, and whole-house filtration systems. Compensation: $31,200.00 - $35,360.00 per year About Culligan Great tasting water. Brighter future. Bigger job opportunities. Culligan is making a real difference in the lives of people all over the world by providing better, cleaner water through our suite of innovative products and exceptional customer service. Join the Culligan team. Apply for a job now. Culligan provides healthy, delicious water for our customers in their homes, offices, businesses, and industrial facilities around the world. Our complete line of water softeners, water filtration systems, commercial and industrial water treatment solutions, drinking water systems, whole-house filtration systems and bottled water delivery options set the standard in the water treatment industry. This location is independently owned and operated. Your application will go directly to the owner, and all hiring decisions will be made by the management of this location. All inquiries about employment at this location should be made directly to the location owner, and not to Culligan Corporate.

":"Reynolds and Reynolds is now hiring Administrative Interns to work in various areas of our Celina, OH office over winter break or the summer. As an Administrative Intern, you will assist with daily office tasks such as filing, data entry, and other projects as needed. If you're looking to gain some office experience, this is the position for you!","job_category":"Internships and Part-time","job_state":"OH","job_title":"Administrative Summer Intern - Celina","date":"2025-12-30","zip":"45822","position_type":"Internship","salary_max":"0","salary_min":"0","requirements":"High school diploma or GED~^~Strong work ethic~^~Dependable and reliable","training":"","benefits":"At our Celina facility, we have an onsite medical center and you can participate in company-sponsored events such as our Annual Family Picnic. Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer. ","

Mercer Landmark is looking to add a full-time Administrative Assistant at our St. Anthony, OH location. Coordinates administrative office services such as general business activities for themselves and others, appointment-setting, records control, and other administrative activities for Mercer Landmark. This employee will work in our grain room and will work closely with dairy, calf and cattle customers on feed orders and billing. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Coordinates and implements general office services such as appointment-setting, records control, and other administrative activities. Work closely with dairy, calf and cattle customers on feed orders and billing. Grain probing and grading. Operates personal computer to access e-mail, electronic calendars, and other basic office support software Uses various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports Customer service is our priority: Serve patrons in a manner that promotes our company, promotes customer service and delivers our patrons the services they need to succeed with their operations Minimum Qualifications (Knowledge, Skills, and Abilities) Must be licensed and insurable to drive. Detail oriented Ability to cross train and multitask. Understand the importance of providing very high levels of customer service. Understand the seasonality of the farm supply business and the in-season time commitment. Good computer skills. Must be able to interact and effectively communicate with customers and individuals at all levels of the organization. Must have problem-solving skills as well as being self-motivated. High School Diploma or GED (Two years college or equivalent work experience preferred) Good oral and written communication skills Benefit Package: Qualified applicants will be paid hourly based on experience. Health Insurance, Vision/Dental Insurance, Life Insurance, Disability Insurance, Pension Plan, 401K, Clothing Allowance, Paid Time Off, Holidays, Bonus Program and More!

ABOUT SLATE At Slate, we're building safe, reliable vehicles that people can afford, personalize and love-and doing it here in the USA as part of our commitment to reindustrialization. The spirit of DIY and customization runs throughout every element of a Slate, because people should have control over how their trucks look, feel, and represent them. WHO WE ARE LOOKING FOR: Slate is currently seeking a dynamic, highly organized, and experienced Administrative Assistant - Manufacturing Plant to join our growing team at Slate. This is an exciting opportunity to contribute to a transformative organization at the forefront of sustainable mobility. This position will serve as a liaison between the operations department and the Warsaw Assembly Plant and will work closely with key stakeholders across Operations, HR, Finance, and Production teams, and other operational teams on issue resolution and overall KPI improvements. WHAT YOU GET TO DO: Administrative Duties Support Plant Management with administrative tasks Support issue resolution for administrative operations related issues originating from the plant, field, and suppliers. Support the optimization of office layouts, filing systems, supply inventory, and document management, etc. Perform report generation and data entry to improve design and performance of the manufacturing system Support the development and introduction of processes associated with early pilot administrative procedures and key processes. Support policy updates and procedural changes activities for your respective area(s). Cross-Functional Collaboration Lead