Executive administrative assistant jobs in Palm Springs, CA - 61 jobs

TempToFT Our client is seeking a professional and proactive Executive Operations Assistant to oversee daily operations in their luxury real estate office. This critical role ensures seamless business operations, exceptional client and agent support, and full coordination and execution of team-sponsored events - all while maintaining a polished office environment that reflects the sophistication of their brand. The ideal candidate is detail-oriented, resourceful, and anticipates the needs of a luxury real estate office managing high-value sales, leasing, marketing, and exclusive community events. Qualifications: Previous experience in real estate office administration, luxury hospitality, or executive support. Strong organizational, time management, and multi-tasking skills. Proficiency with Microsoft Office Suite, Google Workspace, CRM systems, and transaction software. Professional appearance and polished communication skills. Ability to work independently, exercise discretion, and maintain confidentiality. Marketing and design skills (e.g., Canva, Adobe, or similar platforms). Licensed real estate agent is a plus. Personal Attributes: Proactive and solutions-oriented. Highly detail-driven with strong follow-through. Team-oriented but capable of working independently. Confident, approachable, and professional in appearance and demeanor. Passion for luxury real estate and client service excellence. Duties and Responsibilities: Transaction & File Management Maintain compliance-ready transaction files from listing to close. Track escrow timelines, disclosures, and required documents. Manage leasing portfolio, listings, and contracts. Maintain and update a Google Docs timeline for the lease listings portfolio, clearly noting monthly availability for each property. Business Operations & Finance Prepare and track commission reports, invoices, and expense reports. Coordinate weekly Open Houses: Schedule and input days/times into the MLS. Advertise through Constant Contact, Facebook, and Instagram. Manage logistics with agents, guard gate, and placement of open house signs. Manage and maintain inventory of For Sale, Open House, and For Lease signs, ensuring proper signage and lockboxes are available at all times. Keep inventory of listing brochures and marketing materials. Maintain a clean and organized office environment daily. Assist with financial oversight, budgets, and vendor payments. Maintain proper check-in, logging, and accounting for any lease checks received at the office. Maintain accurate records for accounting, vendors, and reporting. Marketing & Communications Create, design, and distribute postcards, flyers, and digital marketing collateral. Manage mailing lists and coordinate direct-mail campaigns. Coordinate and execute team-sponsored events, including planning, logistics, vendor communication, and on-site management. Ensure brand consistency across all marketing channels and community presence. Office Management Oversee office supply inventory and maintain a highly organized supply room. Manage phone calls, front desk inquiries, and visitor reception. Organize and document weekly office team meetings. Promote a professional, positive, and collaborative office culture. Maintain strong professional relationships with Club and HOA management. Agent & Staff Support Provide onboarding support for new agents, including systems setup and training. Serve as the first point of contact for agent and client needs. Anticipate and address future operational needs/issues and report to management. Assist with property inventory, termite inspections, and repair coordination with vendors. Support agents with client reviews and service follow-up. Full-time Pay = $27

Job Description Job Brief: Responsible Executive Assistant to support the Executive Director. The job responsibilities include providing high-quality administrative and clerical assistance. To be successful in this role, you should be proactive, meet deadlines, have a strong ability to multi task and excellent communication and organizational skills. Sensitive to confidential information and professional etiquette. Previous Administrative experience and strong competencies in office management and current technology is required. Main Job Responsibilities: arrange and coordinate meetings and events prepare and edit correspondence, communications, presentations and other documents design and maintain spreadsheets and databases file and retrieve documents and reference materials conduct research, collect and analyze data and prepare reports as directed answer and manage incoming calls monitor, screen, and respond to incoming communications as directed receive and interact with staff, vendors, volunteers, and resident coordinate project-based work assist with event planning and marketing efforts as directed other duties as assigned Education and Experience: Minimum of 3 years experience as an Executive and/or Administrative Assistant with excellent computer skills and in-depth knowledge of relevant software. MS Office suite (Excel, Word, PowerPoint) along with Google Suite, email and internet research. High School diploma required; college education preferred. May be subject to background check and random drug testing.

Description: The Executive Assistant provides administrative and project coordination support to the Center Director to ensure DOL and corporate deliverables, internal and external communications, and special projects are accomplished in a timely manner with quality and accuracy. Essential Functions Provide high-level auxiliary support to accomplish administrative tasks with a center-wide impact or to support corporate or regional deliverables. Maintain a contemporary reports control system and project management methodologies to ensure all required recurring plans, standard operating procedures, and reports are submitted accurately and on time. Function as a clearing house to gather information and review drafts for special projects such as corrective action plans, responses to audits, etc., and provide feedback to management as needed to ensure quality. Attend weekly director meetings, takes minutes with a focus on action items, distributes to appropriate staff and follow up with assigned. Assist in maintaining the Center Workforce Council and Community Relations Council by maintaining rosters, assisting in organizing meetings, recording minutes, and providing ongoing correspondence. Monitor all corporate and DOL issuances, distribute to staff, and initiate appropriate responses for the Center Director's review: monitor established due dates and collaborate with management to ensure deliverables are submitted on time. Manage the center directorate and conference room schedules as needed. Provide routine administrative tasks such as answering phones, managing correspondence, greeting visitors, filing systems, ordering supplies, and mail management. Participate in department meetings and all mandated PRH and Strategix training. Maintain accountability of staff, students, and property and adhere to safety practices. Promote a harassment-free environment. Utilize information systems and handle student data in strict adherence to Job Corps and Strategix policies to protect student's personally identifiable information (PII) and reduce network security threats. Adhere to and model Strategix servant leadership culture values: Honor Others, Inspire Vision, Choose Integrity, People First, Balance Focus with Flexibility, Serve with Humility, and Innovate and Disrupt. We are committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Requirements: Qualifications and Experience Minimum Post-secondary degree or certification in business, project management, or related field and three years of business office experience, or equivalent combination of education and experience. Ability to work independently and use good judgment. Excellent interpersonal, customer service, and written/verbal communication skills. Requires the ability to keyboard accurately at 50 wpm. Extensive knowledge of composition, grammar, spelling, and punctuation. Preferred Bachelor's degree in business or project management professional (PMP) certification and five years related business office experience Other Duties Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This is not intended to be all-inclusive. Employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate with or without notice. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning device and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to outdoor weather conditions ranging from cool in Winter to extreme heat in the Summer and Fall months, and occasional poor air quality. The noise level can vary from moderate to loud.

