Executive administrative assistant jobs in Pine Hills, FL

Do Well by Doing Good! Work with one of Florida's leading grantmaking foundations. Competitive Salary and Phenomenal Benefits! Salary is between $75,000 - $80,000 Executive Assistant to President and CEO Position provides a broad range of complex and confidential executive support to the President/CEO. Position is responsible for daily office operations, scheduling for President/CEO's office, including coordination of materials, logistics and communications for all meetings, all regular Board and Committee meetings; and other projects as assigned by the President/CEO. Executive Assistant to the President/CEO works across all departments and divisions. Primary Responsibilities include: Communication with the Board of Directors, staff, consultants and visitors. Manage calendar and ensure the effective scheduling of the President/CEO's time. Communicate with internal and external constituents on matters involving the President/CEO. Monitor general office, supplies, postage, repair and maintenance budget and accounts. Draft correspondence, meeting agendas and reports. Respond to inquiries, including those of a highly sensitive and confidential nature. Coordinate all aspects of visits to the Foundation by outside professionals (i.e. executives, investment advisors, consultants, professional groups), including reservations for lodging, preparation of itineraries and meeting agendas and scheduling group or individual meetings with Foundation staff. • Coordinating the compilation and distribution of all documents and communications for meetings. • Compiling data and managing department files and records. • Coordination of materials, logistics and communications for all regular Board and Committee meetings. • Evaluating, selecting and scheduling facilities space, catering and logistical arrangements for all board meetings. Liaison with directors of vendors and service providers as needed to ensure requisite arrangements for meetings are in place. Coordinate travel arrangements as needed for President/CEO and prepare expense report or provide credit card substantiation. Assist President/CEO in preparing for all Foundation committee and board meetings. Opens, sorts, and distributes mail. Maximizes President/CEO efficiency by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information Managing technology through outside IT vendor Office supplies inventory and procurement Office and Building management; collaborating with outside vendors to maintain the interior and exterior of premises. Education and Experience Required: • Bachelor's degree preferred. • Minimum 5+ years of job-related experience as Executive Assistant in a professional office is required. Knowledge, Skills and Abilities: • Thorough knowledge of business English, spelling and grammar. • Knowledge and practice of organizational and time management skills. • Ability to use tact and good judgment in resolving work problems and dealing with the Board of Directors, staff, consultants and public. • Strong verbal and written communication skills. • Math computational skills sufficient to perform basic accounting functions. • Proficiency with PCs and related software such as Microsoft Office, Word, Excel, Social Media and Website maintenance, etc. • Ability to work independently and handle confidential material. Works closely with Finance and other departments. Performs related duties as assigned. Success Factors: Professionalism, accountability, and self-motivation Detail Oriented Demonstrated ability to be flexible in managing a workload of varied tasks, some with conflicting deadlines Strong written and oral communication Proven ability to be a self-starter and work independently under pressure and with minimal supervision Flexible and dependable Excellent organizational skills

Job Description DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company. We are searching for an outstanding Executive Assistant to VP & Division Manager to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on! What you'll be doing: Manage the Division Manager's schedule and appointments. Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items. Act as primary point of contact for the Division Manager. Provide administrative support for other members of Orlando Leadership team that report to Division Manager. Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction. Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year. Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents. Handle phone calls, emails, and correspondence. Prepare presentations and providing administrative support for meetings as needed. Coordinate logistics for conferences and special events on behalf of Division Manager. Coordinate travel arrangements and compile expense reports. Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management. Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc. Collect internal monthly reports from project teams, learn hot to review reports, and provide summaries to Division Manager. What you need for this position: Ability to proactively initiate and self-direct with a high degree of emotional intelligence. Detail-oriented mindset with the capacity to proactively follow up and follow through on all assigned tasks with a "can-do" attitude. Excellent organizational and time management skills. Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally. Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members. Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses. Entrepreneurial team player. Proficient computer skills in Microsoft Office Suite including Powerpoint. Experience with Procore, Box, DocuSign, and Bluebeam preferred. Associate's Degree in Construction Management or Business Administration preferred, not required. Notary Public (within 30 days) Strong personal integrity and has the highest ethical standards. Able to function in a positive, friendly, high-energy, and collaborative environment. What's in it for you: Top-tier market salary & bonus program. Team up with other high-performing coworkers. Top-notch Medical Insurance DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing) Wellness reimbursement to assist in your fitness and wellness. PTO: 1st year: 8 days; Years 2-5: 18 days; 6-10 Years: 23 days, 11+ Years: 28 days Additional Time Off: 11 Paid Holidays, and your birthday off. Veterans Day Off for our Veteran Team Members Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice. Educational Reimbursement Plan Team Member Referral Bonus Program Maternity & Paternity Care Plans Adoption Assistance Program Direct Deposit Paycheck Weekly Pay Schedule Free Snacks and Drinks Costco or Sam's Club Membership Drug test, background check, and eligibility to work in the U.S. required.

