Executive administrative assistant jobs in Sarasota, FL

LHH Recruitment Solutions has partnered with an organization in Tampa, FL to find an experienced Executive Assistant. Benefits include medical, dental, vision, paid time off, gym access, and access to a 401(k) plan with company match. Location: Tampa, FL Schedule: Hybrid Salary: $75,000 - $80,000 annually Responsibilities: Supports the CEO with managing an active calendar and planning complex travel arrangements. Prepares and processes correspondence, including letters, reports, memos, emails, and articles of interest to industry. Plans for internal and external meetings and lunches. Some personal assisting duties. Background: Minimum 5 years of experience supporting a C-Suite executive Bachelor's degree strongly preferred

The Executive Assistant to C-Suite/Chief of Staff is an exempt position critical in supporting C-Suite Executive and assisting with overseeing the organization's operations. This position serves as a key advisor and right-hand person to the C-Suite Executive, responsible for driving strategic initiatives, enhancing organizational performance, facilitating communication across departments, fostering innovation, and ensuring smooth execution of the company's vision by overseeing projects and aligning teams to achieve organizational goals. Representing executives to others, arranging travel and correspondence, scheduling meetings, and providing information management support. Critical responsibility will be to limit overload to ensure communication lines are fast and effective and all incoming and outgoing correspondence is properly routed or handled in a timely and professional manner. Executive Support & Communication: Serve as the primary point of contact for all professional communication on behalf of C-Suite executive. Draft and proofread high-volume emails, letters, and professional documents. Coordinate with internal and external stakeholders for seamless communication. Manage the C-Suite's calendar, meetings, appointments, and travel arrangements. Ensure the C-Suite is fully prepared for meetings and engagements. Supervise a team of four admins, delegate tasks, and ensure project deadlines are met. Strategic Planning & Operations: Collaborate with the C-Suite and executive team to develop and implement strategic goals. Align initiatives with the organization's mission and long-term vision. Prepare progress and outcome reports for stakeholders. Guide, coach, and evaluate staff performance while implementing capacity-building initiatives. Project & Performance Management: Oversee planning, execution, and completion of key projects within scope, time, and budget. Implement agile project management frameworks to improve operational efficiency. Develop and monitor key performance indicators (KPIs) to track organizational progress. Lead the implementation of performance management systems to enhance overall efficiency. Oversee monthly data reporting to ensure accuracy and timely deliverables. Skills & Technical Proficiency: Strong communication, writing, and public relations skills. High attention to detail and ability to thrive in a fast-paced environment. Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive, PowerPoint) and cloud-based tools such as Dropbox, DocuSign, and Adobe. Qualifications: Bachelor's degree in Business Administration, Management, or a related field. 5+ years of experience in executive support, strategic planning, or operations management. Proven experience in a leadership or Chief of Staff role within a fast-paced organization. Strong leadership, decision-making, and problem-solving abilities. Experience managing and mentoring teams, with a focus on performance and efficiency. Proven ability to manage relationships with internal and external stakeholders. Experience overseeing projects and driving organizational efficiency. Excellent verbal and written communication skills, with experience drafting high-volume professional correspondence. Ability to multitask, prioritize, and work under pressure in a fast-paced environment. High attention to detail with strong analytical and organizational skills. Aptitude for learning and adapting to new technologies and software. Job Type: Full-time Pay: $80,000 to $90,000 Benefits: Health insurance Paid time off Holiday Pay Dental insurance Life insurance Vision insurance Schedule: 40-50 Hour/Week/Weekend availability Work Location: In person (Full time Onsite only)(Not a remote position)

We are seeking a detail-oriented On-Site Administrative Assistant to work closely with the Licensed Community Association Manager (LCAM), Board of Directors, and community members. This role is perfect for an organized professional with excellent communication skills and a proactive attitude. Responsibilities: - Communication: - Answer incoming calls, assist callers, and forward messages to LCAM, board members, or maintenance staff as necessary. - Greet and assist guests in the management office, ensuring a positive experience. - Provide support to legal counsel and real estate agents as instructed by the LCAM. - Work Orders and Records: - Prepare and dispatch work orders based on service requests, and maintain the computerized work order system. - Type and manage violation letters, organize unit owner files, and handle correspondence. - Maintain records for the gate entry system, serving as the system administrator. - Coordinate application processes for new residents, provide welcome packages, and assist in new owner orientation. - Meeting Support: - Attend Board of Directors meetings as required, take minutes, and submit for review by the LCAM. - Prepare notices for meetings under LCAM supervision and coordinate mass mailings for the Association. - Office Management: - Order office supplies, process incoming mail, and manage invoices with LCAM approval. - Maintain up-to-date emergency contact information and update the Association's Information Sheet. - Provide change of address information for residents. - Vendor Coordination: - Coordinate with vendors, contractors, and other service providers as authorized by the Board and LCAM. This position plays a crucial role in supporting the daily operations of the community association, ensuring smooth communication, accurate record-keeping, and efficient administrative processes. Requirements Qualifications: Previous experience in administrative roles or property management is preferred. Proficient in MS Office Suite and comfortable working with computerized systems. Ability to work independently. Excellent organizational and multitasking abilities. Strong communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information. Education and Experience: High