The Role Supports the Director, Operations team, and Procurement team, as a liaison between facility/building/housekeeping vendors. Manages cage inventory, generating purchase orders (PO's) and ordering of supplies. Supports with Administrative duties as requested by Director, along with managing vendor invoicing, billing processes, discrepancies, and reconciling PO's. Cross trains in other departments and provides support when needed. Maintains excellent service standards to other departments within the organization. Ensures mail and general DC correspondence are responded to daily. Creates and tracks facilities inventory and may support with procurement reports as needed. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact The primary functions of this role, include but are not limited to: Supports the Director of Engineering & Facilities with administrative duties. Performs procurement duties, alongside Supplies team, to process invoices/PO's Interfaces with Operations and Fulfillment leadership. Ensures all DC-supplies requests are tracked, responded to, and fulfilled. Creates and runs ad hock reports as needed by Director. Processes Expense Reports, P-card billing for Director each month. Follows up with Floor leads on important deliveries, supplies, packages needed by Front Office team. Who You Are Ability to multi-task in a fast-paced environment Possesses a high degree of dependability, integrity, and people skills Highly motivated, a team player and motivated self-starter We'd love to hear from people with Experience working in a warehouse environment and knowledge of inventory control processes Associates Degree 2-4 years related experience. Must be able to take responsibility and ownership of their work. Ability to multi-task in a fast-paced environment. Possesses a high degree of dependability, integrity, and people skills Must be able to work with little supervision. Excellent verbal and written communication skills Ability to speak effectively in front of groups of employees. Bilingual in English and Spanish Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities Highly motivated, a team player and motivated self-starte Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra. Knowledge of warehouse related software. What We'll Give You - Competitive Pay and Bonuses - We've created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they're valued. Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees' needs to get out, get healthy and come back stronger than ever. Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras Growth and Development - Deckers Brands was built on the idea of pursuing passion. That's why we offer extensive opportunities and support for personal and professional development. Health and Wellness - There's nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. $24.00 - $27.00 per hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Moreno Valley, CA distribution center. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all of the other beautiful parts of your identity.

Essential Duties And Responsibilities Other duties may be assigned. Open work orders prior to maintenance and close work orders once complete by maintenance. Complete discrepancy sheets of squawks or due events for the maintenance technician. Update aircraft logbook binders to include event status sheets, Airworthiness Directives, etc. Update and prepare logbook entries for sign-off by maintenance technicians and update original aircraft logbooks with new maintenance entries. Submit invoices to the department, track delivery of parts, and ensure payment. Manage inventory which includes ordering parts and cleaning supplies for operations Submit warranties and track through payment into the appropriate account. Perform research for Airworthiness Directives, Service Bulletins, etc. Add Service Bulletins, Service Letters, etc., to pertaining aircraft in the RMS system. Extract flight information from the G1000nxi data cards and input them into Google Earth. Schedule oil and other hazardous waste pickups in addition to environmental supplies. Answer phones, respond to emails, file paperwork, and distribute mail to Aviation personnel. Clean office, hangar, and assist in cleaning and disinfecting aircraft. Maintain aircraft maintenance records per Federal Aviation Regulations for each aircraft. Ensure all aircraft documents are complete for airworthiness after inspections/repairs. Have maintenance records readily available upon FAA request.

About University Enterprises Corporation at CSUSB ) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Staff, Full Time, Non-Exempt, Non-State, Benefited position. Salary: $4,416.67- $5,378.00 per month. Location: UEC Corporate Office, CSUSB Campus. Work Schedule 40 hours per week. 8:00AM to 5:00PM, Monday through Friday. Some evenings for Board or campus events. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of UEC's Executive Director, the Executive Assistant will work independently to: Executive Support Manage the Executive Director's calendar, coordinate high-level internal and external meetings, and assist with campus-wide initiatives Draft and edit executive communications, reports, policy drafts, and presentation materials Support the planning and execution of special events and board engagements led by the Executive Office Maintain discretion in handling sensitive and confidential matters with campus and community stakeholders Governance & Board Administration Coordinate UEC Board of Directors and subcommittee meetings (e.g., Audit, Finance, Commercial Enterprises, Campus Dining Advisory, Campus Bookstore Advisory). Prepare agendas, meeting packets, and official minutes; manage logistics, notifications, and public documentation in alignment with compliance guidelines. Maintain governance records and follow up on board action items. Business Operations Coordination Schedule and support meetings for internal business units and advisory committees. Assist with monthly invoices and respond to vendor inquiries in coordination with Finance. Support vendor engagement and communications across departments, including procurement tracking, file routing, and service coordination in collaboration with the Business Operations Manager. Assist with file management and organization efforts to increase accessibility of shared drives and physical records across UEC departments. Update website content, manage Pepsi product inventory, and assist with social media coordination in collaboration with the Business Operations team. HR/Payroll Administrative Support Provide logistical and clerical support for HR and Payroll-related tasks, including: Scheduling meetings and training. Collecting and organizing employment-related documentation. Supporting timekeeping and document routing workflows. Preparing communications related to HR updates and programs. Serve in a supporting role to the Human Resources Manager to help coordinate HR activities and maintain efficient recordkeeping practices. Serve as a support liaison to reduce the administrative burden on HR and Payroll staff. Sponsored Programs Operating Agreement Support Provide limited administrative support to ensure UEC fulfills documentation and process requirements under the Sponsored Programs Administration (SPA) operating agreement. Assist with internal routing of forms requiring signatures and tracking of travel, reconciliation, or compliance-related documentation in collaboration with the UEC Executive Office. This support is not a direct assistant role to SPA but contributes to maintaining operational alignment between UEC and SPA processes. General Administrative Support & Supervision Serve as the point of contact for Executive Office inquiries and communication. Supervise part-time staff and student assistants as assigned. Assist in organizing, digitizing, and maintaining shared files and documentation across multiple departments. Coordinate office supplies, vendor contracts, service orders, and related administrative needs. Perform other duties assigned in support of enterprise success. Minimum Qualifications Education: Equivalent to two years of college. Experience: Minimum of 2-4 years of experience in a high-level executive administrative support role. Other: Strong written and verbal communication skills with attention to detail and accuracy. Proficiency in Microsoft Office Suite; familiarity with Adobe Acrobat, DocuSign, and website CMS tools. Ability to manage sensitive information with discretion, meet deadlines, and work independently and collaboratively. Preferred Qualifications Bachelor's degree. Experience supporting executive leadership or governing boards. Familiarity with the CSU system, higher education institutions, or auxiliary organizations. Working knowledge of PeopleSoft and HRIS systems. Familiarity with Sponsored Programs Administration. Supervisory experience or experience coordinating student/part-time staff. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at UEC-HR@csusb.edu Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at UEC-HR@csusb.edu. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal Hourly rate $22.12 per hour. OVERVIEW OF POSITION: Under general supervision, performs a variety of general administrative support activities for the efficient operation of assigned office/service line. Serves as primary point of contact for matters related to service line. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary. ESSENTIAL FUNCTION: Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc. Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Orders office and program supplies; researches options with vendors and suppliers. May deliver scheduling services, based on the service lines needs. Performs other duties as assigned. EDUCATION: Typically requires H.S. Diploma or national equivalent. EXPERIENCE: 1 to 2 years' experience, or equivalent combination of training, education and experience to perform the job successfully. KNOWLEDGE, SKILLS, ABILITIES: Demonstrated proficiency with MS Office applications (Word, Excel, Outlook). Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public. Ability to maintain customer service orientation and professionalism in all interactions. Ability to exercise independent judgment and employ basic reasoning skills. Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements. The working conditions are generally favorable. Lighting and temperatures are adequate, and there are no unpleasant or hazardous conditions caused by noise, heat, dust, etc. The position requires occasional standing, bending, reaching, stooping, squatting, kneeling, grasping, lifting and twisting. Carrying/Lifting: Occasional / Up to 30 lbs. Standing: Occasional / Up to 3 hours per day Sitting: Constant / Up to 8 hours per day Walking: Occasional / Up to 3 hours per day Repetitive Motion/Activity: Keyboard activity, telephone use, writing Visual Acuity: Ability to view computer monitor and read newsprint Travel: None Environmental Exposure: None