Central Florida Kidney Centers, Inc is a not-for-profit dialysis organization that has served the dialysis community for 50 + years- with seven clinics in the Central Florida area. We are committed to providing unrivaled dialysis care to improve the quality of life for those with End-Stage Renal Disease. If you are looking for a career where you can make a difference in the lives of others, are passionate about excellent patient care, and want to build long-term relationships, work with us at Central Florida Kidney Centers, where we are large enough to serve and small enough to care. Position Description: Executive Assistant The Executive Assistant provides high-level administrative support to the CEO. This role requires advanced organizational, communication, and analytical skills. The ideal candidate will have a background in project management, and data analytics. Experience in the non-profit sector and familiarity with the kidney health industry are highly preferred. Essential Duties Provide comprehensive administrative support to primarily the CEO and Executive Leadership Team when requested. Serve as the primary point of contact for internal and external stakeholders. Coordinate and manage CEO's calendars, meetings, and travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents. Plan and execute board meetings, special events, and organizational publications. Maintain and improve filing systems and databases. Support project management initiatives and track progress using data analytics tools. Ensure confidentiality and discretion in handling sensitive information. Qualifications Bachelor's degree required; Master's degree preferred. Minimum of 3 years of experience in an executive support role. Project management certification (e.g., PMP) is a plus. Proficiency in Microsoft Office Suite and data analytics tools (e.g., Excel, Power BI). Strong organizational, time management, and communication skills. Ability to work independently and manage multiple priorities. Experience in non-profit organizations and/or kidney health industry preferred. High level of integrity and discretion in handling confidential information. THE LOCATION: 203 Ernestine Orlando, FL. 32801 WHY SHOULD YOU APPLY? Top Benefits Competitive Pay Bonus Program Tuition Reimbursement Public Service Loan Forgiveness - as a non-profit organization

Monk Law Group seeks a Personal Assistant to assist management in our busy law practice. The Personal Assistant will work directly with the managing attorney and management on a variety of personal and profesional tasks as assigned. Monk Law Group practices primarily in family law, criminal defense, estate planning, elder law, and personal injury. The firm provides a 401(k) with employer matching contributions; paid holidays; and, bonus opportunities. This position will not be tasked with legal work as a primary function; however, cross-training may be offered in the future. Tasks performed in this position will include, but are not limited to: Calendar Management; Administrative Assistance on Office Tasks; Billing and Collections; Office Supply Management; Marketing and Advertising; and, Miscellaneous Personal and Professional Tasks as Assigned. Requirements: Excellent communication and organizational skills with the ability to multitask Calendar management skills Strong skills in task delegation and tracking In-person attendance Monday-Friday from 8:30 a.m. - 5:00 p.m. at our Lakeland Office Valid Drivers License and Reliable Vehicle

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. #WeAreEA and we exist to inspire the world to play. EA values creativity, pioneering, passion, determination, learning, and teamwork. The Corporate Strategy team at EA drives EA's long-term growth and innovation. We specialize in turning bold ideas into tangible strategies, identifying emerging opportunities, and developing the next generation of strategic leaders. We are seeking a seasoned strategic leader to serve as a key advisor to the President of EA SPORTS and their Leadership Team. Reporting to the VP of Business Strategy and Intelligence, this is a high-visibility position with significant engagement across EA, including the CEO and their executive staff. This role offers a rare opportunity to define and execute a strategy that positions EA SPORTS as the most valuable and globally recognized sports brand. Working across iconic franchises such as FC, Madden NFL, College Football, UFC, NHL, and F1, you will shape the future of EA SPORTS and its influence in the global sports ecosystem - extending in, around, and beyond the bounds of interactive entertainment. Your leadership will directly impact how EA SPORTS connects with fans worldwide, deepens its cultural relevance, and drives long-term business growth. Drawing on deep expertise in the sports industry and a proven track record of developing strategies in dynamic, competitive markets, you will play a pivotal role in unlocking the next phase of growth for EA SPORTS. Responsibilities: Strategic Vision and Leadership: * Serve as a thought partner to both the President of EA SPORTS and the GM of Publishing for EA SPORTS, along with their respective teams, shaping a long-term vision that positions the brand as a leader in the global sports ecosystem * Develop relationships with senior strategy leaders across relevant industries to exchange insights, explore opportunities, and inform EA SPORTS' strategic priorities. * Provide thought leadership on how changes in sports fandom, fan engagement, and emerging technologies are reshaping the future of sports and create opportunities for EA SPORTS to lead. * In partnership with the Business Strategy and Intelligence teams, proactively analyze industry dynamics, including league and team performance, capital trends, and emerging business models, to identify actionable implications for EA SPORTS. Strategic Planning: * Develop and manage a robust framework for evaluating strategic opportunities, including new ideas, licenses, and partnerships, ensuring alignment with EA SPORTS' growth objectives. * Deliver ad hoc financial, market, and scenario analyses to support the EA SPORTS leadership team in navigating complex business decisions. * Lead select high-impact strategic initiatives in collaboration with key stakeholders, such as evaluating new licenses or supporting M&A diligence, to guide critical business decisions. * Collaborate with Development, Finance, and Publishing teams to align franchise strategies with EA's corporate strategy and financial goals. * Deliver data-backed recommendations to guide strategic decisions and provide clear updates to C-level leadership and Board of Directors. Mentor and Develop Strategy Talent: * Foster a collaborative, innovative culture that bridges sports, entertainment, and technology, inspiring teams to think expansively. * Act as a mentor and sponsor for emerging Strategy team talent, developing a pipeline of future scaled leaders. Requirements: * Demonstrable relevant work experience in strategy or related role (10+ years with 3+ years in a management capacity) in the media and technology space. Experience in the sports ecosystem such as leagues, teams, sports networks, or media entities preferred. * Expertise in developing and implementing large-scale strategies that deliver measurable business impact. * Demonstrated success in collaborating with senior leaders across industries and influencing decision-making in high-stakes environments. * Exceptional strategic thinking and analytical skills, with experience in scenario modeling and financial analysis. * Adept at balancing a long-term strategic vision with immediate business needs, navigating ambiguity with clarity and confidence. * Passionate about sports, innovation, and shaping the future of entertainment. COMPENSATION AND BENEFITS The ranges listed below are what EA in good faith expects to pay applicants for this role in these locations at the time of this posting. If you reside in a different location, a recruiter will advise on the applicable range and benefits. Pay offered will be determined based on a number of relevant business and candidate factors (e.g. education, qualifications, certifications, experience, skills, geographic location, or business needs). PAY RANGES * British Columbia (depending on location e.g. Vancouver vs. Victoria) *$187,000 - $259,400 CAD * California (depending on location e.g. Los Angeles vs. San Francisco) *$210,600 - $320,000 USD In the US, we offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full-time employees. Certain roles may also be eligible for bonus and equity. In British Columbia, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, paid top-up to EI/QPIP benefits up to 100% of base salary when you welcome a new child (12 weeks for maternity, and 4 weeks for parental/adoption leave), extended health/dental/vision coverage, life insurance, disability insurance, retirement plan to regular full-time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