and collaborate with all relevant departments to ensure seamless integration of new documents, schedules, and communication protocols. Collaborate with Manufacturing to continuously optimize administrative workflows ensuring alignment with Engineering and organizational standards. Participate in cross-functional collaboration between Plant Operations, Plant Administration, Manufacturing, Quality, and all relevant Engineering departments Documentation and Reporting Capture and interpret data to make decisions and drive improvements to all plant metrics. Use internal systems to collect data and critical information to drive process improvements with Management and Operations. WHAT YOU BRING TO THE TEAM: Associates degree or equivalent experience 2+ years of hands-on experience in a manufacturing environment supporting operations 2+ years of hands-on experience with document control and office administration, preferably within the Automotive Industry in administrative operations or similar Strong understanding of scheduling, record keeping, office procedures Strong administrative, interpersonal, and communication skills with the ability to foster collaboration and build effective cross-functional relationships. Experience with Microsoft Office Suite or similar software/tools. Ability to manage multiple projects, tasks, and assignments simultaneously. Hands-on experience in office operations supporting overall improvements. Experience in structured problem-solving methodologies (e.g., Lean Office, Administrative Process Improvement, or similar). Flexibility to take on additional tasks and ownership of different functional areas, as needed. WHY JOIN TEAM SLATE? At Slate, we're fueled by grit, determination, and attention to detail. The start-up spirit of ingenuity and resourcefulness move our business forward. Team Slate fosters a culture of excellence, innovation, and mutual respect, and is motivated by shared principles. Safety First Delight Customers One Team Relentless Improvement Fast, Frugal, and Scrappy Respectful Collaboration Positive Legacy WE WANT TO WORK WITH PEOPLE THAT REFLECT THE COMMUNITIES IN WHICH WE OPERATE. Slate is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason. Slate is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at recar-talent_**********************.

Are you looking for a CAREER you can be passionate about instead of just a job? Do you want more out of life than just the status quo? Do you want to be a part of a thriving company in a growing industry? If the answer is YES, then we want you on our Circle Logistics Team! Why Join Circle: We believe in working hard and playing hard here at Circle. Therefore we provide a competitive pay package & benefits to our team members. All so you can perform at the highest level, prosper and enjoy life. Every day you come into work you are entering a competitive and engaging work environment. We recognize what you give to make that happen. That is why we recognize those who go the extra mile and celebrate our victories as a team. Who We Are: Circle Logistics is a 3rd party logistics firm focused on delivering our three core promises to our customers: No Fail Service, Personalized Communication, and Innovative Solutions. We leverage our technology, industry experience, and employee ingenuity to develop industry-leading transportation solutions. We have been in business for 10 plus years and have grown into a half a Billion dollar company, from starting out as just a handful of people with Entrepreneurial Spirit as their foundation . Our story is one of resiliency and innovation that has led us to grow to over 500 employees in a booming transportation industry, that never takes a night off. What We Are Looking For: As a team we are looking for driven people who have GRIT, TENACITY & A DESIRE TO WIN! What we look for: Strong communication and problem solving skills MS Office skills and related computer knowledge Detail oriented and accurate Team player with ability to multitask Professional demeanor Ability to resolve conflicts with professionalism and assertiveness Capable of keeping up with fast paced work environment with different challenges each day Experience in the logistics/trucking industry a plus Bachelor's degree preferred Below is a listing of the job qualifications applicants should possess: Excellent Office Management skills Answers inbound phone calls and assists with concerns while maintaining a pleasant tone/demeanor and representing the company professionally. Make sure concerns are followed through to completion Reach out by phone or email (outbound) for missing or unclear documents. Open and scan incoming paper mail/invoices into our imaging system Handles outgoing paper mail and invoices Respond to incoming emails regarding payment status requests and inquiries Sort and file owner/operator paperwork and scan into our system if necessary. Knowledge of telephone skills with multi-line telephone system Perform a variety of basic and routine clerical duties, including daily reports Incoming/outgoing mail responsibilities We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The position is actually part-time at 15-20 hrs weekly via Nov 2022. The hrs every week can boost to 24-30 weekly after November 2022. Benefits are actually certainly not included. This is a distant role that will certainly need connecting with the manager, project staff member, and also customer using email, telephone, and also Microsoft Teams. Responsibilities/Administrative Assistance: Responsible for managing task electronic