Executive administrative assistant jobs in Saint Louis Park, MN - 226 jobs

Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for. We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration - because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued. The Executive Assistant provides advanced administrative support to a Vice President and the broader department, serving as a lead resource to other administrative staff. This role coordinates complex schedules, prepares meeting materials and reports, arranges travel, and acts as a key point of contact for internal and external partners. The position operates with minimal supervision and plays a direct role in supporting team objectives through strong organizational judgment and administrative expertise. Perform other duties as assigned. Key Accountabilities Coordinate calendars, schedule appointments, and manage logistics for meetings and department activities. Prepare reports, PowerPoint presentations, and related materials to support leadership needs. Order office supplies, maintain inventories, and ensure general operational readiness. Arrange travel accommodations and itineraries for leadership. Serve as a primary contact for internal and external partners, ensuring professional communication and issue resolution. Provide direction and guidance to other administrative staff to support team and unit goals. Exercise sound judgment and decision-making latitude in managing complex administrative functions. Required Qualifications High school diploma or equivalent. At least 4 years of related administrative experience. Preferred Qualifications Ability to maintain a regular work schedule. Ability to support a Vice President-level leader. Experience functioning as a lead administrative resource. Experience supporting senior or executivelevel leaders. Familiarity with coordinating crossdepartmental processes or workflows. Skills and Abilities: Advanced knowledge of administrative operations and practices. Strong organizational skills with the ability to manage competing priorities. Effective verbal and written communication skills. Ability to operate standard office equipment including keyboard, phone, and other tools required for daily responsibilities. Ability to contribute to team effectiveness and support unit objectives. Capacity to exercise judgment and make decisions in a complex administrative environment. Ability to collaborate in a professional office environment and move freely within the workspace. This position is an Office role, which requires an employee to work onsite at our Minnetonka, MN office, on average, 3 days per week. The full salary grade for this position is $50,800 - $87,000. While the full salary grade is provided, the typical hiring salary range for this role is expected to be between $50,800 - $76,125. Annual salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and/or licensure, the position's scope and responsibility, internal pay equity and external market salary data. In addition to compensation, Medica offers a generous total rewards package that includes competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services and many other benefits to support our employees. The compensation and benefits information is provided as of the date of this posting. Medica's compensation and benefits are subject to change at any time, with or without notice, subject to applicable law. Eligibility to work in the US: Medica does not offer work visa sponsorship for this role. All candidates must be legally authorized to work in the United States at the time of application. Employment is contingent on verification of identity and eligibility to work in the United States. We are an Equal Opportunity employer, where all qualified candidates receive consideration for employment indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

The Administrative Assistant 3 provides advanced administrative support to executives, teams, or departments. This role independently performs a wide range of complex administrative duties under general supervision, handling sensitive and confidential information with discretion. The position requires strong organizational, communication, writing, and data management skills, as well as proficiency with Microsoft Office and task management tools. Key Responsibilities Administrative & Organizational Support Compile, format, and prepare reports, memos, letters, background materials, and other documentation using word processing and office applications. Schedule, coordinate, and modify meetings, appointments, and group activities as needed. Perform routine administrative and facilities-related support tasks. Track completion of tasks assigned to team members to ensure timely and accurate delivery. Manage cube assignments, equipment requests, and office supply orders for on-site staff. Submit and follow up on service requests related to facility issues. Communication & Documentation Compose clear, professional communications for software developers, managers, and contractors. Respond to or route priority and confidential inquiries on behalf of leadership. Attend meetings, capture detailed notes, track action items, and provide concise meeting summaries. Collect electronic documents and digital signatures; maintain organized archives of employee e-documents. Data & Systems Management Maintain accurate team data, including employee and contractor contact information and team structure. Combine, organize, clean, and analyze data using Microsoft Excel. Manage team task boards, including creating lanes, assigning tasks, and tracking progress. Support audits by serving as the Audit Coordinator, ensuring audits are assigned appropriately and following up with auditors and subject matter experts to meet timelines. Confidentiality & Judgment Exercise sound judgment and discretion when handling confidential, sensitive, or high-priority information. Provide accurate information or referrals while maintaining confidentiality standards. Required Qualifications Advanced proficiency in Microsoft Word, Excel, and other office productivity tools. Strong written and verbal communication skills. Exceptional attention to detail and organizational abilities. Ability to work independently and manage multiple priorities under general supervision. Demonstrated experience performing complex administrative functions. Preferred Qualifications Advanced Excel skills, including pivot tables. Experience with task automation tools. Basic knowledge of Microsoft Power Apps. About Seneca Resources: Seneca Resources is client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Reston, Virginia, Alabama and Columbia, Maryland that service clients throughout the United States. The key to our success lies within our strong corporate culture which drives our business. We challenge our staff through engaging work, and we reward our staff through competitive compensation, extensive professional training, and excellent opportunities for career advancement. In turn, we look for only the best and brightest to join our team. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

