Executive administrative assistant jobs in Orangetown, NY

Job Title: Receptionist/ Administrative Assistant Pay Rate: $24-$26/hr 5 days on site We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments

Assist with various administrative tasks Manage and track pending and expiring leases Maintain leases and renewal documents for management office · Manage paper and electronic filing systems by routing various documents · Collect and maintain records of rental payments and payment dates. · Verify income, assets, and expenses, and complete file tracking sheet for each applicant.

The position of Executive Assistant is a dynamic role with a diverse number of assigned daily tasks. The primary responsibility of this position is to provide administrative support to a senior executive based in the Stamford, CT office. Additional duties include coordinating meetings, travel, communications, and events. Duties/Responsibilities: The Executive Assistant is responsible for, but not limited to the following: Coordinating calendars, travel, meetings, reservations, and events Managing executives' calendars/daily schedule to include prioritizing client requests, tracking commitments, and ensuring completion Direct incoming communications Facilitate meetings and client events, registering guests, greeting, and directing appropriately Liaise with the Marketing Team on event planning and merchandising Manage the ordering of office supplies, pantry items, and catering Other administrative tasks as assigned by managers Skills & Qualifications: 5+ yrs of experience preferred Bachelor's degree or equivalent professional experience Skill in operating various office and software programs (i.e., Microsoft Office, Salesforce CRM, Adobe Acrobat). Exceptional Microsoft Word & Excel skills are highly preferred. Ability to communicate tactfully with clients, advisors, and staff members Ability to manage competing priorities in a calm and professional manner High level of confidentiality, discretion, and professionalism Excellent oral and written communication skills Ability to organize, prioritize, and handle multiple tasks within established timeframes

Job description Job Title: MEDICAL EXECUTIVE ASSISTANT Job Type: Full-Time Job Summary: We are looking for a proactive, highly organized, and trustworthy Personal Assistant to support the administration of a busy medical practice. This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. If you have strong communication skills, exceptional attention to detail, and the ability to multitask, we encourage you to apply. The employee must be able to fill in the role of medical assistant and executive assistant. Must have medical experience and experience with direct patient care. Key Responsibilities: Executive Support: Provide high-level administrative support to the practice CEO, including managing schedules, appointments, and meetings. Coordinate travel arrangements, including booking flights, hotels, transportation, and preparing itineraries. Prepare and organize materials and documents for meetings, presentations, and conferences. Handle personal errands and tasks as needed (e.g., scheduling personal appointments, managing personal correspondence), mail etc Calendar and Time Management: Maintain and update the practice owners calendar, ensuring all personal and professional commitments are met on time. Schedule and prioritize meetings, appointments, and events, ensuring the owners time is managed efficiently. Proactively resolve scheduling conflicts and provide reminders for upcoming events or tasks. Correspondence and Communication: Screen and manage phone calls, emails, and other communications on behalf of the practice owner. Draft, proofread, and send emails, letters, and other forms of correspondence. Maintain confidential communication, both personal and business-related. Office and Administrative Tasks: Assist in managing medical practice-related administrative tasks. Prepare, review, and file documents for the owners review, including financial reports and medical practice records. Organize and maintain files, both digital and paper, to ensure important documents are accessible and well-organized. Special Projects: Assist with various ongoing projects, both for the practice and the practice owners personal business interests. Research and compile information as needed for decision-making or business planning. Assist with event planning, including practice-related events, conferences, or personal engagements. Relationship Management: Cultivate and maintain positive relationships with clients, staff, and other external parties. Act as the point of contact between the practice owner, ceo and patients, vendors, contractors, and other stakeholders. Help the practice owner navigate and prioritize interpersonal relationships for both business and personal interests. Confidentiality and Discretion: Maintain a high level of confidentiality and professionalism when handling sensitive information, both for the practice and personal matters. Adhere to HIPAA regulations and other confidentiality guidelines when handling patient-related or practice-related documents. Attend Marketing events to help educate patients and the community on our services Fill in for medical assistants who call out Attend clinic office hours with the physician, to perform medical assistant duties and also translate Qualifications: High school diploma or equivalent; Associates degree or higher preferred. MUST have 5 years of direct patient care experience with hands on experience. MUST have 5 years proven experience as a nurse assistant, medical assistant, or administrative assistant in a healthcare setting MUST be bilingual MUST speak MEDICAL Spanish and be fluent in Spanish Proven experience as a personal assistant, medical assistant, nurse, executive assistant, or administrative assistant, in a healthcare setting. Strong organizational skills with the ability to prioritize tasks and meet deadlines. Excellent written and verbal communication skills in both English and Spanish Proficiency in Microsoft Office Suite, Google Workspace, and mandatory experience with medical management software (e.g., EHR systems). Strong problem-solving abilities and a high level of initiative. Exceptional interpersonal skills and the ability to work effectively with diverse individuals. Ability to work independently and manage multiple tasks simultaneously. MUST have 5 years Previous experience with medical terminology and direct patient care Physical Requirements: Ability to sit, stand, and walk for extended periods of time. Ability to lift up to 15 lbs. * Job Types: Full-time, Part-time Pay: $19.50 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Weekends as needed Education: Associate (Preferred) Experience: Medical assistant: 5 years (Required) Location: Clifton, NJ 07012 (Preferred) Ability to Commute: Clifton, NJ 07012 (Required) Ability to Relocate: Clifton, NJ 07012: Relocate before starting work (Required) Work Location: Hybrid remote in Clifton, NJ 07012