reports (e.g., generating job-, contract-specific folders) and upon demand, assisting with arranging and producing technological records as well as discussions. Responsible for management as well as upgrade of program individual handbooks. Responsibilities/Regulatory Assistance: In charge of examining ecological documentation and also using regulative compliance criteria. Behind getting into information into an online data bank and carrying out testimonial of electronic component against well established regulative requirements. In charge of doing impromptu regulatory analysis. In charge of keeping an eye on a task email mail box, where e-mails are actually acquired coming from flight terminal customers as well as venture subcontractors. Must comprehend the client Standard procedure to adequately deliver assistance to customer industry sites. Demanded Abilities: Organized go-getter with focus to detail. Capability to operate from another location and independently; capacity to operate in a hectic atmosphere, multi-task and successfully and efficiently focus on the workload. Potential to take note of the standing of duties. Ability to communicate properly and also expertly (through phone and also e-mail) to a wide variety of readers. Great verbal as well as written communications abilities. Proficient in information item. Competent in Microsoft Office, featuring Groups, Outlook, Word, Excel, as well as Electrical power Aspect (e.g., potential to input information, layout, and print Excel spreadsheets; capability to kind as well as filter data in Excel). Skillful in Adobe Artist (e.g., potential to manipulate as well as revise documents). Capacity to create and also preserve units for digital submission of technical documentations as well as document. Have To- Haves (Difficult Skill-sets). Proficient in Microsoft Office & Adobe Acrobat. Awareness of ecological rules. Need To- Haves (Soft Abilities). Efficient in data entrance as well as QAQC. Customer service experience. Level Criteria. Degree Preferences. Associates or Undergraduate's level and also 2+ years of organization associated experience of a considerably liable nature. Work environment, Projects, & Crew Guide. Guide of work environment/workspace. Distant. How will this function interact and sustain the staff? Size of group? Daily interaction along with the team. Quality control to ensure conformity. Nice-To- Riches (Hard Skills). Recognition of environmental rules. Particulars of the venture this task will certainly assist. Examining environmental records as well as administering governing conformity demands. What is actually a typical job time? Making use of the online data source for different tasks and email support. Any sort of development & advancement possibilities within role/greater staff? Yes.

Role OverviewSodexo is seeking an Administrative Assistant to provide multi-departmental support for our Valet, Concierge, and Nutrition Services teams at Parkview Health System in Fort Wayne, IN. The ideal candidate is a tech-savvy professional who can pivot quickly between administrative tasks and frontline employee support. Sodexo offers a range of services to healthcare facilities, including food, nutrition, environmental, facilities management, healthcare technology management, retail, and patient experience services. Employees at our healthcare sites play a crucial role in enhancing patient experience and well-being What You'll DoDesign, maintain, and update Smartsheet dashboards to track departmental KPIs, inventory, and project timelines. Manage timekeeping, shift adjustments, and payroll processing within the UKG platform for both departments. Ensure high levels of accuracy when inputting daily operational metrics, patient nutrition data, or valet volume reports. Produce professional documents, spreadsheets, and presentations using Word, Excel, and PowerPoint. Serve as the primary point of contact for new hourly employees, guiding them through the onboarding process, background checks, and initial training schedules. Assist hourly staff with navigating internal systems, accessing paystubs, and understanding company policies. Create flyers, digital signage, and internal newsletters to promote department news. Coordinate departmental meetings, take minutes, and distribute essential updates to a diverse workforce. What We OfferCompensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include: Medical, Dental, Vision Care and Wellness Programs 401(k) Plan with Matching ContributionsPaid Time Off and Company HolidaysCareer Growth Opportunities and Tuition ReimbursementMore extensive information is provided to new employees upon hire. What You BringProficient skills in Microsoft Office Suite and experience with Smartsheet or similar project management tools. Ability to support multiple service lines with different operational needs. Strong interpersonal skills to effectively assist a diverse group of hourly employees. Exceptional time-management skills with the ability to meet strict payroll and reporting deadlines. Who We AreAt Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide. Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you're happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form. Qualifications & RequirementsMinimum Education Requirement - High School Diploma, GED or equivalent experience