The Hourly Supervisor is responsible for improving the profitability of Operations. This person will ensure the highest level of customer service, safety, sanitation, quality, and consistency while driving sales and controlling costs. Enter Job Description here Long Description COMPENSATION: The Hourly rate for this position is $25.00 to $25.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting. BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance. Job Responsibilities Controls the labor costs by supervising daily staffing levels as needed while driving efficiency from all staff. Retains control of production costs, supply costs, and inventory by adhering to all standards of operation. Audits service and quality on a regular basis. Adheres to all standards and established tracking procedures daily. Develops and implements strategies to achieve customer satisfaction goals. Supervises teamwork and service on a regular basis. Supervises day-to-day employee issues in a professional manner while adhering to all Aramark policies and procedures. Supports and implements training programs that develop skills to better serve guests, build repeat business, grow revenue, and improve morale. Assists in annual employee reviews and supervises interim performance issues. Supervisor accurate adherence to Aramark's time and attendance procedures. Ensure staffing level consistent with established guidelines and make daily adjustments based on business needs. All employees to be trained according to company standards for safety, health, and sanitation procedure At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Qualifications * Must have 3-5 years of relevant experience. * Current Certifications as needed This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling, and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective Equipment (PPE). Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at ***************************** or connect with us on Facebook, Instagram and Twitter. Nearest Major Market: Minneapolis

The Centers of Training Program Administrator works closely with training managers, field representatives, and physicians to execute Cardiology s Centers of Training (COT) objectives. This individual is responsible for supporting COTs including utilizing ENGAGE System to submit agreement requests and COS payments, communicate training guidelines with field reps and managers, track contract expirations, and request evaluations post training event. Job Responsibilities: " Process, track, and manage payments using ENGAGE System and internal tracking systems " Communicate Job Title: Centers of Training Program Administrator Hybrid The Centers of Training Program Administrator works closely with training managers, field representatives, and physicians to execute Cardiology s Centers of Training (COT) objectives. This individual is responsible for supporting COTs including utilizing ENGAGE System to submit agreement requests and COS payments, communicate training guidelines with field reps and managers, track contract expirations, and request evaluations post training event. Job Responsibilities: " Process, track, and manage payments using ENGAGE System and internal tracking systems " Communicate COT training guidelines with field representatives and managers. " Verify training events meet training guidelines. " Work with high attention to accuracy and detail and deliver within expected timelines. " Assist with record-keeping, ensuring accuracy and compliance with company policies. " Coordinate with internal teams regarding payment inquiries. " Perform other general administrate COT training guidelines with field representatives and managers. " Verify training events meet training guidelines. " Work with high attention to accuracy and detail and deliver within expected timelines. " Assist with record-keeping, ensuring accuracy and compliance with company policies. " Coordinate with internal teams regarding payment inquiries.