The range for this role is $72,900 - $89,100 Actual base pay will be determined based on a successful candidate's work location, skills/abilities, experience, and education. This role includes opportunity to receive an annual bonus target of 5% of annual eligible earnings. Actual bonus amounts are determined by length of time in role, individual performance, and organizational performance. Interested applicants must be willing and able to work a hybrid schedule (2-3 days/week) in our Lake Nona, FL office. The Mission At Christian Care Ministry we believe that Christians can, and should, share in one another's burdens. Through the use of Medi-Share , a healthcare sharing ministry for Christians, we cultivate that belief. To that end, our Mission Statement is as follows: Connecting people to a Christ-centered community wellness experience based on faith, prayer, and personal responsibility. The Team Everyone at Christian Care Ministry is in agreement with our Statement of Faith, which outlines our core beliefs. Although we aren't perfect people, we are serving our perfect God and our Members to the best of our ability. The Job The Senior Executive Assistant will support the strategic, administrative, organization, and logistics functions of the Executive office. This role will assist assigned senior leadership (primarily supporting the Chief Strategy Officer, Chief Operating Officer, and Chief Information Officer) in developing and leading special projects as assigned, including conducting ad hoc research and analysis. This individual will possess the ability to successfully navigate the organizational hierarchy and business processes to deliver outcomes prioritized by senior leadership. This role may lead and direct the schedules of assigned senior leadership and coordinate the logistics of the executive duties. This role will help plan, organize, and manage personal travel, meetings, and events involving the C-level executives and their guests. A high attention to detail, forward-thinking mindset, and the ability to balance multiple projects simultaneously will help define success in this role. This role would be based in our new Lake Nona office, so we seek someone with ability to also act like an office manager. We seek someone who is vibrant and passionate about making an impact, who can absorb the strategies and business philosophies of our new subsidiary company and who can be an onsite culture influencer, without being an executive. Essential Job Duties & Responsibilities Develop and manage project plans and action items to drive progress Communicate clearly and concisely in verbal and written forms to stakeholders at all levels of the organization. Be self-sufficient in your ability to conduct ad hoc research as assigned and establish strategic white papers with input from senior leaders Build strong and influential relationships across the organization to facilitate delivery of special projects as assigned Manage, maintain, and facilitate a complex calendar - scheduling internal and external meetings, appointments, and events for multiple executive leaders and guests Manage and coordinate executive travel - pre-trip planning, organize agenda and functions, and set up / tear down logistic requirements Be a strong company culture ambassador in the new office, willingly and joyfully taking on the role of quasi office manager and the "face" of our Lake Nona office Anticipate and build contingency plans to facilitate the efficient scheduling of the executives' time aligned with strategic priorities Process and maintain expenses and purchase requests for the executive office Organize and facilitate the coordination of contracts and agreements for the organization Prepare professional correspondence, communications, and presentations supporting the executive functions Attend required executive and board level meetings and participate in an administrative function Maintain strict confidentiality Help develop and maintain a proactive priorities list to support the executive office with upcoming deadlines and incoming requests Contribute to the exercise and expression of Christian Care Ministry's Christian beliefs Perform all other duties as assigned Essential Skills & Abilities Tech savvy - ability to navigate, coordinate, and manage changes in MS Suite (Outlook, Excel, Word, PowerPoint, Teams, Copilot), logistics and contract systems, and meeting technology platforms (Zoom, Teams, etc.) Planning and organizing - ability to work effectively without supervision Proactive thinker with the ability to anticipate the needs of the assigned executive Flexible and comfortable in a fast-paced environment, dealing well with rapid change Excellent verbal and written communication skills Positive, welcoming, and engaging attitude Exceptional attention to detail - very organized Ability to work a flexible schedule as needed Core Competencies/Demonstrable Behaviors Models the behaviors outlined in the Ideal Team Player book, specifically the virtues of Humble, Hungry, and Smart (Emotional Intelligence) Collaborates - builds partnerships and works collaboratively with others to meet objectives Interpersonal Savvy - relates openly and comfortably with a diverse group of people Must be able to communicate effectively and build engagement across all audiences Situational Adaptability - adapts approach and demeanor in real time to match the shifting demands of different situations Optimize work processes - knows the most effective and efficient processes to get things done Being resilient - rebounds from setback and adversity when facing difficult situations and deadlines Education and/or Experience High School diploma or GED required, Bachelor's degree preferred 6+ years of Executive Administrative experience or Project Management experience required; preferably within a healthcare payer, technology, or financial services organization A relevant background in executive administration, project management, or healthcare payer operations is preferred Supervisory Responsibilities This job does not directly supervise other employees, but is responsible for influencing and directing the work and schedules of others (including other executives) Travel This job may require some travel (3-5 times per year) Incentives & Benefits We work hard to serve our Medi-Share Members, but know we can only do that if we invest in our employees professionally, financially, physically, socially, and spiritually. We purposefully invest in our employees so that our employees can invest in others. For full-time employees working 30 hours or more, some of our benefits include, but are not limited to: • 100% paid Medical for employees/99% for family • Generous employer Health Savings Account (HSA) contributions • Employer-paid Life Insurance (3x salary) and Long-term Disability Insurance • 6 weeks of paid parental leave (for both mom and dad) • Dental - two plans to choose from • Vision • Short-term Disability • Accident, Critical Illness, Hospital Indemnity • 401(k) - up to 4% match on ROTH or Traditional contributions • Generous paid-time off and 11 paid holidays • Wellness plan including Financial, Occupational, Mental/Spiritual, and Physical health incentives up to $50/mo • Employee Assistance Program including no cost, in-person mental health visits and employee discounts • Monetary Anniversary Awards Program • Monetary Birthday Awards Minimum Age Requirement: Due to the nature of the responsibilities associated with this position-including independent decision-making, access to confidential information, and potential exposure to regulated environments-candidates must be at least 18 years of age at the time of hire. This requirement is in accordance with applicable federal and state labor laws and is intended to ensure compliance with workplace safety and legal standards.