Join a Team That's Built to Last! Ready for a fresh start? Accelerate your career with Superior Auto, where your drive and determination pave the road to success. Founded in 1975, Superior Auto Inc. is one of the nation's largest, privately-held buy here, pay here automotive retailers with 71 locations. Are you a detail-oriented problem solver? Do you have experience with coordinating tasks and record keeping? We're looking for a Licensing Administrative Assistant to support our business operations manager with company licensing, insurance, property management and administrative duties! What's In It For You? Competitive compensation, and a schedule that promotes work-life balance. The Extras Are Always Nice! Paid time off, including vacation, holidays, your birthday, and sick/personal days. Comprehensive health, dental, and vision insurance. 401(k) with company contributions. Company-paid life insurance. Who Are We Excited About Hiring? Attention to Detail - Keeps accurate records to maintain compliance. Ability to Work Independently - Finds solutions to problems with minimal supervision. Excel Wizard - Can operate Microsoft Excel at an advanced level. Ability to Prioritize - Adjusts tasks and pivots attention based on business needs. Team Player - Collaborates effectively with internal teams and external vendors. Effective Communicator - Speaks and writes with confidence, professionalism, and competence for a wide range of audiences. The Specifics: High school diploma or equivalent 2 or more years of administrative assistant and/or property management experience. Proactive and self-motivated. Excellence with computers, including Microsoft Office or similar tools. Valid driver's license with a clean record (minimal moving violations in the last three years). Diversity and Inclusion: At Superior Auto, we are committed to fostering an inclusive and diverse workplace. We are proud to be an Equal Opportunity Employer, encouraging candidates of all backgrounds to apply.

Operate truck scales while handling customer service needs. Responsibilities Take picture of material, input numbers given by drivers/customers, capture gross and tare weights, choose the correct commodity of inbound and outbound loads and ensure compliant weight of outbound trucks. Ensure customer specifications are met when shipping outbound materials and ensure customer pricing is correct before finishing transaction. Maintain a high level of internal and external customer service Communicate effectively with transportation, customers, management and yard employees using 2 way radios and CB radios Other duties as assigned. Report fraudulent activity, report all accidents and injuries timely, etc. Qualifications Strong communication skills to successfully interact with employees, management, and customers. Strong writing skills to effectively complete paperwork. Strong computer skills (working knowledge of Microsoft Word and Excel). Ability to establish priorities and manage multiple tasks at once. Ability to complete assignments in a timely manner with attention to detail. Strong customer service skills. Steel Dynamics, Inc., and all affiliated entities are equal opportunity employers. Coming Soon!!

At the Jorgensen Family YMCA, we're looking for a detail-oriented, organized, and dependable Administrative Assistant to be the backbone of our daily operations. If you thrive in a fast-paced, people-focused environment and enjoy keeping things running smoothly behind the scenes, this could be the perfect role for you. Why you'll love the YMCA As a full-time staff member, you and your household will receive a free membership and participate in many free programs. Also, receive a 12% employer-funded retirement plan upon eligibility. Other perks our Y employees enjoy: Personal Development: You'll have many opportunities for free training and certifications, as well as opportunities to advance your career. Childcare: Your dependents will enjoy free before and afterschool care and summer day camp options. While you're working, up to four hours of Childwatch is offered at membership branches during regular childwatch hours. Medical and Financial: Other benefits include paid time off and sick time, YMCA-contributed HSA, health, dental and life insurance, and long-term disability. Fulfillment: Engage in an amazing, encouraging, and diverse team while working for a company that cares about you personally and is actively involved in our community! Responsibilities The Jorgensen Family YMCA is looking for a candidate that is detail-oriented, organized, and a dependable team player to fill the position of Administrative Assistant. Support: Assist with day-to-day office operations, including clerical tasks, managing records, and processing financial transactions to ensure smooth program delivery. Connect: Schedule and coordinate meetings, events, and staff activities while effectively communicating with staff, members, participants, and volunteers. Deliver: Ensure accurate data entry, correspondence, and recordkeeping in line with program, reporting, and YMCA standards. Provide excellent customer service through timely responses to inquiries and issues. Develop: Aid in planning and executing fundraising efforts, special events, and program growth initiatives to support YMCA mission and program development. Requirements Candidates must be committed to contributing to the mission, culture, and values of the YMCA of Greater Fort Wayne as well as: Must be at least 21 years of age. High school diploma or equivalent required. 