Twin City Staffing is hiring an administrative assistant for a confidential, well-established company in Maple Plain, MN. This is a great opportunity to join a stable, family-owned organization with a strong reputation, long-tenured employees, and a supportive office environment. The ideal candidate is detail-oriented, organized, and comfortable handling a variety of administrative tasks. Location: Maple Plain, MN Wage: $22.00 - $26.00 per hour, depending on experience Hours: Monday - Friday, 8:00 AM - 4:30 PM Benefits of the administrative assistant: Temp-to-hire opportunity Paid Time Off (PTO) upon hire Health insurance Dental insurance Stable, long-term employment Family-friendly work environment Duties of the administrative assistant: Answer phones, take messages, and greet visitors Perform general administrative and clerical support Use Microsoft Excel, Word, and Outlook daily Type well drilling orders using a typewriter (training provided) Coordinate utility locates with MDH and Gopher State One Call Pull permits and assist with invoicing (training provided) Maintain accurate records and organized filing systems Requirements of the administrative assistant: Prior administrative or clerical experience Strong computer skills, especially Microsoft Office High attention to detail and ability to follow instructions Strong communication and multitasking skills Experience in construction, manufacturing, or related industries is a plus Additional information: Apply today! To learn more about this administrative assistant position, contact Charlie at 763-220-7052. EOE: Twin City Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Apogee Architectural Metals The Senior Executive Assistant (EA) is a strategic partner to the President. They are an integral part of the senior leadership team, and their support is done in a way that forwards the mission, vision, and values of Apogee Architectural Metals' mission and values in every interaction. This role works in tandem with the President and is responsible for helping to manage CEO energy, focus, mindset, priorities, and relationships and facilitate the best outcomes for the President and their team of direct reports. The EA is interested in long-term growth and professional development and is fulfilled by the career role of EA. The EA provides top-tier executive support preparing materials for key decisions and external meetings, coordinating cross-functional follow-ups, and ensuring clear, timely communication. The EA represents the Metals brand with employees, customers, and partners, models discretion and professionalism, and builds strong working relationships. What this looks like: Manage the time of the President with competing priorities, and make sure time is focused on strategic objectives and short- and long-term goals that will bring these about. Assess needed shifts in priorities as time goes on. Create and maintain strong relationships with team members, direct reports, executives, stakeholders, and clients necessary for the function of the executive office. Assess and manage the flow of information, communications, and access to the President in line with identified priorities. Using judgment to help protect the President from unnecessary involvement in day-to-day office management issues or interruptions that belong to someone else on the org chart or that the EA could handle unilaterally. Supports initiatives of the executive office and President in the form of an advocate or change champion. Creates strong external relationships as applicable to support the objectives of the President and executive office. Daily Operations & Functions Current Calendar Management: Oversee and prioritize the President's daily, weekly, and monthly schedules, ensuring optimal time allocation. Coordinate cross-functional meetings, accounting for participants' time zones and preferences. Proactively identify and resolve scheduling conflicts with diplomacy and tact. Prepare and provide the President with background information, meeting objectives, and relevant documents in advance. Collaborate closely with other support staff and teams to streamline company-wide scheduling. Block off strategic thinking, planning, and personal time for the President. Ensure timely reminders and follow-ups for crucial appointments and commitments. Continuously optimize scheduling tools and processes for efficiency and effectiveness. Current Meeting Logistics: Coordinate logistics for dinners, conferences, and trainings. Prepare background information on attendees Oversee the invitation and RSVP process. Ensure required resources and materials are ready. Facilitate communication between involved parties. Current Inbox Management: Efficiently categorize, filter, and prioritize incoming emails to ensure the President sees the most urgent and important correspondence first. Draft, proofread, and send emails on behalf of the President when required. Implement and maintain an organized filing and tagging system to ensure easy retrieval of past communications. Delegate emails and requests to appropriate departments or team members when necessary. Monitor and track critical follow-ups and commitments derived from email communications. Handle sensitive and confidential information with discretion. Continuously review and optimize email filtering rules and automated processes. Schedule and organize periodic inbox clean-ups to maintain a streamlined communication channel. Travel Coordination: Arrange flight and accommodation bookings. Organize transportation (e.g., car rentals, airport transfers). Prepare detailed itineraries. Handle visa and travel documentation as needed. Coordinate with local contacts or representatives. Compose and Edit Correspondence: Draft letters, memos, and other communications. Proofread documents for accuracy and tone. Format content according to company standards. Handle sensitive and confidential information with discretion. Project Management: Oversee and execute key projects for the President and executive team. Collaborate cross-functionally to ensure project success. Track progress, ensuring milestones are met on time. Proactively address and mitigate potential roadblocks. Report updates and provide recommendations as needed. Data Entry: Input data accurately and efficiently. Update and maintain records. Ensure data integrity and consistency. Regularly backup and archive data. AI Tools & Digital Proficiency: Operate and integrate AI-powered tools for scheduling, correspondence, and task management. Analyze AI tool performance metrics to optimize productivity and efficiency. Stay informed on the latest AI and automation trends to recommend potential integrations. Collaborate with IT teams to troubleshoot and refine AI tool implementations. Customize and refine AI-driven notifications and alerts for the President. Maintain Workspace: Organize and declutter physical office spaces. Streamline digital file storage for easy access. Implement systematic file naming and storage conventions. Regularly review and archive outdated materials. Success Markers Foundational (Baseline Performance): President's calendar, inbox, and logistics run smoothly with minimal disruption. President is consistently prepared for meetings, travel, and decisions. Personal and professional commitments are integrated seamlessly. President experiences reduced stress and increased focus. Transformational (Stretch Performance): The EA proactively anticipates Presidents and organizational needs. The President operates primarily in high-leverage areas due to EA foresight and management. Cross-functional projects are executed smoothly because of EA influence. The EA is recognized as a strategic partner, not just a support role. Qualifications Education Education normally acquired through completion of a Bachelor's degree in Business Administration, Communications, Management, or a related field. In lieu of a degree, we will consider an equivalent combination of education and directly related experience. Required Experience and Skills 6+ years of progressively responsible executive assistant experience, with 3+ years supporting a President/CEO or C-suite leader. Experience in a multi-site or manufacturing environment is preferred. Proven strength in complex calendar and travel management, meeting prep, expense management, and confidential correspondence. Excellent writing and presentation skills; able to draft clear emails, summaries, and decision briefs. High proficiency with Microsoft, virtual meeting tools, and project tracking. Demonstrated judgment, discretion, and relationship building with senior leaders and external partners. Characteristics Required Professional, respectful, and team-oriented. Discreet and trusted with sensitive information. Strategic thinker with strong judgment. Composed under pressure, unflappable, and resilient. Strong communicator, relationship-builder, and cultural ambassador. Fulfilled by enabling the President's and organization's success. This job description is intended to describe the general nature and level of work. It is not an exhaustive list of all duties, responsibilities, and qualifications. Salary Expectations: $85,000/yr.-$120,000/yr. Our Benefits We care about and invest in our employees. We are proud to offer a comprehensive benefits package designed to support their well-being and foster professional development. Here is a glimpse of what you can look forward to if you join our team. Competitive Benefits Package for employees and their dependents (Medical, Dental, Vision, Life, Disability) Incentive Plans 401(k) with employer contribution and match Employee Stock Purchase Plan with employer match Paid Time Off (Vacation and Sick Time) Paid Holidays Tuition Reimbursement Program Employee Assistance Program (EAP) Wellness Program Training and Career Progression Apogee and our brands are an Equal Opportunity Employer.