Welcome and thank you for your interest in the Palm Springs Unified School District. Lifelong Learning Starts Here! The Palm Springs Unified School District has sixteen elementary schools, five middle schools, four comprehensive high schools, one continuation high school, alternative education programs, one independent study program, and several headstart/state preschools. In striving to meet the needs of a diverse student body, the District provides a wide array of programs, including special education, instruction for English Learners, Career Technical Education (CTE), athletics, advanced placement, Title I, GATE, and many other services. It is our Mission that all members of Palm Springs Unified School District are united in our commitment to equity. We are committed to cultivating and preserving a culture of inclusion and connectedness. With a diverse team of employees, we are able to grow and learn better together. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and District's achievement as well. In recruiting for our District, we welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs. We create deep, meaningful learning opportunities, build professionalism, and engage parents and community, to ensure success for all students. All students graduate with the skills, capacities and confidence needed to succeed in a rapidly changing world. Palm Springs Unified School District Believes in Student Success: We foster - A growth mindset - Emotionally safe and inspiring learning environments - An every-student, every-day mentality - Highly engaging learning opportunities - Instruction that is tailored to student needs - Learning that propels students towards meeting their full potential Join our PSUSD Team! See attachment on original job posting A Transfer employee may apply for an opportunity in which they are currently probationary or regular. All other employees may apply for a promotional opportunity once they have completed their probationary period in their current position. Substitutes do not qualify to apply for this transfer/promotional position. To receive the password to submit your online transfer/promotional application, please call **************, option 1 Classified HR - Abby or option 2 Certificated HR - Aylin. LICENSES AND OTHER REQUIREMENTS: Valid CA Class C Driver's License and Evidence of Insurability. Typing certificate providing proof of ability to type 45 WPM. Valid First Aid and CPR Certificates (desired). Applications WILL NOT be considered without the following document(s) attached to this application before application deadline: 1) Proof of High School Graduation (HS diploma, HS transcripts, or GED). 2) A five minute Typing Certificate validating ability to type a minimum of 45wpm Net Speed. Typing certificates from other credible organizations may be accepted. (Must include letterhead and authorized signature - No online typing certificates accepted) 3) Application must be completed in its entirety (Record of Work Experience) - Applications not completed in its entirety will not be considered. 4) Completion of the Target Success Sketch is required and must be completed before application deadline. Target Sketch is available through your Ed-Join.org account. An application with an incomplete Target Sketch questionnaire may subject applicant to disqualification. If you have not taken the Target Sketch questionnaire, a notification will appear after you submit your application through Ed-Join. PSUSD TYPING TEST APPOINTMENT: Available time slots: Monday - Friday 8:00am - 3:00pm Schedule an appointment at: ************************ or find the direct link under the section 'Links Related To This Job'. Refer to the job posting for a list of required skills or if you have any questions or need further clarification, please contact the email address listed in the posting. A Transfer employee may apply for an opportunity in which they are currently probationary or regular. All other employees may apply for a promotional opportunity once they have completed their probationary period in their current position. Substitutes do not qualify to apply for this transfer/promotional position. To receive the password to submit your online transfer/promotional application, please call **************, option 1 Classified HR - Abby or option 2 Certificated HR - Aylin. LICENSES AND OTHER REQUIREMENTS: Valid CA Class C Driver's License and Evidence of Insurability. Typing certificate providing proof of ability to type 45 WPM. Valid First Aid and CPR Certificates (desired). Applications WILL NOT be considered without the following document(s) attached to this application before application deadline: 1) Proof of High School Graduation (HS diploma, HS transcripts, or GED). 2) A five minute Typing Certificate validating ability to type a minimum of 45wpm Net Speed. Typing certificates from other credible organizations may be accepted. (Must include letterhead and authorized signature - No online typing certificates accepted) 3) Application must be completed in its entirety (Record of Work Experience) - Applications not completed in its entirety will not be considered. 4) Completion of the Target Success Sketch is required and must be completed before application deadline. Target Sketch is available through your Ed-Join.org account. An application with an incomplete Target Sketch questionnaire may subject applicant to disqualification. If you have not taken the Target Sketch questionnaire, a notification will appear after you submit your application through Ed-Join. PSUSD TYPING TEST APPOINTMENT: Available time slots: Monday - Friday 8:00am - 3:00pm Schedule an appointment at: ************************ or find the direct link under the section 'Links Related To This Job'. * Proof of HS Graduation (Proof of High School graduation or equivalent (HS diploma, HS transcripts, or GED) * Typing Certificate (A five minute Typing Certificate validating ability to type a minimum of 45wpm Net Speed. Typing certificates from other credible organizations may be accepted. (Must include letterhead and authorized signature). NO ONLINE TYPING CERTIFICATES WILL BE ACCEPTED) Comments and Other Information SUMMARY: Under the direction of the elementary school Principal, perform a variety of clerical and secretarial duties to relieve the Principal of administrative and clerical detail; coordinate flow of communications and information for the administrator; prepare and maintain a variety of manual and automated records and reports related to assigned activities; ensure compliance with site financial, legal and administrative requirements; provide oral and written translation between English and a designated second language. JOB REQUIREMENTS: MINIMUM QUALIFICATIONS: Graduation from high school and three years of clerical or secretarial experience involving frequent public contact. PLEASE NOTE: *Current TEAMS 2 employees will be given first consideration. • Palm Springs Unified School District Nondiscrimination Statement The Palm Springs Unified School District is committed to equal opportunity for all individuals in education and employment. The District prohibits unlawful discrimination, including discriminatory harassment, intimidation, and bullying, of any student by anyone, based on the student's actual or perceived race; color; ancestry; nationality; national origin; immigration status; ethnic group identification; ethnicity; age; religion; pregnancy, childbirth, termination of pregnancy or lactation, including related medical conditions or recovery; parental, marital, family status; physical or mental disability; medical condition; sex; sex stereotypes; sex characteristics; sexual orientation; gender; gender identity; gender expression; or genetic information; or, association with a person or group with one or more of these actual or perceived characteristics in its programs, activities, and provides equal access to the Boy Scouts and other designated youth groups. (PSUSD BP 410, 1312.3, 5131.2, 5145.3, 5145.7, 5145.9). Students have the right to a free public education, regardless of immigration status or religious beliefs. More information about these rights is available from the California Attorney General, Know Your Rights. Learn more about Title IX, Student Rights Under Title IX. For questions or complaints, contact: Title IX Coordinator and Equity and Compliance Officer Dr. Antonia Hunt, Director - Title IX and Compliance ************ Ext: 4805026 ADA/Title II Coordinator-Students and Section 504 Coordinator Laura Meusel, Executive Director, Student Support Services ************ Ext: 4805102 ADA/Title II Coordinator - Staff Clayton Hill, Assistant Superintendent of Human Resources All are located at:150 District Center Dr. Palm Springs, CA 92264 Notice of Title IX Nondiscrimination

WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field. We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including: Ongoing HR support Competitive benefits packages including- Health, Dental, Vision & Life insurance Our very own JLM Rewards incentive program THE IDEAL CANDIDATE The ideal candidate has a proven track record of working in construction and/or transportation They thrive in a fast paced and a team oriented environment. They get excited about construction projects as well as completing assignments on time. An individual who will do well in this position is self oriented, organized, a great communicator, and approachable. Comfortable working within a team environment at the project site. KEY RESPONSIBILITIES/SKILLS Prepares and submits customer invoices. Code, post invoices in accounting system. Research and solve payment discrepancies. Documents financial transactions by entering account information. Maintains financial security by following internal control. Process weekly accounts payable payments in accounting system. Check, verify and enter invoices for payment. Sort, code and enter accounts payable data. Analyze discrepancies and unpaid invoices. Collect, confirm, and process timesheets. Provide administrative support for the Accounting Supervisor. Find and use accounting data to resolve accounting problems and discrepancies. Perform filing and general administrative tasks. Other duties as assigned PERKS OF JOINING JLM We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $30.00 - $35.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

Number of Openings (at the time of posting): 1 Salary: ($3,565 - $4,571 monthly) Length of Work Year: Full-time: 8 hours Work Year: A Work days/year: 245 days Work hours: 8:00 am - 4:30 pm M-F (Work hours subject to change due to internal transfers) Location: District-Wide (Site subject to change due to internal transfers) JOB QUALIFICATIONS Education: High School Diploma or General Education Diploma Experience: Prior job related experience One year of recent experience operating a telecommunications system desirable Skills: Knowledge of Google Applications (preferred) Required Attachment: Typing certificate requirement is currently being waived. OUR DISTRICT: Our mission is to create high-quality relevant learning opportunities for all in a safe and caring environment. We will develop a high-quality, caring staff who will be dedicated to learning, and connect students to their education and potential goals. We will care for all students while developing a growth mindset through collaboration, creativity, communication, and critical thinking. APPLICATION DIRECTIONS: Answer all questions completely and accurately. Failure to fully complete application may result in disqualification. If you attach a drivers license or any document with a photo of yourself and/or indicating your age, your application will be automatically rejected and screened out. Do not attach a driver's license, DMV records or any forms of identification. Employment is contingent upon passing a pre-employment clearance which consists of a live scan fingerprint clearance, a drug screening and a current verification of a negative TB assessment or chest x-ray. A physical exam may also be required depending on the position.

Support the Transportation department in daily reporting, tracking, and scheduling. Enhance the distribution center administrative function by providing a strong, well-rounded administrative skill set and work ethic. Occasional overtime may be required. This position manages a high volume of work in a moderately pressured but friendly environment. Attention to detail and sense of urgency is critical. Must manage conflicting priorities of various people you support through excellent time management and excellent internal communication.