Job Description Transportation Associate provides administrative /transactional support to the PGS Transportation team. This position requires knowledge of desktopcomputer applications. Ability to work under pressure with short deadlines isneeded. ESSENTIAL DUTIES & RESPONSIBILITIES Generate activity reports for Transportation Weekly,Monthly and Annual activities; Request, receive, analyze and dispute vendor billinginvoices for accuracy; Auditing of freight bills against contract rates andquoted services; Follow up on payments status biweekly on open invoicestatements from transportation carriers; Assist transportation team with administrative dailyfunctions filing shipment documents, scanning shipment related documents,tracking shipments, update shipments status in the Sharepoint TransportationLog, identify serial numbers on FTZ files, etc. File and maintain all required documentation as pergovernment record keeping requirements; Compose correspondence and other communications relatedto accounts payable items; Perform other such duties as may be required. OTHER DUTIES AND RESPONSIBILITIES Comply with all safety policies, practices and proceduresreporting all unsafe activities to Management and/or Human Resources. Contribute to maintaining a positive team spirit. Communicate effectively with all levels of employees. Protect confidential information by not communicating,disclosing to, or using for benefit of 3rd parties. Maintain the highest degree of honesty and integrity atall times.

As an Executive Assistant, you will provide administrative support to two Directors in Hotel Operations for Disney Cruise Line. This role requires a proactive, highly organized, and detail-oriented professional who thrives in a dynamic, fast-paced environment. You'll use a mix of business acumen, relationship management, operational planning, and problem-solving skills to ensure seamless day-to-day operations and exceptional service delivery across Hotel Operations. You will report to the Director of Dining Operations & Integration. This is a Full-Time role. Responsibilities/You Will: Provide direct administrative support, including managing complex calendars, meetings, travel arrangements, and expense reports Provide administrative support to the two Directors in Hotel Operations Serve as the primary point of contact for all office administrative responsibilities, including phones, supplies, onboarding logistics, and correspondence Prepare presentations, letters, spreadsheets, agendas, meeting materials, and departmental communications Manage logistics for consultants, including travel, payments, and contractual obligations Liaise with Immigration Compliance, and input/manage visitor/vendor information in systems such as SVAM, IRGS Support onboarding, transfers, and separation processes for new and current cast/crew Maintain company vehicle schedules and coordinate procurement needs (laptops, phones, etc.) Provide backup support for department coordination during emergency procedures and act as the Record Information Management (RIM) Coordinator Assist with event planning, event setup, and package receiving as needed Exercise sound judgment in prioritizing tasks and anticipating the needs of leaders and team members Partner with Operations Assistants across the fleet, contributing to ongoing process improvements Handle special tasks and high-priority projects as requested Manage all responsibilities with the highest level of discretion and confidentiality Basic Qualifications: 3+ years of experience providing high-level support to business executives in large organizations Exceptional organizational and multitasking abilities with meticulous attention to detail Advanced proficiency in Microsoft Office Suite (particularly Outlook, Word, Excel) Skilled in SAP and Concur for business operations and expense management Proven ability to manage complex calendars, prioritize independently, and adapt under pressure Strong verbal and written communication skills with a polished, professional tone Collaborative team player with excellent interpersonal and consultative skills Experience managing multiple projects simultaneously with efficiency and accuracy Confidence to handle sensitive and confidential information with discretion Able to communicate effectively across all organizational levels, from executives and VPs to frontline team members Passion for delivering outstanding service to internal stakeholders and guests Preferred Qualifications: Experience creating presentation decks in PowerPoint Experience using COUPA, SharePoint & Smartsheet Experience booking international travel and working with partners globally Education: Bachelor's degree or equivalent work experience required Our Benefits: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at **************************************** Job Posting Segment: DCL Shoreside Job Posting Primary Business: Hotel Operations Primary Job Posting Category: Executive Support Employment Type: Full time Primary City, State, Region, Postal Code: Celebration, FL, USA Alternate City, State, Region, Postal Code: Date Posted: 2025-12-15