1-3 years of related office experience. Must have excellent written, verbal, interpersonal and communication skills. Proficiency in Microsoft Office Products or the equivalent. Must possess a moderate degree of confidentiality. Possess strong organizational and supervisory abilities. Responsible for minor decisions regarding routine problems where precedence has been set up. Ability to interpret a variety of instructions furnished in written, oral, diagram, and schedule form. Must have a valid driver's license and clean driving record. Successfully complete within 60 days of hire: CPR/First Aid/O2 Certification, Bloodborne Pathogen training, Child Abuse Prevention training, and all other required training as specified by your supervisor. Ability to relate to, welcome and communicate with diverse groups of people regardless of age, race, economic status, religion, or cultural differences. Salary: $13.72-$14.22 hourly Hours Available: Monday-Friday, 40 hours per week Location: Jorgensen Family YMCA, 10313 Aboite Center Rd, Fort Wayne, IN 46804

Description We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Fort Wayne, Indiana. This contract-to-permanent position offers an opportunity to support and coordinate multiple projects while ensuring compliance and effective communication across departments. The ideal candidate will bring strong project management skills and a proactive approach to problem-solving. Responsibilities: - Manage and oversee a portfolio of concurrent projects, ensuring milestones, dependencies, and risks are tracked effectively. - Develop and maintain compliance oversight programs that align with regulatory standards and organizational priorities. - Support change management processes by crafting frameworks for implementation and conducting thorough testing strategies. - Plan and coordinate project timelines, deliverables, and stakeholder communication to ensure smooth execution. - Facilitate meetings by preparing agendas, documenting outcomes, and sharing post-meeting notes with relevant teams. - Create and manage centralized documentation repositories to support audit and compliance requirements. - Deliver concise and accurate reporting on project progress, risks, and compliance adherence. - Organize and maintain files, ensuring accessibility and proper categorization. - Coordinate schedules and meetings, effectively communicating updates and addressing barriers. - Provide exceptional customer service and ensure seamless collaboration across diverse teams. Requirements - Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment. - Excellent verbal and written communication skills to effectively collaborate across departments. - Proficiency in Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word. - Experience with project management tools such as Microsoft Project or Smartsheet. - Strong organizational skills and attention to detail to anticipate challenges and address risks proactively. - Ability to work under pressure and adapt to changing priorities while meeting deadlines. - Familiarity with change management strategies and testing methodologies. - Customer service experience and a collaborative approach to team dynamics. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Advanced administrative responsibilities include preparation of more complex reports/presentations and analysis using various software packages and databases. Is considered a specialist in the department or division, responsible for a complete process of complex nature. Duties will include determining methods and procedures used to accomplish tasks QualificationsEnter qualifications here Additional Information

Sodexo is seeking an **Administrative Assistant** to provide multi-departmental support for our Valet, Concierge, and Nutrition Services teams at **Parkview Health System** in **Fort** **Wayne, IN** . The ideal candidate is a tech-savvy professional who can pivot quickly between administrative tasks and frontline employee support. Sodexo offers a range of services to healthcare facilities, including food, nutrition, environmental, facilities management, healthcare technology management, retail, and patient experience services. Employees at our healthcare sites play a crucial role in enhancing patient experience and well-being **What You'll Do** + Design, maintain, and update Smartsheet dashboards to track departmental KPIs, inventory, and project timelines. + Manage timekeeping, shift adjustments, and payroll processing within the UKG platform for both departments. + Ensure high levels of accuracy when inputting daily operational metrics, patient nutrition data, or valet volume reports. + Produce professional documents, spreadsheets, and presentations using Word, Excel, and PowerPoint. + Serve as the primary point of contact for new hourly employees, guiding them through the onboarding process, background checks, and initial training schedules. + Assist hourly staff with navigating internal systems, accessing paystubs, and understanding company policies. + Create flyers, digital signage, and internal newsletters to promote department news. + Coordinate departmental meetings, take minutes, and distribute essential updates to a diverse workforce. **What We Offer** Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include: + Medical, Dental, Vision Care and Wellness Programs + 401(k) Plan with Matching Contributions + Paid Time Off and Company Holidays + Career Growth Opportunities and Tuition Reimbursement More extensive information is provided to new employees upon hire. **What You Bring** + Proficient skills in Microsoft Office Suite and experience with Smartsheet or similar project management tools. + Ability to support multiple service lines with different operational needs. + Strong interpersonal skills to effectively assist a diverse group of hourly employees. + Exceptional time-management skills with the ability to meet strict payroll and reporting deadlines. **Who We Are** At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide. Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you're happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please completethis form (******************************************************************* . **Qualifications & Requirements** Minimum Education Requirement - High School Diploma, GED or equivalent experience **Location** _US-IN-FORT WAYNE_ **System ID** _985626_ **Category** _Administrative_ **Employment Status** _Full-Time_ _Non-Exempt_ **Company : Segment Desc** _HOSPITALS_ _On-Site_