Department: Administration Employment Type: Full-time, Exempt Reports To: CFO Direct Reports: None About Special Olympics Minnesota (SOMN) SOMN (Special Olympics Minnesota) is a chapter of the worlds largest organization advocating for the advancement and inclusion of people with intellectual disabilities, and through current sports, health, and leadership programs engaging people with and without disabilities, provides a positive impact for Minnesotans of every age and every ability. Position Summary The Executive Assistant provides high-trust, high-velocity support to SOMNs executive leadership while owning all aspects of Board of Directors administration. This role coordinates the annual board calendar, prepares and distributes board/committee materials, records minutes, tracks follow-ups, and maintains governance records to ensure timely, compliant, and confidential board operations that enable strategic decision-making. It also delivers best-in-class executive support and cross-org coordination. Key Responsibilities Board of Directors Management (Primary) Own the annual board & committee calendar, including meeting scheduling, logistics, technology, room setup, remote access instructions, and confirmations. Assemble and distribute board packets (agendas, reports, dashboards, draft minutes, consent agenda, resolutions) on deadline; coordinate contributions from executive leadership and content owners (Finance, Development, Programs, etc.). Draft meeting agendas with exec leadership; track materials readiness; circulate pre-reads; post final packets; manage last-minute updates with precision. Record and finalize minutes (Board and committees), capture motions and votes, and manage action-item tracking through completion. Safeguard confidentiality (e.g., executive transition items, personnel matters); manage controlled distribution lists; enforce need-to-know permissions. Maintain governance records and the Board Manual contents (board calendar, member directory, job descriptions/commitments, committee charters, bylaws, org chart, policies). Onboard new directors (orientation logistics, binder/portal setup, bios, conflict-of-interest forms, policy acknowledgments) and coordinate annual board development and evaluations. Coordinate committee workflows (Executive, Finance, Governance/Development, and others)scheduling, agendas, minutes, and document readiness. Partner on content quality: ensure financial narratives, mission dashboards, and strategy updates are accurate and aligned across departments before distribution. Maintain up-to-date certificates of insurance for all relevant vendors, contractors, and organizational activities. Ensure compliance with organizational and legal requirements, and coordinate renewals or updates as needed. Serve as the primary point of contact for building management, addressing facility-related needs, coordinating maintenance requests, and ensuring a safe and functional work environment for all staff. Oversee relationships with office vendors and service providers, including contract management, performance evaluation, and issue resolution. Ensure vendors meet organizational standards. Collaborate with the designated office budget owner to track, manage, and report on office-related expenditures. Support the development of annual office budgets and monitor spending to ensure alignment with organizational policies and financial goals. Other duties as assigned. Cross-Organizational Coordination Collect updates from leaders across SOMN (Finance, Development, Schools, Health, Marketing, Events) to build integrated board packets and executive briefings. Manages and handles SONA accreditation. Support staff/management meeting content where board-linked topics (strategy previews, dashboards) are dry-run or socialized ahead of board sessions. Act as the primary liaison between staff and IT support, coordinating technology needs, troubleshooting issues, and facilitating communication with IT and Facilities teams. Ensure that all organizational meetings and events have the necessary technology resources and support for seamless operations. Governance, Policy & Compliance Ensure board operations align with bylaws, board policies, and SOMNs Employee Handbook (conflicts of interest, ethics, travel/expense, etc.); track annual acknowledgments. Maintain accurate board rosters, terms, officer roles, committee assignments, and historical records; prepare official resolutions and consent agendas. Qualifications 5+ years of experience in executive support, nonprofit board administration, or corporate governance support. Proven excellence in agenda/minutes preparation, packet assembly, and stakeholder coordination under tight deadlines. Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint/OneDrive) and familiarity with board portals/document control. Impeccable writing and editing; professional judgment; strict confidentiality. Experience collaborating on finance narratives/dashboards and synthesizing multi-department updates is strongly preferred. Competencies Organization & Execution: Plans ahead; hits packet/minute deadlines; follows through on action items. Strong communication skills, and positive, problem-solving approach. Judgment & Discretion: Handles sensitive materials with care; anticipates risks. Inclusion & Mission Orientation: Values the voice of athletes, staff, and volunteers; aligns work to SOMNs mission. Systems Savvy: Comfortable with collaboration tools and information governance. Proven ability to collaborate effectively across functional teams. Working Conditions Hybrid work environment: evening or early-morning board/committee meetings as needed; limited in-state travel for meeting logistics and special events. Ability to lift and transport meeting materials; set up A/V when required. Requirements: Compensation details: 65000-65000 Yearly Salary PI84c698c4a8fa-31181-39487016

Who We Are At JonnyPops, our team is empowered to make an impact at work every day from producing high-quality, innovative frozen novelties to spreading kindness one pop at a time. We look for bright and ambitious individuals who seek out challenges, thrive in fast-paced and high-growth environments, align with our core values, and get fulfilment from seeing their work transform the world around them. Based in Elk River, MN, JonnyPops develops, manufactures, distributes, and markets frozen novelties. Retailers from coast to coast including Target, Costco, Publix, Kroger, Cub, along with thousands of regional and local grocers make JonnyPops part of their assortment. Growing from a dorm room start-up in 2012, JonnyPops mission is to make "A Better Pop for a Better World!" JonnyPops leads the frozen novelties space in innovation and uses simple ingredients with no artificial dyes. Every pop stick includes a kind deed, spreading kindness every day. Joining JonnyPops is an exciting opportunity to be part of high-growth brand and have a direct impact on the company's success. Join our team and help us make “A Better Pop, for a Better World!” Job Summary The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving. Essential Duties and Responsibilities Provide direct support to the C-Suite, assisting with all aspects of daily business tasks. Complete administrative tasks related to personal accounts and matters. Maintain confidentiality and handle sensitive information with discretion. Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics. Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication. Document notes or drawings in PowerPoint, Word, or similar tools. Draft and edit documents, memos, and correspondence. Build strong relationships with internal teams and external partners. Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities. Support the C-suite with operational coordination and priorities management. Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization. Facilitate meeting preparation, including agendas, pre-reads, and materials. Manage complex calendars, schedules, and shifting priorities. Coordinate domestic and international travel arrangements, itineraries, and logistics. Anticipate scheduling conflicts and resolve issues proactively. Provide administrative support for interdepartmental projects, events, and company initiatives. Track progress on strategic priorities and deliverables for the C-suite. Prepare executive briefings, summaries, and communications as needed. Food Safety Responsibilities Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders. Minimum Qualifications Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Expected Pay Range Hired candidates may be eligible to receive additional compensation in the form on bonuses and/or commissions. $60,000-90,000 JonnyPops offers a competitive benefits package which includes the following: Medical/Health Insurance Dental Insurance Vision Insurance HSA FSA DCFSA Life & AD&D Insurance Short & Long Term Disability FTO/PTO EAP Programs Paid Holidays Employee Referral Program Sick & Safe Leave 401k Company Sponsored Meal Plan * Hired candidates may be eligible to receive additional compensation in the form of bonuses and/or commissions.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