This is an opportunity to join Ascot Group - one of the world's preeminent specialty risk underwriting organizations. Designed as a modern-era company operating through an ecosystem of interconnected global operating platforms, we're bound by a common mission and purpose: One Ascot. Our greatest strength is a talented team who flourish in a collaborative, inclusive, and entrepreneurial culture, steeped in underwriting excellence, integrity, and a passion to find a better way, The Ascot Way. The Ascot Way guides our people and our organization. Our underwriting platforms collaborate to find creative ways to deploy our capital in a true cross-product and cross-platform approach. These platforms work as one, deploying our capital creatively through our unique Fusion Model: Client Centric, Risk Centric, Technology Centric. Built to be resilient, Ascot maximizes client financial security while delivering bespoke products and world class service - both pre- and post-claims. Ascot exists to solve for our clients' brightest tomorrow, through agility, collaboration, resilience, and discipline. Position Overview: The Executive Assistant provides administrative support to the assigned Executives. The Executive Assistant must be highly collaborative, energetic, and proactive and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and superior organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This is a hybrid position and will require the ability to work in Stamford, CT and New York, NY. Responsibilities: Completes a broad variety of administrative tasks for assigned Executives including calendar management; completing expense reports; meeting schedules; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings Plans, coordinates, and ensure schedules are prioritized and thoughtful Works collaboratively with the other Executive Assistant to plan meetings and coordinate schedules Works closely and effectively with the leadership team keeps them well informed of upcoming commitments and responsibilities, and follows up appropriately Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressure Prepares meeting materials including extensive PowerPoint presentations Manages assigned projects from inception to completion with timeliness and exceptional attention to detail Plans and executes meetings and or/events Responsible for preparing and storing important documents Completes additional responsibilities as assigned Provides backup support to other members of the administration team as needed Commitment to The Ascot Way: As a member of the administration organization, the Executive Assistant will embody The Ascot Way in their daily interaction with colleagues, fostering colleague engagement and development, collaboration, inclusivity, and individual accountability Requirements: A minimum of 10 years of experience supporting C-Level Executives; prior insurance experience a plus Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong project management skills Very strong interpersonal skills and the ability to build relationships with stakeholders, including senior leaders, staff, and external partners Exceptional written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity Highly proactive and forward thinking Technically savvy Highly resourceful team player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Forward-looking thinker, who actively seeks opportunities and proposes solutions Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and video conferencing and collaboration tools Ability to occasionally work during non-business hours ***This position may be filled at a different level, depending on experience*** Compensation Actual base pay could vary and may be above or below the listed range based on factors including but not limited to experience, subject matter expertise, and skills. The base pay is just one component of Ascot's total compensation package for employees. Other rewards may include annual cash bonus, and other forms of discretionary compensation awarded by the Company. The annualized base pay range for this role is: New York Metro Area: $120,000 - $135,000. Company Benefits The Company provides a competitive benefits package that includes the following (eligibility requirements apply): Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Life Insurance, AD&D, Work/Life Resources (including Employee Assistance Program), and more. Leave Benefits: Paid holidays, annual Paid Time Off (includes paid state /local paid leave where required), Short-term Disability, Long-term Disability, Other leaves (e.g., Bereavement, FMLA, Adoption, Maternity, Military, Primary & Non-Primary Caregiver) Retirement Benefits: Contributory Savings Plan (401k). #LI-Hybrid

Executive Assistant | Hudson Tunnel Project About the Company & Project Our client is a leading global Consultancy renowned for delivering high-profile, complex, iconic, large-scale capital projects. We are currently seeking a dedicated and accomplished Executive Assistant for the Hudson Tunnel Project (HTP). This is a once in a lifetime opportunity to contribute to this landmark project that is poised to deliver transformative impacts across economic, transportation and environmental sustainability. The busiest rail connection between New York, New Jersey, and the Northeast Corridor, the Hudson Tunnel Project will improve capacity, reliability, and resiliency of commuter and intercity rail transit serving 800,000 daily passengers from Washington, D.C. to New York and New England. This is a milestone project that is slated to receive nearly $12 billion in federal funding, the largest investment in a mass transit project in modern history. As the Executive Assistant, you will play a pivotal role in the delivery of this significant project. This is a fantastic opportunity to be part of a mission that aligns with our clients purpose: to create responsible places that bring transformative impact to their people, communities, and societies. Key Responsibilities: Provide comprehensive administrative support to the project executives, including managing their calendars, scheduling meetings, and arranging travel logistics. Act as the main point of contact for all communication, both internally and externally, for the project executives. Prepare and review documents, presentations, and reports for the executives, ensuring accuracy and professionalism. Coordinate and organize project meetings, including preparing agendas, taking minutes, and following up on action items. Manage and maintain project documentation, ensuring it is up-to-date and easily accessible for the project team. Assist with budget management, including tracking expenses and processing invoices. Proactively identify and resolve any administrative issues that may arise, ensuring the smooth operation of the project. Qualifications: Bachelor's degree in Business Administration, Communications, or a related field. Experience as an Executive Assistant, preferably in a construction or engineering environment. Excellent organizational and time management skills, with the ability to prioritize and multitask effectively. Strong communication skills, both written and verbal, with the ability to interact with individuals at all levels. Proficiency in Microsoft Office suite and experience with project management software. Ability to maintain confidentiality and handle sensitive information with discretion. Strong attention to detail and accuracy. Proactive and able to work independently, with a high level of initiative and problem-solving skills. The estimated salary for this position is $100,000 - $120,000. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications. This is an excellent opportunity for an Executive Assistant looking to work on the most challenging, high-profile and innovative projects. If you're an ambitious professional who thrives in a client-facing role and enjoys delivering solutions that drive project success, we encourage you to apply. Platinum Global Talent Solutions is committed to providing equal employment opportunities to all qualified individuals. We refer candidates based on their qualifications and experience, without regard to race, color, religion, national origin, sex, age, disability, veteran status, or any other legally protected status. Why this is a Great Opportunity Full-time position with competitive compensation Opportunity to work in a client-facing role delivering significant and impactful capital projects. Collaborative and supportive work environment with the opportunity for growth in your career Comprehensive benefits package including medical, dental, vision, life insurance, AD&D, disability Insurance, 401(k).

