Executive administrative assistant jobs in Perrysburg, OH - 54 jobs
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Executive Administrative Assistant
Administrative Assistant
Assistant To The President
Administrative Support
Special Assistant to the President's Office
Siena Heights University 3.8
Executive administrative assistant job in Adrian, MI
Job Title: Special Assistant to the President's Office Department: President's Office Classification: Part-Time, Non-Exempt Supervises: N/A Reports to: President and Chief of Staff IS ONLY TEMPORARY AND UNTIL JUNE 2026!
About Siena Heights University:
Siena Heights University is a Catholic institution founded by the Adrian Dominican Sisters, located in beautiful Adrian, Michigan. With a student population averaging 1,700 undergraduates and 163 graduate-level students, with approximately 300 employees. The Siena Heights University mission is "to assist people to become more competent, purposeful, and ethical through a teaching and learning environment which respects the dignity of all," and the team at Siena supports the Catholic and Dominican mission and identity, which are inspired by the life and teachings of St. Catherine of Siena.
Position Overview:
The Special Assistant to the President's Office provides high-level administrative, organizational, and project support to the President. This part-time position (20-28 hours per week) requires exceptional professionalism, discretion, and attention to detail while supporting the day-to-day operations of the President's Office.
The Special Assistant plays a critical role in coordinating schedules, managing communications, supporting institutional initiatives, and assisting with special projects, ceremonies, and institutional closing efforts. This position works closely with Cabinet members and other campus partners and must handle sensitive and confidential information with the utmost care.
Essential Responsibilities:
* Manage and coordinate the President's calendar, scheduling meetings, appointments, and events with internal and external stakeholders.
* Serve as a point of contact for incoming calls and communications to the President's Office, ensuring timely and professional responses.
* Prepare, organize, and maintain documents, correspondence, reports, and briefing materials for the President.
* Take accurate and detailed meeting minutes for planning, documentation, and follow-up purposes.
* Provide project management support for special initiatives, including tracking timelines, action items, and deliverables.
* Assist with special assignments and projects for members of the President's Cabinet, as assigned through the President's Office to ensure alignment with executive priorities.
* Support planning and execution of special ceremonies, events, and institutional functions.
* Assist with institutional closing efforts, including coordination, documentation, and communication support.
* Maintain strict confidentiality related to the President's Office, Cabinet discussions, and institutional matters.
* Perform other duties as assigned in support of the President's Office.
Qualifications, Experience, Abilities and Skills Required:
Education/Certification:
* Bachelor's degree required.
* Previous experience in an executiveadministrative, special assistant, or higher-level support role preferred.
* Experience working in a confidential, fast-paced professional environment; higher education or nonprofit experience a plus.
Professional Experience:
* Minimum of 3-5 years of progressively responsible administrative or executive support experience, preferably in support of senior leadership, executive offices, or boards.
* Demonstrated experience in calendar management, scheduling, and high-level coordination.
* Proven experience working in an environment requiring a high degree of confidentiality, discretion, and professionalism, particularly with executive leadership and governing bodies.
* Experience with project coordination or project management, including tracking timelines, deliverables, and follow-up on executive initiatives.
* Experience preparing meeting materials, agendas, briefing documents, and official meeting minutes for planning and documentation purposes.
* Experience collaborating with executive leadership teams or cabinet-level groups and supporting cross-functional initiatives.
* Prior experience in higher education, nonprofit, or complex organizational settings preferred.
Skills and Abilities:
* Demonstrated ability to handle highly sensitive and confidential information with discretion and professionalism.
* Strong organizational and time-management skills with the ability to prioritize multiple responsibilities.
* Proven ability to manage calendars, scheduling, and executive communications effectively.
* Strong attention to detail, Excellent written and verbal communication skills.
* Ability to work independently while also collaborating effectively with senior leadership.
* Proficiency with standard office technology and software (e.g., Microsoft Office, Google Workspace, calendaring tools).
* Flexible, adaptable, and professional demeanor with strong problem-solving skills.
* Passion for the institution's mission, and traditions. Consistently demonstrate the mission, vision, and values of the University.
* Demonstrate commitment and ability to:
* Provide quality customer service
* Plan, organize, and remain accountable for actions
* Problem-solving utilizing critical thinking skills
* Function in a confidential manner
* Collaborate with other staff
* Reliable and dependable attendance
Physical Demands & Work Environment:
* Involves working in an office environment infrequently exposed to extreme temperatures, noise, fumes, dust, etc.
* Sitting/standing at desk and on computer regularly.
* Ability to travel to locations throughout the campus regularly, regionally, and beyond on occasion.
* Ability to operate standard office equipment/technology.
$28k-38k yearly est. 20d ago
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Administrative Assistant
Strideinc
Executive administrative assistant job in Maumee, OH
The AdministrativeAssistant provides general administrative support services to the School Office staff including processing mail, managing incoming phone calls, greeting guests, ordering supplies, maintaining office equipment, and performing other duties that create a pleasant, organized work environment which promotes productivity. The AdministrativeAssistant coordinates events, assists with special projects as requested, and is supremely attentive to facilitating effective communication between families, teachers, and the general community.
Required Certificates and/or Licenses: None required.
Residency Requirements: Maumee, Ohio, on-site location
Compensation: This position has an hourly rate of $18.22.
SUMMARY:
The AdministrativeAssistant provides general administrative support services to the School Office staff including processing mail, managing incoming phone calls, greeting guests, ordering supplies, maintaining office equipment, and performing other duties that create a pleasant, organized work environment which promotes productivity. The AdministrativeAssistant coordinates events, assists with special projects as requested, and is supremely attentive in facilitating effective communication between families, teachers, and the general community.
K12, a Stride Company, believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.
Passionate Educators are needed at the Stride K12 partner school, Ohio Virtual Academy (OHVA). We want you to be a part of our talented team!
The mission of Ohio Virtual Academy (OHVA) is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent, and student satisfaction, and continued institutional growth within the academic community. Join us!
Essential functions: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.
Maintaining contact with families, teachers, and other community members
Maintaining accurate addresses, phone, and e-mail information
Updating student management systems when requested by administrationAssisting with inventory and maintenance of office equipment, supplies, and services
Fulfilling approved material requests
Completing tasks assigned by school administrators accurately and timely
Assisting in other departments as assigned by manager
Setting up conference calls, meetings, and office functions (on-site and off-site)
Coordinating special events
Creating and maintaining administrative calendars in Outlook as needed
Supervisory Responsibilities: This position has no supervisory responsibilities.