School/GED or equivalent 1 year in property management experience or office administration experience (preferred) Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Nusens USA is a niche construction company dedicated to providing specialized containment system services coast-to-coast. We are not a sub-contractor - we self-perform all of our services. We are searching for a dedicated and detail-oriented Administrative Assistant / Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance. This is a full-time in-office position. Nusens is truly a dynamic work place which requires self-motivated people. The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you are someone who thrives in a dynamic environment and enjoys wearing multiple hats, we'd love to hear from you. Your Role: Answer incoming calls, take messages, and greet visitors and clients Maintain office organization, supplies, and equipment to ensure day-to-day functionality Order office and kitchen supplies, keeping tabs on inventory and keeping everything well-stocked Handle accounts payable and accounts receivable Record daily financial transactions and assist with bookkeeping tasks Generate invoices, credit memos, and other accounting documents Assist with documentation, data entry, and internal reporting Support the team with various administrative tasks and projects as needed Qualifications: Minimum of 3 years of relevant experience (required) Proficient in QuickBooks (required) Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.) Strong multitasking and time management skills Demonstrated ability to work independently and prioritize effectively Excellent written and verbal communication skills Strong attention to detail and high level of accuracy Positive attitude and team-oriented mindset Professional phone etiquette and client service experience Valid driver's license (required) Spanish language skills are a plus We Offer A collaborative and supportive team environment Competitive salary based on experience Opportunities to grow and expand your role over time

The Associate CMO is responsible for assisting the Tampa CMO in improving clinical outcomes for internally tracked performance improvement data and publicly reported outcomes. The Associate CMO assists the CMO in performance improvement, risk management, continuing medical education, medical staff office, medical school affiliation(s) and residency programs. The Associate CMO serves as physician advisor to the Case Management staff and serves as physician liaison to promote appropriate utilization of resources by the medical staff. Performance improvement efforts will result in improved service for patients, medical staff members and lower cost. Leads in the continuing adoption of evidence-based medicine by the medical staff and the protocols that come with evidence based model approach. Provides counsel and physician perspective at senior leadership discussions and action plans related to business growth, service expansions/changes, improvements, new service offerings inclusive of all operational and strategy decisions. Serves as a clinical leader to the hospital?s medical staff providing guidance in case management, appropriate levels of care for patients, efficient utilization of resources, and enforcing compliance with laws and organizational policies. Utilizes performance improvement measurements to continually implement practice/protocols that enhance clinical quality standards and to establish the hospital?s standing at the top of publicly reported measures. Works with the medical staff and applicable departments or leaders to provide cost effective solutions for various medical equipment without compromising patient safety. Works with medical staff to obtain appropriate documentation and assist case management with clinical interpretation necessary to ensure appropriate payment for services rendered are received and third-party payer denials are minimized. Facilitates, coordinates, and oversees the expansion of the hospital into long-term, profitable and clinically beneficial relationships with medical schools while developing and overseeing applicable residency program(s). Continually enhances medical knowledge through a regular program of reading, research, seminar attendance, and active membership in professional associations. Attends and adds value at applicable meetings by providing counsel and relaying a physician perspective. Represents the hospital to the external market, as well as, building community relationships. Actively leads in physician recruitment and retention strategies and activities. Completes annual quantifiable review of the service provided by each executive contract in place with the hospital for the board quality committee. Oversee the medical staff office function insomuch that data necessary for the medical staff and board are prepared to make decisions relative to privileges and credentials. EDUCATION AND EXPERIENCE REQUIRED: Doctor of medicine or Doctor of Osteopathic Medicine Six years professional, post-residency experience in direct patient care 3-5 years in a leadership role within a medium to large integrated health system EDUCATION AND EXPERIENCE PREFERRED: Master?s Degree in Health or Business Administration Six (6) years in a medical staff leadership role within a medium to large integrated health system LICENSURE, CERTIFICATION OR REGISTRATION REQUIRED: Current unrestricted license to practice medicine in the state where facility located Certified by the American Board of Medical Specialties in respective specialty

Full-time Description Executive Assistant Department: Executive Office/Finance FLSA Status: Exempt Method of Work: Requires in Person Attendance at Our Facility Reporting Relationship: Reports directly to the President Summary: This role is responsible for delivering exceptional organizational skills, discretion, operational and administrative support to the President of a multimillion-dollar wholesaler organization. This role is pivotal in ensuring the President's office operates seamlessly, serving as a trusted right hand in managing communications, priorities, and strategic initiatives. Being a proactive problem solver and attention to detail are crucial in this role. Represent the President's office with professionalism in all interactions, both internal and external. Essential Duties and Responsibilities: 1. Executive Support Anticipate the President's needs by providing high-level administrative support to the President including calendar management, correspondence, travel arrangements, and expense reporting. Screen and prioritize emails, calls, and other communications; draft and proofread executive-level correspondence within assigned scope and authority. Organize reports, presentations, and briefing materials, often handling confidential or sensitive information with the utmost discretion and professionalism. Support the planning, logistics and execution of board meetings, leadership meetings, and high-level events. Follow up on all action items and meetings notes to all involved parties (internal and external). Support key initiatives and special projects by conducting research, gathering data and preparing executive summaries. 