Our client is seeking a dynamic and proactive Executive Personal Assistant (Calendar) to support a CEO in Bergen County, NJ. In this role, you will serve as a trusted partner for protecting the CEO's time, anticipating needs, and ensuring seamless coordination across a fast- paced professional and personal environment. As an integral member of the PA team, you will work closely with colleagues to provide seamless support, streamline communication, and maintain stability in an over-changing international landscape. This position is ideal for someone who thrives in precision driven calendar management and enjoys staying several steps ahead. Key Responsibilities: ● Take full ownership of the CEO's complex calendar: schedule meetings, calls with precision and foresight ● Anticipate scheduling challenges and proactively provide solutions to avoid conflicts ● Prioritize daily activities to ensure optimal use of the CEO's time and energy ● Act as a central point of contact with internal teams, board members, partners, and global stakeholders ● Manage confidential information with the highest level of professionalism and discretion ● Streamline workflows and keep the CEO focused on key priorities by removing operational distractions ● Maintain smooth alignment between professional demands and personal life to support work-life balance Qualifications: ● 5+ years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives of the company ● English required; Russian language skills preferred. ● Exceptional organizational and multitasking abilities with a natural talent for setting priorities ● Tech-savvy with strong proficiency in digital scheduling tools, office software, and online communication platforms ● A proactive and solution-oriented mindset. ● Professional presence, discretion, and reliability in every interaction ● Ability and willingness to travel domestically and internationally as required ● Flexibility and adaptability to thrive in a fast-paced, international business environment ● Verified references from former employers are required Schedule: Monday- Friday, 40 hours per week.

A university is seeking an experienced Senior Executive Assistant to support the President and manage the operations of the Office of the President. The role reports to the Chief of Staff, but is 85% supporting the President). The Chief of Staff will help train the new EA. The role is in office Mon-Fri. Tuition reimbursement for the assistant and family (100% after 3 years). About the Job: ¨ Manage the President's inbox triaging messages, drafting responses, and ensuring timely follow-up and prioritization of key communications ¨ Prepare and edit correspondence, reports, and presentations ¨ Maintain well-organized filing systems for professional records and correspondence ¨ Handle confidential and sensitive information with discretion ¨ Screen and route incoming calls and correspondences professionalism, diplomacy, and discretion ¨ Proactively manage the President's calendar, including scheduling of internal and external meetings, campus events ¨ Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items ¨ Planning and executing internal and external meetings and events ¨ Schedule internal and external meetings ¨ Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible ¨ Maintain confidential records, track receipts and expenses, and manage reimbursement and reconciliation processes ¨ Prepare, edit, and proofread high-level written communications, reports, presentations, talking points, and briefings for the President ¨ Maintain and oversee a university-wide compliance and reporting calendar, tracking deadlines for internal and external reports, accreditations, and obligations ¨ Coordinate across senior leadership and departments to ensure deadlines are met and information is routed to the President for timely action ¨ Follow up proactively on outstanding items and ensure the President is kept informed and engaged as needed ¨ Serve as a primary liaison between the President's Office and university constituents, including trustees, senior administrators, faculty, staff, students, alumni, donors, and external partners ¨ Support the planning and execution of high-level meetings and events, including Board of Trustees meetings, executive retreats, donor engagements, and ceremonial functions ¨ Ensure that key follow-ups and outcomes from presidential meetings are communicated and executed effectively ¨ Work closely with the Chief of Staff to align priorities, prepare materials, and provide general administrative support ¨ Support cross-functional projects and presidential initiatives by managing logistics, tracking deliverables, and coordinating with multiple departments ¨ Anticipate needs and provide solutions to logistical, scheduling, or administrative challenges About You: ¨ Minimum of 5 years of experience in a related support position ¨ BA/BS from a college or university ¨ Comfortable interacting with donors and government officials ¨ Experience in higher education, nonprofit, or complex institutional settings a plus ¨ Technologically proficient with Microsoft Office Suite, Google Workspace, and Zoom/Teams ¨ Outstanding verbal and written communication skills; strong writing, editing, and proofreading capabilities are essential ¨ Polished, professional demeanor Salary, Benefits (medical, dental, vision), Paid Vacation, Tuition Reimbursement, Retirement savings plan (TIA 403 B) Hours: 9am-5pm (occasional evening or weekend work based on university events or travel needs)