The University of St. Thomas invites qualified candidates to apply for an Administrative Assistant to the Associate Vice President (Administrative Assistant III) position within University Advancement. This position will work on the Minneapolis campus, with occasional work on the St. Paul campus. This is a forward-facing role that requires an on-site presence. The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission. JOIN OUR COMMUNITY The University of St. Thomas offers a competitive and comprehensive benefits program, which includes: * Tuition Remission for employees, spouses, and dependents * Generous Retirement Contributions to support your future * Comprehensive Health Coverage including medical, dental, and vision * Fully Paid Insurance: disability, life, and AD&D * Paid Parental Leave to support growing families Salary Range: $19.95 to $25.00 an hour The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information. JOB SUMMARY The Administrative Assistant (Admin Assistant III), provides high-level administrative support to the Associate Vice President(s) and other members of the University Advancement team. Primary responsibilities include scheduling appointments and managing calendars; preparing complex documents of a highly confidential nature; leading or participating in special, repetitive, and on-going projects; managing correspondence; providing internal and external customer service; and reconciling/approving expenses. This position serves as the primary manager of the Minneapolis office for University Advancement, managing requests related to the workspace and supporting the team. Work direction for the role will be provided by the Associate Vice President(s) and project requests will come from members of the University Advancement team. This is a full-time in-person position located on the Minneapolis campus. ESSENTIAL FUNCTIONS 1. Manage the Associate Vice President(s)'s calendar for all activities, meetings, reservations, and travel; coordinate and prepare materials for meetings the Associate Vice President(s) attends or leads including agendas, minutes, reports, presentations, online research, room reservations, and catering requests. Manage expense reporting. Assure the preparation and proper recording of call reports for development work involving the Associate Vice President(s). Manage small constituent and team gatherings. Support the Associate Vice President(s) in scheduling large group and recurring meetings, prepare materials for meetings. Manage expense reporting. Support committees and projects as requested. Prepare letters, donor acknowledgements, e-mail correspondence, memos, presentations, and other documents as needed; complete writing projects; transcribe and prepare clean text; edit and proof correspondence, proposals, and summaries. Assist Associate Vice President(s) with initiative and projects as requested; manage procedures and processes, including purchases and payments, requests for services, and managing department rosters for subscriptions; reconcile and approve expenditures; oversee and implement change in office operations; ensure equipment, materials and space are used effectively. 2. Manage University Advancement on-boarding, off-boarding, office move requests, organization chart updates, phone list updates, training/professional membership access and other staffing and facilities-related processes. 3. Manage the Minneapolis University Advancement Office ensuring the space is well-organized, professional, and welcoming for team members and external guests. Order supplies. Manage office contracts and equipment. 4. Provide project support to members of the University Advancement team. 5. Provide seamless back-up to the Executive Assistant to the Vice President of University Advancement position. Maintain excellent working relationships with all members of the University Advancement staff, the internal university community, and donors; assist with fostering a team dynamic within the advancement office. 6. Other duties as required. QUALIFICATIONS Minimum Qualifications * High school diploma or equivalent * Three years of administrative support experience Preferred Qualifications * Post-secondary work HOW TO APPLY All interested candidates must apply online at ******************************* Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application. In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening. Official job posting is available at **********************

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description MAJOR JOB DUTIES AND RESPONSIBILITIES: Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports and analyses. Maintains the daily appointment calendar. Determines priorities and monitors the status of projects. Responsible for travel arrangements, meeting coordination and conferences. May act as a Meeting Recorder-summarizing action items precisely. May provide direction and/or oversee other department administrative/clerical associates Performs diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures. Provides superior quality outcomes by taking ownership of administrative services to ensure quality work. Handles more complex administrative duties. Conducts research to assist executive with inquiries or issues. Demonstrates full competence in own area of work, including excellent organizational skills. Makes significant contribution to work team. Works without significant guidance. Performs other duties as assigned. Qualifications EDUCATION/EXPERIENCE: HS diploma and 8 years related experience required. Excellent communication skills (both written and verbal). Excellent customer relation and organizational skills as well as excellent understanding of office practices and procedures. Knowledge of Business English including punctuation, spelling and grammar and knowledge of personal computers and related software (word processing, spreadsheets, databases, etc.). Excellent typing and keyboard skills. Incumbent must be task-oriented with an excellent sense of priority, logic and objectivity. Additional Information All your information will be kept confidential according to EEO guidelines.