This position is highly visible and is often the first contact people have with the City. The employee serves as the Administrative Assistant to the Finance Director and provides a broad range of administrative, clerical, and customer service support to the Finance Department, City administration, and the public. The employee must be able to work with minimal supervision, exercise independent judgment, prioritize competing demands, and handle confidential and sensitive information with discretion. This is a full-time, non-exempt position that reports directly to the Finance Director. * Serves as Administrative Assistant to the Finance Director, providing direct clerical, administrative, and organizational support * Interfaces with the public, elected officials, vendors, auditors, and City employees on a daily basis * Serves as primary receptionist for City Hall; answers and directs telephone calls, and takes messages * Provides general information to the public including telephone numbers, directions, departmental contacts, and community or City events * Uses independent judgment in prioritizing tasks, coordinating schedules, and resolving routine administrative matters * Provides administrative support to the Finance Department, including filing, data entry, document preparation, scanning, copying, and records maintenance * Assists the Finance Director with scheduling meetings, maintaining calendars, preparing correspondence, and organizing departmental documents * Assists with finance-related administrative functions such as accounts payable, accounts receivable, utility billing support, purchase order tracking, or other clerical finance duties as assigned * Types, posts, and maintains monthly bank deposit schedules, public notices, announcements, and meeting room schedules * Maintains bulletin boards and public-facing informational displays within City Hall * Maintains copies of newspaper advertisements, public notices, contracts, and other official City publications * Retrieves and distributes messages from answering systems and other communication platforms * Schedules reservations for City facilities and meeting rooms and maintains related calendars * Assists with records management and ensures documents are maintained in accordance with applicable retention schedules * Provides administrative assistance to other departments as directed by the Finance Director * Performs related work as required REQUIRED KNOWLEDGE AND ABILITIES * Knowledge of proper telephone etiquette and professional customer service practices * Knowledge of administrative office procedures and clerical support functions * Knowledge of basic accounting or finance office procedures preferred * Knowledge of basic computer applications including word processing, spreadsheets, email, and office software * Ability to analyze routine administrative problems and implement appropriate solutions * Ability to use general office equipment such as personal computers, copiers, fax machines, scanners, adding machines, and telephone systems * Ability to maintain confidentiality and exercise discretion when handling sensitive financial and personnel information * Ability to deal tactfully and professionally with difficult customers or situations * Ability to organize tasks, set priorities, and manage multiple responsibilities * Ability to communicate effectively, both orally and in writing EQUIPMENT / JOB LOCATION The employee will operate standard office equipment including a personal computer, adding machine, copier, fax, scanner, telephone system, camera, VCR, and other office equipment as needed. The employee will work primarily indoors and may be required to lift objects weighing up to 30 pounds. EDUCATION AND EXPERIENCE * Graduation from an accredited high school * Previous work experience as an administrative assistant, receptionist, clerical worker, or in a municipal or finance office environment preferred * Experience providing administrative support to management or department directors preferred * Must have good oral and written communication skills EQUAL EMPLOYMENT OPPORTUNITY STATEMENT The City of Spring Hill is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by law. If you need assistance or accommodation due to a disability, please email Kelly Tenace, HR Director at ************************.

Job Summary: The Administrative Assistant is responsible for all administrative and departmental functions in assisting the management team within assigned areas. May support multiple managers and/or department heads. Oversees the work of other entry level clerical support staff as requested. Responsibilities include but are not limited to providing departmental administrative support, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Perform other duties as needed. Education and Experience: Associate's Degree or two years of college required. Experience may be considered in lieu of degree. Minimum three years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting. Knowledge and Skills: Knowledge of medical terminology preferred. Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills. Operate and troubleshoot basic office equipment required for the position. : Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position. Licensures and Certifications: Valid Driver's License required at time of hire.

Come Grow With Us! LiveHappy is the largest indoor cannabis facility in the state of CA!We are poised for growth and opportunity for all our employees. We need a highly meticulous and proactive Administrative Assistant to support the Director of Facilities. The ideal candidate is obsessively detail-oriented, thrives on organization and precision, and is constantly monitoring emails, files, deadlines, and schedules. This role requires strong follow-through, an ability to anticipate needs, and a structured approach to project management. Success in this role depends on daily oversight of employees, projects, inventory, and follow-ups, and an ability to ensure nothing slips through the cracks. The ideal candidate will excel at managing checklists, tracking projects, and keeping the busy director informed of all necessary details in real-time. Key Responsibilities: 1. Administrative Support Constantly monitor and manage emails, ensuring no detail is overlooked. Proactively flag urgent items, ensuring real-time responses and rapid follow-ups. Manage daily checklists and task lists, keeping the Director informed of outstanding items 2. Calendar Management Maintain and coordinate multiple calendars, preventing conflicts and overlaps. Issue daily reminders for critical deadlines, ensuring seamless execution of projects. Create structured systems for tracking pending approvals, follow-ups, and meetings. 3. Email & Communication - Real-Time Tracking & Follow-Ups Represent the Director in coordinating/communicating with internal teams and external contacts when required. Monitor email inbox throughout the day, categorizing and prioritizing responses. Track outstanding requests and ensure responses are followed up on promptly. Log important discussions and requests, keeping accurate records for reference. Act as a liaison between the Director and other departments to facilitate smooth communication. Manage ongoing updates and reports to keep the Director informed of progress on key tasks. 4. Project Coordination Track and manage assigned projects to ensure deadlines and deliverables are met. Prepare updates, summaries, and detailed notes for the Director. Anticipate and address potential scheduling or workflow conflicts proactively. 5. General Office Duties Ensure filing systems are clear, organized, and updated daily. Anticipate the Director's needs by proactively preparing documents and summaries. Ensure all tasks are completed with a high level of accuracy and attention to detail. Qualifications: Minimum of 3-5 years of experience as an administrative assistant in a high-pressure, corporate environment. Expert-level proficiency in Microsoft Word, Excel, and Outlook. Must be able to create advanced spreadsheets, automate reports, and manage complex document formatting. Extreme organization and multitasking capabilities-must be able to juggle multiple high-priority tasks simultaneously without missing deadlines or details. Proactive and independent work ethic-must be able to anticipate needs, take initiative, and execute tasks without waiting for direction. Preferred Skills: Knowledge of project management tools or software. Prior experience supporting executives or administrative leaders is a plus. Familiarity with CRM systems or data entry tools is an asset. Why Join Us? Work directly with the team and gain valuable insight into the LiveHappy operations. Be part of a dynamic and innovative team. Opportunity for professional growth and development.