Job Ad: Personal Lines Account Executive Assistant Location: Englewood Cliffs, NJ Company: Otterstedt Insurance Agency, Inc. Job Type: Full-time About Us: Since 1919, Otterstedt Insurance Agency has been a leading provider of innovative insurance solutions, dedicated to delivering exceptional customer service and value to our clients. We're looking for a dedicated and professional Personal Lines Account Executive Assistant to join our dynamic team and help us continue to grow and provide top-tier service. Position Overview: As a Personal Lines Account Executive Assistant at Otterstedt Agency you will be responsible for assisting the personal lines department in order to create a more efficient workflow that enables our account executives to be more proactive and consultative in the handling of their book of business. Key Responsibilities: Processing all non-premium endorsements for the clients, including entering data into Applied, making changes in the company websites and following up on the open activities. Following up on pending cancellations by checking company sites before cancellation and involving the AE on those that have not been paid as of the follow up date on the CNPF. Reviewing Expiration Clean up sheets to make sure that any policies that should show as renewed are properly entered and giving back to the AE those items that need more involvement. Reviewing Excess and Surplus lines renewal expiration sheets to put an activity in for the AE to follow up on @ 30 days prior to expiration so that these policies don't get overlooked. Special company lists and projects assigned by the branch manager that need to be worked on. Qualifications: 1+ years of experience in the insurance industry, preferred. P&C license required, or willing to obtain insurance license upon hiring. Excellent communication and interpersonal skills. Strong problem-solving abilities and attention to detail. Ability to manage multiple accounts and tasks effectively. Knowledge of EPIC a plus. Proficient in Microsoft Office including Outlook, Teams, Excel, etc. Why Join Us? Competitive salary and performance-based incentives. Comprehensive benefits package, including health, dental, potential for bonuses and retirement plans. Career growth and development opportunities. A supportive, collaborative, and inclusive work environment. If you're a motivated and customer-focused professional looking to make a positive impact in the insurance industry, we want to hear from you! Apply today! Otterstedt Insurance Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. WHO WE ARE:Founded by Josh Harris and David Blitzer, Harris Blitzer Sports & Entertainment (HBSE) includes in its portfolio the Philadelphia 76ers, the New Jersey Devils, Prudential Center in Newark, N.J., the Delaware Blue Coats, the Utica Comets and a variety of other sports and entertainment properties. Led by some of the best and brightest minds in the industry, HBSE positions itself as a pioneering and innovative global sports and entertainment business enterprise. We also strive to positively impact the local communities in which we operate through the powerful platform of sports. HBSE offers an energetic work environment built on collaboration, growth and a quest to excel in everything we do. As part of its portfolio, Prudential Center in downtown Newark, N.J. annually hosts more than 200 games, concerts, family shows and special events and is a top-5 ranked sports and entertainment venue in the U.S. by Pollstar and Billboard. It is home to the New Jersey Devils, a renowned NHL franchise with three Stanley Cup championships and a proud, passionate fan base. HBSE also owns the NBA's Philadelphia 76ers, one of the most storied franchises in American sports, having won three championships led by some of the most iconic athletes in NBA history. OUR COMMITMENT TO INCLUSION:At HBSE, we are dedicated to hiring the best talent from the communities where we live, work and play - across all groups and levels; supporting and developing every employee to reach their potential; and creating an inclusive environment that allows team members to bring their true authentic selves to work. Position Summary:This position provides general administrative support to three HBSE senior executives - its Chief Financial Officer, Chief Legal Officer and Head of Real Estate - including scheduling coordination, report processing, travel arrangements, communication, file management, calendar control and other administrative tasks. The position may also support the executives' respective departments and the Human Resources department from time to time. This position will be based at the Prudential Center in Newark, NJ, though travel to the Philadelphia 76ers' Training Facility in Camden, NJ will be required on an ad hoc basis. The Executive Assistant must have the ability to multi-task in a fast-paced, high-energy environment, anticipate needs and workflow, and communicate seamlessly with other executives and staff members. He or she must maintain a high level of confidentiality, judgment and discretion due to operating in matters of sensitivity and significance. Responsibilities include, but are not limited to, the following: Exercising discretion to act as gatekeeper, including managing calendars (for both internal and external appointments), answering and filtering incoming calls and screening incoming emails and information. Interacting regularly with other company executives and personnel, including other executive assistants. Performing confidential administrative responsibilities, including attending meetings of the Legal, Real Estate, and Finance departments Execute core financial processes, including new vendor and vendor bank account setup, positive pay process, routing of invoices in automated Accounts Payable system, vendor information verification, and monthly bank statement management. Manage invoice processing by retrieving and inputting invoices into Concur for automated payment vendors (e.g. utilities and healthcare). Overseeing legal billing, including intake and reconciliation Preparing and editing outgoing correspondence regarding matters of significance, to include email messages, letters, memos, etc. Handling special requests, including gift purchasing, coordination of tickets to games and events, charitable giving, team outings, etc. Creating and managing travel itineraries and expense reports. Organizing and facilitating meetings, including managing attendees and location logistics (guest check-in, conference room reservation, ordering/setting up catering etc.). Using various software, including word processing, spreadsheets, and presentation software to prepare reports, presentations and/or special projects Performing other ad hoc duties as assigned. Qualifications (educational, experience and basic knowledge requirements): Bachelor Degree preferred Be able to independently and autonomously identify problems, their sources, and their potential solutions Have a strong command of reasoned, measured decision-making Be a strategic and critical thinker who is dynamic, detail-oriented, analytical and well-organized Take initiative and be forward-thinking Maintain confidentiality and discretion, and demonstrate uncompromised judgment, when privy to sensitive or confidential information Possess a strong research background and be an “out-of-the-box” thinker Have well-developed interpersonal skills and the ability to relate to a wide variety of audiences, including strong communication skills and patience Is comfortable with engaging in a variety of different communicative modes (verbal, non-verbal, and written) and being attuned to others through strong active listening skills Must be flexible and a reliable team player, both within own department and within company as a whole Possess a strong ability to manage one's own time and prioritize tasks Flexible hours required, including nights, weekends, and holidays WORKING CONDITIONS: Travel Requirements: May be required to travel occasionally including between HBSE's various offices; trips may require air travel and/or overnight stay. Work Environment: This position generally requires that work primarily be performed from the Prudential Center office in Newark, NJ though travel to the Philadelphia 76ers' Training Facility in Camden, NJ will be required on an ad hoc basis. Must be able to work a flexible schedule, including nights, weekends, and holidays as needed. Physical Requirements: Must be able to move up to 10 pounds. COMPENSATION AND BENEFITS:The pay range for this position at commencement of employment is expected to be between $75,000 and $95,000/year. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. This position will be an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. The benefits package for the position may include the following, subject to the terms of the then-in-effect Company policies, plan documents and other eligibility criteria: Medical/Dental/Vision/Flexible Spending Accounts Pretax Transportation Benefit Generous Parental Leave policies 401K (with a company match after 1 year of service) Generous Paid Time Off policies 13+ Paid Holidays ½ Day Summer Fridays Complimentary or Discounted Sports & Concert Tickets On Site Fitness Rooms Other League & Partner Discounts Details of participation in these benefit plans will be provided if a candidate receives an offer of employment. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Position Details: Title: Executive Assistant Duration: 6 month (may extend) Location: Hoboken, NJ Requirements: • 3 to 6 Years Experience • Must have experience working with high level executives and be able to come in and hit the ground running • Duties include but are NOT limited to: scheduling travel, expenses, calendar management, scheduling conference rooms, screening calls and emails, communicate with other parts of the business. • Must be organized, Familiar with Microsoft Office, including Outlook for calendar scheduling, Microsoft Word, PowerPoint. • MUST be an EXPERT in PowerPoint • Must be able to manage projects independently/be able to help executive put things together • Must have Good Corporate Experience having worked in large companies • Excellent follow up is an absolute must • Must be: capable of multi tasking, highly proactive, intuitive, excellent judgement, self-sufficient and sharp Additional information: Needs someone who has had experience supporting more than one person at a time. Needs someone who is good with calendar management, travel expenses, is comfortable on the phone. Additional Information To know more on this position or to schedule an interview please contact: Monil Narayan **************