Temp Step into the Heart of Local Government. Humera is seeking a poised and professional Executive Assistant to support a St. Paul City Councilmember during a temporary, 4-week assignment. This high-impact role is based at St. Paul City Hall and offers a unique opportunity to contribute to the daily operations of local leadership. This is a great fit for someone who thrives on managing calendars, communicating with people from all walks of life, and keeping things organized in a fast-moving environment. Responsibilities: • Manage the councilmember's calendar and meeting schedule • Answer phones and communicate effectively with constituents and city personnel • Draft correspondence, prep materials, and support daily administrative tasks • Maintain confidentiality and professionalism at all times • Provide reliable, responsive support in a public-facing office What We're Looking For: • Prior experience as an Executive Assistant or Administrative Professional • Strong verbal and written communication skills • Excellent time management and organizational skills • Proficiency with Microsoft Office Suite and online scheduling tools • Friendly, calm demeanor and a commitment to public service Position Details: • Duration: 4 Weeks (with the potential to extend) • Schedule: Full-time, Monday-Friday • Location: On-site at St. Paul City Hall • Pay: $25-$30/hr (flexible for the right experience) Why Humera? Humera specializes in pairing talented professionals with meaningful work-whether it's in healthcare, government, or corporate settings. We're proud to support the people behind the scenes who make organizations run smoothly. Apply Today Ready to make an impact at City Hall? Submit your resume through Humera and help drive progress in the City of St. Paul.

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. **Job responsibilities** + Maintain complex and detailed calendars + Screen incoming calls and determine the level of priority, while using caution in dispensing information + Manage the coordination and logistics of both internal and external meetings + Arrange and coordinate complicated domestic and international travel + Organize all aspects of internal and external events, including catering and transportation + Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines + Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access + Produce high quality emails and messages to individuals at all levels of the organization + Maintain department documents, including current organizational charts and Executive Bio's + Handle regular activities without prompting, and advise in advance with issues or delays + Assist in editing spreadsheets and presentations, including printing and binding, for client meetings **Required qualifications, capabilities, and skills** + At least three years of administrative experience + Advanced ability to organize + Discretion and good judgment in confidential situations, and proven experience interacting with senior management + Strong interpersonal, written, and oral communication skills + Strong proficiency in Microsoft Office + Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management **Preferred qualifications, capabilities, and skills** + College degree is a plus **Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option** Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. Equal Opportunity Employer/Disability/Veterans **Base Pay/Salary** Plymouth,MN $28.32 - $38.46 / hour

This position is responsible for providing clerical and administrative support to the ENT and Audiology Departments. This includes the scheduling of appointments and diagnostics tests, communicating with internal and external customers, preparing charts for appointments, and managing phone calls and the rescheduling of patients. This position is expected to support the mission, goals and objectives of the clinic. Required Qualifications: High School diploma/equivalent. Excellent verbal and written communication skills. Demonstrated ability to multitask. Advanced organizational skills. Proven ability to manage multiple priorities daily. Keyboarding skills Knowledge in Microsoft Word, Excel, Power Point and Outlook Experience using Internet Preferred Qualifications: Associates Degree (AA) in secretarial services, office support or business preferred Minimum of two years medical office experience preferred Experience with electronic billing, medical record and data base software preferred Accountabilities: ENT/Audiology Program Support 1.Phones and Scheduling Answers incoming department/program phone lines in a timely and courteous manner. Schedules appointments for services provided by the ENT/Audiology clinic including diagnostic testing. Responds and forwards calls as appropriate. Manage department work-queue and call patients to schedule appointments Reschedule patients for ENT/Audiology when provider schedule changes 2. Patient/Client Relations Responds to inquiries from current clients; Provides timely and accurate follow up to all inquiries; Creates and maintains client mailing lists; Assists with marketing initiatives including copying and mailings; Obtains referrals from primary physicians through EMR. Obtains referrals from outside organizations and forwards to HIM department; Completes charge tickets for hearing aids, post payments in EMR, and fills out receipts; Track and file newborn hearing screens; Pre-visit planning to include preparation for upcoming week's hearing aid consults, complete business office forms, and request insurance coverage information for hearing aids; Track incoming communication from Business Office regarding hearing aid benefits, and print and file in chart. 3. Provider Schedules Maintains the walk-in clinic schedule and coordinates provider/nurse schedules; Manages PTO requests and ensures that templates are adjusted appropriately; Completes weekly staffing update and sends to staff. General Clerical Duties Attends clinic meetings, and as requested, documents minutes; types and distributes meeting minutes within appropriate timeframe. Maintains up to date filing system for correspondence, records, and reports. Types correspondence, reports, and other requested materials. Prepares meeting agendas and materials for meetings as requested. Documents messages accurately and completely and delivers messages to appropriate person in a timely manner. Receives and assists all visitors in a professional manner and refers them to appropriate individuals. Maintains department specific files.