2. Coordination and Committee Liaison Assist in coordination for internal and external communications on behalf of the President. Assist in organizing and maintaining President's dashboards, performance tracking metrics, and strategic initiative timelines. Coordinate communications, scheduling, agenda development, and logistics with the external board executive assistants, board members, legal, and PR teams as necessary. Act as a liaison between the President and internal teams, board members, key partners, and external stakeholders/organizations/charities. Attend meetings (as needed) and ensure timely follow-up on key decisions and actions. 3. Technology & Systems Proficiency Microsoft 365 Suite Outlook: Mastery of calendar management, inbox prioritization, scheduling across time zones. Word: Advanced document formatting, executive memos, mail mergers, and collaborative editing. Excel: Familiarity with spreadsheet management, reporting templates, and basic data analysis. PowerPoint: Strong presentation design skills with branding alignment and visual storytelling. To Do: Task management, personal productivity planning, and synchronization with Outlook. SharePoint: Managing shared document libraries, permissions, and workflow collaboration. Teams & OneNote: Supporting hybrid work, meeting documentation, and cross-functional collaboration. Microsoft CoPilot (AI Assistant): Ability to use CoPilot within Microsoft 365 apps to generate summaries, draft content, analyze data, and optimize workflows. Generative AI & Productivity Tools OpenAI / ChatGPT: Experience leveraging generative AI for drafting documents, summarizing meetings, brainstorming, and communication support. Familiarity with integrating ChatGPT or similar tools with business workflows, including prompt design and content refinement. Industry & Business Systems Encompass (by iControl or VIP): Knowledge of beverage distribution ERP for accessing reports, routing data, sales performance dashboards, etc. CRM & Sales Tools: Exposure to customer management platforms and distribution-specific software tools (preferred). Technical Literacy Confident in managing calls and voicemail systems, remote meeting tools, and mobile device integration. Proficient in troubleshooting minor desktop/laptop software issues or coordinating IT service requests. Requirements Qualifications: Bachelor's degree in business administration, communications, or related field (preferred). 5+ years of executive assistance for President, CEO, or C-Suite executive in a fast-paced environment. Exceptional written and verbal communication skills. Mastery of calendar and email management tools (e.g.,Outlook, MS Teams), and project/task management systems (e.g., Microsoft 365 Apps). Strong attention to detail, time management, project coordination, and ability to multitask. Preferred Attributes: · Proactive mindset. · Fast learner, intuitive, and problem solver. · Experience with philanthropic or nonprofit board coordination a plus. · Adaptable to shifting priorities. · Ability to work independently while building collaborative relationships. Physical Demands: The employee will spend long hours sitting and using office equipment and computers. The employee will also have to do some lifting of supplies and materials from time to time. Working Conditions: Normal office working conditions, dress code applies. The noise level in the work environment is quiet to moderate. Management reserves the right to modify this job description at any time. Salary Description Range - $70K - $80k Annually

SummaryThe Executive Administrative Assistant will play a critical role in supporting the Executive Manager -Program Management for Future Vertical Lift (FVL), a key initiative at GE Aerospace focused on developing cutting-edge technologies for next-generation military and commercial aircraft. In this role, you will manage the Program Manager's schedule, coordinate travel arrangements, and handle expense reporting to ensure seamless day-to-day operations. You will also assist with program-related administrative tasks, including preparing meeting agendas, tracking key deliverables, and maintaining confidential records. As a trusted partner, you will facilitate communication between the Program Manager, cross-functional teams, and external stakeholders, ensuring alignment with program priorities and milestones. This position requires exceptional organizational skills, attention to detail, and the ability to adapt to a fast-paced, dynamic environment while upholding GE Aerospace's mission to define the future of flight.Job Description ESSENTIAL RESPONSIBILITIES: Assists with calendar management. Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. Will work in conjunction with the leader to ensure smooth day-to-day engagements. Provides a bridge for smooth communication between the leader's office and internal departments; Able to maintain credibility, trust and support with senior management. Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events. Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. Maintain filing and records management systems and other office flow procedures which may be confidential. Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints Helps support community responsibility events/activities. Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests. Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources. Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date. QUALIFICATIONS: High school diploma / GED This position requires U.S. citizenship status. Experience: Minimum of 5 years' experience as an Executive Administrator. Technical Skills: Min of 5 years experience: Strong expertise in calendar management and scheduling. Comprehensive knowledge of office management practices and modern communication technologies. Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook). Skilled in data reporting using Excel, Access, and other data analysis tools. Experience with database management, including accurate data input and updates. DESIRED CHARACTERISTICS: Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly. Effective time management and organizational skills; able to balance multiple priorities. Able to effectively interact and communicate with senior level management, corporate contacts and external customers. Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail. Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency. Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses. Ability to adapt to changing priorities and schedules based on business demands. This includes availability to work outside standard business hours, including evenings, weekends, and holidays, as needed to support critical business operations, meetings, or events. The base pay range for this position is $33.65 per hr. ($70,000.00 annually) - $38.46 per hr. ($80,000.00 annually). The specific pay offered may be influenced by a variety of factors, including the candidate's experience, education, and skill set. This posting is expected to close on 01/30/26. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time -off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or prog rams (i.e., is a “Sponsor”). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual. #LI-KS1 This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)). Additional Information GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No

Mission: The Executive Assistant (EA)provides administrative support to multiple key executives as well as event planning and operations support, as needed, for the office. This role keeps the executive on their "A" game so that they are ready and organized for the day/week/month ahead. This includes planning travel, managing contacts and schedules, supporting events that help drive business or support the series, and managing expenses. In this role the EA will act independently to execute activities and initiatives on behalf of the executives with minimal guidance. Key Outcomes: * The executive is ready take the trip, go to the meeting feeling organized with the right information, communications and details handled. * The event goes off without a hitch and the smallest of details have been managed. * The executive feels supported and taken care of at a moment's notice. * You have anticipated the needs and stayed in rhythms with the executive. Key Responsibilities: * Coordinate executive communications, including taking calls, responding to emails and interfacing with clients. * Coordinate domestic and international travel * Prepare internal and external corporate documents for team members and industry partners. * Manage contacts and schedule internal and external appointments and conference calls. * Prepare and submit expense report-related activities, such as receipt collection and follow up, and corporate credit card billing reconciliation. * Coordinate events such as charity events, client/prospect outings and fund-raising events including contract negotiation and budget management * Maintain an organized filing system of hard copy and electronic documents. * Assist with prospect and client management in salesforce. * Assist with commission reconciliation for book of business. * Uphold a strict level of confidentiality and careful handling of critically sensitive documents. * Develop and sustain a level of professionalism among staff and clientele. * Provides backup assistance and support to the Office Operations team including periodic coverage for receptionist/front desk. * Other duties as assigned

Executive Assistant to the Tax Collector Reports To: Tax Collector Department: Administration Purpose: Provides executive-level, confidential administrative support to an Elected Official. Duties may be clerical, administrative or project-based and include scheduling, arranging meetings, event planning, handling information requests, preparing reports and correspondence and liaising with department members and outside agencies. This position is privy to confidential information which requires diplomacy and discretion. Principal Duties and Responsibilities (*Essential Job Functions) • Organize and expedite the flow of information to and from the Tax Collector* • Manage and maintain the Tax Collector's schedule; make travel arrangements* • Compose correspondence on behalf of the Tax Collector* • Organize and manage Tax Collector files and records* • Conduct research, compile data, and prepare documents, reports, and publications on behalf of the Tax Collector* • Prepare and deliver presentations on organization initiatives* • Facilitate the resolution of customer inquiries, requests and complaints that escalate to the executive level* • Plan and coordinate executive meetings, luncheons, and other business events* • Assist in the overall administration of the executive office by preparing invoices, requisitions, budget requests, and other documents for Tax Collector approval* • Attend meetings, deliver presentations and meet with individuals, special interest groups, and others on behalf of the Tax Collector • Oversee and manage special projects involving diverse administrative operations* • May perform other duties at the direction of the Tax Collector Job Specifications (including knowledge, skills, abilities, and physical requirements) • Considerable knowledge of administrative practices and procedures • Considerable knowledge of principles and processes for providing customer service • Knowledge of the principles of strategic planning and other executive level business activities • Knowledge of a variety of computer software applications such as MS Office Suite and modern technology resources • Knowledge of English grammar, spelling, punctuation, and proper phone etiquette • Strong verbal and written communication skills • Strong reading comprehension and active listening skills • Thorough knowledge of the principles, practices, and organization of government administration • Knowledge of current legislative and policy issues as well as[; public service operations • Strong critical thinking and problem-solving abilities • High degree of accuracy and attention to detail • Ability to remain organized in a fast-paced environment • Strong teamwork capabilities • Demonstrated strong work ethic • Ability to interact effectively and professional via phone, email or other electronic means • Ability to conduct research, collect and analyze data, and prepare reports • Ability to establish and maintain effective working relationships with others • Ability to prioritize work and meet schedules and deadlines consistently • Ability to represent the Tax Collector at meetings and conferences • Ability to maintain confidentiality when dealing with sensitive information • Ability to interact effectively and professionally with elected officials, department heads, and the public • Ability to perform and complete multiple duties concurrently and in a timely