Job Description Executive Assistant Job Classification: Exempt Full-time Reports to: Senior Executive Vice President (SEVP) Requirements: 1-2 year(s) of experience in a similar role or internship supporting executives, finance, or analytics functions. Education: Currently enrolled in or has completed a Master of Business Administration (MBA) program, with an undergraduate degree in Business, Finance, Economics, or a quantitative-related field. Relevant certifications (e.g., Data Analytics, Project Management) are a plus. TRAVEL: Approximately 0-15% o 15-30% o 30-60% Salary Range: $55,000 - $75,000 Company Overview: A growing company with local roots, COPS Monitoring offers a competitive salary along with many great benefits such as Health Insurance, 401(K), Tuition Reimbursement, and great company events! The security industry is exciting, and the company offers opportunities for growth and advancement, all while maintaining a family atmosphere. Position Overview: The Executive Assistant provides direct support to the SEVP and plays a key role in ensuring the efficiency of executive operations. This role is ideal for a driven individual currently pursuing an MBA or holding a Bachelor's degree in Business or a quantitative field who wants to gain hands-on experience working alongside senior leadership in a fast-paced, data-driven environment. Acting as a strategic partner to the SVP, this position involves financial analysis, project coordination, and operational insight, offering a unique opportunity to learn the inner workings of executive decision-making and leadership within one of the nation's most respected monitoring companies. Key Competencies: Analytical Mindset: Demonstrated ability to analyze financial data, prepare management notes, and distill complex information into actionable insights. Adaptability: Open-minded, eager to learn, and comfortable “rolling up your sleeves” to assist with both high-level strategy and hands-on execution. Initiative: A self-starter who can work independently, anticipate needs, and proactively identify solutions. Professionalism: Strong communication, organizational, and time-management skills; able to handle confidential information with discretion. Team-Oriented: Comfortable working across departments and engaging with multiple stakeholders while maintaining composure in a fast-moving environment. Technical Proficiency: Skilled in Microsoft Office (especially Excel and PowerPoint); familiarity with data analytics tools is a plus. Key Responsibilities: Serve as the primary support to the SEVP, attending meetings, taking detailed notes, and preparing concise follow-up reports. Conduct financial and operational analyses to support executive decision-making. Coordinate cross-departmental initiatives and ensure timely completion of deliverables. Prepare management briefings, presentation decks, and strategic summaries for internal and external meetings. Maintain awareness of key projects, timelines, and company initiatives to keep the SEVP informed. Perform administrative duties including scheduling, correspondence, and document preparation with a high degree of accuracy. Support the SEVP with ad-hoc research, data collection, and business analytics projects. Uphold confidentiality and professionalism in all matters. Work on-site daily at the Williamstown office and represent the SEVP in meetings when necessary. Physical demands, work environment, and attendance requirements: The physical demands, work environment, and attendance requirements characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Physical Demands: Minimal physical demands. Work Environment: The noise level in the work environment is usually minimal. Attendance requirements: This position is salaried exempt. We are proud to offer equal employment opportunities (EEO) to all regardless of race, gender, ethnicity, disability, or veteran status. We maintain a drug-free workplace. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Vision insurance Life insurance Paid sick time Paid time off Tuition reimbursement In addition to applying online, all applicants should email their resume to: ****************************