Job Description: Medical Clerical Support Specialist _ Scheduler Medical Clerical Support Specialist _ Scheduler Position Summary The Medical Clerical Support Specialist provides essential administrative, scheduling, and customer service support to VA medical and outpatient operations. Contractor personnel will work on-site in VA facilities and perform duties in accordance with VA policies, VHA Handbooks/Directives, and the contract's Performance Work Statement (PWS). The Specialist plays a key role in supporting Veterans by ensuring efficient clinic workflow, timely appointment coordination, and accurate documentation in VA-authorized systems. Essential Duties and Responsibilities Contractor personnel shall perform, at a minimum, the following functions in support of VA clinical operations: Provide administrative and clerical support to VA staff, including physicians, nurses, and clinic leadership. Schedule, modify, and coordinate Veteran appointments using VA-approved scheduling systems (e.g., VistA, CPRS, MSA tools, and Cerner/Oracle Health - as applicable per site). Support outpatient care coordination and assist with managing clinic flow. Maintain accurate documentation, records, and logs in compliance with VA, VHA, and HIPAA requirements. Prepare correspondence, reports, and forms using Microsoft Office applications. Answer telephones, route calls, greet Veterans and visitors, and provide high-quality customer service. Assist with check-in/check-out processes and verify required documents or eligibility information when directed. Follow all VA confidentiality rules, IT security protocols, and information handling procedures. Meet all performance metrics and deliverables outlined in the PWS, including timeliness, accuracy, and responsiveness. Minimum Qualifications (Mandatory Requirements) The Contractor must ensure personnel meet the following minimum criteria: High School diploma or GED. Proficiency in English (oral and written). Working knowledge of Microsoft Office (Word, Excel, Outlook). No physical restrictions that interfere with assigned duties. Preferred Qualifications Experience scheduling appointments or providing administrative support in a healthcare setting. Prior work experience in a VA facility, VHA system, or federal healthcare environment. Familiarity with VA clinical systems, including: VistA (Veterans Health Information Systems and Technology Architecture) CPRS (Computerized Patient Record System) Oracle Cerner (LH/EMR), depending on facility transition MSA (Medical Support Assistant) workflows Knowledge of VA processes, such as consult management, clinic profiles, and Veteran-centered communication. Key Competencies Strong interpersonal and communication skills, especially when interacting with Veterans. High attention to detail and accuracy in scheduling and documentation. Ability to work effectively in a fast-paced clinical environment. Professionalism, reliability, and respect for Veteran privacy. Ability to work independently while following VA policies and supervisory direction. Customer service orientation reflecting VA's mission to serve Veterans with compassion and respect.

Company Cox Automotive - USA Job Family Group Business Operations Job Profile Sr Business Services Specialist Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day Compensation Hourly base pay rate is $19.52 - $29.23/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. Job Description The Administrative Assistant/ Senior Business Services Specialist provides courteous, accurate, and efficient administrative support for sales and rental functions, ensuring a positive impression of Midwest Great Dane for both internal and external customers. This role supports branch personnel and contributes to the smooth operation of the office by managing clerical tasks, customer interactions, and essential documentation. This is an on-site role and the shift for this position is Mon-Fri 8:00 AM- 4:30PM What you'll do: * Prepare quotations and orders, collect required signatures, and distribute documents via email. * Verify completion of all required trailer sales documentation; process customer invoices, license sold trailers and send copies to customers. * Forward sales payments to the appropriate departments. * Maintain accurate and timely sales files. * Update unit inventory status (new, trades, on hold, sold) in the system. * Keep customer profiles current through system updates. * Process miscellaneous billings related to sales and rental. * Provide clerical support for sales and rental departments within agreed deadlines. * Interact with rental customers, obtain credit applications, print rental contracts, invoice rentals, and maintain insurance certificates. * Process card transactions and deposit checks received. * Answer and direct incoming, outgoing, and inter-office calls using a multi-line phone system; relay messages promptly. * Distribute all incoming email and correspondence to the appropriate departments and also prepare any outgoing mail. * Order and inventory of office supplies and forms. * Establish and maintain professional relationships with suppliers, customers, and co-workers. * Perform other duties as requested by the Office Administrator. What's in It for You? Here's a sneak peek of the benefits you could experience as a Cox employee: * A competitive salary and top-notch bonus/incentive plans. * A pro-sales culture that honors what salespeople (like you!) contribute to our success. * Exceptional work-life balance, flexible time-off policies and accommodating work schedules. * Comprehensive healthcare benefits, with multiple options for individuals and families. * Generous 401(k) retirement plans with company match. * Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance. * Professional development and continuing education opportunities. * Access to financial wellness/planning resources. Check out all our benefits Who you are: Minimum Qualifications: * High School Diploma/GED * Excellent written and verbal communication skills. Preferred Qualifications: * 2-3 years of general office experience or equivalent combination of education and experience. * Previous experience working in an office environment with multi-line phone systems. * Basic proficiency with Microsoft Office software; prior experience with Karmak preferred. * Accurate alphanumeric and 10-key data entry skills. * Strong interpersonal skills for developing business relationships at all levels. * Ability to manage time and priorities effectively with minimal supervision. * Analytical and problem-solving skills. Drug Testing To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited. Benefits Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave. About Us Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship. Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