Required Minimum Qualifications
High school diploma or GED
Three years of experience in an administrative role or equivalent combination of education and experience
Ability to pass a required background check.
Certificates and Licenses: None required.
Other Required Qualifications
Great organizational and time management skills
Working knowledge of digital phone systems
Strong written and verbal communication skills
Professional experience using Microsoft Outlook, Word, Excel
Web proficiency and ability to use search engines for research projects
Experience using a student information system or other type of database
Desired Qualifications
Experience working in a school setting
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
This is an office-based position in Maumee, Ohio. The noise level in the office is usually moderate (computers, printers, light-foot traffic).
Job Type
Regular
The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting *********************.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
$18.2 hourly Auto-Apply 18d ago
Administrative Assistant
Apidel Technologies 4.1
Executive administrative assistant job in Toledo, OH
Interview: Phone Interview and Virtual Interview
Shift: Monday to Friday 8am to 5pm
Job Title: Sales Support Associate
PURPOSE OF THE JOB
This position provides administrativeassistance for the Foam Sales organization in order to offer our sales professionals more time infront of customers. The Sales Support Associate is the first point of contactfor members of the sales organization, and is responsible for the disseminationof information. The ideal candidate is a team player and active learner whoadapts to change and consistently finds ways to eliminate waste in processesacross the organization.
Reports to: SalesDirector
JOB RESPONSIBILITIES
Service our Sales Team
Coordinate and administer sales team meetings, customerevents, and conference.
Work directly with Sales team on needs of Trade Shows andindustry events
Maintain/Own various FOAM Sales Team Outlook distributionlists
Maintain/Own Sales Team Rosters and shared BOX folder
Maintain Customer Profiles
Document follow-up necessities for above mentioned events
Annual National Sales meeting: Partner with the FOAMAdministrative Coordinator to fully align expectations and needs for the FOAMSales team on space, awards, attendees, etc
Customer events assist in coordinating locationselection, managing communications and registration process, and ordering offood and beverage
Trade Shows (For small to medium Trade Shows) booking booth,order all marketing materials from 2 Scale, and coordinate with attendees andvendor. Attend event to set up booth, meet with customer to review messagingand content of event, work in the booth, interact with customers, give outmarketing material. For large trade shows, collaborate with the Trade ShowAdministrator.
Contractor Events, Conference Calls work directly withthe Sales Director, RSL or ASM
Communicate and order promotional items, business cards,and other marketing related needs
Assist sales team with customized requests for graphics,print jobs (local marketing)
Educate and assist sales team with questions whilenavigating OC systems and software (i.e. BI/Concur)
Investigate budget and policy related questions as needed
Manage regional membership dues and seasonal tickets
Promo tracking for credits issued through pricing
Research and escalate questions pertaining to toolboxorders and literature/sample availability
Work closely with FOAM Sales Operations with needsrelated to sales territories, customer requests, mailings, etc
Coordinate and assist with travel arrangements as needed
Additional duties as needed, dependent upon areassupported.
Manages our Agent pricing documents
Uses Opportunity pipeline section of CRM to track jobsfor agents
Participates in CRM and Portal test and learns and is adynamics user
Eliminate waste from the sales organization
Eliminate waste through process improvement and operatingefficiency
Identify opportunities to develop, maintain and executestandard practices
Educate sales team on available tools (Powe BI, MyOC,etc)
Participating in on-going team meetings to leverageknowledge and best practices from sales support across the company
Demonstrate teamwork
Work effectively with others to meet or exceedorganizational goals
Share best practices
Proactively offer solutions to benefit the salesorganization
Leverage resources in a manner that ensuresaccountability in meeting deadlines
Support a teaming environment and see opportunity inchange
JOB REQUIREMENTS
MINIMUM QUALIFICATIONS:
Bachelors degree preferred
Prior experience in providing administrative support to aSales organization
MS Dynamics and CRM experience
This role is based out of our World Headquarters buildingin Toledo, OH, with in-office expectations at least 3 days a week
EXPERIENCE:
Experience in an ever-changing, fast-paced environment
Proven experience in project management and organizationof meetings and events
Ability to work independently and in teams
Prior support of field sales in administrative capacity
Experience in problem solving and identifying solutionsin the best interest of the company and the customer
Ability to identify, act on, and lead continuous changemanagement improvement efforts
Knowledge Power BI is helpful
$28k-36k yearly est. 25d ago
Administrative Assistant
Linde 4.1
Executive administrative assistant job in Ypsilanti, MI
Linde Gas & Equipment Inc AdministrativeAssistant
The AdministrativeAssistant will provide comprehensive and professional administrative support to local Management and Staff personnel. Providing accurate and timely customer support, reconciliation and resolution will be a key function of the AdministrativeAssistant.
What we offer you!
Competitive compensation
Comprehensive benefit plan (medical, dental, vision and more)
401(k) retirement savings plan
Paid time off (vacation, holidays, PTO)
Employee discount programs
Career growth opportunities
Pay range\: $22.50 - $28.00 hourly (commensurate with experience)
What you will be doing:
Answers Facility phone, screens and processes telephone calls effectively, and performs proper selection for putting calls through to appropriate party
Point of contract for various administrative and process needs
Interacts with customers and staff by answering incoming calls and addressing requests
Prepares check requests
Processes departmental invoices for payment
Conducts analysis and research to address invoicing questions
Coordinates meeting room availability and lunch as necessary
Orders and maintains building supplies
Assembles and analyzes information, manuals, agendas, correspondence and memoranda
Responsible for safety communication & tracking responses
Updates shared reference information
Processes and tracks postage spend and return postage
Monitor building safety & security, inspect and requests technicians as needed
Minor maintenance and equipment repairs
Building orientation for visitors and temps
Supervising service contractors and vendors
Assist and coordinate employee activities
Transcribes notes, letters, memos and/or reports and may take dictation
Produces KPI reports, graphs, charts, presentations
May monitor budgetary spending by verifying charges against budget and reconciling accounts on as needed basis
Executes purchases based upon approved requisitions obtained from business clients
Prepares accurate, time data collection and reporting off-key performance indicators
Uses business software systems to retrieve information, verify inventory levels and process
Answers mail and inquiries; follows up with other departments to ensure that requests are carried out
Completes both routine and non-routine daily and weekly assignments
Interacts with multiple internal/external clients
Electronically corrects ticket processing errors to be uploaded into JD Edwards system
Other duties as assigned
What makes you great:
Excellent interpersonal skills and high professionalism
Proficient in MS Office
Minimum 2+ years Administrative Support is preferred
Outstanding oral and written communication
H.S. Degree is required
Excellent phone etiquette
Ability to lift or maneuver supply boxes up to 50 lbs. using handcart, able to use ladder safely
Scheduled 7\:30 am - 4\:30 pm with occasional requirement for additional hours outside routine schedule
Ability to safely use general tools and ladders to make minor repairs as needed
Why you will enjoy working with us
Linde is a leading global industrial gases and engineering company with 2024 sales of $33 billion.