The Administrative Assistant - Orders & Customer Support is responsible for supporting daily operational and administrative needs, with a primary focus on processing customer orders, managing payments, and coordinating shipping activities. This role serves as a critical link between customers, sales, and operations, ensuring timely and accurate order fulfillment while maintaining exceptional customer service standards. The position requires a high level of attention to detail, organization, and the ability to manage multiple tasks efficiently. Essential Duties and Responsibilities Order Processing & Payment Coordination • Accurately input customer orders into the system in a timely manner. • Contact customers to confirm and collect payments. • Track and update payment statuses, ensuring all orders are paid prior to shipment. Shipping Coordination & Tracking • Create and send shipping tracking information to customers. • Follow up on shipments to resolve any delivery issues or delays. • Liaise with shipping carriers to track, escalate, and resolve shipment concerns. Customer Communication & Support • Respond to customer inquiries regarding orders, payments, and shipping. • Maintain a professional and courteous demeanor in all customer interactions. • Provide timely updates to customers and internal teams regarding order status. Administrative & Clerical Support • Maintain accurate records of orders, payments, and shipping details. • File and organize digital and physical documents as needed. • Perform general office duties, including answering phones, managing correspondence, and scheduling meetings. Additional Support Duties • Assist with purchasing office and warehouse supplies when needed. • Support other administrative functions as assigned to meet operational goals. Competencies • Attention to Detail - Ensures accuracy in order entry, payment tracking, and shipping documentation. • Customer Service - Maintains a positive, solution-focused approach in all customer interactions. • Organizational Skills - Manages multiple tasks efficiently while meeting deadlines. • Communication - Effectively communicates with customers, team members, and vendors. • Problem Solving - Quickly addresses and resolves issues with orders, payments, or shipments.

We are a full size Healthcare company working throughout the Southeastern US and are currently recruiting for the position of Customer service. In this role you will report to upper level management and assist in the daily functions of our operation. The successful candidate will posses the knowledge of Excel formatting, Word, and preparing Power Point presentations. This is a very fast paced environment and encourage those that can multi task while remaining focused on the task at hand to apply. Complete job description will be discussed at interview. For immediate consideration please respond to this email with your resume attached and salary required... ***************************

Associate, Fund Administration At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Fund Administration - IC1 to join our Fund Administration team. This role location is based in Lake Mary FL. In this role, you'll make an impact in the following ways: • Perform a variety of fund administration activities, including expense allocation, budgeting, cash allocation, analysis of fund metrics and compliance • Calculate daily fund position and cash reconciliations, resolve discrepancies and escalate issues to more senior colleagues • Synthesize, report and assist in analyzing fund revenues, expenses, profitability and other key metrics • Work with clients to communicate fund expense and performance information, and answer straightforward questions about funds • Review fund data and monitor compliance with all regulatory, BNY Mellon and client specifications • Work with internal and external auditors to provide requested information • Compile and assist in analyzing fund performance data for inclusion in Board of Directors report materials • Review fund expense budgeting conducted by support staff • Contribute to the achievement of team objectives To be successful in this role, we're seeking the following: • Bachelor's degree in accounting or the equivalent combination of education and experience • 0-3 years of total work experience preferred • Experience in accounting or fund administration preferred • No direct reports At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: • America's Most Innovative Companies, Fortune, 2025 • World's Most Admired Companies, Fortune 2025 • “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams. Responsibilities: Administrative Duties: Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed Schedules and organizes activities such as meetings, travel, conferences and interviews Answers phones, distributes mail and processes expense reimbursement for assigned staff Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Supports other teams, such as Marketing, with various administrative tasks Provides coverage for reception on a regular basis as needed Office Duties: Monitors office supplies inventory and places orders Reconciles office credit card charges Assists in relationships with building management and facility vendors, including cleaning and security services Coordinates and plans office activities, such as parties and celebrations Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires Coordinates with the Information Technology team with regards to office technology needs Qualifications: High school education; college level preferred Typically with 5+ years of related experience Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in team environment Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple projects at the same time Ability to effectively meet deadlines at expected quality Working Place: Orlando, Florida, United States Company : Virtual Dec 18 - HKS Inc.