This position provides administrative and customer service support for the Health and Human Services Department. Responsibilities include serving as a receptionist, handling phone and in-person interactions, processing internal and external customer requests, and providing general office support. The anticipated schedule is Monday through Friday for approximately 4.5 hours per day. Exact work hours will be determined based on operational needs. ESSENTIAL FUNCTIONS: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned. Serves as receptionist, assist visitors, and direct calls to appropriate resources. Performs general clerical duties: typing, filing, photocopying, emailing, assembling packets, and preparing mail. Processes incoming and outgoing mail, generates correspondence, and manages postage. Receives payments, balance petty cash, and maintain accurate records per financial policies. Requests and manages office supplies, maintains office equipment, and coordinates service needs. Performs backup duties such as accepting paperwork/payments for economic support. May also provide backup coverage to check in clients for Behavioral Health services. Creates public resource materials, processes program-specific data and maintains client records. Prepares and accurately completes documents, correspondence, and reports, and performs other administrative professional functions as related and necessary to meet the needs of the customers and department. Coordinates training and travel reservations for staff. Assists managers and colleagues with special projects and events as requested. Other duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES Ability to perform accurate, detailed work independently under tight deadlines. Strong organizational, prioritization, and time management skills. Proficiency with modern office practices, procedures, and equipment. Familiarity with County policies, local government operations, and standard office software. Strong communication skills to interact effectively with staff, supervisors, and the public. Ability to maintain confidentiality and handle sensitive information. Capacity for sound judgment, problem solving, and adaptability to stressful situations. Ability to analyze and prepare organizational and functional reports from research data. Knowledge of the use of a multi-line telephone system. Ability to type accurately at a reasonable rate of speed. Ability to operate standard office equipment and perform word processing and/or data entry. Ability to work the allocated hours of the position. LANGUAGE SKILLS Ability to communicate effectively in written and verbal forms. Proficient in workplace English, grammar, and spelling. Ability to explain information clearly to diverse audiences and read County policies, procedures, and manuals. MATHEMATICAL SKILLS Ability to perform mathematical calculations. REASONING ABILITY Ability to understand and effectively carry out verbal and written instructions. Ability to interpret and implement local policies, procedures, and Federal, State, and local regulations. Strong problem-solving and analytical skills to define issues, exercise sound judgement, and develop effective solutions. Ability to maintain self-control, adapt to stressful situations, and work accurately with attention to detail. Excellent organizational and time management skills to meet deadlines. PHYSICAL AND WORK ENVIRONMENT: The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee's supervisor. PHYSICAL REQUIREMENTS Work occasionally requires exerting up to 10 pounds of force and regularly involves sitting, standing, speaking, hearing, and repetitive motions. Tasks may occasionally include walking, stooping, kneeling, crouching, crawling, and reaching with hands and arms. Standard vision, vocal communication, and hearing are required to process information, exchange ideas, and analyze written or computer data. Work is performed in a moderately noisy environment with no exposure to environmental conditions. WORK ENVIRONMENT Work is primarily in an office setting and involves working with a diverse clientele, including individuals from varying backgrounds and life circumstances. MINIMUM QUALIFICATIONS: EDUCATION AND EXPERIENCE REQUIREMENTS High School Diploma/equivalent. Two (2) years' work experience in business office/administrative support position. Interest in administration or human services is a plus. Must successfully pass criminal and caregiver background checks. Expected Pay Range: $19.83 - $22.43/hour Department: HHS - Administration FTE: 0.6 St. Croix County is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We take affirmative action to ensure equal opportunity for all applicants without regard to an individual's race, color, age, religion, sex, sexual orientation, national origin, gender identity, disability, marital status, veteran status, or other legally protected characteristics.

Direct Support Assistant As a True Friends Direct Support Assistant, you'll make a meaningful impact by supporting participants with personal care, meals, and fun recreational activities while actively engaging and encouraging them to try new things. This role is a rewarding opportunity to help participants, grow, build confidence, and enjoy new experiences in a supportive and inclusive environment. (Please note: this role does not involve administering medication or overnight supervision) Schedule: Part-time, year-round, weekend, day shift Pay: $14.67 Location: In person True Friends Benefits: Flexible scheduling options Opportunities to gain and grow leadership skills Support a healthy work-life balance Free meals during summer months Employee Referral Program Scenic and inspiring work environment Retirement Savings Plan with opportunity for 3% Employer Match Fun, organization-wide Events Cabin Rental Discounts ...and more! How You'll Contribute: Assists participants with activities of daily loving, including personal cares, meals, and recreational/leisure activities Lead recreational and leisure activities as assigned by leadership Report any changes in participant condition promptly Ensure participants' belongings are properly checked in and returned Complete all required documentation accurately and timely Maintain cleanliness and organization of areas used by participants and staff Participate in training and professional development opportunities Attend and actively participates in staff meetings Perform other duties as assigned What You'll Bring to the Table: Age 16-17 (if you are 18 or older please apply for the Direct Support Professional role) Must be able to pass an organizational background study Strong communication skills Able to handle physical aggression and challenging behaviors Detail-oriented with a strong emphasis on safety Team player who can follow instructions effectively Previous experience working with individuals with disabilities preferred Physical demands Ability to see, hear, and communicate verbally Ability to lift up to 50 lbs. Ability to walk, sit, stand, bend, reach, climb, balance, stoop, kneel, crouch, crawl, and move continually during working hours Ability to feel objects and use fingers to operate tools and controls True Friends is a nonprofit organization providing life-changing experiences that enhance independence and self-esteem for children and adults with disabilities. True Friends' programs include camp, respite, retreats, team building, therapy and adaptive riding, and travel; serving over 25,000 individuals annually.

The Administrative Senior Assistant is responsible for various administrative duties and ad-hoc projects across interpersonal functional areas. COMPENSATION: The Hourly rate for this position is $22.00 to $25.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting. BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance. Job Responsibilities Provide daily direction and communication to employees to insure functional duties are performed in a timely, efficient and knowledgeable manner. Coordinate and lead special projects. Based on extensive knowledge and experience, provide guidance to other employees to tackle problems, answer questions, and research issues that may arise within the administrative function. Recommend methods to improve operation processes, efficiency and service to both internal and external customers. Support the on boarding of new hires. At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Qualifications 3-5 years of related work experience preferred. Requires a High School Diploma or equivalent experience. MS Office Experience with proficiency in Excel required. Strong interpersonal skills. Excellent customer service and administrative skills required. Ability to develop and maintain a positive working relationship with others. Detail oriented, ability to multi-task, with strong interpersonal skills are required. Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at ***************************** or connect with us on Facebook, Instagram and Twitter. Nearest Major Market: Minneapolis