At the Jorgensen Family YMCA, we're looking for a detail-oriented, organized, and dependable Administrative Assistant to be the backbone of our daily operations. If you thrive in a fast-paced, people-focused environment and enjoy keeping things running smoothly behind the scenes, this could be the perfect role for you. Why you'll love the YMCA As a full-time staff member, you and your household will receive a free membership and participate in many free programs. Also, receive a 12% employer-funded retirement plan upon eligibility. Other perks our Y employees enjoy: Personal Development: You'll have many opportunities for free training and certifications, as well as opportunities to advance your career. Childcare: Your dependents will enjoy free before and afterschool care and summer day camp options. While you're working, up to four hours of Childwatch is offered at membership branches during regular childwatch hours. Medical and Financial: Other benefits include paid time off and sick time, YMCA-contributed HSA, health, dental and life insurance, and long-term disability. Fulfillment: Engage in an amazing, encouraging, and diverse team while working for a company that cares about you personally and is actively involved in our community! Responsibilities The Jorgensen Family YMCA is looking for a candidate that is detail-oriented, organized, and a dependable team player to fill the position of Administrative Assistant. Support: Assist with day-to-day office operations, including clerical tasks, managing records, and processing financial transactions to ensure smooth program delivery. Connect: Schedule and coordinate meetings, events, and staff activities while effectively communicating with staff, members, participants, and volunteers. Deliver: Ensure accurate data entry, correspondence, and recordkeeping in line with program, reporting, and YMCA standards. Provide excellent customer service through timely responses to inquiries and issues. Develop: Aid in planning and executing fundraising efforts, special events, and program growth initiatives to support YMCA mission and program development. Requirements Candidates must be committed to contributing to the mission, culture, and values of the YMCA of Greater Fort Wayne as well as: Must be at least 21 years of age. High school diploma or equivalent required. 1-3 years of related office experience. Must have excellent written, verbal, interpersonal and communication skills. Proficiency in Microsoft Office Products or the equivalent. Must possess a moderate degree of confidentiality. Possess strong organizational and supervisory abilities. Responsible for minor decisions regarding routine problems where precedence has been set up. Ability to interpret a variety of instructions furnished in written, oral, diagram, and schedule form. Must have a valid driver's license and clean driving record. Successfully complete within 60 days of hire: CPR/First Aid/O2 Certification, Bloodborne Pathogen training, Child Abuse Prevention training, and all other required training as specified by your supervisor. Ability to relate to, welcome and communicate with diverse groups of people regardless of age, race, economic status, religion, or cultural differences. Salary: $13.72-$14.22 hourly Hours Available: Monday-Friday, 40 hours per week Location: Jorgensen Family YMCA, 10313 Aboite Center Rd, Fort Wayne, IN 46804

Hendrickson is a supplier of truck suspension systems and components as well as an aftermarket supplier for various truck components to the heavy-duty vehicle market. Hendrickson has a fantastic opportunity for an Administrative Assistant for our manufacturing operation just North of Fort Wayne, IN located in Kendallville, Indiana. Position Purpose: Supports the Plant Manager and staff in administrative duties and efficient operation of the offices. Essential Functions: * Complete end of month reporting received from all staff members * Composes routine correspondence, general data entry and provide clerical support of work processing and spreadsheets for office staff * Support hourly payroll and Kronos accuracy as needed. * Administers the Shirt program * Schedules and plan on-site lunches and vehicle rentals * Files correspondence and other records * Arrange travel for office staff as requested * Receptionist for visitors and vendors * Leads Safety Contractor program * Prepares outgoing mail * Sorts and distributes incoming mail * Support Customer Service administrative requirements Education and Training: * High School Diploma/GED required. Minimum Qualifications: * 1-3 years of experience in Professional Environment required. * Excellent interpersonal and communication skills. * PC skills required (Excel, Word, PowerPoint, and Email) We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.