ADMINISTRATIVE ASSISTANT ; A remote admin job may be a good option if youre looking for a career that allows you to work from home and manage your hours. But what is a remote admin job, exactly? And what skills do you need to succeed in this career field? A remote admin job generally refers to any administrative work that can be done remotely, such as data entry, customer service, or scheduling. Many businesses are now looking for employees who can do these tasks from their home office, as it can save the company money on overhead costs and attract a larger talent pool. If you have these skills and are interested in working from home, a remote admin job may be an excellent option. What Is an Administrative Job? Within the role of administrative support, the tasks can vary greatly depending on the field and the business or professional you are supporting. At its core, however, an admin job involves tackling routine tasks required for companies to function. With technological advances, many admins can now work from home, as they can answer phone calls, tap into company software and documents, and interact with coworkers from their home office. What Industries Can You Work in as an Admin? A role in administration is an excellent choice for anyone wanting the flexibility of career mobility between industries. You can pursue a field that aligns with your interests and passions, and you will have the opportunity to learn new skills and knowledge. The best part about a career in administration is that you can work in various industries, including healthcare, education, business, and government. In addition, you can find employment opportunities in both the private and public sectors. Whether youre looking for a job in a large corporation or a small business, theres sure to be an administrative role right for you. Is an Administrative Job Right for You? If youre considering a career in remote administration, there are a few key traits that will help you succeed: Self-motivation: When working remotely, getting sidetracked or becoming bogged down with distractions can be easy. Staying on task and maintaining a good work-life balance is essential. Organizational skills: As an admin, youll likely juggle multiple tasks and deadlines. Staying organized and prioritizing your work will be critical to your success. Communication skills: Since youll often be the first contact that other employees and the public have with a company or executive, its crucial to have strong communication skills. This includes effectively communicating via email, phone, and over video. Technical skills: Regardless of your industry, you will need essential technical skills to work effectively from home. However, if you dont have these skills, there are often training programs available to help you get up to speed. Admin Job Description: What Does an Admin Do? In a remote admin job, the specialist is responsible for supporting an executive, a team or department, or an entire business. Depending on the scope of the role, this can include scheduling appointments, handling correspondence, and managing social media accounts. The duties of a remote admin vary depending on the specific needs of the individual or team they are supporting. However, some everyday duties are typically included in most admin positions, such as: Answering and routing phone calls Scheduling appointments and meetings Handling correspondence Managing social media accounts Preparing reports Providing customer service Maintaining files and records Processing payments Booking travel arrangements How to Become a Remote Admin There are many different career paths you can take as a remote administrator, and many entry-level positions are available without a formal degree. You could move into management or become a specialist in a particular area (such as managing an executives schedule and travel arrangements). Some admin professionals have used their experience to grow their freelance careers by focusing on bookkeeping, email, or social media management careers. If youre interested in moving up within the field of remote administration, here are some things to keep in mind: Experience in multiple administration areas will make you more marketable and better equipped to oversee managerial duties. Pursuing a degree or certification in business administration can help you stand out from other candidates and give you the skills and knowledge needed to pursue leadership roles. Networking with other professionals in the field is a great way to get your foot in the door. Creating Work-Life Balance With a Remote Admin Role If youve determined that a remote admin role is a great fit, use the following tips for success as you launch your remote career. Set regular hours and stick to them. Setting boundaries will help you avoid working long hours and prevent burnout. Make time for wellness every day. Whether taking a walk, reading a book, or taking a yoga class, carving out some me time will help you relax and recharge. Stay connected with friends and family. Working remotely can be isolating, so staying connected with your loved ones is essential. Get out of the house. Working from home can be great, but getting out once in a while is essential. Take advantage of the time youre saving by not commuting and visit new places, go on hikes, or check out that restaurant youve been meaning to try. Invest in a good work setup. A comfortable and ergonomic workspace will help you be more productive and efficient when working from home. Make sure your desk is at the right height, your chair is comfortable, and you have enough light. Take breaks throughout the day. Just because youre working from home doesnt mean you must be glued to your desk all day long. Get up and stretch, take a walk, or grab a snack. Taking breaks will help you stay focused and avoid burnout. If you're ready to find the job that fits your career and work-life balance goals, we can help! With jobs posted daily in over 50 categories, there's something for everyone. Take the tour and discover all that a FlexJobs membership has to offer.

Benefits: Opportunity for advancement Paid time off Training & development Position OverviewSuccessful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills. Job Responsibilities Prepares correspondence, memoranda, reports, etc. May initiates routine and non-routine correspondence May book travel and reconcile expense reports Answers telephone calls, greets visitors, and resolves routine and complex inquiries May schedule appointments & meetings May enter in new job into ServiceMaster CRM, captures relevant customer and job information May utilize the assistance of one or more support staff members on a reporting or project basis Operates a personal computer and appropriate software packages or its equivalent May follow up with customer on work performed May call customers to collect payments May assist other departments within the company Understands ServiceMaster operating systems and the services we offer Job Requirements High school diploma/GED required Previous administrative assistant experience preferred but not required Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required Comfortable with using multiple types of software Personal time management and organizational skills Verbal and written communication skills Dependable and adaptable to operate within a fast-paced work environment Ability to manage highly confidential information Physical Demands and Working ConditionsThe physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Incumbent must be prepared to: Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects. Sitting for long periods of time while using office equipment such as computers, phones etc. Fingering and Repetitive motions, such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment. Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen. Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating. Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. Compensation: $15.00 - $20.00 per hour Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision. Our environment is a diverse community where successful people work together to achieve common goals. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