Serves as Executive Office Assistant and is responsible for maintaining organization and management of the Executive Office under the direct supervision of the Chief Executive Officer. The Executive Office Assistant must possess a mastery of office skills that enhances executive's effectiveness by providing information management support; representing the executive to others; shall require minimum direct supervision; display initiative; exercise judgment within the scope of authority; and facilitate in the establishment, interpretation, application and enforcement of statues, rules, regulations and policies. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. Conserves executive's time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel. Designs and implements a recordkeeping system to insure maximum operational workflow, and maintains filing systems consistent with the CEO needs. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Maintains customer confidence and protects operations by keeping information confidential. Prepares reports by collecting and analyzing information. Secures information by completing data base backups. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Develops and maintains a routine system for preparing minutes for CEO meetings, processing outgoing/incoming mail, and receiving calls. Coordinates and tracks administrative directives; schedules CEO meetings; makes appointments; processes incoming correspondence; transfers information; and follows through directives to completion. Prepares business correspondence using a variety of office equipment; draft responses to correspondence; organizes and prepares a variety of reports, letters and internal documents; and assigns correspondence to appropriate staff for response. Maintains office supplies inventory by checking stock to determine inventory level; anticipate needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Contributes to team effort by accomplishing related results as needed. Perform other related duties as assigned including but not limited to: general office errands (mail, supplies, deliveries, etc.) and setting up for various in-house meetings as needed. SUPERVISORY RESPONSIBILITIES: The position will be responsible for effective management oversight for all CEO Clerical Office Support Staff in direct and/or indirect capacity as assigned. SUPERVISION OF PERSONNEL: As assigned by Chief Executive Officer

Title: Administrative Assistant Duration: 3 Months Shift: Monday to Friday -8: 00 AM to 5: 00 PM Pay: $20.00/Hour Job Responsibilities: Ability to work independently, possess excellent grammatical and editing skills, be detail-oriented and take initiative when necessary. Should demonstrate resourcefulness and a desire to learn. Professional demeanor and intermediate software skills (Word, Excel, Powerpoint) are required. Responsibilities include, but are not limited to, answering multi-line phone, preparing outgoing courier and overnight packages, coordinate mailings, maintaining files/filing, taking inventory, and placing orders, preparing correspondence, and providing overall administrative support. Warehouse Environment Inventory Experience Required Microsoft Office skills required. This position is for an individual who is a self starter and independent. Able to identify problems and create solutions independently without guidance. This person will be the face of the branch and ensure the branch runs smoothly on all fronts (from making sure the break room is stocked, to PowerPoints, to entering vendor tickets for things that are not working thoughout the warehouse). They must be able to coordinate events and business calendars, process inventory, help plan travel/food/other for visiting associates to the branch. The ideal candidate will have an eye for what needs to be done around the office, and be able to take proactive solutions to resolve. Required Qualifications: •High School Diploma or GED. •Proficiency with Microsoft Office (Word, Excel, Powerpoint) •Strong communication and organizational skills.

Eastern Florida State College is currently seeking applications for the full-time position of Administrative Support Assistant III on the Cocoa Campus in Cocoa, Florida. Salary & Benefit The annual salary is $34,669.00. Successful internal candidates for external job postings should be aware that their current salary does not transfer to the new position. Salary will be as advertised in the job announcement. Full-time employees of Eastern Florida State College receive fringe benefits including health insurance and a retirement plan. Position Concept To perform clerical work, which involves moderately complex details and methodologies. To ensure that responses to immediate situations or emergencies are effectively accomplished by staff and provide technical and administrative direction to such efforts as required. Minimum Qualifications The following minimum qualifications for this position must be met before any applicant will be considered: * High School Diploma or GED required. * Associate degree from a regionally-accredited institution preferred. * Five years related work experience/office management, administrative and clerical experience. * Ability to use a PC, software programs, typewriter and office machines. * Proficient in word processing, computer applications in office technology, presentations software, graphic design, spreadsheets and databases including Outlook, Banner, Microsoft Office and other computer-based student information systems. * Filing and telephone skills. * Ability to work well with all levels of personnel and customers in a courteous and professional manner. * Ability to work effectively in a diverse community and meet the needs of diverse student populations. * Valid Florida Motor Vehicle Operator's license required. * A review of Social Media activity will be part of the candidate evaluation process. * This position will require successful fingerprinting and the candidate chosen will be required to pay the associated fee (currently $36.00).This fingerprinting fee ($36.00) is non-refundable. * Understanding of and commitment to Equal Access/Equal Opportunity. * Official transcripts of all collegiate work will be required to be considered beyond the application phase.* * High School Diploma or GED or transcripts or official transcripts of all collegiate work (as appropriate for the position) must be sent directly from the attended institution to the Human Resources Office prior to the first day of employment. All foreign degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. Minimum physical qualifications: * Ability to communicate both orally and in writing. * Ability to lift, push, pull, or move up to 40 pounds. * Ability to access, input, and retrieve information and/or data from computer. * Works inside an office environment. Notes Applications will be accepted from December 9, 2025, through January 7, 2026; however, the College reserves the right to extend or conclude searches without notice. Applications must be submitted prior to 5:00 p.m. on the closing day. This is a covered position under Chapter 295 Florida Statutes, which provides for Veterans' Preference in employment for eligible veterans and eligible spouses of veterans.