Administrative Assistant Department: College of Health Professions, Nursing and Pharmacy Campus: Fort Wayne, IN Are you a highly organized professional who thrives in a fast-paced environment? Manchester University is seeking applicants for an Administrative Assistant of College of Health Professions, Nursing and Pharmacy. As the primary point of contact for program leaders and faculty, the Administrative Assistant ensures smooth operations across departments. The right candidate brings a proactive mindset, strong organizational skills, attention to detail, and the ability to manage competing priorities while collaborating effectively at all levels. What You'll Do: Provide administrative support to department chairs, program directors, and faculty. Manage calendars and schedule meetings with internal and external participants. Prepare and distribute meeting agendas and related materials. Draft correspondence, reports, and other documents. Coordinate vendor setup, maintenance requisitions, and supply orders. Assist with budget approvals, invoice processing, and P-card reconciliation. Maintain electronic archives of program files. Track professional development spending and facilitate related approvals. Coordinate faculty candidate interviews in collaboration with HR and search committees. Support other College units as needed and perform additional duties as assigned. What You'll Need: Bachelor's degree and/or prior administrative or clerical experience strongly preferred. 3-5 years of relevant experience. Ability to work independently and take initiative. Strong organizational, communication, and customer service skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Teams, SharePoint, and OneDrive. Professional demeanor and ability to interact effectively at all organizational levels. Why Manchester University? At Manchester, we: Respect the infinite worth of every individual Foster a campus culture rooted in integrity, compassion, and service Support a healthy work-life balance with generous time off and flexible scheduling Offer competitive salary and comprehensive benefits Invest in faculty development and encourage scholarly engagement For more information about the position, please review the job description attached to this posting. To apply , please select the "Apply" button to begin the application process and submit your resume and cover letter. Manchester University is an equal opportunity employer, and we are committed to respecting the infinite worth of every individual. We encourage individuals of all backgrounds to apply.

ADMINISTRATIVE ASSISTANT - FOOD & ENVIRONMENTAL Department: Health - Food, Tattoo, Pollution, Lead, Lodging, Swimming Pools FLSA Status: Non-Exempt Classification/Level: Office B3 Date Last Reviewed: 02/25 Under the direction of the Director of Food and Consumer Protection Services, the Administrative Assistant performs a range of clerical, data entry, and receptionist duties, while providing essential support to various divisions within the Health Department. Customer service is the core focus of this role, requiring constant interaction with the public and staff to address inquiries, process requests, and ensure departmental needs are met. This position is covered by due process as defined by The Board of Commissioners of the County of Allen Employee Handbook. ESSENTIAL FUNCTIONS: Receives and responds to questions and complaints from the general public either through a multi-line telephone or in person regarding all areas of the Health Department. Provides excellent customer service to the public by informing, educating and answering their questions/concerns and meeting their needs regarding departmental policies and procedures. Takes complaints, enters them into various records systems and ensures appropriate assignment to other personnel for follow-up. Assists members of the public and other agencies with information related to internal ordinance requirements, requirements pertaining to soil testing reports, onsite sewage system permits, water and air pollution concerns and testing, swimming pools, tattoo/body piercing facilities, food establishments, lodging facilities and childhood lead issues. This position will be cross-trained in all support areas needed and work in each division's topic matter will be assigned among staff as needed. Receives and reviews various applications, plans, fees, and other documents for accuracy and completeness and forwards to the appropriate division as directed for additional processing and review. Generates receipts for payments, enters information in software platform, and assists with daily monetary balancing and other reporting. Assists clients through the permitting process for various ordinance requirements such as food establishments, lodging facilities, tattoo/body piercing, septic systems and swimming pools - all of which requires a great deal of accuracy and detailed data entry. Assembles various inspection reports, documents, test reports and other paperwork as needed in response to public records request needs Maintains and continually updates a large variety of records/files such as permits, inspections reports, permit renewals, receipts, and many other Departmental documents and information. This may include special assignments related to scanning, purging and maintaining records in various methods/media. Trains on and assists department