manner • Ability to lift items up to 50 lbs. • Work requires regular and reliable attendance working a full-time schedule Monday - Friday, with occasional work on evenings and weekends. • Work may require standing and walking up to 20% of the time Working Conditions • Work is typically performed in a fast-paced, professional office setting. Occasionally, attendance at outdoor work events is required which may include exposure to a variety of weather or other adverse conditions. Certain tasks may require long periods of sitting or standing Requirements AA/AS degree and 3 years of experience performing high level administrative duties; bachelor's degree in political science, public administration, or related field preferred • An equivalent level of education and experience may be substituted as permitted by law • Passion for public service is highly desired • Previous, practical experience through internships, volunteering, or roles working in government or for an elected official preferred Salary Description $64,383 - $103,012

Performs skilled and confidential administrative and secretarial services for the Executive Director, Board of Directors, other Directors, and administrative staff. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Provides administrative support to the Executive Director - including all correspondence, routing information, keeping files, answering voice mail, opening & sorting mail, and maintaining Executive Director's phone contacts. Provides administrative support to the Board of Directors- including scheduling meetings, preparing agenda packets, typing minutes, and maintaining all files/records. Coordinates food and beverage needs for meetings. Provides administrative support to other agency directors and managers, as needed. Responsible for coordination of all staff travel arrangements, including registrations, hotel & airline reservations, check requests to business office and dissemination of information to attendees of professional training and other conferences. Responsible for preparation of the monthly administrative calendar and for keeping Executive Director's calendar. Maintains agency contract files in accordance with agency standards. Opens and distributes all incoming mail on a day-to-day basis - agency wide Assists with processing all outgoing mail agency wide. Provides secondary relief to Receptionist, as requested. Maintains agency mailing list database. Maintains agency administrative files. Knowledge of agency policies, regulations, procedures, both programmatic and administrative. Maintains a high level of confidentiality for matters pertaining to all discussions and aspects related to the agency and personnel. Coordinates with Executive Director regarding all issues with Agency Events, including updating mailing list, working with Executive Director on location of event, preparing and mailing all correspondence, communication with caterer regarding menu selection, including all other issues regarding event. Attendance at all Board meetings which may be an after-hours requirement. Ensure all board members attend required JWB trainings. Provide all Board Meeting summaries to accounting for auditing purposes. Responsible for bi-weekly management meeting, scheduling, and meeting summary. Responsible for renewing all agency community partner licensures and immediately reports any agency changes to those partners. Addresses agency “.info” emails and/or communicates need to appropriate department/program for resolution. Prints out and distributes all informational agency brochures. Works with media department assure all department business cards are ordered and distributed. Other duties and specific projects as assigned. Required Skills/Abilities : Ability to use Internet for research for Executive Director's needs. Proficient in Microsoft Office and agency software, ex. AVATAR, postage system etc. Education and Experience: Preferred: Associate of Arts degree in Business or related field and four years of responsible administrative experience in a healthcare setting. Minimum: A high school diploma with business courses emphasized. Two years of clerical experience, Ability to use computer and all Microsoft Office applications, and type 55 wpm. Physical Requirements: Must be able to lift up to 15 pounds at a time. Must be able to sit, twist, bend and stand for long periods. Must be able to transport self from building to building and differing locations. Must be able to communicate orally and in writing. Special Working Conditions: Exposure to public and outside business officials/professionals, some client contacts, and at times treatment program conditions, occasional late hours or weekend events.

This position provides administrative, organizational, and logistical support to the Vice President of USF World. The position is responsible for managing a detailed calendar, coordinating and scheduling meetings/appointments and responding to requests for meetings, developing relevant briefing and background materials for meetings and events that the VP attends, managing protocol for international visitors and delegations and the associated itineraries, coordinating complex travel arrangements, communicating with internal and external stakeholders, and performing various administrative tasks as needed. This position requires a Bachelor's degree and a minimum of four (4) years of related experience. Degree Equivalency Clause: Four years of direct experience for a bachelor's degree. Degree Equivalency Clause: Four years of direct experience for a bachelor's degree. • Senate Bill 1310- The Florida Senate (************************************************ is conditional upon meeting all employment eligibility requirements in the U.S. • SB 1310: Substitution of Work Experience for Postsecondary Education Requirements • A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: • (a) Two years of direct experience for an associate degree; • (b) Four years of direct experience for a bachelor's degree; • (c) Six years of direct experience for a master's degree; • (d) Seven years of direct experience for a professional degree; or • (e) Nine years of direct experience for a doctoral degree • Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. • Minimum Qualifications that require a high school diploma are exempt from SB 1310. Oversees the day-to-day operations and administrative support activities for the Vice President. Provides direct, confidential assistance to the Vice President. Keeps appointment calendars for the Vice President and schedules meetings and appointments. Coordinates travel, domestically and internationally, for meetings, conferences, partners visits and other VP commitments. Coordinates