Linde Gas & Equipment Inc. (LG&E) is part of the largest Welding, Industrial, Medical, and Specialty Gases companies in the U.S. We carry a comprehensive selection of industrial gases, such as oxygen, nitrogen, argon, and carbon dioxide, etc. LG&E has an extensive network of production plants, retail stores, distribution centers, and customer service locations with a focus on making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful by helping to sustain and protect our planet.
For more information about the company, please visit our website.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.
#LI-IS1
$22.5-28 hourly Auto-Apply 39d ago
Administrative Support
New Branch
Executive administrative assistant job in Taylor, MI
New Branch LLC is a 3rd party Logistics company in the Detroit metro area, we are currently expanding our operations and are in need of candidates that are energetic, possess excellent communication skills and that are self-motivated. We care about our staff and our customers and strive to make New Branch LLC a great work environment. So if you are ready to start a new career with a great team, then New Branch LLC is the place for you!
Job Description
In the position of Administrative Support you will be responsible for providing support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all administration tasks are completed accurately and delivered with high quality and in a timely manner.
Qualifications
• Responds to incoming phone calls, faxes and emails in a friendly, professional, and standardized method.
• Communicates effectively with customers to maintain positive relationships.
• Requires problem solving skills utilizing company provided guidelines.
• Handles order research and maintenance (eta's, shortages, damages, cancel requests, delivery issues, etc.).
• Processes order/data entry.
• Assists customers with returns.
• Performs light MS Excel reporting tasks.
• Performs other related duties as assigned.
Additional Information
• Previous customer service/call center and (or) data entry experience preferred.
• Typing skills are required.
• Computer proficiency with MS Office (Word, Excel, and Outlook) are required. Experience with the Internet and warehouse management systems is helpful.
• Ideal candidate will be highly detail-oriented, possess a positive attitude, and have excellent communication skills.
• Must be willing to work in a challenging, fast-paced environment.
• Must be flexible to work a different shift when necessary.
$31k-48k yearly est. 60d+ ago
Administrative Assistant I - 500225
Utoledo Current Employee
Executive administrative assistant job in Toledo, OH
Under general supervision, the AdministrativeAssistant will provide all aspects of secretarial support in the Department of Medicine. This position works directly with physicians to ensure smooth division operations.
Minimum Qualifications:
Education/Qualifications/Knowledge, Skills & Abilities
1. High School Diploma or equivalent required. Associates Degree in secretarial science, office administration, business administration or related area preferred, or two years of relevant related experience preferred.
2. Minimum of two years of experience in an academic or research-related office setting.
3. Excellent verbal and written communication skills; able to compose own correspondence and ability to gain the confidence of others.
4. Excellent interpersonal skills to work appropriately with faculty, administration, and ancillary personnel.
5. Mastery of accepted general office practices required. Demonstrates knowledge of protocols unique to the division within probationary period.
6. Ability to perceive and understand broad objectives and to organize time and material toward same. Ability to multitask.
7. Working knowledge of Microsoft Office including but not limited to Word, Excel, and Power Point.
8. Must be a self-starter.
9. Must demonstrate attention to detail.
Communication And Other Skills:
1. Ability to demonstrate professionalism in all communications. Possesses excellent communication, written, oral and interpersonal skills including telephone etiquette.
2. Ability to maintain confidentiality.
3. Ability to learn new technology as relevant.
4. Ability to work with a diverse group of faculty, staff, residents, and students.
5. Ability to be flexible and manage several tasks simultaneously.
6. Ability to work with minimum supervision.
7. Must have excellent organizational skills, be detailed-oriented and be able to manage several tasks at one time.
8. Ability to work independently as well as in a team setting.
Preferred Qualifications:
Experience working with medical students and residents preferred.
Experience using Epic preferred.
Conditions of Employment:
To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.
Equal Employment Opportunity Statement:
The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.
The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.
$28k-37k yearly est. 24d ago
Administrative Assistant (Human Resources)
INI Group, LLC 3.7
Executive administrative assistant job in Ypsilanti, MI
Join Our Team at INI Group! At INI Group, we are committed to fostering a compassionate and inclusive environment for individuals with mental illness and developmental disabilities. As a growing home health care provider agency, we are looking for dedicated professionals who are proactive and driven to make a difference. If you thrive in a collaborative workplace and want to be part of a mission-driven team, we encourage you to apply for the position below.
Job Title: AdministrativeAssistant (Part-Time)
Location: Ypsilanti, MI (In-Office)
Schedule: Tentatively Part-Time (around 24-30 hours)
Job Summary
INI Group is seeking a detail-oriented AdministrativeAssistant to support our Human Resources department. The ideal candidate is highly organized, and capable of interacting professionally with individuals, including those with mental illness and developmental disabilities. This role includes a combination of administrative support and front-desk reception duties, contributing to the efficient daily operations of the HR office.
Key Responsibilities
Answer and route incoming phone calls and receive mail.
Schedule appointments and assist in organizing meetings; take and distribute meeting minutes as needed.
Draft, proofread, and format internal correspondence and departmental documents.
Process HR-related paperwork including onboarding materials, employee changes, and training compliance.
Enter and update employee data in the HR database; follow up on missing or expired documentation.
Assist with generating reports related to attendance, new hires, and turnover.
Support recruitment efforts by conducting phone screenings and scheduling initial interviews.
Maintain office supply inventory for the HR department.
Greet and welcome visitors while maintaining front desk security and telecommunications systems.
Perform other administrative duties as assigned.
Qualifications
Required Skills and Abilities:
Strong organizational skills and attention to detail.
Proficient in Microsoft Office Suite or similar software.
Excellent written and verbal communication abilities.
Ability to maintain confidentiality and handle sensitive information.
Comfortable working with individuals with mental illness and developmental disabilities.