personnel in using filing/records system(s) as needed to ensure efficient retrieval of records. Responsible for maintaining, scanning, indexing, and continually updating the electronic and hard copy filing system(s) for all Indiana Department of Environmental Management (IDEM)-related public records. Fulfills Phase 1 environmental records assessment requests from the public and business professionals. Processes incoming and outgoing mail, transports mail to various areas when needed, and distributes mail and packages to personnel as appropriate. Prepares and creates a variety of departmental correspondence, permits, and reports including creating and updating database files, and researching and gathering information for monthly and annual division reports and permitting needs. Assists with packaging items as directed for outreach distribution and assists other departmental staff as needed including working on a variety of special projects. Performs all other duties as assigned, including overtime as required. REQUIREMENTS: High School Diploma or GED required Minimum of one year of clerical and/or customer service experience in an office or public-facing environment Excellent customer service skills, including the ability to remain professional, courteous, and patient while addressing public inquiries, complaints, and concerns Strong verbal and written communication skills with the confidence and ability to interact with the public daily Ability to learn, retain, and accurately explain departmental policies and procedures related to environmental health regulations, including food establishments, tattoo/body piercing facilities, swimming pools, lodging facilities, septic systems, and pollution control Proven ability to multitask and work efficiently in a fast-paced environment with frequent interruptions, distractions, and interactions with the public Strong attention to detail and accuracy when handling documents, records, payments, and data entry Ability to maintain strict confidentiality of departmental records, sensitive information, and public requests Strong teamwork skills, with the ability to collaborate effectively in a close office environment while also working independently on assigned tasks PERFORMANCE EXPECTATIONS: The Administrative Assistant is expected to perform clerical, data entry, and receptionist duties with accuracy, efficiency, and professionalism while providing exceptional customer service to both the public and internal staff. This role requires the ability to manage multiple tasks, respond to inquiries promptly, and maintain strict confidentiality of departmental records. The assistant must adapt to frequent interruptions, work collaboratively within a team-oriented environment, and effectively apply departmental policies and procedures in daily operations. RESPONSIBILITY: The Administrative Assistant is responsible for performing clerical, data entry, and receptionist duties while supporting various divisions within the Health Department. This role involves handling public inquiries, processing permits and records, and managing correspondence while ensuring compliance with departmental policies. Responsibilities also include verifying and providing information related to permit issuance, reviews, inspections, and sewer connections. The assistant must maintain accurate documentation, uphold confidentiality, and provide excellent customer service while effectively managing multiple tasks in a fast-paced environment. PERSONAL WORK RELATIONSHIPS: The Administrative Assistant interacts frequently with the public, county employees, and various governmental agencies to provide information, process requests, and ensure compliance with departmental policies. WORKING CONDITIONS/PHYSICAL DEMANDS: The administrative assistant works in a standard office environment with frequent sitting, typing, and document handling. This role requires strong attention to detail and the ability to focus despite frequent interruptions. Physical tasks may include lifting up to 20 pounds, bending, reaching, pushing/pulling, and occasional climbing. The position also involves prolonged computer use, proofreading, and monitoring office equipment, requiring both mental and visual effort. Prolonged sitting and computer use for data entry and customer service. Frequent repetitive motions like typing and filing. Occasional lifting, carrying, and reaching for files and supplies. The description below outlines the physical requirements specific to the Administrative Assistant's role: PHYSICAL REQUIREMENTS Occasionally = 1 to 2 hours Frequently = 3 to 4 hours Repeatedly = 5 to 6 hours Continuously = 7+ hours Sitting X Standing X Walking X Fine Motor Skills X Gross Motor Skills X Repetitive Motions X Lifting X Carrying X Pushing/Pulling X Physical Endurance X SUPERVISION: This position does not supervise other employees. LICENSING: National Incident Management System (NIMS) certification upon employment as required for all public health staff. Valid Driver's License and ability to legally operate a motor vehicle for county duties. IMMEDIATE SUPERVISOR: This position reports to the Director of Food and Consumer Protection Services. HOURS: 8:00 AM to 4:30 PM, standard 37.5-hour workweek, with the ability to respond to emergencies on a 24-hour basis in the event of a public health emergency or disaster. EEO CATEGORY: 0806 WORKERS'S COMP CODE: 8810