Job Description JOB-36585 Job Title: Administrative Assistant Work Arrangement: Fully Onsite Reports To: Director of Sales & Marketing and President Salary Range: $75,000 - $90,000 (commensurate with experience, flexible) Hours: Monday - Friday, 7:00 AM - 4:00 PM (1-hour lunch at 11:00 AM) About the Role We are seeking a highly capable Administrative Assistant to provide critical support to our executive team. This position is ideal for an organized and detail-oriented professional who thrives in a fast-paced environment and enjoys a mix of routine administrative work and higher-level tasks. While some duties are fundamental administrative responsibilities, this role also offers the opportunity to take on more complex projects and contribute meaningfully to the team's efficiency. Key Responsibilities • Manage front desk operations, including answering phones, greeting visitors, and handling deliveries. • Maintain and update ERP system data. Future projects and responsibilities may include tasks such as weekly updates to Cheese Block Market Pricing. • Assist with digitizing and scanning documents, ensuring proper filing and accessibility. • Support executives with ad-hoc administrative tasks and data entry in Salesforce and Tableau. • Coordinate travel arrangements, including hotel bookings. • Generate and enter sales reports on behalf of the sales team while they are on the road. • Assist with financial audits by organizing documentation for review. • Perform additional administrative tasks as assigned to improve workflow efficiency. What We're Looking For • Experience: At least 5+ years of experience in an administrative support role; experience supporting executives is a plus. • Skills: Strong proficiency in Microsoft Excel, CRM systems (Salesforce preferred), and ERP platforms. • Work Ethic: Punctuality and reliability are essential. The position requires strict adherence to a 7:00 AM start time. • Communication: Must be fluent in English, with strong verbal and written communication skills to collaborate effectively with the sales team. • Personality: Even-tempered and adaptable, capable of handling shifting priorities without becoming flustered. • Problem-Solving: Ability to take on additional responsibilities and proactively find solutions to administrative challenges. Compensation & Benefits • Competitive salary ($75K-$90K, depending on experience). • Potential for discretionary bonuses. • Vacation: 10 days to start, with flexibility for additional time based on tenure. • Standard benefits package (to be discussed during the hiring process).

Who We Are: WWE is an integrated media organization and the recognized global leader in sports entertainment. The company consists of a portfolio of businesses that create and deliver original content 52 weeks a year to a global audience. WWE is committed to family-friendly entertainment on its television programming, premium live events, digital media, and publishing platforms. WWE's TV-PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world-class distribution partners including NBCUniversal, The CW and Netflix. In the United States, NBCUniversal's streaming service, Peacock, is the exclusive home to all premium live events, a variety of original programming and a massive video-on-demand library. Netflix is the exclusive home for WWE programming around the world, other than select international markets. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found at wwe.com and corporate.wwe.com. TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality. Position Summary: The Executive Assistant provides all aspects of direct support/assistance to assigned executive(s). This position has exposure to information of a sensitive, confidential, strategic, and critical nature requiring discretion, independent judgment, tact, and diplomacy. This position also requires interaction with other senior management personnel and therefore requires a professional attitude and strong interpersonal communication skills. Responsibilities: * Manages calendar for assigned executive(s), and proactively partners with the assigned executive(s) to keep him/her on schedule. * Uses sound judgment and carefully ascertains the nature of incoming phone calls, accurately records messages, addresses issues independently, and transfers calls as necessary. Follows up with callers regarding information requests. * Manages the workflow of assigned executive(s), including meetings, correspondence, milestone events. Helps organize work projects, and proactively prioritizes and partners with assigned executive(s) to ensure all objectives are addressed and handled in a timely manner. * Communicates in person and through correspondence with high level contacts inside and outside the company, such as vendors, customers, and senior leaders. * Works with other members of internal departments as requested. * Work with members of assigned executive(s) personal teams to coordinate calendars, travel logistics, etc. * Composes, types, and prepares correspondence, memos, presentations, confidential materials, etc. of the highest quality. * Schedules and coordinates meetings or other events as directed by assigned executive(s). * Coordinates preparation of PowerPoint presentations for meetings or other events as directed by assigned executive(s). * Coordinates directly, or in conjunction with Travel department, travel arrangements including flights, hotels, and car services as requested and creates itineraries, including all confirmations and contact information for flights, hotel and transportation. Updates itineraries and checks for new information pertaining to travel. * Prepares expense reports for assigned executive(s) as requested. * Files correspondence and other records. * Coordinates transmission of information with others. * Ensures adequate office supplies and submits order requests for additional supplies as needed. * Runs errands as requested by assigned executive(s). * Performs other tasks, projects, and responsibilities as assigned. Skills & Experience: * Minimum of 2-3 years of experience as an assistant to a high-level individual within a fast-paced organization. * Outstanding organization, prioritization, analytical, and anticipatory skills. * Solid project management and problem-solving skills. * Ability to be internally inspired to perform a task to the best of one's ability using his/her own drive or initiative. * Must be responsive to email, text, phone calls- sometimes outside of standard business hours * Must be flexible and responsive to evolving and changing business environment. * Ability to communicate effectively, verbally and in writing with individuals in all levels of the organization, but particularly with members of the highest level of the organization. * Ability to work independently and thrive in a multi-task, fast-paced environment. * Excellent organizational skills. * Excellent attention to detail. * Ability to maintain confidential information. * Knowledge and ability to work in Microsoft Excel, Word, PowerPoint, and Outlook, and the ability to learn other basic computer program TKO EEO Statement: TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee's or applicant's race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.