Education and Experience:
High school diploma or equivalent required.
Minimum of 2 years' experience in an administrativeassistant role is preferred.
Physical Requirements
Prolonged periods of sitting and working on a computer.
Must be able to lift to 15 pounds occasionally.
Position Details
Type: Part-Time
Schedule: Tentatively 24-30 hours weekly; Monday-Friday 9am-5pm
Location: In-person at our Ypsilanti, MI main office
Reports To: Human Resources Department
Supervisory Responsibilities: None
$28k-36k yearly est. 60d+ ago
Administrative Assistant - AM Shift, Full-Time
Total Facility Care, LLC 4.5
Executive administrative assistant job in Ypsilanti, MI
Who We Are:
Servis Group is more than a facilities management company - it's a family of businesses united by a commitment to excellence. For over 20 years, Servis Group has worked with residential and commercial customers to provide various building maintenance and cleaning services including carpet cleaning, construction, and property damage restoration. With a strong commitment to safety, customer satisfaction, and community impact, Service Group provides a single-source solution for commercial and residential clients while inspiring its team to give back and uphold the highest standards of service.
What you'll be doing:
We are seeking a detail-oriented and proactive AdministrativeAssistant to support our daily operations. You will provide essential support by managing communications, processing and reconciling invoices, and maintaining accurate customer records. This role involves handling supply orders, inventory, and scheduling appointments using workforce tools, while ensuring smooth day-to-day office operations. The ideal candidate demonstrates strong organizational skills, attention to detail, and proficiency in Microsoft Office, with experience in accounts payable/receivable and customer service in a fast-paced environment.
This is an in-person positions based in Ypsilanti, MI .
AdministrativeAssistant Essential Duties and Responsibilities
Answer calls/emails and provide information as needed
Perform invoice coding
Reconcile invoices for Accounts Payable and Accounts Receivable
Upload invoices into client portals
Place orders for supplies and maintain inventory
Pull orders from stock
Maintain and update customer files
Schedule appointments
AdministrativeAssistant Qualifications:
Previous experience in an administrative or office support role preferred
Previous experience with AR/AP invoices
Able to work in a fast-paced environment
Proficient computer skills
Proven customer support experience
Strong attention to detail
Strong phone contact handling skills and active listening
Customer service oriented
Able to adapt/respond to different personalities
Excellent communication and ability to work under pressure
Able to multi-task and prioritize/manage time effectively
High school diploma or equivalent
Pass background check
AdministrativeAssistant Requirements:
One year working experience in professional office administration. High School diploma or GED required; College experience preferred. Working knowledge or experience with multi-line office phone systems, networked printers, and Microsoft office required.
1+ year of experience in professional office administration
High School diploma or GED required
Experience in a client-facing or customer service role.
Experience using Microsoft Office, including: Word, Excel, Outlook, Teams, and SharePoint
Experience with multi-line office phone systems, networked printers
Excellent organizational skills.
Excellent professional written and verbal skills.
Physical Considerations:
Lifting up to 30lbs, as needed
Walking, standing, and sitting for extended periods of time
Bending, kneeing, reaching as needed
Benefits:
Health
Vision
Dental
Life
401k
***Servis Group is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it's about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.
Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of Servis Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause undue hardship. Servis Group also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team ************
$29k-38k yearly est. Auto-Apply 26d ago
Administrative Assistant - AM Shift, Full-Time
Rnafacilitiesmanagement
Executive administrative assistant job in Ypsilanti, MI
Who We Are:
Servis Group is more than a facilities management company - it's a family of businesses united by a commitment to excellence. For over 20 years, Servis Group has worked with residential and commercial customers to provide various building maintenance and cleaning services including carpet cleaning, construction, and property damage restoration. With a strong commitment to safety, customer satisfaction, and community impact, Service Group provides a single-source solution for commercial and residential clients while inspiring its team to give back and uphold the highest standards of service.
What you'll be doing:
We are seeking a detail-oriented and proactive AdministrativeAssistant to support our daily operations. You will provide essential support by managing communications, processing and reconciling invoices, and maintaining accurate customer records. This role involves handling supply orders, inventory, and scheduling appointments using workforce tools, while ensuring smooth day-to-day office operations. The ideal candidate demonstrates strong organizational skills, attention to detail, and proficiency in Microsoft Office, with experience in accounts payable/receivable and customer service in a fast-paced environment.
This is an in-person positions based in Ypsilanti, MI .
AdministrativeAssistant Essential Duties and Responsibilities
Answer calls/emails and provide information as needed
Perform invoice coding
Reconcile invoices for Accounts Payable and Accounts Receivable
Upload invoices into client portals
Place orders for supplies and maintain inventory
Pull orders from stock
Maintain and update customer files
Schedule appointments
AdministrativeAssistant Qualifications:
Previous experience in an administrative or office support role preferred
Previous experience with AR/AP invoices
Able to work in a fast-paced environment
Proficient computer skills
Proven customer support experience
Strong attention to detail
Strong phone contact handling skills and active listening
Customer service oriented
Able to adapt/respond to different personalities
Excellent communication and ability to work under pressure
Able to multi-task and prioritize/manage time effectively
High school diploma or equivalent
Pass background check
AdministrativeAssistant Requirements:
One year working experience in professional office administration. High School diploma or GED required; College experience preferred. Working knowledge or experience with multi-line office phone systems, networked printers, and Microsoft office required.
1+ year of experience in professional office administration
High School diploma or GED required
Experience in a client-facing or customer service role.
Experience using Microsoft Office, including: Word, Excel, Outlook, Teams, and SharePoint
Experience with multi-line office phone systems, networked printers
Excellent organizational skills.
Excellent professional written and verbal skills.
Physical Considerations:
Lifting up to 30lbs, as needed
Walking, standing, and sitting for extended periods of time
Bending, kneeing, reaching as needed
Benefits:
Health
Vision
Dental
Life
401k
***Servis Group is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it's about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.
Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of Servis Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause undue hardship. Servis Group also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team ************
$29k-38k yearly est. Auto-Apply 26d ago
Administrative Assistant - AM Shift, Full-Time
Nfm & J LP
Executive administrative assistant job in Ypsilanti, MI
Who We Are:
Servis Group is more than a facilities management company - it's a family of businesses united by a commitment to excellence. For over 20 years, Servis Group has worked with residential and commercial customers to provide various building maintenance and cleaning services including carpet cleaning, construction, and property damage restoration. With a strong commitment to safety, customer satisfaction, and community impact, Service Group provides a single-source solution for commercial and residential clients while inspiring its team to give back and uphold the highest standards of service.