assignments from the VP to the correct individuals, including follow up as necessary. Serves as a resource person and keeps up to date with ongoing projects at the executive level. Serves as a liaison to other executive offices, colleges, faculty, and external stakeholders (domestically and globally). Manage the operations of the VP Cabinet meetings, including scheduling, communication, and meeting notes. Schedules the USF World Advisory Council meetings and takes notes at each meeting - identifies action and follow-up items. Manages protocol for international visitors and delegations including ordering university gifts, supervising the inventory of gifts, and making recommendations regarding proper gifting protocol. Coordinates agendas and itineraries for visitors including collaborating across colleges and units to establish an agenda that reflects the goals of the visitor. Manages complex international travel that may include participants in addition to the Vice President. Recommends changes in procedures or workflow to improve administrative processes. Reads and analyzes incoming correspondence, inquiries, and reports. Makes judgments about the significance of these items, handling many of these on behalf of the executive, and applying judgment as to which should be brought to the executive for review and action. Maintains required records and reports, establishing systems for retrieval of data in electronic and/or paper formats. Performs related duties as required or deemed necessary to meet the executive's overall goals for effective administration of the executive's program area. Skills Demonstrate exceptional written and verbal communication skills tailored to diverse audiences, including internal leadership, faculty, staff, and external stakeholders. Ability to draft clear, concise, and persuasive correspondence. Serve as a liaison between the executive's office and internal/external partners, ensuring professionalism and consistency in messaging. Composure and professionalism at all times. Maintain confidentiality and diplomacy in all communications.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Named one of the Best and Brightest Companies to Work For in the Nation in 2024, IMG Academy is the world's leading sports education brand, providing a holistic education model that empowers student-athletes to win their future, preparing them for college and for life. IMG Academy provides growth opportunities for all student-athletes through an innovative suite of on-campus and online experiences: Boarding school and camps, via a state-of-the-art campus in Bradenton, Fla. Online coaching via the IMG Academy+ brand, with a focus on personal development through the lens of sport and performance Online college recruiting, via the NCSA brand, providing content, tools, coaching and access to a network of 40,000 college coaches The Athletic Administration Intern will Assist with research, coordination and operations of all Academy sport programs. Position Responsibilities: Support Associate AD's in research, development and implementation of initiatives across all Academy sport programs Liaise with Directors of sport programs in day-to-day monitoring, measuring and optimization of initiatives Assist and support research projects related to college recruitment, coach education, compliance, and student-athlete retention Assist with monitoring trends in international sport development and participation Assist to administer and analyze customer and staff surveys and recommended program improvements Actively participate as a support team member to Sport Directors Other responsibilities as assigned Adhere to all company policies, procedures, and business ethic codes Knowledge, Skills, and Abilities: Desire to learn and develop strong sports business skills A relationship-oriented individual with proven track record of successful professional relationships. Effectively and efficiently make progress on simultaneous projects Results-oriented with a consistent track record of delivery Detail oriented and intellectually curious Proficiency in Microsoft Outlook, PowerPoint and/or Canva Important Dates: February 13th: Applications close June 8th: Internship starts *subject to change July 31st: Internship ends *subject to change Recruitment Process: Tell us your story. In addition to your application and resume, please attach a word document and in 300 words max, share why you're interested in the role. What are the unique perspectives, abilities, and qualities you would bring to the role? What do you hope to learn? Video Interview with a Recruiter. If selected for next steps, you will be contacted by the recruiting team to schedule a video interview. Video Interview with the Hiring Manager. If selected to move forward, you will meet with the hiring manager and potentially 1-2 additional team members. Offer or Decline. If selected for the position, a recruiter will call to extend an offer. If you have not been selected, a recruiter will reach out to let you know #LI-NS1 Background Requirements: Requires a background check upon offer Requires a drug test upon offer Benefits: As a full-time member of our team, you will enjoy a comprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part-time roles. Comprehensive Medical, Dental and Vision Flexible Spending Account and Health Savings Account options 401k with an Employer Match Short Term and Long Term Disability Group and Supplemental Life & AD&D Gym Discount Program Pet Insurance Wellbeing Program and more! Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Get to know us better: ****************** ******************/careers IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world. All that we're missing is you. Apply today! About the role Our mission is to build a safer, cleaner, more prosperous world by ensuring no waste is ever wasted.Reword is a global leader in providing sustainable waste solutions. The company's modern facilities convert waste from municipalities and businesses into clean, renewable electricity. Each day we're working to transform the very definition of waste. We've got the infrastructure, technology, and imagination to solve complex waste management challenges and help create a sustainable and more prosperous future for businesses and communities.As a Reworld intern, you will work on projects that have a real impact on sustainability. Students with a genuine interest in developing a career in renewable energy, sustainability, and waste to energy technology are encouraged to apply!What You'll Do: Eliminate multiple SharePoint folders Lead project: Labeling throughout the plant Optimize Plant log for trend tracking Digitalize the drawings library Have the ability to demonstrate how your actions support Reworld Values and Behaviors, including Safe and Inclusive Workplace, Delivering Results through Trust and Building Breakthrough Capabilities. Who You Are: Positive, motivated self-starter who can take an assignment and run with it. Currently enrolled in Industrial/Civil/Mechanical Engineering Bachelor Degree program or related discipline as a Junior or Senior. About Reworld's Internship Program:During your internship, you can expect to: Work with industry experts and gain valuable knowledge, develop new skills, and establish a network of mentors and business contacts. Learn all about Waste to Energy operations at the company. Participate in leadership talks, skill building workshops, facility tours, and networking events. 