About the Role We're looking for a highly professional and organized Corporate Receptionist & Executive Assistant to join our team. This unique role combines front-desk responsibilities with high-level administrative support to the Executive Vice President, Chief Strategy Officer. The ideal candidate will thrive in a fast-paced environment, enjoy being the first point of contact for visitors, and excel at managing executive-level priorities with discretion and attention to detail. Responsibilities What You'll Do Reception & Office Support Greet and welcome visitors, creating a professional and positive first impression. Direct visitors and vendors appropriately; manage visitor logs and badges. Coordinate with building security and facilities on visitor access and office needs. Oversee incoming and outgoing mail, packages, and deliveries. Maintain a tidy and professional reception area, conference rooms, and shared spaces. Executive Support Manage complex calendars, scheduling meetings, conference calls, and travel arrangements. Prepare presentations, reports, and correspondence using Microsoft Office tools. Draft and route routine communications, ensuring priorities are escalated appropriately. Organize and maintain executive files, records, and reports. Process and submit expense reports in a timely manner. Assist in planning company events, leadership meetings, and offsites. Additional Support Provide general administrative support including document preparation, copying, and scanning. Perform other duties as assigned to support business operations. What You'll Bring High School Diploma or GED required; Associate's or Bachelor's degree preferred. Minimum of 4 years of administrative support experience with senior management. Previous receptionist, front desk, or customer-facing office experience strongly preferred. Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Outlook. Exceptional organizational skills and the ability to manage multiple priorities. Strong interpersonal skills with a professional and welcoming presence. Excellent written and verbal communication skills. Proven ability to exercise discretion and integrity when handling confidential matters. Adaptability and resilience in a fast-changing work environment. Why Join Us This role offers the opportunity to represent our organization as the face of our corporate office while working closely with senior leadership. You'll have a direct impact on both the employee and guest experience, and you'll play a vital role in helping our leadership team operate effectively. This position is responsible for providing secretarial support to the Executive Vice President Strategy Officer. The Executive Assistant will coordinate and schedule meetings, appointments, conference calls, and travel accommodations and may be responsible for organizing company events. Essential Functions: Coordinate and schedule a wide variety of meetings and events, including food, travel, and other arrangements Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries Directs visitors by maintaining employee and department directories; giving instructions Answer, screen and forward any incoming phone calls while providing basic information when needed Receive and sort daily mail/deliveries/couriers Process all incoming and outgoing mail and ensuring that all referenced backup material is attached. Independently composes and prepares routine correspondence. Answer incoming voice and e-mails as requested and respond accordingly. Inform executive of important calls/e-mail/messages needing immediate attention. File correspondence, memos, records, and reports. Maintain files. Develop powerpoint presentations, memoranda, excel spreadsheets, visio documents as needed. Other Functions: (Incidental to the purpose or the job. These functions are performed infrequently, and have little consequences to other jobs if not performed). Perform miscellaneous administrative tasks including faxing, copying, and scanning of documents. Prepare expense reports for approval and submission. Perform other duties as required and assigned. Qualifications Education/Certification: High School Diploma, GED or equivalent combination of intellectual instruction and work experience Experience Required: Minimum of 4 years of secretarial/administrative support for senior management. Skill and Ability: Proficient with Microsoft Word, Excel, PowerPoint and Outlook. Excellent interpersonal and listening skills. Strong verbal and written communication skills. High level of judgment/organizational skills and initiative to deal with complex duties. Ability to adapt to constantly shifting priorities and a changing work environment Ability to exercise discretion and integrity when dealing with sensitive, highly confidential matters. Equal Opportunity Policy The Vitamin Shoppe is an equal opportunity employer. We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, separation, recruitment, pay and other forms of compensation, access to facilities and programs, training and general treatment during employment. We firmly believe that every Health Enthusiast has the right to be treated with dignity and respect. Our goal is to maintain a satisfied and productive team of Health Enthusiasts. The keys to reaching that goal are effective leadership, equal application of fair human resources policies, competitive wages and benefits, and close attention to all health enthusiast matters. The Vitamin Shoppe is committed to the principle of fair and impartial treatment of our Health Enthusiasts. Health Enthusiasts with questions or concerns about equal employment opportunities in the workplace are encouraged to bring these issues to the attention of their Human Resources representative. We will not allow any form of retaliation against Health Enthusiasts who raise issues of perceived discrimination in good faith. To ensure our workplace is free of artificial barriers, violation of this policy may result in disciplinary action, up to and including discharge. Compensation The salary for this position is based on many factors such as role requirements, skill set, years of experience and other organizational needs. The estimated range is $75,000 - $85,000 per year.

The Global Technology (“GT”) Transformation team is part of the Global Technology organization that also has accountability to the Office of the CFO (“OCFO”) organization supporting all Corporate Sector and Line of Business (“LOB”) Technology functions. The team provides oversight and control for firmwide Technology expenditures, designs and delivers central reporting and actionable analysis, and leads Technology transformation program execution. Job Summary As the Executive Reporting, Program Execution & Analytics Associate, you will play a role in supporting technology transformation initiatives. You will collaborate with business managers, technology leaders, and analytics professionals to deliver strategic reporting, drive program execution, and provide data-driven insights. This role requires a blend of analytical expertise, program management skills, and the ability to synthesize complex information for executive audiences. Key Responsibilities Executive Reporting & Dashboarding Produce monthly and ad-hoc reporting at firmwide and LOB levels, supporting Global Technology strategy for senior leadership Act as a central point of contact between businesses and subject matter experts Identify data and process automation opportunities to enhance efficiency Ability to learn and develop comfort with agile backlog management tools (JIRA, Confluence) Collaborates with team members to craft and refine user stories and acceptance criteria aimed at enhancing the online dashboard Develop and maintain descriptive and advanced analytics to inform senior management decisions Program & Project Execution Support complex technology transformation programs, ensuring alignment with business goals, enterprise architecture, and firm-wide standards Conduct regular reviews of program metrics, provide updates to executive teams, and take corrective actions as needed Analytics & Insight Apply leading practices for data discovery, cleansing, enrichment, analysis, and visualization Collate and enrich multi-functional datasets; apply data science and statistical modeling techniques for root-cause analysis and hypothesis testing Synthesize analytical observations into actionable recommendations for engineering teams, agility leads, and senior leaders Support ad-hoc analysis and special projects as required Stakeholder Management & Collaboration Required Qualifications, Capabilities & Skills Bachelor's or Master's degree in Business, Finance, Economics, Computer Science, Information Systems, or related field 5+ years of experience in business management, technology transformation, program management, analytics, or related roles Strong analytical skillset with experience in developing and implementing metrics, reporting frameworks, and dashboards Excellent communication (verbal, written) and presentation skills; ability to articulate complex concepts to executive audiences High attention to detail, accuracy, and proactive problem-solving approach Strong inter-personal and relationship-building skills; ability to influence, lead, and gain consensus Proficiency with analytical and reporting software: Microsoft Excel, PowerPoint, Teams, Tableau, Alteryx Proven track record of successful program delivery in a fast-paced, results-driven environment Experience with both Waterfall and Agile project management methodologies Ability to multitask, prioritize, and manage competing priorities under pressure Preferred Qualifications, Capabilities & Skills Work experience in financial services or technology strategy development Familiarity with product development and managerial reporting Experience structuring analytics to identify opportunities and key measures Strategic thinker with passion for technology transformation and continuous improvement Entrepreneurial self-starter with excellent time management and prioritization skills Certified Data Analyst, Data Scientist, or similar (preferred) Experience with agile backlog management tools (JIRA, Confluence)

Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States. We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive self-starter with strong problem-solving abilities, flexibility, and a creative approach to addressing challenges. This role is designed for someone who can manage multiple tasks with efficiency, stay ahead of the CEO's needs, and anticipate issues before they arise. The Executive Assistant will act as a trusted partner to the CEO, maintaining a pulse on all activities and ensuring smooth daily operations. Key Responsibilities: Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO. Manage the CEO's calendar, schedule meetings, and ensure all logistics are handled efficiently. Analyze data from various sources to prepare insightful reports and presentations for the CEO. Prepare reports and correspondence for the CEO, ensuring high levels of accuracy and quality. Handle confidential information with discretion and professionalism. Support the CEO with prioritizing tasks, ensuring important items are addressed promptly and efficiently. Organize and coordinate meetings, conferences, and events, ensuring all details are arranged and executed smoothly. Handle routine inquiries and requests, and escalate matters to the CEO when necessary. Assist with the development and execution of strategic initiatives, providing administrative support to key projects. Be a problem-solver who identifies areas for improvement and takes initiative to address challenges proactively. Maintain an organized and efficient work environment, ensuring all systems and processes run smoothly. Requirements Bachelor's degree or equivalent experience. Proven experience as an Executive Assistant or in a similar administrative role. Exceptional organizational skills and the ability to prioritize multiple tasks effectively. Strong problem-solving abilities with the capacity to think critically and adapt to changing needs. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management and data analysis software. Excellent communication skills, both verbal and written. Bilingual (English and Russian). Strong analytical skills with the ability to interpret data and provide actionable insights. Self-starter with a creative mindset, able to work independently and as part of a team. High level of professionalism, confidentiality, and attention to detail. Ability to work in a fast-paced environment and manage shifting priorities. Experience working directly with senior leadership or C-suite executives. Strong time management and multitasking abilities. Benefits Be part of a dynamic team, contributing directly to the CEO's success and the overall company goals. Opportunity to work in a fast-paced, innovative environment. Competitive salary. Health Insurance 401k Whole Life Insurance

We are looking for a responsible Executive Assistant to perform clerical tasks in a well-organised and timely way. You will need to act proactively and without guidance while understanding the needs and characteristics of people with whom you work with. Responsibilities Be the point of contact between the executives and company employees/clients and manage information flow Manage executives' diaries and arrange their daily schedule (set up meetings, travel, speaking engagements) Oversee the performance of other clerical and administrative staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication - memos, emails, presentations, reports Screen and direct phone calls and distribute correspondence Devise and maintain office filing system Requirements Proven working experience as an executive assistant or senior executive assistant Excellent MS Office knowledge and English proficiency Outstanding organisational and time management skills Aware of the latest office gadgets and applications Acquainted with office management systems and procedures Excellent verbal and written communications skills Discretion and confidentiality High School degree PA diploma or certification would be considered a plus

Verition Fund Management LLC (“Verition”) is a multi-strategy, multi-manager hedge fund founded in 2008. Verition focuses on global investment strategies including Credit, Fixed Income & Macro, Convertible & Volatility Arbitrage, Event-Driven, Equity Long/Short & Capital Markets, and Quantitative Strategies. Job Title: Executive Assistant Location: 1 American Lane, Greenwich CT Reports to: Human Resources Work hours: Mon through Fri; 40 hours per week and must be flexible between the hours of 8am-6pm FLSA status: Non-exempt Job Summary: The Executive Assistant provides high-level administrative support to 5 executives. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as the primary point of contact for internal and external stakeholders and ensures smooth day-to-day operations. This role will also serve at the office manager for this 50-person office. Duties/Responsibilities: Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel. Book travel for your executives and process expenses in the Concur system. The Executive Assistant will be based at the reception desk, providing both administrative support and a professional front-facing presence for the office. Order catering for conferences and meetings, reserve conference rooms, set up and clean up catering. Assist with video conferencing needs in the office. Plan and execute office events such as monthly birthday celebrations, cultural events, happy hours, holiday parties etc. Assist with logistics when employees visit from other Verition offices. Maintain inventory of office supplies and order as needed. Partner with the building staff to ensure the pantry/kitchen with all necessary supplies and ensure all items are consistently replenished. Order Fresh Direct and unpack groceries when delivered. Clean out the fridge and discard contents prior to restocking. Receive and sort incoming deliveries and mail Ensure the office is always neat and presentable. Assist the HR team with onboarding and offboarding of employees. Partner with HR to maintain and communicate office updates as necessary. Required Experience/Skills: 5+ years of experience supporting senior executives or C-suite leaders, with previous financial services experience required. High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Slack, Zoom). Exceptional organizational and time-management skills. Strong oral and written communication skills. Ability to work independently and in collaboration with a team in fast-paced environment. Strong attention to detail and a high level of accuracy. Proactive problem-solving and a “no task too small” attitude. BS/BA or equivalent required.