What you'll be doing:
We are seeking a detail-oriented and proactive AdministrativeAssistant to support our daily operations. You will provide essential support by managing communications, processing and reconciling invoices, and maintaining accurate customer records. This role involves handling supply orders, inventory, and scheduling appointments using workforce tools, while ensuring smooth day-to-day office operations. The ideal candidate demonstrates strong organizational skills, attention to detail, and proficiency in Microsoft Office, with experience in accounts payable/receivable and customer service in a fast-paced environment.
This is an in-person positions based in Ypsilanti, MI.
AdministrativeAssistant Essential Duties and Responsibilities
Answer calls/emails and provide information as needed
Perform invoice coding
Reconcile invoices for Accounts Payable and Accounts Receivable
Upload invoices into client portals
Place orders for supplies and maintain inventory
Pull orders from stock
Maintain and update customer files
Schedule appointments
AdministrativeAssistant Qualifications:
Previous experience in an administrative or office support role preferred
Previous experience with AR/AP invoices
Able to work in a fast-paced environment
Proficient computer skills
Proven customer support experience
Strong attention to detail
Strong phone contact handling skills and active listening
Customer service oriented
Able to adapt/respond to different personalities
Excellent communication and ability to work under pressure
Able to multi-task and prioritize/manage time effectively
High school diploma or equivalent
Pass background check
AdministrativeAssistant Requirements:
One year working experience in professional office administration. High School diploma or GED required; College experience preferred. Working knowledge or experience with multi-line office phone systems, networked printers, and Microsoft office required.
1+ year of experience in professional office administration
High School diploma or GED required
Experience in a client-facing or customer service role.
Experience using Microsoft Office, including: Word, Excel, Outlook, Teams, and SharePoint
Experience with multi-line office phone systems, networked printers
Excellent organizational skills.
Excellent professional written and verbal skills.
Physical Considerations:
Lifting up to 30lbs, as needed
Walking, standing, and sitting for extended periods of time
Bending, kneeing, reaching as needed
Benefits:
Health
Vision
Dental
Life
401k
***Servis Group is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it's about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.
Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of Servis Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause undue hardship. Servis Group also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team ************
Monday-Friday, 8:30AM-4:30PM
$29k-38k yearly est. Auto-Apply 25d ago
Administrative Assistant
Fasco Employment
Executive administrative assistant job in Adrian, MI
· Serve as the first point of contact for the public, responding to phone inquiries and assisting walk-in visitors with information regarding Township policies, tax payments, and special assessments.
· Process utility billing and receive payments.
· Assist with daily cash receipts, preparation of bank deposits, and reconciliation of Township receipts.
· Maintain and update the general ledger, ensuring accurate recording of financial transactions.
· Perform budget entry and adjustments in accordance with Township financial policies.
· Process applicable permits, zoning applications, and planning commission requests.
· Act as receptionist, covering breaks, lunch hours, and absences.
· Provide clerical and administrative support, including filing, data entry, and special projects.
· Maintain office files in both manual and electronic formats; gather and organize data for reports.
· Act as liaison between the Supervisor, Township residents, and other agencies.
$28k-38k yearly est. 22d ago
Administrative Assistant - AM Shift, Full-Time
The Facilities Group 4.5
Executive administrative assistant job in Ypsilanti, MI
Who We Are: Servis Group is more than a facilities management company - it's a family of businesses united by a commitment to excellence. For over 20 years, Servis Group has worked with residential and commercial customers to provide various building maintenance and cleaning services including carpet cleaning, construction, and property damage restoration. With a strong commitment to safety, customer satisfaction, and community impact, Service Group provides a single-source solution for commercial and residential clients while inspiring its team to give back and uphold the highest standards of service.
What you'll be doing:
We are seeking a detail-oriented and proactive AdministrativeAssistant to support our daily operations. You will provide essential support by managing communications, processing and reconciling invoices, and maintaining accurate customer records. This role involves handling supply orders, inventory, and scheduling appointments using workforce tools, while ensuring smooth day-to-day office operations. The ideal candidate demonstrates strong organizational skills, attention to detail, and proficiency in Microsoft Office, with experience in accounts payable/receivable and customer service in a fast-paced environment.
This is an in-person positions based in Ypsilanti, MI.
AdministrativeAssistant Essential Duties and Responsibilities
* Answer calls/emails and provide information as needed
* Perform invoice coding
* Reconcile invoices for Accounts Payable and Accounts Receivable
* Upload invoices into client portals
* Place orders for supplies and maintain inventory
* Pull orders from stock
* Maintain and update customer files
* Schedule appointments
AdministrativeAssistant Qualifications:
* Previous experience in an administrative or office support role preferred
* Previous experience with AR/AP invoices
* Able to work in a fast-paced environment
* Proficient computer skills
* Proven customer support experience
* Strong attention to detail
* Strong phone contact handling skills and active listening
* Customer service oriented
* Able to adapt/respond to different personalities
* Excellent communication and ability to work under pressure
* Able to multi-task and prioritize/manage time effectively
* High school diploma or equivalent
* Pass background check
AdministrativeAssistant Requirements:
One year working experience in professional office administration. High School diploma or GED required; College experience preferred. Working knowledge or experience with multi-line office phone systems, networked printers, and Microsoft office required.
* 1+ year of experience in professional office administration
* High School diploma or GED required
* Experience in a client-facing or customer service role.
* Experience using Microsoft Office, including: Word, Excel, Outlook, Teams, and SharePoint
* Experience with multi-line office phone systems, networked printers
* Excellent organizational skills.
* Excellent professional written and verbal skills.
Physical Considerations:
* Lifting up to 30lbs, as needed
* Walking, standing, and sitting for extended periods of time
* Bending, kneeing, reaching as needed
Benefits:
* Health
* Vision
* Dental
* Life
* 401k
* Servis Group is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it's about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.
Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of Servis Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause undue hardship. Servis Group also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team ************
Monday-Friday, 8:30AM-4:30PM
$28k-37k yearly est. 26d ago
Administrative Assistant 1
University of Toledo 4.0
Executive administrative assistant job in Toledo, OH
Title: AdministrativeAssistant 1 Department Org: Dean-Business College - 101410 Employee Classification: H3 - Comm Workers of America FT Bargaining Unit: Communication Workers America Shift: 1 Start Time: 8:15am End Time: 5:00pm Posted Salary: $18.51/hr
Float: No
Rotate: No
On Call: No
Travel: No
Weekend/Holiday: No
Job Description:
This position supports all six COBI academic departments and serves all full-time and part-time faculty by managing the day-to-day operations of departmental offices and assisting with the completion of administrative responsibilities, including tasks related to Assurance of Learning (AoL). It acts as a key liaison between faculty, staff, students, university offices, and the Toledo community on behalf of the department chairs.
This position assists in coordination, data collection, and processing of various faculty and college forms. This includes regular reviews of departmental spendable budgets and modifications to these budgets when necessary, and regular communication with the UT Foundation, college business manager, and other university offices.
This position manages the departments' financial and physical operational resources, provides clerical support, assists in scheduling courses and modifications to the schedule, initiates new hire forms, and maintains department records.
Minimum Qualifications:
Experience: Associates Degree in business management, secretarial sciences or related field required; Six (6) months administrative and/or secretarial experience performing similar duties for an upper level management position required; or equivalent combination of education and work experience.
* Demonstrated ability of understanding of office procedures/practices and required workflow;
* Expected to manage confidential information and maintain confidentiality at all times, including FERPA;
* Excellent verbal, written, interpersonal, and communication skills required;
* Typing skills and accuracy of at least 50 WPM preferred
* Effective computer skills required including Word, Excel, Outlook. Experience with scheduling calendars and email required;
* Experience using relevant university computer systems and software.
* Must be flexible, able to multi-task and manage multiple high priority demands, and rearrange priorities as needed. Demonstrated skill in time management is required.
* Ability to maintain harmonious relations when working with people on all levels including, but not limited to administration, faculty, staff, students, and all other internal and external constituents is required.
* A professional and customer service approach is required in all communications and interactions.
Conditions of Employment:
To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.
Equal Employment Opportunity Statement:
The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.
The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.
Advertised: 10 Sep 2025 Eastern Daylight Time
Applications close:
$18.5 hourly 41d ago
Lifelong Learning Administrative Assistant
Lourdes University 4.1
Executive administrative assistant job in Sylvania, OH
Requirements
1. High school diploma or GED
2. Proficiency in MS Office; Windows & Mac OS; Willingness & ability to learn Slate CRM system
3. Minimum 2 years reception, administrative and/or customer service
$28k-31k yearly est. 32d ago
Administrative Assistant, Home Health PRN
Firelands Regional Medical Center 4.1
Executive administrative assistant job in Sandusky, OH
* Lifestyle: Sandusky was voted "Best Coastal Small Town in America". You will have the opportunity to enjoy living and working in this growing area along the beautiful shores of Lake Erie. * Work/life: You will find support to help you manage your personal life while building a career.
* Employee-centric: Tuition reimbursement, loan forgiveness, comprehensive major medical, dental and vision insurance, paid time off, 401(k), health and wellness offerings, monthly employee events, and more.
About Firelands Health:
Our goal at Firelands Health is to be the best & preferred independent healthcare employer for the Sandusky Bay region.
Firelands Health is the area's largest and most comprehensive resource for quality medical care. We are "big enough to care for you, and small enough to care about you". We are locally managed and governed as a not-for-profit healthcare facility, serving the counties of Erie, Ottawa, Sandusky, and Huron, covering a regional service area with over 300,000 residents. Our mission is to provide excellent healthcare, promote community wellness, and improve the lives we serve.
Our Core ACE Values: Attitude: We choose to be positive and inclusive every day. Commitment: We are committed to exceed the expectations of those we serve. Enthusiasm: We will work passionately to make a difference.
Position Summary:
Assists in ensuring efficient operation of the Home Health Department. Acts as liaison to Main Campus Human Resources Department. Performs a variety of secretarial, administrative and receptionist duties, while maintaining confidentiality of information and promoting all standards and procedures employed throughout the department. Ability to integrate and prioritize all aspects of daily operations of the Home Health Department.
What you will do:
* Coordinate work assignments to achieve maximum productivity and effectiveness; provide secretarial support to the Home Health Department including maintaining updates to policy and procedure manual.
* Compile and print monthly and quarterly reports.
* Copies and mails out charts that are requested for audits.
* Maintains order and confidentiality of department HR files and records in accordance with established guidelines and accrediting agency standards.
* Assists the Home Health Director with tracking employee educational competencies, inservices, and staff meetings.
* Assists Director with payroll.
* Assists staff in program development and coordination.
* Monitors usage of office and medical supplies. Maintains adequate inventory and submits timely requests for replenishment of stock.
* Calculates supply sheets, creates a log, and uploads to patient charts.
* Provides education and assistance to field staff in regards to the EMR.
* Maintains inventory of telecommunication devices.
What you will need:
* High school diploma, or equivalent. Course work in office procedures and etiquette, and two years office experience, preferred.
* Ability to type 50 wpm.
* Demonstrated ability to perform data entry, word processing and accounting/invoices systems and procedures, desired.
* Demonstrated ability to receive, prioritize and complete projects and assignments from multiple sources and follow through to completion.
* Ability to proficiently use Microsoft Office software.
* Must possess a valid State of Ohio motor vehicle operator's license and be insurable under Firelands' auto policy. Employee must provide proof of personal automobile liability insurance coverage upon request.
* Ability to maintain neat and orderly files and records, both alphabetically and numerically.
* Ability to maintain a positive impression of the Medical Center at all times.
* Ability to self‑start and show initiative.
* Ability to understand instructions and communicate effectively in both written and oral form.
* Punctual attendance at assigned work location is required.
* Ability to work in a safe and efficient manner and maintain an accident free work place, including ability to demonstrate a working knowledge of Medical Center emergency codes.
* Ability to comply with OSHA regulations and CDC standard and transmission-based precaution recommendations and to utilize proper personal protective equipment. Ability to comply with provisions of applicable S.D.S. forms.
$28k-34k yearly est. 5d ago
Administrative Assistant
Apidel Technologies 4.1
Executive administrative assistant job in Toledo, OH
Job Description
Interview: Phone Interview and Virtual Interview Shift: Monday to Friday 8am to 5pm Job Title: Sales Support Associate Purpose of the Job: This position provides administrativeassistance for the Foam Sales organization in order to offer our sales professionals more time in front of customers. The Sales Support Associate is the first point of contact for members of the sales organization, and is responsible for the dissemination of information. The ideal candidate is a team player and active learner who adapts to change and consistently finds ways to eliminate waste in processes across the organization.