2026 Internship Start Dates: January 2026 All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us' button. Under Inquires, select ‘Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request'. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Job Description The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

Why USAA? At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families. Embrace a fulfilling career at USAA, where our core values - honesty, integrity, loyalty and service - define how we treat each other and our members. Be part of what truly makes us special and impactful. The Opportunity Performs administrative support for multiple members of the Executive Management Group (EMG), depending on Executive level and team structure. Ensures day-to-day activities are coordinated and EMG members are prepared for responsibilities. We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position can be based in one of the following locations: San Antonio, TX, Phoenix, AZ, Charlotte, NC, Chesapeake, VA or Tampa, FL. What you'll do: Delivers administrative support to assigned EMG through management of schedule/calendar, emails, call routing and ensuring appropriate record retention. Coordinates activities and ensures timely information flow for EMG assigned. Collaborates with EMG to understand, prioritize and organize daily activities/responsibilities to meet deadlines and deliver on EMG goals/objectives. Identifies topics that translate into prioritizing meeting planners, emails, people, and data. Delivers effective challenge to preserve EMG's time. May prepare/update presentations. Ensures accuracy and compliance with USAA presentation standards. Additionally, drafts internal communications and other materials on behalf of the leader to share with a variety of audiences including department leaders, employees, key stakeholders, or business partners. As requested by assigned EMG, prepares correspondence on behalf of EMG. Ensures information to and from EMG members are treated with appropriate level of confidentiality. Responsible for maintaining awareness on applicable intranet pages, messaging channels, leader communications, and other information platforms. Proactively disseminates reminders to leaders and employees for upcoming deadlines, such as check-in completion, LMS training deadlines, or other urgent work deliverables. Monitors EMG calendars to coordinate meetings and ensure leader/team is aligned with all aspects of meeting. Creates agenda, takes meeting minutes, documents follow up action items, manages attendees, delegates, and ensures all meetings have a clear purpose/agenda. In addition, coordinates schedules, meeting planners, dates and secures the content to be presented. Understands the importance of team culture for the EMG's organization. Prioritizes employee 1:1's, staff meetings, skip levels, and other connection points. Creates positive experiences for employees through coordination. Partners with hiring manager to improve employee experience by proactively planning and onboarding new EMG or other team members. Collaborates to formulate an effective transition plan that minimize/eliminate a negative impact for the incoming EA/EMG relationship. Additionally, update/submit organizational charts prior to the 1st of the month and update distribution lists within one business day of employee hire/exit. Ensures new hires are provided access to resources and knowledge of department-wide operations/processes. May coordinate desk/seating logistics for employees and provide oversight for on-site events. Manages travel and expense reporting timely and effectively. Additionally, manages team budget and confirms people leader adherence to individual budget plans. Responsible for maintaining inventory of office supplies with an expense management focused mindset. Maintains filing system for key documents. Generates reports requested by assigned EMG. Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures. What you have: High School Diploma or General Equivalency Diploma required. 4 years directly related work experience. Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Word, Excel, Adobe, and Publisher. Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software. Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment. Ability to effectively build strong relationships and work with all levels within the organization. Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed. What sets you apart: Experience managing the workload and calendars for multiple executives simultaneously and having the ability to be open and flexible with complex schedule requests and prioritizing meetings based on different priorities/tasks. Experience building relationships across the organization; able to learn and adapt to different personalities and priorities. Proactive mindset - anticipating changes and being adaptable. Comfortable communicating and collaborating with senior executives and a proven capability to work with discretion and high integrity. Advanced proficiency with Outlook, Concur and Microsoft Office applications (Excel, Word, Power Point) Experience with planning, organizing and executing team events What we offer:Compensation: The salary range for this position is: $ 63,590 - $121,530 . Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location. Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals. For more details on our outstanding benefits, visit our benefits page on USAAjobs.com. Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting. USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description The Executive Assistant to C-Suite/Chief of Staff is an exempt position critical in supporting C-Suite Executive and assisting with overseeing the organization's operations. This position serves as a key advisor and right-hand person to the C-Suite Executive, responsible for driving strategic initiatives, enhancing organizational performance, facilitating communication across departments, fostering innovation, and ensuring smooth execution of the company's vision by overseeing projects and aligning teams to achieve organizational goals. Representing executives to others, arranging travel and correspondence, scheduling meetings, and providing information management support. Critical responsibility will be to limit overload to ensure communication lines are fast and effective and all incoming and outgoing correspondence is properly routed or handled in a timely and professional manner. Executive Support & Communication: Serve as the primary point of contact for all professional communication on behalf of C-Suite executive. Draft and proofread high-volume emails, letters, and professional documents. Coordinate with internal and external stakeholders for seamless communication. Manage the C-Suite's calendar, meetings, appointments, and travel arrangements. Ensure the C-Suite is fully prepared for meetings and engagements. Supervise a team of four admins, delegate tasks, and ensure project deadlines are met. Strategic Planning & Operations: Collaborate with the C-Suite and executive team to develop and implement strategic goals. Align initiatives with the organization's mission and long-term vision. Prepare progress and outcome reports for stakeholders. Guide, coach, and evaluate staff performance while implementing capacity-building initiatives. Project & Performance Management: Oversee planning, execution, and completion of key projects within scope, time, and budget. Implement agile project management frameworks to improve operational efficiency. Develop and monitor key performance indicators (KPIs) to track organizational progress. Lead the implementation of performance management systems to enhance overall efficiency. Oversee monthly data reporting to ensure accuracy and timely deliverables. Skills & Technical Proficiency: Strong communication, writing, and public relations skills. High attention to detail and ability to thrive in a fast-paced environment. Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive, PowerPoint) and cloud-based tools such as Dropbox, DocuSign, and Adobe. Qualifications: Bachelor's degree in Business Administration, Management, or a related field. 5+ years of experience in executive support, strategic planning, or operations management. Proven experience in a leadership or Chief of Staff role within a fast-paced organization. Strong leadership, decision-making, and problem-solving abilities. Experience managing and mentoring teams, with a focus on performance and efficiency. Proven ability to manage relationships with internal and external stakeholders. Experience overseeing projects and driving organizational efficiency. Excellent verbal and written communication skills, with experience drafting high-volume professional correspondence. Ability to multitask, prioritize, and work under pressure in a fast-paced environment. High attention to detail with strong analytical and organizational skills. Aptitude for learning and adapting to new technologies and software. Job Type: Full-time Pay: $80,000 to $90,000 DOE Benefits: Health insurance Paid time off Holiday Pay Dental insurance Life insurance Vision insurance Schedule: 40-50 Hour/Week/Weekend availability Work Location: In person

This platform is solely for advertising jobs. To apply, please submit a cover letter, resume, and the Current State of Florida Application and Addendum (available at *************** ) in one PDF file to **********************. All three documents are essential for your application to be considered. Position Title: Administrative Assistant II County Funded Position Department: Mediation & Diversion Services Annual Salary: $40,867.56 Position #: 000168 FLSA Status: Included Pay Grade: 27 SUMMARY: Provide administrative support to the Mediation & Diversion department, including but not limited to maintenance of file systems, logging and recording files and compiling information. MINIMUM QUALIFICATIONS: EXPERIENCE: Three years of related experience. EDUCATION: Bachelor degree in legal studies, public/business administration, criminology, social work or similar field. SUBSTITUTIONS: Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Additional relevant education may substitute for the recommended experience on a year- for-year basis. ESSENTIAL DUTIES: Enter case data to generate documents for mediated agreements. Forward original agreements to judges for review and signature. Cover the reception desk on a rotating basis to maintain cohesive coverage at all times. Greet and screen the public, attorneys and mediators. Print a daily docket to assist with the appearance of parties, attorneys, and mediators for daily mediation conferences. Prepare mediators for scheduled events. Collect mediation fees, prepare receipt and record mediation fees. Receive, sort and route documents. Review, research and edit documents. Review case records, close out mediated cases. Refer self-represented litigants to case managers. Answer phones and provide telephonic customer service. Prepare manuals/documents per the request of the department director. KNOWLEDGE, SKILLS AND ABILITIES: Skilled in the use of Microsoft Office products, including Word. Ability to work collaboratively within department, other AOC departments and stakeholders. Ability to work independently and meet deadlines. Ability to organize complex data and information. Ability to communicate ideas clearly, concisely and logically, both orally and in writing with a diverse group of people both in-person and remote environments. Ability to exercise discretion in handling sensitive information. Incumbent must be professional in all regards. BENEFITS PACKAGE: Paid time off and holidays, comprehensive health insurance and life insurance with accidental death and dismemberment benefits, supplemental dental, vision, life, disability and hospitalization insurance, promotional opportunities, tuition-free college courses, participation in the Florida Retirement System (FRS), and 457 Tax Deferred Retirement Plan Parking subsidy may apply. NOTICE: Please note that future vacancies in this same classification may be filled as a result of this recruitment. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Requests for ADA accommodation to participate in the application/selection process, should be directed to **************. This platform is solely for advertising jobs. To apply, please submit a cover letter, resume, and the Current State of Florida Application and Addendum (available at *************** ) in one PDF file to **********************. All three documents are essential for your application to be considered.