OUC - The Reliable One, is presently seeking a Executive Assistant to join the Electric & Water Distribution division. At OUC, we don't just work - we're building a bright future of innovation and transformation for future generations. We are looking for a highly organized, proactive Executive Assistant to provide complex administrative and operational support to the Vice President of Electric & Water Distribution (EWD), Vice President of Transmission, and the Director of Energy Services & Contracts Management. In this role, you will independently manage the end-to-end agenda item process, review and validate complex documentation tied to capital projects, contracts, purchase orders, and change orders, and ensure accuracy, compliance, and clarity before materials advance to executive review. You will coordinate schedules across multiple executives and locations, exercise a high level of discretion and judgment, and serve as a trusted administrative partner who can manage ambiguity, prioritize competing demands, and mentor other administrative professionals while continuously improving administrative processes. OUC is an industry leader and the second largest municipal utility in Florida committed to innovation, sustainability, and our community, OUC's mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions. Join a team of visionary Change Agents, Strategists, and Community Ambassadors who understand the vital role of diverse experiences in powering creativity and industry transformation. At OUC, each position contributes to the success and achievement of our goals. Click here to learn more about what we do. The ideal candidate will have: An Associate's degree in Business, Office Administration, or a related field, or an equivalent combination of education and progressively responsible administrative experience (two additional years of experience may substitute for each year of education not completed) Five (5) or more years of administrative or executive support experience with demonstrated progression in responsibility, complexity, and independent judgment, preferably in a fast-paced, multi-stakeholder environment Proven experience supporting senior leaders with agenda items, contracts, purchasing, budgeting and financial documentation, calendar management, and meeting coordination, with a strong emphasis on accuracy, accountability, and administrative process improvement Strong organizational, time-management, and multitasking skills, with the ability to independently prioritize work, manage competing deadlines, and adapt to changing priorities Excellent written and verbal communication skills, including accurate meeting minutes, professional correspondence and reports, and effective cross-functional collaboration Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and collaboration tools such as SharePoint and Teams, with experience using or the ability to quickly learn enterprise administrative and financial systems (e.g., JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight) The ability to exercise independent judgment and discretion in handling confidential and sensitive information A collaborative, team-oriented approach, with the ability to support process documentation, contribute to administrative process improvements, and serve as a resource to other administrative professionals Certified Administrative Professional (CAP) or equivalent certification (preferred) Florida Public Notary license (preferred) OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes, to cite a few: Competitive compensation Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period. OUC's Hybrid Retirement Program includes a fully-funded cash balance account, defined contribution with employer matching along with a health reimbursement account Generous paid vacation, holidays, and sick time Paid parental leave Educational Assistance Program, to include tuition reimbursement, paid memberships in professional associations, paid conference and training opportunities Wellness incentives and free access to all on-site OUC fitness facilities Access to family-oriented recreational areas Paid Conference and Training Opportunities Free downtown parking Hybrid work schedule Click here to view our Benefits Summary. Salary Range: $32.69 - 40.86 hourly (Est. $67,999 - $84,999 annually) - commensurate with experience Location: 6003 Pershing Ave, Orlando, FL 32822 Please see below a complete Job description for this position. Job Purpose: Responsible for providing administrative support for an executive or senior leader and Business Unit (BU) while performing complex and confidential administrative duties as they relate to the various divisions within the BU. May also be responsible for preparing and/or analyzing moderate to complex reports, preparing presentations, reviewing BU practices, policies and procedures, and making recommendations to management. Primary Functions: Provide administrative support for the BU, including, but not limited to, responsibility for the completion and accuracy of documents, composition of routine correspondence, reading and routing mail, answering and forwarding calls, and addressing customers' needs and inquiries; Provide support to executive or senior leader with travel arrangements, calendar management, appointment/event planning and scheduling, and credit card billing and transactions; Compile and assist in the preparation and review of presentations, financial reports, records, minutes, copies of correspondence or other printed material; Take meeting notes and independently follow up on action items from the meetings; Work with BU personnel to review contracts/agreements; provide support and tracking of purchasing activities related to document flow of approved documents, including bid proposals, contracts, agenda items, etc.; proofread contracts and prepare agenda Items; Track purchase orders and advise on status to ensure BU funding requirements are met; Analyze, review, and recommend process improvements to BU management; Review invoices and advise business unit management of any adjustments for billing purposes; process invoices for billing of customers and vendors. Interpret a variety of data and convert into complex spreadsheets for analysis; Work on budget items under the direction of the executive or senior leader; identify, research, and explain budget variances; Provide support to committees and project teams related to the BU; Maintain highly confidential and sensitive information in the BU or department; Keep office supplies inventory and order supplies as needed; Perform other duties as assigned. Technical Requirements: Working knowledge of all, but not limited to, the following: General office administration and management principles and practices; Familiarity with all of, but not limited to, the following: Budgeting and purchasing principles and processes (purchase orders and order requisitions); Software applications (i.e. JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console]) Related industry, organizational and departmental policies, practices, and procedures; legal guidelines, ordinances, and laws; Strong organizational and work coordination skills; Flexible in a fast-paced environment and able to adjust to multiple and changing priorities; Exercise independent judgment, prioritization, and planning in daily activities; Strong communication skills, both verbal and written; Ability to: Review and analyze work processes and BU data, and recommend process improvements; Understand and apply governmental accounting practices in maintenance of financial records; Effectively work with a variety of people at all levels of the organization; Type 50 correct words per minute; Accurately take meeting notes; Make arithmetic computations using whole numbers, fractions and decimals, rates, ratios and percentages; Use Microsoft Office Suite (Word, Outlook, Excel, etc.) and standard office equipment (computer, telephone, copier, etc.); Education/ Certification/ Years of Experience Requirements: Associates Degree in Business, Office Administration or related field of study from an accredited college or university; Two (2) years of additional experience (as described below) may replace each year short of the education requirement Minimum of five (5) years of increasingly responsible secretarial/administrative experience Minimum of one (1) year of experience supporting business operations in the area of assignment and/or business process improvement initiatives, preferred Certified Administrative Professional (CAP) or equivalent certification, preferred Florida public notary license preferred Working Conditions: This job is absent of disagreeable working conditions. This job is performed in an office work environment. Physical Requirements: This job consists of constant or very frequent speaking, hearing, reading, writing, typing, sitting, and repetitive motions. This job may occasionally consist of driving a company vehicle, reaching over head, and climbing (ladders, stairs, hills, etc.). OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, sex, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations . EOE M/F/Vets/Disabled