Reports to: Sales Director
Job Responsibilities:
Service our Sales Team
Coordinate and administer sales team meetings, customer events, and conference.
Work directly with Sales team on needs of Trade Shows and industry events
Maintain/Own various FOAM Sales Team Outlook distribution lists
Maintain/Own Sales Team Rosters and shared BOX folder
Maintain Customer Profiles
Document follow-up necessities for above mentioned events
Annual National Sales meeting: Partner with the FOAM Administrative Coordinator to fully align expectations and needs for the Foam Sales team on space, awards, attendees, etc.
Customer events assist in coordinating location selection, managing communications and registration process, and ordering of food and beverage
Trade Shows (For small to medium Trade Shows) booking booth, order all marketing materials from 2 Scale, and coordinate with attendees and vendor. Attend event to set up booth, meet with customer to review messaging and content of event, work in the booth, interact with customers, give out marketing material. For large trade shows, collaborate with the Trade Show Administrator.
Contractor Events, Conference Calls work directly with the Sales Director, RSL or ASM
Communicate and order promotional items, business cards, and other marketing related needs
Assist sales team with customized requests for graphics, print jobs (local marketing)
Educate and assist sales team with questions while navigating OC systems and software (i.e. BI/Concur)
Investigate budget and policy related questions as needed
Manage regional membership dues and seasonal tickets
Promo tracking for credits issued through pricing
Research and escalate questions pertaining to toolbox orders and literature/sample availability
Work closely with FOAM Sales Operations with needs related to sales territories, customer requests, mailings, etc.
Coordinate and assist with travel arrangements as needed
Additional duties as needed, dependent upon areas supported.
Manages our Agent pricing documents
Uses Opportunity pipeline section of CRM to track jobs for agents
Participates in CRM and Portal test and learns and is a dynamics user
Eliminate waste from the sales organization
Eliminate waste through process improvement and operating efficiency
Identify opportunities to develop, maintain and execute standard practices
Educate sales team on available tools (Power BI, MyOC, etc)
Participating in on-going team meetings to leverage knowledge and best practices from sales support across the company
Demonstrate Teamwork:
Work effectively with others to meet or exceed organizational goals
Share best practices
Proactively offer solutions to benefit the sales organization
Leverage resources in a manner that ensures accountability in meeting deadlines
Support a teaming environment and see opportunity in change
Job Requirements:
Minimum Qualifications:
Bachelors degree preferred
Prior experience in providing administrative support to a Sales organization
MS Dynamics and CRM experience
This role is based out of our World Headquarters building in Toledo, OH, with in-office expectations at least 3 days a week
Experience:
Experience in an ever-changing, fast-paced environment
Proven experience in project management and organization of meetings and events
Ability to work independently and in teams
Prior support of field sales in administrative capacity
Experience in problem solving and identifying solutions in the best interest of the company and the customer
Ability to identify, act on, and lead continuous change management improvement efforts
Knowledge Power BI is helpful
$28k-36k yearly est. 18d ago
Administrative Assistant I - 500217
Utoledo Current Employee
Executive administrative assistant job in Toledo, OH
Title: AdministrativeAssistant I
Department Org: Medicine - 107570
Employee Classification: B1 - Classif'd Full Time
Bargaining Unit: AFSCME-HSC
Primary Location: HSC C
Shift: 1
Job Description:
Under general supervision will provide all aspects of secretarial support. Works directly with physicians to ensure smooth division operations.
Minimum Qualifications:
Education/Qualifications/Knowledge, Skills & Abilities
1. High School Diploma or equivalent required. Associates Degree in secretarial science, office administration, business administration or related area preferred, or two years of relevant related experience preferred.
2. Minimum of two years of experience in an academic or research-related office setting.
3. Excellent verbal and written communication skills; able to compose own correspondence and ability to gain the confidence of others.
4. Excellent interpersonal skills to work appropriately with faculty, administration, and ancillary personnel.
5. Mastery of accepted general office practices required. Demonstrates knowledge of protocols unique to the division within probationary period.
6. Ability to perceive and understand broad objectives and to organize time and material toward same. Ability to multitask.
7. Working knowledge of Microsoft Office including but not limited to Word, Excel, and Power Point.
8. Must be a self-starter.
9. Must demonstrate attention to detail.
Communication And Other Skills:
1. Ability to demonstrate professionalism in all communications. Possesses excellent communication, written, oral and interpersonal skills including telephone etiquette.
2. Ability to maintain confidentiality.
3. Ability to learn new technology as relevant.
4. Ability to work with a diverse group of faculty, staff, residents, and students.
5. Ability to be flexible and manage several tasks simultaneously.
6. Ability to work with minimum supervision.
7. Must have excellent organizational skills, be detailed-oriented and be able to manage several tasks at one time.
8. Ability to work independently as well as in a team setting.
Preferred Qualifications:
Experience working with medical students and residents preferred.
Experience using Epic preferred.
Conditions of Employment:
To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.
Equal Employment Opportunity Statement:
The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.
The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.
$28k-37k yearly est. 24d ago
Administrative Assistant I - 500225
University of Toledo 4.0
Executive administrative assistant job in Toledo, OH
Under general supervision, the AdministrativeAssistant will provide all aspects of secretarial support in the Department of Medicine. This position works directly with physicians to ensure smooth division operations.
Minimum Qualifications:
Education/Qualifications/Knowledge, Skills & Abilities
1. High School Diploma or equivalent required. Associates Degree in secretarial science, office administration, business administration or related area preferred, or two years of relevant related experience preferred.
2. Minimum of two years of experience in an academic or research-related office setting.
3. Excellent verbal and written communication skills; able to compose own correspondence and ability to gain the confidence of others.
4. Excellent interpersonal skills to work appropriately with faculty, administration, and ancillary personnel.
5. Mastery of accepted general office practices required. Demonstrates knowledge of protocols unique to the division within probationary period.
6. Ability to perceive and understand broad objectives and to organize time and material toward same. Ability to multitask.
7. Working knowledge of Microsoft Office including but not limited to Word, Excel, and Power Point.
8. Must be a self-starter.
9. Must demonstrate attention to detail.
Communication And Other Skills:
1. Ability to demonstrate professionalism in all communications. Possesses excellent communication, written, oral and interpersonal skills including telephone etiquette.