SUMMARY DESCRIPTION Performs the full range of administrative and secretarial, duties of a complex nature in support of assigned administrative, academic, or student services departments. DISTINGUISHING CHARACTERSTICS The Administrative Assistant II classification is distinguished from the Administrative Assistant I classification in that the Administrative Assistant II performs the full range of administrative support and complex secretarial duties independently including travel approvals and reimbursement, hiring paperwork approvals for hourly and temporary employees, acts as a liaison for board items, makes recommendations and applies budget transfers. SUPERVISION RECEIVED AND EXERCISED Receives general direction from appropriate supervisor; checks with supervisor regarding non-routine assignments. May provide technical and functional direction to assigned student workers. REPRESENTATIVE DUTIES The following duties are typical for this classification. * Assists assigned administrator in meeting reporting requirements, functional responsibilities, and research objectives; organizes functions and activities promoted by the program area. * Reviews, updates, and informs the supervisor and others of essential timelines; discusses and reviews calendar of events on a regular basis with assigned administrator to ensures timely coordination of office activities and status of assigned projects; develops schedules related to department activities and services. * Develops and maintains assigned calendars, schedules, and appointments; coordinates and arranges meetings. * Collects, researches, compiles, analyzes, verifies, summarizes, records, and evaluates information; prepares and distributes narrative, statistical, and financial data, and provides recommendations, completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. * Oversees projects independently as assigned ensures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions, or information as appropriate. * Answers phones and responds to questions and requests for information; communicates information in person, via email, or by telephone where knowledge, and interpretation of policies and procedures are necessary. * Serves as liaison for assigned administrator by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District, College, Department, or program area policies and procedures, or referring callers to the administrator or others as necessary. * Oversees the preparation of Board agenda items and supporting documents; ensures Board agenda items are forwarded within District timelines and legal requirements and guidelines; notifies administrator of Board requests for information or action. * Assists supervisor in the preparation and administration of program budget(s), cost estimates for budget recommendations, justifications for budget items, and allocation of funds, processes, monitors and tracks expenditures, provides budget reports; resolves budget issues and problems; interacts with others regarding deposits; processes budget/expense transfers, and recommends budget revisions; assists with travel approvals and reimbursements for department staff. * Recommends expenditures for equipment, materials, and supplies and assures their timely ordering, receipt, and storage; schedules maintenance and repairs as needed posts, monitors, and tracks invoices and other expenditures; processes conference and other reimbursements. * Provides support for supervisor in meetings and committees as assigned; attends meetings and takes notes or records proceedings; prepares and distributes agendas, background materials, and minutes as appropriate. * Prepares oral and written preliminary responses for assigned supervisor's approval; facilitates communications between assigned supervisor, administrators, students, faculty, staff, other offices, educational institutions, public agencies, and the public. * Formats, types, proofreads, updates, edits, duplicates, and distributes correspondence, notices, lists, schedules, forms, memoranda, and other materials according to established procedures, policies, and standards. * Processes information related to staff hiring and payroll processes for assigned area; prepares and/or completes forms, monitors signature process, and tracks approvals for hiring personnel. * Establishes and maintains a variety of complex, interrelated filing systems including student confidential files; establishes and maintains files for information, records, and reports including those related to budget and cost records; maintains manuals and updated resource materials. * Receives mail and identifies and refers matters to the administrator in order of priority. * Performs other duties related to the primary job duties. The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. CORE COMPETENCIES: Analyzing and Interpreting Data * Apply sorting, coding and categorizing rules * Analyze data * Read reports * Draw meaning and conclusions from quantitative and/or qualitative data Customer Focus * Attending to the needs and expectations of customer * Seeks information about the immediate and longer term needs of the customer * Anticipates what the customer may want or expect in a product or service * Works across organizational boundaries to meet customer needs Reading Comprehension * Understanding and using written information * Knows the meaning of printed words; comprehend the literal meaning of text * Make interpretations, applications, deductions, inferences, extrapolations from written information Professional and Technical Expertise * Applying technical subject matter to the job * Knows the rudimentary concepts of performing the essential technical operations Critical Thinking * Analytically and logically evaluates information to resolve problems * Follow guide, SOP or other step by step procedures for locating the source of a problem and fixing it * May detect ambiguous, incomplete, or conflicting information or instructions Attention to Detail * Focusing on the details of work content * Shows care and thoroughness in adhering to process and procedures that assure quality * Applies knowledge and skill in recognizing and evaluating details of work * Applies skilled final touches on products Using Technology * Working with electronic hardware and software applications * Using basic features and functions of software and hardware * Experiments and finds novel uses for standard features and functions * Adds, improves, modifies, or develops features and functionality Team Work/Involving Others * Collaborating with others to achieve shared goals * Engages others for suggestions and ideas Writing * Communicating effectively in writing * Using correct writing mechanics including spelling, vocabulary, grammar, syntax, punctuation, capitalization, sentence structure * Logically orders and structures ideas and progression of thought Adaptability * Responding positively to change and modifying behavior as the situation requires * Accept and adjust to changes and the unfamiliar Innovation * Imagining and devising new and better ways of doing things * Fix what is broken; find solutions and fixes with resources at hand * Finds new approaches to performing familiar tasks * Create and invent new ideas; envision the unexpected, unexplored, untried Listening * Comprehend and verbal instructions and orally presented information * Recalls or retrieves key points in a conversation * Listen actively by rephrasing others' input cogently and accurately Valuing Diversity * Shows acceptance of individual differences * Welcomes input and inclusion of others who may be different from oneself * Shows understanding and empathy for the challenges of groups seeking inclusion or dealing with perceived discrimination Lead, Advanced or Senior Level Positions Education/Training: Equivalent to the completion of high school and fifteen (15) semester units of college coursework. Experience: Four (4) years of increasingly responsible secretarial experience involving a high level of public contact, and providing secretarial support to management staff. Desired Education/Experience: Experience in an administrative office in an educational environment Equivalency Provision: In the absence of fifteen (15) semester units of college level coursework, equivalent to the completion of high school and five (5) years of increasingly responsible secretarial experience involving a high level of public contact and providing secretarial support to management staff is qualifying. Desired Experience: * Experience working in a categorically funded program within a California Community College, demonstrated by a minimum of one year of direct work experience supporting state or federally funded categorical programs, with clearly described responsibilities related to program regulations, compliance requirements, and allowable expenditures as documented in the application materials. * Demonstrated experience providing administrative and fiscal support, evidenced by at least one year of responsibility for budget tracking, processing purchase requisitions, coordinating travel and reimbursements, and monitoring categorical expenditures, with specific examples of these functions included in the application or résumé. * Proficiency in using college administrative systems (e.g., PeopleSoft, Banner, Colleague, or similar), demonstrated by regular and independent use of one or more enterprise systems for finance, human resources, student records, or institutional reporting, as described in the applicant's work history. * Demonstrated cultural competence and equity-minded practice, evidenced by direct experience working with diverse student populations in an educational or public-service setting, with application materials reflecting inclusive practices, equitable service delivery, or participation in equity-focused initiatives or training. The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and/or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. The person selected for hire will be required to complete the following pre-employment requirements: * Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate. * Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement) * Tuberculosis (TB) risk assessment * Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details). Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies. Forecasted Recruitment Timeline (please note that delays may cause adjustments to this timeline): FORECASTED RECRUITMENT TIMELINE Internal HR Screening: 2/23/26-3/6/26 Testing: 3/9/26-3/13/26 1st Level Interviews: 3/23/26-3/27/26 2nd Level Interviews: 3/30/26-4/3/26 Board Date: 5/14/26 Projected Hire Date: 5/18/26