Executive Assistant | Downtown Orlando About the Company A people-first organization led by a dynamic C-Suite executive is seeking a highly driven, tech-savvy Executive Assistant. This role is based in a fast-paced, collaborative office located in Downtown Orlando. About the Role This is a high-impact position supporting a senior executive while also serving as the primary Office Manager for the Orlando location. The ideal candidate thrives in a high-energy environment, works with urgency, and anticipates needs before they arise-without missing a beat. Key Responsibilities Manage complex calendars, meeting coordination, and travel arrangements Prepare executive-level documents and correspondence Process and track expense reports Plan and coordinate team meetings and off-sites Help keep a highly skilled, growing team organized and on track Oversee day-to-day administrative and office management needs for the Orlando office What Makes This Role Unique Success in this role requires excellent judgment, discretion, and confidentiality-balanced with a positive attitude and the ability to have fun while operating at a mile-a-minute pace. Qualifications Associate's or Bachelor's degree Minimum of six (6) years of experience providing executive or team administrative support, or an equivalent combination of education and experience Prior experience supporting an executive within the Entertainment, Creative, or Hospitality industries Professional experience working in a Mac environment Required Skills Must have experience in Entertainment, Creative, or Hospitality industries Exceptionally tech-savvy with strong organizational skills High energy, proactive mindset, and strong sense of urgency Preferred Skills Experience in office management or multi-functional administrative roles Ability to adapt quickly in a fast-changing environment Salary Based On Experience: $70,000-85,000 (Temp to Hire)

Job Description Monk Law Group seeks a Personal Assistant to assist management in our busy law practice. The Personal Assistant will work directly with the managing attorney and management on a variety of personal and profesional tasks as assigned. Monk Law Group practices primarily in family law, criminal defense, estate planning, elder law, and personal injury. The firm provides a 401(k) with employer matching contributions; paid holidays; and, bonus opportunities. This position will not be tasked with legal work as a primary function; however, cross-training may be offered in the future. Tasks performed in this position will include, but are not limited to: Calendar Management; Administrative Assistance on Office Tasks; Billing and Collections; Office Supply Management; Marketing and Advertising; and, Miscellaneous Personal and Professional Tasks as Assigned. Requirements: Excellent communication and organizational skills with the ability to multitask Calendar management skills Strong skills in task delegation and tracking In-person attendance Monday-Friday from 8:30 a.m. - 5:00 p.m. at our Lakeland Office Valid Drivers License and Reliable Vehicle Powered by JazzHR jGq2SKdDnM