2. Ability to maintain confidentiality.
3. Ability to learn new technology as relevant.
4. Ability to work with a diverse group of faculty, staff, residents, and students.
5. Ability to be flexible and manage several tasks simultaneously.
6. Ability to work with minimum supervision.
7. Must have excellent organizational skills, be detailed-oriented and be able to manage several tasks at one time.
8. Ability to work independently as well as in a team setting.
Preferred Qualifications:
Experience working with medical students and residents preferred.
Experience using Epic preferred.
Conditions of Employment:
To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.
Equal Employment Opportunity Statement:
The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation.
The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request.
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.
$29k-36k yearly est. 24d ago
Administrative Assistant
Lourdes University 4.1
Executive administrative assistant job in Sylvania, OH
This is a full-time, 12-month position that provides administrative and clerical support to the deans and faculty for the Colleges of Social Sciences and Business Department while maintaining a positive, professional atmosphere. This position also ensures that the departmental offices run in an effective and efficient manner and that the many and varied needs of our clients are addressed in a timely and professional manner.
Serves as a first contact by responding to inquiries and by directing individuals to the proper offices/personnel.
Conduct data management which includes, assessment data, syllabi and other records
Schedules meetings, rooms, and appointments; coordinates schedules, distributes materials, makes agendas, and takes minutes as requested.
Types, photocopies, distributes, and files college documents (e.g., course syllabi, correspondence reports, etc.) as requested.
Manages office supplies and inventory.
Manages building needs and workorders.
Sorts and delivers mail promptly.
Manages outgoing mailings and assists with document management for programs and departments.
Performs budget-tracking, prepares and submits requests for reimbursement and check requests, and develops spreadsheet reports as requested.
Obtains, assembles, and maintains departmental information for use as requested for the colleges and departments.
Conducts continuous data collection for required reporting to accreditation and institutional entities as needed by colleges and departments.
Serves as point of contact for faculty recruiting process and assist new faculty with office set up and orientation process.
Initiates the onboarding process of new faculty and monitors the process.
Supervises student workers
Assist with event planning and promotion
Assist in social media marketing for the colleges
Assists with marketing and enrollment / recruitment activities for the colleges
Special projects requests by the Deans
Requirements
Must have a high school Diploma; associate degree prefered
Must have good skills with MS Office programs such as word and excel
Must be capable of self-direction with an ability to prioritize and complete tasks in a timely fashion.
Must possess strong interpersonal skills that enhance effective relationships with colleagues and students.
three to five years experience
$28k-31k yearly est. 60d+ ago
Administrative Assistant, Home Health
Firelands Regional Medical Center 4.1
Executive administrative assistant job in Sandusky, OH
* Lifestyle: Sandusky was voted "Best Coastal Small Town in America". You will have the opportunity to enjoy living and working in this growing area along the beautiful shores of Lake Erie. * Work/life: You will find support to help you manage your personal life while building a career.
* Employee-centric: Tuition reimbursement, loan forgiveness, comprehensive major medical, dental and vision insurance, paid time off, 401(k), health and wellness offerings, monthly employee events, and more.
About Firelands Health:
Our goal at Firelands Health is to be the best & preferred independent healthcare employer for the Sandusky Bay region.
Firelands Health is the area's largest and most comprehensive resource for quality medical care. We are "big enough to care for you, and small enough to care about you". We are locally managed and governed as a not-for-profit healthcare facility, serving the counties of Erie, Ottawa, Sandusky, and Huron, covering a regional service area with over 300,000 residents. Our mission is to provide excellent healthcare, promote community wellness, and improve the lives we serve.
Our Core ACE Values: Attitude: We choose to be positive and inclusive every day. Commitment: We are committed to exceed the expectations of those we serve. Enthusiasm: We will work passionately to make a difference.
Position Summary:
Assists in ensuring efficient operation of the Home Health Department. Acts as liaison to Main Campus Human Resources Department. Performs a variety of secretarial, administrative and receptionist duties, while maintaining confidentiality of information and promoting all standards and procedures employed throughout the department. Ability to integrate and prioritize all aspects of daily operations of the Home Health Department.
What you will do:
* Coordinate work assignments to achieve maximum productivity and effectiveness; provide secretarial support to the Home Health Department including maintaining updates to policy and procedure manual.
* Compile and print monthly and quarterly reports.
* Copies and mails out charts that are requested for audits.
* Maintains order and confidentiality of department HR files and records in accordance with established guidelines and accrediting agency standards.
* Assists the Home Health Director with tracking employee educational competencies, inservices, and staff meetings.
* Assists Director with payroll.
* Assists staff in program development and coordination.
* Monitors usage of office and medical supplies. Maintains adequate inventory and submits timely requests for replenishment of stock.
* Calculates supply sheets, creates a log, and uploads to patient charts.
* Provides education and assistance to field staff in regards to the EMR.
* Maintains inventory of telecommunication devices.
What you will need:
* High school diploma, or equivalent. Course work in office procedures and etiquette, and two years office experience, preferred.
* Ability to type 50 wpm.
* Demonstrated ability to perform data entry, word processing and accounting/invoices systems and procedures, desired.
* Demonstrated ability to receive, prioritize and complete projects and assignments from multiple sources and follow through to completion.
* Ability to proficiently use Microsoft Office software.
* Must possess a valid State of Ohio motor vehicle operator's license and be insurable under Firelands' auto policy. Employee must provide proof of personal automobile liability insurance coverage upon request.
* Ability to maintain neat and orderly files and records, both alphabetically and numerically.
* Ability to maintain a positive impression of the Medical Center at all times.
* Ability to self‑start and show initiative.
* Ability to understand instructions and communicate effectively in both written and oral form.
* Punctual attendance at assigned work location is required.
* Ability to work in a safe and efficient manner and maintain an accident free work place, including ability to demonstrate a working knowledge of Medical Center emergency codes.
* Ability to comply with OSHA regulations and CDC standard and transmission-based precaution recommendations and to utilize proper personal protective equipment. Ability to comply with provisions of applicable S.D.S. forms.
$28k-34k yearly est. 19d ago
Learn more about executive administrative assistant jobs
How much does an executive administrative assistant earn in Perrysburg, OH?
The average executive administrative assistant in Perrysburg, OH earns between $27,000 and $61,000 annually. This compares to the national average executive administrative assistant range of $31,000 to $62,000.
Average executive administrative assistant salary in Perrysburg, OH
$41,000
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