Our client is seeking a professional and proactive Executive Operations Assistant to oversee daily operations in their luxury real estate office. This critical role ensures seamless business operations, exceptional client and agent support, and full coordination and execution of team-sponsored events - all while maintaining a polished office environment that reflects the sophistication of their brand. The ideal candidate is detail-oriented, resourceful, and anticipates the needs of a luxury real estate office managing high-value sales, leasing, marketing, and exclusive community events. Qualifications: Previous experience in real estate office administration, luxury hospitality, or executive support. Strong organizational, time management, and multi-tasking skills. Proficiency with Microsoft Office Suite, Google Workspace, CRM systems, and transaction software. Professional appearance and polished communication skills. Ability to work independently, exercise discretion, and maintain confidentiality. Marketing and design skills (e.g., Canva, Adobe, or similar platforms). Licensed real estate agent is a plus. Personal Attributes: Proactive and solutions-oriented. Highly detail-driven with strong follow-through. Team-oriented but capable of working independently. Confident, approachable, and professional in appearance and demeanor. Passion for luxury real estate and client service excellence. Duties and Responsibilities: Transaction & File Management Maintain compliance-ready transaction files from listing to close. Track escrow timelines, disclosures, and required documents. Manage leasing portfolio, listings, and contracts. Maintain and update a Google Docs timeline for the lease listings portfolio, clearly noting monthly availability for each property. Business Operations & Finance Prepare and track commission reports, invoices, and expense reports. Coordinate weekly Open Houses: Schedule and input days/times into the MLS. Advertise through Constant Contact, Facebook, and Instagram. Manage logistics with agents, guard gate, and placement of open house signs. Manage and maintain inventory of For Sale, Open House, and For Lease signs, ensuring proper signage and lockboxes are available at all times. Keep inventory of listing brochures and marketing materials. Maintain a clean and organized office environment daily. Assist with financial oversight, budgets, and vendor payments. Maintain proper check-in, logging, and accounting for any lease checks received at the office. Maintain accurate records for accounting, vendors, and reporting. Marketing & Communications Create, design, and distribute postcards, flyers, and digital marketing collateral. Manage mailing lists and coordinate direct-mail campaigns. Coordinate and execute team-sponsored events, including planning, logistics, vendor communication, and on-site management. Ensure brand consistency across all marketing channels and community presence. Office Management Oversee office supply inventory and maintain a highly organized supply room. Manage phone calls, front desk inquiries, and visitor reception. Organize and document weekly office team meetings. Promote a professional, positive, and collaborative office culture. Maintain strong professional relationships with Club and HOA management. Agent & Staff Support Provide onboarding support for new agents, including systems setup and training. Serve as the first point of contact for agent and client needs. Anticipate and address future operational needs/issues and report to management. Assist with property inventory, termite inspections, and repair coordination with vendors. Support agents with client reviews and service follow-up. Full-time Pay = $27

The Executive Assistant provides administrative and project coordination support to the Center Director to ensure DOL and corporate deliverables, internal and external communications, and special projects are accomplished in a timely manner with quality and accuracy. Essential Functions Provide high-level auxiliary support to accomplish administrative tasks with a center-wide impact or to support corporate or regional deliverables. Maintain a contemporary reports control system and project management methodologies to ensure all required recurring plans, standard operating procedures, and reports are submitted accurately and on time. Function as a clearing house to gather information and review drafts for special projects such as corrective action plans, responses to audits, etc., and provide feedback to management as needed to ensure quality. Attend weekly director meetings, takes minutes with a focus on action items, distributes to appropriate staff and follow up with assigned. Assist in maintaining the Center Workforce Council and Community Relations Council by maintaining rosters, assisting in organizing meetings, recording minutes, and providing ongoing correspondence. Monitor all corporate and DOL issuances, distribute to staff, and initiate appropriate responses for the Center Director's review: monitor established due dates and collaborate with management to ensure deliverables are submitted on time. Manage the center directorate and conference room schedules as needed. Provide routine administrative tasks such as answering phones, managing correspondence, greeting visitors, filing systems, ordering supplies, and mail management. Participate in department meetings and all mandated PRH and Strategix training. Maintain accountability of staff, students, and property and adhere to safety practices. Promote a harassment-free environment. Utilize information systems and handle student data in strict adherence to Job Corps and Strategix policies to protect student's personally identifiable information (PII) and reduce network security threats. Adhere to and model Strategix servant leadership culture values: Honor Others, Inspire Vision, Choose Integrity, People First, Balance Focus with Flexibility, Serve with Humility, and Innovate and Disrupt. We are committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Requirements Qualifications and Experience Minimum Post-secondary degree or certification in business, project management, or related field and three years of business office experience, or equivalent combination of education and experience. Ability to work independently and use good judgment. Excellent interpersonal, customer service, and written/verbal communication skills. Requires the ability to keyboard accurately at 50 wpm. Extensive knowledge of composition, grammar, spelling, and punctuation. Preferred Bachelor's degree in business or project management professional (PMP) certification and five years related business office experience Other Duties Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This is not intended to be all-inclusive. Employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required. The company reserves the right to revise or change job duties as business requirements dictate with or without notice. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning device and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 10 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to outdoor weather conditions ranging from cool in Winter to extreme heat in the Summer and Fall months, and occasional poor air quality. The noise level can vary from moderate to loud. Salary Description $23-$25 hourly